Board Of Supervisors — Tuesday, December 18, 2018

..Title ..Body MEMORANDUM TO: Board of Supervisors on behalf of CSA 16, Paradise Valley FROM: Jan Coppinger, Administrator Scott Harter, Deputy Administrator DATE: December 18, 2018 SUBJECT: Consideration of Contract Change Order #8 for the Clearlake Oaks Intertie Control Valve Project, SD17-03 to confirm the revised contract price, and authorize the Chair to sign EXECUTIVE SUMMARY: This Contract Change Order is administrative in nature only. The contract was awarded to HD Excavating in the amount of $577,587.50. Starting with Contract Change Order #1 the contract amount was incorrectly identified on the form as $571,589.07 (the price of the Valley Fire Meter Replacement project). The changes to the contract price in CCO's #1 - #7 were accurately reflected, however the adjusted contract price was incorrect due to the initial error in contract price. This CCO seeks to clarify and confirm the final contract price as the initial contract price of $577,587.50 plus a sum total of $33,814.25 in Contract Change Orders for a final revised contract price of $611,401.75. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: n/a Amount Budgeted: n/a Additional Requested: n/a Annual Cost (if planned for future years): n/a FISCAL IMPACT (Narrative): This CCO is administrative only and will not have a fiscal impact on the project. STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: Consideration of Contract Change Order #8 for the Clearlake Oaks Intertie Control Valve Project, SD17-03 to confirm the revised contract price, and authorize the Chair to sign

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Moke Simon, District 1 Supervisor DATE: December 18, 2018 SUBJECT: Approve Letter of Support for the Middletown Art Center's (MAC) 2019 Artists in Schools "Being Leonardo" Grant Application and Authorize the Chair to Sign. EXECUTIVE SUMMARY: The Middletown Art Center will be applying for an Artists in Schools "Being Leonardo" grant and I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letter of support. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Letter of Support for the Middletown Art Center's (MAC) 2019 Artists in Schools "Being Leonardo" Grant Application and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 11, 2018 SUBJECT: Approve Leave of Absence Request for Melinda Daunis from October 21, 2018 through January 31, 2019 and authorize the Chair to sign EXECUTIVE SUMMARY: Melinda Daunis has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Behavioral Health Department is requesting the Board of Supervisors approve additional leave from 10/21/2018 through 1/31/2019. The Behavioral Health Department request that the Board authorize the Chair to sign the request. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Leave of Absence Request for Melinda Daunis from October 21, 2018 through January 31, 2019 and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Adopt Resolution to Support Participation in the 2020 Census and Consideration of Direction to Staff to Complete the Processes Necessary to Apply for State Funding Available to Lake County to Support Census 2020 Outreach Efforts EXECUTIVE SUMMARY: As your Board is aware, every ten years the US government conducts a federal census. Census 2020 is approaching, and the goal is to count everyone once, only once, and in the right place. This is also the first year that the Census will promote online census responses. The Census count determines power and money. Census data helps to determine how many seats each state will have in the U.S. House of Representatives and is used in redistricting the state legislatures, county boards of supervisors, and city councils. The census also helps to determine federal and state funding. Lake County has received federal funding directly, and the State of California also receives an estimate $1,950 per year in federal funding for each census counted person. If a person is not counted, that means a loss of $19,500 in State funding over ten years. This State census-based funding benefits a number of our County Departments. Historically, the County of Lake has created a Complete Count Committee to assist with ensuring that as many Lake County residents as possible are counted during the census. Such a committee has been established at CAO direction, and Rachael Dillman has been appointed to serve as the Chair. Representatives from County Administrative Office and from several County Departments who receive census funding through the State have committed to participation. In addition, representatives from the incorporated cities, the office of education, non-profits, economic groups, and others have been invited to participate as Complete Count Committee members. This year the State is providing funding for individual counties to use to reach out to hard-to-count populations to encourage their participation in the Census. The estimated amount of state funding available to Lake County for both the unincorporated and incorporated areas is $75,000. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution to Support Participation in the 2020 Census and Consideration of Direction to Staff to Complete the Processes Necessary to Apply for State Funding Available to Lake County to Support Census 2020 Outreach Efforts. cc: Rachael Dillman

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: (a) Approve in Concept Revisions of Personnel Rule 1604.6, Salary Plan Administration, Pending Meet and Confer; (b) Rescind County Policy Restricting Purchase of Bottled Water for County Offices; (c) Approve Revisions of County Employee Appreciation and Team Building Policy (E.A.T.S) EXECUTIVE SUMMARY: As your Board is well aware, our fiscal crisis has affected our ability to recruit and retain quality County staff in numerous ways. The attached set of policies represent small actions by your Board to improve the climate for our employees: Personnel Rule 1604.6: Our employees enter County service with widely varied backgrounds. At present, candidates joining County service from the outside have the opportunity to start at a higher rate of pay than do internal candidates, with similar experience, promoting to a new classification. This proposed rule change, suggested by our Classification, Compensation, Recruitment and Retention Committee, corrects this longstanding inequity. Bottled Water: Multiple County department heads have reported employee frustration at the lack of availability of desirable drinking water. Employee-funded bottled water programs exist in numerous departments, in response to this issue. Rescinding the prohibition of purchasing bottled water with County funds authorizes department heads to utilize funds available within their Net County Cost to fund purchase of desirable drinking water, if it is in their department and the County's best interest. No new funding will be provided to departments for the expressed purpose of purchasing water. E.A.T.S.: Customarily, departments have annually been allocated $10 per employee, for the purpose of team building and employee appreciation activities. The attached revision recommends raising this amount to $20. This policy change is an acknowledgment of the increased cost of hosting such events. When the policy was originally adopted, in 2003, its list of potential activities cost an average of $10 per person. Many of those now cost in excess of $20 per person. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $17,000 Amount Budgeted: $10,000 Additional Requested: $7,000 Annual Cost (if planned for future years): $17,000 FISCAL IMPACT (Narrative): Additional costs directly incurred as a direct result of these actions relate to the E.A.T.S Policy change, only. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Approve in Concept Revisions of Personnel Rule 1604.6, Salary Plan Administration, Pending Meet and Confer; (b) Rescind County Policy Restricting Purchase of Bottled Water for County Offices; (c) Approve Revisions of County Employee Appreciation and Team Building Policy (E.A.T.S).

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Approve letter to CalPERS appealing decision disallowing LCDSA employees a special enrollment period based on increase in employer contribution for health care from $800 to $1,000 per employee per month, to be signed by all five Board members. EXECUTIVE SUMMARY: Staff continues to be grateful to your Board for increasing the employer contribution to our health benefit from $800 to $1,000 per person per month starting January 1, 2019. As you know, our Lake County Deputy Sheriff Association employees receive their health benefit through CalPERS, and CalPERS dictates their open enrollment period, which was held earlier than our open enrollment for other employees. HR staff reached out to CalPERS as soon as this benefit increase became known and during repeated communications, was advised that the County needed to request a "special enrollment" period for LCDSA, to enable affected employees to update their coverages based on the increased benefit. After weeks of waiting, CalPERS has advised it will not allow a special enrollment period, creating a disadvantage affecting our dedicated employees who are part of LCDSA. Staff recommends your Board appeal the decision of CalPERS with each member of your Board signing the attached letter declaring the appeal and describing the extenuating circumstances currently impacting Lake County and our employees and the compelling need for a special open enrollment period for LCDSA. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve letter to CalPERS appealing decision disallowing LCDSA employees a special enrollment period based on increase in employer contribution for health care from $800 to $1,000 per employee per month, to be signed by all five Board members.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Services Administrator DATE: December 18, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19, for an amount not to exceed $225,000; and authorize the Chair to sign EXECUTIVE SUMMARY: During the Mendocino Complex fires known also as the River Fire and the Ranch Fire and continuing through the aftermath and the recovery phase, Lake County Behavioral Health Services (LCBHS) was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was also expressed by school officials. The destruction of the Mendocino Complex Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor's services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms. BACKGROUND AND DISCUSSION: As the County has secured the Immediate Services Program and the Regular Services Program funding provided by FEMA which provides for services immediately following a federal disaster declaration, it is necessary to utilize the services of another agency within the county to provide services to Lake County residents affected by the federally declared major disaster. Since LFRC has the immediate capacity to offer these types of services in a timely manner, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. / / FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Immediate Services Program: $153,278.24 Regular Services Program: $488,976.42 Total FEMA funding: $642,254.66 FISCAL IMPACT (Narrative): As the total of the funds from this FEMA based assistance totals $642,254.66, LCBHS is requesting approval of the Agreement with LFRC in the amount of $225,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19, for an amount not to exceed $225,000; and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf, BS Behavioral Health Services Administrator DATE: December 18, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Substance Use Disorder (SUD) Perinatal Intensive Outpatient (IOP) and Perinatal Outpatient Drug Free (ODF) Services Provided at H.O.M.E. for Fiscal Year 2018-19, for an amount not to exceed $30,000; and authorize the Chair to sign EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for SUD Perinatal IOP and ODF Services provided at H.O.M.E. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for one-to-one and group services at the negotiated rates. BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment either as IOP or ODF services which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting. LCBHS has contracted with Redwood Community Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner; therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. / FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 30,000 Amount Budgeted: $150,000 FISCAL IMPACT (Narrative): The total amount budgeted for perinatal SUD Services for Fiscal Year 2018-19 is $150,000 of which LCBHS is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2018-19 for a contract maximum of $30,000. Funding for this Agreement will be from the Substance Abuse Block Grant (SABG), perinatal Drug Medi-Cal, and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Substance Use Disorder (SUD) Perinatal Intensive Outpatient (IOP) and Perinatal Outpatient Drug Free (ODF) Services Provided at H.O.M.E. for Fiscal Year 2018-19, for an amount not to exceed $30,000; and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf, BS Behavioral Health Services Administrator DATE: December 18, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19, for an amount not to exceed $62,000; and authorize the Chair to sign EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Service (RCS), Inc. Tule House for SUD Perinatal Residential Services. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay the negotiated rate of $230 per day. BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting. LCBHS has contracted with RCS, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner. The services provided at the Tule House are unique in that this is the only facility providing these services within the county. As it is the best interest of clients to refer them to services that are provided within the county. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 62,000 Amount Budgeted: $150,000 FISCAL IMPACT (Narrative): The total amount budgeted for perinatal SUD Services for Fiscal Year 2018-19 is $150,000 of which LCBHS is requesting approval of the Agreement with RCS, Inc. Tule House for Fiscal Year 2018-19 for a contract maximum of $62,000. Funding for this Agreement will be from the Substance Abuse Block Grant (SABG), perinatal Drug Medi-Cal, and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19, for an amount not to exceed $62,000; and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Diane C. Fridley, Registrar of Voters DATE: December 18, 2018 SUBJECT: Adopt Resolution Accepting Official Canvass of the Statewide General Election held on November 6, 2018; and, declaring the Results of County Measure under the Board's Jurisdiction EXECUTIVE SUMMARY: The attached resolution titled "Resolution Accepting Official Canvass of the Statewide General Election held on November 6, 2018; and, Declaring the Results of the County Measure Under the Board's Jurisdiction"; and the elections officials certification of the official canvass of the election results with the Statement of Vote are being submitted for your Board's approval pursuant to Section 15372 of the California Elections Code. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Accepting Official Canvass of the Statewide General Election held on November 6, 2018; and, declaring the Results of County Measure under the Board's Jurisdiction

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Health Services Director DATE: December 18, 2018 SUBJECT: Adopt Resolution Approving County of Lake Health Services to apply for the Farm to School Grant receiving one time funding in the amount of $75,000 through the Department of Agriculture Food and Nutrition Services (USDA) for the Fiscal Years 2019-2021 and authorizing the Director of Health Services to sign application, and necessary amendments, certifications, clauses, contracts, and payment requests to said Grant Agreement on behalf of the County of Lake EXECUTIVE SUMMARY: The County of Lake, Department of Health Services Public Health Division has received a request for proposal for a one time grant period from 2019 through 2021 fiscal year from the Department of Agriculture Food and Nutrition Services in the amount of $75,000.00 for the Farm to School Grant. The Farm to School Grant will expand the existing program by providing funding to develop a Farm to School Partnership and building a Lake County Farm to School Website. This funding will also facilitate bringing more unprocessed foods to the school cafeterias, readying producers to become school distributors, and expanding existing farm to school efforts across multiple districts. Should you have any questions, or require additional information, please contact myself or Iyesha Miller, Health Services Program Manager at 263-1090 FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Health Services Director DATE: December 18, 2018 SUBJECT: Approve Advanced Step Hire for Dana Sturzbecher, Occupational Therapist to the County of Lake Public Health Division EXECUTIVE SUMMARY: County of Lake Public Health Division has the opportunity to hire Ms. Dana Sturzbecher Occupational Therapist. Dana Sturzbecher, OT, comes to the County of Lake with both a Bachelor's and a Master's degree in Occupational Therapy. She has been a licensed Occupational Therapist for 6 years, 5 of which serving the exact population (California Children's Services, Medical Therapy Unit for Los Angeles County) that is served by this position. Given her licensure, expertise, and the directly applicable experience, we request approval of offering Ms. Sturzbecher 5th step in the hiring process. Both Pamela Nichols, Human Resources Director, and I believe her value warrants a starting wage at the advance step. Please consider a request to allow us to hire Dana Sturzbecher at the fifth step. Your approval is requested and recommended. Thank you for your continued support. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve Advanced Step Hire for Dana Sturzbecher, Occupational Therapist to the County of Lake Public Health Division.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Pamela Nichols, Human Resources Director DATE: December 18, 2018 SUBJECT: Adopt Resolution Appointing Representatives to the CSAC-EIA Insurance Authority Board of Directors EXECUTIVE SUMMARY: The County of Lake is a member of the California State Association of Counties Excess Insurance Authority (CSAC-EIA), where the Board of Directors of CSAC-EIA is comprised of one representative from each member County and an alternative representative. In the past, the County of Lake's members have been identified by name, but as one of those individuals is no longer with the Human Resources Department, a new appointment must be made. As such, it is recommended that County Counsel be appointed as the primary representative and the Deputy Human Resources Director be appointed as the alternate representative. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Appointing Representatives to the CSAC-EIA Insurance Authority Board of Directors

MEMORANDUM TO: Board of Supervisors FROM: Lars Ewing, Public Services Director DATE: December 5, 2018 SUBJECT: Approve Budget Transfer and new Capital Asset in the amount of $6,033.00 to Purchase a Parks Maintenance Landscaping Trailer and Authorize the Chair to sign. EXECUTIVE SUMMARY: On September 19, 2018 a parks maintenance truck was in an accident that completely destroyed its' in-tow landscaping trailer. The CHP report found the other party involved in the accident to be at fault. Reimbursement has been collected in full to replace the trailer. Funds are currently available in Budget Unit 7011, object code 38.00 (inventory) to transfer to fixed asset object code 62.74 (equipment). Board approval is being requested in accordance with County policy as this is a new capital asset. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Reimbursement Amount Budgeted: Reimbursement Additional Requested: 0 Annual Cost (if planned for future years): 0 FISCAL IMPACT (Narrative): During the mid-year budget process the unanticipated revenue will be allocated directly into object code 38.00 in order to make inventory purchases as planned and approved in the FY 18/19 budget. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: Approve Budget Transfer and new Capital Asset in the amount of $6,033.00 to purchase replacement landscaping trailer for Parks Division and authorize the Chair to sign.

MEMORANDUM To: Board of Supervisors From: Lars Ewing, Public Services Director Subject: Approve Amendment One to the Laboratory Services Agreement between the County of Lake and BC Laboratories, Inc. for Water Sampling, Monitoring and Testing at the Eastlake Landfill for an annual amount not to exceed $50,000.00; and authorize the Chair to sign Date: December 18, 2018 EXECUTIVE SUMMARY: In February of 2015, the Board of Supervisors approved a five year Agreement with BC Laboratories, Inc. to sample, monitor, and test groundwater at the Eastlake Sanitary Landfill. The total maximum annual compensation of $25,000 was based on the scope of work required at that time for groundwater work on seventeen (17) wells. Since the time this contract was executed several factors have created the need for additional sampling, monitoring, and testing. The Water Board has imposed several new regulations and testing requirements on the Eastlake Landfill that have increased both the level of sampling required but also the number of wells required to be sampled to a current total of thirty (30). Attached for your consideration is Amendment One for routine sampling and testing of surface water and ground water at the Eastlake Landfill. Such sampling and testing is required by the Regional Water Quality Control Board (RWQCB). Sampling is performed at various times throughout the year by water wells, eleven surface water collection points, the leachate pond and any other points that may be designated by the RWQCB To meet those requirements, attached for your consideration is proposed Amendment One. FISCAL IMPACT: __ None x Budgeted __Non-Budgeted Estimated Cost: $50,000.00 annually Amount Budgeted: $50,000.00 annually Additional Requested: $0 (included in FY 18/19 budget) Annual Cost (if planned for future years): Not to exceed $50,000.00 FISCAL IMPACT (Narrative)[LE1]: Sufficient funds are budgeted in object code 23.80, Specialized Services, to cover the increased costs. STAFFING IMPACT (if applicable): N/A Recommendation: Approve Amendment One to the Laboratory Services Agreement between the County of Lake and BC Laboratories, Inc. for Water Sampling, Monitoring and Testing at the Eastlake Landfill for an annual amount not to exceed $50,000.00; and authorize the Chair to sign. [LE1]We aren't raising fees to pay for this so we need to state how it impacts the budget. Budget transfer from...?

TO: Board of Supervisors FROM: Lars Ewing, Public Services Director DATE: December 18, 2018 SUBJECT: Approve Agreement between the County of Lake and SCS Engineers for CEQA Environmental Review and Regulatory Agency Permitting Services for the Eastlake Landfill Expansion Project EXECUTIVE SUMMARY: In August of 2017 the Board of Supervisors approved an agreement with SCS Engineers to perform the field investigation, engineering analysis, and preliminary design phase of the Eastlake Landfill Expansion project. The work consisted of research and field investigations in the subject areas of geotechnical, geologic, hydrology, hydrogeology, botanical/biological resources, and cultural/archaeological resources; as well as engineering analyses, culminating in a preliminary design for two expansion alternatives. That phase of work, which was expected to be complete in February 2019, was finalized ahead of schedule in October 2018. The project is now ready to move ahead to the next phase of work which is CEQA environmental review and regulatory agency permitting. To that end staff solicited a proposal from SCS Engineers, the firm previously selected by the County consultant selection board as the most qualified to complete the work. The proposed agreement with SCS Engineers includes early agency consultation, special studies and technical study updates, and the preparation of an Initial Study with the expectation of a Mitigated Negative Declaration. The work is projected to last approximately 16 months, at which time the County will be poised to progress to the final design and construction contract bid phase. Staff will bring the final alternatives recommendation to the Solid Waste Task Force and the Board of Supervisors for consideration prior to initiating the final design phase. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $404,000.00 Amount Budgeted: $750,000.00 Additional Requested: $0 Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): $750,000 is included in the FY 18/19 budget for the landfill expansion project. This is sufficient for the FY 18/19 work completed by SCS Engineers under the existing agreement for field investigations, engineering analyses, and preliminary design, as well as this proposed agreement. RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement between the County of Lake and SCS Engineers for CEQA Environmental Review and Regulatory Agency Permitting Services for the Eastlake Landfill Expansion, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 18, 2018 SUBJECT: Adopt Resolution Approving Final Parcel Map - Smith & Smythe PM 15-03 and Authorizing the Chair to sign EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of three (3) parcels, the areas being 31.51, 24.44 and 22.64 acres in size. The properties are located off of Spruce Grove Road in Lower Lake. The current Assessor's Parcel Nos. are 012-049-07 and 012-049-10. The addresses are 19658 and 19697 East Road, Lower Lake. The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offers of dedication of the roadway and public utility easements as shown on said map, along East Road and the driveway serving Parcel One of said map. East Road and the driveway are not County-maintained roads and will not be accepted into the County-maintained road system. A deviation request to the Subdivision Ordinance was approved which did not require off tract dedication of East Road for a public roadway and public utility easement from Spruce Grove Road to the subject property. However, a road maintenance agreement will be recorded concurrently with the map that will provide for ongoing maintenance of the roads by owners of the parcels shown on the parcel map. Water and sewage disposal for the newly created parcels will be provided through private wells and an approved sewage disposal system, as approved by Environmental Health. Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording. GH Attachments: Resolution Site Map FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Final Parcel Map - Smith & Smythe PM 15-03 and Authorizing the Chair to sign

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 6, 2018 SUBJECT: Approve the Plans and Specifications for the Cycle 7 & Cycle 8 HSIP Signs and Striping Project; Bid no. 18-22, Federal Aid project no. HSIPL-5914 (104) & HSIPL-5914 (113) EXECUTIVE SUMMARY: The Plans and Specifications for the Cycle 7 & Cycle 8 HSIP Signs and Striping Project are complete and a copy has been filed with the Clerk of the Board. The construction estimate is approximately $1,050,000. The project is 100% funded for construction with Federal Highway Safety Improvement Program (HSIP) funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 1,050,000 Amount Budgeted: 1,073,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The construction estimate is approximately $1,050,000. The project is 100% funded for construction with Federal Highway Safety Improvement Program (HSIP) funds. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve the Plans and Specifications for the Cycle 7 & Cycle 8 HSIP Signs and Striping Project; Bid no. 18-22, Federal Aid project no. HSIPL-5914 (104) & HSIPL-5914 (113)

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 18, 2018 SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of four (4) Central Garage Pool Vehicles and four (4) ISF vehicles; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $104,266.94 and a purchase order to Matt Mazzei in the amount of $123,727.78 EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Staff proposes the replacement of a total of eight (8) vehicles. For the vehicles in the Central Garage Pool, two (2) vehicles are assigned to the Parks Department, one (1) to the Mental Health Division and one (1) to Animal Care and Control. The four (4) vehicles intended for ISF will be assigned to the Road Department. A summary of the proposed replacements is attached. In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Acceptable proposals were received from Matt Mazzei on four (4) vehicles. It should be noted that three of the four pool vehicles planned for replacement have not generated sufficient revenue for direct replacement. Staff intends to recoup the shortfall through the auction sale of the surplus vehicles. We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement of four (4) vehicles under the statewide contract in the amount of $104,266.94 and four (4) vehicles to Matt Mazzei in the amount of $123,727.78. State Matt Vehicle Type Model Budget Contract Mazzei Award P0206 - 1 Chevy Impala $21,616 $23,893 $24,946 $24,946 0416 - 1 Chevy Silverado 2500 Ext Cab(4WD) $35,000 $32,090 $32,927 $32,927 0417 - 1 Chevy Silverado 2500 Ext Cab(4WD) $35,000 $32,090 $32,927 $32,927 0418 - 1 Chevy Silverado 2500 Ext Cab(4WD) $35,000 $232,090 $32,927 $32,927 Matt Mazzei Total: $123,727 T0143 - 1 F-250 Crew Cab (4x2) $24,228 $28,295 $N/A $28,295 T0148 - 1 Ford F-250 Regular Cab (4x2) $26,137 $24,719 $N/A $24,719 T0150 - 1 Ford F-250 Regular Cab (4x2) $26,305 $26,535 $N/A $26,535 0422 - 1 Ford F-250 Regular Cab (4x2) $35,000 $24,719 $N/A $24,719 State Contract Total: $104,268 FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 123,727.78 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of four (4) Central Garage Pool Vehicles and four (4) ISF vehicles; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $104,266.94 and a purchase order to Matt Mazzei in the amount of $123,727.78

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: December 5, 2018 SUBJECT: Authorization for Destruction of Records EXECUTIVE SUMMARY: The Sheriff's Department requests your Boards' approval to destroy the following records under Government Code sections 26202 and 26205 authorizing the destruction or disposition of any records, paper or document which is more than two years old. Payroll: Department time sheets and payroll registers thru fiscal year 11/12 Expenditures: All expenditure records thru fiscal year 11/12 with the exception of Budget 2704 (Office of Emergency Services). Homeland Security records are still subject to audit and therefore these records must be maintained. Jail Records: All medical records prior to December 31, 2010. All jail logs, housing logs, cell check logs, booking logs, cleaning cart logs prior to December 31, 2011. CCW's - any inactive applications or files dated prior to December 31, 2013. Former employee personnel files who have terminated prior to December 31, 2013. Microfiche files on former employees who have terminated prior to December 31, 2013. Former applicant files prior to December 31, 2013. These files are no longer required. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends authorization to destroy these records.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jan Coppinger, Special Districts Administrator Dan Janakes, Deputy Administrator - Fiscal DATE: December 18, 2018 SUBJECT: (a) Adopt Resolution to Amend the Adopted Budget for FY 2018-19 by Cancelling Obligated Fund Balance to Make Available for Appropriation in Budget Unit 8482; and (b) Approve payment of outstanding General Fund loan balance in full. EXECUTIVE SUMMARY: Funds were budgeted in Budget Unit 8482 FY18/19 for an annual general fund loan payment of $6,000 for the Geothermal Resource Fund loan that was taken out in February, 2008. Due to the consolidation of Mt Hannah Water CSA #22 with Cobb County Area Water per LAFCO agreement #2017-0001, all outstanding liabilities must be settled in order to facilitate the transfer of assets to Cobb County Area Water. We respectfully request that your board authorize payment in full of the general fund loan to facilitate this transaction. FISCAL IMPACT: __ None __ Budgeted _X_Non-Budgeted Estimated Cost: $14,800 Amount Budgeted: $6,000 Additional Requested: 8,800 Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Adopt Resolution to Amend the Adopted Budget for FY 2018-19 by Cancelling Obligated Fund Balance to Make Available for Appropriation in Budget Unit 8482; and (b) Approve payment of outstanding General Fund loan balance in full.

..Title ..Body MEMORANDUM TO: Board of Supervisors on behalf of CSA-16, Paradise Valley FROM: Jan Coppinger, Administrator Scott Harter, Deputy Administrator DATE: December 18, 2018 SUBJECT: Adopt Resolution accepting the Clearlake Oaks Intertie Control Valve Project, SD17-03, as complete and authorize the Special Districts Administrator to sign the Notice of Completion EXECUTIVE SUMMARY: The contractor is completing a couple of minor punch list items on the project, however the work is effectively complete under the Agreement dated June 6, 2017 and ready to be accepted on behalf of the District. The attached resolution for Board consideration accepts the project and authorizes the District Administrator to sign the Notice of Completion. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: n/a Amount Budgeted: n/a Additional Requested: n/a Annual Cost (if planned for future years): n/a FISCAL IMPACT (Narrative): n/a STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: Adopt Resolution accepting the Clearlake Oaks Intertie Control Valve Project, SD17-03, as complete and authorize the Special Districts Administrator to sign the Notice of Completion

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR DATE: DECEMBER 18, 2018 SUBJECT: Authorize the Purchase of Two Sedans and Two AWD's From Redwood Ford for $86,420.46 and authorize the Social Services Director to sign the Purchase Order and all other accompanying documents for this transaction EXECUTIVE SUMMARY: As you are aware, our approved budget for FY 2018/2019 included the purchase of four replacement/new vehicles. In September, our department issued a Request for Quotes (RFQ) for two 2018 mid-size sedans and two 2018 all-wheel drive vehicles. In response to the RFQ, we received nine bids, with only four meeting the requirements of the RFQ. The qualifying bids are as follows: Vendor Make Price Redwood Ford Ford $86,420.46 Zumwalt Ford Ford $87,799.70 Hoblit Motors Ford Ford $90,253.84 Wheeler Auto Group Chevrolet $91,133.04 FISCAL IMPACT: __ None x Budgeted __Non-Budgeted Estimated Cost: $86,420.46 Amount Budgeted: $92,000.00 Additional Requested: $ 0.00 Annual Cost (if planned for future years): $ 0.00 FISCAL IMPACT (Narrative): There is no County cost associated with this purchase. STAFFING IMPACT (if applicable): None. ..Recommended Action RECOMMENDED ACTION: Authorize the Purchase of Two Sedans and Two AWD's From Redwood Ford for $86,420.46 and authorize the Social Services Director to sign the Purchase Order and all other accompanying documents for this transaction Thank you for your consideration. cc: Micki Dolby, Deputy Social Services Director Reba McCauley, Program Manager

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Crystal Markytan, Social Services Director DATE: December 18, 2018 SUBJECT: Approve First Amendment between the County of Lake and JUMP Technology Services in the Amount of $10,560 from July 1, 2016 to June 30, 2019 and authorize the Chair Sign EXECUTIVE SUMMARY: JUMP Technology Services, LLC provides a case management database for Social Services' Adult Protective Services through the current contract. However, it was constructed with poor language and inaccurate budget information, which prevents the budget from being used for multiple years. This amendment is to fix the inadequacies in verbiage, which will allow payment to the contractor. FISCAL IMPACT: __ None X Budgeted __Non-Budgeted Estimated Cost: $10,560.00 Amount Budgeted: $10,560.00 Additional Requested: $0.00 Annual Cost (if planned for future years): $10,560.00 FISCAL IMPACT (Narrative): There is no county cost associated with this contract. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve First Amendment to Contract between the County of Lake and JUMP Technology Services, LLC in the Amount of $10,560.00, from July 1, 2016 to June 30, 2019 and authorize the Chair to sign. Attachment: First Amendment to the Software License and Support Agreement - JUMP Technology Services LLC Cc: Sandy Davis

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR DATE: December 18, 2018 SUBJECT: Approve the Addendum Lease Agreement between Mobil Modular for public restrooms at our Lower Lake main office, extending the term through April 14, 2022 for an annual lease rate of $6,192 and authorize the Chair to sign EXECUTIVE SUMMARY: The Department of Social Services has leased public restrooms for our Anderson Ranch Parkway office since 1998. This addendum will extend the term of the lease for three additional years, terminating April 14, 2022. FISCAL IMPACT: __ None X Budgeted __Non-Budgeted Estimated Cost: $6,192.00 Amount Budgeted: $6,192.00 Additional Requested: $0 Annual Cost (if planned for future years): $6,192.00 FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve the Addendum Lease Agreement between Mobil Modular for public restrooms at our Lower Lake main office, extending the term through April 14, 2022 for an annual lease rate of $6,192 and authorize the Chair to sign. Thank you for your consideration. Attachment: Mobile Modular Management Corporation Addendum Cc: Micki Dolby, Deputy Social Services Director

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Erin Gustafson, Interim Public Health Officer DATE: December 18, 2018 SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire EXECUTIVE SUMMARY: California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety. ..Recommended Action RECOMMENDED ACTION: The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Christopher Veach, County Librarian DATE: December 18, 2018 SUBJECT: Consideration of Acceptance of $11,100 Donation from the Lake County Literacy Coalition. EXECUTIVE SUMMARY: The County Librarian requests that the Lake County Board of supervisors accept the generous donation of $11,100 for outreach activities for the Lake County Library's Adult Literacy Program. The Lake County Literacy Coalition have raised funds for this express purpose. The library concurs that this would be an appropriate use and agrees to ensure the funds are spent for this purpose and to comply with reporting requirements. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The funds would be received in the Library fund, Fund 125, which is used to administer the Adult Literacy Program. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board accept the donation of $11,100 from the Lake County Literacy Coalition for the specific purpose of outreach activities for the Lake County Library's Adult Literacy Program.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors, County of Lake FROM: Anita L. Grant, County Counsel DATE: December 18, 2018 SUBJECT: Discussion and Consideration of a First Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority in order to include the Kelseyville Fire Protection District as a Member EXECUTIVE SUMMARY: Presented for your Board's discussion and consideration is a First Amendment to the Joint Powers Agreement creating the Lake County Community Risk Reduction Authority in order to include the Kelseyville Fire Protection District as a member. If your Board is agreeable to this inclusion, approval of this Amendment may be accomplished by a motion to approve the Amendment and authorization for the Chair to sign. Thank you. ..Recommended Action RECOMMENDED ACTION: Approve the First Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority in order to include the Kelseyville Fire Protection District as a Member and authorize the Chair to sign.

..Title ..Body MEMORANDUM MEMO TO: Board of Supervisors FROM: Michalyn DelValle, Community Development Director Mark Roberts, Associate Planner DATE: December 18, 2018 SUBJECT: Appeal to Board of Supervisors, AB 18-02 for Major Use Permit, UP 17-04, Variance, VR 18-03 and Initial Study, IS 17-12 (N. Lakeport Communication Tower) Supervisorial District 4 EXHIBITS: A. Vicinity Map B. AB 18-02 Application Packet C. Planning Commission Staff Report with Attachments dated October 12, 2018. D. Planning Commission Green Sheets dated October 25, 2018. E. Email dated November 7, 2018 addressed to Epic Wireless, from Chief Doug Hutchison of the Lakeport Fire Protection District. F. Letters of Support from the Lake County Sheriff's Office dated August 27, 2018 and an email dated November 7, 2018. G. Draft Planning Commission Minutes from October 25, 2018 H. Proposed Modified Conditions of Approval I. EXECUTIVE SUMMARY The appellant, Linda Shields is appealing the decision by the Planning Commission on October 25, 2018 of the approval of Use Permit, UP 17-04 and Variance, VR 18-03 which would allow the development of a 70 foot tall unmanned Broad Leaf Mono-Tree Wireless Telecommunication Tower located 25 and 55 Worley Drive, Lakeport (North Lakeport Water Treatment County Service Area - CSA # 21). Background and Previous Actions: On October 25, 2018, the Planning Commission approved Major Use Permit, UP 17-04 and Variance, VR 18-03 located at 25 and 55 Worley Drive, Lakeport, CA. The Planning Commission found that Initial Study, IS 17-12 for the project parcel would not have significant impact on the environment and adopted a Mitigated Negative Declaration. The project proposes to install a 70 foot tall unmanned Broad Leaf Mono-Tree Wireless Telecommunication Tower located at the North Lakeport Water Treatment County Service Area. The proposed telecommunication towers ancillary facilities include outdoor equipment structures and/or cabinets, a 30 kilowatt backup diesel generator, and 132 gallon diesel fuel tank which would be placed on a 6 ft. X 13 ft. (78 square foot) concrete pad. The tower and ancillary facilities would be enclosed within a 30 ft. X 40 ft. (1,200 square foot) leased area. The leased area would be enclosed within an eight (8) foot chain-link fence. The tower would include three (3) sectors, each containing four (antennas), designed for co-location of other carriers, which would eliminate the need for several towers in separate locations and expand telecommunication capacities. The utilities would be routed underground approximately 480 feet northeast, west, and then north from the existing utility pole (located on the west end of Worley Drive) to the accessory equipment within the leased area. The open trench would be approximately two (2) feet wide by three (3) feet deep and would use special trenching techniques (hand tools, boring, etc.) to the extent practical. Little to no grading is anticipated since the site is generally flat. The site would be accessible from an existing fifteen (15) foot wide access easement located within the Lakeport Water Treatment Facility which connects to an existing paved road, known as Worley Drive assessable from Lakeshore Boulevard, a County maintained Road. Prior to the applicant submitting the Major Use Permit Application to the Community Development Department, the applicant was in negotiations with Special Districts regarding the proposed project since the site is located within the North Lakeport Water Treatment County Service Area - CSA #21. During the negotiations, Special Districts indicated they are unable to allow the required twenty (20) foot access easement within the facility. According to Special Districts, the expansion of the existing fifteen (15) foot wide access easement within the water treatment facility would interfere with future plans to expand the water facility to ensure that the County can continue to provide adequate water supply to the public. Additionally, the existing development, lot configuration, the unknown future expansion of the water facility and the requirement of Article 71 of the Lake County Zoning Ordinance that prohibits wireless facilities within 100 feet of any residential development zoned accordingly, restricts a majority of the parcel. Therefore, the applicant applied for a Variance on May 3, 2018 pursuant to Article 52, Section 52.5 of the Lake County Zoning Ordinance to allow the 15 foot wide access easement rather than the 20 foot requirement pursuant to Article 71. The proposed fifteen (15) foot wide access easement shall be improved to a width of at least ten (10) in width with a dust free, all weather surface for the entire length (Refer to Site Plan Sheets A1 through A2 and C1 for details). According to an email dated November 7, 2018 address to Andrew Lesa of Epic Wireless Group, LLC from Chief Doug Hutchison of the Lakeport Fire Protection District has no concerns regarding the existing Worley Drive Access. According to the applicant a technician would conduct a site visit approximately twice a month to ensure the facility is in working order and perform any necessary repairs/maintenance. In the event of a power outage and/or natural disaster, the standby generator would ensure and maintained quality coverage. The stand-by generator would run for approximately fifteen (15) minutes per week for maintenance purposes and during power outages and/or natural disasters. Once construction begins, it would take approximately two (2) months to complete all development. The construction crew would range from approximately two (2) to ten (10) individuals. Appeal Discussion: The appeal to the above noted approval of Use Permit, UP 17-04 and Variance, VR 18-03 was filed on November 1, 2018 to the Community Development Department. The appellant submitted a written statement dated November 1, 2018 detailing the reasoning for the appeal. According to the appellant's statements, the reasons for the appeal includes but is not limited to the following: (Refer to Exhibit B for details) a) Negative Impact to surrounding property values & loss of interested buyers. Response: The California Environmental Quality Act (CEQA) does not require economic analysis as part of the Initial Study (IS). b) Not part of the approval process. Response: The community was part of the approval process. Once the Initial Study (California Environmental Quality Act) was complete, it was sent out for agency and public review, this is known as the Notice of Intent. The Notice of Intent was sent out for a twenty (20) day review period pursuant to Section 15105(b) of the California Environmental Quality Act (CEQA). The Notice of Intent to Adopt a Mitigated Negative Declaration was sent out to the surrounding property owners in accordance with Article 57 of the Lake County Zoning Ordinance. Pursuant to Article 57, Section 57.3(a)(ii): "If the real property which is the subject of the hearing is more than five (5) acres in size, notice shall be given to owners of all real property within seven hundred (700) feet of the real property which is the subject of the hearing". On July 3, 2018, the Community Development Department sent the Notice of Intent to Adopt a Mitigated Negative Declaration to all parcels within 725 feet of the project parcel (exceeding the minimum requirement of 700 feet). The commenting period began on July 6, 2018 and ended on August 1, 2018. The commenting period began approximately 23 days prior to the Mendocino Complex Fire of 2018. Even though the commenting period ended on August 1, 2018, comments on the project may be submitted up to up to public hearing date. Additionally, the public and/or agencies may comment on the project during the public hearing or submit written comments up to the hearing date. The Notice of Public hearing for the October 25, 2018 Planning Commission was sent out on October 10, 2018 to the surrounding property owners within 725 feet of the project parcel and published in the Lake County Record Bee on October 12, 2018. Some of the property owners within the 725 foot buffer indicated they did not received the Notice of Intent and/or the Notice of Public Hearing. If a property owner(s) did not receive a notice, it is the responsibility of the property owner to contact the Lake County Assessor/Recorders Office to verify and/or update their information. The Community Development Department did receive approximately six (6) not deliverable/return to sender notifications that were mailed out. c) Fire risks may be increased if a cell tower and supporting equipment is constructed and how the existing access road is too narrow for emergency vehicles if a fire and/or emergency were to occur, including not being able to evacuate in a timely manner due potential blockage of road. Response: When the Community Development receives an application, part of the review process is to send out the application(s) for review, known as "Request for Review for Sufficiency" (RFR) to various federal, state and local agencies for comments/concerns. The Use Permit, UP 17-04 was sent out for review on April 10, 2017 and when the applicant submitted the Variance Application, VR 18-03 on May 3, 2018, both applications were sent to various federal, state and local agencies for comments/concerns on May 15, 2018. The local fire protection district was included in this process and the Community Development Department did not receive any comments from the Lakeport Fire Protection District during the commenting periods. Additionally, when the environmental analysis (Initial Study) was complete, a Notice of Intent to Adopt a Mitigated Negative Declaration was sent on July 3, 2018 to responsible Federal, State and local agencies for commenting, including the Lakeport Fire Protection District. The commenting began on July 6, 2018 and ended on August 1, 2018. The commenting period began approximately 23 days prior to the Mendocino Complex Fire of 2018. Even though the commenting period ended on August 1, 2018, comments may be submitted up to the public hearing date. The Community Development Department did not receive any comments and/or concerns for the Lakeport Fire Protection District regarding the Notice of Intent to Adopt a Mitigated Negative Declaration. When Appeal, AB 18-02 was submitted on November 1, 2018 to the Community Development Department, the applicant contacted the Lakeport Fire Protection District to obtain clarification regarding the publics concerns on the existing access easement. According to an email (address to Andrew Lesa) dated November 7, 2018 from Chief Doug Hutchison of the Lakeport Fire Protection District has no concerns regarding the existing Worley Drive access. (Refer to Exhibit E - Email dated November 7, 2018 addressed to Epic Wireless, from Chief Doug Hutchison of the Lakeport Fire Protection District for details). d) Concerns about the Lookout Mountain Estates and how to access to the 75 homes in the neighborhood since there is only access is by taking Hillview Dr. off of Lakeshore. Response: The project parcel is accessed off of Worley Drive, which is located off of Lakeshore Blvd, which is a county maintained road. The access to Lookout Mountain Estates Subdivision from Hillview Drive is a separate access and not part of this project. e) To investigate potential safety hazards, including additional fire risk and requesting a Comprehensive Study from Fire Officials. Response: When the Community Development receives an application, part of the review process is to send out the application(s) for review, known as "Request for Review for Sufficiency" (RFR) to various federal, state and local agencies for comments/concerns. The Use Permit, UP 17-04 was sent out for review on April 10, 2017 and when the applicant submitted the Variance Application, VR 18-03 on May 3, 2018, both applications were sent to various federal, state and local agencies for comments/concerns on May 15, 2018. The local fire protection district was included in this process and the Community Development Department did not receive any comments from the Lakeport Fire Protection District during the commenting periods. Additionally, when the environmental analysis (Initial Study) was complete, a Notice of Intent to Adopt a Mitigated Negative Declaration was sent on July 3, 2018 to responsible Federal, State and local agencies for commenting, including the Lakeport Fire Protection District. The commenting began on July 6, 2018 and ended on August 1, 2018. The commenting period began approximately 23 days prior to the Mendocino Complex Fire of 2018. Even though the commenting period ended on August 1, 2018, comments may be submitted up to the public hearing date. The Community Development Department did not receive any comments and/or concerns for the Lakeport Fire Protection District regarding the Notice of Intent to Adopt a Mitigated Negative Declaration. When Appeal, AB 18-02 was submitted on November 1, 2018 to the Community Development Department, the applicant contacted the Lakeport Fire Protection District to obtain clarification regarding the publics concerns on the existing access easement. According to an email (address to Andrew Lesa) dated November 7, 2018 from Chief Doug Hutchison of the Lakeport Fire Protection District has no concerns regarding the existing Worley Drive access. (Refer to Exhibit E - Email dated November 7, 2018 addressed to Epic Wireless, from Chief Doug Hutchison of the Lakeport Fire Protection District for details). Prior to construction, the applicant shall submit and obtain a Building Permit from the Community Development Department to construct the proposed Communication Tower. The proposed communication tower shall meet all Federal, State and local agency requirements. Upon Building Permit submittal, the Planning Department would perform a Zoning Clearance (ZC) to ensure the proposed use has met all approved conditions of approval. f) Not given ample time to review and/or study the potential impacts of the proposed communication towers due to being evacuated from July 28 through August 1, 2018 and not being able to address their concerns by the August 1, 2018 commenting period. Response: The surrounding property owners were given adequate time to review and/or comment on the project. The Notice of Intent to Adopt a Mitigated Negative Declaration was sent out to the surrounding property owners in accordance with Article 57 of the Lake County Zoning Ordinance. Pursuant to Article 57, Section 57.3(a)(ii): "If the real property which is the subject of the hearing is more than five (5) acres in size, notice shall be given to owners of all real property within seven hundred (700) feet of the real property which is the subject of the hearing". On July 3, 2018, the Community Development Department sent the Notice of Intent to Adopt a Mitigated Negative Declaration to all parcels within 725 feet of the project parcel (exceeding the minimum requirement of 700 feet). The commenting period began on July 6, 2018 and ended on August 1, 2018. The commenting period began approximately 23 days prior to the Mendocino Complex Fire of 2018. Even though the commenting period ended on August 1, 2018, comments may submitted up to up to public hearing date. Additionally, the public may comment on the project during the public hearing or submit written comments to the Community Development Department up to the hearing date. The Notice of Public hearing for the October 25, 2018 Planning Commission was sent out on October 10, 2018 to the surrounding property owners within 725 feet of the project parcel and published in the Lake County Record Bee on October 12, 2018. Some of the property owners within the 725 foot buffer indicated they did not received the Notice of Intent and/or the Notice for Public Hearing. If a property owner(s) did not receive a notice, it is the responsibility of the property owner to contact the Lake County Assessor/Recorders Office to verify and/or update their information. The Community Development Department did receive approximately six (6) not deliverable/return to sender notifications that were mailed out. g) Due to the proposed location and the potential effects on the drinking water as indicated on page 6 of 21 in the "The Bio Initiative report 2012-2017" indicating that micro-waves affect water supply. Response: As indicated on page 6 of the Planning Commission Staff Report dated October 12, 2018 (Exhibit C) and in the Board of Supervisor Memo on page 6-7 dated November 13, 2018, Federal and State laws pre-empt and limits local government with respect to decisions about Telecommunication Facility siting. The Telecommunication Act of 1996 allows local government some authority, but it's quite clear that a local government can only regulate the design and location of telecommunication sites; [i.e "the placement, construction and modifications of the facilities (Section 704 (a) General Authority)"]. * Pursuant to Section: 704 (iv); Facilities Siting; Radio Frequency Emission Standards of the Telecommunication Act of 1996: "No state or local government or instrumentality thereof may regulate the placement, construction and modification of personnel wireless service facilities on the basis of the environmental effects of radio frequency emissions to the extent that such facilities comply with the Commissions regulations concerning such emissions." Even though studies have been done, until the federal and/or state regulations change, the County shall not base their decisions on the effects of Radio Frequency Emissions as discussed above. Additionally, the California Environmental Quality Act (CEQA) does not require the analysis of the effects of Radio Frequency Emissions as part of the Initial Study (IS). Project Description: Applicant/Owner: Lake County Sanitation District (LACOSAN) Location: 25 (029-141-33 - access point only; within Worley Drive Right-of-Way) and 55 (029-141-31 - Project Site) Worley Drive, Lakeport, CA 95453 A.P.N's: 029-141-31 and 33. General Plan Designation: Public Facilities Zoning Designation: "R1" - Single Family Residential Project Setting: Existing Uses and Improvements: The project parcel is currently developed with the North Lakeport Water Treatment County Service Area (CSA # 21). The development includes but is not limited to a treatment plant building, detention ponds, water tanks, asphalt and/or gravel throughout the parcel and other ancillary equipment associated with water treatment facility, including an existing fifteen (15) wide access easement located within the North Lakeport Water Treatment Facility located off of Worley Drive. North: Parcels are zoned "R1" Single Family Residential and "R3" Multi-family Residential. The parcels range in size from approximately 0.30 to 7 acres in size South: Parcels are zoned "R1" Single Family Residential and "C2" Community Commercial. The parcels range in size from approximately 0.20 to 4 acres in size West: Parcels are zoned "R1" Single Family Residential. The parcels range in size from approximately 0.20 to 0.60 of an acre. East: Parcels zoned "R1" Single Family Residential and the parcels range in size from approximately 0.15 to 0.40 of an acre and the Waters of Clear Lake. Topography: Level (0-10% Slope) Water Supply: Lake County Sanitation District (LACOSAN) Sewage Disposal: Lake County Sanitation District (LACOSAN) Fire Protection: Lakeport County Fire Protection District School District: Lakeport Unified School District II. PROJECT ANALYSIS * General Plan, Lakeport Area Plan, Telecommunication Act of 1996, and Zoning Conformance discussion can be found in the attached Exhibit C - Planning Commission Staff report with Attachments dated October 12, 2018. III. FINDINGS OF APPROVAL On October 25, 2018, the Planning Commission made the required "Findings of Approval" for Major Use Permit, UP 17-04 (Article 51, Section 51.4a); Variance (Article 52, Section 52.5), and Wireless Communication Facility Approval (Article 71, Section 71.13). The Planning Commission found that Initial Study, IS 17-12 for the project parcel would not have significant impact on the environment and adopted a Mitigated Negative Declaration. (Required Findings of Approval discussion can be found in the attached Exhibit C - Planning Commission Staff Report with Attachments dated October 12, 2018 on pages 8 through 15) IV. FISCAL IMPACT: Budgeted: YES Not Budgeted: N/A None: N/A V. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County. VI. STAFFING IMPACT (if applicable): N/A ..Recommended Action VII. RECOMMENDATIONS Staff recommends that the Board of Supervisors deny Appeal, AB 18-02 and uphold the Planning Commission decision dated October 25, 2018. VIII. SAMPLE MOTIONS Appeal Denial I move that the Board of Supervisors deny Appeal, AB 18-02 filed by Linda Shields of the Appeal of the Approval of Use Permit, UP 17-04 and Variance, VR 18-03 that was approved by the Lake County Planning Commission on October 25, 2018 as indicated in the Board of Supervisors Memo dated December 3, 2018 and direct County Counsel to prepare proposed findings of fact.

..Title ..Body MEMORANDUM MEMO TO: Board of Supervisors FROM: Michalyn DelValle, Community Development Director Byron Turner, Principal Planner DATE: December 18, 2018 SUBJECT: Appeal to Board of Supervisors, AB 18-03 for Variance, VR 18-05 Supervisorial District 3 EXHIBITS: A. AB 18-03 Application Packet B. Planning Commission Staff Report with Attachments dated October 29, 2018. C. Planning Commission Minutes from October 25, 2018 I. EXECUTIVE SUMMARY The applicant is appealing the decision by the Planning Commission on October 25, 2018 to deny Variance, VR 18-05 which would allow the applicant to apply for a Type 1C indoor cannabis cultivation site within 1,000 feet of a rehabilitation facility. Background and Previous Actions: On October 25, 2018, the Planning Commission denied Variance, VR 18-05 located 14725 Catholic Church Rd. Clearlake Oaks, CA APNs: 010-046-06. The applicant applied for the variance in order to apply for a minor use permit for cannabis cultivation indoors with a Type 1C Specialty license with the state, and does not meet current setbacks. The project parcel is adjacent to a parcel used by Hilltop Recovery Services, a residential drug and alcohol recovery program. A Type 1C indoor cultivation license would allow up to 500 square feet or less of total canopy size, within a fully enclosed structure. The proposed location for cultivation is approximately 300 feet from the recovery facility building. Article 27 prohibits commercial cultivation of cannabis within a 1,000 foot distance of a drug or alcohol rehabilitation facility, measured from the parcel boundaries of the facility. The operators of the facility have submitted a letter of support of the variance request. The Planning Commission determined that they could not make the required findings for a Variance and therefore denied the application. The findings required for approval of a Variance are provided in the attached staff report to the Planning Commission (Exhibit A) Appeal Discussion: The appeal to the above noted application was filed on November 8, 2018 to the Community Development Department. The appellant submitted a written statement dated November 8, 2018 detailing the reasoning for the appeal. According to the appellant's statements, the reasons for the appeal includes but is not limited to the following: (Refer to Exhibit B for details) a) Neighbor objection came from more than 1,000 feet away. Response: Distance to the site is not relevant with regard to objections. The project was heard at a duly advertised public hearing, in which any member of the public is free to comment. b) Granting the Variance will not create a precedent, since the neighbors do not intend to grow cannabis. Response: There is no practical way of knowing if neighbors who may not have considered making an application will or will not make application based on this decision. Furthermore the Planning Commission did find that "any exception granted is subject to such conditions as will assure that the adjustment thereby authorized shall constitute a grant of special privilege inconsistent with the limitations upon other properties in the vicinity and district in which the subject property is situated" c) Additional reasons found in Variance Application. Response: The Planning Commission reviewed the reasons for the Variance request listed in the application, and they are also referenced in the staff report to the Planning Commission. Project Description Applicant/Owner: Liyu Shen, 111 N. Lincoln Ave., Monterey Park, CA 91755 Location: 14725 Catholic Church Rd., Clearlake Oaks A.P.N.(s): 010-046-06 General Plan: Rural Lands Zoning: "RL-WW-SC" Rural Lands-Water way-Scenic Combining II. PROJECT ANALYSIS General Plan, Area Plan, and Zoning Conformance discussion can be found in the attached Exhibit A, Staff Report to the Planning Commission Discussion The Zoning Administrator or Planning Commission may only approve or conditionally approve an exception if all of the following findings are made: a. That because of special circumstances applicable to subject property, including size, shape, topography, location or surroundings, the strict application of the development standards of this sub-section are found to deprive subject property of privileges enjoyed by other properties in the vicinity and under identical zone classification; Staff is unable to make this finding. None of the properties within 1,000 feet of the rehabilitation facility are permitted to operate a cannabis cultivation facility under the County's current regulations, nor will any other property within 1,000 feet of another rehabilitation facility. b. That any exception granted is subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privilege inconsistent with the limitations upon other properties in the vicinity and district in which the subject property is situated; Staff is unable to make this finding. Other properties within 1,000 feet of this or any other county rehabilitation facility will still be subject to the 1,000 foot prohibition. c. That the granting of the exception is in accordance with the intent of this Chapter, is consistent with the General Plan and will not be detrimental to the public safety, health and welfare, or injurious to other properties in the vicinity. Staff is unable to make this finding. The prohibition in the cannabis cultivation ordinance is for the purpose of protecting the public safety, health, and welfare of surrounding properties. The Board of Supervisors of the County of Lake adopted Ordinance 3073, now located in Article 27, with the 1,000 foot prohibition for this purpose. The General Plan does not address commercial cultivation of cannabis. III. FISCAL IMPACT: Budgeted: YES Not Budgeted: N/A None: IV. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County. V. STAFFING IMPACT (if applicable): N/A ..Recommended Action VI. RECOMMENDATIONS The Planning Commission recommends that the Board of Supervisors deny the appeal with the following findings: a. That because of special circumstances applicable to subject property, including size, shape, topography, location or surroundings, the strict application of the development standards of this sub-section are not found to deprive subject property of privileges enjoyed by other properties in the vicinity and under identical zone classification; None of the properties within 1,000 feet of the rehabilitation facility are permitted to operate a cannabis cultivation facility under the County's current regulations, nor will any other property within 1,000 feet of another rehabilitation facility. b. That any exception granted is subject to such conditions as will assure that the adjustment thereby authorized shall constitute a grant of special privilege inconsistent with the limitations upon other properties in the vicinity and district in which the subject property is situated; Other properties within 1,000 feet of this or any other county rehabilitation facility will still be subject to the 1,000 foot prohibition. c. That the granting of the exception is not in accordance with the intent of this Chapter, is not consistent with the General Plan and will be detrimental to the public safety, health and welfare, or injurious to other properties in the vicinity. The prohibition in the cannabis cultivation ordinance is for the purpose of protecting the public safety, health, and welfare of surrounding properties. The Board of Supervisors of the County of Lake adopted Ordinance 3073, now located in Article 27, with the 1,000 foot prohibition for this purpose. The General Plan does not address commercial cultivation of cannabis. VII. SAMPLE MOTIONS Appeal Denial I move that the Board of Supervisors make an intended decision to deny Appeal, AB 18-03 filed by Liyu Shen of the appeal of the denial of Variance, VR 18-05 that was denied by the Lake County Planning Commission on October 25, 2018 as indicated in the Board of Supervisors Memo dated November 26, 2018 and direct County Counsel to prepare proposed findings of fact.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Rob Brown, District 5 Supervisor DATE: December 18, 2018 SUBJECT: Consideration of Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program. EXECUTIVE SUMMARY: Riviera Heights and Riviera West are partnering on a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program, which has three categories for funding - hazardous fuel reduction, fire prevention education, and fire prevention planning. Kelseyville Fire Protection District has agreed to be the sponsoring organization. The goal for the project is hazardous fuel reduction, with a focus on removal of dead, dying, distressed knob cone pine and grey pine, in vulnerable common areas, and along major evacuation routes through both communities. I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letter of support. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Reconsideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2019; and (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2019; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019. EXECUTIVE SUMMARY: Staff has requested that this item be brought back before your Board for reconsideration. RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2019. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2019. See attached memos from RCRC for additional information. Additionally, your Board adopted a resolution last year authorizing the County of Lake to become a member of the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors. Action was also taken at that meeting to appoint Supervisor Simon as the County's Authorized Delegate and the County Public Services Director, Lars Ewing, to serve as Alternate Delegate. ..Recommended Action RECOMMENDED ACTION: (a) Appoint delegate and alternate to RCRC Board of Directors for 2019. (b) Appoint delegate and alternate to GSFA Board of Directors for 2019. (c) Appoint delegate and alternate to RCRC ESJPA Board of Directors for 2019.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Consideration of (a) Late travel claim for District 3 Supervisor Jim Steele in the amount of $523.02; and (b) Late mileage claim for District 3 Supervisor Jim Steele in the amount of $149.84. EXECUTIVE SUMMARY: On September 19, 2018, Supervisor Steele traveled to Napa, CA for an RCRC Board of Directors meeting and stayed at the host hotel. Normally this charge would have been charged to the Supervisors CalCard, however we were a victim of fraudulent activity and the card was canceled before he traveled, hence the expense reimbursement. On October 18, 2018, Supervisor Steele traveled to Sacramento, CA for an Environmental Services Joint Powers Authority meeting. Upon return, staff completed a travel expense claim and mileage expense claim for the two meeting and inadvertently misplaced it, which has resulted in the failure of our office to submit the claim forms to the Auditor within the 60-day timeframe for submission and payment. Please see attached claims for your review. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: $672.86 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A, money allocated in Acct. 710.29-50 STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Approve late travel claim for District 3 Supervisor Jim Steele in the amount of $523.02 and authorize the Auditor's office to pay; and (b) Approve late mileage claim for District 3 Supervisor Jim Steele in the amount of $149.84 and authorize the Auditor's office to pay.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Consideration of Intent to Award Bid No. 18-13 for Propane Fueling Services EXECUTIVE SUMMARY: Staff solicited competitive bids on October 24, 2018 for propane fueling services. Bid pricing was based upon a gross margin amount relative to a specified base cost. Three bidders responded as follows: Bidder Bid Westgate Petroleum $0.22 price differential Ferrell Gas $0.19 price differential Suburban Propane $0.17 price differential Pursuant to Section 2-41.3 of the Lake County Code, a 10% preference is applied to local vendor sealed bids. After reviewing the bids and applying the local vendor preference, Suburban Propane was deemed to have submitted the lowest responsible bid. Staff is recommending the award of the propane fueling agreement to Suburban Propane. The bid specified a five year contractual obligation with the margin price adjusted annually for inflation. The term of the proposed Agreement will begin January 1, 2019. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board take the following actions: (a) Award Bid No. 18-13 to Suburban Propane for propane fueling services and authorize the Chair to sign. (b) Approve the Agreement between the County of Lake and Suburban Propane for propane fueling services, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Consideration of a Memorandum of Understanding (MOU) Between the County of Lake and the Lake County Sheriff Management Association for the Period from January 1, 2019 through December 31, 2019 EXECUTIVE SUMMARY: As your Board is aware, Lake County and the newly formed Lake County Sheriff Management Association (LCSMA), met in good faith during 2018. Recently, the parties came to tentative agreements on a new MOU. Before your Board today are a Resolution and Memorandum of Understanding (MOU) between the County and LCSMAA. Consistent with your other labor groups, this MOU provides no salary increase but does provide two workdays of personal leave to use prior to expiration. This MOU also provides for an employer contribution for health care in the amount of $1,000 per month as you have extended to your other labor groups. This MOU provides an educational (attainment of bachelor's degree) or management POST certificate incentive bonus of 2.5% above base salary. Employees in this unit will receive the same straight-time overtime (OT) considerations as other management in Board designated emergencies, with a 40-hour cap. Employees will also be eligible to earn OT when working over 40 hours in a week on grant reimbursed projects or service contracts when no General Fund money is required. Such OT must be specifically authorized by the Sheriff and only after offering first right of refusal to employees of the Lake County Deputy Sheriff Association. Staff recommends your Board adopt the MOU between the County of Lake and the Lake County Sheriff Management Association for the period from January 1, 2019 through December 31, 2019. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt the MOU between the County of Lake and the Lake County Deputy Sheriff's Association for the period from January 1, 2019 through December 31, 2019.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Consideration of Agreement Regarding the Sale of Property Located at 3700 Country Club Drive, Lucerne, California, Between the County of Lake and the Romero Institute - New Paradigm College EXECUTIVE SUMMARY: For the consideration of your Board, staff is pleased to present the attached Agreement for purchase of the Lucerne Castle by the Romero Institute. As you recall, your Board accepted the bid of the Romero Institute for purchase of the Castle on August 21, 2018. During the weeks since, with the support of the Office of the County Counsel, staff has been engaged in negotiations with the buyer, leading to acceptance of this agreement, to be finalized by your Board. As per the terms of the accepted bid, the Romero Institute agrees to purchase the Castle for $2,500,000, starting with the deposit of $100,000 into an escrow account. The period of escrow shall not exceed 60 days. Staff is pleased to enter this next period in the process for selling the Lucerne Castle and very much looks forward to the plans proposed by the Romero Institute to promote higher education opportunities and establish a 4-year college, having a positive impact on our Northshore communities. As your Board will note, the buyer entered an execution date for this agreement, on the last page, of December 12, 2018. Your Board is asked to approve and finalize this agreement December 18, 2018. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve Agreement Regarding the Sale of Property Located at 3700 Country Club Drive, Lucerne, California, Between the County of Lake and the Romero Institute - New Paradigm College, authorizing the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: December 18, 2018 SUBJECT: Consideration of an Ordinance amending Article X of Chapter Two, of the Lake County Code to revise the local procurement standards to State and Federal standards for public projects. EXECUTIVE SUMMARY: Pursuant to AB 2249 which amends the State of California Public Contract Code Sections 22020, 22032, and 22034 relating to public contracts, staff presents the following changes to the County's code of ordinance: Exempt from bidding Increasing the amount that public projects may be performed by County employees by force account, by negotiated contract, or by purchase order signed by the Purchasing Agent, Public Services Director, Public Works Director or Special Districts acting as purchase agent from $45,000 or less to $60,000 or less. Informal bidding Increasing the amount that public projects may be let to contract by informal bidding process from $175,000 or less to $200,000 or less. Pursuant to the above threshold increase, during an informal bid process, if all bids received are in excess of $200,000, but less than $212,500, your Board may award the contract, by adoption of resolution by a four-fifths (4/5) vote. Formal bidding Increasing the amount that public projects may be let to contract by formal bidding process from $175,000 or more to $200,000 or more. The adjustments to the Public Project Procurement limits shall become effective January 1, 2019. FISCAL IMPACT: X None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt the Ordinance amending Article X of Chapter Two, of the Lake County Code to revise the local procurement standards to State and Federal standards for public projects.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Michalyn DelValle, Community Development Director DATE: December 18, 2018 SUBJECT: Informational workshop to discuss impacts and potential policy options regarding short-term rental services for temporary lodging EXECUTIVE SUMMARY: As your Board is well aware, Airbnb, VRBO and similar services have vastly expanded the use of private residences for temporary lodging. Recent estimates suggest that there are greater than 300 such residences, or portions thereof, available for short-term rental, also known as vacation rentals, in the unincorporated areas Lake County. Your Board has determined that appropriately regulating this growing industry, and realizing any revenues that may be gained, is a significant priority. Staff has therefore spent time reviewing this topic in detail, exploring regulatory approaches taken in other jurisdictions, and reviewing existing Lake County regulations, to determine what changes may be required to appropriately respond to recent and significant changes in the lodging industry. Currently, the Zoning Ordinance has a permit process for Bed and Breakfast, hotels, motels and recreational vehicles parks. The Zoning Ordinance does not have an established permit process for short term rentals. Today, we recommend that your Board provide input to County staff whether or not to pursue a regulatory framework in the future. No official action by your Board is recommended at this time. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: No official Board action is recommended at this time.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Anita Grant, County Counsel DATE: December 18, 2018 SUBJECT: Consideration of a Resolution of Intention to Develop and Implement an Ordinance adding Article VIII to Chapter 13 of the Lake County Code regarding Hazardous Vegetation Abatement on Unincorporated Areas of the County of Lake. EXECUTIVE SUMMARY: Attached here is a draft Resolution of Intention to Develop and Implement an Ordinance adding Article VIII to Chapter 13 of the Lake County Code regarding Hazardous Vegetation Abatement on Unincorporated Areas of the County of Lake. If the resolution meets with Board approval, you may offer the resolution. Thank you. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution of Intention to Develop and Implement an Ordinance adding Article VIII to Chapter 13 of the Lake County Code regarding Hazardous Vegetation Abatement on Unincorporated Areas of the County of Lake.