Board Of Supervisors — Tuesday, July 9, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending and Congratulating the Lake County Rodeo Association on the occasion of its 90th Anniversary
Proclamation
passed on consent
5.2Approve Minutes of the Board of Supervisors meetings held June 18, 2019 and June 24, 2019
Minutes
passed on consent
5.3(a) Adopt Resolution Correcting Resolution 2019-80 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No.1231, County Counsel; and (b) Adopt Resolution Amending Resolution 2019-80 and Resolution 2019-88 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No. 2602, Building and Safety
Resolution
passed on consent
Staff memo
(a) Prior amendments to Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020 were approved to be effective on July 1, 2019. The Deputy County Counsel, Senior position was re-established in the County classification structure. Resolution No. 2019-80 incorrectly established the Deputy County Counsel, Senior as a stand-alone (discrete) classification rather than as part of a flexible classification series. The resolution will correct this position allocation.
(b) Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020 was approved on June 5, 2019 to be effective July 1, 2019 and was subsequently amended by Resolution No. 2019-88. There were minor errors to those resolutions that require correction, including position classification code on Attachment A. It is necessary to clearly restate the position allocations for Budget Unit No. 2602.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Correcting Resolution 2019-80 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No.1231, County Counsel; and (b) Adopt Resolution Amending Resolution 2019-80 and Resolution 2019-88 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No. 2602, Building and Safety.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 9, 2019
SUBJECT: (a) Adopt Resolution Correcting Resolution 2019-80 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No.1231, County Counsel; and (b) Adopt Resolution Amending Resolution 2019-80 and Resolution 2019-88 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No. 2602, Building and Safety
EXECUTIVE SUMMARY:
(a) Prior amendments to Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020 were approved to be effective on July 1, 2019. The Deputy County Counsel, Senior position was re-established in the County classification structure. Resolution No. 2019-80 incorrectly established the Deputy County Counsel, Senior as a stand-alone (discrete) classification rather than as part of a flexible classification series. The resolution will correct this position allocation.
(b) Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020 was approved on June 5, 2019 to be effective July 1, 2019 and was subsequently amended by Resolution No. 2019-88. There were minor errors to those resolutions that require correction, including position classification code on Attachment A. It is necessary to clearly restate the position allocations for Budget Unit No. 2602.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Correcting Resolution 2019-80 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No.1231, County Counsel; and (b) Adopt Resolution Amending Resolution 2019-80 and Resolution 2019-88 Establishing Position Allocations for Fiscal Year 2019-20, Budget Unit No. 2602, Building and Safety.
5.4Approve and Authorize the Chair to Sign a Letter Requesting Governor Newsom Sign AB 632
Letter
passed on consent
Staff memo
As you will recall, at the request of your Board in late 2018, the Honorable Assemblymember Cecilia Aguiar-Curry graciously Authored AB 632. Your Board acted March 5 to convey your unanimous support and Sponsorship to the Assemblymember.
Thanks to the collective efforts of Your Board, County staff, Assemblymember Aguiar-Curry and Senator Mike McGuire, AB 632 has passed both the California State Assembly and Senate, and is presently awaiting Governor Newsom's signature.
Staff recommend your Board approve the attached letter requesting Governor Newsom sign AB 632, and authorize the Chair to sign, on your Board's behalf.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve and Authorize the Chair to sign a Letter Requesting Governor Newsom Sign AB 632.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 9, 2019
SUBJECT: Approve and Authorize the Chair to Sign a Letter Requesting Governor Newsom Sign AB 632
EXECUTIVE SUMMARY:
As you will recall, at the request of your Board in late 2018, the Honorable Assemblymember Cecilia Aguiar-Curry graciously Authored AB 632. Your Board acted March 5 to convey your unanimous support and Sponsorship to the Assemblymember.
Thanks to the collective efforts of Your Board, County staff, Assemblymember Aguiar-Curry and Senator Mike McGuire, AB 632 has passed both the California State Assembly and Senate, and is presently awaiting Governor Newsom's signature.
Staff recommend your Board approve the attached letter requesting Governor Newsom sign AB 632, and authorize the Chair to sign, on your Board's behalf.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve and Authorize the Chair to sign a Letter Requesting Governor Newsom Sign AB 632.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2019-20, for a contract maximum of $131,400 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay $120.00 per day for a 30-60-90 day program.
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified residential treatment facility which serves men in Lake County. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $131,400
Amount Budgeted: $ 529,260
FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2019-20 is $529,260 of which LCBHS is requesting approval of the Agreement with Hilltop Recovery Services for Fiscal Year 2019-20 for a contract maximum of $131,400.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2019-20, for a contract maximum of $131,400 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: July 9, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2019-20, for a contract maximum of $131,400 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay $120.00 per day for a 30-60-90 day program.
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified residential treatment facility which serves men in Lake County. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $131,400
Amount Budgeted: $ 529,260
FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2019-20 is $529,260 of which LCBHS is requesting approval of the Agreement with Hilltop Recovery Services for Fiscal Year 2019-20 for a contract maximum of $131,400.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2019-20, for a contract maximum of $131,400 and authorize the Board Chair to sign the Agreement.
5.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for FY 2019-20, for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing treatment services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for services provided to residents receiving Intensive Outpatient Program (IOP) and outpatient Drug Free Services (ODF).
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified treatment facility. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
Amount Budgeted: $ 529,260
FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2019-20 is $529,260 of which LCBHS is requesting approval of the Agreement with Hilltop Recovery Services for Fiscal Year 2019-20 for a contract maximum of $150,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for FY 2019-20, for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: July 9, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for FY 2019-20, for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing treatment services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for services provided to residents receiving Intensive Outpatient Program (IOP) and outpatient Drug Free Services (ODF).
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified treatment facility. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $150,000
Amount Budgeted: $ 529,260
FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2019-20 is $529,260 of which LCBHS is requesting approval of the Agreement with Hilltop Recovery Services for Fiscal Year 2019-20 for a contract maximum of $150,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for FY 2019-20, for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
5.7Approve Long Distance Travel for Two Staff Members to the Western Interstate Child Support Enforcement Council in Spokane, Washington
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of long distance travel for two staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Spokane Washington. The conference dates are October 6- 10, 2019 and the estimated cost is $4,200.
WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity.
Our out of state/country caseload has increased to 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/country requirements.
During this five-day event, the participants attend presentations and workshops to; enhance their knowledge of interstate/country issues, the latest changes in Federal regulations dealing with; new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County.
(This early request is to ensure we get the best price on airfare)
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $4,200.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Two Staff Members to the Western Interstate Child Support Enforcement Council in Spokane, Washington.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth, Director Child Support Services
DATE: July 9, 2019
SUBJECT: Approve Long Distance Travel for Two Staff Members to the Western Interstate Child Support Enforcement Council in Spokane, Washington
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of long distance travel for two staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Spokane Washington. The conference dates are October 6- 10, 2019 and the estimated cost is $4,200.
WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity.
Our out of state/country caseload has increased to 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/country requirements.
During this five-day event, the participants attend presentations and workshops to; enhance their knowledge of interstate/country issues, the latest changes in Federal regulations dealing with; new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County.
(This early request is to ensure we get the best price on airfare)
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $4,200.00
Amount Budgeted: $4,200.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Two Staff Members to the Western Interstate Child Support Enforcement Council in Spokane, Washington.
5.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and the Healthy Start Program for the Oral Health Program Provided by County of Lake Public Health Division for Fiscal Year 2018-19, 2019-20, 2020-21, 2021-22 and authorize the Health Services Director to sign the Agreement.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $116,950
Amount Budgeted:$116,950
Additional Requested: NA
Annual Cost (if planned for future years):
Fiscal Year 2018-19 Allocation: $20,000
Fiscal Year 2019-20 Allocation: $32,347
Fiscal Year 2020-21 Allocation: $33,686
Fiscal Year 2021-22 Allocation: $30,917
FISCAL IMPACT (Narrative): As this is a multi-year Agreement, funds will be allocated per fiscal year as shown above.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: RECOMMENDED ACTION:(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and the Healthy Start Program for the Oral Health Program Provided by County of Lake Public Health Division for Fiscal Year 2018-19, 2019-20, 2020-21, 2021-22 and authorize the Health Services Director to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM : Denise Pomeroy, Health Services Director
DATE: July 9, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and the Healthy Start Program for the Oral Health Program Provided by County of Lake Public Health Division for Fiscal Year 2018-19, 2019-20, 2020-21, 2021-22 and authorize the Health Services Director to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Services Agreement between the County of Lake and Healthy Start Program.
Healthy Start is school based program that coordinates Oral Health screenings, referrals, and provides dental case management along with Oral Health Education to families and students within the school districts throughout Lake County. Healthy Start has had twenty years of experience with providing advocacy and school based services in Lake County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $116,950
Amount Budgeted:$116,950
Additional Requested: NA
Annual Cost (if planned for future years):
Fiscal Year 2018-19 Allocation: $20,000
Fiscal Year 2019-20 Allocation: $32,347
Fiscal Year 2020-21 Allocation: $33,686
Fiscal Year 2021-22 Allocation: $30,917
FISCAL IMPACT (Narrative): As this is a multi-year Agreement, funds will be allocated per fiscal year as shown above.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: RECOMMENDED ACTION:(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and the Healthy Start Program for the Oral Health Program Provided by County of Lake Public Health Division for Fiscal Year 2018-19, 2019-20, 2020-21, 2021-22 and authorize the Health Services Director to sign the Agreement.
5.9(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ellis Planning Associates INC. for the Fiscal Year 2019-2020 for a contract maximum of $49,720.00 and authorize the Board Chair to sign the Agreement
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Health Services Department is requesting approval to enter into an agreement with Ellis Planning Associates INC. This consulting company will facilitate the implementation of the Oral Health Program by preparing an Oral Health needs assessment, strategic plan, logic model, and evaluation plan.
The Oral Health Programs Coordinator requested bids from five different consulting companies, one did not respond and of the four that submitted proposals Ellis Planning Associates INC. presented the highest rated bid.
Ellis Planning Associates Inc. is an established team of strategic planning, community health, evaluation, program development, and training consultants, specializing in building the capacities of organizations and individuals in the public, non-profit, philanthropic, and small business sectors since 1984. Their office locations are Nevada City, Sacramento, and the Bay Area.
Ellis Planning Associates INC. has completed three counties Oral Health Projects within the last year, including Nevada, Tuolumne, and Plumas County. This experience and knowledge makes Ellis Planning Associates INC.'s services invaluable to Lake Counties Oral Health Program.
Health Services Department also requests you to authorize the Board Chair to sign said agreement, and any amendments to agreement.
If you should have any questions, please feel free to contact either myself or Carolyn Holladay at 707-263-1090.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $49,720
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ellis Planning Associates INC. for the Fiscal Year 2019-2020 for a contract maximum of $49,720.00 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: July 9, 2019
SUBJECT: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ellis Planning Associates INC. for the Fiscal Year 2019-2020 for a contract maximum of $49,720.00 and authorize the Board Chair to sign the Agreement
EXECUTIVE SUMMARY:
Health Services Department is requesting approval to enter into an agreement with Ellis Planning Associates INC. This consulting company will facilitate the implementation of the Oral Health Program by preparing an Oral Health needs assessment, strategic plan, logic model, and evaluation plan.
The Oral Health Programs Coordinator requested bids from five different consulting companies, one did not respond and of the four that submitted proposals Ellis Planning Associates INC. presented the highest rated bid.
Ellis Planning Associates Inc. is an established team of strategic planning, community health, evaluation, program development, and training consultants, specializing in building the capacities of organizations and individuals in the public, non-profit, philanthropic, and small business sectors since 1984. Their office locations are Nevada City, Sacramento, and the Bay Area.
Ellis Planning Associates INC. has completed three counties Oral Health Projects within the last year, including Nevada, Tuolumne, and Plumas County. This experience and knowledge makes Ellis Planning Associates INC.'s services invaluable to Lake Counties Oral Health Program.
Health Services Department also requests you to authorize the Board Chair to sign said agreement, and any amendments to agreement.
If you should have any questions, please feel free to contact either myself or Carolyn Holladay at 707-263-1090.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $49,720
Amount Budgeted: $49,720
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ellis Planning Associates INC. for the Fiscal Year 2019-2020 for a contract maximum of $49,720.00 and authorize the Board Chair to sign the Agreement.
5.10Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2019 through 2020, in the amount of $284,341.02 and Authorizing the Board Chair to sign said Certification
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached for your review and approval is a request to adopt a Resolution for the above-referenced MCAH Grant Program. This program identifies the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance of quality prenatal and infant health care.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2019 through 2020, in the amount of $284,341.02 and Authorizing the Board Chair to sign said Certification
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: July 9, 2019
SUBJECT: Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2019 through 2020, in the amount of $284,341.02 and Authorizing the Board Chair to sign said Certification
EXECUTIVE SUMMARY: Attached for your review and approval is a request to adopt a Resolution for the above-referenced MCAH Grant Program. This program identifies the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance of quality prenatal and infant health care.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving County of Lake Health Services Department to submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2019 through 2020, in the amount of $284,341.02 and Authorizing the Board Chair to sign said Certification
5.11Approve County Employee Health Plans – EIA Health Renewal for 2020 Benefit Plan Year and authorize Human Resources DIrector to take steps to implement those recommendations
Action Item
passed on consent
Staff memo
The Group Insurance Committee reviewed the 2020 benefit renewal options for the County of Lake insurance plans. Our insurance broker, Alliant, informed the County that the pool renewal for the EIA Health plans, as currently designed, is an increase of 2.83% for 2020. The County is also subject to a 0.37% CPRA adjustment for 2020 due to utilization in excess of premiums paid. That results in an overall health plan increase of 3.2%. This increase is still less than trend for California renewals of 9 -12%.
Additionally, the Group Insurance Committee reviewed options for additions and modifications to plan coverages and considered how to utilize the surplus premium that was collected for future rate stabilization. The Group Insurance Committee recommends the following to your Board:
EIA Health Insurance:
* Keep the current plan designs for existing EIA Health insurance offerings, but remove the EPO plan
* Add a new Health plan, with an actuarial value slightly below the PPO 80 plan to the County's health insurance offerings
Delta Dental Insurance:
* Keep the current plan design and the related 1.4% premium decrease
VSP Vision Insurance:
* Keep the current plan design and the related 9.8% premium increase
ING Life Insurance:
* Keep the current plan design for basic and supplemental life insurance plans with no rate increase through their expiration on June 30, 2020 (subject to possible renewal at that time)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve County Employee Health Plans - EIA Health Renewal for 2020 Benefit Plan Year and authorize Human Resources Director to take steps to implement those recommendations.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Jesse Puett, Human Resources Analyst, Sr. for
Pamela Nichols, Human Resources Director
DATE: July 9, 2019
SUBJECT: Approve County Employee Health Plans - EIA Health Renewal for 2020 Benefit Plan Year and authorize Human Resources Director to take steps to implement those recommendations
EXECUTIVE SUMMARY:
The Group Insurance Committee reviewed the 2020 benefit renewal options for the County of Lake insurance plans. Our insurance broker, Alliant, informed the County that the pool renewal for the EIA Health plans, as currently designed, is an increase of 2.83% for 2020. The County is also subject to a 0.37% CPRA adjustment for 2020 due to utilization in excess of premiums paid. That results in an overall health plan increase of 3.2%. This increase is still less than trend for California renewals of 9 -12%.
Additionally, the Group Insurance Committee reviewed options for additions and modifications to plan coverages and considered how to utilize the surplus premium that was collected for future rate stabilization. The Group Insurance Committee recommends the following to your Board:
EIA Health Insurance:
* Keep the current plan designs for existing EIA Health insurance offerings, but remove the EPO plan
* Add a new Health plan, with an actuarial value slightly below the PPO 80 plan to the County's health insurance offerings
Delta Dental Insurance:
* Keep the current plan design and the related 1.4% premium decrease
VSP Vision Insurance:
* Keep the current plan design and the related 9.8% premium increase
ING Life Insurance:
* Keep the current plan design for basic and supplemental life insurance plans with no rate increase through their expiration on June 30, 2020 (subject to possible renewal at that time)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve County Employee Health Plans - EIA Health Renewal for 2020 Benefit Plan Year and authorize Human Resources Director to take steps to implement those recommendations.
5.12Adopt Resolution Authorizing the Public Works Director to sign the Notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid no. 18-01
Resolution
passed on consent
Staff memo
On April 17, 2018, the Board approved an Agreement with Team Ghilotti, Inc. for Mockingbird Lane at Robinson Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on October 22, 2018.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid No. 18-01, and authorize the Chairman to execute said Resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign the notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid no. 18-01.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 9, 2019
SUBJECT: Adopt Resolution Authorizing the Public Works Director to Sign the notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid no. 18-01
EXECUTIVE SUMMARY:
On April 17, 2018, the Board approved an Agreement with Team Ghilotti, Inc. for Mockingbird Lane at Robinson Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on October 22, 2018.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid No. 18-01, and authorize the Chairman to execute said Resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign the notice of Completion for the Mockingbird Lane at Robinson Creek Bridge Replacement Project, Bid no. 18-01.
5.13Adopt Resolution Delegating to the Public Works Director the Ministerial Authority to obtain Temporary Construction Easement Required for Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 26, 2016, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding, and construction assistance services in order to rehabilitate the Cache Creek Bridge at Bartlett Springs Road (14C-0107) in Lake County, CA.
The bridge is slated for rehabilitation (maintenance painting) in 2020, pending the availability of federal funds. In order to obtain the required temporary construction easement for the project, authorization must be provided to the County's consultant, Quincy Engineering, to proceed. The assessor's parcel number for the affected parcel is APN 016-019-030.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director the ministerial authority to obtain temporary construction easement from certain parcel (APN 016-019-030) and authorize the Chair to sign said resolution.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Delegating to the Public Works Director the Ministerial Authority to obtain Temporary Construction Easement Required for Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 9, 2019
SUBJECT: Adopt Resolution Delegating to the Public Works Director the Ministerial Authority to obtain Temporary Construction Easement Required for Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project
EXECUTIVE SUMMARY:
On January 26, 2016, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding, and construction assistance services in order to rehabilitate the Cache Creek Bridge at Bartlett Springs Road (14C-0107) in Lake County, CA.
The bridge is slated for rehabilitation (maintenance painting) in 2020, pending the availability of federal funds. In order to obtain the required temporary construction easement for the project, authorization must be provided to the County's consultant, Quincy Engineering, to proceed. The assessor's parcel number for the affected parcel is APN 016-019-030.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director the ministerial authority to obtain temporary construction easement from certain parcel (APN 016-019-030) and authorize the Chair to sign said resolution.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credits to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Delegating to the Public Works Director the Ministerial Authority to obtain Temporary Construction Easement Required for Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project.
5.14(a) Resubmission of the FY17 and FY18 Edward Byrne Justice Assistance Grant Certifications and Assurances and (b) Disclosure of Lobbying Activities
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On August 21, 2018, your Board authorized the County Administrative Officer to sign all grant documents for the submission of the FY17 and FY18 Edward Byrne Memorial Justice Assistance grants.
On June 26, 2019, the USDOJ confirmed that the Chairman of the Board would be required to sign the documents. A copy of the 2017 and 2018 Certifications and Assurances are required to be signed in blue ink, along with the Disclosure of Lobbying Activities.
These funds are budgeted and are used to reimburse the costs of an extra help Records Technician working in our evidence facility.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (a) Resubmission of the FY17 and FY18 Edward Byrne Justice Assistance Grant Certifications and Assurances and (b) Disclosure of Lobbying Activities.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: July 9, 2019
SUBJECT: (a) Resubmission of the FY17 and FY18 Edward Byrne Justice Assistance Grant Certifications and Assurances and (b) Disclosure of Lobbying Activities
EXECUTIVE SUMMARY: On August 21, 2018, your Board authorized the County Administrative Officer to sign all grant documents for the submission of the FY17 and FY18 Edward Byrne Memorial Justice Assistance grants.
On June 26, 2019, the USDOJ confirmed that the Chairman of the Board would be required to sign the documents. A copy of the 2017 and 2018 Certifications and Assurances are required to be signed in blue ink, along with the Disclosure of Lobbying Activities.
These funds are budgeted and are used to reimburse the costs of an extra help Records Technician working in our evidence facility.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (a) Resubmission of the FY17 and FY18 Edward Byrne Justice Assistance Grant Certifications and Assurances and (b) Disclosure of Lobbying Activities.
5.15Approve Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles and the County of Lake
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Department requests your Board's approval on the Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles. It is anticipated, the use of these services, would decrease drive times for Correctional staff doing inmate transports to and from locations in Southern California.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Use of contracted transportation allows Correctional staff to remain in the Jail facility.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends Approval of the Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles and the County of Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: July 9, 2019
SUBJECT: Approve Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles and the County of Lake
EXECUTIVE SUMMARY: The Lake County Sheriff's Department requests your Board's approval on the Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles. It is anticipated, the use of these services, would decrease drive times for Correctional staff doing inmate transports to and from locations in Southern California.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Use of contracted transportation allows Correctional staff to remain in the Jail facility.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends Approval of the Reciprocal Intrastate Transportation of Prisoners Services Agreement with the County of Los Angeles and the County of Lake.
5.16Approve Long Distance Travel to attend a National Level Educational Event Facilitated by the North American Council on Adoptable Children in Las Vegas, Nevada. Estimated cost for all three staff persons to attend is approximately $4000. The entire cost of the conference, transportation, lodging and meals will be paid for through the Chabot-Las Positas Community College District (CLPCCD) contract. Staff will travel between July 16 and July 21, 2019.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
This is a national level educational event facilitated by the North American Council on Adoptable Children. Training will cover a wide variety of foster care and adoption topics, including more than 80 workshops from expert speakers on topics including:
* Supporting and preserving adoptive families
* Core issues in adoption
* Effective therapeutic techniques in adoption
* Kinship care and birth family connections
* Parenting children with disabilities and challenges
* Older children and youth
* Race, culture, and diversity in adoption and foster care
* Supporting children and families in adoption and foster care
* Recruiting families for children
This learning opportunity is of particular value to our adoption staff as adoption-specific training has not been readily available through our typical training venues (UC Davis, CDSS, etc.). This conference presents adoption staff with an excellent opportunity to learn from experts in the field about issues directly relevant to adoption work.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Amount Budgeted: $ 4,000.00
Additional Requested: $ 0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel to attend a National Level Educational Event Facilitated by the North American Council on Adoptable Children in Las Vegas, Nevada. Estimated cost for all three staff persons to attend is approximately $4000. The entire cost of the conference, transportation, lodging and meals will be paid for through the Chabot-Las Positas Community College District (CLPCCD) contract. Staff will travel between July 16 and July 21, 2019.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 9, 2019
SUBJECT: Approve Long Distance Travel for three staff to attend a National Level Educational Event Facilitated by the North American Council on Adoptable Children in Las Vegas, Nevada.
EXECUTIVE SUMMARY:
This is a national level educational event facilitated by the North American Council on Adoptable Children. Training will cover a wide variety of foster care and adoption topics, including more than 80 workshops from expert speakers on topics including:
* Supporting and preserving adoptive families
* Core issues in adoption
* Effective therapeutic techniques in adoption
* Kinship care and birth family connections
* Parenting children with disabilities and challenges
* Older children and youth
* Race, culture, and diversity in adoption and foster care
* Supporting children and families in adoption and foster care
* Recruiting families for children
Estimated cost for all three staff persons to attend is approximately $4000. The entire cost of the conference, transportation, lodging and meals will be paid for through the Chabot Las Positas Community College District (CLPCCD) contract. Staff will travel between July 16 and July 21.
This learning opportunity is of particular value to our adoption staff as adoption-specific training has not been readily available through our typical training venues (UC Davis, CDSS, etc.). This conference presents adoption staff with an excellent opportunity to learn from experts in the field about issues directly relevant to adoption work.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Estimated Cost: $ 4,000.00
Amount Budgeted: $ 4,000.00
Additional Requested: $ 0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel to attend a National Level Educational Event Facilitated by the North American Council on Adoptable Children in Las Vegas, Nevada. Estimated cost for all three staff persons to attend is approximately $4000. The entire cost of the conference, transportation, lodging and meals will be paid for through the Chabot-Las Positas Community College District (CLPCCD) contract. Staff will travel between July 16 and July 21, 2019.
Thank you for your consideration.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda items 5.1 through 5.16. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.39:15 A.M. - Consideration of Memorandum of Understanding (MOU) Between the Habematolel Pomo of Upper Lake and the Lake County Sheriff
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I am pleased to bring forward the attached MOU for the consideration of your Board, as proposed by the Habematolel Pomo of Upper Lake. Under the terms of the MOU, the Sheriff will consult with the Tribe's Executive Council and Commissioner to resolve consumer complaints or issues related to the Tribe's Financial Services. The Tribe will make an annual contribution to the Sheriff in the amount of $25,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Memorandum of Understanding (MOU) Between the Habematolel Pomo of Upper Lake and the Lake County Sheriff.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 9, 2019
SUBJECT: Consideration of Memorandum of Understanding (MOU) Between the Habematolel Pomo of Upper Lake and the Lake County Sheriff
EXECUTIVE SUMMARY:
I am pleased to bring forward the attached MOU for the consideration of your Board, as proposed by the Habematolel Pomo of Upper Lake. Under the terms of the MOU, the Sheriff will consult with the Tribe's Executive Council and Commissioner to resolve consumer complaints or issues related to the Tribe's Financial Services. The Tribe will make an annual contribution to the Sheriff in the amount of $25,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Memorandum of Understanding (MOU) Between the Habematolel Pomo of Upper Lake and the Lake County Sheriff.
On motion of Supervisor Crandell, and by vote of the Board, approved the Memorandum of Understanding (MOU) Between the Habematolel Pomo of Upper Lake and the Lake County Sheriff. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Undersheriff Chris Macedo, Lieutenant Corey Paulich and Habematolel Pomo Upper Lake Chairperson Sherry Treppa were present and spoke.
Chair Scott asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. HEARING - Nuisance Abatement Hearing Request for Andrew Markel, 15284 Humboldt Ext., Cobb, CA, APN# 051-042-004
Action Item
denied — Pass
Staff memo
On 5/9/2019, the Code Enforcement Division received from Andrew Markel (hereinafter, Appellant) a signed "Nuisance Abatement Hearing Request Form" requesting a hearing in front of the County Board of Supervisors. Appellant filed said request in a timely manner.
The Community Development Department received a complaint from the public. The complaint made allegations of persons living in a trailer located on the subject property that does not have water, septic, or power. This was the basis for an investigation.
Appellant wishes to contest a "Notice of Nuisance and Order to Abate" (hereinafter, NON/OTA) served on him as the responsible party for violations of open and outdoor storage and residing in a dwelling (mobile trailer) that does not meet minimum construction standards occurring on the real property commonly known as 15284 Humboldt Ext., Cobb, CA, APN# 051-042-004 (hereinafter, subject property). Appellant disputes violations for Open and Outdoor Storage (junk and garbage).
(See Exhibit #1 - Nuisance Abatement Hearing Request Form)
VIOLATIONS CITED:
County of Lake Code of Ordinances Chapter 21, Section 41.12 - Open & Outdoor Storage
County of Lake Code of Ordinances Chapter 21, Section 10.20 - Minimum Residential
Construction Standards
FACTS:
On 10/1/2018, California Governor Executive Order B-25-15, related to the Valley Fire which the subject property is located, expired. The order allowed for the issuance of a temporary dwelling permit for the occupying of those dwellings not meeting the minimum residential standards. Appellant is not considered a victim of the Valley Fire and was not on title for any property involved in the Valley Fire at the time the executive order was enacted. Therefore Appellant cannot benefit from said executive order or obtain said temporary dwelling permit.
On 2/11/2019, interest in the subject property was granted to Appellant. On 2/13/2019, a Grant Deed was recorded reflecting Appellant on title for the subject property.
(See Exhibit #2 - Grant Deed)
The subject property is zoned as a Suburban Reserve District "SR" and pursuant to County of Lake Zoning Ordinance Chapter 21, Section 9.3 permitted uses allow for "One (1) single-family dwelling or mobile home which shall be constructed according to the residential construction standards of Section 10.20." The subject property is 0.23 (+/-) acres.
(See Exhibit #3 - Parcel Book printouts)
(See Exhibit #4 - GIS printouts)
(See Exhibit #5 - Copy of Zoning Ordinance SR)
On 4/3/2019, a site visit was conducted on the subject property by Code Enforcement Supervisor Kathy Freeman (hereinafter, Freeman) and myself. Freeman and I observed on the subject property a white pick-up truck and located directly behind the truck was a trailer/mobile coach, not attached. No other dwellings/structures were observed on the subject property. Contact was made with Appellant Markel while at the subject property. Appellant stated he was the owner of the subject property. Appellant acknowledged and admitted that he was currently residing and living in the trailer. Appellant stated that he had not obtained any temporary dwelling permit in order to occupy the trailer. Appellant was informed and made aware of code violations that existed on the subject property and avenues for which to achieve compliance.
The trailer does not meet the following minimum residential construction standards:
* Section 10.20 (a) - Dwelling is not twelve (12) feet in width or diameter and is at least 360 square feet in gross area.
* Section 10.20 (c) - Dwelling unit is not attached to permanent continuous concrete or masonry perimeter foundations, or to permanent foundation systems pursuant to Health and Safety Code Section 18551.
* Section 10.20 (d) - Unit is not designed so that exterior walls look like wood or masonry or stucco regardless of their actual composition.
* Section 10.20 (e) - Roofing materials are not designed to look like composition roofing, tile, shakes, shingles, or tar and gravel.
* Section 10.20 (f) - Unit siding does not extend to the ground level.
* Section 10.20 (g) - Unit's slope of the main roof shall not be less than two (2) inches of vertical rise for twelve (12) inches of horizontal run.
* Section 10.20 (h) - Unit does not have a perimeter roof overhang on all sides extending not less than six (6) inches.
In addition, violations were observed on the property for trash, junk, and other debris not maintained in an orderly manner, that creates a fire, safety, health, or sanitary hazard violation1 of the Open and Outdoor Storage code. Further, outdoor storage shall be completely screened from public view from all exterior property lines and any public roadway within one half (1/2) mile of the pen storage area2. No legal existing dwelling or structure on the subject property.
(See Exhibit #6-A through 6-C - Photos).
On 4/17/2019, a second site visit was conducted by Code Enforcement Officer Andy Williams and myself. The issues/violations observed during the site visit on 4/3/2019 continued to persist. Appellant was served with a "Notice of Violation" for violation of Chapter 21, section 10.20 for occupying a dwelling that did not meet minimum residential construction standards. (Said Notice of Violation is not the subject of this report or request for hearing.)
(See Exhibit #7-A through 7-F - Photos)
On 5/2/2018, a third site visit was conducted by Code Enforcement Supervisor Freeman and myself. The issues/violations observed on 4/3/2019 and 4/17/2019 continued to persist. On this date, Freeman issued Appellant a NON/OTA for the subject property, for the above violations and Appellant was personally served with said NON/OTA.
(See Exhibit #8 - Photo)
(See Exhibit #9 - NON/OTA)
On 5/9/2019, Appellant came into the Community Development Department office requesting a hearing in regards to the NON/OTA. Appellant completed a "Nuisance Abatement Hearing Request Form to Board of Supervisors".
(See Exhibit #1 -Hearing Request Form)
As of the date of this report, a thorough and diligent search was conducted for any permit(s) related to Appellant and the subject property. No information was found indicating that Appellant has applied for or been issued any permit(s).
On 5/23/2019, County of Lake, Environmental Health (hereinafter, EH) was contacted. EH stated they have received a complaint for the subject property based on a referral from Lake County Code Enforcement. EH has made a request to Code Enforcement for a joint investigation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Trash/junk removal -To be determined by contractor bids received.
Amount Budgeted: Unknown
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): Time and efforts to administer removal of trailer and trash/junk/debris from property.
..Recommended Action
RECOMMENDED ACTION: The Code Enforcement Staff recommends that the NON/OTA dated 5/2/2019 be upheld and authorize staff to move forward with obtaining a warrant and pursuing an abatement action to remove the trailer and other trash, junk, and debris from the subject property.
1 LCCO Chapter 21, Section 41.12 subdivision (a) - Outdoor storage in any district shall be maintained in an orderly manner and shall not create a fire, safety, health or sanitary hazard
2 LCCO Chapter 21, Section 41.12 subdivision (b) (1) - Parcels less than one (1) acre allows for an aggregate area of one hundred (100) square feet of outside storage.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Mary Jane Montana, Deputy Building Official
Kathy Freeman, Code Enforcement Supervisor
By: Marcus Beltramo, Code Enforcement Officer
DATE: July 9, 2019
SUBJECT: 9:30 A.M. HEARING - Nuisance Abatement Hearing Request for Andrew Markel, 15284 Humboldt Ext., Cobb, CA, APN# 051-042-004
EXECUTIVE SUMMARY:
On 5/9/2019, the Code Enforcement Division received from Andrew Markel (hereinafter, Appellant) a signed "Nuisance Abatement Hearing Request Form" requesting a hearing in front of the County Board of Supervisors. Appellant filed said request in a timely manner.
The Community Development Department received a complaint from the public. The complaint made allegations of persons living in a trailer located on the subject property that does not have water, septic, or power. This was the basis for an investigation.
Appellant wishes to contest a "Notice of Nuisance and Order to Abate" (hereinafter, NON/OTA) served on him as the responsible party for violations of open and outdoor storage and residing in a dwelling (mobile trailer) that does not meet minimum construction standards occurring on the real property commonly known as 15284 Humboldt Ext., Cobb, CA, APN# 051-042-004 (hereinafter, subject property). Appellant disputes violations for Open and Outdoor Storage (junk and garbage).
(See Exhibit #1 - Nuisance Abatement Hearing Request Form)
VIOLATIONS CITED:
County of Lake Code of Ordinances Chapter 21, Section 41.12 - Open & Outdoor Storage
County of Lake Code of Ordinances Chapter 21, Section 10.20 - Minimum Residential
Construction Standards
FACTS:
On 10/1/2018, California Governor Executive Order B-25-15, related to the Valley Fire which the subject property is located, expired. The order allowed for the issuance of a temporary dwelling permit for the occupying of those dwellings not meeting the minimum residential standards. Appellant is not considered a victim of the Valley Fire and was not on title for any property involved in the Valley Fire at the time the executive order was enacted. Therefore Appellant cannot benefit from said executive order or obtain said temporary dwelling permit.
On 2/11/2019, interest in the subject property was granted to Appellant. On 2/13/2019, a Grant Deed was recorded reflecting Appellant on title for the subject property.
(See Exhibit #2 - Grant Deed)
The subject property is zoned as a Suburban Reserve District "SR" and pursuant to County of Lake Zoning Ordinance Chapter 21, Section 9.3 permitted uses allow for "One (1) single-family dwelling or mobile home which shall be constructed according to the residential construction standards of Section 10.20." The subject property is 0.23 (+/-) acres.
(See Exhibit #3 - Parcel Book printouts)
(See Exhibit #4 - GIS printouts)
(See Exhibit #5 - Copy of Zoning Ordinance SR)
On 4/3/2019, a site visit was conducted on the subject property by Code Enforcement Supervisor Kathy Freeman (hereinafter, Freeman) and myself. Freeman and I observed on the subject property a white pick-up truck and located directly behind the truck was a trailer/mobile coach, not attached. No other dwellings/structures were observed on the subject property. Contact was made with Appellant Markel while at the subject property. Appellant stated he was the owner of the subject property. Appellant acknowledged and admitted that he was currently residing and living in the trailer. Appellant stated that he had not obtained any temporary dwelling permit in order to occupy the trailer. Appellant was informed and made aware of code violations that existed on the subject property and avenues for which to achieve compliance.
The trailer does not meet the following minimum residential construction standards:
* Section 10.20 (a) - Dwelling is not twelve (12) feet in width or diameter and is at least 360 square feet in gross area.
* Section 10.20 (c) - Dwelling unit is not attached to permanent continuous concrete or masonry perimeter foundations, or to permanent foundation systems pursuant to Health and Safety Code Section 18551.
* Section 10.20 (d) - Unit is not designed so that exterior walls look like wood or masonry or stucco regardless of their actual composition.
* Section 10.20 (e) - Roofing materials are not designed to look like composition roofing, tile, shakes, shingles, or tar and gravel.
* Section 10.20 (f) - Unit siding does not extend to the ground level.
* Section 10.20 (g) - Unit's slope of the main roof shall not be less than two (2) inches of vertical rise for twelve (12) inches of horizontal run.
* Section 10.20 (h) - Unit does not have a perimeter roof overhang on all sides extending not less than six (6) inches.
In addition, violations were observed on the property for trash, junk, and other debris not maintained in an orderly manner, that creates a fire, safety, health, or sanitary hazard violation1 of the Open and Outdoor Storage code. Further, outdoor storage shall be completely screened from public view from all exterior property lines and any public roadway within one half (1/2) mile of the pen storage area2. No legal existing dwelling or structure on the subject property.
(See Exhibit #6-A through 6-C - Photos).
On 4/17/2019, a second site visit was conducted by Code Enforcement Officer Andy Williams and myself. The issues/violations observed during the site visit on 4/3/2019 continued to persist. Appellant was served with a "Notice of Violation" for violation of Chapter 21, section 10.20 for occupying a dwelling that did not meet minimum residential construction standards. (Said Notice of Violation is not the subject of this report or request for hearing.)
(See Exhibit #7-A through 7-F - Photos)
On 5/2/2018, a third site visit was conducted by Code Enforcement Supervisor Freeman and myself. The issues/violations observed on 4/3/2019 and 4/17/2019 continued to persist. On this date, Freeman issued Appellant a NON/OTA for the subject property, for the above violations and Appellant was personally served with said NON/OTA.
(See Exhibit #8 - Photo)
(See Exhibit #9 - NON/OTA)
On 5/9/2019, Appellant came into the Community Development Department office requesting a hearing in regards to the NON/OTA. Appellant completed a "Nuisance Abatement Hearing Request Form to Board of Supervisors".
(See Exhibit #1 -Hearing Request Form)
As of the date of this report, a thorough and diligent search was conducted for any permit(s) related to Appellant and the subject property. No information was found indicating that Appellant has applied for or been issued any permit(s).
On 5/23/2019, County of Lake, Environmental Health (hereinafter, EH) was contacted. EH stated they have received a complaint for the subject property based on a referral from Lake County Code Enforcement. EH has made a request to Code Enforcement for a joint investigation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: Trailer removal - $100 X length of trailer (per foot)
Trash/junk removal -To be determined by contractor bids received.
Amount Budgeted: Unknown
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): Time and efforts to administer removal of trailer and trash/junk/debris from property.
..Recommended Action
RECOMMENDED ACTION: The Code Enforcement Staff recommends that the NON/OTA dated 5/2/2019 be upheld and authorize staff to move forward with obtaining a warrant and pursuing an abatement action to remove the trailer and other trash, junk, and debris from the subject property.
1 LCCO Chapter 21, Section 41.12 subdivision (a) - Outdoor storage in any district shall be maintained in an orderly manner and shall not create a fire, safety, health or sanitary hazard
2 LCCO Chapter 21, Section 41.12 subdivision (b) (1) - Parcels less than one (1) acre allows for an aggregate area of one hundred (100) square feet of outside storage.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
On motion of Supervisor Brown, and by vote of the Board, upheld the Notice of Nuisance and Order to Abate dated May 2, 2019 and denied the appeal by Andrew Markel for the property located at 15284 Humboldt Ext., Cobb, CA. The motion carried by the following vote:
Clerk’s notes: Clerk swore in all parties to the appeal. Code Enforcement Officer Marcus Beltramo presented the item to the Board. Deputy Chief Building Official Mary Jane Montana was also present. Appellant Andrew Markel was present and spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Joan Moss, Milos Luebner and Peter Lindquist. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Advisory Board Appointments:
Geothermal Advisory Committee
Appointment
approved — Pass
Staff memo
Northern California Power Agency (1)
Calpine Corporation (1)
Cobb Community Members at Large (1)
Applications were received for the following areas:
Kyle Noble - New Applicant - Cobb Community Members at Large
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no additional cost to the County for this committee.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board appoint qualified individuals to serve on this committee.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: July 9, 2019
SUBJECT: Consideration of Appointments to the Geothermal Advisory Committee
EXECUTIVE SUMMARY: On December 4, 2018, your Board adopted a resolution establishing a new Geothermal Advisory Committee which combined the communities of Cobb, Anderson Springs, and Middletown, to address impacts from geothermal development. The following positions are open:
Northern California Power Agency (1)
Calpine Corporation (1)
Cobb Community Members at Large (1)
Applications were received for the following areas:
Kyle Noble - New Applicant - Cobb Community Members at Large
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no additional cost to the County for this committee.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board appoint qualified individuals to serve on this committee.
On motion of Supervisor Simon, and by vote of the Board, appointed Kyle Noble to the Geothermal Advisory Committee. The motion carried by the following vote:
Clerk’s notes: Chair Scott presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association (LCCOA) and the County of Lake for July 9, 2019 to December 31, 2019
Agreement
approved — Pass
Staff memo
As your Board is aware, your Bargaining Team has recently completed labor negotiations with LCCOA, reaching tentative agreement for the attached MOU, making the following changes from the earlier agreement:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� Peace Officer status has been amended to allow Correctional Officers to become Peace Officers under
PC Section 830.1(c), and reclassified Deputy Sheriff-Corrections. (No change in salary.)
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to LCCOA employees who have two hundred (200) or more hours of vacation time accrued. (It should be noted that while tentative agreement had been reached for thirty hours of vacation cash out, that amount was increased to forty at the specific direction of your Board.)
� Prohibits LCCOA employees from working as security guards on their off hours.
� Adds up to 2 Gang Intelligence Officers to be eligible for specialty pay.
� Requires that LCCOA follow regulations of Peace Officers Bill of Rights.
� Allows the Sheriff to add a 3rd Field Training Officer, if needed.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
� Contract expires on December 31, 2019.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by Sheriff Jail Facilities Budget Unit 2301, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): Correctional Officers will be reclassified in title, to Deputy Sheriff-Corrections via separate Board action.
..Recommended Action
RECOMMENDED ACTION:
Approve Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association (LCCOA) and the County of Lake for July 9, 2019 to December 31, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 9, 2019
SUBJECT: Consideration of Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association (LCCOA) and the County of Lake for July 9, 2019 to December 31, 2019
EXECUTIVE SUMMARY:
As your Board is aware, your Bargaining Team has recently completed labor negotiations with LCCOA, reaching tentative agreement for the attached MOU, making the following changes from the earlier agreement:
� Salary on Promotion language has been amended to reflect the Personnel Policy change your Board approved for all employees on December 18, 2018 (see attached).
� Peace Officer status has been amended to allow Correctional Officers to become Peace Officers under
PC Section 830.1(c), and reclassified Deputy Sheriff-Corrections. (No change in salary.)
� Vacation Cash Out is a new benefit added to allow one-time payment of forty (40) hours of unused vacation time to LCCOA employees who have two hundred (200) or more hours of vacation time accrued. (It should be noted that while tentative agreement had been reached for thirty hours of vacation cash out, that amount was increased to forty at the specific direction of your Board.)
� Prohibits LCCOA employees from working as security guards on their off hours.
� Adds up to 2 Gang Intelligence Officers to be eligible for specialty pay.
� Requires that LCCOA follow regulations of Peace Officers Bill of Rights.
� Allows the Sheriff to add a 3rd Field Training Officer, if needed.
� Personal Leave days, historically given to employees during years when Cost of Living Adjustments (COLAS) were not given, have been removed and a new benefit, a Winter Holiday (five days off around Christmas day) has been added.
� Contract expires on December 31, 2019.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by Sheriff Jail Facilities Budget Unit 2301, out of salary savings from position vacancies.
STAFFING IMPACT (if applicable): Correctional Officers will be reclassified in title, to Deputy Sheriff-Corrections via separate Board action.
..Recommended Action
RECOMMENDED ACTION:
Approve Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association (LCCOA) and the County of Lake for July 9, 2019 to December 31, 2019.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association (LCCOA) and the County of Lake for July 9, 2019 to December 31, 2019. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Resolution Amending Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit No. 2301, Sheriff-Jail Facilities
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Staff is submitting for your consideration a Resolution to reclassify the Correctional Officer I/II allocations to Deputy Sheriff I/II - Corrections, the Correctional Sergeant allocations to Sergeant - Corrections, and the Correctional Lieutenant allocation to Lieutenant - Corrections, and amend the position allocation for Jail Facilities, budget unit 2301, accordingly.
Your Board previously approved the creation of the position of Captain - Sworn and deletion of the allocation of Correctional Captain from this Budget Unit. However, the establishment of a Captain - Corrections position is also requested for the possibility of future consideration by the Sheriff's Office depending upon the needs of the department at that time.
The classification of Deputy Sheriff I/II - Corrections, and Sergeant - Corrections are MOU driven and have been through meet and confer with the Lake County Correctional Officers Association.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit No. 2301, Sheriff-Jail Facilities.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Pamela Nichols, Human Resources Director
DATE: July 9, 2019
SUBJECT: Consideration of Resolution Amending Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit No. 2301, Sheriff-Jail Facilities
EXECUTIVE SUMMARY:
Staff is submitting for your consideration a Resolution to reclassify the Correctional Officer I/II allocations to Deputy Sheriff I/II - Corrections, the Correctional Sergeant allocations to Sergeant - Corrections, and the Correctional Lieutenant allocation to Lieutenant - Corrections, and amend the position allocation for Jail Facilities, budget unit 2301, accordingly.
Your Board previously approved the creation of the position of Captain - Sworn and deletion of the allocation of Correctional Captain from this Budget Unit. However, the establishment of a Captain - Corrections position is also requested for the possibility of future consideration by the Sheriff's Office depending upon the needs of the department at that time.
The classification of Deputy Sheriff I/II - Corrections, and Sergeant - Corrections are MOU driven and have been through meet and confer with the Lake County Correctional Officers Association.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit No. 2301, Sheriff-Jail Facilities.
Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5(Continued from June 4, 2019) Class K Housing in Lake County, Limited Density Owner-Built Rural Dwellings Regulations and Draft Ordinance (Request to postpone this item from July 9 2019, to July 23 2019)
Action Item
continued
Staff memo
At the June 4, 2019 Board of Supervisors meeting, after discussing the idea of Owner-Built Rural Dwellings (Class K Housing) for Lake County, the board directed staff to come back with a draft ordinance adopting regulations for Limited Density Owner-Built Rural Dwellings for Lake County.
Due to an extreme workload for the CDD department, staff requests this item be postponed to July 23, 2019 to allow staff time to complete the draft and have it reviewed by County Counsel prior to the hearing.
RECOMMENDATION: Staff requests that the Board of Supervisors postpone this item to July 23, 2019.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Request: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff requests that the Board of Supervisors postpone this item to July 23, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Jack Smalley, Interim Chief Building Official
MaryJane Montana, Deputy Building Official
DATE: July 9, 2019
SUBJECT: (Continued from June 4, 2019) Class K Housing in Lake County, Limited Density Owner-Built Rural Dwellings Regulations and Draft Ordinance (Staff requests to postpone this item from July 9 2019, to July 23 2019)
EXECUTIVE SUMMARY:
At the June 4, 2019 Board of Supervisors meeting, after discussing the idea of Owner-Built Rural Dwellings (Class K Housing) for Lake County, the board directed staff to come back with a draft ordinance adopting regulations for Limited Density Owner-Built Rural Dwellings for Lake County.
Due to an extreme workload for the CDD department, staff requests this item be postponed to July 23, 2019 to allow staff time to complete the draft and have it reviewed by County Counsel prior to the hearing.
RECOMMENDATION: Staff requests that the Board of Supervisors postpone this item to July 23, 2019.
FISCAL IMPACT: None
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Request: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff requests that the Board of Supervisors postpone this item to July 23, 2019.
By Board consensus, this item has been continued to a date uncertain.
7.6(Sitting as Lake County Sanitation District, Board of Directors) Consideration of Contract Change Order #1 for the Relocation of Sewer Facilities in Middletown, Bid No. 18-23; Contract Change Order #1 amount is $29,664.97; Revised Contract Amount $371,113.97
Action Item
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: The Middletown collection and treatment system was installed in 1989, and in 1992 Caltrans relocated the highway in the vicinity of Dry Creek Cutoff. The State did not coordinate their relocation with the District and their project did not negatively impact the District facilities. At the start of this project the District staff and contractor attempted to locate the existing force main. This proved difficult since the force main alignment was referenced to the previous highway alignment. The Contractor incurred extra expense looking for facilities which should have been easier to locate. The Contractor spent 7 additional days looking for facilities, however it was mutually agreed upon that two of the days were extraneous and would not be reimbursed. The additional $29,664.97 accounts for labor and equipment for the contractor's crew at prevailing wage rates for the 5 additional days.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Original Contract Amount: $341,449.00
Total Amount of all Change Orders: $29,664.97
Percentage of Total CCOs to Initial Contract: 8.7%
Amount Budgeted: $29,664.97
Additional Amount Requested: $0.00
FISCAL IMPACT (Narrative): Funding is available within the Middletown budget to account for the increase in cost to the project due to this CCO.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors approve Contract Change Order #1 in the amount of $29,664.97 and authorize the Chair to sign it bringing the revised contract price to $371,113.97.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
Scott Harter, Deputy Administrator
DATE: July 9, 2019
SUBJECT: Consideration of Contract Change Order #1 for the Relocation of Sewer Facilities in Middletown, Bid No. 18-23; Contract Change Order #1 amount is $29,664.97; Revised Contract Amount $371,113.97.
EXECUTIVE SUMMARY: The Middletown collection and treatment system was installed in 1989, and in 1992 Caltrans relocated the highway in the vicinity of Dry Creek Cutoff. The State did not coordinate their relocation with the District and their project did not negatively impact the District facilities. At the start of this project the District staff and contractor attempted to locate the existing force main. This proved difficult since the force main alignment was referenced to the previous highway alignment. The Contractor incurred extra expense looking for facilities which should have been easier to locate. The Contractor spent 7 additional days looking for facilities, however it was mutually agreed upon that two of the days were extraneous and would not be reimbursed. The additional $29,664.97 accounts for labor and equipment for the contractor's crew at prevailing wage rates for the 5 additional days.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Original Contract Amount: $341,449.00
Total Amount of all Change Orders: $29,664.97
Percentage of Total CCOs to Initial Contract: 8.7%
Amount Budgeted: $29,664.97
Additional Amount Requested: $0.00
FISCAL IMPACT (Narrative): Funding is available within the Middletown budget to account for the increase in cost to the project due to this CCO.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors approve Contract Change Order #1 in the amount of $29,664.97 and authorize the Chair to sign it bringing the revised contract price to $371,113.97.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order #1 for the Relocation of Sewer Facilities in Middletown Force, Bid No. 18-23; Contract Change Order #1 amount is $29,664.97; Revised Contract Amount $371,113.97 and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Directors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. Administrator Jan Coppinger was also present.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7(Sitting as Lake County Sanitation District, Board of Directors) Consideration of Contract Change Order #2 for the Relocation of Sewer Facilities in Middletown, Bid No. 18-23; Contract Change Order #2 amount is $(2,964.00); Revised Contract Amount $368,149.97
Action Item
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: This Contract Change Order proposes to adjust the estimated Contract quantities to reflect actual in place quantities. Attached for reference is a spreadsheet identifying the original contract quantities and prices as well as the final in place quantities. There was a slight increase in the distance of the force main installed, however there was a 25% reduction in the Bypass Pumping item and the elimination of the ARV Relocation item. This results in a net savings of $2,964.00 to the project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $341,449.00
Total Amount of all Change Orders: $26,700.97
Percentage Total CCO to Initial Contract: 7.8%
Amount Budgeted: n/a
Additional Amount Requested: n/a
FISCAL IMPACT (Narrative): This CCO reduces the contract amount by $2,964.00 and provides a net savings to the project..
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors approve Contract Change Order #2 in the amount of $(2,964.00) and authorize the Chair to sign it bringing the revised contract price to $368,149.97.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
Scott Harter, Deputy Administrator
DATE: July 9, 2019
SUBJECT: Consideration of Contract Change Order #2 for the Relocation of Sewer Facilities in Middletown, Bid No. 18-23; Contract Change Order #2 amount is $(2,964.00); Revised Contract Amount $368,149.97.
EXECUTIVE SUMMARY: This Contract Change Order proposes to adjust the estimated Contract quantities to reflect actual in place quantities. Attached for reference is a spreadsheet identifying the original contract quantities and prices as well as the final in place quantities. There was a slight increase in the distance of the force main installed, however there was a 25% reduction in the Bypass Pumping item and the elimination of the ARV Relocation item. This results in a net savings of $2,964.00 to the project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $341,449.00
Total Amount of all Change Orders: $26,700.97
Percentage Total CCO to Initial Contract: 7.8%
Amount Budgeted: n/a
Additional Amount Requested: n/a
FISCAL IMPACT (Narrative): This CCO reduces the contract amount by $2,964.00 and provides a net savings to the project..
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors approve Contract Change Order #2 in the amount of $(2,964.00) and authorize the Chair to sign it bringing the revised contract price to $368,149.97.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order #2 for the Relocation of Sewer Facilities in Middletown, Bid No. 18-23; Contract Change Order #2 amount is $(2,964.00); Revised Contract Amount $368,149.97 and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Directors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. Administrator Jan Coppinger was also present.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8(Sitting as Lake County Sanitation District, Board of Directors) Consideration of Contract Change Order #4 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $31,993.31 and a Revised Contract Amount of $6,998,034.48
Action Item
approved
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
The attached change order includes several items that came up during construction and the items are:
Item No. 1
Installation of a metal beam guard rail to protect CARV enclosure at Anderson Springs Road STA 44+32. Work generally includes, but is not limited to removal of existing bollards; excavating; guard rail posts; metal beam guard rail; guard rail hardware; and concrete.
Full compensation to be at the agreed Force Account price of: $7,137.10
Item No. 2
Remove and relocate CARV enclosure installation at Anderson Springs Road STA 10+45. Work generally includes, but is not limited to removal of existing CARV and bollards; trenching; HDPE pipe; HDPE fittings; concrete; rebar; anchor bolts and mounting hardware; bedding; backfilling; compaction; tracer wire; and bollards.
Full compensation to be at the agreed Force Account price of: $5,358.80
Item No. 3
Repair unknown 2-inch water main that was damaged during construction. Work generally
includes, but is not limited to trenching; pipe; couplings; bedding; backfilling; compaction; and
delay.
Full compensation to be at the agreed Force Account price of: $1,106.18
Item No. 4
Additional trenching and potholing to avoid unmarked and unknown water main. Work
generally includes, but is not limited to utility potholing; trenching; backfill; compaction; and
delay.
Full compensation to be at the agreed Force Account price of: $3,429.20
Item No. 5
Re-excavation and replacement of existing temporary top of trench paving as required to test
compaction at 100 foot intervals. Work generally includes, but is not limited to excavating;
trempoary paving; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $2,887.26
Item No. 6
Install additional fittings and below grade air release valve assembly at the treatment plant
meter vault determined necessary a result of construction potholing and to provide adequate
clearances for valve operators. Work generally includes, but is not limited to installation of
ductile iron piping; spools; fittings; blind flange; gaskets; flange bolt setups; and below grade
air release valve assembly.
Full compensation to be at the agreed Force Account price of: $12,074.77
The total of Change Order #4 is $31,993.31. This project is funded by a grant from the State Water Resources Control Board and sufficient funding exists to provide for this change order.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% grant funded and there is sufficient money in the grant to provide for this request.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff requests you approve Change order #4 in the amount of $31,993.31 for a revised contract amount of $6,998,034.48 and authorize the Special Districts Administrator to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Special Districts Administrator
DATE: July 9, 2019
SUBJECT: Consideration of Change Order #4 to Contract with KJ Woods, for Anderson Springs Sewer Collection System for an increase of $31,993.31 and a revised contract amount of $6,998,034.48
EXECUTIVE SUMMARY:
On November 7, 2017 a contract was signed with K.J. Woods in the amount of $6,948,000 for the installation of a sewer system collection line. Three previous approved change orders brought the total contract amount to $6,966,041.17.
The attached change order includes several items that came up during construction and the items are:
Item No. 1
Installation of a metal beam guard rail to protect CARV enclosure at Anderson Springs Road STA 44+32. Work generally includes, but is not limited to removal of existing bollards; excavating; guard rail posts; metal beam guard rail; guard rail hardware; and concrete.
Full compensation to be at the agreed Force Account price of: $7,137.10
Item No. 2
Remove and relocate CARV enclosure installation at Anderson Springs Road STA 10+45. Work generally includes, but is not limited to removal of existing CARV and bollards; trenching; HDPE pipe; HDPE fittings; concrete; rebar; anchor bolts and mounting hardware; bedding; backfilling; compaction; tracer wire; and bollards.
Full compensation to be at the agreed Force Account price of: $5,358.80
Item No. 3
Repair unknown 2-inch water main that was damaged during construction. Work generally
includes, but is not limited to trenching; pipe; couplings; bedding; backfilling; compaction; and
delay.
Full compensation to be at the agreed Force Account price of: $1,106.18
Item No. 4
Additional trenching and potholing to avoid unmarked and unknown water main. Work
generally includes, but is not limited to utility potholing; trenching; backfill; compaction; and
delay.
Full compensation to be at the agreed Force Account price of: $3,429.20
Item No. 5
Re-excavation and replacement of existing temporary top of trench paving as required to test
compaction at 100 foot intervals. Work generally includes, but is not limited to excavating;
trempoary paving; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $2,887.26
Item No. 6
Install additional fittings and below grade air release valve assembly at the treatment plant
meter vault determined necessary a result of construction potholing and to provide adequate
clearances for valve operators. Work generally includes, but is not limited to installation of
ductile iron piping; spools; fittings; blind flange; gaskets; flange bolt setups; and below grade
air release valve assembly.
Full compensation to be at the agreed Force Account price of: $12,074.77
The total of Change Order #4 is $31,993.31. This project is funded by a grant from the State Water Resources Control Board and sufficient funding exists to provide for this change order.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% grant funded and there is sufficient money in the grant to provide for this request.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff requests you approve Change order #4 in the amount of $31,993.31 for a revised contract amount of $6,998,034.48 and authorize the Special Districts Administrator to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order #4 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $31,993.31 and a Revised Contract Amount of $6,998,034.48 and authorized the Special Districts Administrator to sign. The motion carried by the following vote:
Ayes: Directors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Scott Harter was also present.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9Consideration of the Provision of Backup Power at County Buildings
Action Item
approved as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, only certain County-owned or County-operated facilities are currently equipped with standby power generation capabilities sufficient to sustain day-to-day operations when prime power is not available. At the request of your Board, the Space Committee convened on June 27th to discuss additional facilities to potentially be equipped with standby generator power as recommended by the applicable county departments. Additionally the committee received presentations from department staff about possible funding sources available for generators proposed at their facilities. Furthermore, for departments that have operations spread out over multiple locations, the committee also discussed options for temporary consolidation into a single facility that will have, or could soon have, standby power generation capability in the event of a sustained power outage.
Consequently the Space Committee recommends the provision of backup power at the following County offices:
- Agriculture Center, 883 Lakeport Blvd, Lakeport
- Animal Control, Helbush Drive, Lakeport
- Behavioral Health, 7000B South Center Drive, Clearlake
- Child Support Services, 3980 Gard Street, Kelseyville
- Social Services, 15975 Anderson Ranch Parkway, Lower Lake
- Victim Witness, 420 Second Street, Lakeport
In light of differing funding sources and budget organizations, each department proposing a backup generator has prepared a separate memorandum justifying their needs as well as recommending the necessary budget adjustments to accomplish the project.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The fiscal impact of each individual project will be presented.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors direct staff to continue making plans for the provision of backup power at the specified County offices.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: July 9, 2019
SUBJECT: Consideration of the Provision of Backup Power at County Buildings
EXECUTIVE SUMMARY:
As your Board is aware, only certain County-owned or County-operated facilities are currently equipped with standby power generation capabilities sufficient to sustain day-to-day operations when prime power is not available. At the request of your Board, the Space Committee convened on June 27th to discuss additional facilities to potentially be equipped with standby generator power as recommended by the applicable county departments. Additionally the committee received presentations from department staff about possible funding sources available for generators proposed at their facilities. Furthermore, for departments that have operations spread out over multiple locations, the committee also discussed options for temporary consolidation into a single facility that will have, or could soon have, standby power generation capability in the event of a sustained power outage.
Consequently the Space Committee recommends the provision of backup power at the following County offices:
- Agriculture Center, 883 Lakeport Blvd, Lakeport
- Animal Control, Helbush Drive, Lakeport
- Behavioral Health, 7000B South Center Drive, Clearlake
- Child Support Services, 3980 Gard Street, Kelseyville
- Social Services, 15975 Anderson Ranch Parkway, Lower Lake
- Victim Witness, 420 Second Street, Lakeport
In light of differing funding sources and budget organizations, each department proposing a backup generator has prepared a separate memorandum justifying their needs as well as recommending the necessary budget adjustments to accomplish the project.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: $0
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The fiscal impact of each individual project will be presented.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors direct staff to continue making plans for the provision of backup power at the specified County offices.
On motion of Supervisor Simon, and by vote of the Board, approved as amended, an expedited bidding process for Backup Power at County Buildings, with a target date of two weeks. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Assistant County Administrative Officer Susan Parker presented the item to the Board. County Counsel Anita Grant stated that an expedited bidding process could be put in place with a target of a 2 week turn around. Deputy Public Services Director Kati Galvani spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a purchase order for a backup generator for the Animal Care and Control Shelter located at 4949 Helbush Drive, Lakeport, and C) Approving Budget Transfer in Budget Unit 2703, Animal Care and Control to Object Code 62-74, to purchase and install a backup generator in the amount of $75,000
Action Item
approved as amended — Pass
Staff memo
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Animal Care and Control recommends that the Board of Supervisors:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order for a backup generator for the Animal Care and Control Shelter located at 4949 Helbush Drive, Lakeport.
C) Approve Budget Transfer in Budget Unit 2703, Animal Care and Control to Object Code 62-74, to purchase and install a backup generator in the amount of $75,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jonathan Armas, Animal Care and Control Director
DATE: July 9, 2019
SUBJECT: Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a purchase order for a backup generator for the Animal Care and Control Shelter located at 4949 Helbush Drive, Lakeport, and C) Approving Budget Transfer in Budget Unit 2703, Animal Care and Control to Object Code 62-74, to purchase and install a backup generator in the amount of $75,000
EXECUTIVE SUMMARY:
Lake County Animal Care and Control cares for animals that are stray, surrendered, and injured. It is mandated by law for the shelter to properly care for all animals that the shelter has impounded. The shelter also manages and uses drugs to help for any illnesses or needs the animals may have. It is important for these drugs to be kept at certain temperatures to prevent them from expiring. It is important that the shelter is operational within the law, to care for these animals and for the public to be able to get their animals in a timely fashion. It is also important that the public be able to bring in stray or injured animals. The shelter also takes in and stores deceased animals from county roadways and public. We keep the deceased in a large freezer to slow the process rot and decay. We use a vendor who picks up the deceased and transports them away and if our freezer is down we could run into potential issues with the only vendor available to us.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $75,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Animal Care and Control recommends that the Board of Supervisors:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order for a backup generator for the Animal Care and Control Shelter located at 4949 Helbush Drive, Lakeport.
C) Approve Budget Transfer in Budget Unit 2703, Animal Care and Control to Object Code 62-74, to purchase and install a backup generator in the amount of $75,000.
On motion of Supervisor Simon, and by vote of the Board, approved as amended, an expedited bidding process for Backup Power at the Animal Care and Control Shelter, with a target date of two weeks. The motion carried by the following vote:
7.11Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a purchase order for a backup generator for the Lake County Behavioral Health Services facility located at 7000B South Center Drive, Clearlake, and C) Approving Budget Transfer in Budget Unit 4014, Behavior Health, to Object Code 62.74 to purchase and install a backup generator in the amount of $85,000
Action Item
approved as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Lake County Behavioral Health Services (LCBHS) operates multiple State-mandated programs serving an extremely vulnerable population in our community. In addition, LCBHS facilitates court-mandated programs and services that must be performed within a particular timeline based upon certain State regulations. The Department also maintains crisis services 24/7 and provides critical prescription medications to clients Monday through Friday, 8:00am - 5:00pm.
In order for LCBHS to continue its crucial operations during a power outage, I am hereby requesting the installation of a generator at the clinic located at 7000B South Center Drive, Clearlake. This installation will ensure that the aforementioned programs and services are available to the public during any planned or unplanned power outage. Funding for the generator will come from existing capital improvement dollars.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order for a backup generator for the Lake County Behavioral Health Services facility located at 7000B South Center Drive, Clearlake.
C) Approve Budget Transfer in Budget Unit 4014, Behavior Health, to Object Code 62.74 to purchase and install a backup generator in the amount of $85,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S., Behavioral Health Administration
DATE: July 9, 2019
SUBJECT: Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a purchase order for a backup generator for the Lake County Behavioral Health Services facility located at 7000B South Center Drive, Clearlake, and C) Approving Budget Transfer in Budget Unit 4014, Behavior Health, to Object Code 62.74 to purchase and install a backup generator in the amount of $85,000
EXECUTIVE SUMMARY:
Lake County Behavioral Health Services (LCBHS) operates multiple State-mandated programs serving an extremely vulnerable population in our community. In addition, LCBHS facilitates court-mandated programs and services that must be performed within a particular timeline based upon certain State regulations. The Department also maintains crisis services 24/7 and provides critical prescription medications to clients Monday through Friday, 8:00am - 5:00pm.
In order for LCBHS to continue its crucial operations during a power outage, I am hereby requesting the installation of a generator at the clinic located at 7000B South Center Drive, Clearlake. This installation will ensure that the aforementioned programs and services are available to the public during any planned or unplanned power outage. Funding for the generator will come from existing capital improvement dollars.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order for a backup generator for the Lake County Behavioral Health Services facility located at 7000B South Center Drive, Clearlake.
C) Approve Budget Transfer in Budget Unit 4014, Behavior Health, to Object Code 62.74 to purchase and install a backup generator in the amount of $85,000.
On motion of Supervisor Simon, and by vote of the Board, approved as amended, an expedited bidding process for Backup Power at the Behavioral Health Services, with a target date of two weeks. The motion carried by the following vote:
7.12Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a Purchase Order for a backup generator for the Child Support Services Office located at 3980 Gard Street, Kelseyville, CA and C) Approving a Budget Transfer in Budget Unit 2112, Child Support Services to Object Code 62-74 to purchase and install a backup generator in the amount of $85,000
Action Item
approved as amended — Pass
Staff memo
PG&E has informed the county that there is the potential for power to be shut off for extended periods. Should this occur there are a number of negative effects this would have on the Department.
1. The loss of collections through the Kiosk located in our lobby which brings in $12,000-$15,000 per month, most of which goes to families in our county.
2. Non-Custodial parents who don't pay their child support timely would automatically be submitted for license suspension and negative credit reporting.
3. We could be found out of compliance, which could cause audit findings with possible financial results.
4. If we do not spend our money, it goes back to the State which means our county loses out on money being spent within the county.
5. It is not good customer service to the families with cases in the Department.
On a positive note, we have space to house up to l0 county employees in our office to help with departments that do not have power.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted x_ Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends consideration of:
A) Waiving the formal bid process as it would produce no economic benefit to the County.
B) Authorize Public Services Director to issue a Purchase Order for a backup generator for the Child Support Services Office located at 3980 Gard Street, Kelseyville, CA.
C) Approving a Budget Transfer in Budget Unit 2112, Child Support Services to Object Code 62-74 to purchase and install a backup generator in the amount of $85,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth, Director of Child Support Services
DATE: July 9, 2019
SUBJECT: Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County, B) Authorizing the Public Services Director to issue a Purchase Order for a backup generator for the Child Support Services Office located at 3980 Gard Street, Kelseyville, CA and C) Approving a Budget Transfer in Budget Unit 2112, Child Support Services to Object Code 62-74 to purchase and install a backup generator in the amount of $85,000
EXECUTIVE SUMMARY: The Department of Child Support Services requests your approval for the purchase of a backup generator for our office located at 3980 Gard Street, Kelseyville. Both the State and Federal governments fund this department and the State of California has confirmed that this purchase would be categorized as a claimable expense. In addition, this department has sufficient funding to purchase and install a backup generator.
PG&E has informed the county that there is the potential for power to be shut off for extended periods. Should this occur there are a number of negative effects this would have on the Department.
1. The loss of collections through the Kiosk located in our lobby which brings in $12,000-$15,000 per month, most of which goes to families in our county.
2. Non-Custodial parents who don't pay their child support timely would automatically be submitted for license suspension and negative credit reporting.
3. We could be found out of compliance, which could cause audit findings with possible financial results.
4. If we do not spend our money, it goes back to the State which means our county loses out on money being spent within the county.
5. It is not good customer service to the families with cases in the Department.
On a positive note, we have space to house up to l0 county employees in our office to help with departments that do not have power.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted x_ Non-Budgeted
Estimated Cost: $85,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends consideration of:
A) Waiving the formal bid process as it would produce no economic benefit to the County.
B) Authorize Public Services Director to issue a Purchase Order for a backup generator for the Child Support Services Office located at 3980 Gard Street, Kelseyville, CA.
C) Approving a Budget Transfer in Budget Unit 2112, Child Support Services to Object Code 62-74 to purchase and install a backup generator in the amount of $85,000.
On motion of Supervisor Simon, and by vote of the Board, approved as amended, an expedited bidding process for Backup Power at the Child Support Services Office, with a target date of two weeks. The motion carried by the following vote:
7.13Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County; B) Authorizing the Public Services Director to issue a purchase order to Leete Generators for $70,907.31 for a standby emergency generator for the Department of Social Services office located at 15975 Anderson Ranch Parkway, Lower Lake; and C) Approving Budget Transfer in Budget Unit 5011, Social Services Administration, to Object Code 62-74 to Purchase and install a 350kW generator in the amount of $175,000
Action Item
approved as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
The current standby power generation capacity for the Anderson Ranch office of Social Services is only sufficient to provide short-term power for minimal Information Technology functions to issue emergency benefits. As the Lake County Social Services has become informed of Public Safety Power Shut offs planned by PG&E and assessed the emergency needs of the department, staff have researched what would be necessary to expedite the provision of standby power. Staff have been informed that a generator would be available for installation within 3-5 weeks if ordered immediately prompting this request., Should the Board determine that expediting the provision of standby power is a high priority, I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique availability of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County.
Furthermore, I am requesting that that the Board authorize the Public Services Director to issue a purchase order to Leete Generators for $70,907.31. Finally, I am requesting that your Board approve a budget transfer in budget unit 5011, Social Services Administration, to facilitate the purchase, site preparation and installation of a 350kW generator in the amount of $175,000 for the Social Services office located at Anderson Ranch. The requested budget transfer is $104,092.69 higher than the initial cost of the generator to cover all potential expenses for installation and possible unforeseen costs.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Amount Budgeted: $0
Additional Requested: $175.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): Not Applicable
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order to Leete Generators for $70,907.31 for a standby emergency generator for the Department of Social Services office located at 15975 Anderson Ranch Parkway, Lower Lake.
C) Approve Budget Transfer in Budget Unit 5011, Social Services Administration, to Object Code 62-74 to Purchase and install a 350kW generator in the amount of $175,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 9, 2019
SUBJECT: Consideration of A) Waiving the formal bidding process as it would produce no economic benefit to the County; and B) Authorizing the Public Services Director to issue a purchase order to Leete Generators for $70,907.31 for a standby emergency generator for the Department of Social Services office located at 15975 Anderson Ranch Parkway, Lower Lake; and C) Approving Budget Transfer in Budget Unit 5011, Social Services Administration, to Object Code 62-74 to Purchase and install a 350kW generator in the amount of $175,000
EXECUTIVE SUMMARY:
The current standby power generation capacity for the Anderson Ranch office of Social Services is only sufficient to provide short-term power for minimal Information Technology functions to issue emergency benefits. As the Lake County Social Services has become informed of Public Safety Power Shut offs planned by PG&E and assessed the emergency needs of the department, staff have researched what would be necessary to expedite the provision of standby power. Staff have been informed that a generator would be available for installation within 3-5 weeks if ordered immediately prompting this request., Should the Board determine that expediting the provision of standby power is a high priority, I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique availability of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County.
Furthermore, I am requesting that that the Board authorize the Public Services Director to issue a purchase order to Leete Generators for $70,907.31. Finally, I am requesting that your Board approve a budget transfer in budget unit 5011, Social Services Administration, to facilitate the purchase, site preparation and installation of a 350kW generator in the amount of $175,000 for the Social Services office located at Anderson Ranch. The requested budget transfer is $104,092.69 higher than the initial cost of the generator to cover all potential expenses for installation and possible unforeseen costs.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Estimated Cost: $175.00
Amount Budgeted: $0
Additional Requested: $175.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): Not Applicable
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors:
A) Waive the formal bidding process as it would produce no economic benefit to the County.
B) Authorize the Public Services Director to issue a purchase order to Leete Generators for $70,907.31 for a standby emergency generator for the Department of Social Services office located at 15975 Anderson Ranch Parkway, Lower Lake.
C) Approve Budget Transfer in Budget Unit 5011, Social Services Administration, to Object Code 62-74 to Purchase and install a 350kW generator in the amount of $175,000.
On motion of Supervisor Simon, and by vote of the Board, approved, as amended, an expedited bidding process for Backup Power at the Department of Social Services, with a target date of two weeks. The motion carried by the following vote:
7.14Consideration of a Budget Transfer in the Sheriff/Central Dispatch Budget 2202 for the purchase of a back-up generator at the Hunter Repeater Site due to anticipated Public Safety Power Shut-off with authorization to expend these funds prior to the approval of final budgets
Action Item
approved — Pass
Staff memo
The Hunter Repeater Site is the only existing Repeater Site that does not have a generator for backup power. It is anticipated the battery back-up will last up to 36 hours depending on usage from all entities including fire, medical, law and local government.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of a Budget Transfer in the Sheriff/Central Dispatch Budget 2202 for the purchase of a back-up generator at the Hunter Repeater Site due to anticipated Public Safety Power Shut-off with authorization to expend these funds prior to the approval of final budgets.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: July 9, 2019
SUBJECT: Consideration of a Budget Transfer in the Sheriff/Central Dispatch Budget 2202 for the purchase of a back-up generator at the Hunter Repeater Site due to anticipated Public Safety Power Shut-off with authorization to expend these funds prior to the approval of final budgets
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of a Budget Transfer in the Sheriff/Central Dispatch budget 2202 for the purchase of a back-up generator for the Hunter Repeater Site. The bid has been approved by Public Services and they will sign the purchase order(s).
The Hunter Repeater Site is the only existing Repeater Site that does not have a generator for backup power. It is anticipated the battery back-up will last up to 36 hours depending on usage from all entities including fire, medical, law and local government.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $15,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of a Budget Transfer in the Sheriff/Central Dispatch Budget 2202 for the purchase of a back-up generator at the Hunter Repeater Site due to anticipated Public Safety Power Shut-off with authorization to expend these funds prior to the approval of final budgets.
On motion of Supervisor Simon, and by vote of the Board, approved the Budget Transfer in the Sheriff/Central Dispatch Budget 2202 for the purchase of a back-up generator at the Hunter Repeater Site due to anticipated Public Safety Power Shut-off and authorized to expend these funds prior to the approval of final budgets. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.15Consideration of a Budget Transfer in Budget Unit 2113, Victim Witness to purchase and install a backup generator in the amount of $35,000 at the Victim Witness Office located at 420 2nd Street, Lakeport, CA
Action Item
approved as amended — Pass
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors:
Approve a Budget Transfer in Budget Unit 2113, Victim Witness to Object Code 62-74 to purchase and install a backup generator in the amount of $35,000 at the Victim Witness Office located at 420 2nd Street, Lakeport, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Susan Krones, District Attorney
DATE: July 9, 2019
SUBJECT: Consideration of a Budget Transfer in Budget Unit 2113, Victim Witness to Object Code 62-74 to purchase and install a backup generator in the amount of $35,000 at the Victim Witness Office located at 420 2nd Street, Lakeport, CA
EXECUTIVE SUMMARY: Lake County Victim Witness Division is housed in a separate building from the courthouse. In order to serve victims, write restraining orders, provide emergency services, court escorts and more, we will require power. Our grant specialist has assured us this expense will be reimbursable by the Victim Witness Assistance Grant.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $35,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors:
Approve a Budget Transfer in Budget Unit 2113, Victim Witness to Object Code 62-74 to purchase and install a backup generator in the amount of $35,000 at the Victim Witness Office located at 420 2nd Street, Lakeport, CA.
On motion of Supervisor Simon, and by vote of the Board, approved as amended, an expedited bidding process for Backup Power at Victim Witness, with a target date of two weeks. The motion carried by the following vote:
8. Closed Session
8.1Public Employee Evaluations
Title: County Librarian
Closed Session Item
8.2Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): One Potential Case
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:30 p.m. having taken no action.