Board Of Supervisors — Tuesday, February 5, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution expressing support for Lower Lake Parade and Barbecue (May 26, 2019).
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
5.2Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $10,000
Amendment 1 Increase: $55,250
Total New Contract: $65,250
FISCAL IMPACT (Narrative): The amount budgeted for the NPLH technical assistance grant is $75,000 of which $55,250 has not yet been allocated; therefore, LCBHS is requesting approval of Amendment 1 to the Agreement between County of Lake and Paragons, LLC. For Fiscal Year 2018-19 for an increase of $55,250 for a new contract maximum of $65,250.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: February 5, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19. As Lake County Behavioral Health Services (LCBHS) has been working closely with Paragons, LLC. on activities associated with the NPLH grant, LCBHS would like to continue to move forward with Paragons, LLC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $10,000
Amendment 1 Increase: $55,250
Total New Contract: $65,250
FISCAL IMPACT (Narrative): The amount budgeted for the NPLH technical assistance grant is $75,000 of which $55,250 has not yet been allocated; therefore, LCBHS is requesting approval of Amendment 1 to the Agreement between County of Lake and Paragons, LLC. For Fiscal Year 2018-19 for an increase of $55,250 for a new contract maximum of $65,250.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment 1 to the Agreement between the County of Lake and Paragons, LLC. For the Coordination of Activities Involved with the No Place Like Home (NPLH) Grant for Fiscal Year 2018-19.
5.3Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: NVBH, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting, for referred adults, to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
As utilization has increased at NVBH, LLC. due to an increased number of 1370 cases, the parties wish to amend the original Agreement with an increase of $100,000 for a new contract maximum of $250,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
First Amendment Increase: $100,000
New Contract Amount: $250,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for Fiscal Year 2018-19 for a new contract maximum of $250,000. This contract is funded by Realignment.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the following levels of care: Behavioral Health Facilities ($50,000) and Adult Residential Placements ($50,000); therefore, LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for a new contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Administrator
DATE: February 5, 2019
SUBJECT: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC. (NVBH) for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: NVBH, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting, for referred adults, to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
As utilization has increased at NVBH, LLC. due to an increased number of 1370 cases, the parties wish to amend the original Agreement with an increase of $100,000 for a new contract maximum of $250,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
First Amendment Increase: $100,000
New Contract Amount: $250,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for Fiscal Year 2018-19 for a new contract maximum of $250,000. This contract is funded by Realignment.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the following levels of care: Behavioral Health Facilities ($50,000) and Adult Residential Placements ($50,000); therefore, LCBH is requesting approval of Amendment No. 1 to the Agreement with NVBH, LLC. for a new contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2018-19 for a new contract maximum of $250,000 and authorize the Chair to sign.
5.4Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorizing the Behavioral Health Administrator to sign the Amendment.
Resolution
passed on consent
Staff memo
The following exhibits have been updated and will replace the existing exhibits in their entirety:
Exhibit A, Attachment 1A1-Program Specifications
Exhibit B, A1-Budget Detail and Payment Provisions
Exhibit B Attachment 1A1-Funding Amounts
Exhibit F, A1 - Privacy and Information Security Provisions
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 17/18: $ 541,081
Original Fiscal Year 18/19: $ 541,081
Updated Fiscal Year 18/19: $ 965,579
Fiscal Year 19/20: $ 541,081
Total Budgeted: $2,047,741
FISCAL IMPACT (Narrative): The Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds is being increased by $424,498 for Fiscal Year 2018-19 for a new maximum payable under this Agreement of $2,047,741 over three (3) Fiscal Years 2017-2020.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20, and Authorizing the Behavioral Health Administrator to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S. - Behavioral Health Administrator
DATE: February 5, 2019
SUBJECT: Adopt the Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant funds for Fiscal Year 2017-18 through Fiscal Year 2019-20. This purpose of this Amendment is to modify some of the original terms & conditions in the Standard Agreement, as detailed in the Resolution, and increase the funding for Fiscal Year 2018-19.
The following exhibits have been updated and will replace the existing exhibits in their entirety:
Exhibit A, Attachment 1A1-Program Specifications
Exhibit B, A1-Budget Detail and Payment Provisions
Exhibit B Attachment 1A1-Funding Amounts
Exhibit F, A1 - Privacy and Information Security Provisions
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 17/18: $ 541,081
Original Fiscal Year 18/19: $ 541,081
Updated Fiscal Year 18/19: $ 965,579
Fiscal Year 19/20: $ 541,081
Total Budgeted: $2,047,741
FISCAL IMPACT (Narrative): The Amendment A01 to the Standard Agreement between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds is being increased by $424,498 for Fiscal Year 2018-19 for a new maximum payable under this Agreement of $2,047,741 over three (3) Fiscal Years 2017-2020.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Amendment A01 to the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for Fiscal Year 2017-18 through Fiscal Year 2019-20, and Authorizing the Behavioral Health Administrator to sign the Amendment.
5.5Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. is the corporate name that has two (2) facilities under it: Vista Pacifica Center is a 108 bed locked IMD facility with a Special Treatment Program (STP) and Vista Pacifica Convalescent is a 49 bed secured Skilled Nursing Facility (SNF) for the geropsych with behaviors and medical issues. Lake County Behavioral Health Services (LCBHS) has had a client placed at Vista Pacifica Center for a number of months and anticipates that the client will remain placed at this facility through the end of the fiscal year; therefore, an increase in the current contract is necessary.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 55,700
New Contract Amount: $105,700
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Vista Pacifica Enterprises, Inc. for Fiscal Year 2018-19 for an increase of $55,700 for a new contract maximum of $105,700. This increase will be funded from unassigned funds within the SNF level of care ($45,600) and from unassigned funds within the Behavioral Health Facilities level of care ($10,100). This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Services Administrator
DATE: February 5, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. is the corporate name that has two (2) facilities under it: Vista Pacifica Center is a 108 bed locked IMD facility with a Special Treatment Program (STP) and Vista Pacifica Convalescent is a 49 bed secured Skilled Nursing Facility (SNF) for the geropsych with behaviors and medical issues. Lake County Behavioral Health Services (LCBHS) has had a client placed at Vista Pacifica Center for a number of months and anticipates that the client will remain placed at this facility through the end of the fiscal year; therefore, an increase in the current contract is necessary.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 55,700
New Contract Amount: $105,700
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Vista Pacifica Enterprises, Inc. for Fiscal Year 2018-19 for an increase of $55,700 for a new contract maximum of $105,700. This increase will be funded from unassigned funds within the SNF level of care ($45,600) and from unassigned funds within the Behavioral Health Facilities level of care ($10,100). This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $105,700 and authorize the Board Chair to sign the Amendment.
5.6Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval is Amendment 1 to the Agreement between the County of Lake and Mountain Valley for Specialty Mental Health Services for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Specialty Mental Health Services provided at Mountain Valley.
BACKGROUND AND DISCUSSION: Mountain Valley is located in Nevada City and up until just recently was a RCL 14 facility; however, in order to comply with new state regulations, Mountain Valley updated its program milieu and is now certified as a Short Term Residential Treatment Program (STRTP).
As Child Welfare Services or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBHS is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
Amendment 1 Increase: $50,000
New Contract Amount: $75,000
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting approval of the Amendment to the Agreement for an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000. The funds for this increase will be re-allocated from unassigned budgeted funds with the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action:
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, Behavioral Health Services Administrator
DATE: February 5, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval is Amendment 1 to the Agreement between the County of Lake and Mountain Valley for Specialty Mental Health Services for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Specialty Mental Health Services provided at Mountain Valley.
BACKGROUND AND DISCUSSION: Mountain Valley is located in Nevada City and up until just recently was a RCL 14 facility; however, in order to comply with new state regulations, Mountain Valley updated its program milieu and is now certified as a Short Term Residential Treatment Program (STRTP).
As Child Welfare Services or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBHS is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
Amendment 1 Increase: $50,000
New Contract Amount: $75,000
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley, LCBHS is requesting approval of the Amendment to the Agreement for an increase of $50,000 in the total maximum payable under the Agreement for a new contract maximum of $75,000. The funds for this increase will be re-allocated from unassigned budgeted funds with the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action:
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $75,000 and authorize the Board Chair to sign the Amendment.
5.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
Resolution
pulled on consent
Staff memo
BACKGROUND AND DISCUSSION: LCHBS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. Since LCBHS has been utilizing the Cerner Behavioral Health system known as Anasazi for a number of years, LCBHS conducted an informal internal review of other systems and found it to be in the best interest of LCBHS to purchase and use the new upgraded system as the cost of other electronic health records were prohibitive and did not contain our mandated reporting requirements. The Cerner upgraded product meets all mandated State requirements as well as being more cost effective.
There are currently 33 counties within California that use Anasazi and 26 of these counties are scheduled to move to Millennium with five (5) other counties currently negotiating a contract to move to Millennium.
The Technology Governance Committee has reviewed this purchase and has indicated its support.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 2018-19 Allocation: $28,980
Fiscal Year 2019-20 Allocation: $86,940
Fiscal Year 2020-21 Allocation: $27,600
Fiscal Year 2021-26 Allocation: $55,200
FISCAL IMPACT (Narrative): As there is a multi-year Agreement, funds will be allocated per fiscal year as shown above. The funds allocated for Fiscal Years 2021-2026 will be $55,200 per fiscal year. There is no additional cost to the County, as LCBHS is state and federally funded.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Services Administrator
DATE: February 12, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the purchase and maintenance of the Cerner Integrated Behavioral Health System known as Millennium. By approving the Agreement now, it allows LCBHS to secure a time slot in the future to guarantee the integration of the two (2) Cerner Behavioral Health systems.
BACKGROUND AND DISCUSSION: LCHBS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. Since LCBHS has been utilizing the Cerner Behavioral Health system known as Anasazi for a number of years, LCBHS conducted an informal internal review of other systems and found it to be in the best interest of LCBHS to purchase and use the new upgraded system as the cost of other electronic health records were prohibitive and did not contain our mandated reporting requirements. The Cerner upgraded product meets all mandated State requirements as well as being more cost effective.
There are currently 33 counties within California that use Anasazi and 26 of these counties are scheduled to move to Millennium with five (5) other counties currently negotiating a contract to move to Millennium.
The Technology Governance Committee has reviewed this purchase and has indicated its support.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Fiscal Year 2018-19 Allocation: $28,980
Fiscal Year 2019-20 Allocation: $86,940
Fiscal Year 2020-21 Allocation: $27,600
Fiscal Year 2021-26 Allocation: $55,200
FISCAL IMPACT (Narrative): As there is a multi-year Agreement, funds will be allocated per fiscal year as shown above. The funds allocated for Fiscal Years 2021-2026 will be $55,200 per fiscal year. There is no additional cost to the County, as LCBHS is state and federally funded.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Adopt the Resolution Approving the Sales Order and Services Agreement between the County of Lake and Cerner Corporation for the Purchase and Maintenance of the Cerner Integrated Behavioral Health System Known as Millennium for the Term of January 1, 2019 through June 30, 2026 and Authorizing the Behavioral Health Services Administrator to Sign the Sales Order and Services Agreement.
This item was pulled by the Chair to be taken up at a later date.
5.8Authorize Long Distance Travel for Chief Building Official Mary Jane Montana and Plans Examiner Jack Smalley to attend the International Code Council (ICC) Educode Training in Las Vegas, Nevada, from March 11 through March 15, 2019.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
California Health and Safety code requires that all construction inspectors, plans examiners and building officials shall, within two years of the date of hire, obtain certification from a recognized association. Additionally, the County job description for Chief Building Official requires that the Chief Building Official shall obtain certification within 1 year from the date of hire (2/13/19). However, due to the inordinate amount of time spent on wildfire damage assessment this summer, the Chief Building Official has received authorization to postpone her certification deadline to March 31, 2019. Plans Examiner Jack Smalley must obtain his certification by September 18, 2020.
Further, all inspectors, plans examiners and building officials shall complete a minimum of 45 hours of continuing education for every three-year period. The Health and Safety Code Section 18949.31 goes on to state, "the local agency shall bear the costs of certification, certification renewal, and continuing education as mandated by this chapter".
Knowing these state requirements, the Building and Safety Budget Unit 2602 for FY 18/19 provides adequate funding for training and travel for all County building inspectors, the plans examiner and the Chief Building Official. Building and Safety is a self-funded budget funded by permit revenues, and provides all building code and zoning enforcement functions for the County.
Historically, when the budget allowed, several staff members were sent each year to week- long intensive training (either ICC or CALBO sponsored) while the remaining staffers attended more local or on-line training. Then, in the following year staff members that did not attend the week-long sessions in the prior year, were then sent to the longer training, thus, rotating staff attendance at the longer sessions. The Building and Safety Budget Unit 2602 FY 18-19 training budget was designed with this cycle in mind.
CDD management staff looked at different options to provide adequate and appropriate training and found that there were only two venues that would provide the intense week long training needed. These were CALBO EdWeek (offered in Ontario, San Ramon, and Anaheim) and EduCode in Las Vegas. The CALBO training is four days in length and does not occur until August, September and October 2019 (next fiscal year) and EduCode is five days occurring in March 2019. EduCode also provides on-site certification testing allowing Mary Jane Montana to complete the final two tests required for Building Official certification and for Jack Smalley to take the Plans Examiner certification training.
A cost comparison was done (Attachment B) and it is actually $111 less expensive per employee to attend five days of training in Las Vegas than four days of training in California. That is a cost of $269/day/person to attend training in Las Vegas vs. $364/day/person to attend training in California, a savings of $95/day. There are adequate funds in the 2602 Building Budget to cover this requested training.
FISCAL IMPACT ______None __x___Budgeted ____Non-budgeted
Amount Budgeted: $2690
Additional Requested: NA
Annual Cost (if planned for future): TBD at annual budget process
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
Authorize out of state travel for Chief Building Official Mary Jane Montana and Plans Examiner Jack Smalley to attend ICC EduCode training in Las Vegas, Nevada on March 11 through March 15, 2019.
Original memo text
..Title
..Body
MEMORANDUM
MEMOMEMO
TO: Board of Supervisors
FROM: Michalyn DelValle Community Development Director
Mary Jane Montana, Chief Building Official
SUBJECT: Authorize out of state travel for Chief Building Official Mary Jane Montana and Plans Examiner Jack Smalley to attend training (ICC EduCode) in Las Vegas, Nevada on March 11 through March 15, 2019
DATE: February 5, 2019
EXECUTIVE SUMMARY:
California Health and Safety code requires that all construction inspectors, plans examiners and building officials shall, within two years of the date of hire, obtain certification from a recognized association. Additionally, the County job description for Chief Building Official requires that the Chief Building Official shall obtain certification within 1 year from the date of hire (2/13/19). However, due to the inordinate amount of time spent on wildfire damage assessment this summer, the Chief Building Official has received authorization to postpone her certification deadline to March 31, 2019. Plans Examiner Jack Smalley must obtain his certification by September 18, 2020.
Further, all inspectors, plans examiners and building officials shall complete a minimum of 45 hours of continuing education for every three-year period. The Health and Safety Code Section 18949.31 goes on to state, "the local agency shall bear the costs of certification, certification renewal, and continuing education as mandated by this chapter".
Knowing these state requirements, the Building and Safety Budget Unit 2602 for FY 18/19 provides adequate funding for training and travel for all County building inspectors, the plans examiner and the Chief Building Official. Building and Safety is a self-funded budget funded by permit revenues, and provides all building code and zoning enforcement functions for the County.
Historically, when the budget allowed, several staff members were sent each year to week- long intensive training (either ICC or CALBO sponsored) while the remaining staffers attended more local or on-line training. Then, in the following year staff members that did not attend the week-long sessions in the prior year, were then sent to the longer training, thus, rotating staff attendance at the longer sessions. The Building and Safety Budget Unit 2602 FY 18-19 training budget was designed with this cycle in mind.
CDD management staff looked at different options to provide adequate and appropriate training and found that there were only two venues that would provide the intense week long training needed. These were CALBO EdWeek (offered in Ontario, San Ramon, and Anaheim) and EduCode in Las Vegas. The CALBO training is four days in length and does not occur until August, September and October 2019 (next fiscal year) and EduCode is five days occurring in March 2019. EduCode also provides on-site certification testing allowing Mary Jane Montana to complete the final two tests required for Building Official certification and for Jack Smalley to take the Plans Examiner certification training.
A cost comparison was done (Attachment B) and it is actually $111 less expensive per employee to attend five days of training in Las Vegas than four days of training in California. That is a cost of $269/day/person to attend training in Las Vegas vs. $364/day/person to attend training in California, a savings of $95/day. There are adequate funds in the 2602 Building Budget to cover this requested training.
FISCAL IMPACT ______None __x___Budgeted ____Non-budgeted
Estimated Cost: $2690
Amount Budgeted: $2690
Additional Requested: NA
Annual Cost (if planned for future): TBD at annual budget process
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
Authorize out of state travel for Chief Building Official Mary Jane Montana and Plans Examiner Jack Smalley to attend ICC EduCode training in Las Vegas, Nevada on March 11 through March 15, 2019.
5.9Approve Reimbursement to Extra-help Grading and Stormwater Inspector Ron Yoder, for Erosion, Sediment and Stormwater Inspection, and Stormwater Pollution Prevention (SWPPP) Certificate Reinstatement, Late and Renewal Fees, in the amount of $551; and authorize the Auditor-Controller to pay
Action Item
passed on consent
Staff memo
ATTACHMENTS:
A. California Health and Safety Code Div.13, Part 2.5, Chapter 7, Sections
18949.25 184931.31
B. Confirming Requisition Dated 8/21/18 and receipts
C. Certification
D. Grading and Storm Water Inspector II, Training & Experience Requirements
EXECUTIVE SUMMARY:
The Community Development Department is responsible for inspection and enforcement of both the Lake County Storm Water Management Ordinance and the Lake County Grading Ordinance and over the last several years, a backlog of inspections built up due to staff shortages. In June of 2018 the Department was able to hire retired Resource Planner, Ron Yoder, to fill the position as an extra-help employee. Ron had previously worked for the Department from 2003 to 2011 as a Code Enforcement Officer and Resource Planner and during that time, provided inspection and compliance monitoring for the Department's grading and stormwater enforcement responsibilities. During this time he became certified for both Erosion, Sediment and Stormwater Inspection and Stormwater Pollution Prevention (SWPPP). During his retirement, both certifications expired.
While his application for extra help was being processed, the Department asked Ron if he could re-instate his certifications and he did so at his own cost ($551). The cost breakdown for the certification renewals are as follows: Envirocert $436- CPESC (Certified Profession in Erosion & Sediment Control) $135 for Renewal, $$125 for Reinstatement, $35 for Late Fee, $6 for Service Fee, CESSWI (Certified Erosion, Sediment, Stormwater Inspector) $100 Renewal Fee and $35 Late Fee; California Office of Water Programs (CASQUA) QSD (Qualifed SWPPP Developer) Late Renewal $115. These were the certifications that Ron held when he retired from the County. At the time of renewal (August 2018), he was told that he would be reimbursed due to requirements under California State Law, Health and Safety Code 18949.31. Certification is a requirement for the Grading and Storm Water Inspector II position.
When the check request was sent to the Auditor-Controllers office the request for payment was declined because they were unable to locate any policy providing for reimbursement to temporary employees. Given the unique nature and requirement of this temporary position as well as the requirements of California Health and Safety Code 18949.31, it is requested that the Board of Supervisors authorize payment.
Ron's position is that of Grading and Stormwater Inspector and California State Health and Safety Code Sections 18949.25 - 18949.31 states in part, "that the local agency shall bear all costs of certification and education, renewal and continuing education as mandated by this chapter." Section 18949.25 further states, "For purposes of this chapter, "construction inspector" means any person who is hired or contracted by a local agency in a temporary or permanent capacity of inspecting construction..."
The Grading and Storm Water Inspector II position requires plan check of grading and SWPP plans as well as field inspection. This position is clearly part of the Building Division and covered under the 2602 (Building) budget and is subject to this state requirement.
FISCAL IMPACT: ______None __x___Budgeted ____Non-budgeted
Amount Budgeted: $551
Additional Requested: NA
Annual Cost (if planned for future): TBD at annual budget process
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION
Approve Reimbursement to Extra-help Grading and Stormwater Inspector Ron Yoder, for Erosion, Sediment and Stormwater Inspection, and Stormwater Pollution Prevention (SWPPP) Certificate Reinstatement, Late and Renewal Fees, in the amount of $551; and authorize the Auditor-Controller to pay.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle Community Development Director
Mary Jane Montana, Chief Building Official
SUBJECT: Approve Reimbursement to Extra-help Grading and Stormwater Inspector Ron Yoder, for Erosion, Sediment and Stormwater Inspection, and Stormwater Pollution Prevention (SWPPP) Certificate Reinstatement, Late and Renewal Fees, in the amount of $551; and authorize the Auditor-Controller to pay
DATE: February 5, 2019
ATTACHMENTS:
A. California Health and Safety Code Div.13, Part 2.5, Chapter 7, Sections
18949.25 184931.31
B. Confirming Requisition Dated 8/21/18 and receipts
C. Certification
D. Grading and Storm Water Inspector II, Training & Experience Requirements
EXECUTIVE SUMMARY:
The Community Development Department is responsible for inspection and enforcement of both the Lake County Storm Water Management Ordinance and the Lake County Grading Ordinance and over the last several years, a backlog of inspections built up due to staff shortages. In June of 2018 the Department was able to hire retired Resource Planner, Ron Yoder, to fill the position as an extra-help employee. Ron had previously worked for the Department from 2003 to 2011 as a Code Enforcement Officer and Resource Planner and during that time, provided inspection and compliance monitoring for the Department's grading and stormwater enforcement responsibilities. During this time he became certified for both Erosion, Sediment and Stormwater Inspection and Stormwater Pollution Prevention (SWPPP). During his retirement, both certifications expired.
While his application for extra help was being processed, the Department asked Ron if he could re-instate his certifications and he did so at his own cost ($551). The cost breakdown for the certification renewals are as follows: Envirocert $436- CPESC (Certified Profession in Erosion & Sediment Control) $135 for Renewal, $$125 for Reinstatement, $35 for Late Fee, $6 for Service Fee, CESSWI (Certified Erosion, Sediment, Stormwater Inspector) $100 Renewal Fee and $35 Late Fee; California Office of Water Programs (CASQUA) QSD (Qualifed SWPPP Developer) Late Renewal $115. These were the certifications that Ron held when he retired from the County. At the time of renewal (August 2018), he was told that he would be reimbursed due to requirements under California State Law, Health and Safety Code 18949.31. Certification is a requirement for the Grading and Storm Water Inspector II position.
When the check request was sent to the Auditor-Controllers office the request for payment was declined because they were unable to locate any policy providing for reimbursement to temporary employees. Given the unique nature and requirement of this temporary position as well as the requirements of California Health and Safety Code 18949.31, it is requested that the Board of Supervisors authorize payment.
Ron's position is that of Grading and Stormwater Inspector and California State Health and Safety Code Sections 18949.25 - 18949.31 states in part, "that the local agency shall bear all costs of certification and education, renewal and continuing education as mandated by this chapter." Section 18949.25 further states, "For purposes of this chapter, "construction inspector" means any person who is hired or contracted by a local agency in a temporary or permanent capacity of inspecting construction..."
The Grading and Storm Water Inspector II position requires plan check of grading and SWPP plans as well as field inspection. This position is clearly part of the Building Division and covered under the 2602 (Building) budget and is subject to this state requirement.
FISCAL IMPACT: ______None __x___Budgeted ____Non-budgeted
Estimated Cost: $ 551
Amount Budgeted: $551
Additional Requested: NA
Annual Cost (if planned for future): TBD at annual budget process
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION
Approve Reimbursement to Extra-help Grading and Stormwater Inspector Ron Yoder, for Erosion, Sediment and Stormwater Inspection, and Stormwater Pollution Prevention (SWPPP) Certificate Reinstatement, Late and Renewal Fees, in the amount of $551; and authorize the Auditor-Controller to pay.
5.10(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. There are four (4) originals of the Program Agreement that need to be returned to the State for signature. Please prepare a minute order.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant amount totals $$44,188 and requires a County match of 25% or $11,047. The County match is funded through the green sticker fee program and will be transferred from budget 1781. A budget adjustment will be made during the mid year budget review. There is no cost to the County General Fund.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Office recommends (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 23, 2019
SUBJECT: (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
EXECUTIVE SUMMARY: The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. There are four (4) originals of the Program Agreement that need to be returned to the State for signature. Please prepare a minute order.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant amount totals $$44,188 and requires a County match of 25% or $11,047. The County match is funded through the green sticker fee program and will be transferred from budget 1781. A budget adjustment will be made during the mid year budget review. There is no cost to the County General Fund.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Office recommends (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
On motion of Supervisor Crandell, and by vote of the Board, approved Consent Agenda items 5.1 through 5.10, with the exception of 5.7 which will be taken up at a later date. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:10 A.M. - (a) Consideration of Amended Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris; and (b) Update on the Mendocino Complex - River and Ranch Fires Recovery
Presentation
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
The Resolution has been amended to reflect signature of our current Interim Health Officer Dr. Erin Gustafson.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Should you have any questions, or require additional information, please contact myself or Dr. Erin Gustafson Interim Health Officer at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: February 5, 2019
SUBJECT: (a) Consideration of Amended Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris; and (b) Update on the Mendocino Complex - River and Ranch Fires Recovery
EXECUTIVE SUMMARY: Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
The Resolution has been amended to reflect signature of our current Interim Health Officer Dr. Erin Gustafson.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Should you have any questions, or require additional information, please contact myself or Dr. Erin Gustafson Interim Health Officer at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
(a) On motion of Supervisor Simon, and by vote of the Board, approved the Amended Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community Through the Unsafe Removal, Transportation, and Disposal of Fire Debris. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: (a) Interim Health Officer Erin Gustafson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
(b) Ms. Gustafson presented on behalf of Environmental Health Director Jasjit Kang, reported that 137 sites that debris removal has been completed, 135 sites are rebuild ready, 177 sites in total registered for debris removal including 1 abatement, 14 registered for private clean up of which 9 of those are ready for rebuild.
At the Board's request, County Administrative Officer Carol Huchingson invited Public Works Director Scott DeLeon to provide a road closure brief with regard to the burn areas and the current storm.
Mr. DeLeon referred to a map from the National Forest Service, showing gate closures indicating that all gates are closed as well as the National Forest itself. However, this is misleading to the public as the gates are currently still open, off of County maintained roads. Mr. DeLeon indicated there was no knowledgeable time frame which the gates will actually be closed, as keys are currently being issued to those property owners beyond the gates.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input
portion of this item was closed.
6.39:11 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: February 5, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires); and (b) Update on the Mendocino Complex - River and Ranch Fires Recovery
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires). The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:12 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: February 5, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Continuation of a Proclamation of a Local Emergency due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:13 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Crandell (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: February 5, 2019
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Crandell, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:14 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: February 5, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
6.79:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.89:20 A.M. - Discussion and Consideration of Valley Fire Temporary Dwellings
Action Item
recommended for approval
Staff memo
EXECUTIVE SUMMARY:
Pursuant to Governors Executive Order B-25-15 staff issued permits for Temporary Dwellings for a period of three years for Valley Fire Victims. The Valley Fire Temporary Dwelling permits expired October 1, 2018. Recently, staff conducted an audit of those records and approximately 19 of those temporary dwellings are still being occupied. Those occupants have not applied for a building permit to rebuild a home.
Staff is seeking direction from the Board of Supervisors concerning notification of the expiration of the Temporary Dwelling Permits and initiation of Code Enforcement action, if applicable.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning notification of expiration of the temporary dwelling permits and initiation of Code Enforcement Action, if applicable.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: February 5, 2019
SUBJECT: Discussion and Consideration of Valley Fire Temporary Dwellings
EXECUTIVE SUMMARY:
Pursuant to Governors Executive Order B-25-15 staff issued permits for Temporary Dwellings for a period of three years for Valley Fire Victims. The Valley Fire Temporary Dwelling permits expired October 1, 2018. Recently, staff conducted an audit of those records and approximately 19 of those temporary dwellings are still being occupied. Those occupants have not applied for a building permit to rebuild a home.
Staff is seeking direction from the Board of Supervisors concerning notification of the expiration of the Temporary Dwelling Permits and initiation of Code Enforcement action, if applicable.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning notification of expiration of the temporary dwelling permits and initiation of Code Enforcement Action, if applicable.
There was Board consensus for staff to draft a notification of expiration of the temporary dwelling permits, one which speaks to the initiation of Code Enforcement Action, if applicable.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. Code Enforcement Officer Mary Jane Montana was also present. Ms. DelValle reported there were 152 Valley Fire temporary dwelling permits issued, 19 of which are still being used today. Governors Executive Order B-25-15 has expired and the County Zoning Ordinance is in effect. There is a need to notify the occupants of said dwellings. These do not include those living in RV's on their property (20-25, estimated) as that is not an option until they have building permits.
Special Districts Administrator Jan Coppinger also spoke with regard to the Anderson Springs sewer project and the use of CDBG funds.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of the following appointments:
Animal Care and Control
Fish and Wildlife Advisory Board
Appointment
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Animal Care and Control: 5 vacancies- District 2, 3, and 5 Reps, 2 - Member-at-Large
Application received: Martin Snyder - new applicant, District 2
Fish and Wildlife Advisory Board: 1 vacancy- District 2 Rep
Application received: Paulino Yanez - new applicant, District 2
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the various advisory boards and committees.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: February 5, 2019
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
Animal Care and Control: 5 vacancies- District 2, 3, and 5 Reps, 2 - Member-at-Large
Application received: Martin Snyder - new applicant, District 2
Fish and Wildlife Advisory Board: 1 vacancy- District 2 Rep
Application received: Paulino Yanez - new applicant, District 2
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the various advisory boards and committees.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Martin Snyder (District 2) to the Animal Care and Control Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
On motion of Supervisor Sabatier, and by vote of the Board, appointed Paulino Yanez (District 2) to the Fish and Wildlife Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5- Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(Continued from January 29, 2019) - Consideration of the future of Local Emergency Medical Services Agency (LEMSA) for Lake County and status of North Coast Emergency Medical Services (NCEMS)
Action Item
continued
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Erin Gustafson, M.D., Interim Health Officer
DATE: February 5, 2019
SUBJECT: (Continued from January 29, 2019) - Consideration of the future of Local Emergency Medical Services Agency (LEMSA) for Lake County and status of North Coast Emergency Medical Services (NCEMS)
EXECUTIVE SUMMARY: The Health Services Department has been working in collaboration with the Lake County Fire Chiefs, Sutter Lakeside Hospital and Adventist Health Clear Lake Hospital over the past eight months to address system efficiencies needed within the Local Emergency Medical Services System, including services provided by the Lake County designated EMS Agency, North Coast Emergency Medical Services (NCEMS). Monthly meetings for this purpose were scheduled in coordination with the Emergency Medical Care Committee meetings. Additional meetings as needed were scheduled at convenient times for the stakeholders.
The County of Lake, as local government, has prescribed functions and responsibilities concerning The Emergency Services Act. California Health and Safety Code, Division 2.5, Section 1797 et seq., which requires counties that elect to develop an Emergency Medical Services program (EMS) to designate a local EMS agency.
On December 22, 1992 the County of Lake entered into an agreement with NCEMS to perform the local EMS Agency functions in the administration of the County's EMS Program. The agreement has been amended over the years including authorizing NCEMS as the Local Emergency Medical Services Agency (LEMSA) on October 16, 2012.
While the county has had a long history with NCEMS, for several years the local EMS stakeholders have expressed concerns with NCEMS's inability to meet their needs. During the last eight months meetings have taken place to afford NCEMS the opportunity to address the stakeholders concerns. Without a resulting plan or action on the part of NCEMS to correct the concerns identified, we do not feel that NCEMS can meet the goals and objectives of the agencies, and believe that they are unable to keep up with ever changing challenges and trends currently driving the pre-hospital EMS systems. Given the medical challenges operating in a rural area where resources are thin and disasters have become the new norm, our county needs an EMS agency that is proactive and engaged to address the unique aspects of Lake County's emergency response system, thus improving the outcomes of our critically ill and injured patients. In addition we need a LEMSA that supports our county not just for emergency planning, but during actual disasters working in collaboration with the Health Officer and the Health Services Director to full fill the Medical and Health Operational Area Coordinator (MHOAC) functions designated by the State of California to be the responsibility of the LEMSA.
The Health Services Department on behalf of the EMS Providers and Hospitals request your Board's support and direction to staff to pursue a change in our EMS Agency/LEMSA.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Board direction to staff was to form a sub-committee to explore options for LEMSA and return to the Board with recommendations.
Clerk’s notes: County Administrative Officer Carol Huchingson and Interim County Health Officer Erin Gustafson presented the item to the Board on behalf of Health Services Director Denise Pomeroy. It was reported that staff had reached out to the state to inquire whether or not there were State Evaluators whom could assist with recommendations. It was concluded there are not and should the County wish to pursue such evaluation, a consultant could be hired, at cost.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluations
Title: Agricultural Commissioner
Closed Session Item