Board Of Supervisors — Tuesday, January 29, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Agreement with the County of Lake and the Lake County Arts Council for the Display of Art in the County Courthouse and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
For many years, your Board has promoted art in public places and supported local artists by designating public display areas within the Lake County Courthouse building for artwork curated by and coordinated by the Lake County Arts Council.
The attached document updates the agreement with the Lake County Arts Council related to these art displays, outlines new processes for installation and removal of such art, and implements a release signed by each of the Exhibitors/Artists.
Staff appreciates our partnership with the Arts Council to bring art to public places.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with the County of Lake and the Lake County Arts Council for the Display of Art in the County Courthouse and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 29, 2019
SUBJECT: Approve Agreement with the County of Lake and the Lake County Arts Council for the Display of Art in the County Courthouse and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
For many years, your Board has promoted art in public places and supported local artists by designating public display areas within the Lake County Courthouse building for artwork curated by and coordinated by the Lake County Arts Council.
The attached document updates the agreement with the Lake County Arts Council related to these art displays, outlines new processes for installation and removal of such art, and implements a release signed by each of the Exhibitors/Artists.
Staff appreciates our partnership with the Arts Council to bring art to public places.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with the County of Lake and the Lake County Arts Council for the Display of Art in the County Courthouse and Authorize the Chair to Sign.
5.2Adopt a Resolution to “Opt-In” to Outreach Agreement with the California Complete Count Census 2020
Resolution
passed on consent
Staff memo
As your Board is aware, this year the State is providing funding for individual counties to use to reach out to hard to count populations to encourage their participation in the 2020 Census. The estimated amount of state funding available to Lake County for both the unincorporated and incorporated areas is $75,000.
The California Complete Count Census 2020 Office requires the County to "Opt-In" to the agreement for funding by providing a Board of Supervisors Resolution authorizing execution of the agreement, and opt-in letter no later than February 8, 2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $37,125
Additional Requested: None
Annual Cost (if planned for future years): $34,125 FY 19/20, $3,750 FY 20/21
FISCAL IMPACT (Narrative): We will have unanticipated revenue of the same amount as the estimated cost and both will be budgeted at mid-year budgets.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board Adopt a Resolution to "Opt-In" to Outreach Agreement with the California Complete Count Census 2020.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 29, 2019
SUBJECT: Adopt a Resolution to "Opt-In" to Outreach Agreement with the California Complete Count Census 2020
EXECUTIVE SUMMARY:
As your Board is aware, this year the State is providing funding for individual counties to use to reach out to hard to count populations to encourage their participation in the 2020 Census. The estimated amount of state funding available to Lake County for both the unincorporated and incorporated areas is $75,000.
The California Complete Count Census 2020 Office requires the County to "Opt-In" to the agreement for funding by providing a Board of Supervisors Resolution authorizing execution of the agreement, and opt-in letter no later than February 8, 2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $37,125
Amount Budgeted: $37,125
Additional Requested: None
Annual Cost (if planned for future years): $34,125 FY 19/20, $3,750 FY 20/21
FISCAL IMPACT (Narrative): We will have unanticipated revenue of the same amount as the estimated cost and both will be budgeted at mid-year budgets.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board Adopt a Resolution to "Opt-In" to Outreach Agreement with the California Complete Count Census 2020.
5.3Adopt Resolution approving Agreement No. 18-0250 with the State of California, Department of Food and Agriculture and authorizing Execution of the Contractor Certification Clause and Signatures for Insect Trapping Activities for the FY 2018-19
Resolution
passed on consent
Staff memo
I would like to ask the Board to adopt the attached Resolution approving the amended agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of certain exotic insects in Lake County from July 1, 2018 through June 30, 2019. The new agreement amount is $31,940. The original amount was $23,179 and CDFA has added $8,761 for the Asian Citrus Psyllid trapping and detection. The previous resolution was approved on November 6, 2018.
Should the Board adopt this Resolution, please have the Chair sign and return two (2) copies of the Agreement, and (1) copy of the Board Resolution to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $31,940
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution approving Agreement No. 18-0250 with the State of California, Department of Food and Agriculture and authorizing Execution of the Contractor Certification Clause and Signatures for Insect Trapping Activities for the FY 2018-19.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Steve Hajik, Agricultural Commissioner
DATE: January 29, 2019
SUBJECT: Adopt Resolution approving Agreement No. 18-0250 with the State of California, Department of Food and Agriculture and authorizing Execution of the Contractor Certification Clause and Signatures for Insect Trapping Activities for the FY 2018-19
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving the amended agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of certain exotic insects in Lake County from July 1, 2018 through June 30, 2019. The new agreement amount is $31,940. The original amount was $23,179 and CDFA has added $8,761 for the Asian Citrus Psyllid trapping and detection. The previous resolution was approved on November 6, 2018.
Should the Board adopt this Resolution, please have the Chair sign and return two (2) copies of the Agreement, and (1) copy of the Board Resolution to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $31,940
Amount Budgeted: $31,940
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution approving Agreement No. 18-0250 with the State of California, Department of Food and Agriculture and authorizing Execution of the Contractor Certification Clause and Signatures for Insect Trapping Activities for the FY 2018-19.
5.4Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
Action Item
proposed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $10,000
Amendment 1 Increase: $55,250
Total New Contract: $65,250
FISCAL IMPACT (Narrative): The amount budgeted for the NPLH technical assistance grant is $75,000 of which $55,250 has not yet been allocated; therefore, LCBHS is requesting approval of Amendment 1 to the Agreement between County of Lake and Paragons, LLC. For Fiscal Year 2018-19 for an increase of $55,250 for a new contract maximum of $65,250.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: January 29, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19. As Lake County Behavioral Health Services (LCBHS) has been working closely with Paragons, LLC. on activities associated with the NPLH grant, LCBHS would like to continue to move forward with Paragons, LLC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $10,000
Amendment 1 Increase: $55,250
Total New Contract: $65,250
FISCAL IMPACT (Narrative): The amount budgeted for the NPLH technical assistance grant is $75,000 of which $55,250 has not yet been allocated; therefore, LCBHS is requesting approval of Amendment 1 to the Agreement between County of Lake and Paragons, LLC. For Fiscal Year 2018-19 for an increase of $55,250 for a new contract maximum of $65,250.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
This item was carried over to February 5, 2019.
5.5Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign
Action Item
proposed on consent
Staff memo
BACKGROUND AND DISCUSSION: NVBH, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting, for referred adults, to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
As utilization has increased at NVBH, LLC. due to an increased number of 1370 cases, the parties wish to amend the original Agreement with an increase of $100,000 for a new contract maximum of $250,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
First Amendment Increase: $100,000
New Contract Amount: $250,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for Fiscal Year 2018-19 for a new contract maximum of $250,000. This contract is funded by Realignment.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the following levels of care: Behavioral Health Facilities ($50,000) and Adult Residential Placements ($50,000); therefore, LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for a new contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Administrator
DATE: January 29, 2019
SUBJECT: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC. (NVBH) for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: NVBH, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting, for referred adults, to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
As utilization has increased at NVBH, LLC. due to an increased number of 1370 cases, the parties wish to amend the original Agreement with an increase of $100,000 for a new contract maximum of $250,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
First Amendment Increase: $100,000
New Contract Amount: $250,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for Fiscal Year 2018-19 for a new contract maximum of $250,000. This contract is funded by Realignment.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the following levels of care: Behavioral Health Facilities ($50,000) and Adult Residential Placements ($50,000); therefore, LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for a new contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign.
This item was carried over to February 5, 2019.
5.6Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorizing the Behavioral Health Administrator to sign the Amendment.
Resolution
proposed on consent
Staff memo
The following exhibits have been updated and will replace the existing exhibits in their entirety:
Exhibit A, Attachment 1A1-Program Specifications
Exhibit B, A1-Budget Detail and Payment Provisions
Exhibit B Attachment 1A1-Funding Amounts
Exhibit F, A1 - Privacy and Information Security Provisions
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 17/18: $ 541,081
Original Fiscal Year 18/19: $ 541,081
Updated Fiscal Year 18/19: $ 965,579
Fiscal Year 19/20: $ 541,081
Total Budgeted: $2,047,741
FISCAL IMPACT (Narrative): The Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds is being increased by $424,498 for Fiscal Year 2018-19 for a new maximum payable under this Agreement of $2,047,741 over three (3) Fiscal Years 2017-2020.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20, and Authorizing the Behavioral Health Administrator to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S. - Behavioral Health Administrator
DATE: January 29, 2019
SUBJECT: Adopt the Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant funds for Fiscal Year 2017-18 through Fiscal Year 2019-20. This purpose of this Amendment is to modify some of the original terms & conditions in the Standard Agreement, as detailed in the Resolution, and increase the funding for Fiscal Year 2018-19.
The following exhibits have been updated and will replace the existing exhibits in their entirety:
Exhibit A, Attachment 1A1-Program Specifications
Exhibit B, A1-Budget Detail and Payment Provisions
Exhibit B Attachment 1A1-Funding Amounts
Exhibit F, A1 - Privacy and Information Security Provisions
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 17/18: $ 541,081
Original Fiscal Year 18/19: $ 541,081
Updated Fiscal Year 18/19: $ 965,579
Fiscal Year 19/20: $ 541,081
Total Budgeted: $2,047,741
FISCAL IMPACT (Narrative): The Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds is being increased by $424,498 for Fiscal Year 2018-19 for a new maximum payable under this Agreement of $2,047,741 over three (3) Fiscal Years 2017-2020.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20, and Authorizing the Behavioral Health Administrator to sign the Amendment.
This item was carried over to February 5, 2019.
5.7Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
Action Item
proposed on consent
Staff memo
BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. is the corporate name that has two (2) facilities under it: Vista Pacifica Center is a 108 bed locked IMD facility with a Special Treatment Program (STP) and Vista Pacifica Convalescent is a 49 bed secured Skilled Nursing Facility (SNF) for the geropsych with behaviors and medical issues. Lake County Behavioral Health Services (LCBHS) has had a client placed at Vista Pacifica Center for a number of months and anticipates that the client will remain placed at this facility through the end of the fiscal year; therefore, an increase in the current contract is necessary.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 55,700
New Contract Amount: $105,700
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Vista Pacifica Enterprises, Inc. for Fiscal Year 2018-19 for an increase of $55,700 for a new contract maximum of $105,700. This increase will be funded from unassigned funds within the SNF level of care ($45,600) and from unassigned funds within the Behavioral Health Facilities level of care ($10,100). This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Services Administrator
DATE: January 29, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. is the corporate name that has two (2) facilities under it: Vista Pacifica Center is a 108 bed locked IMD facility with a Special Treatment Program (STP) and Vista Pacifica Convalescent is a 49 bed secured Skilled Nursing Facility (SNF) for the geropsych with behaviors and medical issues. Lake County Behavioral Health Services (LCBHS) has had a client placed at Vista Pacifica Center for a number of months and anticipates that the client will remain placed at this facility through the end of the fiscal year; therefore, an increase in the current contract is necessary.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 55,700
New Contract Amount: $105,700
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Vista Pacifica Enterprises, Inc. for Fiscal Year 2018-19 for an increase of $55,700 for a new contract maximum of $105,700. This increase will be funded from unassigned funds within the SNF level of care ($45,600) and from unassigned funds within the Behavioral Health Facilities level of care ($10,100). This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
This item was carried over to February 5, 2019.
5.8Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
Action Item
proposed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval is Amendment 1 to the Agreement between the County of Lake and Mountain Valley for Specialty Mental Health Services for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Specialty Mental Health Services provided at Mountain Valley.
BACKGROUND AND DISCUSSION: Mountain Valley is located in Nevada City and up until just recently was a RCL 14 facility; however, in order to comply with new state regulations, Mountain Valley updated its program milieu and is now certified as a Short Term Residential Treatment Program (STRTP).
As Child Welfare Services or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBHS is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
Amendment 1 Increase: $50,000
New Contract Amount: $75,000
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting approval of the Amendment to the Agreement for an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000. The funds for this increase will be re-allocated from unassigned budgeted funds with the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action:
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Services Administrator
DATE: January 29, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval is Amendment 1 to the Agreement between the County of Lake and Mountain Valley for Specialty Mental Health Services for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Specialty Mental Health Services provided at Mountain Valley.
BACKGROUND AND DISCUSSION: Mountain Valley is located in Nevada City and up until just recently was a RCL 14 facility; however, in order to comply with new state regulations, Mountain Valley updated its program milieu and is now certified as a Short Term Residential Treatment Program (STRTP).
As Child Welfare Services or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBHS is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
Amendment 1 Increase: $50,000
New Contract Amount: $75,000
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting approval of the Amendment to the Agreement for an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000. The funds for this increase will be re-allocated from unassigned budgeted funds with the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action:
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
This item was carried over to February 5, 2019.
5.9Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement
Resolution
proposed on consent
Staff memo
BACKGROUND AND DISCUSSION: As Lake County Behavioral Health Services (LCBHS) has been utilizing another Cerner Behavioral Health system known as Anasazi for a number of years, and Cerner is now introducing an upgraded version which will migrate all data from our existing system into the new updated system, it is in the best interest of LCBHS to purchase and use the new upgraded system.
By approving the Agreement now, it allows LCBHS to secure a time slot in the future to guarantee the integration of the two (2) Cerner Behavioral Health systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 2018-19 Allocation: $28,980
Fiscal Year 2019-20 Allocation: $86,940
Fiscal Year 2020-21 Allocation: $27,600
Fiscal Year 2021-22 Allocation: $55,200
Fiscal Year 2022-23 Allocation: $55,200
Fiscal Year 2023-24 Allocation: $55,200
Fiscal Year 2024-25 Allocation: $55,200
Fiscal Year 2025-26 Allocation: $55,200
FISCAL IMPACT (Narrative): As there is a multi-year Agreement funds will be allocated per fiscal year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Services Administrator
DATE: January 29, 2019
SUBJECT: Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the purchase and maintenance of the Cerner Integrated Behavioral Health System known as Millennium.
BACKGROUND AND DISCUSSION: As Lake County Behavioral Health Services (LCBHS) has been utilizing another Cerner Behavioral Health system known as Anasazi for a number of years, and Cerner is now introducing an upgraded version which will migrate all data from our existing system into the new updated system, it is in the best interest of LCBHS to purchase and use the new upgraded system.
By approving the Agreement now, it allows LCBHS to secure a time slot in the future to guarantee the integration of the two (2) Cerner Behavioral Health systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 2018-19 Allocation: $28,980
Fiscal Year 2019-20 Allocation: $86,940
Fiscal Year 2020-21 Allocation: $27,600
Fiscal Year 2021-22 Allocation: $55,200
Fiscal Year 2022-23 Allocation: $55,200
Fiscal Year 2023-24 Allocation: $55,200
Fiscal Year 2024-25 Allocation: $55,200
Fiscal Year 2025-26 Allocation: $55,200
FISCAL IMPACT (Narrative): As there is a multi-year Agreement funds will be allocated per fiscal year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
This item was carried over to February 5, 2019.
5.10Adopt Resolution to Amend the Budget for FY 2018-2019 by Appropriating Unanticipated Revenue for Public Health Services
Resolution
proposed on consent
Staff memo
FISCAL IMPACT (Narrative): Unanticipated funds added to budget
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Amend the Budget for FY 2018-2019 by Appropriating Unanticipated Revenue for Public Health Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 29, 2019
SUBJECT: Adopt Resolution to Amend the Budget for FY 2018-2019 by Appropriating Unanticipated Revenue for Public Health Services
EXECUTIVE SUMMARY:
The County of Lake, Department of Health Services, Public Health Division recently applied for and received additional funding from the Emergency Preparedness Office and California Department of Public Health for the Hospital Preparedness Program (HPP) and the Public Health Emergency Preparedness Program PHEP for the fiscal year 2018-2019 in the amount of $51,000.
The additional funding will be used to support the operating and maintenance expenses, and staffing costs to carry out various regulatory requirements. Including upgrading current communications systems and implementing a cloud based tracking system for Health Services Department inventory.
Should you have any questions, or require additional information, please contact myself or Josefine Chester, Health Services Administrative Manager at 263-1090
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $51,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unanticipated funds added to budget
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Amend the Budget for FY 2018-2019 by Appropriating Unanticipated Revenue for Public Health Services.
5.11Approve Long Distance Travel for Program Coordinator Elise Jones to Philadelphia PA from March 26 through March 29, 2019 to attend the NNPHI Open Forum for Quality Improvement and Innovation in Public Health
Action Item
proposed on consent
Staff memo
This opportunity will help Ms. Jones as she continues to train and educate staff and the department towards Public Health Accreditation.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are estimated at $1757.00. Costs are appropriated in the approved BU 4011 Fiscal Year 2018/2019 budget.
As Health Services Director, I fully support Ms. Jones' attendance.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $1757.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): No impact, this training opportunity has been appropriated in the approved budget for Fiscal Year 2018/2019
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Program Coordinator Elise Jones to Philadelphia PA from March 26 through March 29, 2019 to attend the NNPHI Open Forum for Quality Improvement and Innovation in Public Health.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 29, 2019
SUBJECT: Approve Long Distance Travel for Program Coordinator Elise Jones to Philadelphia PA from March 26 through March 29, 2019 to attend the NNPHI Open Forum for Quality Improvement and Innovation in Public Health
EXECUTIVE SUMMARY: Elise Jones, Program Coordinator in the Public Health Accreditation Program has been invited to attend Open Forum for Quality Improvement and Innovation in Public Health by the National Network of Public Health Institutes.
The National Network of Public Health Institutes (NNPHI) Mobilizes more than 40-member public health institutes, as well as 10 university-based regional training centers, and 40 affiliates - NNPHI is a social, financial and information network, connecting more than 8,000 subject-matter experts with organizational partners across the nation.
The national network is a go-to resource for Public Health training, analysis, and best practices. They also provide important network connections for communities, government agencies, foundations, the health care delivery system, media, and academia.
This extensive training opportunity is not available in California. The benefits that Ms. Jones will be exposed to include a learning track specific to Public Health Quality Improvement and Accreditation readiness.
In addition:
Ms. Jones will be better able to build and enhance networks with peers in the public health practice, as well as share best practices and lessons learned with an array of public health practitioners.
Foster innovations in public health by applying the knowledge gained at the forum with partners in our community.
Actively build partnership and business opportunities with colleagues.
This opportunity will help Ms. Jones as she continues to train and educate staff and the department towards Public Health Accreditation.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are estimated at $1757.00. Costs are appropriated in the approved BU 4011 Fiscal Year 2018/2019 budget.
As Health Services Director, I fully support Ms. Jones' attendance.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $1757.00
Amount Budgeted: $1757.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): No impact, this training opportunity has been appropriated in the approved budget for Fiscal Year 2018/2019
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Program Coordinator Elise Jones to Philadelphia PA from March 26 through March 29, 2019 to attend the NNPHI Open Forum for Quality Improvement and Innovation in Public Health.
5.12(Sitting as Kelseyville County Waterworks District #3, Board of Directors) Adopt Resolution accepting the Installation of Solar Energy Facility at KCWWD#3 Waste Water Treatment Plant as complete and authorize the Special Districts Administrator to sign the Notice of Completion
Resolution
proposed on consent
Staff memo
EXECUTIVE SUMMARY: Work is complete on the installation of the solar project with the contractor addressing minor issues on a few of the inverters and their reporting to the monitoring application. Work is substantially complete under the agreement dated December 19, 2017 and ready to be accepted on behalf of the District. The attached resolution for Board consideration accepts the project and authorizes the Special Districts Administrator to sign and record the Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution accepting the Installation of Solar Energy Facility at KCWWD#3 Waste Water Treatment Plant as complete and authorize the Special Districts Administrator to sign the Notice of Completion
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, KCWWD#3
FROM: Jan Coppinger, Special Districts Administrator
Scott Harter, Special Districts Deputy Administrator
DATE: January 29, 2019
SUBJECT: Adopt Resolution accepting the Installation of Solar Energy Facility at KCWWD#3 Waste Water Treatment Plant as complete and authorize the Special Districts Administrator to sign the Notice of Completion
EXECUTIVE SUMMARY: Work is complete on the installation of the solar project with the contractor addressing minor issues on a few of the inverters and their reporting to the monitoring application. Work is substantially complete under the agreement dated December 19, 2017 and ready to be accepted on behalf of the District. The attached resolution for Board consideration accepts the project and authorizes the Special Districts Administrator to sign and record the Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution accepting the Installation of Solar Energy Facility at KCWWD#3 Waste Water Treatment Plant as complete and authorize the Special Districts Administrator to sign the Notice of Completion
5.13Approve the Plans and Specifications for the Southshore Behavioral Health Roof Project, Bid No. 18-14, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids
Action Item
proposed on consent
Staff memo
EXECUTIVE SUMMARY:
The Plans and Specifications for the South Shore Behavioral Health Roof Project are complete and a copy has been filed with the Clerk of the Board.
The estimate of probable construction costs is approximately $330,000, and the project is funded through the Behavioral Health Department.
Staff recommends that the Board of Supervisors approve the plans and specifications and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $330,000
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Behavioral Health Department budget using Mental Health Services Act Capital Facilities & Technological Needs component.
RECOMMENDED ACTION: Approve the Plans and Specifications for the South Shore Behavioral Health Roof Project, Bid No. 18-14, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: January 29, 2019
SUBJECT: Approve the Plans and Specifications for the Southshore Behavioral Health Roof Project, Bid No. 18-14, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids
EXECUTIVE SUMMARY:
The Plans and Specifications for the South Shore Behavioral Health Roof Project are complete and a copy has been filed with the Clerk of the Board.
The estimate of probable construction costs is approximately $330,000, and the project is funded through the Behavioral Health Department.
Staff recommends that the Board of Supervisors approve the plans and specifications and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $330,000
Amount Budgeted: $330,000
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Behavioral Health Department budget using Mental Health Services Act Capital Facilities & Technological Needs component.
RECOMMENDED ACTION: Approve the Plans and Specifications for the South Shore Behavioral Health Roof Project, Bid No. 18-14, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
5.14Approve Plans and Specifications for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project; Bid No. 18-11, State Project no.: ATPL-5914(103) and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
Action Item
proposed on consent
Staff memo
The construction estimate is approximately $400,000.
The California Transportation Commission (CTC) provides funds to eligible projects through the Active Transportation Program (ATP). Therefore, this project is 100% funded for construction with State funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The California Transportation Commission (CTC) provides funds to eligible projects through the Active Transportation Program (ATP). Therefore, this project is 100% funded for construction with State funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Plans and Specifications for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project; Bid No. 18-11, State Project no.: ATPL-5914(103) and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 29, 2019
SUBJECT: Approve Plans and Specifications for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project; Bid No. 18-11, State Project no.: ATPL-5914(103) and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
EXECUTIVE SUMMARY:
The Plans and Specifications for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $400,000.
The California Transportation Commission (CTC) provides funds to eligible projects through the Active Transportation Program (ATP). Therefore, this project is 100% funded for construction with State funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $400,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The California Transportation Commission (CTC) provides funds to eligible projects through the Active Transportation Program (ATP). Therefore, this project is 100% funded for construction with State funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Plans and Specifications for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project; Bid No. 18-11, State Project no.: ATPL-5914(103) and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
5.15Approve Amendment One to Agreement between the County of Lake and Hanford ARC for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA for an increase of $8,587.26 and a revised amount not to exceed$351,034.23 and authorize the Chair to sign
Action Item
passed on consent
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
On February 27, 2018, the Department of Public Works entered into an agreement with Hanford ARC for Oak Mitigation Services on the Cole Creek at Soda Bay Rd and Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA.
During design of the oak mitigation plans it was determined that off-site planting would be required. In order to proceed with off-site plating the project will need a supplemental Archaeological Survey Report (ASR) and a supplemental Historic Properties Survey Report (HPSR) of the offsite planting area. Staff has received concurrence from Caltrans on the additional cost of Hanford ARC's services.
Amendment One provides for the additional time, effort and cost of performing the work and increases the contract amount by $8,587.26 to a new not to exceed total of $351,034.23.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects with Hanford ARC in the amount not to exceed $351,034.23 and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment One to Agreement between the County of Lake and Hanford ARC for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA for an increase of $8,587.26 and a revised amount not to exceed $351,034.23 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 29, 2019
SUBJECT: Approve Amendment One to Agreement between the County of Lake and Hanford ARC for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA for an increase of $8,587.26 and a revised amount not to exceed $351,034.23 and authorize the Chair to sign
EXECUTIVE SUMMARY:
On February 27, 2018, the Department of Public Works entered into an agreement with Hanford ARC for Oak Mitigation Services on the Cole Creek at Soda Bay Rd and Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA.
During design of the oak mitigation plans it was determined that off-site planting would be required. In order to proceed with off-site plating the project will need a supplemental Archaeological Survey Report (ASR) and a supplemental Historic Properties Survey Report (HPSR) of the offsite planting area. Staff has received concurrence from Caltrans on the additional cost of Hanford ARC's services.
Amendment One provides for the additional time, effort and cost of performing the work and increases the contract amount by $8,587.26 to a new not to exceed total of $351,034.23.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects with Hanford ARC in the amount not to exceed $351,034.23 and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 8,587.26
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment One to Agreement between the County of Lake and Hanford ARC for Oak Mitigation Services for the Cole Creek at Soda Bay Rd and the Highland Creek at Highland Springs Rd Bridge Replacement Projects in Lake County, CA for an increase of $8,587.26 and a revised amount not to exceed $351,034.23 and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.3 and 5.10 through 5.15. Consent items 5.4 through 5.9 were postponed to February 5, 2019. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Motion carried · 2 motions
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Clerk’s notes: Retired District Two Supervisor Jeff Smith spoke.
6.29:15 A.M. - Report and Update of the Lake County Chamber of Commerce Certified Tourism Ambassador Program
Report
Staff memo
The County of Lake entered into an agreement with Mickey Schaefer & Associates LLC December 9, 2014 to provide and facilitate the development of the Lake County Certified Tourism Ambassador (CTA) program to support the County's tourism and destination marketing efforts. The CTA program has been designed based upon considerable research and information obtained through years of experience in the industry and has been successfully implemented in numerous tourism communities worldwide to enhance visitor experiences and provides internationally recognized professional certification. A customized Lake County CTA program was developed to train our residents and citizens to become positive ambassadors for Lake County and to enhance our visitors' experiences. The County of Lake entered into an Agreement with the Lake County Chamber of Commerce in October, 2017 till present to serve as the Coordinator for the CTA program.
The Lake County Chamber of Commerce wishes to present a report on the current activities of the CTA program to your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Report and Update of the Lake County Chamber of Commerce Certified Tourism Ambassador Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 29, 2019
SUBJECT: Report and Update of the Lake County Chamber of Commerce Certified Tourism Ambassador Program
EXECUTIVE SUMMARY:
The County of Lake entered into an agreement with Mickey Schaefer & Associates LLC December 9, 2014 to provide and facilitate the development of the Lake County Certified Tourism Ambassador (CTA) program to support the County's tourism and destination marketing efforts. The CTA program has been designed based upon considerable research and information obtained through years of experience in the industry and has been successfully implemented in numerous tourism communities worldwide to enhance visitor experiences and provides internationally recognized professional certification. A customized Lake County CTA program was developed to train our residents and citizens to become positive ambassadors for Lake County and to enhance our visitors' experiences. The County of Lake entered into an Agreement with the Lake County Chamber of Commerce in October, 2017 till present to serve as the Coordinator for the CTA program.
The Lake County Chamber of Commerce wishes to present a report on the current activities of the CTA program to your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Report and Update of the Lake County Chamber of Commerce Certified Tourism Ambassador Program.
This item was informational only. No action was taken.
Clerk’s notes: Lake County Chamber of Commerce CEO Melissa Fulton presented the item to the Board. Ms. Fulton noted that the CTA Program Administrator Mickey Schaffer has agreed to waive the $4,500 annual fee due to County budgeting constraints.
Chair Scott asked if anyone present wished to speak and the following people spoke: Holly Cassidy,
Lisa Wilson, Pam Harpster and Julie Richardson. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $4,464.81, for 24980 Morgan Valley Road, Lower Lake, CA (APN 012-014-15 - Terry Alan Rucks, Frederick G. Hosier & Wolter Bijleveld)
Action Item
approved — Pass
Staff memo
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Deed
I. PROPERTY DESCRIPTION:
Property Owner: Terry Alan Rucks, Frederick G. Hosier and Wolter Bijleveld
Location: 24980 Morgan Valley Road, Lower Lake, CA
APN: 012-014-15
Zoning: "RL", Rural Lands District
Case #: 17-00552
II. ABATEMENT SUMMARY
On September 14, 2018 Code Enforcement coordinated with the Lake County Sheriff's Office to conduct a site visit to the above identified property. Upon arrival at the subject property, deputies cleared the property for safety reasons and located the property owner; Mr. Rucks, who was in another area of the property. A previously prepared Notice of Nuisance and Order to Abate (NONOTA) along with a Notice of 48 Hour Summary Abatement were posted on the motorhome/RV, which appeared to be occupied, that was located on the subject vacant property at
24980 Morgan Valley Road, Lower Lake, CA. A copy of the Notice of Nuisance and Order to Abate (NONOTA) was also mailed, certified to the property owner of record, due to the violations of: occupation of a motorhome/RV, open and outdoor storage of garbage, trash and debris, and inoperable vehicles on vacant, undeveloped property. Both, the Notice of Nuisance and Order to Abate (NONOTA) and the Notice of 48 Hour Summary Abatement informed the occupant of the motorhome, to cease occupation of the motorhome and relocate it within 48 Hours from the date and time of posting. The property owner Mr. Rucks, whom was present at the property, was informed by code enforcement staff of this requirement.
The Notice of Nuisance and Order to Abate (NONOTA) provided the property owner with 30 days to remove the other items that were stored on the vacant property in violation of Lake County code.
On September 17, 2018, a follow up site visit was conducted by Code Enforcement Officer Michael Penhall to check for compliance of the motorhome, this time without deputies. The site visit was conducted from a nearby road, from the road it was observed that the motorhome had not been removed from the property.
An Inspection and Abatement Warrant was prepared and signed by a Judge of the Lake County Superior Court. An Inspection and Abatement Warrant 24 Hour Notice was prepared. On September 21, 2018, Code Enforcement staff, along with Lake County Sheriff's Office Deputies conducted another site visit to the subject property. After making contact with property owner: Mr. Rucks, he was again informed that the motorhome needed to be removed and relocated. A copy of the Warrant Notice was posted on the motorhome and a copy was given to the property owner: Mr. Rucks.
A site visit was coordinated with a local towing contractor; Jones Towing and Sheriff's Deputies. On September 25, 2018, deputies entered and cleared the subject property, the Warrant was served and the tow contractor removed just the motorhome from the property and then towed it to their yard for impound. A copy of the warrant was then attached to one of the remaining vehicles for the occupant/property owner's information.
After removal of the motorhome, abatement actions were complete, and all persons involved left the subject property.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $4,464.81 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $3,800.00. The administrative costs on this case amounted to $664.81.
Sample Motion:
Lien Approval
I move that the assessment of $4,464.81 for nuisance abatement on property located at 24980 Morgan Valley Road, Lower Lake, CA, also known as Assessor's Parcel Number 012-014-15, and owned by Terry Alan Rucks be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,464.81 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
| Estimated Cost | $4,464.81 |
|---|
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Mary Jane Montana, Chief Building Official
Kathy Freeman, Code Enforcement Program Supervisor
PREPARED BY: Michael Penhall, Code Enforcement Officer
DATE: January 4, 2019
SUBJECT: Notice of Assessment & Lien Hearing for Terry Alan Rucks,
Frederick G. Hosier and Wolter Bijleveld;
January 29, 2019 @ 9:30 AM
Supervisorial District 1
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Deed
I. PROPERTY DESCRIPTION:
Property Owner: Terry Alan Rucks, Frederick G. Hosier and Wolter Bijleveld
Location: 24980 Morgan Valley Road, Lower Lake, CA
APN: 012-014-15
Zoning: "RL", Rural Lands District
Case #: 17-00552
II. ABATEMENT SUMMARY
On September 14, 2018 Code Enforcement coordinated with the Lake County Sheriff's Office to conduct a site visit to the above identified property. Upon arrival at the subject property, deputies cleared the property for safety reasons and located the property owner; Mr. Rucks, who was in another area of the property. A previously prepared Notice of Nuisance and Order to Abate (NONOTA) along with a Notice of 48 Hour Summary Abatement were posted on the motorhome/RV, which appeared to be occupied, that was located on the subject vacant property at
24980 Morgan Valley Road, Lower Lake, CA. A copy of the Notice of Nuisance and Order to Abate (NONOTA) was also mailed, certified to the property owner of record, due to the violations of: occupation of a motorhome/RV, open and outdoor storage of garbage, trash and debris, and inoperable vehicles on vacant, undeveloped property. Both, the Notice of Nuisance and Order to Abate (NONOTA) and the Notice of 48 Hour Summary Abatement informed the occupant of the motorhome, to cease occupation of the motorhome and relocate it within 48 Hours from the date and time of posting. The property owner Mr. Rucks, whom was present at the property, was informed by code enforcement staff of this requirement.
The Notice of Nuisance and Order to Abate (NONOTA) provided the property owner with 30 days to remove the other items that were stored on the vacant property in violation of Lake County code.
On September 17, 2018, a follow up site visit was conducted by Code Enforcement Officer Michael Penhall to check for compliance of the motorhome, this time without deputies. The site visit was conducted from a nearby road, from the road it was observed that the motorhome had not been removed from the property.
An Inspection and Abatement Warrant was prepared and signed by a Judge of the Lake County Superior Court. An Inspection and Abatement Warrant 24 Hour Notice was prepared. On September 21, 2018, Code Enforcement staff, along with Lake County Sheriff's Office Deputies conducted another site visit to the subject property. After making contact with property owner: Mr. Rucks, he was again informed that the motorhome needed to be removed and relocated. A copy of the Warrant Notice was posted on the motorhome and a copy was given to the property owner: Mr. Rucks.
A site visit was coordinated with a local towing contractor; Jones Towing and Sheriff's Deputies. On September 25, 2018, deputies entered and cleared the subject property, the Warrant was served and the tow contractor removed just the motorhome from the property and then towed it to their yard for impound. A copy of the warrant was then attached to one of the remaining vehicles for the occupant/property owner's information.
After removal of the motorhome, abatement actions were complete, and all persons involved left the subject property.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Estimated Cost: $4,464.81 Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $4,464.81 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $3,800.00. The administrative costs on this case amounted to $664.81.
Sample Motion:
Lien Approval
I move that the assessment of $4,464.81 for nuisance abatement on property located at 24980 Morgan Valley Road, Lower Lake, CA, also known as Assessor's Parcel Number 012-014-15, and owned by Terry Alan Rucks be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,464.81 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Simon, and by vote of the Board, confirmed the assessment of $4,464.81 for nuisance abatement on property located at 24980 Morgan Valley Road, Lower Lake, CA, also known as Assessor’s Parcel Number 012-014-15, and owned by Terry Alan Rucks be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,464.81 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. The appellents, nor representation thereof, were present.
Community Development Code Enforcement Offier Mike Penhall presented the staff report. Code Enforcement Program Supervisor Kathy Freeman was also present. Chair Scott opened the Public Hearing. No one present wished to speak and the public hearing was closed.
6.49:35 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,749.85, for 16560 Rose Street, Lower Lake, CA (APN 024-342-16; previously APNs 024-342-12 & 13 - Steven M. Gerstmann)
Action Item
approved — Pass
Staff memo
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Deed
I. PROPERTY DESCRIPTION:
Property Owner: Steven M. Gerstmann
Location: 16560 Rose Street, Lower Lake CA
APN: 024-342-16; previously known as 024-342-12 and 024-342-13
Zoning: "SR", Suburban Reserve District
Case #: 18-00064
II. ABATEMENT SUMMARY
On February 23, 2018 a Notice of Nuisance and Order to Abate was prepared and posted at 16560 Rose Street, Lower Lake, CA, and mailed, certified to the property owner of record due to the remnants of a burnt RV, burnt fence, high weeds and other miscellaneous debris. The Abatement Notice provided Mr. Gerstmann with 30 days to abate the property.
After no contact with the property owner of record and the certified mail containing the Abatement Notice was returned by the post office as undeliverable. On September 20, 2018, Code Enforcement staff solicited a bid from a local contractor for the abatement of the violations on the subject property.
The local contractor; Pioneer Constructors Inc. provided staff with a reasonable bid and was awarded the abatement. On or about October 1, 2018, the awarded contractor started the abatement/clean up and completed the job soon after.
On October 11, 2018 a follow up site visit was conducted by Code Enforcement staff confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,749.85 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,300.00. The administrative costs on this case amounted to $449.85.
Sample Motion:
Lien Approval
I move that the assessment of $1,749.85 for nuisance abatement on property located at 16560 Rose Street, Lower Lake, CA, also known as Assessor's Parcel Number 024-342-16, and owned by Steven M. Gerstmann be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,749.85 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
| Estimated Cost | $1,749.85 |
|---|
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Mary Jane Montana, Chief Building Official
Kathy Freeman, Code Enforcement Program Supervisor
PREPARED BY: Michael Penhall, Code Enforcement Officer
DATE: January 4, 2019
SUBJECT: Notice of Assessment & Lien Hearing for Steven M. Gerstmann;
January 29, 2019 @ 9:35 AM
Supervisorial District 1
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Deed
I. PROPERTY DESCRIPTION:
Property Owner: Steven M. Gerstmann
Location: 16560 Rose Street, Lower Lake CA
APN: 024-342-16; previously known as 024-342-12 and 024-342-13
Zoning: "SR", Suburban Reserve District
Case #: 18-00064
II. ABATEMENT SUMMARY
On February 23, 2018 a Notice of Nuisance and Order to Abate was prepared and posted at 16560 Rose Street, Lower Lake, CA, and mailed, certified to the property owner of record due to the remnants of a burnt RV, burnt fence, high weeds and other miscellaneous debris. The Abatement Notice provided Mr. Gerstmann with 30 days to abate the property.
After no contact with the property owner of record and the certified mail containing the Abatement Notice was returned by the post office as undeliverable. On September 20, 2018, Code Enforcement staff solicited a bid from a local contractor for the abatement of the violations on the subject property.
The local contractor; Pioneer Constructors Inc. provided staff with a reasonable bid and was awarded the abatement. On or about October 1, 2018, the awarded contractor started the abatement/clean up and completed the job soon after.
On October 11, 2018 a follow up site visit was conducted by Code Enforcement staff confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Estimated Cost: $1,749.85 Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,749.85 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,300.00. The administrative costs on this case amounted to $449.85.
Sample Motion:
Lien Approval
I move that the assessment of $1,749.85 for nuisance abatement on property located at 16560 Rose Street, Lower Lake, CA, also known as Assessor's Parcel Number 024-342-16, and owned by Steven M. Gerstmann be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,749.85 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Simon, and by vote of the Board, confirmed the assessment of $1,749.85 for nuisance abatement on property located at 16560 Rose Street, Lower Lake, CA, also known as Assessor’s Parcel Number 024-342-16, and owned by Steven M. Gerstmann be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,749.85 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. The appellents, nor representation thereof, were present.
Community Development Code Enforcement Offier Mike Penhall presented the staff report. Code Enforcement Program Supervisor Kathy Freeman was also present. Chair Scott opened the Public Hearing. No one present wished to speak and the public hearing was closed.
6.59:45 A.M. - Consideration of the future of Local Emergency Medical Services Agency (LEMSA) for Lake County and status of North Coast Emergency Medical Services (NCEMS)
Action Item
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Erin Gustafson, M.D., Interim Health Officer
DATE: January 29, 2019
SUBJECT: Consideration of the future of Local Emergency Medical Services Agency (LEMSA) for Lake County and status of North Coast Emergency Medical Services (NCEMS)
EXECUTIVE SUMMARY: The Health Services Department has been working in collaboration with the Lake County Fire Chiefs, Sutter Lakeside Hospital and Adventist Health Clear Lake Hospital over the past eight months to address system efficiencies needed within the Local Emergency Medical Services System, including services provided by the Lake County designated EMS Agency, North Coast Emergency Medical Services (NCEMS). Monthly meetings for this purpose were scheduled in coordination with the Emergency Medical Care Committee meetings. Additional meetings as needed were scheduled at convenient times for the stakeholders.
The County of Lake, as local government, has prescribed functions and responsibilities concerning The Emergency Services Act. California Health and Safety Code, Division 2.5, Section 1797 et seq., which requires counties that elect to develop an Emergency Medical Services program (EMS) to designate a local EMS agency.
On December 22, 1992 the County of Lake entered into an agreement with NCEMS to perform the local EMS Agency functions in the administration of the County's EMS Program. The agreement has been amended over the years including authorizing NCEMS as the Local Emergency Medical Services Agency (LEMSA) on October 16, 2012.
While the county has had a long history with NCEMS, for several years the local EMS stakeholders have expressed concerns with NCEMS's inability to meet their needs. During the last eight months meetings have taken place to afford NCEMS the opportunity to address the stakeholders concerns. Without a resulting plan or action on the part of NCEMS to correct the concerns identified, we do not feel that NCEMS can meet the goals and objectives of the agencies, and believe that they are unable to keep up with ever changing challenges and trends currently driving the pre-hospital EMS systems. Given the medical challenges operating in a rural area where resources are thin and disasters have become the new norm, our county needs an EMS agency that is proactive and engaged to address the unique aspects of Lake County's emergency response system, thus improving the outcomes of our critically ill and injured patients. In addition we need a LEMSA that supports our county not just for emergency planning, but during actual disasters working in collaboration with the Health Officer and the Health Services Director to full fill the Medical and Health Operational Area Coordinator (MHOAC) functions designated by the State of California to be the responsibility of the LEMSA.
The Health Services Department on behalf of the EMS Providers and Hospitals request your Board's support and direction to staff to pursue a change in our EMS Agency/LEMSA.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
There was Board consensus for staff to bring back a recommendation for consideration on February 5th, and to check with the state to determine any funding options.
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. Interim Public Health Officer Erin Gustafson, Chief Willie Sapeta of Lake County Fire Protection, Dan Peterson and Ed Scheffield of Sutter Lakeside were also present and spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Larry Carstead and Louis Bruhnke of Northcoast EMS. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
Motion carried · 8 motions
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
7.2Discussion and Consideration of Resolutions of Intention to Create (a) Zone of Benefit Clearlake Riviera Within CSA No. 23; (b) Zone of Benefit Buckingham Within CSA No. 23; (c) Zone of Benefit Riviera West Within CSA No. 23; and (d) Zone of Benefit Riviera Heights Within CSA No. 23
Resolution
Staff memo
Presented for your Board's discussion and consideration are the above-described resolutions of intention which are designed to create a pilot program which will take a proactive approach to help protect the County roadways within County Service Area (CSA) Number 23 from damages due to wildfire. CSA No. 23 was created to maintain the roads within the geographic area of that CSA.
Wildfires are capable of destroying roadways and/or significantly decreasing their serviceability. As a result of nine major disasters in an approximate three-year period in Lake County, the County has experienced significant damage to its roadways, guardrails, and signage.
These proposed zones of benefit seek to establish a proactive approach for enhanced road maintenance in the form of preventative measures to protect the roads from the ravages of wildfire damage, the consequent impacts of that damage, and the extraordinary costs associated with road replacement and disaster-related repairs.
Wildfires are driven by a confluence of factors: weather, topography, and fuel load. It is only fuel load that may be susceptible to some level of preventative action. Therefore, the pilot program seeks to address the issue of hazardous vegetation which facilitates and fuels the spread of wildfire.
Ultimately, whether such a pilot program will proceed as described in any or all of the above proposed zones of benefit will be up to the will of the voters through the Proposition 218 process.
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the initiation of that process, each of the resolutions may be offered for passage.
(a) Resolution of Intention to create a Zone of Benefit "Clearlake Riviera" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(b) Resolution of Intention to create a Zone of Benefit "Buckingham" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(c) Resolution of Intention to create a Zone of Benefit "Riviera West" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(d) Resolution of Intention to create a Zone of Benefit "Riviera Heights" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Rob Brown, 5th District Supervisor
DATE: January 29, 2019
SUBJECT: Discussion and Consideration of Resolutions of Intention to Create (a) Zone of Benefit Clearlake Riviera Within CSA No. 23; (b) Zone of Benefit Buckingham Within CSA No. 23; (c) Zone of Benefit Riviera West Within CSA No. 23; and (d) Zone of Benefit Riviera Heights Within CSA No. 23
EXECUTIVE SUMMARY:
Presented for your Board's discussion and consideration are the above-described resolutions of intention which are designed to create a pilot program which will take a proactive approach to help protect the County roadways within County Service Area (CSA) Number 23 from damages due to wildfire. CSA No. 23 was created to maintain the roads within the geographic area of that CSA.
Wildfires are capable of destroying roadways and/or significantly decreasing their serviceability. As a result of nine major disasters in an approximate three-year period in Lake County, the County has experienced significant damage to its roadways, guardrails, and signage.
These proposed zones of benefit seek to establish a proactive approach for enhanced road maintenance in the form of preventative measures to protect the roads from the ravages of wildfire damage, the consequent impacts of that damage, and the extraordinary costs associated with road replacement and disaster-related repairs.
Wildfires are driven by a confluence of factors: weather, topography, and fuel load. It is only fuel load that may be susceptible to some level of preventative action. Therefore, the pilot program seeks to address the issue of hazardous vegetation which facilitates and fuels the spread of wildfire.
Ultimately, whether such a pilot program will proceed as described in any or all of the above proposed zones of benefit will be up to the will of the voters through the Proposition 218 process.
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the initiation of that process, each of the resolutions may be offered for passage.
(a) Resolution of Intention to create a Zone of Benefit "Clearlake Riviera" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(b) Resolution of Intention to create a Zone of Benefit "Buckingham" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(c) Resolution of Intention to create a Zone of Benefit "Riviera West" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(d) Resolution of Intention to create a Zone of Benefit "Riviera Heights" within CSA No. 23 to reduce the potential for Wildfire Damage to County-Maintained Roads.
(a) Supervisors Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4- Sabatier, Crandell, Brown and Scott
Nayes- Supervisors: 1- Simon
(b) Supervisors Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4- Sabatier, Crandell, Brown and Scott
Nayes- Supervisors: 1- Simon
(c) Supervisors Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4- Sabatier, Crandell, Brown and Scott
Nayes- Supervisors: 1- Simon
(d) Supervisors Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4- Sabatier, Crandell, Brown and Scott
Nayes- Supervisors: 1- Simon
Clerk’s notes: Supervisor Brown presented the item to the Board. There was concern surrounding the cost of staff time, however, it was the understanding of County Counsel Anita Grant that Auditor-Controller Cathy Saderlund had factored in administrative costs in her fiscal analysis. Ms. Grant also clarified that the Elections department would not be handling the proposed benefit zone, as it is not a typical Election, therefore it does not carry the same cost as a regular election going on a formalized County ballot.
Supervisor Brown stated that funds generated by this ballot, should it pass, would not be utilized to abate government agency (County, Federal or State) owned properties. And while Code Enforcement will be involved, volunteers will be working with the fire department to identify priority lots of those 4,500 lots within the benefit zone.
Chair Scott asked if anyone present wished to speak and the following people spoke: Bill Groody, Julie Richardson, and Tom Nixon. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of the following appointments:
Animal Control Advisory Board
First 5 Lake County
Fish and Wildlife Advisory Board
Lucerne Area Town Hall
Middletown Cemetery District
Spring Valley CSA #2
Appointment
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved the reappointment of Paula Werner (District 1) and Susan Cannon (District 4) to the Animal Care and Control Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Brown, and by vote of the Board, approved the appointment of Derrick Barnes, MD to the First Five Lake County Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Brown, and by vote of the Board, approved the reappointment of Lynette Shimek (wildlife conservation), appointment of Alix Tyler (land conservation), reappointment of Greg Giusti (education), reappointment of Bobby Dutcher (agriculture), reappointment of Terry Knight (recreation), reappointment of Roland LeDoux (District 1) and reappointment of Kirk Andrus (District 5) to the Fish and Wildlife Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Crandell, and by vote of the Board, approved the reappointment of Mark Miller (District 3) to the Fish and Wildlife Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Crandell, and by vote of the Board, approved the appointment John Jensen, Danielle Primas, Darnell "Skip" Walton and Joseph Jones to the Lucerne Area Town Hall (LATH). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Simon, and by vote of the Board, approved the appointment of Bonnie Albertson to the Middletown Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Crandell, and by vote of the Board, approved the reappointment of Luther "Monte" Williams, Mark W. Currier and Scott Prewett to the Spring Valley CSA #2 Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Proposed Findings of Fact and Decision in the Appeal of Linda Shields Appeal AB 18-02 - Telecommunication Tower and Variance Applicant: Verizon Wireless (c/o Epic Wireless)
Action Item
approved
Carried 4-0 — moved by Simon
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Simon
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Staff memo
Pursuant to your Board's statement of Intended Decision in the above matter on December 18, 2018, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, your Board's vote was three to two to deny the appeal.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the
following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: January 29, 2019
SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Linda Shields Appeal AB 18-02 - Telecommunication Tower and Variance Applicant: Verizon Wireless (c/o Epic Wireless)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on December 18, 2018, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, your Board's vote was three to two to deny the appeal.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the
following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
On motion of Supervisor Simon, and by vote of the Board, approved the Findings of Fact and authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4- Simon, Sabatier, Brown and Scott
Recused- Supervisors: 1- Crandell
On motion of Supervisor Simon, and by vote of the Board, denied the appeal of Linda Shields - Appeal AB 18-02 - Telecommunication Tower and Variance Applicant: Verizon Wireless (c/o Epic Wireless). The motion carried by the following vote:
Ayes- Supervisors: 4- Simon, Sabatier, Brown and Scott
Recused- Supervisors: 1- Crandell
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Proposed Findings of Fact and Decision in the Appeal of Liyu Shen Appeal AB 18-03 - Variance for a Use Permit for Indoor Cannabis Cultivation within 1000 Feet of a Drug and Alcohol Rehabilitation Facility
Action Item
approved
Carried 4-0 — moved by Brown
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Brown
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: abstain Sabatier: aye Scott: aye Simon: aye
Staff memo
Pursuant to your Board's statement of Intended Decision in the above matter on December 18, 2018, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, there was a majority vote of your Board to deny the appeal (three votes to deny the appeal, one vote to grant the appeal, and one abstention).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: January 29, 2019
SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Liyu Shen Appeal AB 18-03 - Variance for a Use Permit for Indoor Cannabis Cultivation within 1000 Feet of a Drug and Alcohol Rehabilitation Facility
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on December 18, 2018, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, there was a majority vote of your Board to deny the appeal (three votes to deny the appeal, one vote to grant the appeal, and one abstention).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
On motion of Supervisor Brown, and by vote of the Board, approved the Findings of Fact and authorized the Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 4- Simon, Sabatier, Brown and Scott
Recused- Supervisors: 1- Crandell
On motion of Supervisor Brown, and by vote of the Board, denied the Appeal of Liyu Shen- Appeal AB 18-03 - Variance for a Use Permit for Indoor Cannabis Cultivation within 1000 Feet of a Drug and Alcohol Rehabilitation Facility. The motion carried by the following vote:
Ayes- Supervisors: 4- Simon, Sabatier, Brown and Scott
Recused- Supervisors: 1- Crandell
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of New Policy entitled Employee Referral Program, as a Pilot for the period 02/01/2019 – 06/30/2020
Action Item
approved — Pass
Carried 5-0 — moved by Crandell (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Employee referral programs encourage current COUNTY OF LAKE employees to think about the positives of working for the County and then spread the word to their network. Even if the employee doesn't have a specific person in mind, this $500 incentive might lead to social media posts and other forms of sharing on a large scale.
Chances are that when employees are referring their friends and family, they're referring people that carry the qualities needed to be successful within the COUNTY OF LAKE. This is due in part to understanding their referral's strengths and weaknesses, but also because they know the referral's performance could reflect on them.
Additionally, those who are referred are generally mentored through the hiring process, as our current employee will probably advise the referral on how to put their best foot forward. It may seem like the referral has an unfair advantage, but it's actually to the benefit of all. For example, the new hire is aware of all the responsibilities and expectations of the county before the county-mandated onboarding.
Employee referral programs help increase attachment to the County and make employees feel as though they have a stake in the future of the County. Employees want to grow, so having a hand in the COUNTY OF LAKE's forward motion is exactly what they're seeking. This $500 incentive for a referral can leave an employee feeling appreciated, which in turn helps raise morale, another huge hurdle in engagement.
All permanent and extra help employees with the County of Lake would be eligible to participate. The only exceptions are employees in Management, employees in Sheriff's Management, employees of the Human Resources Department, and those employees who are involved in making a hiring decision within their department.
All employees outlined in the Eligibility section above would be eligible for a cash award of $500, which is taxable income, not included as compensation for purposes of retirement calculations.
An eligible candidate is one who is actually interviewed and hired, not just presented for consideration. To be considered an eligible referral, Human Resources must not have any prior resume, application, letter from the candidate, or presentation by an outside search firm dated within the past year. The candidate must be a new County employee, and not currently or previously employed with the County of Lake.
Once the candidate is hired as a result of a referral and has completed 90 days of satisfactory, continuous, full-time employment, Human Resources will process a request for payment (including referral form) and submit it to the Payroll Division of the Auditor-Controller's Office. The referral payment will be made to the referring employee with the next available pay cycle following receipt of request by the Auditor-Controller's Office. All employee fringe benefit taxability rules at the time of payment shall apply.
I believe The County of Lake's greatest advocate is its employees. And the more they talk, the better.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $5,000
Additional Requested: $0
Annual Cost (if planned for future years): $10,000
FISCAL IMPACT (Narrative): This cost to the general fund will allow the County to continue to put its best foot forward in attracting and retaining employees. This cost will be paid out of BU 1341 from object code 28.30.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Employee Referral Program as a pilot for the period 02/01/2019 - 06/30/2020.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Pamela F. Nichols, Human Resources Director
DATE: January 29, 2019
SUBJECT: Consideration of New Policy entitled Employee Referral Program, as a Pilot for the period 02/01/2019 - 06/30/2020
EXECUTIVE SUMMARY:
Employee referral programs encourage current COUNTY OF LAKE employees to think about the positives of working for the County and then spread the word to their network. Even if the employee doesn't have a specific person in mind, this $500 incentive might lead to social media posts and other forms of sharing on a large scale.
Chances are that when employees are referring their friends and family, they're referring people that carry the qualities needed to be successful within the COUNTY OF LAKE. This is due in part to understanding their referral's strengths and weaknesses, but also because they know the referral's performance could reflect on them.
Additionally, those who are referred are generally mentored through the hiring process, as our current employee will probably advise the referral on how to put their best foot forward. It may seem like the referral has an unfair advantage, but it's actually to the benefit of all. For example, the new hire is aware of all the responsibilities and expectations of the county before the county-mandated onboarding.
Employee referral programs help increase attachment to the County and make employees feel as though they have a stake in the future of the County. Employees want to grow, so having a hand in the COUNTY OF LAKE's forward motion is exactly what they're seeking. This $500 incentive for a referral can leave an employee feeling appreciated, which in turn helps raise morale, another huge hurdle in engagement.
All permanent and extra help employees with the County of Lake would be eligible to participate. The only exceptions are employees in Management, employees in Sheriff's Management, employees of the Human Resources Department, and those employees who are involved in making a hiring decision within their department.
All employees outlined in the Eligibility section above would be eligible for a cash award of $500, which is taxable income, not included as compensation for purposes of retirement calculations.
An eligible candidate is one who is actually interviewed and hired, not just presented for consideration. To be considered an eligible referral, Human Resources must not have any prior resume, application, letter from the candidate, or presentation by an outside search firm dated within the past year. The candidate must be a new County employee, and not currently or previously employed with the County of Lake.
Once the candidate is hired as a result of a referral and has completed 90 days of satisfactory, continuous, full-time employment, Human Resources will process a request for payment (including referral form) and submit it to the Payroll Division of the Auditor-Controller's Office. The referral payment will be made to the referring employee with the next available pay cycle following receipt of request by the Auditor-Controller's Office. All employee fringe benefit taxability rules at the time of payment shall apply.
I believe The County of Lake's greatest advocate is its employees. And the more they talk, the better.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $5,000
Amount Budgeted: $5,000
Additional Requested: $0
Annual Cost (if planned for future years): $10,000
FISCAL IMPACT (Narrative): This cost to the general fund will allow the County to continue to put its best foot forward in attracting and retaining employees. This cost will be paid out of BU 1341 from object code 28.30.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Employee Referral Program as a pilot for the period 02/01/2019 - 06/30/2020.
On motion of Supervisor Crandell, and by vote of the Board, approved the Employee Referral Program as a pilot for the period February 1, 2019 through June 30, 2020. The motion carried by the following vote:
Clerk’s notes: Human Resources Director Pamela Nichols presented the item to the Board. Human Resources Analyst Jesse Puett was also present.
Chair Scott asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
7.7Consideration of (a) Proposal to restructure the Sheriff's Department; and (b) Resolution amending Resolution No. 2018-132 establishing position allocations for fiscal year 2018-2019
Action Item
Motion carried · 4 motions
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
The Sheriff's Department is requesting a management level reorganization as part of a restructuring and to significantly change its business practices due to a long history of vacancies in particular classifications and is requesting to reorganize in order to meet the demand in another way.
If approved, the results will be as follows:
Eliminate the existing Sheriff's Lieutenant (2 vacant) and Captain (1 vacant) positions in the Sheriff/Coroner budget 2201 and change the title to Chief Deputy.
Eliminate the existing vacant Central Dispatch Manager (civilian) position in the Sheriff/Dispatch budget 2202 and change the title to Chief Deputy.
Eliminate the existing Correctional Captain (civilian) position in the Sheriff/Jail budget 2301 and change the title to Chief Deputy. The current unfunded positions will remain unfunded at this time.
Affected allocations by BU
BU 2201 BU2201
2 Captain (Sworn) 7 Chief Deputies (Sworn)
5 Lieutenant (Sworn)
1 Sr. Acct Technician 1 Accountant I/II
BU 2202 BU2202
1 Central Dispatch Manager 1 Chief Deputy (Sworn)
BU 2301 BU2301
1 Correctional Captain 1 Chief Deputy (Sworn)
The department has a long history of failed recruitment efforts for the position of Central Dispatch Manager. Leadership struggles have been a reoccurring challenge and in response, the two previous Sheriffs have assigned sworn personnel to the facility to "right the ship" and turn it back over to the subsequent civilian manager. Formalized, POST approved Leadership Development Training, as well as assignment to various positions of increasing responsibility are required at many stages of a peace officer's career to advance in rank. The skills learned and developed over the course of a career generally enable them to be more effective leaders and managers than their civilian counterparts who don't always benefit from such training. Predictably, this has again happened, and a sworn employee currently oversees operations. It is my desire to reclassify the Central Dispatch Manager to a Chief Deputy and make that a permanent assignment.
The Lake County Jail/Hill Road Correctional Facility experiences similar events as described in the Dispatch Center. We are currently in the midst of a staffing crisis as there has been a mass exodus of employees. In speaking with the employees, they are frequently leaving County employment due to pay and benefit issues, but many of them are simply transferring to a different County department. Just as with the Dispatch Center, there has been a cycle of assigning sworn personnel to the jail to "right the ship". Sheriff Rod Mitchell assigned two Deputy Sheriff Lieutenants to oversee operations. They accomplished the mission and command of the jail was turned over to a correctional manager. The previous Sheriff (Rivero), upon realizing the reoccurrence of management problems assigned a Deputy Sheriff Lieutenant out to the jail to again "right the ship". I find myself in the same situation yet again. As is the case with the Dispatch Center, I have assigned a sworn Lieutenant to the facility and positive change is occurring. Assigning sworn managers to oversee operations has proven effective in the past, and it appears to be effective now. This practice also gives me the ability to have a larger pool of personnel to assign to these assignments to ensure that we have the best match for the position.
This proposal will keep one of the jail management positions in place. The maintenance and operation of a jail facility is a world of experience that a Chief Deputy will lack. Keeping a single manager with experience in facilities maintenance in place, and assigning that person to the task of maintenance, while assigning the Chief Deputy overall responsibility of the facility and personnel matters will be a significant change in business practice.
In addition, the Department requests to add an Accountant I/II position. Once this position is filled, the existing Senior Accounting Technician position will be eliminated. This position is one of only two general fund accounting positions in the Sheriff's Department.
My proposal is to use the attached job description for Chief Deputy Sheriff-Coroner and work with HR to determine the appropriate salary step at which to reclassify existing employees.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $2,312/month estimated
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): No additional funds are being requested
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of this restructuring.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 26, 2018
SUBJECT: Consideration of (a) Proposal to restructure the Sheriff's Department; and (b) Resolution amending Resolution No. 2018-132 establishing position allocations for fiscal year 2018-2019
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting a management level reorganization as part of a restructuring and to significantly change its business practices due to a long history of vacancies in particular classifications and is requesting to reorganize in order to meet the demand in another way.
If approved, the results will be as follows:
Eliminate the existing Sheriff's Lieutenant (2 vacant) and Captain (1 vacant) positions in the Sheriff/Coroner budget 2201 and change the title to Chief Deputy.
Eliminate the existing vacant Central Dispatch Manager (civilian) position in the Sheriff/Dispatch budget 2202 and change the title to Chief Deputy.
Eliminate the existing Correctional Captain (civilian) position in the Sheriff/Jail budget 2301 and change the title to Chief Deputy. The current unfunded positions will remain unfunded at this time.
Affected allocations by BU
BU 2201 BU2201
2 Captain (Sworn) 7 Chief Deputies (Sworn)
5 Lieutenant (Sworn)
1 Sr. Acct Technician 1 Accountant I/II
BU 2202 BU2202
1 Central Dispatch Manager 1 Chief Deputy (Sworn)
BU 2301 BU2301
1 Correctional Captain 1 Chief Deputy (Sworn)
The department has a long history of failed recruitment efforts for the position of Central Dispatch Manager. Leadership struggles have been a reoccurring challenge and in response, the two previous Sheriffs have assigned sworn personnel to the facility to "right the ship" and turn it back over to the subsequent civilian manager. Formalized, POST approved Leadership Development Training, as well as assignment to various positions of increasing responsibility are required at many stages of a peace officer's career to advance in rank. The skills learned and developed over the course of a career generally enable them to be more effective leaders and managers than their civilian counterparts who don't always benefit from such training. Predictably, this has again happened, and a sworn employee currently oversees operations. It is my desire to reclassify the Central Dispatch Manager to a Chief Deputy and make that a permanent assignment.
The Lake County Jail/Hill Road Correctional Facility experiences similar events as described in the Dispatch Center. We are currently in the midst of a staffing crisis as there has been a mass exodus of employees. In speaking with the employees, they are frequently leaving County employment due to pay and benefit issues, but many of them are simply transferring to a different County department. Just as with the Dispatch Center, there has been a cycle of assigning sworn personnel to the jail to "right the ship". Sheriff Rod Mitchell assigned two Deputy Sheriff Lieutenants to oversee operations. They accomplished the mission and command of the jail was turned over to a correctional manager. The previous Sheriff (Rivero), upon realizing the reoccurrence of management problems assigned a Deputy Sheriff Lieutenant out to the jail to again "right the ship". I find myself in the same situation yet again. As is the case with the Dispatch Center, I have assigned a sworn Lieutenant to the facility and positive change is occurring. Assigning sworn managers to oversee operations has proven effective in the past, and it appears to be effective now. This practice also gives me the ability to have a larger pool of personnel to assign to these assignments to ensure that we have the best match for the position.
This proposal will keep one of the jail management positions in place. The maintenance and operation of a jail facility is a world of experience that a Chief Deputy will lack. Keeping a single manager with experience in facilities maintenance in place, and assigning that person to the task of maintenance, while assigning the Chief Deputy overall responsibility of the facility and personnel matters will be a significant change in business practice.
In addition, the Department requests to add an Accountant I/II position. Once this position is filled, the existing Senior Accounting Technician position will be eliminated. This position is one of only two general fund accounting positions in the Sheriff's Department.
My proposal is to use the attached job description for Chief Deputy Sheriff-Coroner and work with HR to determine the appropriate salary step at which to reclassify existing employees.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $2,312/month estimated
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): No additional funds are being requested
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of this restructuring.
Clerk’s notes: At the request of the department, this item was postponed to a date uncertain.
7.8Consideration of (a) Purchase of seven (7) 2019 Chevy Tahoe Police Pursuit Vehicles from Matt Mazzei Chevrolet in the amount of $289,662.87 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72; and (b) Purchase of four (4) Chevy Malibu unmarked vehicles from Matt Mazzei Chevrolet in the amount of $81,978.76 from the Sheriff/Pool Replacement Budget Unit 2216, Object Code 62.72; and (c) Waiving the County Purchasing Ordinance section 41.3(b) allowing the 10% local vendor preference to exceed $10,000; and (d) Purchase of vehicle equipment from Precision Wireless in the amount of $58,631.81 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 28.30; and (e) Authorizing the Sheriff/Coroner or his designee to issue purchase orders for said purchases
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: (a) (b) (c): The Sheriff's Office is requesting your Boards' approval to purchase seven - 2019 Police Pursuit vehicles. These vehicles will be marked patrol units and will be used in the enforcement division.
A request for sealed bids for a Ford Explorer SUV, Chevy Tahoe PPV and a Ford/Chevy to be used as unmarked vehicles was issued on October 28, 2018 and mailed to the following dealers:
Matt Mazzei, John L. Sullivan, Thurston Chevrolet, McConnell Chevrolet, Maita Chevrolet, Downtown Ford, Redwood Ford, Future Ford of Roseville, Future Ford of Sacramento, Hansel Ford and Sanderson Ford. It was also advertised on the Record Bee and posted on both the County and Sheriff's websites.
A spreadsheet is attached reflecting the pricing from each of the dealers that submitted bids.
The Sheriff's Office is requesting approval to purchase Chevy Tahoe Police Pursuit vehicles. A 4-wheel drive (4WD) vehicle handles differently than an all-wheel drive (AWD) vehicle. Lake County has many miles of dirt roads and trails. In order to protect the public and respond to calls for service, deputy sheriffs often travel on non-paved roads and trails that are inaccessible without a 4WD. An AWD vehicle is a capable vehicle, but the challenges that some of these roads offer are better handled with a 4WD vehicle; therefore, the Sheriff's Office is selecting a 4WD vehicle to replace more of its patrol vehicle fleet. These vehicles will replace existing vehicles that have reached the 120,000 mile cap or are no longer serviceable.
The Sheriff's Office is also requesting approval to purchase four (4) Chevy Malibu unmarked vehicles from Matt Mazzei. Of the bids that were issued, five bids were received. Although Platinum had the lower bid for a Ford Taurus, with the 10% local vendor preference, Matt Mazzei would be awarded the bid for a Chevy Malibu.
(d): Two vendors submitted bids on the vehicle equipment. Lehr and Precision Wireless, with Precision Wireless submitting the low bid. The local vendor preference was not implemented in this case as the local vendor was the low bidder. This purchase will be paid out of the Sheriff/Pursuit Vehicle Replacement Budget 2217/28.30.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in both the Sheriff/Pursuit Vehicle Replacement Budget 2217 and the Sheriff/Pool Vehicle Replacement Budget 2216.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Office recommends:
(a) Approval of the purchase of seven (7) 2019 Chevy Tahoe Police Pursuit Vehicles from Matt Mazzei Chevrolet in the amount of $289,662.87 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72; and (b) Approval of the purchase of four (4) Chevy Malibu unmarked vehicles from Matt Mazzei Chevrolet in the amount of $81,978.76 from the Sheriff/Pool Replacement Budget Unit 2216, Object Code 62.72; and (c) Waiving the County Purchasing Ordinance section 41.3(b) allowing the 10% local vendor preference to exceed $10,000; and (d) Approval of the purchase of vehicle equipment from Precision Wireless in the amount of $58,631.81 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 28.30; and (e) Authorization for the Sheriff/Coroner or his designee to issue purchase orders for said purchases
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 29, 2019
SUBJECT: Consideration of (a) Purchase of seven (7) 2019 Chevy Tahoe Police Pursuit Vehicles from Matt Mazzei Chevrolet in the amount of $289,662.87 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72; and (b) Purchase of four (4) Chevy Malibu unmarked vehicles from Matt Mazzei Chevrolet in the amount of $81,978.76 from the Sheriff/Pool Replacement Budget Unit 2216, Object Code 62.72; and (c) Waiving the County Purchasing Ordinance section 41.3(b) allowing the 10% local vendor preference to exceed $10,000; and (d) Purchase of vehicle equipment from Precision Wireless in the amount of $58,631.81 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 28.30; and (e) Authorizing the Sheriff/Coroner or his designee to issue purchase orders for said purchases
EXECUTIVE SUMMARY: (a) (b) (c): The Sheriff's Office is requesting your Boards' approval to purchase seven - 2019 Police Pursuit vehicles. These vehicles will be marked patrol units and will be used in the enforcement division.
A request for sealed bids for a Ford Explorer SUV, Chevy Tahoe PPV and a Ford/Chevy to be used as unmarked vehicles was issued on October 28, 2018 and mailed to the following dealers:
Matt Mazzei, John L. Sullivan, Thurston Chevrolet, McConnell Chevrolet, Maita Chevrolet, Downtown Ford, Redwood Ford, Future Ford of Roseville, Future Ford of Sacramento, Hansel Ford and Sanderson Ford. It was also advertised on the Record Bee and posted on both the County and Sheriff's websites.
A spreadsheet is attached reflecting the pricing from each of the dealers that submitted bids.
The Sheriff's Office is requesting approval to purchase Chevy Tahoe Police Pursuit vehicles. A 4-wheel drive (4WD) vehicle handles differently than an all-wheel drive (AWD) vehicle. Lake County has many miles of dirt roads and trails. In order to protect the public and respond to calls for service, deputy sheriffs often travel on non-paved roads and trails that are inaccessible without a 4WD. An AWD vehicle is a capable vehicle, but the challenges that some of these roads offer are better handled with a 4WD vehicle; therefore, the Sheriff's Office is selecting a 4WD vehicle to replace more of its patrol vehicle fleet. These vehicles will replace existing vehicles that have reached the 120,000 mile cap or are no longer serviceable.
The Sheriff's Office is also requesting approval to purchase four (4) Chevy Malibu unmarked vehicles from Matt Mazzei. Of the bids that were issued, five bids were received. Although Platinum had the lower bid for a Ford Taurus, with the 10% local vendor preference, Matt Mazzei would be awarded the bid for a Chevy Malibu.
(d): Two vendors submitted bids on the vehicle equipment. Lehr and Precision Wireless, with Precision Wireless submitting the low bid. The local vendor preference was not implemented in this case as the local vendor was the low bidder. This purchase will be paid out of the Sheriff/Pursuit Vehicle Replacement Budget 2217/28.30.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 430,275
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in both the Sheriff/Pursuit Vehicle Replacement Budget 2217 and the Sheriff/Pool Vehicle Replacement Budget 2216.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Office recommends:
(a) Approval of the purchase of seven (7) 2019 Chevy Tahoe Police Pursuit Vehicles from Matt Mazzei Chevrolet in the amount of $289,662.87 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72; and (b) Approval of the purchase of four (4) Chevy Malibu unmarked vehicles from Matt Mazzei Chevrolet in the amount of $81,978.76 from the Sheriff/Pool Replacement Budget Unit 2216, Object Code 62.72; and (c) Waiving the County Purchasing Ordinance section 41.3(b) allowing the 10% local vendor preference to exceed $10,000; and (d) Approval of the purchase of vehicle equipment from Precision Wireless in the amount of $58,631.81 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 28.30; and (e) Authorization for the Sheriff/Coroner or his designee to issue purchase orders for said purchases
(a) On motion of Supervisor Brown, and by vote of the Board, approved the purchase of seven (7) 2019 Chevy Tahoe Police Pursuit Vehicles from Matt Mazzei Chevrolet in the amount of $289,662.87 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
(b) On motion of Supervisor Brown and by vote of the Board, approved the purchase of four (4) Chevy Malibu unmarked vehicles from Matt Mazzei Chevrolet in the amount of $81,978.76 from the Sheriff/Pool Replacement Budget Unit 2216, Object Code 62.72. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
(c) On motion of Supervisor Brown, and by vote of the Board, waived the County Purchasing Ordinance section 41.3(b) allowing the 10% local vendor preference to exceed $10,000. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
(d) On motion of Supervisor Brown, and by vote of the Board, approved the purchase of vehicle equipment from Precision Wireless in the amount of $58,631.81 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 28.30. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
e) On motion of Supervisor Brown, and by vote of the Board, authorized the Sheriff/Coroner or his designee to issue purchase orders for said purchases. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Sheriff's Department Captain Chris Chiawalkowski presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): County of Lake, et al. v. PG&E, et al
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:42 p.m. having taken no action.