Board Of Supervisors — Tuesday, December 11, 2018

..Title ..Body MEMORANDUM TO: Lake County Sanitation District, Board of Directors FROM: Jan Coppinger, Special Districts Administrator DATE: December 11, 2018 SUBJECT: Consideration of Change Order #2 for Anderson Springs Sewer Project for an increase of $9,650.16 and a revised contract amount of $6,957,650.16 and authorize the Administrator to sign. EXECUTIVE SUMMARY: On November 7, 2017 a contract with K.J. Woods was signed in the amount of $6,948,000 for installation of the collection line for the Anderson Springs Sewer Project. Schedule B Sheets 15 and 16 of the original project plans indicated the use of Flexible Rubber Expansion Joints. These plan sheets were replaced per Addendum No. 1 provided on 9/22/2017 (and acknowledged with the Contractor's bid package) with Sheets 15R and 16R which indicated the use of EBAA Iron Ex-Tend Expansion and Contraction Joints Model 204F20 in an attempt to comply with Caltrans Structures requirements. After the contract was awarded, Caltrans Structures required a change in the expansion fittings prior to issuing an encroachment permit. Revised Schedule B Sheets 15R (REV1) and 16R (REV1) were issued to the Contractor on 5/18/2018 which indicate EBAA Iron Flex-Tend Flexible Expansion and Contraction Joints Model 406F20 which were required to comply with Caltrans Structures requirements and obtain the required Caltrans encroachment permit for the project. This change order reflects the difference in cost required to meet Caltrans requirements. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The project is grant funded and contingency money exists in the contract and funding agreement to provide for this increase. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Change Order #2 for Anderson Springs Sewer Project for an increase of $9,650.16 and a revised contract amount of $6,957,650.16 and authorize the Special Districts Administrator to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 11, 2018 SUBJECT: Approve Leave of Absence Request for Leroy Fields, Substance Abuse Counselor III, from November 13, 2018 through February 14, 2019 and authorize the CAO and Chair to sign EXECUTIVE SUMMARY: Leroy Fields, Substance Abuse Counselor III, has requested a leave of absence that extends beyond Department Leave. Leroy Fields is requesting CAO Leave from November 13, 2018 through December 10, 201 and BOS Leave from December 11, 2018 through February 14, 2019. At this time the Behavioral Health Department is requesting the County Administrative Officer and Board of Supervisors to approve additional leave. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Leave of Absence Request for Leroy Fields, Substance Abuse Counselor III, from November 13, 2018 through February 14, 2019 and authorize the CAO and Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Directors, KCWWD#3 FROM: Jan Coppinger, Administrator Scott Harter, Deputy Administrator DATE: December 11, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of 2019 Ford F-150 Super Cab truck and authorize the Special Districts Administrator acting as the Deputy Purchasing Agent to issue and sign a P.O. not to exceed $28,000 with Downtown Ford Sales of Sacramento. EXECUTIVE SUMMARY: The Department proposes using State Contract #1-18-23-20A which has utilized a competitive bid process to establish vehicle prices for the purchase of a 2019 Ford F-150. This is a replacement for SD-24, a 1994 Ford Ranger with over 150,000 miles on it which has become too costly to maintain. This will be used primarily as an operators truck within the Kelseyville district. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $27,644.63 Amount Budgeted: $30,000.00 Additional Requested: n/a Annual Cost (if planned for future years): n/a FISCAL IMPACT (Narrative): The District coordinated with Central Garage to utilize the State Contract for vehicle purchases. This State Contract is let based on a competitive process Statewide and provides opportunity for local governments to recognize the same savings that are afforded to the State due to the volume purchasing of the State. This purchase was budgeted for in the FY 19 budget with sufficient funding to allow equipping the truck with tool boxes, radios, beacons and other needed gear for staff to fully utilize the vehicle STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of 2019 Ford F-150 Super Cab truck and authorize the Special Districts Administrator acting as the Deputy Purchasing Agent to issue and sign a P.O. not to exceed $28,000 with Downtown Ford Sales of Sacramento.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 11, 2018 SUBJECT: Approve Engineering/Inspection Agreement between the County of Lake and Ken Porter/KIMCO Development, and Authorize the Chair to Sign EXECUTIVE SUMMARY: Pursuant to the County's approval of a General Plan of Development and Tentative Subdivision Map (GPD 06-01, SD 06-01, Valley Oaks Planned Development) for Ken Porter (KIMCO Development), Assessor's Parcel No. 014-260-36 & 51, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County. The location of the subject project is: 18196 & 18426 South State Highway 29, Middletown. Description of project is: Construction of new roadways, pedestrian, drainage and utility improvements. We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve Engineering/Inspection Agreement between the County of Lake and Ken Porter/KIMCO Development, and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 11, 2018 SUBJECT: Approve Engineering/Inspection Agreement for Integrated Community Development-between the County of Lake and 5400 Gaddy Lane, L.P., and Authorize the Chair to Sign EXECUTIVE SUMMARY: Pursuant to the County's approval of a Minor Use Permit (MUP18-03) for Integrated Community Development (5400 Gaddy LN., L.P.), Assessor's Parcel No. 024-071-69, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County. The location of the subject project is: 5400 Gaddy Lane, Kelseyville Description of project is: Construction of pedestrian improvements and construction of an all-way STOP on State Street at the project driveway in conjunction with a 54 unit apartment complex. We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Engineering/Inspection Agreement for Integrated Community Development-between the County of Lake and 5400 Gaddy Lane, L.P., and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: December 11, 2018 SUBJECT: (a) Approve the bid award to McAtee's Marine in the amount of $28,936.89 and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order in this amount EXECUTIVE SUMMARY: In August 2018, the Marine Patrol's 2011 Alumaweld patrol vessel suffered a catastrophic failure of its engine. In determining whether to rebuild or replace this engine, it was determined by the State's Inspector, the engine needed to be replaced. Attached is a copy of the bid specifications along with three bids that were received. The Sheriff's Department requests approval from Your Board to approve the bid award to McAtee's Marine in the amount of $28,936.89 under Section 2-40.3(b) of the Purchasing Ordinance citing Local Vendor Preference. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: 28,937 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Funding is available in the Sheriff/Marine Patrol budget unit 2205, object code 17.00. These funds are provided by the State Department of Boating and Waterways and there is no cost to the County general fund. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Approve the bid award to McAtee's Marine in the amount of $28,936.89 and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order in this amount.

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: November 28, 2018 SUBJECT: (a) Approve return of unexpended funds in the amount of $84,820.18 to the Drug Enforcement Agency (DEA) and (b) authorize the Auditor's Office to issue a check EXECUTIVE SUMMARY: The County of Lake received federal funds in the amount of $210,000 for the period of October 1, 2017 - September 30, 2018. These funds were to be used by the Sheriff's Department for marijuana eradication. Due to several wild fires, including the Pawnee, Spring, Sulphur, River and Ranch, we were unable to utilize all of our marijuana funding for this period. The Sheriff's Department requests approval from your Board to authorize the Auditor's Office to return to the Drug Enforcement Agency the balance of unexpended monies in the amount of $84,820.18. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): These funds were advanced to the County of Lake by the Drug Enforcement Agency. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends (a) return of unexpended funds in the amount of $84,820.18 to the Drug Enforcement Agency (DEA) and (b) to authorize the Auditor's Office to issue a check.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 11, 2018 SUBJECT: Consideration of Board of Supervisors Rules of Procedure, General Protocol and Committees Policy EXECUTIVE SUMMARY: As you recall, in January 2017, your Board approved your "Board of Supervisors Protocol 2017" (attached) which included simple guidelines for meetings and for interaction with Department Heads and staff. At that time, it was noted that said procedure was more concise than examples staff had reviewed from other counties and now, with the impending change in leadership, staff is recommending your Board approve the attached, more comprehensive Board of Supervisors Rules of Procedure, General Protocol and Committees Policy. The new draft is much more in line with what other jurisdictions typically use and is intended to serve as a useful guide for both continuing and new District Supervisors and for staff, as well. The draft complements the language from your County Ordinance Code, and covers basic protocols for Board meetings, agendas, debate and deliberation, motions and voting. Using the simple procedure as a starting point, the new draft expands upon referrals to and communications with staff, use of electronic devices during meetings and more. The draft includes significant expansion of policy on committees, advisory boards and the like. Lastly, the draft includes Appendices detailing Board voting requirements for common action items, confirming the order of business at Board meetings, and defining procedural rules for advisory boards, commissions and committees. This draft is based on best components extracted from a number of examples currently in use by other counties, and is offered for the consideration of your Board with the intention of furthering your commitment to efficient and effective County government. If approved, the draft would replace Section 1 of the County Policy and Procedures Manual, "Procedures Governing Advisory Board Commissions and Committees". FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: By motion, staff recommends your Board rescind the Board of Supervisors Protocol 2017 originally approved on January 3, 2017. By motion, staff recommends your Board approve the Board of Supervisors Rules of Procedure, General Protocol and Committees Policy, to replace Section 1 of the County Policy and Procedures Manual.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 11, 2018 SUBJECT: Consideration of an Ordinance amending Article X of Chapter Two, of the Lake County Code to revise the local procurement standards to State and Federal standards for public projects. EXECUTIVE SUMMARY: Pursuant to AB 2249 which amends the State of California Public Contract Code Sections 22020, 22032, and 22034 relating to public contracts, staff presents the following changes to the County's code of ordinance: Exempt from bidding Increasing the amount that public projects may be performed by County employees by force account, by negotiated contract, or by purchase order signed by the Purchasing Agent, Public Services Director, Public Works Director or Special Districts acting as purchase agent from $45,000 or less to $60,000 or less. Informal bidding Increasing the amount that public projects may be let to contract by informal bidding process from $175,000 or less to $200,000 or less. Pursuant to the above threshold increase, during an informal bid process, if all bids received are in excess of $200,000, but less than $212,500, your Board may award the contract, by adoption of resolution by a four-fifths (4/5) vote. Formal bidding Increasing the amount that public projects may be let to contract by formal bidding process from $175,000 or more to $200,000 or more. The adjustments to the Public Project Procurement limits shall become effective January 1, 2019. FISCAL IMPACT: X None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends adoption of the Ordinance amending Article X of Chapter Two, of the Lake County Code providing the authority and procedures for adopting and administering the procurement limits for public projects. This Ordinance will require the standard two readings provided your Board take action to advance the Ordinance for consideration of passage.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Michalyn DelValle, Community Development Director DATE: December 11, 2018 SUBJECT: Consideration of Ordinance Amendment, AM 18-02 to Amend Chapter 21 of the Lake County Zoning Ordinance to allow Type N and P Cannabis Manufacturing License in the "C2, C3, M1, M2, and PDC" Districts subject to obtaining a Minor Use Permit, Type 6 Non-Volatile Cannabis Manufacturing License in the "APZ, A, TPZ, C3, M1, M2, and PDC" Districts subject to obtaining a Major Use Permit, Type 7 Volatile Cannabis Manufacturing License in the "M2" District subject to obtaining a Major Use Permit, Type 11 Cannabis Distributor License in the "C3, M1, M2, and PDC" Districts subject to obtaining a Major Use Permit, Type 13 Cannabis Distributor Transport Only License in the "C2, C3, M1, M2, and PDC" Districts subject to obtaining a Major Use Permit, Type 13 Cannabis Distributor Transport Only, Cannabis Self -Distribution License in the "APZ, A, TPZ, RL, RR, SR, C2, C3, M1, M2, and PDC" Districts subject to obtaining a Minor Use Permit, Cannabis Processor License in the "APZ, A, TPZ, and RL" Districts subject to obtaining a Major Use Permit, Type 8 Cannabis Testing Laboratory in the "C2, C3, M1, M2 AND PDC" Districts subject to obtaining a Minor Use Permit EXHIBITS: A. Proposed Ordinance as Recommended by Planning Commission B. Planning Commission minutes, April 12, 2018. C. Planning Commission Staff Report D. Resolution of Intent EXECUTIVE SUMMARY: On March 22, 2018, the Planning Commission approved the Resolution of Intent to amend Chapter 21 of the Lake County Code to add Cannabis Manufacturing, Distribution and Testing. On April 12, 2018 a hearing was held before the Planning Commission and the Draft Ordinance was presented to them. They recommended that the Type 6 and 7 Cannabis Manufacturing not be permitted in the "SR, RR and RL" Districts. They also removed the recommendation that the Cannabis manufacturing not be required to be located within one mile of Highway 20, 29, or 53, measured as the horizontal distance from parcel were the manufacturing facility is located to the highway right-of-way which was removed. Workshops before the Board of Supervisors were held on May 22 and June 21 and after much discussion staff was directed to add the Building Code language for Volatile and Non Volatile Extraction facilities and to limit Volatile Extraction Facilities within the "M2" zoning district. Please find Exhibit A, which proposes to allow the following uses subject to obtaining a Minor or Major Use Permit: � Type N and P Cannabis Manufacturing License in the "C2, C3, M1, M2, and PDC" Districts � Type 6 Non-Volatile Cannabis Manufacturing License in the "APZ, A, TPZ, C3, M1, M2, and PDC" Districts � Type 7 Volatile Cannabis Manufacturing License in the "M2" District � Type 11 Cannabis Distributor License in the "C3, M1, M2, and PDC" Districts � Type 13 Cannabis Distributor Transport Only License in the "C2, C3, M1, M2, and PDC" Districts � Type 13 Cannabis Distributor Transport Only, Self -Distribution License in the "APZ, A, TPZ, RL, RR, SR, C2, C3, M1, M2, and PDC" Districts � Cannabis Processor License in the "APZ, A, TPZ, and RL" Districts � Type 8 Cannabis Testing Laboratory "C2, C3, M1, M2 AND PDC" Districts. II. ENVIRONMENTAL ANALYSIS Staff recommends that the Board of Supervisors finds that this action is exempt from CEQA pursuant to Business and Professions Code section 26055(h) for the adoption of an ordinance, rule, or regulation by a local jurisdiction that requires discretionary review and approval of permits, licenses, or other authorizations to engage in commercial cannabis activity where the discretionary review in any such law, ordinance, rule, or regulation includes any applicable environmental review pursuant to Division 13 (commencing with Section 21000) of the Public Resources Code; and, under Section 15061(b)(3) of the CEQA Guidelines, as an activity that is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The general exemption applies in this instance because it can be seen with certainty that there is no possibility that the proposed amendments could have a significant effect on the environment, and thus are not subject to CEQA. Thus, it can be seen with certainty that the proposed project would not have a significant effect on the environment. III. RECOMMENDATION Staff and the Planning Commission recommends that the Board of Supervisors: A. Find that the proposed text amendment to the Zoning Ordinance is exempt from the California Environmental Quality Act pursuant to Business and Professions Code section 26055(h) and � 15061(b)(3) of the CEQA Guidelines with the following findings: 1. The project is consistent with the Lake County General Plan and Zoning Ordinance. 2. This project will not have a significant effect on the environment. 3. The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. B. Approve the proposed Zoning Ordinance text amendments for the following reasons. 1. The proposed amendments are consistent the provisions of the Lake County General Plan and Zoning Ordinance. 2. This proposed amendments are necessary to protect the health and safety and welfare of the County. 3. The proposed amendments would increase affordable housing opportunities. 4. The project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Tax Revenue and the potential for new projects could increase. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Adopt Ordinance Amending Chapter 21, Article 27 of the Lake County Code pertaining to Cannabis Manufacturing, Distribution, and Testing