Board Of Supervisors — Tuesday, May 14, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Designating the Month of May 2019 as Military Appreciation Month in Lake County, CA
Proclamation
passed on consent
Motion carried
Carried 4-0 (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
5.2Adopt Proclamation Designating the Week of May 18 - 24, 2019 as National Safe Boating Week in Lake County, CA
Proclamation
passed on consent
5.3Approve Minutes of the Board of Supervisors meetings held April 2, 2019, April 9, 2019, April 16, 2019 and April 23, 2019
Minutes
passed on consent
5.4Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2019-20 and Authorizing the Lake County Arts Council to Execute the Grant Contract
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2019-20 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2019-20 and Authorizing the Lake County Arts Council to Execute the Grant Contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: May 14, 2019
SUBJECT: Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2019-20 and Authorizing the Lake County Arts Council to Execute the Grant Contract
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2019-20 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2019-20 and Authorizing the Lake County Arts Council to Execute the Grant Contract.
5.5Approve Amendment Two between the County of Lake and Lake Indigent Defense for Public Defender Services agreement dated February 1, 2018 through June 30, 2019 to extend the term of the Agreement to October 31, 2019 for a total of $2,310,000, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Staff has begun the process of negotiating a new Agreement for Indigent Services and requests an extension of the Agreement between the County of Lake and Lake Indigent Defense for four (4) months to complete this task.
Amendment Two revises Section 8: Compensation, Subsection D: Payments related to the payment amount of the agreement from One Million Seven Hundred Sixty Thousand Dollars ($1,760,000) to Two Million Three Hundred and Ten Thousand Dollars ($2,310,000). The term is also revised from sixteen (16) months to a term of twenty one (21) months.
Amendment Two revises Section 9: Term; Continuation of Representation related to the term of this Agreement from February 1, 2018 through and including June 30, 2019 to February 1, 2018 through and including October 31, 2019.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $2,310,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment Two does not create a fiscal impact since the $110,000 monthly payment equals the amount approved in the FY2018-2019 budget and the proposed FY2019-2020 budget.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two between the County of Lake and Lake Indigent Defense for Public Defender Services agreement dated February 1, 2018 through June 30, 2019 to extend the term of the Agreement to October 31, 2019 for a total of $2,310,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 14, 2019
SUBJECT: Approve Amendment Two between the County of Lake and Lake Indigent Defense for Public Defender Services agreement dated February 1, 2018 through June 30, 2019 to extend the term of the Agreement to October 31, 2019 for a total of $2,310,000, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Staff has begun the process of negotiating a new Agreement for Indigent Services and requests an extension of the Agreement between the County of Lake and Lake Indigent Defense for four (4) months to complete this task.
Amendment Two revises Section 8: Compensation, Subsection D: Payments related to the payment amount of the agreement from One Million Seven Hundred Sixty Thousand Dollars ($1,760,000) to Two Million Three Hundred and Ten Thousand Dollars ($2,310,000). The term is also revised from sixteen (16) months to a term of twenty one (21) months.
Amendment Two revises Section 9: Term; Continuation of Representation related to the term of this Agreement from February 1, 2018 through and including June 30, 2019 to February 1, 2018 through and including October 31, 2019.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $2,310,000
Amount Budgeted: $2,310,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment Two does not create a fiscal impact since the $110,000 monthly payment equals the amount approved in the FY2018-2019 budget and the proposed FY2019-2020 budget.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two between the County of Lake and Lake Indigent Defense for Public Defender Services agreement dated February 1, 2018 through June 30, 2019 to extend the term of the Agreement to October 31, 2019 for a total of $2,310,000, and authorize the Chair to sign.
5.6(Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Participation in the FARMER Program and Authorizing the APCO to Sign All Program Documents
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The FARMER (Funding Agricultural Reduction Measure for Emission Reductions) program was created in FY 2017-2018. This is the first year of this program, and as there are several projects with potential to qualify for grant funding, the LCAQMD needs to be authorized to participate in the program for those projects to be considered. The program is currently being managed for the State of California by the Placer County Air District. By authorizing this program the LCAQMD will enter into an MOU with the Placer County APCD (See attached MOU) and will enter into grant agreements with the project applicants that are awarded grants.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant funds also include Administrative funds
STAFFING IMPACT (if applicable): Minor staff time impacts will occur in the short term.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in the FARMER Program and Authorizing the APCO to Sign All Program Documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Doug Gearhart, Air Pollution Control Officer
DATE: May 14, 2019
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Participation in the FARMER Program, and Authorizing the APCO to Sign All Program Documents
EXECUTIVE SUMMARY: The FARMER (Funding Agricultural Reduction Measure for Emission Reductions) program was created in FY 2017-2018. This is the first year of this program, and as there are several projects with potential to qualify for grant funding, the LCAQMD needs to be authorized to participate in the program for those projects to be considered. The program is currently being managed for the State of California by the Placer County Air District. By authorizing this program the LCAQMD will enter into an MOU with the Placer County APCD (See attached MOU) and will enter into grant agreements with the project applicants that are awarded grants.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant funds also include Administrative funds
STAFFING IMPACT (if applicable): Minor staff time impacts will occur in the short term.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in the FARMER Program and Authorizing the APCO to Sign All Program Documents.
5.7(Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Participation in the Prescribed Fire Program, and Authorizing the APCO to Sign All Program Documents
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: As a result of the numerous wildfires throughout California over the past several years, the State Legislature established the Fire Prevention and Protection: Prescribed Fire Program through Senate Bill 1260, and funded this work through Senate Bill 901. This program, incorporates activities of the Air District related to smoke forecasting, permitting, monitoring, and reporting. The grant also provides funds to provide additional public outreach related to prescribed fire activities.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Significant staff impact potential for the short terms, but this is a reduced impact over wildfire response impacts.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in the SB 1260/SB 901 Prescribed Fire Program, and Authorizing the APCO to Sign All Program Documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Doug Gearhart, Air Pollution Control Officer
DATE: May 14, 2019
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Participation in the SB 1260/SB 901 Prescribed Fire Program, and Authorizing the APCO to Sign All Program Documents.
EXECUTIVE SUMMARY: As a result of the numerous wildfires throughout California over the past several years, the State Legislature established the Fire Prevention and Protection: Prescribed Fire Program through Senate Bill 1260, and funded this work through Senate Bill 901. This program, incorporates activities of the Air District related to smoke forecasting, permitting, monitoring, and reporting. The grant also provides funds to provide additional public outreach related to prescribed fire activities.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Significant staff impact potential for the short terms, but this is a reduced impact over wildfire response impacts.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in the SB 1260/SB 901 Prescribed Fire Program, and Authorizing the APCO to Sign All Program Documents.
5.8(Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Continuing Participation in AB 617 Community Air Protection Program, and Authorizing the APCO to Sign and Execute the Grant Agreement and All Program Documents
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: This AB617 Grant program provides funding to support selecting locations and deploying community monitoring systems, deploying fenceline monitoring, developing rule updates for Best Available Retrofit Control Technology, and other activities in support of the Community Air Protection Program goals of AB 617. The Air District has started deploying low cost particulate sensors at schools to help with wildfire smoke impact forecasting as well as other impact to schools. Additional monitors and low cost meteorological stations will be deployed with the particulate sensors to improve the network. Additional work will be enabled with the funding allocated for Lake County should continued participation be approved. These programs do require significant staff time to complete the numerous reports required by the State, but the local benefit of additional monitoring capacity and community level information is a significant benefit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Continuing Participation in AB 617 Community Air Protection Program, and Authorizing the APCO to Sign and Execute the Grant Agreement and All Program Documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Doug Gearhart, Air Pollution Control Officer
DATE: May 14, 2019
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors) - Adopt Resolution Authorizing Continuing Participation in AB 617 Community Air Protection Program, and Authorizing the APCO to Sign and Execute the Grant Agreement and All Program Documents
EXECUTIVE SUMMARY: This AB617 Grant program provides funding to support selecting locations and deploying community monitoring systems, deploying fenceline monitoring, developing rule updates for Best Available Retrofit Control Technology, and other activities in support of the Community Air Protection Program goals of AB 617. The Air District has started deploying low cost particulate sensors at schools to help with wildfire smoke impact forecasting as well as other impact to schools. Additional monitors and low cost meteorological stations will be deployed with the particulate sensors to improve the network. Additional work will be enabled with the funding allocated for Lake County should continued participation be approved. These programs do require significant staff time to complete the numerous reports required by the State, but the local benefit of additional monitoring capacity and community level information is a significant benefit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Continuing Participation in AB 617 Community Air Protection Program, and Authorizing the APCO to Sign and Execute the Grant Agreement and All Program Documents.
5.9(Sitting as the Lake County Air Quality Management District Board of Directors) - Approve Carl Moyer Program Bus Replacement with Middletown Unified School District for 2 School Buses, and Authorization for the APCO to sign the agreements
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The District received $200,000 in Year 17 and $200,000 in Year 18 Carl Moyer Program Funding. Most of Year 17 and Year 16 funds were utilized for 2 school buses at Kelseyville Unified school District. The remaining Year 17 funds and Year 18 funds are propose to fund one school bus (Bus 10) for Middletown Unified School District. A second bus (Bus 11) has been approved for funding at the Middletown Unified School District, pending receipt of Year 19 Carl Moyer Funds from the State of California. These funds have been significantly delayed in arriving due to the State's transition to a new accounting/computer system, so this project will be submitted once the funds are received. The Year 17 funds have to be fully expended by June 30, 2019 or they have to be returned to the State, signing of the bus funding agreement provides up to 1 year for the bus to be delivered. With the acceptance of Year 17 funds, we committed to bringing the final projects to be funded to the Board for concurrence and authorization to sign the agreements. I am requesting concurrence on the Bus 10 project which meets all program requirements. The Bus 10 project will move forward as quickly as possible to ensure the use of the remaining Year 17 funds within the program timelines. The agreement for Bus 10 is attached.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $600,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Carl Moyer Program Bus Replacements (Bus 10) for Middletown Unified School District and authorize the APCO to Sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Doug Gearhart
DATE: May 14, 2019
SUBJECT: Approve Carl Moyer Program Bus Replacement with Middletown Unified School District for 2 School Buses, and Authorization for the APCO to sign the agreements
EXECUTIVE SUMMARY:
The District received $200,000 in Year 17 and $200,000 in Year 18 Carl Moyer Program Funding. Most of Year 17 and Year 16 funds were utilized for 2 school buses at Kelseyville Unified school District. The remaining Year 17 funds and Year 18 funds are propose to fund one school bus (Bus 10) for Middletown Unified School District. A second bus (Bus 11) has been approved for funding at the Middletown Unified School District, pending receipt of Year 19 Carl Moyer Funds from the State of California. These funds have been significantly delayed in arriving due to the State's transition to a new accounting/computer system, so this project will be submitted once the funds are received. The Year 17 funds have to be fully expended by June 30, 2019 or they have to be returned to the State, signing of the bus funding agreement provides up to 1 year for the bus to be delivered. With the acceptance of Year 17 funds, we committed to bringing the final projects to be funded to the Board for concurrence and authorization to sign the agreements. I am requesting concurrence on the Bus 10 project which meets all program requirements. The Bus 10 project will move forward as quickly as possible to ensure the use of the remaining Year 17 funds within the program timelines. The agreement for Bus 10 is attached.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: up to $165,000
Amount Budgeted: $600,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Carl Moyer Program Bus Replacements (Bus 10) for Middletown Unified School District and authorize the APCO to Sign the Agreement.
5.10Approve Amendment One to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Services Administrator
DATE: May 14, 2019
SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2018-19. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay the current negotiated rate for Specialty Mental Health Services received by any Lake County Medi-Cal beneficiaries placed at Victor Treatment Centers, Inc.
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is a specialized placement for children and youth in need of a more intensive program milieu. Due to a decline in utilization at this facility, the parties agree to decrease the Agreement by $49,500 for a new contract maximum of $500.00
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $50,000
Amendment 1 decrease: $49,500
New Contract Amount: $ 500
FISCAL IMPACT (Narrative): Due to a decrease in utilization at this facility, LCBHS is requesting approval of Amendment 1 to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2018-19 for a decrease of $49,500 for a new contract maximum of $500.00.
These funds will then be re-allocated to other contract within the same level of care as necessary within.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Chair to sign.
5.11Approve Amendment One to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAPAROUND (WRAP) Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2018-19 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $550,000
Amendment 1 Increase: $300,000
New Contract Amount: $850,000
FISCAL IMPACT (Narrative): As specialty mental health services associated with WRAP, ISFC, and Foster Care clients have increased, and in order to meet the reimbursements through the end of the fiscal year, LCBHS would like to increase the total maximum payable under the Agreement by $300,000 for a new contract maximum of $850,000.
/
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: May 14, 2019
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAPAROUND (WRAP) Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the Lake County WRAP Program, Foster Care Program, and the Intensive Services Foster Care (ISFC) Program for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: RCS has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. Lake County Behavioral Health Services (LCBHS) continues to support RCS to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $550,000
Amendment 1 Increase: $300,000
New Contract Amount: $850,000
FISCAL IMPACT (Narrative): As specialty mental health services associated with WRAP, ISFC, and Foster Care clients have increased, and in order to meet the reimbursements through the end of the fiscal year, LCBHS would like to increase the total maximum payable under the Agreement by $300,000 for a new contract maximum of $850,000.
/
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2018-19 and authorize the Board Chair to sign the Amendment.
5.12Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of August 4, 2018 through June 30, 2019 in order to fund the Crisis Counseling Assistance and Training Program (CCP) and authorize the Behavioral Health Services Administrator to sign the Amendment.
Resolution
passed on consent
Staff memo
The Federal Emergency Management Agency (FEMA) implements CCP as a supplemental assistance program available to the United States and its territories. Section 416 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 authorizes FEMA to fund mental health assistance and training activities in presidentially declared major disaster areas.
This CCP grant will fund services that have already been provided and will continue to be provided to Lake County residents who have been affected by the River and Ranch Fires also known as the Mendocino Complex Fire. Lake County Behavioral Health Services (LCBHS) has partnered with Lake Family Resource Center to provide these services.
Both parties agree to amend the Standard Agreement in order to extend the two months and increase the contract by $488,976.42.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Original Contract: $153,278.24
Amendment Increase: $488,976.42
New Contract Amount: $642,254.66
FISCAL IMPACT (Narrative): This Amendment 01 to the Standard Agreement increases the original contract by $488,976.42 for a new contract maximum of $642,254.66.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of August 4, 2018 through June 30, 2019 in order to fund the Crisis Counseling Assistance and Training Program (CCP) and authorize the Behavioral Health Services Administrator to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, BS
Behavioral Health Services Administrator
DATE: May 14, 2019
SUBJECT: Adopt the Resolution approving Amendment A01 to the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of August 4, 2018 through June 30, 2019 in order to fund the Crisis Counseling Assistance and Training Program (CCP) and authorize the Behavioral Health Services Administrator to sign the Amendment.
EXECUTIVE SUMMARY: The federal Crisis Counseling Assistance and Training Program (CCP) helps individuals and communities recover from the effects of natural and human-caused disasters through community outreach, counseling, support, and psycho-educational services.
The Federal Emergency Management Agency (FEMA) implements CCP as a supplemental assistance program available to the United States and its territories. Section 416 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974 authorizes FEMA to fund mental health assistance and training activities in presidentially declared major disaster areas.
This CCP grant will fund services that have already been provided and will continue to be provided to Lake County residents who have been affected by the River and Ranch Fires also known as the Mendocino Complex Fire. Lake County Behavioral Health Services (LCBHS) has partnered with Lake Family Resource Center to provide these services.
Both parties agree to amend the Standard Agreement in order to extend the two months and increase the contract by $488,976.42.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Original Contract: $153,278.24
Amendment Increase: $488,976.42
New Contract Amount: $642,254.66
FISCAL IMPACT (Narrative): This Amendment 01 to the Standard Agreement increases the original contract by $488,976.42 for a new contract maximum of $642,254.66.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of August 4, 2018 through June 30, 2019 in order to fund the Crisis Counseling Assistance and Training Program (CCP) and authorize the Behavioral Health Services Administrator to sign the Amendment.
5.13Adopt Resolution Authorizing the Health Services Department Environmental Health Division to Apply for and Receive Grant Funding from the California Integrated Waste Management Board for Local Enforcement Agency Grants for Fiscal Years Beginning July 1, 2019 through June 30, 2024 not to Exceed Five Years from the Date of Adoption
Resolution
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Department Environmental Health Division to Apply for and Receive Grant Funding from the California Integrated Waste Management Board for Local Enforcement Agency Grants for Fiscal Years Beginning July 1, 2019 through June 30, 2024 not to Exceed Five Years from the Date of Adoption.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 14, 2019
SUBJECT: Adopt Resolution Authorizing the Health Services Department Environmental Health Division to Apply for and Receive Grant Funding from the California Integrated Waste Management Board for Local Enforcement Agency Grants for Fiscal Years Beginning July 1, 2019 through June 30, 2024 not to Exceed Five Years from the Date of Adoption
EXECUTIVE SUMMARY:
The Department of Health Services, Environmental Health Division, has the opportunity to apply for and receive funding under the California Integrated Waste Management Board (CIWMB), Local Enforcement Agency (LEA), Grant Funding for Fiscal Years 2019 through 2024.
Pursuant to Public Resources Code, Section 43230, these grant awards are to be used solely for support of the solid waste facilities permit and inspection programs to supplement the LEA's existing budget for equipment, supplies, training, technical support and etc. The CIWMB will disburse approximately $1.5 million in grant funds from the Integrated Waste Management Account. The amount for which each LEA is eligible will be determined when all applications are processed annually.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Department Environmental Health Division to Apply for and Receive Grant Funding from the California Integrated Waste Management Board for Local Enforcement Agency Grants for Fiscal Years Beginning July 1, 2019 through June 30, 2024 not to Exceed Five Years from the Date of Adoption.
5.14a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve the contract for temporary heavy equipment rental between the County of Lake and Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Eastlake Sanitary Landfill in Clearlake operates under a solid waste facilities permit with the State Department of Resources Recycling and Recovery (CalRecycle). One of the permit conditions is the requirement to place a cover over all solid waste at the end of each operating day (daily cover), and furthermore to place twelve inches of compacted earthen material on any solid waste that will be exposed for longer than 180 days (intermediate cover). Historically staff has used geosynthetic tarps for daily cover (soil placed at a depth of six inches is also an approved daily cover), and generated the intermediate cover material by excavating and hauling native soil from an area of the landfill property that has not yet been used for the permanent placement of solid waste located immediately southeast of the current fill area. This area is colloquially termed the "borrow area". Excavating in the borrow area for cover material is doubly beneficial: 1) the material is readily available and free, and 2) the borrow area is envisioned as the future disposal area that will ultimately need to be excavated to a lower elevation to maximize waste disposal capacity, thereby minimizing construction excavation costs during the future landfill expansion process.
Excavations in the borrow area have now progressed to the point that rocks, not soil, are the primary material encountered. This makes excavation operations with existing County-owned equipment quite challenging and time consuming, if not impossible at times. Staff researched various options to address this issue, with consideration being given to sourcing soil from another location or using other material alternatives for intermediate cover. However, the benefit of continuing to excavate the borrow area for both current intermediate cover use and future landfilling far outweighs other alternatives.
I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique nature of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County, and furthermore that the Board approve the contract with Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted: $150,000
Additional Requested:
Annual Cost (if planned for future years): $150,000
FISCAL IMPACT (Narrative): Adequate funding for the equipment rental is provided in the solid waste operations budget.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve the contract for temporary heavy equipment rental between the County of Lake and Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000 and authorize the Chair to sign.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: May 14, 2019
SUBJECT: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve the contract for temporary heavy equipment rental between the County of Lake and Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: The Eastlake Sanitary Landfill in Clearlake operates under a solid waste facilities permit with the State Department of Resources Recycling and Recovery (CalRecycle). One of the permit conditions is the requirement to place a cover over all solid waste at the end of each operating day (daily cover), and furthermore to place twelve inches of compacted earthen material on any solid waste that will be exposed for longer than 180 days (intermediate cover). Historically staff has used geosynthetic tarps for daily cover (soil placed at a depth of six inches is also an approved daily cover), and generated the intermediate cover material by excavating and hauling native soil from an area of the landfill property that has not yet been used for the permanent placement of solid waste located immediately southeast of the current fill area. This area is colloquially termed the "borrow area". Excavating in the borrow area for cover material is doubly beneficial: 1) the material is readily available and free, and 2) the borrow area is envisioned as the future disposal area that will ultimately need to be excavated to a lower elevation to maximize waste disposal capacity, thereby minimizing construction excavation costs during the future landfill expansion process.
Excavations in the borrow area have now progressed to the point that rocks, not soil, are the primary material encountered. This makes excavation operations with existing County-owned equipment quite challenging and time consuming, if not impossible at times. Staff researched various options to address this issue, with consideration being given to sourcing soil from another location or using other material alternatives for intermediate cover. However, the benefit of continuing to excavate the borrow area for both current intermediate cover use and future landfilling far outweighs other alternatives.
I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique nature of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County, and furthermore that the Board approve the contract with Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $150,000
Amount Budgeted: $150,000
Additional Requested:
Annual Cost (if planned for future years): $150,000
FISCAL IMPACT (Narrative): Adequate funding for the equipment rental is provided in the solid waste operations budget.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and b) Approve the contract for temporary heavy equipment rental between the County of Lake and Elms Equipment Rental, Inc. for an annual not-to-exceed amount of $150,000 and authorize the Chair to sign.
5.15Adopt Resolution Expressing Support for Rotary Club of Lakeport’s Konocti Challenge Bicycling Event
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Rotary Club of Lakeport will be having their annual Konocti Challenge Bicycling Event on Saturday, October 5, 2019, between the hours of 7:00 A.M. and 9:00 P.M. Their event covers County and City roadways as well as State Routes/Highways and will require a Caltrans permit. Caltrans has requested confirmation of the Board's support of this event.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for Rotary Club of Lakeport's Konocti Challenge Bicycling Event.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 14, 2019
SUBJECT: Adopt Resolution Expressing Support for Rotary Club of Lakeport's Konocti Challenge Bicycling Event
EXECUTIVE SUMMARY:
The Rotary Club of Lakeport will be having their annual Konocti Challenge Bicycling Event on Saturday, October 5, 2019, between the hours of 7:00 A.M. and 9:00 P.M. Their event covers County and City roadways as well as State Routes/Highways and will require a Caltrans permit. Caltrans has requested confirmation of the Board's support of this event.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for Rotary Club of Lakeport's Konocti Challenge Bicycling Event.
5.16Adopt Resolution Delegating to the County Public Works Director the Ministerial Authority to obtain certain temporary construction easements up to $10,000 required for Clayton Creek Road at Clayton Creek Bridge Replacement Project
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On February 28, 2017, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding, and construction assistance services in order to replace the Clayton Creek Bridge at Clayton Creek Road (14C-0031) in Lake County, CA.
The Clayton Creek Bridge on Clayton Creek Road is slated for construction in 2020, pending the availability of federal funds. In order to obtain the required temporary construction easements for the project, authorization must be provided to the County's consultant, Quincy Engineering, to proceed. The assessor's parcel numbers for the affected parcels are APNs 012-044-070, 012-030-060, and 012-044-09-00.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director the ministerial authority to obtain temporary construction easements from certain parcels (APNs 012-044-070, 012-030-060, and 012-044-09-00) and authorize the Chair to sign said resolution.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Delegating to the County Public Works Director the Ministerial Authority to obtain certain temporary construction easements up to $10,000 required for Clayton Creek Road at Clayton Creek Bridge Replacement Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 14, 2019
SUBJECT: Adopt Resolution Delegating to the County Public Works Director the Ministerial Authority to obtain certain temporary construction easements up to $10,000 required for Clayton Creek Road at Clayton Creek Bridge Replacement Project
EXECUTIVE SUMMARY:
On February 28, 2017, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding, and construction assistance services in order to replace the Clayton Creek Bridge at Clayton Creek Road (14C-0031) in Lake County, CA.
The Clayton Creek Bridge on Clayton Creek Road is slated for construction in 2020, pending the availability of federal funds. In order to obtain the required temporary construction easements for the project, authorization must be provided to the County's consultant, Quincy Engineering, to proceed. The assessor's parcel numbers for the affected parcels are APNs 012-044-070, 012-030-060, and 012-044-09-00.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director the ministerial authority to obtain temporary construction easements from certain parcels (APNs 012-044-070, 012-030-060, and 012-044-09-00) and authorize the Chair to sign said resolution.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Delegating to the County Public Works Director the Ministerial Authority to obtain certain temporary construction easements up to $10,000 required for Clayton Creek Road at Clayton Creek Bridge Replacement Project.
5.17Adopt Resolution Ordering Approval of Final Parcel Map and the Signing of the Final Parcel Map (BETAT PM 16-05)
Resolution
passed on consent
Staff memo
The property is located off of E State Highway 20 in Nice.
The current Assessor's Parcel No. is 032-124-02. The address is 3387 E Highway 20, Nice.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement for Lakeshore Boulevard which runs through the parcel. Lakeshore Boulevard is an existing county maintained road and was depicted on the original map of Clear Lake Villas but was not specifically located with dimensions relative to the lot corners. This dedication will provide an accurate location and clarification for the roadway and public utility easement.
Water and sewage disposal for the newly created parcels will be provided through Nice Mutual Water Company and Lake County Sanitation District.
An encroachment permit has been issued by Public Works to allow a minor encroachment of a fence and building into the Sayre Avenue right of way. This encroachment can be removed at any time if necessary for road improvements.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Ordering Approval of Final Parcel Map and the Signing of the Final Parcel Map (BETAT PM 16-05).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 7, 2019
SUBJECT: Adopt Resolution Ordering Approval of Final Parcel Map and the Signing of the Final Parcel Map (BETAT PM 16-05)
EXECUTIVE SUMMARY:
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 0.93 and 0.52 acres in size.
The property is located off of E State Highway 20 in Nice.
The current Assessor's Parcel No. is 032-124-02. The address is 3387 E Highway 20, Nice.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement for Lakeshore Boulevard which runs through the parcel. Lakeshore Boulevard is an existing county maintained road and was depicted on the original map of Clear Lake Villas but was not specifically located with dimensions relative to the lot corners. This dedication will provide an accurate location and clarification for the roadway and public utility easement.
Water and sewage disposal for the newly created parcels will be provided through Nice Mutual Water Company and Lake County Sanitation District.
An encroachment permit has been issued by Public Works to allow a minor encroachment of a fence and building into the Sayre Avenue right of way. This encroachment can be removed at any time if necessary for road improvements.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Ordering Approval of Final Parcel Map and the Signing of the Final Parcel Map (BETAT PM 16-05).
5.18Adopt Proclamation Designating the Week of May 12-18, 2019 as Law Enforcement Week in Lake County, CA
Proclamation
passed on consent
Staff memo
WHEREAS, From the Beginning of this Nation, law enforcement officers have played an important role in safeguarding the rights and freedoms which are guaranteed by the constitution and in protecting the lives and property of our citizens; and
WHEREAS, through constant application of new procedures and techniques, such officers and becoming more efficient in their enforcement of our laws; and
WHEREAS, it is important that all citizens know and understand the duties, and responsibilities of their law enforcement agencies and the necessity for cooperating with them in maintaining law and order; and
WHEREAS, it is important that all citizens know and understand the extraordinary risks and sacrifices the dedicated men and women who have chosen law enforcement as a career face as they safeguard our freedom and security; and
WHEREAS, it is fitting and proper that we express our gratitude for the dedicated service and courageous deeds of law enforcement officers and for the contributions they have made to the security and well-being of all our people.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake formally designates May 12-18, 2019, as Law Enforcement Officers Week in Lake County and publicly salutes the service of law enforcement officers in our community and in communities across the nation.
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 12-18, 2019 as Law Enforcement Week in Lake County, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 14, 2019
SUBJECT: Adopt Proclamation designating the week of May 12-18, 2019 as Law Enforcement Week in Lake County, CA
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 12-18, 2019 AS LAW ENFORCEMENT OFFICERS WEEK
WHEREAS, From the Beginning of this Nation, law enforcement officers have played an important role in safeguarding the rights and freedoms which are guaranteed by the constitution and in protecting the lives and property of our citizens; and
WHEREAS, through constant application of new procedures and techniques, such officers and becoming more efficient in their enforcement of our laws; and
WHEREAS, it is important that all citizens know and understand the duties, and responsibilities of their law enforcement agencies and the necessity for cooperating with them in maintaining law and order; and
WHEREAS, it is important that all citizens know and understand the extraordinary risks and sacrifices the dedicated men and women who have chosen law enforcement as a career face as they safeguard our freedom and security; and
WHEREAS, it is fitting and proper that we express our gratitude for the dedicated service and courageous deeds of law enforcement officers and for the contributions they have made to the security and well-being of all our people.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake formally designates May 12-18, 2019, as Law Enforcement Officers Week in Lake County and publicly salutes the service of law enforcement officers in our community and in communities across the nation.
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 12-18, 2019 as Law Enforcement Week in Lake County, CA.
5.19Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner, OES Director
DATE: May 14, 2019
SUBJECT: Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval on the Memorandum of Agreement (MOA) from the last two entities that assisted Lake County in their law enforcement mutual aid request from the River and Ranch (Mendocino Complex) fire.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
5.20Approve the submission of the 2015/16, 2016/17 and 2017/18 annual reports of the Inmate Welfare Trust Fund and Commissary account
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department submits to your board, the 2015/16, 2016/17 and 2017/18 annual reports for the Inmate Welfare Trust Fund (budget unit 2215), and commissary account. These reports are required to be submitted for your approval under Penal Code Section 4025.
Upon your Boards' review, it is required that certified copies be returned to this department in order to make available to the inmate population.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds received from commissary sales and phone commissions are used primarily for the benefit, education and welfare of the inmates confined within the jail.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the submission of the 2015/16, 2016/17 and 2017/18 annual reports of the Inmate Welfare Trust Fund and Commissary account.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 12, 2019
SUBJECT: Approve the submission of the 2015/16, 2016/17 and 2017/18 annual reports of the Inmate Welfare Trust Fund and Commissary account
EXECUTIVE SUMMARY: The Sheriff's Department submits to your board, the 2015/16, 2016/17 and 2017/18 annual reports for the Inmate Welfare Trust Fund (budget unit 2215), and commissary account. These reports are required to be submitted for your approval under Penal Code Section 4025.
Upon your Boards' review, it is required that certified copies be returned to this department in order to make available to the inmate population.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds received from commissary sales and phone commissions are used primarily for the benefit, education and welfare of the inmates confined within the jail.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the submission of the 2015/16, 2016/17 and 2017/18 annual reports of the Inmate Welfare Trust Fund and Commissary account.
5.21Approve to exceed the 900 hour extra help limit for Marine Patrol Deputy Sheriff Kevin Odom, Lloyd Wells, Emil Devincenzi, Brenndon Bosse and Dennis Ostini
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests approval to exceed the 900 hour extra help limit for the Marine Patrol deputies listed above who may exceed the 900 hour extra help limit.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are available in the Sheriff/Marine Patrol budget 2205. Marine Patrol is funded by the Division of Boating and Waterways and with County boat tax revenue.
STAFFING IMPACT (if applicable): Without the use of 900 hour employees, Deputy Sheriff's on overtime would be required to cover additional Marine Patrol functions.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to exceed the 900 hour extra help limit for Deputy Sheriff Kevin Odom, Lloyd Wells, Emil Devincenzi, Brenndon Bosse, Dennis Ostini.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 18, 2019
SUBJECT: Approval to exceed the 900 hour extra help limit for Deputy Sheriff Kevin Odom, Lloyd Wells, Emil Devincenzi, Brenndon Bosse, Dennis Ostini
EXECUTIVE SUMMARY: The Sheriff's Department requests approval to exceed the 900 hour extra help limit for the Marine Patrol deputies listed above who may exceed the 900 hour extra help limit.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are available in the Sheriff/Marine Patrol budget 2205. Marine Patrol is funded by the Division of Boating and Waterways and with County boat tax revenue.
STAFFING IMPACT (if applicable): Without the use of 900 hour employees, Deputy Sheriff's on overtime would be required to cover additional Marine Patrol functions.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to exceed the 900 hour extra help limit for Deputy Sheriff Kevin Odom, Lloyd Wells, Emil Devincenzi, Brenndon Bosse, Dennis Ostini.
5.22Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee's credit card in error
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $103.40
Amount Budgeted: $103.40
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative):
There is no County cost.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee's credit card in error.
Thank you for your consideration.
Attachments
Back up data for charges.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, DIRECTOR LCDSS
DATE: May 14, 2019
SUBJECT: Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee's credit card in error
EXECUTIVE SUMMARY:
On 4-19-19, Gracia Albin noticed that Social Worker, Maria Allen, had been charged for a motel room in Klamath, CA on 12-19-18 for $103.40 while she was on County business. Ms. Albin brought this information to Deputy Director, Amber Davis. Ms. Albin stated that the motel reservation had been made with Ms. Davis's Cal-Card. Upon arrival, the motel requested Ms. Allen to give them a credit card for potential incidental charges. When Ms. Allen checked out of the motel on 12-20-18, the motel charged Ms. Allen's credit card instead of the Cal-Card. Ms. Allen did not submit an expenditure claim within 60 days because she had not noticed the charge had been made until Ms. Albin brought it to her attention on 4-19-19. Ms. Allen submitted a copy of her credit card statement to Ms. Davis showing that the charge had been made on her credit card. I am submitting a new claim on Ms. Allen's behalf and requesting that you approve the reimbursement for $103.40.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $103.40
Amount Budgeted: $103.40
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative):
There is no County cost.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve request for reimbursement in the amount of $103.40 on a late claim for Maria Allen as the charge had been made on the employee's credit card in error.
Thank you for your consideration.
Attachments: Back up data for charges.
5.23(Sitting as the Lake County Watershed Protection District Board of Directors) - Approve Budget Transfer and New Capital Asset in the Amount of $35,000 for Purchase of Oil Spill Response Trailer and Equipment and Authorize the Chair to Sign
Action Item
passed on consent
approved — Pass
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: $35,000.00
Additional Requested: NA
Annual Cost (if planned for future years): NA
FISCAL IMPACT (Narrative): None - grant funding has been received.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer and New Capital Asset in the Amount of $35,000.00 for Purchase of Oil Spill Response Trailer and Equipment and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District Board of Directors
FROM: David Cowan, Water Resources Director
DATE: May 14, 2019
SUBJECT: Approve Budget Transfer and New Capital Asset in the Amount of $35,000.00 for Purchase of Oil Spill Response Trailer and Equipment and Authorize the Chair to Sign.
EXECUTIVE SUMMARY: On October 23, 2018, your Board approved the purchase of a grant-funded oil spill response trailer and equipment for a $35,000.00. That amount was incorrectly allocated to BU 8109 Account 781.53-48 (Water Quality). This request is to transfer said funds into BU 8109 Account 781.62-74 (Fixed Asset) to correctly reflect the purchase of a capital asset.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $35,000.00
Amount Budgeted: $35,000.00
Additional Requested: NA
Annual Cost (if planned for future years): NA
FISCAL IMPACT (Narrative): None - grant funding has been received.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer and New Capital Asset in the Amount of $35,000.00 for Purchase of Oil Spill Response Trailer and Equipment and Authorize the Chair to Sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.23. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:10 A.M. - (a) Presentation of Proclamation Designating the Week of May 18 - 24, 2019 as National Safe Boating Week in Lake County, CA; (b) Presentation of Proclamation Designating the Week of May 12-18, 2019 as Law Enforcement Week in Lake County, CA; and (c) Presentation of Proclamation Designating the Month of May 2019 as Military Appreciation Month in Lake County, CA
Proclamation
Ceremonial item only.
Clerk’s notes: (a) Supervisor Simon read the proclamation into the record and presented it to Coast Guard Flotilla 8x8 members Dorothy DeLope and Kevin Kealey. Ms. DeLope spoke.
(b) Supervisor Sabatier read the proclamation into the record and presented it to Sheriff Brian Martin, Undersheriff Chris Macedo and Captain Norm Taylor. Sheriff Martin spoke.
(c) Supervisor Crandell read the proclamation into the record and presented it to Staff Sergeant Miller. Staff Sergeant Miller spoke.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Response to the Bureau of Indian Affairs Invitation to Provide Comment on the Habematolel Pomo of Upper Lake’s Land Acquisition Application
Action Item
approved — Pass
Carried 4-0 — moved by Crandell (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, approved the response to the Bureau of Indian Affairs Invitation to Provide Comment on the Habematolel Pomo of Upper Lake’s Land Acquisition Application. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chairperson for the Habematolel Pomo of Upper Lake Sherry Treppa was present and spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(a) (Sitting as the Lake County Air Quality Management District Board of Directors) - Consideration of Resolution Establishing a Streamlined Process for Processing Cannabis Cultivation Permits Through the Issuance of Temporary and Provisional Permits; and (b) Consideration of a Resolution Adopting a Policy for the Collection of Taxes Pursuant to the Lake County Cannabis Cultivation Tax Ordinance
Resolution
Adopted, as amended — Pass
(a) By Board consensus, this item will be continued to May 21, 2019, to discuss the deferral of fees from the Air Quality Management District.
(b) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: (a) Air Quality Pollution Officer Doug Gearhart presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak and the following people spoke: Mike Mitzel, Lance Williams, Michael Wagner and Bobby Dutcher. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Amendment Three to the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2018-19 in the amount of $745,840 for a new contract total of $1,045,840 and authorize the Chair to sign
Action Item
approved — Pass
Carried 4-0 — moved by Sabatier (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: North American Mental Health Services (NAMHS) will provide psychiatric evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, telepsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
BACKGROUND AND DISCUSSION: Department of Health Care Services (DHCS) is required to analyze and certify a county mental health plan (MHP) provider network to ensure that the MHP is in compliance with capacity and adequacy requirements. Federal law requires that a MHP comply with the network data submission requirements as a condition for receiving payment under Medi-Cal. If DHCS determines that Lake MHP is out of compliance with the reporting requirements, Lake MHP will be subject to fines, sanctions, and penalties in accordance with state law.
Lake MHP is now required to submit an extensive report entitled Network Adequacy Certification Tool (NACT) to DHCS on a quarterly basis (July 1st, Oct 1st, January 1st, and April 1st) so that the MHP can be certified as having an appropriate network.
Lake MHP submitted the NACT on 3/30/18, and received a Corrective Action Plan (CAP) on 9-21-18. DHCS informed Lake MHP must increase the existing telehealth contract to increase its network by 1.64 FTE adult psychiatry providers, and .88 FTE children/youth psychiatry providers by 12/31/18. DHCS recommended that LCBHS increase the contract to a dollar amount that would cover the 2.52 FTE's.
Lake submitted a Plan of Correction to DHCS on 10/22/18 that stated the current contract with NAMHS would be increased to $1,370,000.00 to secure compliance with the mandate. A contract was initiated to bring us into compliance with the mandate; however, it was pulled from the BOS agenda as the funds were not allocated to the current year's fiscal budget.
On April 8, 2019, DHCS sent a Sanction Letter to Lake MHP informing of possible sanctions. Below is important information regarding the sanction process:
* DHCS Letters mailed today, thus the 60-day clock begins April 8, 2019.
* Sanctions, which would be achieved by withholding 50% of a county's monthly average FFP, begin June 8, 2019.
* Sanctions will be withheld and refunded to the county upon proof of compliance.
* Civil Penalties will be calculated beginning July 1, 2019. These penalties will equal 10% of (the number of beneficiaries x $500 per beneficiary).
* Civil penalties WILL NOT BE REFUNDED to the county.
* Counties may appeal within 60 days to the DHCS Office of Administrative Hearings and Appeals, but the appeal will not stay any sanctions or penalties.
* DHCS must submit its second annual network certification to the Centers for Medicare and Medicaid Services in July; upon completion of its analysis, DHCS may impose additional corrective actions upon the MHPs for inadequate network access.
According to the DHCS Sanction Letter, Lake MHP must increase psychiatric services by 2.06 FTE (which is a decrease from our original CAP). This works out to approximately $1,113.840.00 (at a rate of $260.00 an hour) for the Fiscal Year.
CURRENT PLAN OF CORRECTION:
1. A third Amendment to the existing FY 18/19 contract with Northern American Mental Health Services (NAMHS) will increase this contract to $1,045,840.00 with a term date of 6-30-19.
2. A new contract was initiated with Locum Tenens for a psychiatrist for 32 hours a week starting 5-1-19 through 6-30-19 for $68,000.00.
3. We proposed in our FY 19-20 budget to allocate funds to support the continuation of both psychiatric services contracts to total $1,113,840.00.
/
/
/
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 250,000
Amendment 1 Change: Address Change
Amendment 2 Increase: $ 50,000
Amendment 3 Increase: $ 745,840
New Contract Amount: $1,045,840
FISCAL IMPACT (Narrative): In order to ensure LCBHS is in compliance with the State mandated Network Adequacy requirements, the parties desire to increase the Agreement by $745,840 for a new contract maximum of $1,045,840. Although the services performed will not reach this contract maximum by the end of Fiscal Year 18-19, as we are currently averaging $25,000 per month, the contract maximum will bring LCBHS into compliance with the NACT requirements thus alleiviating any current and future fines, sanctions, and penalties.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Amendment Three to the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2018-19 in the amount of $745,840 for a new contract total of $1,045,840 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: May 14, 2019
SUBJECT: Consideration of Amendment Three to the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2018-19 in the amount of $745,840 for a new contract total of $1,045,840 and authorize the Chair to sign
EXECUTIVE SUMMARY: North American Mental Health Services (NAMHS) will provide psychiatric evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, telepsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
BACKGROUND AND DISCUSSION: Department of Health Care Services (DHCS) is required to analyze and certify a county mental health plan (MHP) provider network to ensure that the MHP is in compliance with capacity and adequacy requirements. Federal law requires that a MHP comply with the network data submission requirements as a condition for receiving payment under Medi-Cal. If DHCS determines that Lake MHP is out of compliance with the reporting requirements, Lake MHP will be subject to fines, sanctions, and penalties in accordance with state law.
Lake MHP is now required to submit an extensive report entitled Network Adequacy Certification Tool (NACT) to DHCS on a quarterly basis (July 1st, Oct 1st, January 1st, and April 1st) so that the MHP can be certified as having an appropriate network.
Lake MHP submitted the NACT on 3/30/18, and received a Corrective Action Plan (CAP) on 9-21-18. DHCS informed Lake MHP must increase the existing telehealth contract to increase its network by 1.64 FTE adult psychiatry providers, and .88 FTE children/youth psychiatry providers by 12/31/18. DHCS recommended that LCBHS increase the contract to a dollar amount that would cover the 2.52 FTE's.
Lake submitted a Plan of Correction to DHCS on 10/22/18 that stated the current contract with NAMHS would be increased to $1,370,000.00 to secure compliance with the mandate. A contract was initiated to bring us into compliance with the mandate; however, it was pulled from the BOS agenda as the funds were not allocated to the current year's fiscal budget.
On April 8, 2019, DHCS sent a Sanction Letter to Lake MHP informing of possible sanctions. Below is important information regarding the sanction process:
* DHCS Letters mailed today, thus the 60-day clock begins April 8, 2019.
* Sanctions, which would be achieved by withholding 50% of a county's monthly average FFP, begin June 8, 2019.
* Sanctions will be withheld and refunded to the county upon proof of compliance.
* Civil Penalties will be calculated beginning July 1, 2019. These penalties will equal 10% of (the number of beneficiaries x $500 per beneficiary).
* Civil penalties WILL NOT BE REFUNDED to the county.
* Counties may appeal within 60 days to the DHCS Office of Administrative Hearings and Appeals, but the appeal will not stay any sanctions or penalties.
* DHCS must submit its second annual network certification to the Centers for Medicare and Medicaid Services in July; upon completion of its analysis, DHCS may impose additional corrective actions upon the MHPs for inadequate network access.
According to the DHCS Sanction Letter, Lake MHP must increase psychiatric services by 2.06 FTE (which is a decrease from our original CAP). This works out to approximately $1,113.840.00 (at a rate of $260.00 an hour) for the Fiscal Year.
CURRENT PLAN OF CORRECTION:
1. A third Amendment to the existing FY 18/19 contract with Northern American Mental Health Services (NAMHS) will increase this contract to $1,045,840.00 with a term date of 6-30-19.
2. A new contract was initiated with Locum Tenens for a psychiatrist for 32 hours a week starting 5-1-19 through 6-30-19 for $68,000.00.
3. We proposed in our FY 19-20 budget to allocate funds to support the continuation of both psychiatric services contracts to total $1,113,840.00.
/
/
/
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 250,000
Amendment 1 Change: Address Change
Amendment 2 Increase: $ 50,000
Amendment 3 Increase: $ 745,840
New Contract Amount: $1,045,840
FISCAL IMPACT (Narrative): In order to ensure LCBHS is in compliance with the State mandated Network Adequacy requirements, the parties desire to increase the Agreement by $745,840 for a new contract maximum of $1,045,840. Although the services performed will not reach this contract maximum by the end of Fiscal Year 18-19, as we are currently averaging $25,000 per month, the contract maximum will bring LCBHS into compliance with the NACT requirements thus alleiviating any current and future fines, sanctions, and penalties.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Amendment Three to the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2018-19 in the amount of $745,840 for a new contract total of $1,045,840 and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Amendment Three to the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2018-19 in the amount of $745,840 for a new contract total of $1,045,840 and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Services Administrator Todd Metcalf presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Amendment Two to the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19 and Fiscal Year 2019-20 for an increase of $488,976.42 and a new contract maximum of $642,254.66, and authorize the Chair to sign
Action Item
approved — Pass
Carried 4-0 — moved by Crandell (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
BACKGROUND AND DISCUSSION: As the County has secured the Immediate Services Program (ISP) and the Regular Services Program (RSP) funding provided by FEMA which provides for services immediately following a federal disaster declaration, it is necessary to utilize the services of another agency within the county to provide services to Lake County residents affected by the federally declared major disaster.
Since LFRC has the immediate capacity and has been offering these type of services, LCBHS would like LFRC to continue to offer the same services through the remainder of the RSP term.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Immediate Services Program: $153,278.24
Regular Services Program: $488,976.42
Total FEMA funding: $642,254.66
FISCAL IMPACT (Narrative): As the total of the RSP funds from this FEMA based assistance have been contracted between the Department of Healthcare Services (DHCS) and LCBHS, LCBHS is requesting approval of the amendment for an increase of $488,976.42 for a new contract maximum of $642,254.66.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Two to the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19 and Fiscal Year 2019-20 for an increase of $488,976.42 and a new contract maximum of $642,254.66, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
DATE: May 14, 2019
SUBJECT: Consideration of Amendment Two to the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19 and Fiscal Year 2019-20 for an increase of $488,976.42 and a new contract maximum of $642,254.66, and authorize the Chair to sign
EXECUTIVE SUMMARY: During the Mendocino Complex fires known also as the River Fire and the Ranch Fire and continuing through the aftermath and the recovery phase, Lake County Behavioral Health Services (LCBHS) was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was also expressed by school officials. The destruction of the Mendocino Complex Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor's services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
BACKGROUND AND DISCUSSION: As the County has secured the Immediate Services Program (ISP) and the Regular Services Program (RSP) funding provided by FEMA which provides for services immediately following a federal disaster declaration, it is necessary to utilize the services of another agency within the county to provide services to Lake County residents affected by the federally declared major disaster.
Since LFRC has the immediate capacity and has been offering these type of services, LCBHS would like LFRC to continue to offer the same services through the remainder of the RSP term.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Immediate Services Program: $153,278.24
Regular Services Program: $488,976.42
Total FEMA funding: $642,254.66
FISCAL IMPACT (Narrative): As the total of the RSP funds from this FEMA based assistance have been contracted between the Department of Healthcare Services (DHCS) and LCBHS, LCBHS is requesting approval of the amendment for an increase of $488,976.42 for a new contract maximum of $642,254.66.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Two to the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19 and Fiscal Year 2019-20 for an increase of $488,976.42 and a new contract maximum of $642,254.66, and authorize the Chair to sign.
On motion of Supervisor Crandell, and by vote of the Board, approved Amendment Two to the Agreement between the County of Lake and Lake Family Resource Center (LFRC) for the Provision of the FEMA Based Immediate Services Program and Known as Cal Hope for Fiscal Year 2018-19 and Fiscal Year 2019-20 for an increase of $488,976.42 and a new contract maximum of $642,254.66, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Services Administrator Todd Metcalf presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of an Exception to LCEA Unit 4 MOU Requirement for a 75% Health Stipend for a Recent Retiree
Action Item
approved — Pass
Carried 3-1 — moved by Simon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: nay Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
The LCEA Unit 4 MOU requires twenty (20) years of total County service, of which five (5) years must be continuously served immediately prior to retiring, in order for a retiree participating in the County's retiree insurance program to be awarded a monthly stipend equivalent to 75% of the group health insurance medical premium for active employees with employee-only coverage under the same health plan.
Linda Puertolas was a long-time County employee, and retired after 19 years and 10 months of County service. At retirement, Ms. Puertolas converted her sick leave to retirement service credit and reached 20 years of CalPERS service credit. Mr. Puertolas had the understanding that her service credit with CalPERS was equivalent to her time with the County when, in fact, those two numbers are separate.
This request is a one-time isolated incident. Human Resources will be reviewing all future retirement notifications to ensure that the soon-to-be retiree is aware of any important anniversary dates that may affect their retirement decision. Human Resources has also updated their retirement materials to educate employees on CalPERS service credit and time with the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting that your Board approve the exception to the LCEA Unit 4 MOU requirement for a 75% Health Stipend for Ms. Puertolas.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Pamela Nichols, Human Resources Director
DATE: May 14, 2019
SUBJECT: Consideration of an Exception to LCEA Unit 4 MOU Requirement for a 75% Health Stipend for a Recent Retiree
EXECUTIVE SUMMARY:
The LCEA Unit 4 MOU requires twenty (20) years of total County service, of which five (5) years must be continuously served immediately prior to retiring, in order for a retiree participating in the County's retiree insurance program to be awarded a monthly stipend equivalent to 75% of the group health insurance medical premium for active employees with employee-only coverage under the same health plan.
Linda Puertolas was a long-time County employee, and retired after 19 years and 10 months of County service. At retirement, Ms. Puertolas converted her sick leave to retirement service credit and reached 20 years of CalPERS service credit. Mr. Puertolas had the understanding that her service credit with CalPERS was equivalent to her time with the County when, in fact, those two numbers are separate.
This request is a one-time isolated incident. Human Resources will be reviewing all future retirement notifications to ensure that the soon-to-be retiree is aware of any important anniversary dates that may affect their retirement decision. Human Resources has also updated their retirement materials to educate employees on CalPERS service credit and time with the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting that your Board approve the exception to the LCEA Unit 4 MOU requirement for a 75% Health Stipend for Ms. Puertolas.
On motion of Supervisor Simon, and by vote of the Board, approved the Exception to LCEA Unit 4 MOU Requirement for a 75% Health Stipend for Recent Retiree, Linda Puertolas. The motion carried by the following vote:
Clerk’s notes: Human Resources Senior Analyst Jesse Puett presented the item to the Board. Retiree Linda Puertolas was present and spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Contract Change Order No. 2 for the Lower Lake Parks Maintenance Facility Project, Bid No. 18-17
Action Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This project is a Clayton Fire rebuild and the expenses have been submitted to the County's insurance provider for reimbursement. Changes to the scope of the project which are within the scope of the approved Statement of Loss are typically eligible for reimbursement. These minor changes are within the scope of the Statement of Loss and are expected to be reimbursed to the County.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Contract Change Order No. 2 for the Lower Lake Parks Maintenance Facility Project, Bid No. 18-17
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: May 14, 2019
SUBJECT: Consideration of Contract Change Order No. 2 for the Lower Lake Parks Maintenance Facility Project, Bid No. 18-17
EXECUTIVE SUMMARY:
The project geotechnical report for the construction of the Lower Lake Parks Maintenance Facility specified excavation of old fill and weak, porous, and compressible surface soils to a depth of approximately three feet based on soil borings performed during design. However, during excavation of the footings soft soil and water seepage were encountered that required deepening the footings beyond the plan depth. In consultation with the geotechnical engineer and project design engineer the recommended solution is to excavate the footings to a depth of five feet from finish floor and place a light-weight sand slurry concrete mix to the bottom of the planned footing depth. This change order accounts for the cost of additional excavation and placement of slurry; no additional working days are required. The increased cost to the project is $15,146.00 for a total contract cost of $746,252.00.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $746,252.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This project is a Clayton Fire rebuild and the expenses have been submitted to the County's insurance provider for reimbursement. Changes to the scope of the project which are within the scope of the approved Statement of Loss are typically eligible for reimbursement. These minor changes are within the scope of the Statement of Loss and are expected to be reimbursed to the County.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Contract Change Order No. 2 for the Lower Lake Parks Maintenance Facility Project, Bid No. 18-17
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 2 for the Lower Lake Parks Maintenance Facility Project, Bid No. 18-17. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.2Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Registrar of Voters
Closed Session Item
approved — Pass
Carried 4-0 (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, appointed Catherine McMullen as Registrar of Voters at Step Six of the Salary Range, effective June 24, 2019. The motion carried by the following vote:
Clerk’s notes: The Board reconvened into Regular Session at 11:16 a.m. having taken the following action.