Board Of Supervisors — Tuesday, January 8, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending Jeff Smith for 20 years of service as a member of the Lake County Board of Supervisors
Proclamation
passed on consent
5.2Adopt Proclamation Commending Jim Steele for 4 years of service as a member of the Lake County Board of Supervisors
Proclamation
passed on consent
5.3Approve waiver of Applicant Interview Travel Policy to enable reimbursement to Assistant County Administrator finalist candidates
Action Item
passed on consent
Staff memo
I am requesting Board approval to reimburse up to three Assistant County Administrative Officer (ACAO) finalist candidates under our Applicant Interview Travel Policy, which is ordinarily limited to positions which report directly to your Board. As you know, with the recent transfer of my Chief Deputy County Administrative Officer to another County department and the impending retirement of another experienced Deputy County Administrative Officer, filling the ACAO position is critical to the functioning of the Administrative Office. You may recall that not long ago, your Board has given such authorization for reimbursement under said policy for other critical, difficult to fill, high level professional positions.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost of interview travel and relocation is available in BU 1012 due to salary savings resulting from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve reimbursement under the Applicant Interview Travel Policy for the interview-related travel of up to three ACAO finalist candidates.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 8, 2019
SUBJECT: Approve waiver of Applicant Interview Travel Policy to enable reimbursement to Assistant County Administrator finalist candidates
EXECUTIVE SUMMARY:
I am requesting Board approval to reimburse up to three Assistant County Administrative Officer (ACAO) finalist candidates under our Applicant Interview Travel Policy, which is ordinarily limited to positions which report directly to your Board. As you know, with the recent transfer of my Chief Deputy County Administrative Officer to another County department and the impending retirement of another experienced Deputy County Administrative Officer, filling the ACAO position is critical to the functioning of the Administrative Office. You may recall that not long ago, your Board has given such authorization for reimbursement under said policy for other critical, difficult to fill, high level professional positions.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: Not to exceed $3500
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost of interview travel and relocation is available in BU 1012 due to salary savings resulting from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve reimbursement under the Applicant Interview Travel Policy for the interview-related travel of up to three ACAO finalist candidates.
5.4(a) Approve Amendment One by and between the County of Lake and Richard Bachman, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign, and (b) Approve Amendment One by and between the County of Lake and Debra Sally, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Animal Care & Control currently has two contracts for veterinary services. One with Dr. Richard Bachman and one with Dr. Debra Sally. Both are limited to no more than 14 hours per week and $25k per year. We would like to alter these contracts by changing the annual cap to $50k. This will allow us to continue these services through the 18/19 fiscal year.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Amendment One by and between the County of Lake and Richard Bachman, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign, and (b) Approve Amendment One by and between the County of Lake and Debra Sally, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Animal Care & Control Director
DATE: January 8, 2019
SUBJECT: (a) Approve Amendment One by and between the County of Lake and Richard Bachman, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign, and (b) Approve Amendment One by and between the County of Lake and Debra Sally, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Animal Care & Control currently has two contracts for veterinary services. One with Dr. Richard Bachman and one with Dr. Debra Sally. Both are limited to no more than 14 hours per week and $25k per year. We would like to alter these contracts by changing the annual cap to $50k. This will allow us to continue these services through the 18/19 fiscal year.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Amendment One by and between the County of Lake and Richard Bachman, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign, and (b) Approve Amendment One by and between the County of Lake and Debra Sally, DVM to provide Veterinary Professional Services for an amount not to exceed $50,000 annually, and authorize the Chair to sign.
5.5Adopt Resolution Approving Agreement between the County of Lake and the County of Plumas for Medi-Cal Administrative Activites (MAA) and Targeted Case Management (TCM) and authorizing the Director of Health Services to Sign
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The County of Plumas was elected on July 1, 2014 to assume Local Governmental Agency (LGA) "Host County" duties. They have agreed to continue to serve as the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) "Host County" for FY2018-2019.
This agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please contact Denise Pomeroy at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: December, 17, 2018
SUBJECT: Adopt Resolution Approving Agreement between the County of Lake and the County of Plumas for Medi-Cal Administrative Activities (MAA), and Targeted Case Management (TCM), and Authorizing the Director of Health Services to Sign
EXECUTIVE SUMMARY: The County of Plumas was elected on July 1, 2014 to assume Local Governmental Agency (LGA) "Host County" duties. They have agreed to continue to serve as the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) "Host County" for FY2018-2019.
This agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please contact Denise Pomeroy at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
5.6(Sitting as the Lake County Watershed Protection District, Board of Directors) Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,650 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,650 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Water Resources Director
DATE: January 8, 2019
SUBJECT: Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,650 and authorize the Chair to sign
EXECUTIVE SUMMARY:
Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District and the USGS.
The JFA provides funding for the operation and maintenance of the stream flow gage station on Kelsey Creek near Kelseyville for the period of November 1, 2018 to October 31, 2019. The station provides real-time and historical data that are critical during floods and for floodplain planning.
The Water Resources Department cooperates with USGS to provide annual funding for maintenance of the gauge station. This is a budgeted expense funded through BU 8109. The cost share for renewal of the annual agreement is:
Water Resources Department $15,650
USGS $ 7,850
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $15,650
Amount Budgeted: $16,225
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,650 and authorize the Chair to sign.
5.7Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Lake Aero Styling Repair for Fiscal Year 2018/2019, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Lake Aero Styling & Repair, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Lake Aero Styling Repair for Fiscal Year 2018/2019, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 8, 2019
SUBJECT: Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Lake Aero Styling Repair for Fiscal Year 2018/2019, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Lake Aero Styling & Repair, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Lake Aero Styling Repair for Fiscal Year 2018/2019, and authorize the Chair to sign.
5.8Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers
Agreement
passed on consent
Staff memo
The Sheriff's Department and the Department of Public Works have worked together for many years coordinating the use of our inmate workforce to assist the County with crews that can perform manual and unskilled labor such as litter pick up, weed removal, brush clearing, plant re-establishment, crack sealing and other duties as deemed appropriate by both departments. The Department of Public Works picks up and returns inmate crews each day at the jail facility.
Attachment A has been revised to reflect a 15 hour advanced notice of cancellation for any inmates not needed the following day. This change is being made as staff time is required to process inmates for this service and Public Works has agreed to reimburse these costs for failure to notify the jail in a timely manner. This contract has an effective date of July 1, 2018.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is currently $30,000 anticipated in the Sheriff/Jail budget 2301, revenue code 6680 as payment from the Department of Public Works for the costs associated with the use of inmate labor
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 8, 2019
SUBJECT: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers
EXECUTIVE SUMMARY:
The Sheriff's Department and the Department of Public Works have worked together for many years coordinating the use of our inmate workforce to assist the County with crews that can perform manual and unskilled labor such as litter pick up, weed removal, brush clearing, plant re-establishment, crack sealing and other duties as deemed appropriate by both departments. The Department of Public Works picks up and returns inmate crews each day at the jail facility.
Attachment A has been revised to reflect a 15 hour advanced notice of cancellation for any inmates not needed the following day. This change is being made as staff time is required to process inmates for this service and Public Works has agreed to reimburse these costs for failure to notify the jail in a timely manner. This contract has an effective date of July 1, 2018.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is currently $30,000 anticipated in the Sheriff/Jail budget 2301, revenue code 6680 as payment from the Department of Public Works for the costs associated with the use of inmate labor
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers.
5.9Approve Agreement between the County of Lake and the City of Lakeport for Dispatch Services
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This contract will increase revenue to the Sheriff/Dispatch budget by $65,000
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and the City of Lakeport for Dispatch Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 8, 2019
SUBJECT: Approve Agreement between the County of Lake and the City of Lakeport for Dispatch Services
EXECUTIVE SUMMARY:
The Sheriff's Office has been providing dispatching services for the Lakeport Police Department dating back to the 1980's. Since 2005 the City of Lakeport has had an agreement with the County of Lake for dispatching services to include the following services: dispatching police officers for service calls, answering emergency and non-emergency phone calls for police related services, as well as maintaining specific dispatch related record entries.
The current agreement is outdated and does not cover all the needs for either law enforcement agency. For the past two years the City of Lakeport and County of Lake have been in discussions regarding a new contract. Additionally, since approximately June of 2018, the Lake County Sheriff has been providing additional dispatch duties outside of the current contract due to the needs of the police department. Currently the annual cost for dispatch services is estimated at $87,600.00. It is anticipated the increase for dispatching services will be $152,941.00. In the event both parties agree to extend the term of this Agreement, the annual compensation for those services described in Exhibit "C" shall be the Base Cost. Said annual payment shall be subject to an adjustment on the first of July of each succeeding year based upon the Consumer Price Index ("CPI") for all urban consumers in the San Francisco area as published by the U.S. Bureau of Labor Statistics. The annual increase shall not exceed an amount equal to 100% of the Consumer Price Index ("CPI") for all urban consumers in the San Francisco area as published by the U.S. Bureau of Labor Statistics. In the event that the basic index (CPI) decreases to a point of reflecting a negative figure for that year, no increase shall occur.
The Lakeport City Council approved this Agreement at its Meeting on December 18, 2018.
I respectfully request that you approve this Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This contract will increase revenue to the Sheriff/Dispatch budget by $65,000
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and the City of Lakeport for Dispatch Services.
5.10Adopt Resolution Revising the List of Capital Assets in Social Services Budget Unit 5011
Resolution
passed on consent
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Although our department did not plan for the purchase of a 20 foot enclosed trailer in our FY 18/19 budget, we have identified a need for an enclosed trailer. We are in need of a trailer to transport disaster supplies to various areas throughout our county.
The NorCal estimate meets our need for purchasing this trailer. This purchase will allow us to transport supplies to any given area within our county for disaster related needs.
FISCAL IMPACT: __ None __Budgeted X Non-Budgeted
Estimated Cost: $7,899.63
Amount Budgeted: $0.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $0.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Revising the List of Capital Assets in Social Services Budget Unit 5011 and the Chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Reba McCauley, Staff Services Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: JANUARY 8, 2019
SUBJECT: ADOPT RESOLUTION REVISING THE LIST OF CAPITAL ASSETS IN SOCIAL SERVICES BUDGET UNIT 5011 AND THE CHAIR TO SIGN.
EXECUTIVE SUMMARY:
Although our department did not plan for the purchase of a 20 foot enclosed trailer in our FY 18/19 budget, we have identified a need for an enclosed trailer. We are in need of a trailer to transport disaster supplies to various areas throughout our county.
The NorCal estimate meets our need for purchasing this trailer. This purchase will allow us to transport supplies to any given area within our county for disaster related needs.
FISCAL IMPACT: __ None __Budgeted X Non-Budgeted
Estimated Cost: $7,899.63
Amount Budgeted: $0.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $0.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Revising the List of Capital Assets in Social Services Budget Unit 5011 and the Chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Reba McCauley, Staff Services Manager
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.10. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
6. Timed Items
6.39:12 A.M. - Election of Chair of the Board of Supervisors and Vice-Chair of the Board of Supervisors for 2019 (Vice-Chair conducts election)
Appointment
approved
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Scott as Chair and Superviosr Simon as Vice-Chair of the Board of Supervisors for 2019. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Vice-Chair Scott presented the item to the Board.
Vice-Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:13 A.M. - (Sitting as the Lake County Board of Equalization) - Election of Chair and Vice-Chair of the Lake County Local Board of Equalization for 2019
Appointment
approved
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Brown and by vote of the Board, appointed Supervisor Scott as Chair and Supervisor Simon as Vice-Chair of the Lake County Local Board of Equalization for 2019. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:14 A.M. - (Sitting as the Lake County In-Home Supportive Services) - Election of Chair and Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2019.
Appointment
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Scott as Chair and Supervisor Simon as Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2019. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:15 A.M. - Appoint/reappoint members of the Lake County Planning Commission for a two year term (a) Reappoint District 1 Commissioner John H. Hess III; (b) Reappoint District 2 Commissioner Bob Malley; (c) Appoint District 3 Commissioner Batulwin A. Brown; (d) Reappoint District 4 Commissioner Daniel Camacho; and (e) Reappoint District 5 Commissioner Daniel Suenram
Appointment
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
(a) On motion of Supervisor Simon, and by vote of the Board, reappointed District 1 Commissioner John H. Hess III to the Lake County Planning Commission for a two year term. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(b) On motion of Supervisor Sabatier, and by vote of the Board, reappointed District 2 Commissioner Bob Malley to the Lake County Planning Commission for a two year term. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(c) On motion of Supervisor Crandell, and by vote of the Board, appointed District 3 Commissioner Batulwin A. Brown to the Lake County Planning Commission for a two year term. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(d) On motion of Supervisor Simon, and by vote of the Board, reappointed District 4 Commissioner Daniel Camacho to the Lake County Planning Commission for a two year term. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(e) On motion of Supervisor Brown, and by vote of the Board, reappointed District 5 Commissioner Daniel Suenram to the Lake County Planning Commission for a two year term. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.79:20 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire
Proclamation
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: January 8, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
On motion of Supervisor Sabatier, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang reported 177 properties have enrolled in the state debris removal program including 1 abatement. Out of the 156 eligible sites, debris removal has been completed on 139 of them, with 69 ready for rebuild.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.89:25 A.M. - Public Input
Clerk’s notes: Robinson Rancheria tribal member Wanda Quitiquit gave Supervisor Crandell a gift.
County Administrative Officer Carol Huchingson introduced Patrick Sullivan as the new Tax Administrator to the Administrative Office.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.3Consideration of Chairman's recommended 2019 Committee Assignments for Members of the Board of Supervisors
Appointment
approved as amended
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
After discussions with Supervisor Steele and Supervisor Scott, we have made adjustments and recommendations which you will find attached.
Staff has created files for each committee listed, which are housed in your front office. We ask that you please provide staff with any agenda items you obtain (agenda, minutes, back up) from your meetings with these committees so we can retain the information inside those folders.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2019 Committee Assignments for Members of the Board of Supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 8, 2019
SUBJECT: Consideration of Chairman's recommended 2019 Committee Assignments for Members of the Board of Supervisors
EXECUTIVE SUMMARY:
After discussions with Supervisor Steele and Supervisor Scott, we have made adjustments and recommendations which you will find attached.
Staff has created files for each committee listed, which are housed in your front office. We ask that you please provide staff with any agenda items you obtain (agenda, minutes, back up) from your meetings with these committees so we can retain the information inside those folders.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2019 Committee Assignments for Members of the Board of Supervisors.
On motion of Supervisor Simon, and by vote of the Board, appointed, as amended, the 2019 Committee Assignments for Members of the Board of Supervisors as stated. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of the following appointments:
EaRTH
Emergency Medical Care Committee
Fish and Wildlife Advisory Council
Hartley Cemetery District
IHSS Public Authority Advisory Committee
Lakeport Fire Protection District
Lake County Resource Conservation District
Mental Health Board
Spring Valley CSA #2 Advisory Board
Upper Lake Cemetery District
Appointment
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Simon
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-1 — moved by Simon
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
East Region Town Hall (EaRTH): Two (2) vacancies
Applications received: Pamela Kicenski - new applicant
Emergency Medical Care Committee: Twenty (20) vacancies
Applications received: Ruth Garcia - incumbent
Zach Pindell - incumbent
Willie Sapeta - incumbent
David Cipponeri - new applicant
Fish and Wildlife Advisory Council: Twelve (12) vacancies
Applications received: Randall Williams - incumbent
Richard F. Hinchcliff - incumbent
Hartley Cemetery District: Three (3) vacancies
Applications received: Randall Williams - new applicant
Patricia Garrison - incumbent
Donna White - incumbent
Shirley S. Templeton - incumbent
(IHSS) Public Authority Advisory Committee: Seven (7) vacancies
Applications received: Robert Taylor - new applicant
Kim Munson - new applicant
Lakeport Fire Protection District: One (1) vacancy
Applications received: William C. Gabe - new applicant
Lake County Resource Conservation District: One (1) vacancy
Applications received: Shula Shoup
Mental Health Board: Four (4) vacancies
Applications received: David Cipponeri - new applicant
Spring Valley CSA #2 Advisory Board: Seven (7) vacancies
Applications received: Helen Mitcham - incumbent
James McDole - incumbent
Edward G. Smith - incumbent
Joe G. Welz - new applicant
Upper Lake Cemetery District: Three (3) vacancies
Applications received: Cindy Scuderi - incumbent
Anita Crabtree - incumbent
Valerie J. Duncan - incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the various advisory boards and committees.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: January 8, 2019
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
East Region Town Hall (EaRTH): Two (2) vacancies
Applications received: Pamela Kicenski - new applicant
Emergency Medical Care Committee: Twenty (20) vacancies
Applications received: Ruth Garcia - incumbent
Zach Pindell - incumbent
Willie Sapeta - incumbent
David Cipponeri - new applicant
Fish and Wildlife Advisory Council: Twelve (12) vacancies
Applications received: Randall Williams - incumbent
Richard F. Hinchcliff - incumbent
Hartley Cemetery District: Three (3) vacancies
Applications received: Randall Williams - new applicant
Patricia Garrison - incumbent
Donna White - incumbent
Shirley S. Templeton - incumbent
(IHSS) Public Authority Advisory Committee: Seven (7) vacancies
Applications received: Robert Taylor - new applicant
Kim Munson - new applicant
Lakeport Fire Protection District: One (1) vacancy
Applications received: William C. Gabe - new applicant
Lake County Resource Conservation District: One (1) vacancy
Applications received: Shula Shoup
Mental Health Board: Four (4) vacancies
Applications received: David Cipponeri - new applicant
Spring Valley CSA #2 Advisory Board: Seven (7) vacancies
Applications received: Helen Mitcham - incumbent
James McDole - incumbent
Edward G. Smith - incumbent
Joe G. Welz - new applicant
Upper Lake Cemetery District: Three (3) vacancies
Applications received: Cindy Scuderi - incumbent
Anita Crabtree - incumbent
Valerie J. Duncan - incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the various advisory boards and committees.
On motion of Supervisor Simon, and by vote of the Board, appointed Pamela Kicenski to the East Region Town Hall. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Brown, and by vote of the Board, appointed Ruth Garcia, Zach Pindell, Willie Sapeta and David Cipponeri to the Emergency Medical Care Committee. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Crandell, and by vote of the Board, appointed Randall Williams and Richard Hinchcliff to the Fish and Wildlife Advisory Council. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Sabatier, and by vote of the Board, appointed Patricia Garrison, Donna White and Shirley Templeton to the Hartley Cemetery District. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Simon, and by vote of the Board, appointed Robert Taylor and Kim Munson to the (IHSS) Public Authority Advisory Committee. The motion carried by the following vote:
Ayes: 4- Supervisors Simon, Sabatier, Crandell and Scott
Abstain: 1- Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, appointed William C. Gabe to the Lakeport Fire Protection District. The motion carried by the following vote:
Ayes: 4- Supervisors Simon, Sabatier, Crandell and Scott
Nayes: 1- Supervisor Brown
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of (a) Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road; (b) Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road; and (c) Approve Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Middle Creek Bridge at Rancheria Road and authorize the Chair to sign all documents
Agreement
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
On February 15, 2018, the Department of Public Works issued a Request for Proposals (RFP) for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road (14C-0051), Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road (14C-0106), and Rehabilitation of Middle Creek Bridge at Rancheria Road (14C-0036).
One proposal was received from Quincy Engineering as a result of the solicitation. In accordance with Caltrans Local Assistance Procedures Manual (LAPM), since only one proposal was received, staff consulted with Caltrans to ensure their concurrence with the County's solicitation process and to secure their approval of a Public Interest Finding (PIF) request to allow the County to proceed with the selection process. Caltrans concurred that the RFP had been adequately advertised and publicized to the consultant community and approved the PIF. A Consultant Selection Board (CSB) reviewed the proposal in accordance with Chapter 10 of Caltrans LAPM and the County of Lake policy for review and selection of professional consultants, and determined that Quincy was well-qualified to perform the work. Subsequently, staff negotiated the proposed fees with Quincy and they have agreed that the fees for their services will not exceed the following amounts:
Wolf Creek Bridge at Wolf Creek Road (14C-0051) $549,654.65
Bartlett Creek Bridge at Bartlett Springs Road (14C-0106) $464,600.00
Middle Creek Bridge at Rancheria Road (14C-0036) $469,401.36
Staff has prepared stand-alone agreements since each bridge is funded under its own separate Federal Project Number.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of (a) Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road; (b) Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road; and (c) Approve Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Middle Creek Bridge at Rancheria Road and authorize the Chair to sign all documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 8, 2019
SUBJECT: Consideration of (a) Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road; (b) Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road; and (c) Approve Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Middle Creek Bridge at Rancheria Road and authorize the Chair to sign all documents
EXECUTIVE SUMMARY:
On February 15, 2018, the Department of Public Works issued a Request for Proposals (RFP) for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road (14C-0051), Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road (14C-0106), and Rehabilitation of Middle Creek Bridge at Rancheria Road (14C-0036).
One proposal was received from Quincy Engineering as a result of the solicitation. In accordance with Caltrans Local Assistance Procedures Manual (LAPM), since only one proposal was received, staff consulted with Caltrans to ensure their concurrence with the County's solicitation process and to secure their approval of a Public Interest Finding (PIF) request to allow the County to proceed with the selection process. Caltrans concurred that the RFP had been adequately advertised and publicized to the consultant community and approved the PIF. A Consultant Selection Board (CSB) reviewed the proposal in accordance with Chapter 10 of Caltrans LAPM and the County of Lake policy for review and selection of professional consultants, and determined that Quincy was well-qualified to perform the work. Subsequently, staff negotiated the proposed fees with Quincy and they have agreed that the fees for their services will not exceed the following amounts:
Wolf Creek Bridge at Wolf Creek Road (14C-0051) $549,654.65
Bartlett Creek Bridge at Bartlett Springs Road (14C-0106) $464,600.00
Middle Creek Bridge at Rancheria Road (14C-0036) $469,401.36
Staff has prepared stand-alone agreements since each bridge is funded under its own separate Federal Project Number.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 1,483,656.01
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of (a) Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road; (b) Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road; and (c) Approve Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Middle Creek Bridge at Rancheria Road and authorize the Chair to sign all documents.
(a) On motion of Supervisor Simon, and by vote of the Board, approved Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Wolf Creek Bridge at Wolf Creek Road and authorized the Chair to sign. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(b) On motion of Supervisor Simon, and by vote of the Board, approved Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road and authorized the Chair to sign. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
(c) On motion of Supervisor Simon, and by vote of the Board, approved Agreement between the County of Lake and Quincy Engineering for the Rehabilitation of Middle Creek Bridge at Rancheria Roadand authorized the Chair to sign. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Agreement between the County of Lake and Peterson Brustad Inc. in the Amount of $499,971.00 for the Middle Creek Flood Control Feasibility Study for the Community of Upper Lake, and Authorize the Chair to Sign.
Agreement
approved
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. The Program assists local governments by providing technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population).
On December 18, 2015, your Board approved a request to the Program to fund a levee Feasibility Study that will identify upgrades and improvements to the Middle Creek Flood Control Project (Project) which provides flood protection to Upper Lake and surrounding areas.
In February 2016, a Consultant Selection Board selected Peterson Brustad Inc. to gather information and assist the County with the grant application and to prepare the Feasibility Study, if the grant were awarded. The grant application was made and a grant in the amount of $499,971.00 was awarded in July, 2018.
The Feasibility Study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event (100-year flood) in accordance with state standards and FEMA NFIP standards.
2. Reduces sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses drainage issues along Middle Creek.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District, which is responsible for maintaining the Project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $455,000.00
Additional Requested: $28,804
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budget Unit 8108 includes $455,000 for the Feasibility Study. The remaining $28,804 will be funded through a one-time contribution from 8109 and adjusted during midyear budget review. The entire $483,804 will be reimbursed through the Program grant.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve an Agreement between the County of Lake and Peterson Brustad Inc. in the Amount of $483,804.00 for the Middle Creek Flood Control Feasibility Study for the Community of Upper Lake, and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: David Cowan, Water Resources Director
DATE: January 8, 2019
SUBJECT: Consideration of Agreement between the County of Lake and Peterson Brustad Inc. in the Amount of $483,804.00 for the Middle Creek Flood Control Feasibility Study for the Community of Upper Lake, and Authorize the Chair to Sign
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. The Program assists local governments by providing technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population).
On December 18, 2015, your Board approved a request to the Program to fund a levee Feasibility Study that will identify upgrades and improvements to the Middle Creek Flood Control Project (Project) which provides flood protection to Upper Lake and surrounding areas.
In February 2016, a Consultant Selection Board selected Peterson Brustad Inc. to gather information and assist the County with the grant application and to prepare the Feasibility Study, if the grant were awarded. The grant application was made and a grant in the amount of $499,971.00 was awarded in July, 2018.
The Feasibility Study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event (100-year flood) in accordance with state standards and FEMA NFIP standards.
2. Reduces sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses drainage issues along Middle Creek.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District, which is responsible for maintaining the Project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $483,804.00
Amount Budgeted: $455,000.00
Additional Requested: $28,804
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budget Unit 8108 includes $455,000 for the Feasibility Study. The remaining $28,804 will be funded through a one-time contribution from 8109 and adjusted during midyear budget review. The entire $483,804 will be reimbursed through the Program grant.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve an Agreement between the County of Lake and Peterson Brustad Inc. in the Amount of $483,804.00 for the Middle Creek Flood Control Feasibility Study for the Community of Upper Lake, and Authorize the Chair to Sign.
On motion of Supervisor Crandell, and by vote of the Board, approved Agreement between the County of Lake and Peterson Brustad Inc. in the Amount of $483,804 for the Middle Creek Flood Control Feasibility Study for the Community of Upper Lake, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: 5- Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Water Resources Director David Cowan presented the item to the Board. Mr. Cowan noted that the amount on the contract of $483,804 is correct but the amount on the title of $499.971 is not.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.