Board Of Supervisors — Tuesday, February 26, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Amending Resolution No. 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
Resolution
passed on consent
Motion carried · 2 motions
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
ON December 4, 2018, your Board adopted Resolution No. 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
The date of opening sealed proposals and receiving oral bids needs to be amended from March 5, 2019 to March 26, 2019 to allow sufficient time for public notices. This has been addressed in the attached Resolution. Below is the background from the December memo, relative to the Resolution.
In 1999, Lake County acquired the property located at 8695 Soda Bay Rd, Kelseyville. The lot has remained undeveloped and there is no plan or available funding to consider developing the property. The property is exempt from the California Environmental Quality Act pursuant to Section (a), (b) (3).
Since there is no potential for this parcel to serve any County or other public purpose, staff is recommending that it be sold. Based on a formal appraisal performed on October 5, 2018, and the estimated broker cost, the property is valued at $88,500.
Your Board's approval of the attached resolution will initiate the bidding and sales process and establish March 26, 2019 as the date for the public opening of bids by your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Amending Resolution No. 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Office
DATE: February 26, 2019
SUBJECT: Adopt Resolution Amending Resolution 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
EXECUTIVE SUMMARY:
ON December 4, 2018, your Board adopted Resolution No. 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
The date of opening sealed proposals and receiving oral bids needs to be amended from March 5, 2019 to March 26, 2019 to allow sufficient time for public notices. This has been addressed in the attached Resolution. Below is the background from the December memo, relative to the Resolution.
In 1999, Lake County acquired the property located at 8695 Soda Bay Rd, Kelseyville. The lot has remained undeveloped and there is no plan or available funding to consider developing the property. The property is exempt from the California Environmental Quality Act pursuant to Section (a), (b) (3).
Since there is no potential for this parcel to serve any County or other public purpose, staff is recommending that it be sold. Based on a formal appraisal performed on October 5, 2018, and the estimated broker cost, the property is valued at $88,500.
Your Board's approval of the attached resolution will initiate the bidding and sales process and establish March 26, 2019 as the date for the public opening of bids by your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Amending Resolution No. 2018-165 Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 8695 Soda Bay Road, Kelseyville, California (APN 009-002-430), Pursuant to Government Code Section 25520 Et Seq.
5.2(Sitting as the Lake County Air Quality Management District Board of Directors) Approve waiver of the 900 hour limitation for Extra Help Air Quality Specialist Robert Boss.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Air Quality Management District (AQMD) relies on extra help employees for special projects and general assistance to our full time staff. We are currently working to catch up on mandated programs, while recovering from the multiple years of disasters and workloads associated with each, and a 60% staff changeover in the past year. Staff resource demand is increasing with multiple new programs in process, such as the wood stove replacement program, State mandates related to AB 617, AB 197, Woodstove changeouts, and others, increased Carl Moyer Grant program demand, increased air monitoring requirements, and cannabis regulations. We need assistance to ensure we can provide the appropriate level of service for the citizens of Lake County and meet our mandated obligations to the Air Resources Board and EPA. We consider extra help staff an important and needed resource, and due to our current situation and time involved in training new staff, we need to utilize extra help employee Robert Boss beyond the 900 hour limit, up to 1250 hours. Robert Boss is already CalPERS eligible, so the District is already paying the District's portion of his CalPERS contribution for the duration of his employment with the District. The District is self-funded and has sufficient funds to cover the additional costs. We anticipate hiring more full time staff in the next FY to cover the needs of the District, but this is necessary to get us to a point where we can hire and train new full time staff.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $5,710
Amount Budgeted: $10,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Extra help staffing is already budgeted, and as several of our existing extra help staff have been unavailable due to their regular jobs, adequate funds are available in extra help to cover this cost.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve waiver of the 900 hour limitation for Extra Help Air Quality Specialist Rober Boss up to a maximum of 1,250 hours for FY 18/19.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Air Quality Management District, Board of Directors
FROM: Douglas Gearhart, Air Pollution Control Officer
DATE: February 7, 2019
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors) Approve waiver of the 900 hour limitation for Air Quality Specialist Robert Boss.
EXECUTIVE SUMMARY: The Lake County Air Quality Management District (AQMD) relies on extra help employees for special projects and general assistance to our full time staff. We are currently working to catch up on mandated programs, while recovering from the multiple years of disasters and workloads associated with each, and a 60% staff changeover in the past year. Staff resource demand is increasing with multiple new programs in process, such as the wood stove replacement program, State mandates related to AB 617, AB 197, Woodstove changeouts, and others, increased Carl Moyer Grant program demand, increased air monitoring requirements, and cannabis regulations. We need assistance to ensure we can provide the appropriate level of service for the citizens of Lake County and meet our mandated obligations to the Air Resources Board and EPA. We consider extra help staff an important and needed resource, and due to our current situation and time involved in training new staff, we need to utilize extra help employee Robert Boss beyond the 900 hour limit, up to 1250 hours. Robert Boss is already CalPERS eligible, so the District is already paying the District's portion of his CalPERS contribution for the duration of his employment with the District. The District is self-funded and has sufficient funds to cover the additional costs. We anticipate hiring more full time staff in the next FY to cover the needs of the District, but this is necessary to get us to a point where we can hire and train new full time staff.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $5,710
Amount Budgeted: $10,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Extra help staffing is already budgeted, and as several of our existing extra help staff have been unavailable due to their regular jobs, adequate funds are available in extra help to cover this cost.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve waiver of the 900 hour limitation for Extra Help Air Quality Specialist Rober Boss up to a maximum of 1,250 hours for FY 18/19.
5.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and BHC Heritage Oaks Hospital for the Fiscal Year 2018-19 for a contract maximum of $25,454 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and BHC Heritage Oaks Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2018-19.
Lake County Behavioral Health Services (LCBHS) is mandated to pay acute inpatient psychiatric hospital services for Lake County clients. BHC Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required.
As LCBHS has placed Lake County clients at this facility in the past and has developed a working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 25,454
Amount Budgeted: $300,000
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2018-19 is $300,000 of which LCBHS is requesting the approval of the Agreement with BHC Heritage Oaks Hospital for Fiscal Year 2018-19 for a contract maximum of $25,454.
This contract is funded by Realignment funds for Acute Hospitalizations and funded by Medi-Cal funds for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and BHC Heritage Oaks Hospital for the Fiscal Year 2018-19 for a contract maximum of $25,454 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Services Administrator
DATE: February 26, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and BHC Heritage Oaks Hospital for the Fiscal Year 2018-19 for a contract maximum of $25,454 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and BHC Heritage Oaks Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2018-19.
Lake County Behavioral Health Services (LCBHS) is mandated to pay acute inpatient psychiatric hospital services for Lake County clients. BHC Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required.
As LCBHS has placed Lake County clients at this facility in the past and has developed a working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 25,454
Amount Budgeted: $300,000
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2018-19 is $300,000 of which LCBHS is requesting the approval of the Agreement with BHC Heritage Oaks Hospital for Fiscal Year 2018-19 for a contract maximum of $25,454.
This contract is funded by Realignment funds for Acute Hospitalizations and funded by Medi-Cal funds for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and BHC Heritage Oaks Hospital for the Fiscal Year 2018-19 for a contract maximum of $25,454 and authorize the Board Chair to sign the Agreement.
5.4Approve First Amendment to the Service Agreement Between County of Lake and Redwood Toxicology Lab, INC in the Amount of $25,000 From July 1, 2017 to June 30, 2020 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Redwood Toxicology Lab, INC. is currently contracted by Social Services to provide drug and alcohol
testing for clients of Child Welfare Services. Testing is court ordered and used to ensure child safety
and participant compliance with required programs. This amendment is needed to pay outstanding
invoices for the months of May and June of Fiscal Year 2017-2018. Due to the unpredictable nature
of the contract, the amount of testing was higher than anticipated and contract went over budget.
However, it is essential to pay off this balance. This amendment would increase the original budget
by $5,000, from $20,000 to $25,000 per Fiscal Year.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $25,000
Amount Budgeted: $25,000
Additional Requested: $0
Annual Cost (if planned for future years): $25,000
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to the Service Agreement Between County of Lake and Redwood
Toxicology Lab, INC. in the Amount of $25,000, from July 1, 2017 to June 30, 2020 and
authorize the Chair to sign.
Thank you for your consideration.
Attachment: First Amendment Contract
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: February 26, 2019
SUBJECT: Approve First Amendment to the Service Agreement between County of Lake and Redwood Toxicology Lab, INC. in the amount of $25,000, from July 1, 2017 to June 30, 2020, and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
Redwood Toxicology Lab, INC. is currently contracted by Social Services to provide drug and alcohol
testing for clients of Child Welfare Services. Testing is court ordered and used to ensure child safety
and participant compliance with required programs. This amendment is needed to pay outstanding
invoices for the months of May and June of Fiscal Year 2017-2018. Due to the unpredictable nature
of the contract, the amount of testing was higher than anticipated and contract went over budget.
However, it is essential to pay off this balance. This amendment would increase the original budget
by $5,000, from $20,000 to $25,000 per Fiscal Year.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $25,000
Amount Budgeted: $25,000
Additional Requested: $0
Annual Cost (if planned for future years): $25,000
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to the Service Agreement Between County of Lake and Redwood
Toxicology Lab, INC. in the Amount of $25,000, from July 1, 2017 to June 30, 2020 and
authorize the Chair to sign.
Thank you for your consideration.
Attachment: First Amendment Contract
5.5Approve the Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project, Bid No. 19-03, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project are complete and a copy has been filed with the Clerk of the Board.
The estimate of probable construction costs is approximately $1,131,000. The project is included in the FY 18-19 Sheriff's Department Budget Unit 1785 from monies originally allocated from AB 443 funding for rural and small counties.
Staff recommends that the Board of Supervisors approve the plans and specifications and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $1,159,743
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Sheriff's Department budget unit 1785, Public Safety Facilities.
RECOMMENDED ACTION: Approve the Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project, Bid No. 19-03, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: February 26, 2019
SUBJECT: Approve the Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project, Bid No. 19-03, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids
EXECUTIVE SUMMARY:
The Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project are complete and a copy has been filed with the Clerk of the Board.
The estimate of probable construction costs is approximately $1,131,000. The project is included in the FY 18-19 Sheriff's Department Budget Unit 1785 from monies originally allocated from AB 443 funding for rural and small counties.
Staff recommends that the Board of Supervisors approve the plans and specifications and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $1,131,000
Amount Budgeted: $1,159,743
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Sheriff's Department budget unit 1785, Public Safety Facilities.
RECOMMENDED ACTION: Approve the Plans and Specifications for the Hill Road Correctional Facility Security Electronics Upgrade Project, Bid No. 19-03, and authorize the Public Services Director / Assistant Purchasing Agent to advertise for bids.
5.6Adopt a Resolution authorizing the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On August 13, 2018, Starview Water CSA #18 was dissolved per LAFCO file # 2017-0001. Per the terms of this document and the amendment recorded on January 16, 2019, control of all monies or funds including cash on hand and monies due but uncollected and all property, real and personal of the dissolved district are to be vested with Cobb Area County Water District as provided for in Government Code section 57457 (d). We respectfully request that your board grant authorization to the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: February 13, 2019
SUBJECT: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
EXECUTIVE SUMMARY: On August 13, 2018, Starview Water CSA #18 was dissolved per LAFCO file # 2017-0001. Per the terms of this document and the amendment recorded on January 16, 2019, control of all monies or funds including cash on hand and monies due but uncollected and all property, real and personal of the dissolved district are to be vested with Cobb Area County Water District as provided for in Government Code section 57457 (d). We respectfully request that your board grant authorization to the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: Undetermined
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Starview Water CSA #18 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
5.7Adopt a Resolution authorizing the Special Districts Administrator to initiate all transfers of Bonanza Springs Water CSA #7 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Bonanza Springs Water CSA #7 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: February 13, 2019
SUBJECT: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Bonanza Springs Water CSA #7 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
EXECUTIVE SUMMARY: On August 13, 2018, Bonanza Springs Water CSA #7 was dissolved per LAFCO file # 2017-0001. Per the terms of this document and the amendment recorded on January 16, 2019, control of all monies or funds including cash on hand and monies due but uncollected and all property, real and personal of the dissolved district are to be vested with Cobb Area County Water District as provided for in Government Code section 57457 (d). We respectfully request that your board grant authorization to the Special Districts Administrator to initiate all transfers of Bonanza Springs Water CSA #7 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: Undetermined
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of Bonanza Springs Water CSA #7 assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
5.8Adopt a Resolution authorizing the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On August 13, 2018, CSA #22 Mt Hannah Water was dissolved per LAFCO file # 2017-0001. Per the terms of this document and the amendment recorded on January 16, 2019, control of all monies or funds including cash on hand and monies due but uncollected and all property, real and personal of the dissolved district are to be vested with Cobb Area County Water District as provided for in Government Code section 57457 (d). We respectfully request that your board grant authorization to the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: February 13, 2019
SUBJECT: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
EXECUTIVE SUMMARY: On August 13, 2018, CSA #22 Mt Hannah Water was dissolved per LAFCO file # 2017-0001. Per the terms of this document and the amendment recorded on January 16, 2019, control of all monies or funds including cash on hand and monies due but uncollected and all property, real and personal of the dissolved district are to be vested with Cobb Area County Water District as provided for in Government Code section 57457 (d). We respectfully request that your board grant authorization to the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: Undetermined
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt a resolution authorizing the Special Districts Administrator to initiate all transfers of CSA #22 Mt Hannah Water assets, liabilities and fund equity in a manner prescribed by the County Auditor-Controller and as authorized and approved by the County Administrative Officer and that all conveyance of property, real and personal of the dissolved district, as illustrated in Attachment A, to Cobb Area County Water District shall be properly executed by the Special Districts Administrator.
5.9Award Bid for the Relocation of Sewer Facilities in Middletown project, in the amount of $341,449.00 to Terracon Constructors, Inc. of Healdsburg, CA and Authorize the Chair to execute the Notice of Award and Agreement.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Relocation of Sewer Facilities in Middletown project is necessary to eliminate utility conflicts with a Caltrans Safety project on Highway 175 west of Middletown. Bids were publically opened on January 10, 2019. Five bids were received and the apparent lowest, responsible bidder is TerraCon Constructors, Inc. of Healdsburg, CA. Attached for review is the bid tabulation of bids received.
The project will be funded utilizing capital reserves which are sufficient to cover the project cost.
Staff recommends that the Board award the Contract for the Relocation of Sewer Facilities in Middletown project to TerraCon Constructors, Inc. in the amount of $341,449.00 and authorize the Chair to execute the Agreement and the attached Notice of Award.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $341,449.00
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This was an unbudgeted project since the need for it arose after the budget cycle for the current FY. Sufficient funds are available for the completion of this project.
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Award Bid for the Relocation of Sewer Facilities in Middletown project, in the amount of $341,449.00 to Terracon Constructors, Inc. of Healdsburg, CA and Authorize the Chair to execute the Notice of Award and Agreement
Original memo text
..Title
..Body
MEMORANDUM
TO: LACOSAN Board of Directors
FROM: Jan Coppinger, Administrator
Scott Harter, Deputy Administrator
DATE: February 26, 2019
SUBJECT: Award Bid for the Relocation of Sewer Facilities in Middletown project, in the amount of $341,449.00 to Terracon Constructors, Inc. of Healdsburg, CA and Authorize the Chair to execute the Notice of Award and Agreement.
EXECUTIVE SUMMARY:
The Relocation of Sewer Facilities in Middletown project is necessary to eliminate utility conflicts with a Caltrans Safety project on Highway 175 west of Middletown. Bids were publically opened on January 10, 2019. Five bids were received and the apparent lowest, responsible bidder is TerraCon Constructors, Inc. of Healdsburg, CA. Attached for review is the bid tabulation of bids received.
The project will be funded utilizing capital reserves which are sufficient to cover the project cost.
Staff recommends that the Board award the Contract for the Relocation of Sewer Facilities in Middletown project to TerraCon Constructors, Inc. in the amount of $341,449.00 and authorize the Chair to execute the Agreement and the attached Notice of Award.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $341,449.00
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This was an unbudgeted project since the need for it arose after the budget cycle for the current FY. Sufficient funds are available for the completion of this project.
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Award Bid for the Relocation of Sewer Facilities in Middletown project, in the amount of $341,449.00 to Terracon Constructors, Inc. of Healdsburg, CA and Authorize the Chair to execute the Notice of Award and Agreement
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda items 5.1 through 5.9. The motion carried by the following vote:
Clerk’s notes: Chair Scott stated there was an issue with Consent Agenda item 5.9 and a motion to reopen the item was needed. County Administrative Officer Carol Huchingson presented the item to the Board and explained that the Notice of Award is to be signed but the agreement will come back next month with a resolution appropriating funds.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Water Resources Director David Cowan provided an update on recent flooding events. Public members Gene Paleno and Milos Luebner spoke.
6.210:00 A.M. - Consideration of Approval of Resolution of the Board of Directors of the Lakeport Fire Protection District Calling for a Mail Ballot Election for Voter Approval of a Parcel Tax
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Lakeport Fire Protection's District (LFPD) Board of Directors adopted Ordinance No. 1819-01 on Feb. 5, 2019. This Ordinance, upon 2/3rds vote of our District's registered voters, will repeal the existing Lakeport County Fire Protection District Ordinance No. 9697-1 and City of Lakeport Ordinance No. 784(96) (11/22/99 Local Agency Formation Commission (LAFCO) of Lake Co. completed the annexation of the City of Lakeport Fire Department by the District, and all rights and obligations under Ordinance No. 784 (96) transferred to the District) and impose a special tax increase for fire protection and prevention, rescue, emergency medical services and transportation, and other services relating to the protection of lives and property.
As a result of adopting Ordinance 1819-01, the Board of Directors adopted Resolution 1819-13 on Feb. 5, 2019, requesting the Lake County Registrar of Voters to hold a mail ballot election on May 7, 2019. Both the Ordinance and the Resolution were passed at a duly noticed, Special Meeting of the Board of Directors.
Therefore, the Lakeport Fire Protection District requests the County of Lake Board of Supervisors to approve our request for the Lake County Registrar of Voters to hold a mail ballot election on May 7, 2019.
..Recommended Action
RECOMMENDED ACTION:
Approve of Resolution of the Board of Directors of the Lakeport Fire Protection District Calling for a Mail Ballot Election for Voter Approval of a Parcel Tax
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Interim Fire Chief Bergem
Chairman John Whitehead
DATE: February 26, 2019
SUBJECT: 10:00 A.M. - Consideration of Approval of Resolution of the Board of Directors of the Lakeport Fire Protection District Calling for a Mail Ballot Election for Voter Approval of a Parcel Tax
EXECUTIVE SUMMARY:
Lakeport Fire Protection's District (LFPD) Board of Directors adopted Ordinance No. 1819-01 on Feb. 5, 2019. This Ordinance, upon 2/3rds vote of our District's registered voters, will repeal the existing Lakeport County Fire Protection District Ordinance No. 9697-1 and City of Lakeport Ordinance No. 784(96) (11/22/99 Local Agency Formation Commission (LAFCO) of Lake Co. completed the annexation of the City of Lakeport Fire Department by the District, and all rights and obligations under Ordinance No. 784 (96) transferred to the District) and impose a special tax increase for fire protection and prevention, rescue, emergency medical services and transportation, and other services relating to the protection of lives and property.
As a result of adopting Ordinance 1819-01, the Board of Directors adopted Resolution 1819-13 on Feb. 5, 2019, requesting the Lake County Registrar of Voters to hold a mail ballot election on May 7, 2019. Both the Ordinance and the Resolution were passed at a duly noticed, Special Meeting of the Board of Directors.
Therefore, the Lakeport Fire Protection District requests the County of Lake Board of Supervisors to approve our request for the Lake County Registrar of Voters to hold a mail ballot election on May 7, 2019.
..Recommended Action
RECOMMENDED ACTION:
Approve of Resolution of the Board of Directors of the Lakeport Fire Protection District Calling for a Mail Ballot Election for Voter Approval of a Parcel Tax
On motion of Supervisor Simon, and by vote of the Board, approved the resolution of the Board of Directors of the Lakeport Fire Protection District calling for a Mail Ballot Election for voter approval of a parcel tax. The motion carried by the following vote:
Clerk’s notes: Lakeport Fire District Board of Directors member William Gabe presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.310:15 A.M. - Discussion and Consideration of the efficacy of the Cannabis Cultivation Ordinance with possible direction to staff
Action Item
continued
Staff memo
EXECUTIVE SUMMARY:
Ordinance 3073, revised the Lake County Zoning Ordinance and established a permitting process for Commercial Cannabis Cultivation, Adult Use Cultivation, Qualifying Patient Cultivation and Primary Caregiver Cultivation. The Ordinance specified that "After a period of approximately 12 months from the time this Ordinance becomes effective, the Board of Supervisors shall set a public hearing during a regularly scheduled meeting of that Board to review the impacts, if any, of this Ordinance and consider any recommended modifications thereto". The Ordinance became effective, April 19, 2018.
Staff would like to discuss the following items:
� Microbusiness
� Retail
� Design professional
� Conditional Certificate of Recognition
� Regional Water Quality Control Board Enrollment date
� Early Activation of Use
� Authority to Construct
� Property Management Plan
� License Type limitations per applicant and per parcel
� Exclusion Areas
� General Reformatting and clarification
Staff is seeking possible direction from the Board of Supervisors concerning possible amendments to the Lake County Zoning Ordinance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning possible amendments to the Lake County Zoning Ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: February 26, 2019
SUBJECT: 10:15 A.M. - Discussion and Consideration of the efficacy of the Cannabis Cultivation Ordinance with possible direction to staff
EXECUTIVE SUMMARY:
Ordinance 3073, revised the Lake County Zoning Ordinance and established a permitting process for Commercial Cannabis Cultivation, Adult Use Cultivation, Qualifying Patient Cultivation and Primary Caregiver Cultivation. The Ordinance specified that "After a period of approximately 12 months from the time this Ordinance becomes effective, the Board of Supervisors shall set a public hearing during a regularly scheduled meeting of that Board to review the impacts, if any, of this Ordinance and consider any recommended modifications thereto". The Ordinance became effective, April 19, 2018.
Staff would like to discuss the following items:
� Microbusiness
� Retail
� Design professional
� Conditional Certificate of Recognition
� Regional Water Quality Control Board Enrollment date
� Early Activation of Use
� Authority to Construct
� Property Management Plan
� License Type limitations per applicant and per parcel
� Exclusion Areas
� General Reformatting and clarification
Staff is seeking possible direction from the Board of Supervisors concerning possible amendments to the Lake County Zoning Ordinance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning possible amendments to the Lake County Zoning Ordinance.
Direction to staff to bring back revisions to the Ordinanace on April 2, 2019 and again on April 23, 2019.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. Principal Planner Byron Turner was also present and spoke. Ms. DelValle spoke to the pre-application processing, noting that the approval rate is approximately 3 applications per week. Air Quality Director Doug Gearhart was present and addressed the fees and process of how cannibis odor is measured. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present would like to speak and the following people spoke: Travis Leto, Carrie Ham, Sheriff Brian Martin, Erin McCarrick, Natasha Zobuglaski, George Ruvoles Jenny, Wayne Souza, Sandra, Jackie Scott, Troy Voris, Jerry/Jarod Hendricks, Richard Knoll, Lance Williams, Chris Jennings, Omar Mulfano, Taylor Tolsen, Julia Currerra, Bob Skala, Bobby Dutcher, Robert Adelman, Mike Mitzel, Milos Luebner, Jennifer Smith, John Ham, Pat Paralee, Dennis Heinmicks and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.3Consideration of Change in Composition of Board appointed committee to negotiate with the City of Lakeport regarding the South Main area
Action Item
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
In 2017, our Board designated Supervisor Rob Brown, myself and CAO Carol Huchingson to negotiate with the City of Lakeport regarding the South Main area. The last time the committee met with the City was in 2017 and since then, the committee has begun exploring County options for retaining South Main with the possibility of adding the needed infrastructure for water and sewer in the area.
Recently, Supervisor Brown has expressed his intent to focus on the priorities of his district and with this in mind, I am recommending our Board consider appointing Supervisor Moke Simon to replace Supervisor Brown on this committee. Given the expanded focus of the committee, to explore options for County water/sewer in the area, I am further recommending Special Districts Administrator Jan Coppinger and Public Works Director Scott DeLeon be added to the committee.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Supervisor Moke Simon, Special Districts Administrator Jan Coppinger
and Public Works Director Scott DeLeon to the Board-appointed committee to
negotiate with the City of Lakeport regarding the South Main area and to explore
County options for retaining the area with the possibility of adding the needed infrastructure for water and sewer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, District 4 Supervisor, Chair
DATE: February 26, 2019
SUBJECT: Consideration of Change of Composition of Board appointed committee to negotiate with the City of Lakeport regarding the South Main area
EXECUTIVE SUMMARY:
In 2017, our Board designated Supervisor Rob Brown, myself and CAO Carol Huchingson to negotiate with the City of Lakeport regarding the South Main area. The last time the committee met with the City was in 2017 and since then, the committee has begun exploring County options for retaining South Main with the possibility of adding the needed infrastructure for water and sewer in the area.
Recently, Supervisor Brown has expressed his intent to focus on the priorities of his district and with this in mind, I am recommending our Board consider appointing Supervisor Moke Simon to replace Supervisor Brown on this committee. Given the expanded focus of the committee, to explore options for County water/sewer in the area, I am further recommending Special Districts Administrator Jan Coppinger and Public Works Director Scott DeLeon be added to the committee.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Supervisor Moke Simon, Special Districts Administrator Jan Coppinger
and Public Works Director Scott DeLeon to the Board-appointed committee to
negotiate with the City of Lakeport regarding the South Main area and to explore
County options for retaining the area with the possibility of adding the needed infrastructure for water and sewer.
On motion of Supervisor Brown, and by vote of the Board, approved to change the negotiating team to remove Supervisor Brown and appoint Supervisor Moke Simon, Special Districts Administrator Jan Coppinger and Public Works Director Scott DeLeon to the committee to negotiate with the City of Lakeport regarding the South Main area and to explore County options for retaining the area with the possibility of adding the needed infrastructure for water and sewer. The motion carried by the following vote:
Clerk’s notes: Supervisor Brown presented the item to the Board and discussed having someone replace him in the negotiations on this committee. Supervisor Simon has agreed to step in for the negotiations.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Reactivation of the Airport Land Use Commission
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
With the newly approved Economic Development Corporation's Strategic Plan and with one of their priorities being the support of updating and upgrading the airport, it is important that the County look at reactivating the Airport Land Use Commission.
Our local Commission, formed May 4, 2004, has been inactive for some time. The purpose of the Commission is to provide for the orderly development of the County's public use airport and the area surrounding the airport. According to the California Public Utilities Code 21670, the Commission should consist of seven members:
2 Appointed by the mayors of the cities within the County
2 County representatives appointed by the Board of Supervisors
2 Aviation experts appointed by a selection committee of public airport managers
1 Member of the general public appointed by the other six members
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Reactivate the Airport Land Use Commission and consider appointments of (or recruitment strategy for appointment of) the two Board of Supervisors appointed commissioners.
Direct staff to contact the other appointing entities to request they confirm their appointees so the Commission may resume operation.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Bruno Sabatier, District 2 Supervisor
DATE: February 26, 2019
SUBJECT: Consideration of Reactivation of Airport Land Use Commission
EXECUTIVE SUMMARY:
With the newly approved Economic Development Corporation's Strategic Plan and with one of their priorities being the support of updating and upgrading the airport, it is important that the County look at reactivating the Airport Land Use Commission.
Our local Commission, formed May 4, 2004, has been inactive for some time. The purpose of the Commission is to provide for the orderly development of the County's public use airport and the area surrounding the airport. According to the California Public Utilities Code 21670, the Commission should consist of seven members:
2 Appointed by the mayors of the cities within the County
2 County representatives appointed by the Board of Supervisors
2 Aviation experts appointed by a selection committee of public airport managers
1 Member of the general public appointed by the other six members
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Reactivate the Airport Land Use Commission and consider appointments of (or recruitment strategy for appointment of) the two Board of Supervisors appointed commissioners.
Direct staff to contact the other appointing entities to request they confirm their appointees so the Commission may resume operation.
On motion of Supervisor Simon, and by vote of the Board, moved to reactivate the Airport Land Use Commission and appointed Supervisor Scott and Supervisor Brown to the Commission. The motion carried by the following vote:
Clerk’s notes: Supervisor Sabatier presented the item to the Board.
Chair Scott asked if anyone present wished to speak and the following person spoke: Tom Lincoln. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Letter to Governor Newsom to express appreciation for his support of AB 72
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
As part of their unrelenting advocacy for the recovery and vibrancy of Lake County, Senator McGuire and Assemblymember Aguiar-Curry announced on February 12, 2019, that the Senate voted in favor of AB 72 which would provide needed property tax backfill to Lake County, for all of our wildfire losses over the past three fire seasons. Governor Newsom has twelve days to sign. In anticipation of the Governor signing, staff has prepared the attached letter for the consideration of your Board, thanking him for his incredible support of Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter to Governor Newsom to express appreciation for his support of AB 72, to be signed by all five Board members.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: February 26, 2019
SUBJECT: Consideration of Letter to Governor Newsom to express appreciation for his support of AB 72
EXECUTIVE SUMMARY:
As part of their unrelenting advocacy for the recovery and vibrancy of Lake County, Senator McGuire and Assemblymember Aguiar-Curry announced on February 12, 2019, that the Senate voted in favor of AB 72 which would provide needed property tax backfill to Lake County, for all of our wildfire losses over the past three fire seasons. Governor Newsom has twelve days to sign. In anticipation of the Governor signing, staff has prepared the attached letter for the consideration of your Board, thanking him for his incredible support of Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter to Governor Newsom to express appreciation for his support of AB 72, to be signed by all five Board members.
On motion of Supervisor Simon, and by vote of the Board, approved the Letter to Governor Newsom to express appreciation for his support of AB 72, to be signed by all five Board members. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Ms. Huchingson will bring a similar letter of appreciation to Senator McGuire next week for consideration.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of update from staff on recruitment efforts for the Department Head positions of Registrar of Voters and Animal Care and Control Director
Action Item
approved
Staff memo
EXECUTIVE SUMMARY:
Staff requests an opportunity to provide your Board with an update on recruitment efforts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Report and possible direction to staff
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: February 26, 2019
SUBJECT: Consideration of update from staff on recruitment efforts for the Department Head positions of Registrar of Voters and Animal Care and Control Director
EXECUTIVE SUMMARY:
Staff requests an opportunity to provide your Board with an update on recruitment efforts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Report and possible direction to staff
There was Board consensus to form a committee consisting of the Chair and Vice-Chair to meet with staff today to talk about next steps for the recruitment efforts and discuss interview plans for the next agenda.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board regarding recruitment efforts. Ms. Huchingson asked to form a committee to discuss next steps in the recruitment and interview process.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Agreement Between the County of Lake and Community Development Services for Community Development Block Grant (CDBG) General Administrative Services for $210,000
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
On March 7, 2017, your Board approved a contract with Community Development Services (CDS) to prepare a Comprehensive Fire Recovery Funding Implementation Strategy under CDBG Grant 12-CDBG-8395, and to apply for grant funding made available by a special Disaster Recovery Notice of Funding Availability (NOFA) for the Federally Declared September 2015 Butte and Valley Wildfires issued August 30, 2016 by the Community Development Block Grant (CDBG) Program. The County of Lake was allocated the sum of $7,592,000, based on the number of destroyed single-family homes in our county.
Under this NOFA, the County applied for the following projects:
1. May 23, 2017 - grant application in the amount of $1,924,263, with $20,000 for General Administrative Services, for Anderson Springs Septic to Sewer Project, approved by CDBG 9/5/17.
2. August 21, 2018 - grant application in the amount of $5,597,737, with $390,540 for General Administrative Services, for Cobb Mountain Water Improvement Services, application approval pending
On November 9, 2018, an RFP was released to select a consultant to assist the County Administrative Office in administering the above referenced grants, and to apply for future grant funding as recommended in the Fire Recovery Plan presented to the Board on August 28, 2018. Proposals were due December 6, 2018, and only one proposal, from Community Development Services, was received. On February 1, 2019, a request was sent to the CDBG team for approval to award a contract to Community Development Services (CDS), and they approved this request the same day.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $210,000
Amount Budgeted: $70,000 for the first year
Additional Requested:
Annual Cost (if planned for future years): $70,000
FISCAL IMPACT (Narrative):
CDBG general administration funds will be used to pay this contract. The County will need to make the payments to CDS and request reimbursement from CDBG
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Agreement Between the County of Lake and Community Development Services (CDS) for Community Development Block Grant (CDBG) General Administrative Services and Authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: February 26, 2019
SUBJECT: Consideration of Agreement Between the County of Lake and Community Development Services for Community Development Block Grant (CDBG) General Administrative Services for $210,000
EXECUTIVE SUMMARY:
On March 7, 2017, your Board approved a contract with Community Development Services (CDS) to prepare a Comprehensive Fire Recovery Funding Implementation Strategy under CDBG Grant 12-CDBG-8395, and to apply for grant funding made available by a special Disaster Recovery Notice of Funding Availability (NOFA) for the Federally Declared September 2015 Butte and Valley Wildfires issued August 30, 2016 by the Community Development Block Grant (CDBG) Program. The County of Lake was allocated the sum of $7,592,000, based on the number of destroyed single-family homes in our county.
Under this NOFA, the County applied for the following projects:
1. May 23, 2017 - grant application in the amount of $1,924,263, with $20,000 for General Administrative Services, for Anderson Springs Septic to Sewer Project, approved by CDBG 9/5/17.
2. August 21, 2018 - grant application in the amount of $5,597,737, with $390,540 for General Administrative Services, for Cobb Mountain Water Improvement Services, application approval pending
On November 9, 2018, an RFP was released to select a consultant to assist the County Administrative Office in administering the above referenced grants, and to apply for future grant funding as recommended in the Fire Recovery Plan presented to the Board on August 28, 2018. Proposals were due December 6, 2018, and only one proposal, from Community Development Services, was received. On February 1, 2019, a request was sent to the CDBG team for approval to award a contract to Community Development Services (CDS), and they approved this request the same day.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $210,000
Amount Budgeted: $70,000 for the first year
Additional Requested:
Annual Cost (if planned for future years): $70,000
FISCAL IMPACT (Narrative):
CDBG general administration funds will be used to pay this contract. The County will need to make the payments to CDS and request reimbursement from CDBG
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Agreement Between the County of Lake and Community Development Services (CDS) for Community Development Block Grant (CDBG) General Administrative Services and Authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Agreement Between the County of Lake and Community Development Services for Community Development Block Grant (CDBG) General Administrative Services for $210,000, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Discussion and Consideration of a Second Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority In Order to Include the Lake County Fire Protection District as a Member
Agreement
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Presented for your Board 's discussion and consideration is a Second Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority in order to include the Lake County Fire Protection District as a member.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to this inclusion, approval of this Amendment may be accomplished by a motion to approve the Amendment and authorization for the Chair to sign. Thank you
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Anita L. Grant, County Counsel
DATE: February 26, 2019
SUBJECT: Discussion and Consideration of a Second Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority In Order to Include the Lake County Fire Protection District as a Member
EXECUTIVE SUMMARY:
Presented for your Board 's discussion and consideration is a Second Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority in order to include the Lake County Fire Protection District as a member.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to this inclusion, approval of this Amendment may be accomplished by a motion to approve the Amendment and authorization for the Chair to sign. Thank you
On motion of Supervisor Brown, and by vote of the Board, approved the Second Amendment to the Joint Powers Agreement Creating the Lake County Community Risk Reduction Authority In Order to Include the Lake County Fire Protection District as a Member, and authorize the Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9Consideration of Correction of Typographical Error in Approved Resolutions of Intention to Create: (a) Zone of Benefit Clearlake Riviera Within CSA No.23; (b) Zone of Benefit Buckingham Within CSA No.23; (c) Zone of Benefit Riviera West Within CSA No.23; and (d) Zone of Benefit Riviera Heights Within CSA No.23.
Action Item
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
In each of the above-described resolutions approved by your Board, there is a typographical error in the following recital:
"WHEREAS, it is the intention of this Board to consider the creation of a Zone of Benefit within County Service Area No. 23 in the unincorporated area of the County, the boundaries of which are described in Exhibit "A" attached hereto and incorporated herein by reference, if an assessment is approved by a majority of the record owners."
Instead of "approved by a majority of the record owners", the provision should read "approved by a majority vote".
This is clearly a typographical error as is shown by the remainder of the resolution, attachments, ballot information, and ballots issued in each of the proposed zones of benefit.
..Recommended Action
RECOMMENDED ACTION:
Your Board may approve the correction of a typographical error by simple motion to do so.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Anita L. Grant, County Counsel
DATE: February 26, 2019
SUBJECT: Consideration of Correction of Typographical Error in Approved Resolutions of Intention to Create: (a) Zone of Benefit Clearlake Riviera Within CSA No.23; (b) Zone of Benefit Buckingham Within CSA No.23; (c) Zone of Benefit Riviera West Within CSA No.23; and (d) Zone of Benefit Riviera Heights Within CSA No.23.
EXECUTIVE SUMMARY:
In each of the above-described resolutions approved by your Board, there is a typographical error in the following recital:
"WHEREAS, it is the intention of this Board to consider the creation of a Zone of Benefit within County Service Area No. 23 in the unincorporated area of the County, the boundaries of which are described in Exhibit "A" attached hereto and incorporated herein by reference, if an assessment is approved by a majority of the record owners."
Instead of "approved by a majority of the record owners", the provision should read "approved by a majority vote".
This is clearly a typographical error as is shown by the remainder of the resolution, attachments, ballot information, and ballots issued in each of the proposed zones of benefit.
..Recommended Action
RECOMMENDED ACTION:
Your Board may approve the correction of a typographical error by simple motion to do so.
On motion of Supervisor Brown, and by vote of the Board, approved the correction of typographical errors in approved Resolutions of Intention to Create: (a) Zone of Benefit Clearlake Riviera Within CSA No.23; (b) Zone of Benefit Buckingham Within CSA No.23; (c) Zone of Benefit Riviera West Within CSA No.23; and (d) Zone of Benefit Riviera Heights Within CSA No.23. The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of Resolution Approving Alternate Office Hours for Health Services Department
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: The County of Lake, Department of Health Services, is requesting to establish alternate office hours. The proposed hours are Monday through Thursday 8:00a.m. to 5:00p.m, Friday 8:00a.m to 12:00p.m., closed Saturday's, Sunday's and Holidays. This schedule would be effective as of March 15, 2019.
Health Services Department has been operating with an average vacancy rate of 20% and is not able to provide all normal services in the face of chronic understaffing, repeated disasters and severe financial challenge, which have collectively strained the department in numerous ways, including high employee turnover.
It is this Department's desire to provide the best possible customer service. To ensure this level of service uninterrupted staff time is needed to manage workloads.
Should you have any questions, or require additional information, please contact myself or Josefine Chester, Administrative Services Manager at 707-263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: February 26, 2019
SUBJECT: Adopt a Resolution Approving Alternate Office Hours for Health Services Department
EXECUTIVE SUMMARY: The County of Lake, Department of Health Services, is requesting to establish alternate office hours. The proposed hours are Monday through Thursday 8:00a.m. to 5:00p.m, Friday 8:00a.m to 12:00p.m., closed Saturday's, Sunday's and Holidays. This schedule would be effective as of March 15, 2019.
Health Services Department has been operating with an average vacancy rate of 20% and is not able to provide all normal services in the face of chronic understaffing, repeated disasters and severe financial challenge, which have collectively strained the department in numerous ways, including high employee turnover.
It is this Department's desire to provide the best possible customer service. To ensure this level of service uninterrupted staff time is needed to manage workloads.
Should you have any questions, or require additional information, please contact myself or Josefine Chester, Administrative Services Manager at 707-263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended
Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.11Consideration of Change Order #3 for Anderson Springs Sewer Project for an increase of $8,391.01 and a revised contract amount of $6,966,041.17 and authorize the Administrator to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
On December 11, 2018, your Board approved a change order in the amount of $9,650.16 bringing the contract price to $6,957,650.16.
During construction, an unknown ATT vault was located in the path of the sewer line. To avoid the ATT vault, the sewer line had to be realigned and potholed. The extra charge for this work is $8,391.01.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: $8,391.01
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is grant funded and contingency money exists in the contract and funding agreement to provide for this increase.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order #3 for Anderson Springs Sewer Project for an increase of $8,391.01 and a revised contract amount of $6,966,041.17 and authorize the Special Districts Administrator to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Special Districts Administrator
DATE: February 26, 2019
SUBJECT: Consideration of Change Order #3 for Anderson Springs Sewer Project for an increase of $8,391.01 and a revised contract amount of $6,966,041.17 and authorize the Administrator to sign.
EXECUTIVE SUMMARY:
On November 7, 2017 a contract with K.J. Woods was signed in the amount of $6,948,000 for installation of the collection line for the Anderson Springs Sewer Project.
On December 11, 2018, your Board approved a change order in the amount of $9,650.16 bringing the contract price to $6,957,650.16.
During construction, an unknown ATT vault was located in the path of the sewer line. To avoid the ATT vault, the sewer line had to be realigned and potholed. The extra charge for this work is $8,391.01.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: $8,391.01
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is grant funded and contingency money exists in the contract and funding agreement to provide for this increase.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order #3 for Anderson Springs Sewer Project for an increase of $8,391.01 and a revised contract amount of $6,966,041.17 and authorize the Special Districts Administrator to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Change Order #3 for Anderson Springs Sewer Project for an increase of $8,391.01 and a revised contract amount of $6,966,041.17 and authorized the Special Districts Administrator to sign. The motion carried by the following vote:
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
9. Adjournment
4.1(a) Consideration of an Extra Item for the reasons listed; and (b) Consideration of damage being done to roads in the Gifford Springs area due to heavy rainfall, with possible direction to staff to reach out to the State representatives with regard to their assistance in remediation.
approved
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to the attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
(b) On motion of Supervisor Brown, and by vote of the Board, approved the recommendation to work with staff to draft a request to State representatives for remediation. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Supervisor Brown presented the item to the Board. Public Works Director Scott DeLeon gave a status update on the roads in the Gifford Springs area.
Chair Scott asked if anyone present wished to speak and Ben Murphy, the General Manager of Cobb Area Water spoke. No one else wished to speak and the public input portion of this item was closed.