Board Of Supervisors — Tuesday, May 21, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation designating the Week of May 19th - 25th, 2019 as Wildfire Awareness Week in Lake County
Proclamation
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
5.2Approve Second Amendment to Side Letter with the Lake County Deputy Sheriff’s Association for On-Call Status for Patrol Deputies
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On April 2, 2019, your Board approved a side letter to the Lake County Deputy Sheriff's Association MOU in order to provide Deputy Sheriffs assigned to patrol the opportunity to be placed on On-Call status during this time of staffing shortages in the department. The attached Second Amendment to the original side letter extends this provision for the life of the current contract, ending 12/31/19. The Sheriff has indicated a need for this to continue.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Side Letter, authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 21, 2019
SUBJECT: Approve Second Amendment to Side Letter with the Lake County Deputy Sheriff's Association for On-Call Status for Patrol Deputies
EXECUTIVE SUMMARY:
On April 2, 2019, your Board approved a side letter to the Lake County Deputy Sheriff's Association MOU in order to provide Deputy Sheriffs assigned to patrol the opportunity to be placed on On-Call status during this time of staffing shortages in the department. The attached Second Amendment to the original side letter extends this provision for the life of the current contract, ending 12/31/19. The Sheriff has indicated a need for this to continue.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Side Letter, authorizing the Chair to sign.
5.3Adopt Resolution Approving a Cooperative Agreement No. 19-0040-000-SA with the California Department of Food and Agriculture Farmer’s Market Program for the County of Lake
Resolution
passed on consent
Staff memo
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their own produce at a Certified Farmer's Market (CFM). There were two CFM'S in Lake County in 2018 and 31 Certified Producers registered with the county. This agreement reimburses the county for extra, non- routine inspections driven by alleged, credible violations for fiscal year 2019/2020. It also reimburses the county for investigation time and enforcement actions taken. The agreement would reimburse the county up to $1,500 and would only be implemented under the conditions stated above.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $1500.00
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving a Cooperative Agreement No. 19-0040-000-SA with the California Department of Food and Agriculture Farmer's Market Program for the County of Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: May 21, 2019
SUBJECT: Adopt Resolution Approving a Cooperative Agreement No. 19-0040-000-SA with the California Department of Food and Agriculture Farmer's Market Program for the County of Lake
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their own produce at a Certified Farmer's Market (CFM). There were two CFM'S in Lake County in 2018 and 31 Certified Producers registered with the county. This agreement reimburses the county for extra, non- routine inspections driven by alleged, credible violations for fiscal year 2019/2020. It also reimburses the county for investigation time and enforcement actions taken. The agreement would reimburse the county up to $1,500 and would only be implemented under the conditions stated above.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $1500.00
Amount Budgeted: $1500.00
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving a Cooperative Agreement No. 19-0040-000-SA with the California Department of Food and Agriculture Farmer's Market Program for the County of Lake.
5.4Adopt Resolution Approving a Cooperative Agreement No. 19-73-06-0256-RA with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake
Resolution
passed on consent
Staff memo
I would like to ask the Board to adopt the attached Resolution which approves the Work and Financial Plan between Lake County and USDA APHIS Wildlife Services for July 1, 2019 through June 30, 2020. The Work and Financial Plan amount is $106,475. The previous agreement was $103,374. The revenue accounts for 64% of the budget and it originates from local property taxes and state fees.
Wildlife Services maintains an integrated wildlife damage management program in Lake County to protect residents, property, livestock, crops and natural resources from damage caused by predators and other nuisance wildlife. The Wildlife Services program provides Federal leadership in managing these issues. Federal trappers use wildlife damage management strategies that are biologically sound and environmentally safe. They work with State Fish and Wildlife when managing wildlife problems and strive to reduce damage caused by wildlife to the lowest possible levels while at the same time reducing wildlife mortality.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $69,100
Additional Requested: $37,375
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving a Cooperative Agreement No. 19-73-06-0256-RA with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: May 21, 2019
SUBJECT: Adopt Resolution Approving a Cooperative Agreement No. 19-73-06-0256-RA with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution which approves the Work and Financial Plan between Lake County and USDA APHIS Wildlife Services for July 1, 2019 through June 30, 2020. The Work and Financial Plan amount is $106,475. The previous agreement was $103,374. The revenue accounts for 64% of the budget and it originates from local property taxes and state fees.
Wildlife Services maintains an integrated wildlife damage management program in Lake County to protect residents, property, livestock, crops and natural resources from damage caused by predators and other nuisance wildlife. The Wildlife Services program provides Federal leadership in managing these issues. Federal trappers use wildlife damage management strategies that are biologically sound and environmentally safe. They work with State Fish and Wildlife when managing wildlife problems and strive to reduce damage caused by wildlife to the lowest possible levels while at the same time reducing wildlife mortality.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $106,475
Amount Budgeted: $69,100
Additional Requested: $37,375
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving a Cooperative Agreement No. 19-73-06-0256-RA with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake.
5.5Approve Advanced Salary Step appointment of Richard Bachman to County Veterinarian
Action Item
passed on consent
Staff memo
As your Board is aware, it is within your authority to approve advanced step salary appointments for employment candidates with extraordinary qualifications, such as Richard Bachman, who has accepted my conditional offer of employment to our County Veterinarian position. Richard Bachman is a licensed Doctor of Veterinarian Medicine, has over 30 years of experience, and has focused on shelter medicine for 24 years. Richard Bachman is very well qualified for appointment at Step 5 on our salary scale.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Salary savings resulting from contractual veterinarian work will be applied to the cost.
FISCAL IMPACT (Narrative): Adequate funds exist in salary wages and savings of contractual services for veterinarian care to cover costs. New fiscal budget has been worked to accommodate this change.
STAFFING IMPACT (if applicable): Will enable Lake County Animal Care and Control to provide a high level of care to the animals under its care while providing low cost services to the public.
..Recommended Action
RECOMMENDED ACTION:
Approve Advanced Salary Step appointment of Richard Bachman to County Veterinarian.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jonathan Armas, Animal Care and Control Director
DATE: May 21, 2019
SUBJECT: Approve Advanced Salary Step appointment of Richard Bachman to County Veterinarian
EXECUTIVE SUMMARY:
As your Board is aware, it is within your authority to approve advanced step salary appointments for employment candidates with extraordinary qualifications, such as Richard Bachman, who has accepted my conditional offer of employment to our County Veterinarian position. Richard Bachman is a licensed Doctor of Veterinarian Medicine, has over 30 years of experience, and has focused on shelter medicine for 24 years. Richard Bachman is very well qualified for appointment at Step 5 on our salary scale.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Salary savings resulting from contractual veterinarian work will be applied to the cost.
FISCAL IMPACT (Narrative): Adequate funds exist in salary wages and savings of contractual services for veterinarian care to cover costs. New fiscal budget has been worked to accommodate this change.
STAFFING IMPACT (if applicable): Will enable Lake County Animal Care and Control to provide a high level of care to the animals under its care while providing low cost services to the public.
..Recommended Action
RECOMMENDED ACTION:
Approve Advanced Salary Step appointment of Richard Bachman to County Veterinarian.
5.6Adopt Proclamation designating the Month of May 2019 as Mental Health Awareness Month
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Board of Supervisors does hereby proclaim May 2019 as Mental Health Month in Lake County and calls upon the citizens, government agencies, public and private institutions, businesses and schools in Lake County to recommit our community to increasing the awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mental health conditions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2019 as Mental Health Awareness Month
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: 5/21/2019
SUBJECT: Adopt Proclamation designating the Month of May 2019 as Mental Health Awareness Month
EXECUTIVE SUMMARY: The Lake County Board of Supervisors does hereby proclaim May 2019 as Mental Health Month in Lake County and calls upon the citizens, government agencies, public and private institutions, businesses and schools in Lake County to recommit our community to increasing the awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mental health conditions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2019 as Mental Health Awareness Month
5.7Approve Advance Step 5 Hiring of Ms. Judith Krings in the position of Registered Nurse, Extra Help 900-Hour
Action Item
passed on consent
5.8Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $108,500.00; and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last eighteen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $108,500.00; and Authorize the Board Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 21, 2019
SUBJECT: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $108,500.00; and Authorize the Board Chair to Sign
EXECUTIVE SUMMARY: The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last eighteen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $108,500.00; and Authorize the Board Chair to Sign.
5.9Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $27,245.00; and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-one years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $27,245.00; and Authorize the Board Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 21, 2019
SUBJECT:Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $27,245.00; and Authorize the Board Chair to Sign
EXECUTIVE SUMMARY: The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-one years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2019 through June 30, 2020 and a maximum amount of $27,245.00; and Authorize the Board Chair to Sign
5.10Award of Bid for the Clark Drive Pavement Repair Project; Bid No. 18/24; Federal Aid Project No.: BRLS-5914(025)
Action Item
passed on consent
Staff memo
The Scope of the project is to construct 3" deep dig-outs, place a single layer chip seal, fog seal, and traffic stripes, and markings to repair the damage to Clark Drive after it was used for a detour during the construction of the Cole Creek at Soda Bay Road bridge replacement project.
Staff recommends that the Board of Supervisors award the contract for the Clark Drive Pavement Repair Project to Northwest Paving, Inc. in the amount of $297,327.00 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $297,327.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the contract for the Clark Drive Pavement Repair Project to Northwest Paving Inc., in the amount of $297,327.00 and authorize the Chair to execute the agreement and execute the attached Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: May 21, 2019
SUBJECT: Consent Agenda Item for May 21, 2019. Award of Bid for the Clark Drive Pavement Repair Project; Bid No. 18-24; Federal Aid Project No.: BRLS-5914 (025)
EXECUTIVE SUMMARY:
The purchasing department publicly opened bids for the subject project on Tuesday, April 30, 2019. Five (5) bids were received and the lowest responsible bidder was Northwest Paving, Inc., of Redding, CA. Please refer to the attached bid tabulation,
This project is fully funded from the Federal Highway Bridge Program (HBP) and local match.
The Scope of the project is to construct 3" deep dig-outs, place a single layer chip seal, fog seal, and traffic stripes, and markings to repair the damage to Clark Drive after it was used for a detour during the construction of the Cole Creek at Soda Bay Road bridge replacement project.
Staff recommends that the Board of Supervisors award the contract for the Clark Drive Pavement Repair Project to Northwest Paving, Inc. in the amount of $297,327.00 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $297,327.00
Amount Budgeted: $297,327.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the contract for the Clark Drive Pavement Repair Project to Northwest Paving Inc., in the amount of $297,327.00 and authorize the Chair to execute the agreement and execute the attached Notice of Award.
5.11Approve budget transfer in the amount of $28,937 in the Sheriff/Marine Patrol budget 2205, transferring funds from object code 17.00 into 62.74, in the amount of $28,937
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On December 11, 2018, your Board approved the purchase of a replacement engine for a 2011 24' Alumaweld patrol boat used by our Marine Patrol division. A bid to McAtee's Marine in the amount of $28,936.89 was approved from the Sheriff/Marine Patrol budget 2205 object code 17.00. At the request of the Auditor's Office, a budget transfer in this amount is being requested so this motor will show as a fixed asset on the County's Capitalized Asset listing (budget transfer is attached). The patrol boat is owned by the State Department of Parks and Recreation, Division of Boating and Waterways. State monies were used to purchase this boat and there was no cost of the County in its acquisition.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Object code transfer only
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve budget transfer in the amount of $28,937 in the Sheriff/Marine Patrol budget 2205, transferring funds from object code 17.00 into 62.74, in the amount of $28,937
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin/Sheriff/Coroner
DATE: May 21, 2019
SUBJECT: Approve budget transfer in the amount of $28,937 in the Sheriff/Marine Patrol budget 2205, transferring funds from object code 17.00 into 62.74, in the amount of $28,937
EXECUTIVE SUMMARY: On December 11, 2018, your Board approved the purchase of a replacement engine for a 2011 24' Alumaweld patrol boat used by our Marine Patrol division. A bid to McAtee's Marine in the amount of $28,936.89 was approved from the Sheriff/Marine Patrol budget 2205 object code 17.00. At the request of the Auditor's Office, a budget transfer in this amount is being requested so this motor will show as a fixed asset on the County's Capitalized Asset listing (budget transfer is attached). The patrol boat is owned by the State Department of Parks and Recreation, Division of Boating and Waterways. State monies were used to purchase this boat and there was no cost of the County in its acquisition.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Object code transfer only
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve budget transfer in the amount of $28,937 in the Sheriff/Marine Patrol budget 2205, transferring funds from object code 17.00 into 62.74, in the amount of $28,937
5.12(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: 130,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. There is no county general fund monies utilized for these services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 21, 2019
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contracts. PJ Helicopters for helicopter services for Calendar Year 2019; A&P helicopters for Fiscal Year 2019/20 and Sierra Air Helicopters for the remainder of Fiscal Year 2018/19 and 2019/20.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year, therefore, we will be utilizing all three of these vendors with the funds available.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 130,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. There is no county general fund monies utilized for these services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2019 in the amount of $60,000 and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2019-20 in the amount of $100,000 and authorize the Chair to sign; and (d) Approve Agreement between the County of Lake and Sierra Air Helicopters in the amount of $30,000 and authorize the Chair to sign.
5.13Adopt Resolution to Appropriate Revenue from the Drug Enforcement Agency to the Sheriff/Marijuana budget 2203, in the amount of $75,000 for marijuana eradication.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department is requesting approval to appropriate revenue in the amount of $75,000 into the Sheriff/Marijuana budget 2203 to cover the costs of flight time during marijuana eradication efforts.
This funding is provided by the Drug Enforcement Agency (DEA) and is reimbursed to the County upon monthly billings. This is a new process this year as the DEA has provided advanced funding in the past.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are being allocated from the Drug Enforcement Agency for flight time. These are not general fund monies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Appropriate Revenue from the Drug Enforcement Agency to the Sheriff/Marijuana budget 2203, in the amount of $75,000 for marijuana eradication.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 21, 2019
SUBJECT: Adopt Resolution to Appropriate Revenue from the Drug Enforcement Agency to the Sheriff/Marijuana budget 2203, in the amount of $75,000 for marijuana eradication.
EXECUTIVE SUMMARY: The Sheriff's Department is requesting approval to appropriate revenue in the amount of $75,000 into the Sheriff/Marijuana budget 2203 to cover the costs of flight time during marijuana eradication efforts.
This funding is provided by the Drug Enforcement Agency (DEA) and is reimbursed to the County upon monthly billings. This is a new process this year as the DEA has provided advanced funding in the past.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are being allocated from the Drug Enforcement Agency for flight time. These are not general fund monies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Appropriate Revenue from the Drug Enforcement Agency to the Sheriff/Marijuana budget 2203, in the amount of $75,000 for marijuana eradication.
5.14Approve First Amendment to the Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $1,927.60, from January 1, 2018 to December 31, 2021 and authorize the Chair to sign
Agreement
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
In January of 2019, your Board approved a contract between Lake County Department of Social Services and North Coast Opportunities, Inc. to administer the Housing Support Program. This program provides support and financial assistance, primarily in the form of rent payments, to CalWORKs clients who meet the program eligibility requirements. In March, the State allocated additional funds in the amount of $1,927.60 to send two Housing Support Program Case Managers to the Annual Housing California Conference in April of 2019.
This amendment is needed to adjust the compensation amount of the current contract, and provide payment to contractor. It is specified in the amendment that the additional funds are only to be used to attend the conference in Fiscal Year 2018 - 2019. This amendment will increase total compensation to $291,917.60 for Fiscal Year 2018 - 2019, and the total compensation will remain at $290,000 per Fiscal Year, for the remainder of the contract.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Amount Budgeted: $1,927.60
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to the Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $1,927.60, from January 1, 2018 to December 31, 2021 and authorize the Chair to sign.
Attachment: NCO Housing Contract First Amendment
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: May 21, 2019
SUBJECT: Approve First Amendment to the Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $1,927.60, from January 1, 2018 to December 31, 2021 and authorize the Chair to sign
EXECUTIVE SUMMARY:
In January of 2019, your Board approved a contract between Lake County Department of Social Services and North Coast Opportunities, Inc. to administer the Housing Support Program. This program provides support and financial assistance, primarily in the form of rent payments, to CalWORKs clients who meet the program eligibility requirements. In March, the State allocated additional funds in the amount of $1,927.60 to send two Housing Support Program Case Managers to the Annual Housing California Conference in April of 2019.
This amendment is needed to adjust the compensation amount of the current contract, and provide payment to contractor. It is specified in the amendment that the additional funds are only to be used to attend the conference in Fiscal Year 2018 - 2019. This amendment will increase total compensation to $291,917.60 for Fiscal Year 2018 - 2019, and the total compensation will remain at $290,000 per Fiscal Year, for the remainder of the contract.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Estimated Cost: $1,927.60
Amount Budgeted: $1,927.60
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to the Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $1,927.60, from January 1, 2018 to December 31, 2021 and authorize the Chair to sign.
Attachment: NCO Housing Contract First Amendment
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.14. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.39:11 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to an Atmospheric River Event 2019
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends: Continuing a Proclamation of a Local Emergency due to an Atmospheric River Event 2019
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: May 21, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to an Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends: Continuing a Proclamation of a Local Emergency due to an Atmospheric River Event 2019
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to an Atmospheric River Event 2019. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:12 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Action Item
approved — Pass
Carried 5-0 — moved by Crandell (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: May 21, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires); and (b) Update on the Mendocino Complex - River and Ranch Fires Recovery
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
On motion of Supervisor Crandell, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires). The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:13 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Crandell (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: May 21, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
On motion of Supervisor Crandell, and by vote of the Board, approved the continuation of a Local Emergency due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:14 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: May 21, 2019
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Sabatier, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.79:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 21, 2019
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.89:16 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm 2017
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Atmospheric River Storm 2017. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.99:17 A.M. - Consideration of Continuing the Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
The Resolution has been amended to reflect signature of our current Interim Health Officer Dr. Erin Gustafson.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Should you have any questions, or require additional information, please contact myself or Dr. Erin Gustafson Interim Health Officer at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 21, 2019
SUBJECT: Consideration of Continuing the Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
The Resolution has been amended to reflect signature of our current Interim Health Officer Dr. Erin Gustafson.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Should you have any questions, or require additional information, please contact myself or Dr. Erin Gustafson Interim Health Officer at 263-1090.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
On motion of Supervisor Sabatier, and by vote of the Board, approved the continuation of a Declaration of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: Public Health Director Denise Pomeroy presented the item to the Board. The local health emergency will continue as there are currently 17 properties still under clean up. Environmental Health Director Jasjit Kang was also present.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.109:20 A.M. - PUBLIC HEARING - Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted — Pass
Staff memo
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a resolution adopting updates to the Master Fee schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the following departments.
Agricultural and Weights and Measures Department
Apiary Registration
The passage of AB2468 in 2018 (Food and Agriculture Code Section 29047) requires beekeepers to register with the Agricultural Commissioner on an annual basis. The ten dollar fees will reimburse the county for the time it takes to register their bee hive locations.
Class II Scales
The Class II Scale category was established by the California Department of Food and Agriculture (CDFA) to use at cannabis dispensaries. All commercial scales have to be inspected and certified by the County Sealer of Weights and Measures on an annual basis. The fee is established in Section 12240 in the California Business and Professions Code.
Industrial Hemp Registration Fee
The CDFA requires that hemp plants grown for CBD oil be sampled 30 days or less before harvest. The Agricultural Commissioner is responsible for doing the sampling. The CDFA will not reimburse the county for this sampling so the county needs to create a fee to cover all sampling costs. This is a brand new state created program that is still being formulated. The majority of the counties have adopted a moratorium until the regulations are formulated. The counties that are allowing hemp production are determining what to charge as we speak. This is difficult to determine when the sampling procedures are unknown at this time. This is based on the following: Sampling time (includes travel time) ($325), preparing the sample ($80), mailing the sample ($15), accessories and supplies ($40), and mileage ($40). For the calculations, the labor rate is $52/hr. The $52/hr. is the current average hourly rate for all employees combined, including salary, benefits and overhead. The mileage fee is $.51 per mile which is based on central garage calculations for T series vehicles (i.e.: Trucks). In summary the true cost of running this program is largely unknown at this time and only time will tell if these fees are adequate to run it without a deficit.
Animal Control
Special Services
Animal Control surveyed neighboring shelters and these increases are well within the range for the special services provided by public shelters.
The current Trap and Release Program does not have a fee associated with providing this service. Animal Control recommends a new fee to help recover surgery costs associated with the spaying and neutering of these animals before release.
Assessor/Recorder
The department surveyed the 57 other county assessor offices and increased the Notification of 1st debtor and the copy fee for the First Page of Each Document to the median price point.
Building and Safety Division
Combination Building Permit Fee
This fee was increased to 3% of valuation in 2018. However, when applied to projects with a valuation of over $1,000,000 the resulting fee exceeded the cost of providing Building and Safety services. The change to 1.5% of the project valuation for projects over $1,000,000 valuation accurately reflects the costs of inspections and plan check.
Supplemental Fees
Fees (except Solar Electric) that are not based on building valuation are adjusted to an hourly rate of $95.00. The Duplication/Replacement of Job Card fee was removed and copy fees were added and the Electrical Service Upgrade Fees were reduced to accurately reflect the actual time spent on inspections. The Manufactured Home-Housing and Community Development (HCD) Fee and the HCD 433 fees are based on the amount allowed by California Code of Regulations. Solar Electric fees were changed to a flat rate based on the amount of time allocated to a typical solar electric project. Provisions to calculate commercial solar electric projects were also included. The Siding fee was converted from a building valuation calculation to a flat fee to accurately reflect the cost associated with this service. The new fee applied after notice of failure to obtain permit before commencing work is weighted based on the length of time it takes the person to apply for a permit.
Environmental Health
Return Check Fee (per check)
This fee was increased to recover the cost of returned checks and the cost increase was confirmed by the Tax Collector/Treasurer.
All other fees were increased by applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased cost of providing these services.
The following existing fees were restored after they were inadvertently removed from the Master Fee Schedule: Ag Well Permit, Mobile Prep Unit, Seasonal Mobile Food Unit (quarterly), Seasonal Medium Retail Market with Food Prep, Seasonal Food Facility with Private Water System, Seasonal Non-Profit up to 5 days, Non-Profit Service Club, Low Risk/Minimal Food (per permit) Seasonal 6 months, Low/Risk/Minimal Food (per permit) Seasonal 3 months.
Public Services
Public Services Facilities
Changes involving Public Services Facilities include simplifying and restructuring the fee structure with no increase.
Solid Waste
Landfill related fees were increased by applying the San Francisco-Oakland-Hayward, CA of 3.5% and United States Water-Sewer-Trash Collection Consumer Price Index.
Public Works
The highlighted fee increases under the subheadings of County Maintained/County Service Area - Encroachments, Surveyor, Aeronautical Activities, and CDD Collects the Following Fees for Surveyor Function were increased by applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased costs associated with these services.
Water Resources
All existing fees were increased applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased costs of providing these services.
Habitat Evaluation
This new fee will recover the costs of a new report required to help protect the state threatened fish, the Clear Lake Hitch. The fee will offset the costs related to a site visit, mapping, report preparation and consultations with the California Department of Fish and Wildlife.
Chemical Application
The flat fee was replaced with a per square foot of treated area methodology and reflects a more accurate cost recovery method.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): For most departments there will be a modest increase in revenue to offset the direct and indirect costs for the aforementioned public services. The Building and Safety Division with the exception of the fee reduction to 1.5% for large projects reflect minor adjustments for an accurate cost recovery.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: May 21, 2019
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a resolution adopting updates to the Master Fee schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the following departments.
Agricultural and Weights and Measures Department
Apiary Registration
The passage of AB2468 in 2018 (Food and Agriculture Code Section 29047) requires beekeepers to register with the Agricultural Commissioner on an annual basis. The ten dollar fees will reimburse the county for the time it takes to register their bee hive locations.
Class II Scales
The Class II Scale category was established by the California Department of Food and Agriculture (CDFA) to use at cannabis dispensaries. All commercial scales have to be inspected and certified by the County Sealer of Weights and Measures on an annual basis. The fee is established in Section 12240 in the California Business and Professions Code.
Industrial Hemp Registration Fee
The CDFA requires that hemp plants grown for CBD oil be sampled 30 days or less before harvest. The Agricultural Commissioner is responsible for doing the sampling. The CDFA will not reimburse the county for this sampling so the county needs to create a fee to cover all sampling costs. This is a brand new state created program that is still being formulated. The majority of the counties have adopted a moratorium until the regulations are formulated. The counties that are allowing hemp production are determining what to charge as we speak. This is difficult to determine when the sampling procedures are unknown at this time. This is based on the following: Sampling time (includes travel time) ($325), preparing the sample ($80), mailing the sample ($15), accessories and supplies ($40), and mileage ($40). For the calculations, the labor rate is $52/hr. The $52/hr. is the current average hourly rate for all employees combined, including salary, benefits and overhead. The mileage fee is $.51 per mile which is based on central garage calculations for T series vehicles (i.e.: Trucks). In summary the true cost of running this program is largely unknown at this time and only time will tell if these fees are adequate to run it without a deficit.
Animal Control
Special Services
Animal Control surveyed neighboring shelters and these increases are well within the range for the special services provided by public shelters.
The current Trap and Release Program does not have a fee associated with providing this service. Animal Control recommends a new fee to help recover surgery costs associated with the spaying and neutering of these animals before release.
Assessor/Recorder
The department surveyed the 57 other county assessor offices and increased the Notification of 1st debtor and the copy fee for the First Page of Each Document to the median price point.
Building and Safety Division
Combination Building Permit Fee
This fee was increased to 3% of valuation in 2018. However, when applied to projects with a valuation of over $1,000,000 the resulting fee exceeded the cost of providing Building and Safety services. The change to 1.5% of the project valuation for projects over $1,000,000 valuation accurately reflects the costs of inspections and plan check.
Supplemental Fees
Fees (except Solar Electric) that are not based on building valuation are adjusted to an hourly rate of $95.00. The Duplication/Replacement of Job Card fee was removed and copy fees were added and the Electrical Service Upgrade Fees were reduced to accurately reflect the actual time spent on inspections. The Manufactured Home-Housing and Community Development (HCD) Fee and the HCD 433 fees are based on the amount allowed by California Code of Regulations. Solar Electric fees were changed to a flat rate based on the amount of time allocated to a typical solar electric project. Provisions to calculate commercial solar electric projects were also included. The Siding fee was converted from a building valuation calculation to a flat fee to accurately reflect the cost associated with this service. The new fee applied after notice of failure to obtain permit before commencing work is weighted based on the length of time it takes the person to apply for a permit.
Environmental Health
Return Check Fee (per check)
This fee was increased to recover the cost of returned checks and the cost increase was confirmed by the Tax Collector/Treasurer.
All other fees were increased by applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased cost of providing these services.
The following existing fees were restored after they were inadvertently removed from the Master Fee Schedule: Ag Well Permit, Mobile Prep Unit, Seasonal Mobile Food Unit (quarterly), Seasonal Medium Retail Market with Food Prep, Seasonal Food Facility with Private Water System, Seasonal Non-Profit up to 5 days, Non-Profit Service Club, Low Risk/Minimal Food (per permit) Seasonal 6 months, Low/Risk/Minimal Food (per permit) Seasonal 3 months.
Public Services
Public Services Facilities
Changes involving Public Services Facilities include simplifying and restructuring the fee structure with no increase.
Solid Waste
Landfill related fees were increased by applying the San Francisco-Oakland-Hayward, CA of 3.5% and United States Water-Sewer-Trash Collection Consumer Price Index.
Public Works
The highlighted fee increases under the subheadings of County Maintained/County Service Area - Encroachments, Surveyor, Aeronautical Activities, and CDD Collects the Following Fees for Surveyor Function were increased by applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased costs associated with these services.
Water Resources
All existing fees were increased applying the San Francisco-Oakland-Hayward, CA Consumer Price Index of 3.5% to recover the increased costs of providing these services.
Habitat Evaluation
This new fee will recover the costs of a new report required to help protect the state threatened fish, the Clear Lake Hitch. The fee will offset the costs related to a site visit, mapping, report preparation and consultations with the California Department of Fish and Wildlife.
Chemical Application
The flat fee was replaced with a per square foot of treated area methodology and reflects a more accurate cost recovery method.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): For most departments there will be a modest increase in revenue to offset the direct and indirect costs for the aforementioned public services. The Building and Safety Division with the exception of the fee reduction to 1.5% for large projects reflect minor adjustments for an accurate cost recovery.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Simon offered the Resolution and it passed by roll call vote:
Clerk’s notes: Assistant County Administrative Officer Susan Parker presented the item to the Board. Community Development Director Michalyn DelValle was present and spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.129:45 A.M. - (Continued from April 9, 2019) Consideration of Discussion and Direction to Staff concerning the County Regulation of Industrial Hemp
Action Item
continued
Staff memo
The State of California Office of Administrative Law (OAL) recently approved Section 4900 in Title 3 of the California Code of Regulations pertaining to industrial hemp registration. The regulation enables, California Department of Food and Agriculture to open registration with county agricultural commissioners for industrial hemp cultivation.
The State has determined that Industrial Hemp is an agricultural commodity and therefore is currently permitted as a primary use within the following zoning districts:
Agricultural Preserve
Agriculture
Timberland Preserve
Rural Lands
Rural Residential
Open Space
Based on research, when Male Hemp plants are grown it poses a risk to Cannabis Cultivation where cross pollination can occur. Several other Counties have recommended that Hemp be grown at least 10 miles from Commercial Cannabis Cultivation. Research indicates that it can be difficult to distinguish between Hemp and Cannabis and therefore staff recommends that the Hemp sites be fenced for security purposes and be setback from uses that may attract children or that provide a service for children. Based on these factors, staff recommends that the Lake County Zoning Ordinance be amended to require a Zoning Permit for Industrial Hemp in the zoning districts listed above and subject to the following conditions of approval:
1. Industrial Hemp cultivation site shall:
a. Be setback a minimum of 10 miles from an approved Commercial Cannabis Site;
b. Be completely fenced with a minimum of 6 foot high solid fence;
c. Be setback a minimum of 1,000 feet from the following areas or uses:
i. Any public or private school, grades K through 12
ii. A developed park containing playground equipment
iii. A licensed child care facility or nursery school, church or youth orientated facility catering to or providing services primarily intended for minors.
RECOMMEDATION:
Staff recommends that the Board of Supervisors provide direction to staff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning the Lake County regulation of industrial hemp.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: May 21, 2019
SUBJECT: 9:45 A.M. - (Continued from April 9, 2019) Discussion and Consideration of County Regulation of Industrial Hemp
EXHIBITS: A: APPROVED AND UNDER PROCESS CANNABIS CULTIVATION SITES
EXECUTIVE SUMMARY:
The State of California Office of Administrative Law (OAL) recently approved Section 4900 in Title 3 of the California Code of Regulations pertaining to industrial hemp registration. The regulation enables, California Department of Food and Agriculture to open registration with county agricultural commissioners for industrial hemp cultivation.
The State has determined that Industrial Hemp is an agricultural commodity and therefore is currently permitted as a primary use within the following zoning districts:
Agricultural Preserve
Agriculture
Timberland Preserve
Rural Lands
Rural Residential
Open Space
Based on research, when Male Hemp plants are grown it poses a risk to Cannabis Cultivation where cross pollination can occur. Several other Counties have recommended that Hemp be grown at least 10 miles from Commercial Cannabis Cultivation. Research indicates that it can be difficult to distinguish between Hemp and Cannabis and therefore staff recommends that the Hemp sites be fenced for security purposes and be setback from uses that may attract children or that provide a service for children. Based on these factors, staff recommends that the Lake County Zoning Ordinance be amended to require a Zoning Permit for Industrial Hemp in the zoning districts listed above and subject to the following conditions of approval:
1. Industrial Hemp cultivation site shall:
a. Be setback a minimum of 10 miles from an approved Commercial Cannabis Site;
b. Be completely fenced with a minimum of 6 foot high solid fence;
c. Be setback a minimum of 1,000 feet from the following areas or uses:
i. Any public or private school, grades K through 12
ii. A developed park containing playground equipment
iii. A licensed child care facility or nursery school, church or youth orientated facility catering to or providing services primarily intended for minors.
RECOMMEDATION:
Staff recommends that the Board of Supervisors provide direction to staff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning the Lake County regulation of industrial hemp.
No action taken. This item will be continued to June 11, 2019.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. Byron Turner was also present and spoke. A PowerPoint presentation regarding Industrial Hemp regulations was given. Agriculture Deputy Director Katherine Vanderwall was present and spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Tony Perkins, Eddie Lepp, Boris Dealey, Crystal from Eastside Consulting, Noah Cornell, Michael Green, Mike Mitzel, Tamara Thorn, Joey, Jonathan Eising, Alex Beck, Erin Clearly, Lance Williams, Bob Scala, Hank Lesher, Larry from Loch Lomand and Rob Shurgis. No one else wished to speak and the public input portion of this item was closed.
Chair Scott announced that the meeting would now go into recess for lunch at 12:00 p.m. and would reconvene at 1:00 p.m.
6.1310:00 A.M. - (a) Public Hearing - Consideration of Ordinance Amendment, AM 19-02 to Amend Chapter 21 of the Lake County Zoning Ordinance to allow amendments to Article 27 pertaining to adult personal use, qualified patient and primary caregiver cultivation, commercial cannabis cultivation and to establish a permit process for microbusiness and amendments to Article 18 to allow retail sales of cannabis subject to obtaining a Major Use Permit and amend Article 19 allow retail sales of Cannabis as a permitted use; and (b) (Sitting as Lake County Air Quality Management District, Board of Directors) Discussion and Consideration of a Resolution Establishing a Temporary Deferral of the Collection of Fees for Processing Air Quality Management District Cannabis Cultivation Permits
Public Hearing
Adopted
Carried 4-0 — moved by Simon
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Simon
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Simon
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
(a) On motion of Supervisor Simon, and by vote of the Board, moved that the Zoning Ordinance text amendment (AM 19-02) is exempt from CEQA Guidelines pursuant to 15061(b)(3). The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, approved the Zoning Ordinance text amendment (AM 19-02), as amended, applied for by the County of Lake for the reasons listed in the memorandum. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, approved the reading of the Ordinance be waived, to be read in title only. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
Supervisor Simon offered the Ordinance and it was passed by roll call vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
(b) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
Clerk’s notes: The meeting reconvened at 1:00 p.m. Supervisor Brown was absent for the afternoon session.
(a) Community Development Director Michalyn DelValle presented the item to the Board. Principal Planner Byron Turner was also present. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Michael Green, Michael Donahue, Emily Chavez, Lance Williams, Mike Mitzel, Bobby Dutcher and Michael Wagner. No one else wished to speak and the public input portion of this item was closed.
(b) County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak and Mike Mitzel spoke. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.3Consideration of the Award of Bid No. 18-14 for the Southshore Behavioral Health Re-Roofing Project in the amount of $217,700 to Solano County Roofing, Inc. and authorize the Chair to sign the Agreement and Notice of Award
Agreement
approved — Pass
Carried 4-0 — moved by SImon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
The Purchasing Agent publicly opened bids for the subject project on March 13, 2019. Three (3) bids were received and the apparent lowest responsible bidder was Solano County Roofing, Inc. Please refer to the attached bid tabulation. No local contractors bid on the project.
The project is within the estimate of probable costs and is funded through the Behavioral Health Department.
Staff recommends that the Board of Supervisors award the Contract for the Southshore Behavioral Health Re-Roofing Project to Solano County Roofing, Inc. in the amount of $217,700.00 and authorize the Chair to sign the Agreement and the Notice of Award.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $330,000
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Behavioral Health Department Budget Unit 4014.
RECOMMENDED ACTION: Staff recommends the approval of the Southshore Behavioral Health Re-Roofing Project to Solano County Roofing, Inc. in the amount of $217,700.00; and authorize the Chair to sign the Agreement and the Notice of Award.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: May 21, 2019
SUBJECT: Consideration of the Award of Bid No. 18-14 for the Southshore Behavioral Health Re-Roofing Project in the amount of $217,700 to Solano County Roofing, Inc.; and authorize the Chair to sign the Agreement and Notice of Award
EXECUTIVE SUMMARY:
The Purchasing Agent publicly opened bids for the subject project on March 13, 2019. Three (3) bids were received and the apparent lowest responsible bidder was Solano County Roofing, Inc. Please refer to the attached bid tabulation. No local contractors bid on the project.
The project is within the estimate of probable costs and is funded through the Behavioral Health Department.
Staff recommends that the Board of Supervisors award the Contract for the Southshore Behavioral Health Re-Roofing Project to Solano County Roofing, Inc. in the amount of $217,700.00 and authorize the Chair to sign the Agreement and the Notice of Award.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $217,700
Amount Budgeted: $330,000
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for the project is included in the Behavioral Health Department Budget Unit 4014.
RECOMMENDED ACTION: Staff recommends the approval of the Southshore Behavioral Health Re-Roofing Project to Solano County Roofing, Inc. in the amount of $217,700.00; and authorize the Chair to sign the Agreement and the Notice of Award.
On motion of Supervisor SImon, and by vote of the Board, approved the Award of Bid No. 18-14 for the Southshore Behavioral Health Re-Roofing Project in the amount of $217,700 to Solano County Roofing, Inc. and authorized the Chair to sign the Agreement and Notice of Award. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at Arabian Lane, Hidden Valley Lake, California Pursuant to Government Code Section 25520 Et.Seq.
Resolution
Adopted — Pass
Carried 4-0 — moved by Simon
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: _X None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff is asking for a Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at Arabian Lane, Hidden Valley Lake, California, Pursuant to Government Code Section 25520 Et. Seq.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: May 21, 2019
SUBJECT: Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at Arabian Lane, Hidden Valley Lake, California, Pursuant to Government Code Section 25520 Et. Seq.
EXECUTIVE SUMMARY: Staff has been approached by Valley Oaks Land and Development, Inc. about the possibility of transferring ownership of a small plot of County-owned land between their property and the State Highway Right of Way. The County of Lake obtained ownership of the land through a relinquishment from the State of California in 1959. The land covers what is known as Arabian Lane, a non-County maintained road that is approximately 400 feet in length and ends with a cul-de-sac. The only property that the road serves is that owned by Valley Oaks Land and Development, Inc.
As your Board is likely aware, Valley Oaks Land and Development, Inc., has been actively pursuing development of their land holdings in the area, and this County-owned property (specifically the access it provides to the State Highway Right of Way) has figured prominently in their plans as both a secondary access as well as a potential bargaining piece with the State and their highway improvements. Staff is of the opinion that being involved in the project by default is not only burdensome, but it provides no advantage to us or the developer. By transferring ownership of the parcel, the developer will be free to negotiate with the State without having to involve the County.
Since there is no potential for this parcel to serve any County or other public purpose, staff is recommending that it be sold. Based on a formal appraisal performed on November 26, 2018, the property is valued at four-thousand dollars ($4,000.00). Due to the value of the property, State law allows the local agency to transfer ownership of the land directly to the adjoining property owner, with whatever conditions the local agency deems appropriate.
It should be noted that by approving this Resolution, your Board will express your intention to convey this property to the adjoining owner, Valley Oaks Land and Development, Inc., for an amount you determine, subject to the conveyance being determined to be in conformance with the General Plan. This action will be completed by the Community Development Department, upon receipt of an application and fee from the adjoining land owner. This requirement is clearly defined in the attached Resolution.
FISCAL IMPACT: _X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff is asking for a Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at Arabian Lane, Hidden Valley Lake, California, Pursuant to Government Code Section 25520 Et. Seq.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, authorized County Administrative Officer Carol Huchingson and Public Works Director Scott DeLeon to negotiate the sale of the property located at Arabian Lane, Hidden Valley Lake, Ca. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell and Scott
Absent: Supervisor Brown
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak and Ken Porter spoke. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluations
Title: County Administrative Officer
Community Development Director
Closed Session Item
continued
This closed session item will be continued to June 4, 2019.
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code Sec. 54956.9(d)(2)(e)(3): California River Watch
Closed Session Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved retaining the law firm of Downey Brand to represent LACOSAN in regard to the Notice of Violation and Intent to Sue issued by California River Watch under the Federal Pollution Control Act and authorize the Special Districts Administrator and County Counsel to sign. The motion carried by the following vote:
Clerk’s notes: The Board reconvened into Regular Session at 3:50 p.m. having taken the following action.