Board Of Supervisors — Tuesday, September 10, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: Lower Lake High School will be having their homecoming celebration on Friday, October 25, 2019, between the hours of 3:30 p.m. and 5:30 p.m. As part of this activity, a parade has been scheduled and Cal Trans has requested confirmation of the Board's support.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: September 10, 2019
SUBJECT: Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade
EXECUTIVE SUMMARY: Lower Lake High School will be having their homecoming celebration on Friday, October 25, 2019, between the hours of 3:30 p.m. and 5:30 p.m. As part of this activity, a parade has been scheduled and Cal Trans has requested confirmation of the Board's support.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade.
5.2Approve Letter of Support for Lake County Watershed Protection District's grant application for the Scotts Creek Scientific Study.
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Watershed Protection District will be applying for a grant through the California Wildlife Conservation Boards Proposition 1 Stream Flow Enhancement Program. If funded The Lake County Watershed Protection District will be able to study the chemical, biological, and hydrological make-up of the Scotts Creek Watershed. Due to the frequent and routine flooding during winter months, this study will aid the County in proper flood management and mitigation of Scott's Creek. Support from the Board is greatly appreciated.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Letter of Support for Lake County Watershed Protection District's grant application for the Scotts Creek Scientific Study
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, District 4 Supervisor
DATE: September 10, 2019
SUBJECT: Approve Letter of Support for Lake County Watershed Protection District's grant application for the Scotts Creek Scientific Study
EXECUTIVE SUMMARY:
The Lake County Watershed Protection District will be applying for a grant through the California Wildlife Conservation Boards Proposition 1 Stream Flow Enhancement Program. If funded The Lake County Watershed Protection District will be able to study the chemical, biological, and hydrological make-up of the Scotts Creek Watershed. Due to the frequent and routine flooding during winter months, this study will aid the County in proper flood management and mitigation of Scott's Creek. Support from the Board is greatly appreciated.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Letter of Support for Lake County Watershed Protection District's grant application for the Scotts Creek Scientific Study
5.3Adopt Resolution Amending Resolution No. 2018-118 Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse
Resolution
pulled on consent
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
You will recall that California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. You are very probably also aware it is common practice in California Counties to periodically revisit public hours, and establish any changes by Resolution.
On August 28, 2018, your Board adopted Resolution No. 2018-18, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, Friday closures were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Your initial authorization facilitated a six-month pilot, bringing public hours of County offices into alignment with norms of the Cities of Clearlake and Lakeport.
The ongoing need of reduced public hours was affirmed by your Board December 4, 2018, through the passage of your Fiscal Crisis Management Plan, and March 12, 2019, by adopting Resolution No. 2019-35, extending Friday closures through today, September 10, 2019.
When the Friday closure pilot was initiated, staff vacancies rates had recently trended around 20%, county-wide. High vacancy rates remain an issue, and are currently at 22%. HR staff report vacancies have recently hovered around 25%.
As you will recall, a committee of Department Heads initially met with the pilot was launched and resolved a few minor issues. In fulfillment of your Board's desire to understand any effects, Department Heads were invited to provide feedback August 6, 2019. No significant complications were reported, and all respondents favored extending reduced public hours.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 10, 2019
SUBJECT: Adopt Resolution Amending Resolution No. 2018-118 Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse
EXECUTIVE SUMMARY:
You will recall that California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. You are very probably also aware it is common practice in California Counties to periodically revisit public hours, and establish any changes by Resolution.
On August 28, 2018, your Board adopted Resolution No. 2018-18, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, Friday closures were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Your initial authorization facilitated a six-month pilot, bringing public hours of County offices into alignment with norms of the Cities of Clearlake and Lakeport.
The ongoing need of reduced public hours was affirmed by your Board December 4, 2018, through the passage of your Fiscal Crisis Management Plan, and March 12, 2019, by adopting Resolution No. 2019-35, extending Friday closures through today, September 10, 2019.
When the Friday closure pilot was initiated, staff vacancies rates had recently trended around 20%, county-wide. High vacancy rates remain an issue, and are currently at 22%. HR staff report vacancies have recently hovered around 25%.
As you will recall, a committee of Department Heads initially met with the pilot was launched and resolved a few minor issues. In fulfillment of your Board's desire to understand any effects, Department Heads were invited to provide feedback August 6, 2019. No significant complications were reported, and all respondents favored extending reduced public hours.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse
Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Clerk’s notes: This item was pulled for discussion later in the meeting. Deputy County Administrative Officer Matthew Rothstein presented the item.
Chair Scott asked if anyone present wished to speak and public citizen Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
5.4Approve Minutes of the Board of Supervisors meeting held June 4, 2019, June 11, 2019, June 25, 2019, July 9, 2019, and August 27, 2019.
Minutes
passed on consent
5.5Adopt Resolution Approving Agreement No.19-0267-022-SF with California Department of Food and Agriculture for compliance with the Sudden Oak Death Quarantine Program for period July 1, 2019 through June 30, 2020 in the amount of $6,483.28
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the Sudden Oak Death Quarantine program in Lake County from July 1, 2019 through June 30, 2020.The agreement amount is $6,483.28.
The Sudden Oak Death (SOD) Agreement includes reimbursement for federal and state quarantine enforcement activities involving SOD. This includes inspection and surveys of host plants, enforcing soil regulations, firewood inspections, monitoring the green waste compost industries and issuing certificates for compliance.
Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records
FISCAL IMPACT: __ None _X_ Budgeted __ Non-Budgeted
Amount Budgeted: $6,483.28
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Agreement No.19-0267-022-SF with California Department of Food and Agriculture for compliance with the Sudden Oak Death Quarantine Program for period July 1, 2019 through June 30, 2020 in the amount of $6,483.28.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: September 10, 2019
SUBJECT: Adopt Resolution Approving Agreement No.19-0267-022-SF with California Department of Food and Agriculture for compliance with the Sudden Oak Death Quarantine Program for period July 1, 2019 through June 30, 2020 in the amount of $6,483.28
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the Sudden Oak Death Quarantine program in Lake County from July 1, 2019 through June 30, 2020.The agreement amount is $6,483.28.
The Sudden Oak Death (SOD) Agreement includes reimbursement for federal and state quarantine enforcement activities involving SOD. This includes inspection and surveys of host plants, enforcing soil regulations, firewood inspections, monitoring the green waste compost industries and issuing certificates for compliance.
Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records
FISCAL IMPACT: __ None _X_ Budgeted __ Non-Budgeted
Estimated Cost: $6,483.28
Amount Budgeted: $6,483.28
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Agreement No.19-0267-022-SF with California Department of Food and Agriculture for compliance with the Sudden Oak Death Quarantine Program for period July 1, 2019 through June 30, 2020 in the amount of $6,483.28.
5.6Adopt Resolution Approving Agreement No.19-0268-029-SF with the California Department of Food and Agriculture to authorize the execution of the Light Brown Apple Moth Detection Program July 1, 2019 through June 30, 2020 in the amount of $2,484.00.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving an agreement with the California Department of Food and Agriculture (CDFA) for the Light Brown Apple Moth Detection Trapping program in Lake County from July 1, 2019 through the June 30, 2020. This pest has been detected in 28 counties, from Mendocino to San Diego. This has not been detected in Lake County as of today. A Federal Domestic Quarantine Order was established on May 2, 2007 that required, in addition to other actions, additional LBAM trapping to allow continued interstate movement of regulated articles. The agreement amount is $2,484.00.
Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, one (1) copy of the Board Resolution and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $2,484.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Agreement No.19-0268-029-SF with the California Department of Food and Agriculture to authorize the execution of the Light Brown Apple Moth Detection Program July 1, 2019 through June 30, 2020 in the amount of $2,484.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: September 10, 2019
SUBJECT: Adopt Resolution Approving Agreement No.19-0268-029-SF with the California Department of Food and Agriculture to authorize the execution of the Light Brown Apple Moth Detection Program July 1, 2019 through June 30, 2020 in the amount of $2,484.00.
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving an agreement with the California Department of Food and Agriculture (CDFA) for the Light Brown Apple Moth Detection Trapping program in Lake County from July 1, 2019 through the June 30, 2020. This pest has been detected in 28 counties, from Mendocino to San Diego. This has not been detected in Lake County as of today. A Federal Domestic Quarantine Order was established on May 2, 2007 that required, in addition to other actions, additional LBAM trapping to allow continued interstate movement of regulated articles. The agreement amount is $2,484.00.
Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, one (1) copy of the Board Resolution and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $2,484.00
Amount Budgeted: $2,484.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Agreement No.19-0268-029-SF with the California Department of Food and Agriculture to authorize the execution of the Light Brown Apple Moth Detection Program July 1, 2019 through June 30, 2020 in the amount of $2,484.00.
5.7Adopt Resolution Approving Agreement No. 19-0630-000-SA with California Department of Food and Agriculture for compliance with the Nursery Inspection program for period July1, 2019 through June 30, 2020 in the amount of $500.00.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Nursery Inspection Program in Lake County from July 1, 2019 through June 30, 2020.The agreement amount is $500.00.
The Nursery Inspection Program Agreement includes reimbursement for the necessary labor to perform these inpections.This includes inspection of all nursery stock at all producers/ wholesale nursery locations within the county.
Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $500.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution approving Agreement No. 19-0630-000-SA with California Department of Food and Agriculture for compliance with the Nursery Inspection program for period July 1, 2019 through June 30, 2020 in the amount of $500.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: September 10, 2019
SUBJECT: Adopt Resolution approving Agreement No. 19-0630-000-SA with California Department of Food and Agriculture for compliance with the Nursery Inspection program for period July 1, 2019 through June 30, 2020 in the amount of $500.00
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Nursery Inspection Program in Lake County from July 1, 2019 through June 30, 2020.The agreement amount is $500.00.
The Nursery Inspection Program Agreement includes reimbursement for the necessary labor to perform these inpections.This includes inspection of all nursery stock at all producers/ wholesale nursery locations within the county.
Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $500.00
Amount Budgeted: $500.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution approving Agreement No. 19-0630-000-SA with California Department of Food and Agriculture for compliance with the Nursery Inspection program for period July 1, 2019 through June 30, 2020 in the amount of $500.00.
5.8(a) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (b) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
Action Item
passed on consent
Staff memo
I would like to request to have David Schwenger and Lan Dai Janakes be appointed as Interim Assistant Assessor-Recorder and Chief Deputy Assessor-Recorder - Valuations respectively. The justification for this request is based on a number of factors listed below:
Key Management Employee on leave:
The current Assistant-Recorder is out on leave and another part-time high experienced employee reduced hours worked. Our hope is these employees will return to work but in the interim we need to prepare for every possibility. This request is a portion of the possibility.
Level of experience and expertise:
David Schwenger has been serving as our Chief Deputy Assessor-Recorder - Valuations since July of 2018 and brings over even years of experience in various appraisal areas within the Assessor's Office in the County of Yolo. David currently has his Advanced Appraiser License.
Lan Dai Janakes has been working for the office over four years and has been an Appraiser Aide, Appraiser I, and just recently passed the state exam for her Auditor-Appraiser license. She also has her Real Property Appraisal License.
High level knowledge and skill needed to train staff:
The office in the recent past has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
Please consider my request.
FISCAL IMPACT: _x_ None _Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (b) Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard A. Ford, Assessor-Recorder
DATE: September 10, 2019
SUBJECT: (a) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (b) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
EXECUTIVE SUMMARY:
I would like to request to have David Schwenger and Lan Dai Janakes be appointed as Interim Assistant Assessor-Recorder and Chief Deputy Assessor-Recorder - Valuations respectively. The justification for this request is based on a number of factors listed below:
Key Management Employee on leave:
The current Assistant-Recorder is out on leave and another part-time high experienced employee reduced hours worked. Our hope is these employees will return to work but in the interim we need to prepare for every possibility. This request is a portion of the possibility.
Level of experience and expertise:
David Schwenger has been serving as our Chief Deputy Assessor-Recorder - Valuations since July of 2018 and brings over even years of experience in various appraisal areas within the Assessor's Office in the County of Yolo. David currently has his Advanced Appraiser License.
Lan Dai Janakes has been working for the office over four years and has been an Appraiser Aide, Appraiser I, and just recently passed the state exam for her Auditor-Appraiser license. She also has her Real Property Appraisal License.
High level knowledge and skill needed to train staff:
The office in the recent past has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
Please consider my request.
FISCAL IMPACT: _x_ None _Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (b) Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations.
Clerk’s notes: This item was pulled and continued to a future date.
5.9(a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2018 to June 30, 2019 and Authorize the Chair to Sign; and (b) Authorize Doris Lankford to Electronically Submit the Report
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in the federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case.
Although there was no activity during the 2018/19 Fiscal Year, this annual report must still be electronically submitted to the Department of Justice.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2018 to June 30, 2019 and Authorize the Chair to Sign; and (b) Authorize Doris Lankford to Electronically Submit the Report.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Susan J. Krones, District Attorney
DATE: September 10, 2019
SUBJECT: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2018 to June 30, 2019 and Authorize the Chair to Sign; and (b) Authorize Doris Lankford to Electronically Submit the Report
EXECUTIVE SUMMARY:
The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in the federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case.
Although there was no activity during the 2018/19 Fiscal Year, this annual report must still be electronically submitted to the Department of Justice.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2018 to June 30, 2019 and Authorize the Chair to Sign; and (b) Authorize Doris Lankford to Electronically Submit the Report.
5.10Approve Out-of-State Travel for Claudia Mendez and Crystal Martin, October 20, 2019-October 23, 2019 to the Leave No Victim Behind IV Conference in Las Vegas, NV.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In October of 2018, the Board approved Victim Witness Assistance grant monies to fund a Mass Victimization Advocate (MVA) position and in July 2019, Claudia Mendez filled that position. The purpose of the MVA is to ensure that if there was a mass victimization incident, victims and their families would have immediate access to services provided through Victim Witness, including but not limited to; counseling, resource referral, financial assistance with medical bills and/or funeral burial and information for victims and families regarding any related criminal case.
The MVA is tasked with reviewing local government, school and hospital protocols and to work closely with those entities to bridge any gaps in services. She is also tasked with attending Cal OES trainings relevant to mass victimization incidents. Our office is working on Memorandums of Understanding with 13 counties in our region to ensure assistance and deployment of advocates if needed. It is imperative that Program Administrators and Directors attend trainings along-side the MVA so that they can direct and supervise personnel should they be deployed locally or to another county. Victim Witness Assistance Grant will reimburse for training, travel and lodging for the MVA and the Program Administrator.
LEAVE NO VICTIM BEHIND CONFERENCE 2019 is sponsored by the California Compensation and Government Claims Board but will be taking place at the Conference Center of Las Vegas in Las Vegas, Nevada around the anniversary of the Route 91 Harvest Festival shooting. The intention of conference organizers is to allow participants to share in memorial and remembrance services.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $7600
Additional Requested: 0
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative): Adequate funds are available to support this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Out-of-State Travel for Claudia Mendez and Crystal Martin, October 20, 2019-October 23, 2019 to the Leave No Victim Behind IV Conference in Las Vegas, NV.
Original memo text
..Title:
..Body:
MEMORANDUM
TO: Board of Supervisors
FROM: Susan Krones, District Attorney
DATE: September 10, 2019
SUBJECT: Approve Out-of-State Travel for Claudia Mendez and Crystal Martin, October 20, 2019-October 23, 2019 to the Leave No Victim Behind IV Conference in Las Vegas, NV.
EXECUTIVE SUMMARY:
In October of 2018, the Board approved Victim Witness Assistance grant monies to fund a Mass Victimization Advocate (MVA) position and in July 2019, Claudia Mendez filled that position. The purpose of the MVA is to ensure that if there was a mass victimization incident, victims and their families would have immediate access to services provided through Victim Witness, including but not limited to; counseling, resource referral, financial assistance with medical bills and/or funeral burial and information for victims and families regarding any related criminal case.
The MVA is tasked with reviewing local government, school and hospital protocols and to work closely with those entities to bridge any gaps in services. She is also tasked with attending Cal OES trainings relevant to mass victimization incidents. Our office is working on Memorandums of Understanding with 13 counties in our region to ensure assistance and deployment of advocates if needed. It is imperative that Program Administrators and Directors attend trainings along-side the MVA so that they can direct and supervise personnel should they be deployed locally or to another county. Victim Witness Assistance Grant will reimburse for training, travel and lodging for the MVA and the Program Administrator.
LEAVE NO VICTIM BEHIND CONFERENCE 2019 is sponsored by the California Compensation and Government Claims Board but will be taking place at the Conference Center of Las Vegas in Las Vegas, Nevada around the anniversary of the Route 91 Harvest Festival shooting. The intention of conference organizers is to allow participants to share in memorial and remembrance services.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $2300
Amount Budgeted: $7600
Additional Requested: 0
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative): Adequate funds are available to support this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Out-of-State Travel for Claudia Mendez and Crystal Martin, October 20, 2019-October 23, 2019 to the Leave No Victim Behind IV Conference in Las Vegas, NV.
5.11Approve the Certification of Assurance of Compliance Form for the Victim-Witness Assistance Program for 10/1/19 through 9/30/20 and authorize the Chair to Sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Certification of Assurance of Compliance Form for the Victim-Witness Assistance Program for 10/1/19 through 9/30/20 and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Susan Krones, District Attorney
DATE: September 10, 2019
SUBJECT: Approve the Certification of Assurance of Compliance Form for the Victim-Witness Assistance Program for 10/1/19 through 9/30/20 and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
On August 6, 2019 the Board adopted Resolution 2019-110 which authorized the Victim-Witness Assistance grant project and approved the Chair to sign the CalOES required document, Certification of Assurance of Compliance. Upon submission of the grant application, CalOES informed us that the incorrect Certification format was used. We respectfully request the Chair to sign the correct version, which has fewer special conditions to comply with.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Certification of Assurance of Compliance Form for the Victim-Witness Assistance Program for 10/1/19 through 9/30/20 and authorize the Chair to Sign.
5.12Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached for your review and approval are the Veterans Certificate of Compliance for State Subvention and the Medi-Cal Cost Avoidance Program Agreement for Fiscal Year 2019-2020.
These must be renewed annually for the County to continue to receive State funds to help support the County Veterans Service Office.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 10, 2019
SUBJECT: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign
EXECUTIVE SUMMARY: Attached for your review and approval are the Veterans Certificate of Compliance for State Subvention and the Medi-Cal Cost Avoidance Program Agreement for Fiscal Year 2019-2020.
These must be renewed annually for the County to continue to receive State funds to help support the County Veterans Service Office.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign.
5.13Approve Long Distance Travel for Emillie Feenan to attend the CityMatCH Maternal and Child Health Leadership Conference in Providence, RI from September 20th through 26th, 2019 in the amount of $2,500
Action Item
passed on consent
Staff memo
The Maternal, Child and Adolescent Health (MCAH) Program provides services each step of the way-from pregnancy to motherhood, infancy to childhood, adolescent to adult-to improve the health and well-being of families in Lake County. MCAH offers an array of programs and initiatives that serve our communities diverse populations, providing proactive interventions, resources, information and data about health and social topics such as reproductive health, pregnancy, child health, health equity and more.
The CityMatCH MCAH Leadership Conference will host more than 800 leaders in urban and rural maternal and child health. This annual conference is a go-to resource for MCAH Public Health training, analysis, and best practices. They also provide important network connections for communities, government agencies, foundations, the health care delivery system, media, and academia.
This extensive training opportunity is not available in California. By attending this conference, Ms. Feenan will be better able to build and enhance networks with peers in the public health practice, as well as share best practices and lessons learned with an array of public health practitioners.
In turn, such a training benefits Lake County as a whole in ensuring that our rural county has access to professionals with current, evidence based, and upstream methodologies. This opportunity will help Ms. Feenan and County of Lake Health Services provide Lake County families with the most comprehensive up to date services available through the MCAH program.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are estimated at $2500.00. All costs are covered through the scholarship provided by MCAH Action.
As Health Services Director, I fully support Ms. Feenan's attendance.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): All costs covered by scholarship
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Emillie Feenan to attend the CityMatCH Maternal and Child Health Leadership Conference in Providence, RI September 20th -26th, 2019 in the amount of $2,500.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 10, 2019
SUBJECT: Approve Long Distance Travel for Emillie Feenan to attend the CityMatCH Maternal and Child Health Leadership Conference in Providence, RI September 20th -26th, 2019 in the amount of $2,500.
EXECUTIVE SUMMARY: Emillie Feenan, Public Health Nurse III, Lead MCAH Coordinator has received a scholarship to attend the Annual CityMatCH Maternal and Child Health Leadership Conference in Providence, RI.
The Maternal, Child and Adolescent Health (MCAH) Program provides services each step of the way-from pregnancy to motherhood, infancy to childhood, adolescent to adult-to improve the health and well-being of families in Lake County. MCAH offers an array of programs and initiatives that serve our communities diverse populations, providing proactive interventions, resources, information and data about health and social topics such as reproductive health, pregnancy, child health, health equity and more.
The CityMatCH MCAH Leadership Conference will host more than 800 leaders in urban and rural maternal and child health. This annual conference is a go-to resource for MCAH Public Health training, analysis, and best practices. They also provide important network connections for communities, government agencies, foundations, the health care delivery system, media, and academia.
This extensive training opportunity is not available in California. By attending this conference, Ms. Feenan will be better able to build and enhance networks with peers in the public health practice, as well as share best practices and lessons learned with an array of public health practitioners.
In turn, such a training benefits Lake County as a whole in ensuring that our rural county has access to professionals with current, evidence based, and upstream methodologies. This opportunity will help Ms. Feenan and County of Lake Health Services provide Lake County families with the most comprehensive up to date services available through the MCAH program.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are estimated at $2500.00. All costs are covered through the scholarship provided by MCAH Action.
As Health Services Director, I fully support Ms. Feenan's attendance.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $2,500
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): All costs covered by scholarship
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Emillie Feenan to attend the CityMatCH Maternal and Child Health Leadership Conference in Providence, RI September 20th -26th, 2019 in the amount of $2,500.
5.14(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Reconfirm Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $2,745,582 for FY 2019-2022
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
This item came before your Board on August 27, 2019 and the request to waive the formal bidding process was not included. I am asking that you approve this request and reconfirm the agreement.
California Forensic Medical Group (CFMG) has contracted with Lake County for jail medical services since January 1, 1996.
This Agreement is for Fiscal Years 2019-2022. The renewal price for FY2019-2020 under this proposal would be $2,745,582.
The quarterly per diem compensation charge of $4.50 should the population be more than 315 per day in a quarter, decreases from $5.91, as does the per diem reduction charge if the daily combined adult population averages in any calendar quarter during the term of the agreement of less than 315 per day.
At no additional cost to the County, CFMG will increase their medical/surgical financial liability from $22,000 to $25,000 and the CFMG financial liability for AIDS Drug Assistance Program (ADAP) inmates will increase from $12,000 to $15,000.
Please feel free to contact me should you have any questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $2,745,582
Additional Requested:
Annual Cost (if planned for future years): Annual increase not to exceed 3%
FISCAL IMPACT (Narrative): Budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services
(b) Reconfirm Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $2,745,582 for FY 2019-2022
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 10, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Reconfirm Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $2,745,582 for FY 2019-2022
EXECUTIVE SUMMARY:
This item came before your Board on August 27, 2019 and the request to waive the formal bidding process was not included. I am asking that you approve this request and reconfirm the agreement.
California Forensic Medical Group (CFMG) has contracted with Lake County for jail medical services since January 1, 1996.
This Agreement is for Fiscal Years 2019-2022. The renewal price for FY2019-2020 under this proposal would be $2,745,582.
The quarterly per diem compensation charge of $4.50 should the population be more than 315 per day in a quarter, decreases from $5.91, as does the per diem reduction charge if the daily combined adult population averages in any calendar quarter during the term of the agreement of less than 315 per day.
At no additional cost to the County, CFMG will increase their medical/surgical financial liability from $22,000 to $25,000 and the CFMG financial liability for AIDS Drug Assistance Program (ADAP) inmates will increase from $12,000 to $15,000.
Please feel free to contact me should you have any questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $2,745,582
Amount Budgeted: $2,745,582
Additional Requested:
Annual Cost (if planned for future years): Annual increase not to exceed 3%
FISCAL IMPACT (Narrative): Budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services
(b) Reconfirm Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group in the amount of $2,745,582 for FY 2019-2022
5.15(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the five-year Agreement between the County of Lake and Superion, LLC for Financial Systems hosting and migration services, with a one-time setup cost of $10,000, and $62,209.95 annual cost in year one, and authorize the Board Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase professional services and cloud-based software hosting from Superion, LLC to replace the obsolete on-premises system.
BACKGROUND AND DISCUSSION:
The County of Lake uses Superion's Naviline product for financial planning and analysis as well as human resources functions. This software currently runs on server hardware that is housed on-premises, at the courthouse facility. In addition to the Naviline software, there are a number of in-house-built legacy applications that are used for various business processes. There has been concern for some time that the on-premises system was inadequate from a business continuity and supportability perspective. Through the Technology Governance Committee, it has been determined that migrating to Superion's cloud-based offering will allow the county to continue operating the Naviline software, while facilitating modernization of financial systems and business processes.
FISCAL IMPACT: __ None _X_ Budgeted _X_ Non-Budgeted
Amount Budgeted: $41,847.04
Additional Requested: $35,000.00
Annual Cost (if planned for future years): $62,209.95 year 1, with 3% increase yearly.
FISCAL IMPACT (Narrative): While the yearly cost of the cloud-based solution is higher than the cost for the on-premises installation, there are costs for server maintenance that will no longer be needed once the county has fully migrated to the cloud based solution. The current on-premises server is end-of-life, and needs to be replaced soon. Moving to the cloud-based system will allow the county to continue to operate the Naviline software without an additional capital expenditure for server replacement. Additionally, the vendor will perform routine maintenance and support of the system and periodic upgrades on the system at no extra charge.
STAFFING IMPACT (if applicable): The Naviline software, along with in-house-built legacy software that runs on the same system, are AS400-based applications. There has been ongoing concern over our ability to support these applications as individuals with training and experience in AS400 have retired. We are no longer able to adequately support these applications in-house. Moving these applications to the cloud will free up staff time for IT and allow faster resolution of issues for customers.
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the five-year Agreement between the County of Lake and Superion, LLC for Financial Systems hosting and migration services, with a one-time setup cost of $10,000, and $62,209.95 annual cost in year one, and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: September 10, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the five-year Agreement between the County of Lake and Superion, LLC for Financial Systems Hosting and Migration Services, with a one-time setup cost of $10,000, and $62,209.95 annual cost in year one, and authorize the Board Chair to sign
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase professional services and cloud-based software hosting from Superion, LLC to replace the obsolete on-premises system.
BACKGROUND AND DISCUSSION:
The County of Lake uses Superion's Naviline product for financial planning and analysis as well as human resources functions. This software currently runs on server hardware that is housed on-premises, at the courthouse facility. In addition to the Naviline software, there are a number of in-house-built legacy applications that are used for various business processes. There has been concern for some time that the on-premises system was inadequate from a business continuity and supportability perspective. Through the Technology Governance Committee, it has been determined that migrating to Superion's cloud-based offering will allow the county to continue operating the Naviline software, while facilitating modernization of financial systems and business processes.
FISCAL IMPACT: __ None _X_ Budgeted _X_ Non-Budgeted
Estimated Cost: One-time setup cost of $10,000
Amount Budgeted: $41,847.04
Additional Requested: $35,000.00
Annual Cost (if planned for future years): $62,209.95 year 1, with 3% increase yearly.
FISCAL IMPACT (Narrative): While the yearly cost of the cloud-based solution is higher than the cost for the on-premises installation, there are costs for server maintenance that will no longer be needed once the county has fully migrated to the cloud based solution. The current on-premises server is end-of-life, and needs to be replaced soon. Moving to the cloud-based system will allow the county to continue to operate the Naviline software without an additional capital expenditure for server replacement. Additionally, the vendor will perform routine maintenance and support of the system and periodic upgrades on the system at no extra charge.
STAFFING IMPACT (if applicable): The Naviline software, along with in-house-built legacy software that runs on the same system, are AS400-based applications. There has been ongoing concern over our ability to support these applications as individuals with training and experience in AS400 have retired. We are no longer able to adequately support these applications in-house. Moving these applications to the cloud will free up staff time for IT and allow faster resolution of issues for customers.
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the five-year Agreement between the County of Lake and Superion, LLC for Financial Systems hosting and migration services, with a one-time setup cost of $10,000, and $62,209.95 annual cost in year one, and authorize the Board Chair to sign.
5.16Adopt Resolution for Temporarily Prohibiting Parking and Authorizing Removal of Vehicles on Main Street (Between 2nd and 4th Street) in Kelseyville for the Kelseyville Pear Festival Farm to Fork Dinner and Dance, September 27, 2019.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival Farm to Fork dinner and dance in Kelseyville on September 27, 2019.
Based on last year's event, no-parking zones and road closures are needed to set up and hold the event on Main Street (between 2nd and 4th Streets from 12 PM to 11 PM, on September 27, 2019.
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 27, 2019. It is recommended that the Board adopt the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 27, 2019. It is recommended that the Board adopt the resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs for the Kelseyville Pear Festival Farm to Fork Dinner and Dance, September 27, 2019.
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival Farm to Fork dinner and dance in Kelseyville on September 27, 2019.
Based on last year's event, no-parking zones and road closures are needed to set up and hold the event on Main Street (between 2nd and 4th Streets from 12 PM to 11 PM, on September 27, 2019.
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 27, 2019. It is recommended that the Board adopt the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 27, 2019. It is recommended that the Board adopt the resolution.
5.17Adopt Resolution for Temporarily Prohibiting Parking and Authorizing Removal of Vehicles on Various Roads in Kelseyville for the Kelseyville Pear Festival, September 27 & 28, 2019.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 28, 2019
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board approve the resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs For the Kelseyville Pear Festival, September 27 & 28, 2019.
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 28, 2019
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board approve the resolution.
5.18Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Original memo text
'
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: September 10, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
5.19Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Agreement
passed on consent
Staff memo
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: September 10, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
5.20Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Agreement
passed on consent
Staff memo
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: September 10, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.21Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Agreement
passed on consent
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: September 10, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
5.22Approve the Continuation of a Local Emergency due to the Clayton Fire.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: September 10, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Clayton Fire.
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
5.23Approve the Continuation of a Local Emergency due to the Atmospheric River Storm 2017.
Agreement
passed on consent
5.24(Sitting as the Lake County Sanitation District, Board of Directors) Approve Amendment #1 to the Agreement between Lake County Sanitation District and California Exterminators Alliance extending the contract for one year under the same terms and conditions in the amount of $29,348, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In 2018 the District entered into a one year agreement with California Exterminators Alliance of Kelseyville for herbicide and pesticide application at its facilities after a competitive bid process. The agreement contains a clause by which the District and Contractor may, upon mutual agreement, extend the contract for additional one year periods on the same terms and conditions. District staff and the Contractor have discussed this option and would like to exercise the option to extend the contract by one year to June 30, 2020. Attached for your review and consideration is the original agreement and the proposed amendment.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $29,348.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
This is a budgeted expense for weed and insect control at our LACOSAN facilities.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment #1 to the Agreement between Lake County Sanitation District and California Exterminators Alliance extending the contract for one year under the same terms and conditions in the amount of $29,348.00, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Administrator
DATE: September 10, 2019
SUBJECT: Approve Amendment #1 to the Agreement between Lake County Sanitation District and California Exterminators Alliance extending the contract for one year under the same terms and conditions in the amount of $29,348.00, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
In 2018 the District entered into a one year agreement with California Exterminators Alliance of Kelseyville for herbicide and pesticide application at its facilities after a competitive bid process. The agreement contains a clause by which the District and Contractor may, upon mutual agreement, extend the contract for additional one year periods on the same terms and conditions. District staff and the Contractor have discussed this option and would like to exercise the option to extend the contract by one year to June 30, 2020. Attached for your review and consideration is the original agreement and the proposed amendment.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $29,348.00
Amount Budgeted: $29,348.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
This is a budgeted expense for weed and insect control at our LACOSAN facilities.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment #1 to the Agreement between Lake County Sanitation District and California Exterminators Alliance extending the contract for one year under the same terms and conditions in the amount of $29,348.00, and authorize the Chair to sign.
5.25Approve the purchase of communications equipment from (a) Fisher Wireless in the estimated amount of $20,000 and; (b) County of Mendocino in the estimated amount of $12,000 and; (c) Dailey-Wells in the estimated amount of $11,000 to be installed on Mt. St. Helena and Authorize the Sheriff to sign the purchase orders
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Office utilizes two-way radio systems to communicate between deputy sheriffs in the field and with Central Dispatch. In order for these two-way radios to work effectively throughout the County, the Sheriff's Office has repeater systems strategically located throughout the County to try and maximize the coverage area. The areas of Hidden Valley, Middletown and Cobb Mountain area have been a weak link in the two-way radio communication system for the Lake County Sheriff's Office since the inception of its radio system.
Recently the Lake County Sheriff's Office identified a location in a commercially owned vault on Mount Saint Helena that would provide much improved two-way radio communications for the Lake County Sheriff's Office deputy sheriffs and Central Dispatch. Testing was performed and this confirmed that it would improve radio communications over what is currently being used today at the CalPine Repeater site.
The Lake County Sheriff's Office has worked with its radio service provider, to identify the correct equipment needed to be installed in the vault, which is owned by ComSites West. We have been working with ComSites West on an Agreement to place a two-way radio repeater in their vault and an antenna on their communications tower. This project will provide for better officer safety with the improved radio communications thus allowing the Lake County Deputy Sheriff's to provide better service to the residents in the Hidden Valley, Middletown and Cobb Mountain area.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: 45,000+
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are allocated in both the Sheriff/OES and Sheriff/Dispatch budgets for the installation of repeater equipment on Mt. St. Helena.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the purchase of communications equipment from (a) Fisher Wireless in the estimated amount of $20,000 and; (b) County of Mendocino in the estimated amount of $12,000 and; (c) Dailey-Wells in the estimated amount of $11,000 to be installed on Mt. St. Helena and Authorize the Sheriff to sign the purchase orders
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: September 10, 2019
SUBJECT: Approve the purchase of communications equipment from (a) Fisher Wireless in the estimated amount of $20,000 and; (b) County of Mendocino in the estimated amount of $12,000 and; (c) Dailey-Wells in the estimated amount of $11,000 to be installed on Mt. St. Helena and Authorize the Sheriff to sign the purchase orders
EXECUTIVE SUMMARY: The Lake County Sheriff's Office utilizes two-way radio systems to communicate between deputy sheriffs in the field and with Central Dispatch. In order for these two-way radios to work effectively throughout the County, the Sheriff's Office has repeater systems strategically located throughout the County to try and maximize the coverage area. The areas of Hidden Valley, Middletown and Cobb Mountain area have been a weak link in the two-way radio communication system for the Lake County Sheriff's Office since the inception of its radio system.
Recently the Lake County Sheriff's Office identified a location in a commercially owned vault on Mount Saint Helena that would provide much improved two-way radio communications for the Lake County Sheriff's Office deputy sheriffs and Central Dispatch. Testing was performed and this confirmed that it would improve radio communications over what is currently being used today at the CalPine Repeater site.
The Lake County Sheriff's Office has worked with its radio service provider, to identify the correct equipment needed to be installed in the vault, which is owned by ComSites West. We have been working with ComSites West on an Agreement to place a two-way radio repeater in their vault and an antenna on their communications tower. This project will provide for better officer safety with the improved radio communications thus allowing the Lake County Deputy Sheriff's to provide better service to the residents in the Hidden Valley, Middletown and Cobb Mountain area.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: 45,000
Amount Budgeted: 45,000+
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are allocated in both the Sheriff/OES and Sheriff/Dispatch budgets for the installation of repeater equipment on Mt. St. Helena.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the purchase of communications equipment from (a) Fisher Wireless in the estimated amount of $20,000 and; (b) County of Mendocino in the estimated amount of $12,000 and; (c) Dailey-Wells in the estimated amount of $11,000 to be installed on Mt. St. Helena and Authorize the Sheriff to sign the purchase orders
5.26(Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing the Lake County Watershed Protection District to File Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2018/19 Grant Titled Clear Lake QZ Mussel Prevention Implementation Project FY 2018-19 Project.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to file a grant application and execute a grant agreement with the California State Parks Division of Boating and Waterways. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Lake County Watershed Protection District (LCWPD) proposes funding a project in the amount of $399,996.35 to achieve the following six tasks:
1. Continue funding at least ten boat ramp monitors for the two-year funding cycle.
2. Continue funding the current two boat ramp monitor coordinators for the two-year funding cycle.
3. Continue funding the current program/monitor coordinators, project coordinator, a project accountant and part time data entry staffer.
4. Send up to two monitors boat ramp monitors to a Pacific States Marine Fisheries Commission Watercraft Inspection Training, Level II, Inspection/Decontamination within the state and two coordinators to WIT III by the at Lake Mead, NV.
5. Continue outreach and education by replacing faded road and billboard signage, promoting the program and message on social media and other digital outlets, and conducting an outreach evaluation survey of water users on Clear Lake.
6. Initiate the transition to digital data keeping and screening but providing screeners with tablets connected online to the Colorado Mussel Database system allowing screeners to better detect a potentially contaminated vessel and prevent an introduction.
Grant funds are reimbursable with no match required, however, the Department cannot sustain the desired level of ramp monitors (total = 10) on the funds provided by grant and will therefore have to supplement the grant with $34,938 of department funds for the additional 2 monitors a year. This will be used as a match for this grant.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $399,996.35
Additional Requested: $34,938.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Grant funds are reimbursable with no match required, however, the Department cannot sustain the desired level of ramp monitors (total = 10) on the funds provided by grant and will therefore have to supplement the grant with $34,938 of department funds for the additional 2 monitors a year. This will be used as a match for this grant.
STAFFING IMPACT (if applicable):
Approving this request ensures staffing remains at current level and operations continue as normal.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Authorizing the Lake County Watershed Protection District to File Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2018/19 Grant Titled Clear Lake QZ Mussel Prevention Implementation Project FY 2018-19 Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: (Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing the Lake County Watershed Protection District to File Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2018/19 Grant Titled Clear Lake QZ Mussel Prevention Implementation Project FY 2018-19 Project.
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to file a grant application and execute a grant agreement with the California State Parks Division of Boating and Waterways. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Lake County Watershed Protection District (LCWPD) proposes funding a project in the amount of $399,996.35 to achieve the following six tasks:
1. Continue funding at least ten boat ramp monitors for the two-year funding cycle.
2. Continue funding the current two boat ramp monitor coordinators for the two-year funding cycle.
3. Continue funding the current program/monitor coordinators, project coordinator, a project accountant and part time data entry staffer.
4. Send up to two monitors boat ramp monitors to a Pacific States Marine Fisheries Commission Watercraft Inspection Training, Level II, Inspection/Decontamination within the state and two coordinators to WIT III by the at Lake Mead, NV.
5. Continue outreach and education by replacing faded road and billboard signage, promoting the program and message on social media and other digital outlets, and conducting an outreach evaluation survey of water users on Clear Lake.
6. Initiate the transition to digital data keeping and screening but providing screeners with tablets connected online to the Colorado Mussel Database system allowing screeners to better detect a potentially contaminated vessel and prevent an introduction.
Grant funds are reimbursable with no match required, however, the Department cannot sustain the desired level of ramp monitors (total = 10) on the funds provided by grant and will therefore have to supplement the grant with $34,938 of department funds for the additional 2 monitors a year. This will be used as a match for this grant.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $399,996.35
Amount Budgeted: $399,996.35
Additional Requested: $34,938.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Grant funds are reimbursable with no match required, however, the Department cannot sustain the desired level of ramp monitors (total = 10) on the funds provided by grant and will therefore have to supplement the grant with $34,938 of department funds for the additional 2 monitors a year. This will be used as a match for this grant.
STAFFING IMPACT (if applicable):
Approving this request ensures staffing remains at current level and operations continue as normal.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Authorizing the Lake County Watershed Protection District to File Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2018/19 Grant Titled Clear Lake QZ Mussel Prevention Implementation Project FY 2018-19 Project.
5.27(Sitting as Lake County Watershed Protection District, Board of Directors) Approve the First Amendment to an Agreement with the Regents of the University of California in the amount of $110,670 for Sediment Sampling in Clear Lake, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
Staff negotiated an agreement with staff at the Davis Environmental Science and Policy Department to analyze sediment cores from Clear Lake for phosphorus content in 2011. These analyses had been performed periodically since 1992. The attached amendment both extends these analyses for an additional year, until October 2020, but also adds an additional sample site to total FOUR (4) sites starting October 2018. The purpose of this additional site is to be able to identify nutrient impacts on Clear Lake from the aftermath of the Mendocino Complex Fire that occurred in July-August of 2018.
Considering laboratory fees, the added site, and new processing costs, the increase in this program has increased 64% since the original date of the contract. With these substantial increases, we have contacted other regional laboratories to identify competitors, however, these particular sediment analyses are not standard and cannot be negotiated in any alternative labs.
The value and importance of continued sediment sampling cannot be over stated. The internal nutrient loading that is occurring with phosphorus and nitrogen cycling through the sediments (winter) and water column (summer) appears to be the greatest source of nutrients to both green algae and cyanobacteria in Clear Lake. External phosphorus loading has been significantly reduced, however, the internal nutrient loading is continuing to support excessive growth of cyanobacteria. Understanding this nutrient cycling is necessary in order to develop measures to improve summer conditions in Clear Lake. This understanding is facilitated by possession of a substantial data set. The sediment nutrient dataset compliments the water quality dataset that has been collected by CDWR. Staff believes the data collected with the sediment sampling is critical to understanding Clear Lake's cyanobacteria blooms and is useful in demonstrating compliance with the Clear Lake Nutrient TMDL.
We are currently partnering with UC Davis Environmental Science & Policy Lab and the Tahoe Environmental Research Center to both analyze sediment data that has been collected to identify trends, identify a more cost-effective sampling plan, and to identify potential future funding sources that can sustain this sampling program. Results of this analysis will be provided when completed and available.
This amendment revises the maximum number of samples to be analyzed, the total not-to-exceed service cost, and specifies the agreement termination date as October 31, 2020.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair of the Board of Directors to sign Amendment One to an Agreement with the Regents of the University of California for the Clear Lake Limnological Analysis.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $160,170.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Being an amendment to a pre-existing contract and agreement, some of the total cost ($49,500.00) has already been paid out for the analysis services, and this amendment is simply reflecting the amount remaining. The total amount for the agreement also increased from the original agreement to account for an additional sampling site and routine increased lab and admin costs. The remaining amount left in this agreement is $110,670.00 with the total cost over the agreement period not to exceed $160,170.00. Additional grant funds sourced from UC Davis research from the Blue Ribbon Committee ($25,000 / year) are expected to offset some of the remaining costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to an Agreement with the Regents of the University of California in the amount of $110,670 for Sediment Sampling in Clear Lake, and authorize the Chair to sign.
SD: Attachment
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District, Board of Directors
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: (Sitting as Lake County Watershed Protection District, Board of Directors) Approve the First Amendment to an Agreement with the Regents of the University of California in the amount of $110,670 for Sediment Sampling in Clear Lake, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
We request the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (LCWPD), authorize the Chair of the Board to sign Amendment One to the Agreement with the Regents of the University of California for Clear Lake Limnological Analysis (See Attached Amendment).
Staff negotiated an agreement with staff at the Davis Environmental Science and Policy Department to analyze sediment cores from Clear Lake for phosphorus content in 2011. These analyses had been performed periodically since 1992. The attached amendment both extends these analyses for an additional year, until October 2020, but also adds an additional sample site to total FOUR (4) sites starting October 2018. The purpose of this additional site is to be able to identify nutrient impacts on Clear Lake from the aftermath of the Mendocino Complex Fire that occurred in July-August of 2018.
Considering laboratory fees, the added site, and new processing costs, the increase in this program has increased 64% since the original date of the contract. With these substantial increases, we have contacted other regional laboratories to identify competitors, however, these particular sediment analyses are not standard and cannot be negotiated in any alternative labs.
The value and importance of continued sediment sampling cannot be over stated. The internal nutrient loading that is occurring with phosphorus and nitrogen cycling through the sediments (winter) and water column (summer) appears to be the greatest source of nutrients to both green algae and cyanobacteria in Clear Lake. External phosphorus loading has been significantly reduced, however, the internal nutrient loading is continuing to support excessive growth of cyanobacteria. Understanding this nutrient cycling is necessary in order to develop measures to improve summer conditions in Clear Lake. This understanding is facilitated by possession of a substantial data set. The sediment nutrient dataset compliments the water quality dataset that has been collected by CDWR. Staff believes the data collected with the sediment sampling is critical to understanding Clear Lake's cyanobacteria blooms and is useful in demonstrating compliance with the Clear Lake Nutrient TMDL.
We are currently partnering with UC Davis Environmental Science & Policy Lab and the Tahoe Environmental Research Center to both analyze sediment data that has been collected to identify trends, identify a more cost-effective sampling plan, and to identify potential future funding sources that can sustain this sampling program. Results of this analysis will be provided when completed and available.
This amendment revises the maximum number of samples to be analyzed, the total not-to-exceed service cost, and specifies the agreement termination date as October 31, 2020.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair of the Board of Directors to sign Amendment One to an Agreement with the Regents of the University of California for the Clear Lake Limnological Analysis.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $110,670.00
Amount Budgeted: $160,170.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Being an amendment to a pre-existing contract and agreement, some of the total cost ($49,500.00) has already been paid out for the analysis services, and this amendment is simply reflecting the amount remaining. The total amount for the agreement also increased from the original agreement to account for an additional sampling site and routine increased lab and admin costs. The remaining amount left in this agreement is $110,670.00 with the total cost over the agreement period not to exceed $160,170.00. Additional grant funds sourced from UC Davis research from the Blue Ribbon Committee ($25,000 / year) are expected to offset some of the remaining costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to an Agreement with the Regents of the University of California in the amount of $110,670 for Sediment Sampling in Clear Lake, and authorize the Chair to sign.
SD: Attachment
5.28(Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing Lake County Watershed Protection District to File Grant Application for the Scientific Study of the Scott's Creek Watershed.
Resolution
passed on consent
Staff memo
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Lake County Watershed Protection District to file a grant application through the California Wildlife Conservation Board, Proposition 1 Stream Flow Enhancement Program for funds to conduct a scientific study of the hydrology, biology, and chemistry of Scott's Creek, it's watershed, and it's contribution to Clear Lake. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
In 2014, California voters approved Proposition 1, the Water Quality, Supply, and Infrastructure Improvement Act of 2014. Proposition 1 authorized California Legislature to allocate $200 million to the Wildlife Conservation Board (WCB) to fund projects that result in enhanced stream flows, these funds are distributed on a competitive basis through the Stream Flow Enhancement Program. The District is interested in using funds through Prop 1 to conduct a scientific study to better understand the hydrology of the Scotts Creek Watershed, the goal of the proposed study will be to identify ways Scotts Creek water quality and quantity could be enhanced for 1) Clear Lake Hitch habitat, 2) Flood protection in Scotts Valley and, 3) to identify the role that the Tule Lake wetland has on the watershed.
Staff recommends that the Lake County Board of Supervisors, acting as the Board of Directors of the Watershed Protection District, approve the Proposition 1 Stream Flow Enhancement Program Grant application for a scientific study of Scott's Creek for a grant amount not to exceed $500,000.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Lake County Watershed Protection District to File Grant Application for the Scientific Study of the Scott's Creek Watershed.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: (Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing Lake County Watershed Protection District to File Grant Application for the Scientific Study of the Scott's Creek Watershed.
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Lake County Watershed Protection District to file a grant application through the California Wildlife Conservation Board, Proposition 1 Stream Flow Enhancement Program for funds to conduct a scientific study of the hydrology, biology, and chemistry of Scott's Creek, it's watershed, and it's contribution to Clear Lake. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
In 2014, California voters approved Proposition 1, the Water Quality, Supply, and Infrastructure Improvement Act of 2014. Proposition 1 authorized California Legislature to allocate $200 million to the Wildlife Conservation Board (WCB) to fund projects that result in enhanced stream flows, these funds are distributed on a competitive basis through the Stream Flow Enhancement Program. The District is interested in using funds through Prop 1 to conduct a scientific study to better understand the hydrology of the Scotts Creek Watershed, the goal of the proposed study will be to identify ways Scotts Creek water quality and quantity could be enhanced for 1) Clear Lake Hitch habitat, 2) Flood protection in Scotts Valley and, 3) to identify the role that the Tule Lake wetland has on the watershed.
Staff recommends that the Lake County Board of Supervisors, acting as the Board of Directors of the Watershed Protection District, approve the Proposition 1 Stream Flow Enhancement Program Grant application for a scientific study of Scott's Creek for a grant amount not to exceed $500,000.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: none
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Lake County Watershed Protection District to File Grant Application for the Scientific Study of the Scott's Creek Watershed.
5.29ADDENDUM: Approve Side Letter to the Lake County Deputy Sheriff’s Association (LCDSA) Memorandum of Understanding (MOU) and Authorize Lead Negotiator to Sign.
Action Item
passed on consent
approved — Pass
Staff memo
Staff recommends that your Board approve the attached side letter and authorize the Lead Negotiator to sign the side letter to the LCDSA MOU:
? COUNTY shall pay eighty percent (80%) of the COUNTY-sponsored medical, dental and vision group Insurance plan.
? COUNTY shall pay a maximum contribution of one thousand dollars ($1,000) per month toward the COUNTY-sponsored medical, dental, and vision group insurance plan for each enrolled employee.
? COUNTY will pay the administrative fee charged by CalPERS.
This side letter shall apply to the current MOU and any successor agreements for the remainder of the calendar year.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective budget units.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Side Letter to the Lake County Deputy Sheriff's Association (LCDSA) Memorandum of Understanding (MOU) and Authorize Lead Negotiator to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 10, 2019
SUBJECT: Approve Side Letter to the Lake County Deputy Sheriff's Association (LCDSA) Memorandum of Understanding (MOU) and Authorize Lead Negotiator to Sign
EXECUTIVE SUMMARY:
Staff recommends that your Board approve the attached side letter and authorize the Lead Negotiator to sign the side letter to the LCDSA MOU:
? COUNTY shall pay eighty percent (80%) of the COUNTY-sponsored medical, dental and vision group Insurance plan.
? COUNTY shall pay a maximum contribution of one thousand dollars ($1,000) per month toward the COUNTY-sponsored medical, dental, and vision group insurance plan for each enrolled employee.
? COUNTY will pay the administrative fee charged by CalPERS.
This side letter shall apply to the current MOU and any successor agreements for the remainder of the calendar year.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Cost will be borne by the respective budget units.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Side Letter to the Lake County Deputy Sheriff's Association (LCDSA) Memorandum of Understanding (MOU) and Authorize Lead Negotiator to Sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.29, with the exception of Item 5.3, which was pulled for discussion and 5.8, which was continued to a later date. The motion carried by the following vote:
6. Timed Items
6.19:00 A.M. - PUBLIC HEARING - Consideration of the Final Recommended Budget for Fiscal Year 2019/2020 for the County of Lake and Special Districts Governed by the Board of Supervisors
Public Hearing
Adopted
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
I am pleased to present, for your consideration, the Fiscal Year (FY) 2019-20 Final Recommended Budget. This memorandum is intended to serve as an update to our June 5, 2019 memorandum introducing the FY 2019-20 Recommended Budget. For your reference, that memorandum is also attached to your agenda packet as much of it is still applicable.
As noted in June, this FY budget is structurally balanced, meaning on-going revenues account for all on-going appropriations. We are continuing to take steps toward fiscal recovery after the recession and the unprecedented 10 declared disasters we have endured.
Fund balance carry-over has resulted in the availability of one-time funds for needed projects including roofs on the courthouse and for jail phase II. Fund balance carry-over is available primarily because of the 23% General Fund and 22% County-wide employee vacancy rate. During FY 2018-19 County departments utilized 89% of budgeted payroll which is the lowest we have seen in many years.
Property tax: The net total tax roll percentage increase for FY 2019-20 is 5.61%, which is a 2.28% increase over FY 2018-19's 3.33% net total tax roll. Additionally, starting in 2018-19 and continuing for two additional FY's, the County will receive property tax backfill for losses resulting from the wildfire disasters. (The County did not receive property tax backfill for our losses in FY 2016-17 or FY 2017-18.)
Sheriff: Staff is recommending reinstating the $150,000 transfer from budget unit 1892 to the Sheriff's office, and the $100,000 transfer from budget unit 1918 to the Sheriff's office for Middletown patrol services. By side letter, your Board has approved continuation of the 80/20 health benefit for LCDSA employees, resulting in an estimated additional cost of $105,000 for the first year.
DPW: The airport runway project is on track for resurfacing before the end of the calendar year at a budgeted cost of $1,138,530.
Generators: Your Board approved backup generators for multiple sites in the County and we continue to move forward in the purchase and installation process. This approval will help provide County service stability in times of power outages and disasters. The courthouse generator should be fully installed by the end of September.
This budget is constrained by minimal increases in revenue which are unable to keep pace with the mandated increases in retirement contributions and minimum wage impact on the low end of our salary scale. In order to strengthen revenue streams where possible, this budget continues to emphasize the ongoing administration of the Master Fee Schedule. This budget provides required support to our General Fund discretionary revenue driving departments and invests in enhancements to operational efficiencies through the Technology Modernization Reserve.
The first year of the Fiscal Crisis Management Plan (FCMP) has been implemented, resulting in a reduction to the net County cost of General Fund department budgets by over $1,100,000 from the prior year. This reduction has contributed to the contingencies budget, set aside to cover future emergent costs.
The cost of new General Fund positions included in this budget are absorbed within previous year's funding levels. With the continuing FCMP, further reduction of vacant, permanent positions and reallocation of staffing to meet business needs will be necessary over the next two FY's.
Your Board has recently committed to pursue funding for the feasibility study planned through your participation in the Potter Valley Ad Hoc Committee lead by Congressman Jared Huffman. In addition, during Recommended Budget hearings, culvert funding for the Scotts Valley area was contemplated. During our Final Budget presentation, staff will provide your Board with options for funding these projects, enabling you to make decisions during your hearing.
In the face of such unprecedented challenges, County staff continue to reflect extraordinary dedication to providing public programs and services, despite diminishing operational budgets and employee recruitment and retention issues. It is because of the incredible dedication of County Department Heads and staff that we are able to bring this budget forward for the consideration of your Board and we are grateful to all who contributed.
FISCAL IMPACT (Narrative):
Your approval of this Recommended Final Budget will enable the County to meet its statutory obligations and continue operations for FY 2019-20.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt the Resolution Adopting the Budget for Fiscal Year 2019-20 as detailed in the attached, incorporating any changes desired by your Board following budget hearings.
(b) Adopt the Resolution Establishing New Classifications, the Effective Date Thereof and Amending the Position Allocation Chart for Fiscal Year 2019-20 to Conform to the Final Recommended Budget.
(c) Approve Continuation of the Informal Hiring Freeze for General Fund departments, delegating authority to the County Administrative Officer to waive as appropriate.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 10, 2019
SUBJECT: 9:00 A.M. - PUBLIC HEARING - Consideration of the Final Recommended Budget for Fiscal Year 2019/2020 for the County of Lake and Special Districts Governed by the Board of Supervisors
EXECUTIVE SUMMARY:
I am pleased to present, for your consideration, the Fiscal Year (FY) 2019-20 Final Recommended Budget. This memorandum is intended to serve as an update to our June 5, 2019 memorandum introducing the FY 2019-20 Recommended Budget. For your reference, that memorandum is also attached to your agenda packet as much of it is still applicable.
As noted in June, this FY budget is structurally balanced, meaning on-going revenues account for all on-going appropriations. We are continuing to take steps toward fiscal recovery after the recession and the unprecedented 10 declared disasters we have endured.
Fund balance carry-over has resulted in the availability of one-time funds for needed projects including roofs on the courthouse and for jail phase II. Fund balance carry-over is available primarily because of the 23% General Fund and 22% County-wide employee vacancy rate. During FY 2018-19 County departments utilized 89% of budgeted payroll which is the lowest we have seen in many years.
Property tax: The net total tax roll percentage increase for FY 2019-20 is 5.61%, which is a 2.28% increase over FY 2018-19's 3.33% net total tax roll. Additionally, starting in 2018-19 and continuing for two additional FY's, the County will receive property tax backfill for losses resulting from the wildfire disasters. (The County did not receive property tax backfill for our losses in FY 2016-17 or FY 2017-18.)
Sheriff: Staff is recommending reinstating the $150,000 transfer from budget unit 1892 to the Sheriff's office, and the $100,000 transfer from budget unit 1918 to the Sheriff's office for Middletown patrol services. By side letter, your Board has approved continuation of the 80/20 health benefit for LCDSA employees, resulting in an estimated additional cost of $105,000 for the first year.
DPW: The airport runway project is on track for resurfacing before the end of the calendar year at a budgeted cost of $1,138,530.
Generators: Your Board approved backup generators for multiple sites in the County and we continue to move forward in the purchase and installation process. This approval will help provide County service stability in times of power outages and disasters. The courthouse generator should be fully installed by the end of September.
This budget is constrained by minimal increases in revenue which are unable to keep pace with the mandated increases in retirement contributions and minimum wage impact on the low end of our salary scale. In order to strengthen revenue streams where possible, this budget continues to emphasize the ongoing administration of the Master Fee Schedule. This budget provides required support to our General Fund discretionary revenue driving departments and invests in enhancements to operational efficiencies through the Technology Modernization Reserve.
The first year of the Fiscal Crisis Management Plan (FCMP) has been implemented, resulting in a reduction to the net County cost of General Fund department budgets by over $1,100,000 from the prior year. This reduction has contributed to the contingencies budget, set aside to cover future emergent costs.
The cost of new General Fund positions included in this budget are absorbed within previous year's funding levels. With the continuing FCMP, further reduction of vacant, permanent positions and reallocation of staffing to meet business needs will be necessary over the next two FY's.
Your Board has recently committed to pursue funding for the feasibility study planned through your participation in the Potter Valley Ad Hoc Committee lead by Congressman Jared Huffman. In addition, during Recommended Budget hearings, culvert funding for the Scotts Valley area was contemplated. During our Final Budget presentation, staff will provide your Board with options for funding these projects, enabling you to make decisions during your hearing.
In the face of such unprecedented challenges, County staff continue to reflect extraordinary dedication to providing public programs and services, despite diminishing operational budgets and employee recruitment and retention issues. It is because of the incredible dedication of County Department Heads and staff that we are able to bring this budget forward for the consideration of your Board and we are grateful to all who contributed.
FISCAL IMPACT (Narrative):
Your approval of this Recommended Final Budget will enable the County to meet its statutory obligations and continue operations for FY 2019-20.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt the Resolution Adopting the Budget for Fiscal Year 2019-20 as detailed in the attached, incorporating any changes desired by your Board following budget hearings.
(b) Adopt the Resolution Establishing New Classifications, the Effective Date Thereof and Amending the Position Allocation Chart for Fiscal Year 2019-20 to Conform to the Final Recommended Budget.
(c) Approve Continuation of the Informal Hiring Freeze for General Fund departments, delegating authority to the County Administrative Officer to waive as appropriate.
(a) Supervisor Brown offered the Resolution, as amended, and it was passed by roll call vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
(b) Supervisor Brown offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
(c) On motion of Supervisor Brown, and by vote of the Board, approved the continuation of the Informal Hiring Freeze for General Fund departments, delegating authority to the County Administrative Officer to waive as appropriate. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. For the final budget, there was discussion to reappropriate funds from the Harbor Study ($50,000), Nice Clubhouse Remodel ($50,000) and General Fund Support for Code Enforcement ($140,000) to the feasibility study planned through participation in the Potter Valley Ad Hoc Committee and Culvert Funding for the Scotts Valley Area. Public Works Director Scott DeLeon, Public Services Director Lars Ewing, Community Development Director Michalyn DelValle and Auditor-Controller Cathy Saderlund spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.29:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.39:06 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Resolution
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 10, 2019
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
On motion of Supervisor Sabatier, and by vote of the Board, approved the continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. Ms. Pomeroy reported that Cal Recycle has 17 properties remaining for clean up and 3 to 5 properties for abatement that will be finished by the end of October 2019. Public Services Director Lars Ewing spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:30 A.M. - Discussion and Direction about seeking to offer voters the ability to vote on a Sales Tax Measure to Improve Roads.
Action Item
continued
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Our roads are detrimental to the budgets of our law enforcement and fire district vehicles, our transit system vehicles, as well as the personal vehicles of the residents in the unincorporated county. The national transportation research group TRIP finds that bad roads can cost as little as $516 per year and up to as much as over $1000 per year. These costs have an affect on our residents, on our commercial districts, and on our services that we provide to our residents who live on bad roads.
Better roads also lead to healthier lifestyles where people feel safer to ride their bikes, walk, or jog on our streets. Better roads can lead to greater interest in businesses wanting to invest in Lake County due to an improved infrastructure. Better roads can lead to increased property values. All of these positives would benefit the residents and the county as a whole.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Bruno Sabatier, District 2 Supervisor
Moke Simon, District 1 Supervisor
DATE: September 10, 2019
SUBJECT: Discussion and direction about seeking to offer voters the ability to vote on a sales tax measure to improve roads.
EXECUTIVE SUMMARY:
As we know, the county roads Pavement Condition Index (PCI) currently sits at 37. Even with the increase from SB1, over the course of the next 10 years we will still not be able to raise the quality of our roads to a PCI of 50.
Our roads are detrimental to the budgets of our law enforcement and fire district vehicles, our transit system vehicles, as well as the personal vehicles of the residents in the unincorporated county. The national transportation research group TRIP finds that bad roads can cost as little as $516 per year and up to as much as over $1000 per year. These costs have an affect on our residents, on our commercial districts, and on our services that we provide to our residents who live on bad roads.
Better roads also lead to healthier lifestyles where people feel safer to ride their bikes, walk, or jog on our streets. Better roads can lead to greater interest in businesses wanting to invest in Lake County due to an improved infrastructure. Better roads can lead to increased property values. All of these positives would benefit the residents and the county as a whole.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff.
(a) There was Board consensus to support the Area Planning Council survey regarding a sales tax measure to improve roads in Lake County.
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved to reopen the item for discussion. The motion carried by the following vote:
Ayes: Supervisors Simon, Sabatier, Crandell, Brown and Scott
There was Board consensus to continue this item to hear from the Lake County Deputy Sheriff's Association on their position of a sales tax measure. The survey regarding the tax measure will be placed on hold.
Clerk’s notes: (a) Supervisor Sabatier introduced the item. Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak and public member Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
(b) Later in the meeting, Supervisor Brown requested to reopen this item for further discussion.
Supervisor Brown asked that this item be continued to a future date as the Lake County Deputy Sheriff's Association is also planning a future tax measure and would like a discussion with this group.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Appointment of a Supervisor as an Alternate to the Eel Russian River Commission (ERRC)
Appointment
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
As our Board is aware, I am our designated representative to the ERRC. ERRC meets quarterly, in February, May, August and November, with meeting locations rotating between the four member counties of Lake, Humboldt, Mendocino and Sonoma. Information about the EERC can be found here:
https://humboldtgov.org/2453/Eel-Russian-River-Commission
I am requesting that we consider appointing an additional member of our Board to serve as an alternate to the EERC. By adding this depth of coverage, we can be assured Lake County does not go unrepresented in the event there is a scheduling conflict.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint a Supervisor as an alternate to the Eel Russian River Commission.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Eddie Crandell, District 3 Supervisor
DATE: September 10, 2019
SUBJECT: Consideration of Appointment of a Supervisor as an Alternate to the Eel Russian River Commission (ERRC)
EXECUTIVE SUMMARY:
As our Board is aware, I am our designated representative to the ERRC. ERRC meets quarterly, in February, May, August and November, with meeting locations rotating between the four member counties of Lake, Humboldt, Mendocino and Sonoma. Information about the EERC can be found here:
https://humboldtgov.org/2453/Eel-Russian-River-Commission
I am requesting that we consider appointing an additional member of our Board to serve as an alternate to the EERC. By adding this depth of coverage, we can be assured Lake County does not go unrepresented in the event there is a scheduling conflict.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint a Supervisor as an alternate to the Eel Russian River Commission.
On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Sabatier as the alternate for the Eel Russian River Commission (ERRC). The motion carried by the following vote:
Clerk’s notes: Supervisor Crandell presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Discussion and Consideration of (a) the Initial Draft of an Ordinance Amending Specified Sections of Article 1 of Chapter 3 of the Lake County Code Relating to Agriculture and Plant Protection Pertaining to Industrial Hemp; and (b) the Formation of an Ad-Hoc Committee to Consider making Recommendations to Industrial Hemp Regulations.
Action Item
recommended for approval
Staff memo
EXECUTIVE SUMMARY:
The above-described draft ordinance is offered by the Agricultural Commissioner. This is merely the Agricultural Commissioner's first draft so there is still the need to define terms and conditions more clearly, in addition to any further changes directed by your Board. At this point, my office has simply assisted in putting the document into appropriate form.
The intention of this submittal is to initiate review and discussion by your Board as to the type and scope of regulations which may be imposed by the County, by and through the Agricultural Commissioner, in regard to industrial hemp cultivation.
Staff looks forward to further direction from your Board.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
Steve Hajik, Agricultural Commissioner and Sealer
DATE: September 10, 2019
SUBJECT: Discussion and Consideration of (a) the Initial Draft of an Ordinance Amending Specified Sections of Article 1 of Chapter 3 of the Lake County Code Relating to Agriculture and Plant Protection Pertaining to Industrial Hemp; and (b) the Formation of an Ad-Hoc Committee to consider making Recommendations to Industrial Hemp Regulations.
EXECUTIVE SUMMARY:
The above-described draft ordinance is offered by the Agricultural Commissioner. This is merely the Agricultural Commissioner's first draft so there is still the need to define terms and conditions more clearly, in addition to any further changes directed by your Board. At this point, my office has simply assisted in putting the document into appropriate form.
The intention of this submittal is to initiate review and discussion by your Board as to the type and scope of regulations which may be imposed by the County, by and through the Agricultural Commissioner, in regard to industrial hemp cultivation.
Staff looks forward to further direction from your Board.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff.
There was Board consensus to form an Industrial Hemp Ad-Hoc Committee to make further recommendations on the Draft Ordinance. The committee will consist of 7 members; 1 hemp cultivator, 1 cannabis cultivatior, 1 each from the Community Development Department, Agriculture Deptpartment, the Farm Bureau and 2 Supervisors (Sabatier and Brown). This will be a Brown Act compliant committee and applications will be accepted for consideration by the Board for the hemp and cannabis cultivator members. An advertisement will be placed in the Record Bee for applicants.
Clerk’s notes: Agricultural Commissioner Steve Hajik presented the item to the Board. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Rob Shergus, Raymond Housnick, Michael Green, Mike Mitzel, Taylor, Caleb Marks, Chris Goldman, Tom Nickel, Mark Borghesani, Richard Derum, Danielle Fontanau, Erin McCarrick, Mary Draper, Jennifer Smith, Hank Lescher, Michael Wagner, Lance Williams and Jason Tourmano. No one else wished to speak and public input portion of this item was closed.
7.4Consideration of Change Order No. One for Clark Drive Pavement Repair Project; Federal Project No. BRLS-5914(025); Bid No. 18-24; for an increase of $2,251.15 and a revised contract amount of $299,578.15
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the balancing of all contract items to reflect actual final in-place quantities. This results in an increase of $2,251.15 to the contract amount of $297,327.00 for a revised contract amount of $299,578.15.
This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction.
RECOMMENDATION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $2,251.15 and a revised contract amount of $299,578.15.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: 327,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $2,251.15 and a revised contract amount of $299,578.15.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 10, 2019
SUBJECT: Consideration of Change Order No. One for Clark Drive Pavement Repair Project; Federal Project No. BRLS-5914(025); Bid No. 18-24; for an increase of $2,251.15 and a revised contract amount of $299,578.15
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the balancing of all contract items to reflect actual final in-place quantities. This results in an increase of $2,251.15 to the contract amount of $297,327.00 for a revised contract amount of $299,578.15.
This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction.
RECOMMENDATION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $2,251.15 and a revised contract amount of $299,578.15.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: 299,578.15
Amount Budgeted: 327,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $2,251.15 and a revised contract amount of $299,578.15.
On motion of Supervisor Simon, and by vote of the Board, approved Change Order No. One for Clark Drive Pavement Repair Project; Federal Project No. BRLS-5914(025); Bid No. 18-24; for an increase of $2,251.15 and a revised contract amount of $299,578.15. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluations
Title: Animal Care and Control Director
Title: County Administrative Officer
Closed Session Item
8.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): County of Lake, et al. v. PG&E, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 1:55 p.m. having taken no action.