Board Of Supervisors — Tuesday, May 7, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Minutes of the Board of Supervisors meetings held March 12, 2019 and March 19, 2019
Minutes
passed on consent
5.2Adopt a Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit 1012, Administrative Office
Resolution
passed on consent
Staff memo
As a point of background, in keeping with the Fiscal Crisis Management Plan your Board approved on December 4, 2019, the Administrative Office is in the process of reorganizing to reduce salary costs.
This request proposes to replace our vacant Senior Administrative Assistant position with another Administrative Analyst I. This position will be assigned primarily to support the operations of the Administrative Office, carry out special projects, programs and assignments, and prepare analytical reports. Staff is requesting Board approval to make this change now, rather than waiting for Recommended Budget approval, due to the present staffing shortage in the Administrative Office. This change is cost neutral.
On a related note, within the next few weeks, we will begin underfilling an existing vacant Deputy County Administrative Officer position with an Administrative Analyst I, resulting in a substantial salary savings. This position will be assigned primarily to budget development, monitoring fiscal and analytical duties. Given the ability to underfill now, we will recommend deletion of the Deputy CAO position, replacing it permanently with an Administrative Analyst, when we bring forward Recommended Budget for 2019-2020.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This change is cost neutral.
STAFFING IMPACT (if applicable): The Administrative Analyst position will be filled from a competitive recruitment conducted by HR.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit 1012, Administrative Office.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Adopt a Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit 1012, Administrative Office
EXECUTIVE SUMMARY:
As a point of background, in keeping with the Fiscal Crisis Management Plan your Board approved on December 4, 2019, the Administrative Office is in the process of reorganizing to reduce salary costs.
This request proposes to replace our vacant Senior Administrative Assistant position with another Administrative Analyst I. This position will be assigned primarily to support the operations of the Administrative Office, carry out special projects, programs and assignments, and prepare analytical reports. Staff is requesting Board approval to make this change now, rather than waiting for Recommended Budget approval, due to the present staffing shortage in the Administrative Office. This change is cost neutral.
On a related note, within the next few weeks, we will begin underfilling an existing vacant Deputy County Administrative Officer position with an Administrative Analyst I, resulting in a substantial salary savings. This position will be assigned primarily to budget development, monitoring fiscal and analytical duties. Given the ability to underfill now, we will recommend deletion of the Deputy CAO position, replacing it permanently with an Administrative Analyst, when we bring forward Recommended Budget for 2019-2020.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This change is cost neutral.
STAFFING IMPACT (if applicable): The Administrative Analyst position will be filled from a competitive recruitment conducted by HR.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit 1012, Administrative Office.
5.3Adopt a Resolution Amending the County of Lake’s Classification Plan for the Classification of Supervising Payroll Analyst I/II
Resolution
passed on consent
Staff memo
As your Board is aware, the Lake County Ordinance Code Section 14-56.3(f) defines "Confidential" employees who are a part of our unrepresented Confidential Units A and B as employees who, in the course of their duties, have access to information relating to the County's administration of employer-employee relations.
We are requesting this change to Confidential Unit A to add our Supervising Payroll Analyst I/II classification to said unit because the incumbent regularly has access to employer-employee relations information in the course of the duties of the position. Moreover, the County regularly has need for the Supervising Payroll Analyst to review and provide comment on such confidential information, as pertains to payroll feasibility.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None. The position will remain in the Auditor-Controller Budget Unit and salary will be unchanged. However, employees in the Confidential Unit are entitled to 20 hours per year of Administrative Leave as per the earlier direction of your Board.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Amending the County of Lake's Classification Plan for the Classification of Supervising Payroll Analyst I/II.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
Cathy Saderlund, Auditor-Controller
DATE: May 7, 2019
SUBJECT: Adopt a Resolution Amending the County of Lake's Classification Plan for the Classification of Supervising Payroll Analyst I/II
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Ordinance Code Section 14-56.3(f) defines "Confidential" employees who are a part of our unrepresented Confidential Units A and B as employees who, in the course of their duties, have access to information relating to the County's administration of employer-employee relations.
We are requesting this change to Confidential Unit A to add our Supervising Payroll Analyst I/II classification to said unit because the incumbent regularly has access to employer-employee relations information in the course of the duties of the position. Moreover, the County regularly has need for the Supervising Payroll Analyst to review and provide comment on such confidential information, as pertains to payroll feasibility.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None. The position will remain in the Auditor-Controller Budget Unit and salary will be unchanged. However, employees in the Confidential Unit are entitled to 20 hours per year of Administrative Leave as per the earlier direction of your Board.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Amending the County of Lake's Classification Plan for the Classification of Supervising Payroll Analyst I/II.
5.4Approve First Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. to revise the Sales Tax Rate in the amount of $2,815.25 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
On March 19, 2019, an Agreement with Hart InterCivic, Inc. was entered into which allows the County to purchase the new Verity voting system, accessories, and rent equipment for the May 7th election.
The original Agreement requires an amendment to account for the correct Lakeport sales tax rate. The amendment will allow the County to pay Hart InterCivic, Inc. for the new voting system that has already been delivered and is being set up.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $492,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve First Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. to revise the Sales Tax Rate in the amount of $2,815.25 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Approve First Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. to revise the Sales Tax Rate in the amount of $2,815.25 and authorize the Chair to sign
EXECUTIVE SUMMARY:
On March 19, 2019, an Agreement with Hart InterCivic, Inc. was entered into which allows the County to purchase the new Verity voting system, accessories, and rent equipment for the May 7th election.
The original Agreement requires an amendment to account for the correct Lakeport sales tax rate. The amendment will allow the County to pay Hart InterCivic, Inc. for the new voting system that has already been delivered and is being set up.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $278,066.53
Amount Budgeted: $492,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve First Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. to revise the Sales Tax Rate in the amount of $2,815.25 and authorize the Chair to sign.
5.5Approve Amendment One to the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19 for a new contract maximum of $162,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 62,000
Amendment #1 Increase: $100,000
New Contract Maximum: $162,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment One to the Agreement with RCS Tule House for Fiscal Year 2018-19 for a new contract maximum of $162,000.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the SUDs levels of care.
This contract is funded by Realignment dollars.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19 for a new contract maximum of $162,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS, Behavioral Health Services Administrator
DATE: May 7, 2019
SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19 for a new contract maximum of $162,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for SUD Perinatal Residential Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 62,000
Amendment #1 Increase: $100,000
New Contract Maximum: $162,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment One to the Agreement with RCS Tule House for Fiscal Year 2018-19 for a new contract maximum of $162,000.
The increase for this Amendment shall come from funds being reallocated from unassigned funds within the SUDs levels of care.
This contract is funded by Realignment dollars.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2018-19 for a new contract maximum of $162,000 and authorize the Chair to sign.
5.6Approve Amendment One to the Agreement between the County of Lake and Women’s Recovery Services for Fiscal Year 2018-19 for a total contract maximum of $13,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
As the forecasted utilization has been less than expected, LCBHS is requesting approval of the Amendment to decrease the Agreement by $17,000 for a new contract maximum of $13,000 which will ensure placements are covered through fiscal year end.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 30,000
Amendment 1 Decrease: $ 17,000
New Contract Amount: $ 13,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Amendment 1 to the Agreement with Women's Recovery Services for Fiscal Year 2018-19 for a decrease of $17,000 for a new contract maximum of $13,000.
The funds now available from the decrease in this Agreement will be re-allocated to other contracts within the same level of care.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2018-19 for a total contract maximum of $13,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
DATE: May 7, 2019
SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2018-19 for a total contract maximum of $13,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment One to the Agreement between the County of Lake and Women's Recovery Services (WRS) for Substance Use Disorder (SUD) Residential Treatment Services for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay $112.00 per day for single women with no children, $129.00 a day for women with one (1) child; and $145.00 a day for women with two (2) children for SUD residential treatment services.
BACKGROUND AND DISCUSSION: WRS was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. WRS has been providing substance abuse treatment for women for over 35 years. WRS has been licensed in Addiction Treatment in the State of California since 1975.
As the forecasted utilization has been less than expected, LCBHS is requesting approval of the Amendment to decrease the Agreement by $17,000 for a new contract maximum of $13,000 which will ensure placements are covered through fiscal year end.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 30,000
Amendment 1 Decrease: $ 17,000
New Contract Amount: $ 13,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Amendment 1 to the Agreement with Women's Recovery Services for Fiscal Year 2018-19 for a decrease of $17,000 for a new contract maximum of $13,000.
The funds now available from the decrease in this Agreement will be re-allocated to other contracts within the same level of care.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2018-19 for a total contract maximum of $13,000 and authorize the Chair to sign.
5.7Approve Amendment One between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19 for an increase of $15,000, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: The Ford Street Project is an organization that has been serving clients since September 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBHS is contracting for drug and alcohol treatment only.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 15,000
New Contract Amount: $ 65,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Ford Street Project for Fiscal Year 2018-19 for an increase of $15,000 for a new contract maximum of $65,000.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment One between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19 for an increase of $15,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, Behavioral Health Administrator
DATE: May 7, 2019
SUBJECT: Approve Amendment One between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19 for an increase of $15,000, and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment One between the County of Lake and Ford Street Project for Fiscal Year 2018-19. Under the Agreement, Lake County Behavioral Health Services (LCBHS), is obligated to pay a rate of $135.00 per day for Detoxification Services and $135.00 per day for Residential Services.
BACKGROUND AND DISCUSSION: The Ford Street Project is an organization that has been serving clients since September 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBHS is contracting for drug and alcohol treatment only.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 50,000
Amendment 1 Increase: $ 15,000
New Contract Amount: $ 65,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Amendment 1 to the Agreement with Ford Street Project for Fiscal Year 2018-19 for an increase of $15,000 for a new contract maximum of $65,000.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment One between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19 for an increase of $15,000, and authorize the Chair to sign.
5.8a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $66,560 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
As the services provided by LocumTenens.com, LLC. are very specialized in the field. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 66,560
Unassigned Available Funds: $ 66,560
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Agreement with LocumTenens.com, LLC. for Fiscal Year 2018-19 for a contract maximum of $66,560.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $66,560 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: May 7, 2019
SUBJECT: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $66,560 and authorize the Chair to sign
EXECUTIVE SUMMARY: LocumTenens.com, LLC. will source, screen and present potential candidates that will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, LocumTenens.com, LLC., a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
As the services provided by LocumTenens.com, LLC. are very specialized in the field. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 66,560
Unassigned Available Funds: $ 66,560
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Agreement with LocumTenens.com, LLC. for Fiscal Year 2018-19 for a contract maximum of $66,560.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $66,560 and authorize the Chair to sign.
5.9Approve Request for Lateral Step Hiring of Psychiatric Technician I, Step 5 for Patricia Trujillo
Action Item
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to untilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Lateral Step Hiring of Psychiatric Technician I, Step 5 for Patricia Trujillo
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B. S.
Behavioral Health Services Administrator
DATE: May 7, 2019
SUBJECT: Approve Request for Lateral Step Hiring of Psychiatric Technician I, Step 5 for Patricia Trujillo
EXECUTIVE SUMMARY: Lake County Behavioral Health Services recently converted Patricia Trujillo, a Psychiatric Technician, from Extra Help 900-hour to permanent part-time status. Her pay step level as an Extra Help employee was at salary step 5. I am requesting that the Board approve her at the same step level 5 in her new permanent part-time position. I have the approval of the Human Resources Director to make this request of the Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to untilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Lateral Step Hiring of Psychiatric Technician I, Step 5 for Patricia Trujillo
5.10Adopt Resolution Approving a Grant Agreement and a Certification Statement between County of Lake Health Services and California Department of Public Health for the Supplemental Nutrition Assistance Program Education (SNAP-ED) in an Amount Not to Exceed $450,000 for Federal Fiscal Years 2019 through 2022, and Authorizing the Board Chair to Sign Said Certification
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Health Services Department, Public Health Division was recently awarded a renewal grant from the California Department of Public Health for the SNAP-Ed program. This is a three year federal grant not to exceed $450,000.
This grant will continue to be used to support efforts to implement nutrition education interventions, increase nutrition education and food security and collaborate with Lake County Schools and other community partnerships.
Should you have any questions, or require additional information, please contact either myself or Iyesha Miller at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Grant Agreement and a Certification Statement between County of Lake Health Services and California Department of Public Health for the Supplemental Nutrition Assistance Program Education (SNAP-ED) in an Amount Not to Exceed $450,000 for Federal Fiscal Years 2019 through 2022, and Authorizing the Board Chair to Sign Said Certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 7, 2019
SUBJECT: Adopt Resolution Approving a Grant Agreement and a Certification Statement between County of Lake Health Services and California Department of Public Health for the Supplemental Nutrition Assistance Program Education (SNAP-ED) in an Amount Not to Exceed $450,000 for Federal Fiscal Years 2019 through 2022, and Authorizing the Board Chair to Sign Said Certification
EXECUTIVE SUMMARY: The Health Services Department, Public Health Division was recently awarded a renewal grant from the California Department of Public Health for the SNAP-Ed program. This is a three year federal grant not to exceed $450,000.
This grant will continue to be used to support efforts to implement nutrition education interventions, increase nutrition education and food security and collaborate with Lake County Schools and other community partnerships.
Should you have any questions, or require additional information, please contact either myself or Iyesha Miller at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Grant Agreement and a Certification Statement between County of Lake Health Services and California Department of Public Health for the Supplemental Nutrition Assistance Program Education (SNAP-ED) in an Amount Not to Exceed $450,000 for Federal Fiscal Years 2019 through 2022, and Authorizing the Board Chair to Sign Said Certification.
5.11Adopt Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1341, Human Resources
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A long-time employee of Human Resources will be retiring in June. This resolution amendment will allow Human Resources to hire and train an additional Human Resources Technician while the outgoing Human Resources Technician is still working for the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board adopts the Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1341, Human Resources.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Pamela Nichols, Human Resources Director
DATE: April 23, 2019
SUBJECT: Adopt Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1341, Human Resources
EXECUTIVE SUMMARY:
A long-time employee of Human Resources will be retiring in June. This resolution amendment will allow Human Resources to hire and train an additional Human Resources Technician while the outgoing Human Resources Technician is still working for the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board adopts the Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1341, Human Resources.
5.12(Sitting as LACOSAN, Board of Directors) Adopt Resolution Authorizing and Designating Special District's Administrator, or her Designee, to Sign and Submit a Funding Agreement Application and any Amendments thereto for funding under the State Water Resources Control Board for Improvements and Upgrades at the Middletown Wastewater Treatment Plant
Resolution
passed on consent
Staff memo
The Middletown Wastewater Treatment Plant is in need of upgrades, repairs and modernization. A Planning Grant from State Water Resources Control Board was obtained and funded engineering and design of the needed upgrades. The preliminary design is complete and we are applying for grant funds to complete the repairs, upgrades and improvements.
Our application is for $4,751,250 but the resolution is for an amount not to exceed $6,000,000 to allow for increases if they are needed to accommodate higher than expected bids or any other reason.
The district was deemed moderately disadvantaged in a door to door survey we conducted last summer which would have allowed for a funding award with 80% grant and 20% cash match, however, the State of California updated the State Medium Household Income (MHI) in 2019 and the Sate MHI has increased, which qualifies the district as severely disadvantaged. With this change, we are hoping for a 100% grant to cover these needed upgrades and repairs.
The attached resolution does specify "authorization to sign the financing agreement" as that is the SWRCB required language for the application resolution, but per our own policies and procedures, if the application is successful and a funding award is issued, I will bring the exact amount and all terms back to your Board for approval to accept.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is to apply for funding and the application process will not have an impact.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing and Designating Special District's Administrator, or her Designee, to Sign and Submit a Funding Agreement Application and any Amendments thereto for funding under the State Water Resources Control Board for Improvements and Upgrades at the Middletown Wastewater Treatment Plant.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation Board of Directors
FROM: Jan Coppinger, Special Districts Administrator
DATE: May 7, 2019
SUBJECT: (Sitting as LACOSAN, Board of Directors) Adopt Resolution Authorizing and Designating Special District's Administrator, or her Designee, to Sign and Submit a Funding Agreement Application and any Amendments thereto for funding under the State Water Resources Control Board for Improvements and Upgrades at the Middletown Wastewater Treatment Plant
EXECUTIVE SUMMARY:
The Middletown Wastewater Treatment Plant is in need of upgrades, repairs and modernization. A Planning Grant from State Water Resources Control Board was obtained and funded engineering and design of the needed upgrades. The preliminary design is complete and we are applying for grant funds to complete the repairs, upgrades and improvements.
Our application is for $4,751,250 but the resolution is for an amount not to exceed $6,000,000 to allow for increases if they are needed to accommodate higher than expected bids or any other reason.
The district was deemed moderately disadvantaged in a door to door survey we conducted last summer which would have allowed for a funding award with 80% grant and 20% cash match, however, the State of California updated the State Medium Household Income (MHI) in 2019 and the Sate MHI has increased, which qualifies the district as severely disadvantaged. With this change, we are hoping for a 100% grant to cover these needed upgrades and repairs.
The attached resolution does specify "authorization to sign the financing agreement" as that is the SWRCB required language for the application resolution, but per our own policies and procedures, if the application is successful and a funding award is issued, I will bring the exact amount and all terms back to your Board for approval to accept.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is to apply for funding and the application process will not have an impact.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing and Designating Special District's Administrator, or her Designee, to Sign and Submit a Funding Agreement Application and any Amendments thereto for funding under the State Water Resources Control Board for Improvements and Upgrades at the Middletown Wastewater Treatment Plant.
5.13Adopt Proclamation Designating the Month of May 2019 as Maternal Mental Health Awareness Month in Lake County, CA
Proclamation
passed on consent
5.14(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County, and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders for four (4) vehicles through the Statewide Bid Contract in the amount of $58,559.41 and to Matt Mazzei in the amount of $54,469.90
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of a total of four (4) vehicles. These vehicles will be assigned to the Central Garage Pool, with two (2) vehicles assigned to the Community Development Department, one (1) to the Agriculture Department and one (1) to Information Technology. A summary of the proposed replacements is attached.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Acceptable proposals were received from Matt Mazzei on two (2) vehicles.
We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement of two (2) vehicles under the statewide contract in the amount of $58,559.41 and two (2) vehicles to Matt Mazzei in the amount of $54,469.90.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County, and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders for four (4) vehicles through the Statewide Bid Contract in the amount of $58,559.41 and to Matt Mazzei in the amount of $54,469.90.
State Matt
Vehicle Type Model Budget Contract Mazzei Award
(1) Dodge Ram 1500
Ext Cab(4WD) $25,500 $25,418 $26,231 $26,231(*)
(1) Dodge Ram 1500
Crew Cab(4WD) $30,000 $28,408 $28,238 $28,238
Matt Mazzei Total: $54,469
(*) - denotes award based on local vendor preference policy
(1) Ford Escape 4x4 $30,000 $26,373 No Bid $26,373
(1) Dodge Ram ProMaster
Cargo Van $35,000 $32,186 No Bid $32,186
State Contract Total: $58,559
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 7, 2019
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County, and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders for four (4) vehicles through the Statewide Bid Contract in the amount of $58,559.41 and to Matt Mazzei in the amount of $54,469.90
EXECUTIVE SUMMARY:
Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of a total of four (4) vehicles. These vehicles will be assigned to the Central Garage Pool, with two (2) vehicles assigned to the Community Development Department, one (1) to the Agriculture Department and one (1) to Information Technology. A summary of the proposed replacements is attached.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Acceptable proposals were received from Matt Mazzei on two (2) vehicles.
We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement of two (2) vehicles under the statewide contract in the amount of $58,559.41 and two (2) vehicles to Matt Mazzei in the amount of $54,469.90.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $113,029.31
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County, and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders for four (4) vehicles through the Statewide Bid Contract in the amount of $58,559.41 and to Matt Mazzei in the amount of $54,469.90.
State Matt
Vehicle Type Model Budget Contract Mazzei Award
(1) Dodge Ram 1500
Ext Cab(4WD) $25,500 $25,418 $26,231 $26,231(*)
(1) Dodge Ram 1500
Crew Cab(4WD) $30,000 $28,408 $28,238 $28,238
Matt Mazzei Total: $54,469
(*) - denotes award based on local vendor preference policy
(1) Ford Escape 4x4 $30,000 $26,373 No Bid $26,373
(1) Dodge Ram ProMaster
Cargo Van $35,000 $32,186 No Bid $32,186
State Contract Total: $58,559
5.15Adopt Resolution Expressing Support for the Middletown Days Parade and Events; and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Middletown Days parade and activities have been planned from 12:00 p.m., June 14, 2019 through 8:00 p.m. June 16, 2019.
Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached, for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Callayomi Street, Bush Street and Hill Avenue. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for the Middletown Days Parade and Events; and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 7, 2019
SUBJECT: Adopt Resolution Expressing Support for the Middletown Days Parade and Events; and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs
EXECUTIVE SUMMARY:
The Middletown Days parade and activities have been planned from 12:00 p.m., June 14, 2019 through 8:00 p.m. June 16, 2019.
Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached, for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Callayomi Street, Bush Street and Hill Avenue. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for the Middletown Days Parade and Events; and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
5.16Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On March 29, 2019, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2018/2019. The exchange amount is based on the County's estimated FFY 2019 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2018/2019 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds.
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and authorize the chair to sign said agreement. If approved, we respectfully request that both copies of the Agreement be signed by the Chair and returned to this Department for processing.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 7, 2019
SUBJECT: Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
EXECUTIVE SUMMARY:
On March 29, 2019, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2018/2019. The exchange amount is based on the County's estimated FFY 2019 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2018/2019 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds.
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and authorize the chair to sign said agreement. If approved, we respectfully request that both copies of the Agreement be signed by the Chair and returned to this Department for processing.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign.
5.17Approve Amendment One of the Lease between the State of California and the County of Lake for vault space at the Seigler Mountain Communications site and authorize the Chair to sign
Action Item
passed on consent
Staff memo
During review of our lease agreements, and in an effort to reduce costs, Undersheriff Macedo entered into negotiations with the Department of Forestry and Fire Protection (now referred to as Cal Fire) to consolidate the County's communication equipment onto a single rack, thus reducing the annual fees.
The Seigler Mountain communications site is the County's main communication site for two-way radio communications for all public services. However, the County has other communication sites owned and operated by the County of Lake that perform the same or similar functions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 9,000
Additional Requested:
Annual Cost (if planned for future years): Yearly fees are included
in memo.
FISCAL IMPACT (Narrative): The consolidation of rack space and the renegotiation of this lease has resulted in a reduction of the annual lease. Funds are budgeted in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One of the Lease between the State of California and the County of Lake for vault space at the Seigler Mountain Communications site and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 7, 2019
SUBJECT: Approve Amendment One of the Lease between the State of California and the County of Lake for vault space at the Seigler Mountain Communications site and authorize the Chair to sign
EXECUTIVE SUMMARY: On August 1, 2000, the County of Lake entered into a lease agreement with the Department of Forestry and Fire Protection (CDF). This agreement allowed the County to lease vault space in the new State vault allowing Sheriff's Department to move the communications equipment for Law, Fire, Medical and Local Government to the Seigler Mountain State vault.
During review of our lease agreements, and in an effort to reduce costs, Undersheriff Macedo entered into negotiations with the Department of Forestry and Fire Protection (now referred to as Cal Fire) to consolidate the County's communication equipment onto a single rack, thus reducing the annual fees.
The Seigler Mountain communications site is the County's main communication site for two-way radio communications for all public services. However, the County has other communication sites owned and operated by the County of Lake that perform the same or similar functions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $4,885
Amount Budgeted: 9,000
Additional Requested:
Annual Cost (if planned for future years): Yearly fees are included
in memo.
FISCAL IMPACT (Narrative): The consolidation of rack space and the renegotiation of this lease has resulted in a reduction of the annual lease. Funds are budgeted in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One of the Lease between the State of California and the County of Lake for vault space at the Seigler Mountain Communications site and authorize the Chair to sign.
5.18Adopt Proclamation Designating the Week of May 5-11, 2019 as Correctional Officers Week in Lake County, CA
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 5-11, 2019 AS CORRECTIONAL OFFICERS WEEK
WHEREAS, the operation of correctional and detention facilities housing millions of prisoners and detainees throughout the Nation represents a crucial component of our Criminal Justice System; and
WHEREAS, no public servant has a more difficult or less publicly visible job than the men and women who ensure the safety, containment and control of the human beings charged to their care, while sustaining uncompromised regard for their dignity and constitutional rights; and
WHEREAS, correctional personnel must remain constantly vigilant in terms of their own safety, as well as protecting inmates from the violence of other prisoners and at time, from inflicting harm on themselves; and
WHEREAS, correctional personnel are charged with protecting the rights of the public and safeguarding the public from the criminals in their custody while at the same time, encouraging such prisoners to develop skills and attitudes that can help them become productive members of society after their release; and
WHEREAS, correctional personnel work under demanding circumstances and face danger in their daily work lives, often sacrificing personal and family time to provide a necessary, but often thankless and unrecognized service to the public.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake designates the week of May 5-11, 2019, as Correctional Officers Week in Lake County and encourages all citizens of Lake County to join in recognizing the commitment of all custody staff who maintain the safety and security of our correctional and detention facilities.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 5-11, 2019 as Correctional Officers Week in Lake County, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 7, 2019
SUBJECT: Adopt Proclamation designating the week of May 5-11, 2019 as Correctional Officers Week in Lake County, CA
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 5-11, 2019 AS CORRECTIONAL OFFICERS WEEK
WHEREAS, the operation of correctional and detention facilities housing millions of prisoners and detainees throughout the Nation represents a crucial component of our Criminal Justice System; and
WHEREAS, no public servant has a more difficult or less publicly visible job than the men and women who ensure the safety, containment and control of the human beings charged to their care, while sustaining uncompromised regard for their dignity and constitutional rights; and
WHEREAS, correctional personnel must remain constantly vigilant in terms of their own safety, as well as protecting inmates from the violence of other prisoners and at time, from inflicting harm on themselves; and
WHEREAS, correctional personnel are charged with protecting the rights of the public and safeguarding the public from the criminals in their custody while at the same time, encouraging such prisoners to develop skills and attitudes that can help them become productive members of society after their release; and
WHEREAS, correctional personnel work under demanding circumstances and face danger in their daily work lives, often sacrificing personal and family time to provide a necessary, but often thankless and unrecognized service to the public.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake designates the week of May 5-11, 2019, as Correctional Officers Week in Lake County and encourages all citizens of Lake County to join in recognizing the commitment of all custody staff who maintain the safety and security of our correctional and detention facilities.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 5-11, 2019 as Correctional Officers Week in Lake County, CA.
5.19Adopt Proclamation Designating the Month of May 2019 as CalFresh Awareness Month in Lake County
Proclamation
passed on consent
5.20Approve Third Amendment to Lease Agreement with Ewing and Associates, Extending Through June 30, 2020 at Annual Lease Rate of $3,600 and authorize the Chair to sign
Agreement
passed on consent
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services has leased parking for our Child Welfare Services office in Lakeport since 2002. This third amendment extends the term for an additional year, terminating June 30, 2020.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Amount Budgeted: $3,600
Additional Requested: $0
Annual Cost (if planned for future years): $3,600
FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Third Amendment to Lease Agreement with Ewing and Associates, Extending Through June 30, 2020 at Annual Lease Rate of $3,600 and authorize the Chair to sign.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: May 7, 2019
SUBJECT: Approve Third Amendment to Lease Agreement with Ewing and Associates, Extending Through June 30, 2020 at Annual Lease Rate of $3,600 and authorize the Chair to sign
EXECUTIVE SUMMARY:
The Department of Social Services has leased parking for our Child Welfare Services office in Lakeport since 2002. This third amendment extends the term for an additional year, terminating June 30, 2020.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $3,600
Amount Budgeted: $3,600
Additional Requested: $0
Annual Cost (if planned for future years): $3,600
FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Third Amendment to Lease Agreement with Ewing and Associates, Extending Through June 30, 2020 at Annual Lease Rate of $3,600 and authorize the Chair to sign.
Thank you for your consideration.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.20. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Robert Bell and Chuck Nolan spoke.
6.29:10 A.M. - (a) Presentation of Proclamation Designating the Week of May 5-11, 2019 as Correctional Officers Week in Lake County; (b) Presentation of Proclamation Designating the Month of May 2019 as Maternal Mental Health Awareness Month in Lake County; and (c) Presentation of Proclamation Designating the Month of May 2019 as CalFresh Awareness Month in Lake County
Proclamation
Ceremonial item only.
Clerk’s notes: (a) Supervisor Simon read the proclamation into the record and presented it to Sheriff Brian Martin. Sheriff Martin spoke.
(b) Supervisor Scott read the proclamation into the record and presented it to Mother-Wise Program Director Jaclyn Ley. Ms. Ley spoke.
(c) Supervisor Crandell read the proclamation into the record and presented it to Social Services Director Crystal Markytan. Ms. Markytan spoke. CalFresh Outreach Specialist Gordon Short was also present and spoke.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of (a) Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County’s receipt of $796,993 in lieu of property taxes related to the transfer of 891 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the United States Forest Service; and (b) Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County’s receipt of $56,428 in lieu of property taxes related to the transfer of 95 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the Potter Valley Tribe
Resolution
Adopted
Staff memo
BACKGROUND:
The Stewardship Council has recommended that approximately 891 acres of PG&E Watershed lands located in Lake County be transferred to the United States Forest Service, a government agency. In connection with this transfer of real property, the Stewardship Council has agreed to make a lump sum payment to the County. The County General Fund will receive $182,135 of the current total estimated tax neutrality lump sum amount of $796,993.
The Stewardship Council has also recommended that the Potter Valley Tribe, a federally recognized tribe, receive a fee title donation to approximately 95 acres of PG&E Watershed lands located in Lake County. In connection with this transfer of real property, the Stewardship Council has agreed to make a lump sum payment to the County. The County General Fund will receive $12,895 of the $56,428 lump sum in exchange for the County agreeing to forego the collection of property taxes from the Potter Valley Tribe.
Tax neutrality funding agreements between the County and Pacific Forest and Watershed Lands Stewardship Council ("Stewardship Council") are proposed to offset the loss in property tax revenues. The lump sum payments will be distributed to affected taxing agencies within the County.
The Pacific Forest and Watershed Lands is a nonprofit organization, which was formed as a result of a PG&E Settlement Agreement with the California Public Utilities Commission (CPUC) in 2003 and the Stipulation Resolving Issues Regarding the Land Conservation Commitment. The Stewardship Council is charged with implementing PG&E's Land Conservation Commitment.
As part of the PG&E Settlement Agreement and Stipulation in 2003, a Land Conservation Commitment was established to permanently protect approximately 140,000 acres of PG&E watershed lands. Located across 22 counties, the lands encompass almost 1,000 parcels. The Watershed Lands stretch from Shasta County in the north and Kern County in the south, from the Sierra Nevada and Cascade ranges to the Eel River watershed in Lake and Mendocino Counties. For planning purposes, the parcel were grouped into 47 planning units.
Protecting the watershed lands will be accomplished through (1) PG&E's grant of conservation easements to one or more public agencies or qualified conservation organizations so as to protect the natural habitat of fish, wildlife, and plants, the preservation of open space, outdoor recreation by the general public, sustainable forestry, agricultural uses, and historic values (collectively the Beneficial Public Values); and in some cases (2) PG&E's donation of the watershed lands in fee to one or more public entities or qualified conservation organizations, whose ownership would be consistent with these conservation objectives.
In accordance with PG&E's Settlement Agreement, certain lands owned by PG&E are being donated to public agencies or qualified organizations for the protection of the lands. Because the land will be transferred from a privately-owned utility to a Tribal entity and a government agency, the transfer of lands has the potential for property tax implications. The Settlement Agreement requires that any donation will not adversely impact local tax revenue, and the Stipulation requires that an appropriate entity provide property tax revenue, other equivalent revenue source, or a lump sum payment so that the totality of the dispositions in each affected county under the Land Conservation Commitment will be tax neutral for the county.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The lump sum payments will be distributed to affected taxing agencies within the County. To cover costs of administration, the Stewardship Council also agrees to pay the County $3,000 for each agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends your Board adopt Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $808,065 in lieu of property taxes related to the transfer of 891 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the United States Forest Service.
(b) Staff recommends your Board adopt Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $57,211in lieu of property taxes related to the transfer of 95 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the Potter Valley Tribe
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Consideration of (a) Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $796,993 in lieu of property taxes related to the transfer of 891 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the United States Forest Service; and (b) Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $56,428 in lieu of property taxes related to the transfer of 95 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the Potter Valley Tribe
EXECUTIVE SUMMARY:
BACKGROUND:
The Stewardship Council has recommended that approximately 891 acres of PG&E Watershed lands located in Lake County be transferred to the United States Forest Service, a government agency. In connection with this transfer of real property, the Stewardship Council has agreed to make a lump sum payment to the County. The County General Fund will receive $182,135 of the current total estimated tax neutrality lump sum amount of $796,993.
The Stewardship Council has also recommended that the Potter Valley Tribe, a federally recognized tribe, receive a fee title donation to approximately 95 acres of PG&E Watershed lands located in Lake County. In connection with this transfer of real property, the Stewardship Council has agreed to make a lump sum payment to the County. The County General Fund will receive $12,895 of the $56,428 lump sum in exchange for the County agreeing to forego the collection of property taxes from the Potter Valley Tribe.
Tax neutrality funding agreements between the County and Pacific Forest and Watershed Lands Stewardship Council ("Stewardship Council") are proposed to offset the loss in property tax revenues. The lump sum payments will be distributed to affected taxing agencies within the County.
The Pacific Forest and Watershed Lands is a nonprofit organization, which was formed as a result of a PG&E Settlement Agreement with the California Public Utilities Commission (CPUC) in 2003 and the Stipulation Resolving Issues Regarding the Land Conservation Commitment. The Stewardship Council is charged with implementing PG&E's Land Conservation Commitment.
As part of the PG&E Settlement Agreement and Stipulation in 2003, a Land Conservation Commitment was established to permanently protect approximately 140,000 acres of PG&E watershed lands. Located across 22 counties, the lands encompass almost 1,000 parcels. The Watershed Lands stretch from Shasta County in the north and Kern County in the south, from the Sierra Nevada and Cascade ranges to the Eel River watershed in Lake and Mendocino Counties. For planning purposes, the parcel were grouped into 47 planning units.
Protecting the watershed lands will be accomplished through (1) PG&E's grant of conservation easements to one or more public agencies or qualified conservation organizations so as to protect the natural habitat of fish, wildlife, and plants, the preservation of open space, outdoor recreation by the general public, sustainable forestry, agricultural uses, and historic values (collectively the Beneficial Public Values); and in some cases (2) PG&E's donation of the watershed lands in fee to one or more public entities or qualified conservation organizations, whose ownership would be consistent with these conservation objectives.
In accordance with PG&E's Settlement Agreement, certain lands owned by PG&E are being donated to public agencies or qualified organizations for the protection of the lands. Because the land will be transferred from a privately-owned utility to a Tribal entity and a government agency, the transfer of lands has the potential for property tax implications. The Settlement Agreement requires that any donation will not adversely impact local tax revenue, and the Stipulation requires that an appropriate entity provide property tax revenue, other equivalent revenue source, or a lump sum payment so that the totality of the dispositions in each affected county under the Land Conservation Commitment will be tax neutral for the county.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The lump sum payments will be distributed to affected taxing agencies within the County. To cover costs of administration, the Stewardship Council also agrees to pay the County $3,000 for each agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends your Board adopt Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $808,065 in lieu of property taxes related to the transfer of 891 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the United States Forest Service.
(b) Staff recommends your Board adopt Resolution authorizing the County Administrative Officer to execute a Funding Agreement with Pacific Forest and Watershed Lands Stewardship Council, approving the County's receipt of $57,211in lieu of property taxes related to the transfer of 95 acres, located near the Eel River, Lower Trout Creek area, from the Pacific Gas & Electric Company to the Potter Valley Tribe
(a) Supervisor Crandell offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Crandell and Scott
Absent: Supervisors Sabatier and Brown
(b) Supervisor Crandell offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Crandell and Scott
Absent: Supervisors Sabatier and Brown
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff’s Association (LCDSA) and the County of Lake for May 7, 2019 to December 31, 2019
Agreement
approved — Pass
Carried 3-0 — moved by Crandell (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Staff memo
As your Board is aware, your Bargaining Team has recently completed labor negotiations with LCDSA, reaching tentative agreement for the attached MOU, making the following changes from the earlier agreement:
� Agency Shop language has been removed per Janus court case.
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to LCDSA employees who have two hundred (200) or more hours of vacation time accrued. (It should be noted that while tentative agreement had been reached earlier for thirty hours of vacation cash out, that amount was increased to forty at the specific direction of your Board.)
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
� The County Health Insurance contribution for LCDSA employees has been changed, effective with the June 2019 payday, wherein the County shall pay 80% of the County-sponsored medical, dental, vision and life group insurance plan, through the term of the MOU ending December 31, 2019. (Employees will bear the remaining 20%.)
� Given that law enforcement is the long-standing priority of your Board, it is agreed that our Classification and Compensation study which is currently underway, will prioritize completion of the study for the employees of LCDSA.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the Sheriff-Coroner Budget Unit 2201, out of salary savings resulting from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff's Association (LCDSA) and the County of Lake for May 7, 2019 to December 31, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Consideration of Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff's Association (LCDSA) and the County of Lake for May 7, 2019 to December 31, 2019
EXECUTIVE SUMMARY:
As your Board is aware, your Bargaining Team has recently completed labor negotiations with LCDSA, reaching tentative agreement for the attached MOU, making the following changes from the earlier agreement:
� Agency Shop language has been removed per Janus court case.
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to LCDSA employees who have two hundred (200) or more hours of vacation time accrued. (It should be noted that while tentative agreement had been reached earlier for thirty hours of vacation cash out, that amount was increased to forty at the specific direction of your Board.)
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
� The County Health Insurance contribution for LCDSA employees has been changed, effective with the June 2019 payday, wherein the County shall pay 80% of the County-sponsored medical, dental, vision and life group insurance plan, through the term of the MOU ending December 31, 2019. (Employees will bear the remaining 20%.)
� Given that law enforcement is the long-standing priority of your Board, it is agreed that our Classification and Compensation study which is currently underway, will prioritize completion of the study for the employees of LCDSA.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the Sheriff-Coroner Budget Unit 2201, out of salary savings resulting from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff's Association (LCDSA) and the County of Lake for May 7, 2019 to December 31, 2019.
On motion of Supervisor Crandell, and by vote of the Board, approved the Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff’s Association (LCDSA) and the County of Lake for May 7, 2019 to December 31, 2019. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Lake County Deputy Sheriff’s Association (LCDSA) President John Drewery spoke. Sheriff Brian Martin and LCDSA Secretary Jeff Mora also spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of a Side Letter to the Lake County Sheriff Management Association (LCSMA) Calendar Year 2019 MOU
Action Item
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: absent Scott: aye Simon: aye
Staff memo
Staff is recommending your Board's approval of the attached Side Letter to the LCSMA Calendar Year 2019 MOU:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018.
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to employees who have two hundred (200) or more hours of vacation time accrued.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective the Sheriff-Coroner Budget Unit, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Side Letter to the Lake County Sheriff Management Association (LCSMA) Calendar Year 2019 MOU.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Consideration of a Side Letter to the Lake County Sheriff Management Association (LCSMA) Calendar Year 2019 MOU
EXECUTIVE SUMMARY:
Staff is recommending your Board's approval of the attached Side Letter to the LCSMA Calendar Year 2019 MOU:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018.
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to employees who have two hundred (200) or more hours of vacation time accrued.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective the Sheriff-Coroner Budget Unit, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Side Letter to the Lake County Sheriff Management Association (LCSMA) Calendar Year 2019 MOU.
On motion of Supervisor Simon, and by vote of the Board, approved the Side Letter to the Lake County Sheriff Management Association (LCSMA) Calendar Year 2019 MOU. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak and Ronald David Carver spoke. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of (a) Resolution Amending Resolution 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (b) Resolution Amending Resolution 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and (c) Resolution Amending Resolution 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019
Resolution
Adopted
Staff memo
Staff is recommending the following changes to the Resolutions for Management Employees and for Confidential A and B employees:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� For appointed employees, Vacation Cash Out is a new benefit added to allow one-time payment of thirty (30) hours of unused vacation time to employees who have two hundred (200) or more hours of vacation time accrued.
� For the elected offices of Assessor-Recorder, Auditor-Controller/County Clerk, District Attorney, Sheriff-Coroner and Treasurer-Tax Collector, incumbents may request and receive one-time compensation equal to 1.45% of their base pay - an amount which is essentially equal to the one-time Vacation Cash Out allowable for appointed employees, as noted above.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective Budget Units to which the affected positions are allocated, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a. Adopt Resolution Amending Resolution 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019.
b. Adopt Resolution Amending Resolution 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019.
c. Adopt Resolution Amending Resolution 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 7, 2019
SUBJECT: Consideration of (a) Resolution Amending Resolution 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (b) Resolution Amending Resolution 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and (c) Resolution Amending Resolution 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019
EXECUTIVE SUMMARY:
Staff is recommending the following changes to the Resolutions for Management Employees and for Confidential A and B employees:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� For appointed employees, Vacation Cash Out is a new benefit added to allow one-time payment of thirty (30) hours of unused vacation time to employees who have two hundred (200) or more hours of vacation time accrued.
� For the elected offices of Assessor-Recorder, Auditor-Controller/County Clerk, District Attorney, Sheriff-Coroner and Treasurer-Tax Collector, incumbents may request and receive one-time compensation equal to 1.45% of their base pay - an amount which is essentially equal to the one-time Vacation Cash Out allowable for appointed employees, as noted above.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective Budget Units to which the affected positions are allocated, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a. Adopt Resolution Amending Resolution 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019.
b. Adopt Resolution Amending Resolution 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019.
c. Adopt Resolution Amending Resolution 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
(a) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Crandell and Scott
Absent: Supervisors Sabatier and Brown
(b) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Crandell and Scott
Absent: Supervisors Sabatier and Brown
(c) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Crandell and Scott
Absent: Supervisors Sabatier and Brown
Clerk’s notes: County Administrative Carol Huchingnson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of an Exception to LCEA Unit 4 MOU Requirement for a 75% Health Stipend for a Recent Retiree
Action Item
Staff memo
EXECUTIVE SUMMARY:
The LCEA Unit 4 MOU requires twenty (20) years of total County service, of which five (5) years must be continuously served immediately prior to retiring, in order for a retiree participating in the County's retiree insurance program to be awarded a monthly stipend equivalent to 75% of the group health insurance medical premium for active employees with employee-only coverage under the same health plan.
Linda Puertolas was a long-time County employee, and retired after 19 years and 10 months of County service. At retirement, Ms. Puertolas converted her sick leave to retirement service credit and reached 20 years of CalPERS service credit. Mr. Puertolas had the understanding that her service credit with CalPERS was equivalent to her time with the County when, in fact, those two numbers are separate.
This request is a one-time isolated incident. Human Resources will be reviewing all future retirement notifications to ensure that the soon-to-be retiree is aware of any important anniversary dates that may affect their retirement decision. Human Resources has also updated their retirement materials to educate employees on CalPERS service credit and time with the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting that your Board approve the exception to the LCEA Unit 4 MOU requirement for a 75% Health Stipend for Ms. Puertolas.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Pamela Nichols, Human Resources Director
DATE: May 7, 2019
SUBJECT: Consideration of an Exception to LCEA Unit 4 MOU Requirement for a 75% Health Stipend for a Recent Retiree
EXECUTIVE SUMMARY:
The LCEA Unit 4 MOU requires twenty (20) years of total County service, of which five (5) years must be continuously served immediately prior to retiring, in order for a retiree participating in the County's retiree insurance program to be awarded a monthly stipend equivalent to 75% of the group health insurance medical premium for active employees with employee-only coverage under the same health plan.
Linda Puertolas was a long-time County employee, and retired after 19 years and 10 months of County service. At retirement, Ms. Puertolas converted her sick leave to retirement service credit and reached 20 years of CalPERS service credit. Mr. Puertolas had the understanding that her service credit with CalPERS was equivalent to her time with the County when, in fact, those two numbers are separate.
This request is a one-time isolated incident. Human Resources will be reviewing all future retirement notifications to ensure that the soon-to-be retiree is aware of any important anniversary dates that may affect their retirement decision. Human Resources has also updated their retirement materials to educate employees on CalPERS service credit and time with the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting that your Board approve the exception to the LCEA Unit 4 MOU requirement for a 75% Health Stipend for Ms. Puertolas.
By Board consensus this item will be continued to May 14, 2019.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): County of Lake, et al. v. PG&E, et al
Closed Session Item
8.2ADDENDUM: Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Registrar of Voters
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:30 a.m. having taken no action.