Board Of Supervisors — Tuesday, September 24, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Declaring Friday, September 27, 2019 as Native American Day in Lake County, California.
Proclamation
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating September 27, 2019 as Native American Day in Lake County, California.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: September 24, 2019
SUBJECT: Adopt Proclamation Designating September 27, 2019 as Native American Day in Lake County, California
EXECUTIVE SUMMARY:
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been intertwined with the contributions of Native Americans.
Friday, September 27, 2019 is Native American Day in the State of California. Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that you act to declare September 27, 2019 Native American Day in Lake County, as well.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating September 27, 2019 as Native American Day in Lake County, California.
5.2Approve Minutes of the Board of Supervisors meeting held August 6, 2019 and August 13, 2019.
Minutes
passed on consent
5.3Adopt Resolution Amending Resolution No. 2019-127 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit 1123, Assessor
Resolution
passed on consent
Staff memo
First, the Assessor-Recorder has requested to eliminate the vacant Secretary II allocation and replace it with an Accounting Technician/Accounting Technician, Senior. This position is needed to complete a broad range of tasks including preparation of budgets and monitoring and evaluating fiscal information.
Second, the Assessor-Recorder has also requested to add one Appraiser Aide/Appraiser I/II/III position to help address the backlog of work in the office.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
No additional funds are being requested at this time. As necessary, budget adjustment may be recommended at mid-year, depending on the need.
STAFFING IMPACT (if applicable): See explanation above.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2019-127 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit 1123, Assessor
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 24, 2019
SUBJECT: Adopt Resolution Amending Resolution No. 2019-127 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit 1123, Assessor
EXECUTIVE SUMMARY:
As your Board is aware, in keeping with our Fiscal Crisis Management Plan, the Administrative Office supports our revenue driving departments with their staffing needs. At this time, we are requesting your Board's approval to make two changes to the Assessor-Recorder's position allocation:
First, the Assessor-Recorder has requested to eliminate the vacant Secretary II allocation and replace it with an Accounting Technician/Accounting Technician, Senior. This position is needed to complete a broad range of tasks including preparation of budgets and monitoring and evaluating fiscal information.
Second, the Assessor-Recorder has also requested to add one Appraiser Aide/Appraiser I/II/III position to help address the backlog of work in the office.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
No additional funds are being requested at this time. As necessary, budget adjustment may be recommended at mid-year, depending on the need.
STAFFING IMPACT (if applicable): See explanation above.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2019-127 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit 1123, Assessor
5.4Approve the Lease Agreement between County of Lake and Sam Polo for Office Space at 14092 Lakeshore Drive in Clearlake in the amount of $3,170.20 per month from September 1, 2019 through July 1, 2022, and authorize Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board may be aware, there is a need for additional space for our department. One of the pressing needs has been to find a better suited location for our Children's Team to provide therapy and a variety of other necessary services for children and their families.
The space at 14092 Lakeshore Drive can be configured to meet the needs of LCBHS and has previously housed Department of Social Services Child Welfare Services.
Our Department is requesting a two-year lease on the 3,404 square feet building located at 14092 Lakeshore Drive in Clearlake at an annual cost of three thousand one hundred and seventy dollars and twenty cents ($3,170.20) per month, or approximately $0.93 per square foot.
FISCAL IMPACT: __ None _X_ Budgeted __ Non-Budgeted
Monthly Cost: $3,170.20 per month
Annual Cost (if planned for future years): $38,042.40 annually
FISCAL IMPACT (Narrative): The cost to lease the location of 14092 Lakeshore Drive in Clearlake is $3,170.20 per month for an annual total of $38,042.40 per year.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Lease Agreement between County of Lake and Sam Polo for Office Space at 14092 Lakeshore Drive in Clearlake in the amount of $3,170.20 per month from September 1, 2019 through July 1, 2022, and authorize Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
DATE: September 17, 2019
SUBJECT: Approve the Lease Agreement between County of Lake and Sam Polo for Office Space at 14092 Lakeshore Drive in Clearlake in the amount of $3,170.20 per month from September 1, 2019 through July 1, 2022, and authorize Chair to sign.
EXECUTIVE SUMMARY:
As your Board may be aware, there is a need for additional space for our department. One of the pressing needs has been to find a better suited location for our Children's Team to provide therapy and a variety of other necessary services for children and their families.
The space at 14092 Lakeshore Drive can be configured to meet the needs of LCBHS and has previously housed Department of Social Services Child Welfare Services.
Our Department is requesting a two-year lease on the 3,404 square feet building located at 14092 Lakeshore Drive in Clearlake at an annual cost of three thousand one hundred and seventy dollars and twenty cents ($3,170.20) per month, or approximately $0.93 per square foot.
FISCAL IMPACT: __ None _X_ Budgeted __ Non-Budgeted
Monthly Cost: $3,170.20 per month
Annual Cost (if planned for future years): $38,042.40 annually
FISCAL IMPACT (Narrative): The cost to lease the location of 14092 Lakeshore Drive in Clearlake is $3,170.20 per month for an annual total of $38,042.40 per year.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Lease Agreement between County of Lake and Sam Polo for Office Space at 14092 Lakeshore Drive in Clearlake in the amount of $3,170.20 per month from September 1, 2019 through July 1, 2022, and authorize Chair to sign.
5.5Approve Request for Advance Step Increase of Mental Health Specialist II, Step 4 for Ms. Elizabeth Marleen-Butler.
Action Item
passed on consent
Staff memo
In addition to Ms. Marleen-Butler's education and experience above, she is a license-eligible, waivered clinician and will earn hours towards her Marriage & Family Therapist license. Ms. Marleen-Butler's specialized knowledge and experience are valuable to us and warrant the request for this difficult-to-fill position at step 4.
FISCAL IMPACT (Narrative): Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Advance Step Increase of Mental Health Specialist II, Step 4 for Ms. Elizabeth Marleen-Butler.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Todd Metcalf, B.S., Lake County Behavioral Health Services
DATE: September 24, 2019
SUBJECT: Approve Request for Advance Step Increase of Mental Health Specialist II, Step 4 for Ms. Elizabeth Marleen-Butler.
EXECUTIVE SUMMARY:
As this candidate possesses a Master's degree in clinical mental health and school counseling and has a wide variety of valuable, relevant and transferable experience in providing specialty therapeutic mental and clinical health services working with both adults and children, I am requesting hiring approval to advance Ms. Marleen-Butler to salary step level 4 at $26.56 per hour. The County Administrative Officer is in agreement with this request.
In addition to Ms. Marleen-Butler's education and experience above, she is a license-eligible, waivered clinician and will earn hours towards her Marriage & Family Therapist license. Ms. Marleen-Butler's specialized knowledge and experience are valuable to us and warrant the request for this difficult-to-fill position at step 4.
FISCAL IMPACT (Narrative): Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Advance Step Increase of Mental Health Specialist II, Step 4 for Ms. Elizabeth Marleen-Butler.
5.6Adopt Resolution Increasing Change Drawer Fund for the Community Development Department
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached for your consideration is a resolution approving the increase of the change fund for the Community Development Department from $75.00 (seventy-five dollars) to $200.00 (two hundred dollars) in Budget Unit 2602.
The extensive proliferation of payments for cannabis permits being made in cash requires that change be given to the applicants, as applicants seldom have exact change for permits. The current amount of $75.00 is inadequate for making change throughout the day, resulting in multiple trips by staff to the Treasury Department to exchange large bills for smaller denominations.
This action supports the Fiscal Crisis Management Plan's focus, III. Priorities: "Simplify internal processes causing duplication of work..."
FISCAL IMPACT: None
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFF IMPACT: (if applicable): None
RECOMMENDED ACTION: Adopt Resolution Increasing Change Drawer Fund for the Community Development Department
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Christine Hutt, Accountant
DATE: September 24, 2019
SUBJECT: Adopt Resolution Increasing Change Drawer Fund for the Community Development Department
EXECUTIVE SUMMARY:
Attached for your consideration is a resolution approving the increase of the change fund for the Community Development Department from $75.00 (seventy-five dollars) to $200.00 (two hundred dollars) in Budget Unit 2602.
The extensive proliferation of payments for cannabis permits being made in cash requires that change be given to the applicants, as applicants seldom have exact change for permits. The current amount of $75.00 is inadequate for making change throughout the day, resulting in multiple trips by staff to the Treasury Department to exchange large bills for smaller denominations.
This action supports the Fiscal Crisis Management Plan's focus, III. Priorities: "Simplify internal processes causing duplication of work..."
FISCAL IMPACT: None
Estimated Cost:
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFF IMPACT: (if applicable): None
RECOMMENDED ACTION: Adopt Resolution Increasing Change Drawer Fund for the Community Development Department
5.7Adopt Resolution Authorizing the Health Services Director to Sign a Five Year Agreement in the Amount of $50,015 for the California Department of Public Health’s (CDPH) HIV/AIDS Surveillance Program for FY2019-2024
Resolution
passed on consent
Staff memo
Program activities for this five-year period will focus on five goals:
1. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings.
2. Collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC),
3. To maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures
4. To conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and
5. To collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Director to Sign a Five Year Agreement in the Amount of $50,015 for the California Department of Health's HIV/AIDS Surveillance Program for FY2019-2024
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 24, 2019
SUBJECT: Adopt Resolution Authorizing the Health Services Director to Sign a Five Year Agreement in the Amount of $50,015 for the California Department of Public Health's (CDPH) HIV/AIDS Surveillance Program for FY2019-2024
EXECUTIVE SUMMARY:
County of Lake Health Services Department has been awarded a five-year grant from the California Department of Health's HIV/AIDS Surveillance Program.
Program activities for this five-year period will focus on five goals:
1. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings.
2. Collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC),
3. To maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures
4. To conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and
5. To collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Director to Sign a Five Year Agreement in the Amount of $50,015 for the California Department of Health's HIV/AIDS Surveillance Program for FY2019-2024
5.8Adopt Resolution Approving a Payment to the City of Clearlake for Repairs to 40th Avenue, Davis Avenue, and Moss Avenue.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In 2001 the County and City of Clearlake entered into a cost-sharing agreement which specified contributions to be made by the County to the City in consideration of the road maintenance costs for certain city maintained roads leading to the Eastlake Landfill from State Highway 53, namely 40th Avenue, Moss Avenue, and Davis Avenue. The County's cost share was intended to offset the proportionate road damage caused by landfill traffic originating from the unincorporated portions of the County. The agreement called for a 71% road maintenance cost share for the County and a 29% road maintenance cost share for the City.
In FY 2016-2017 City staff notified Public Services staff of their intent to contract for a road repair project on these roads. To that end Public Services included appropriations in its solid waste budget to account for the County's estimated project contribution.
In 2018 the cost-sharing agreement expired. As the City worked to prepare a new agreement, the Public Services Department continued to include appropriations for its share of the project in each subsequent fiscal year. This was done in consideration of the fact that the City's project planning was initiated prior to the agreement expiration as well as in consideration of previously stated Board of Supervisors support for the County contribution to this project.
Earlier this calendar year the City successfully completed the road repair project at a total cost of $241,403. A 71% contribution is therefore $171,396.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Amount Budgeted: $180,000
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County maintains a reserve account within the solid waste enterprise fund specifically for this purpose. Sufficient appropriations are included in the FY 19-20 solid waste budget.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution Approving a Payment to the City of Clearlake for Repairs to 40th Avenue, Davis Avenue, and Moss Avenue.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 24, 2019
SUBJECT: Adopt Resolution Approving a Payment to the City of Clearlake for Repairs to 40th Avenue, Davis Avenue, and Moss Avenue
EXECUTIVE SUMMARY:
In 2001 the County and City of Clearlake entered into a cost-sharing agreement which specified contributions to be made by the County to the City in consideration of the road maintenance costs for certain city maintained roads leading to the Eastlake Landfill from State Highway 53, namely 40th Avenue, Moss Avenue, and Davis Avenue. The County's cost share was intended to offset the proportionate road damage caused by landfill traffic originating from the unincorporated portions of the County. The agreement called for a 71% road maintenance cost share for the County and a 29% road maintenance cost share for the City.
In FY 2016-2017 City staff notified Public Services staff of their intent to contract for a road repair project on these roads. To that end Public Services included appropriations in its solid waste budget to account for the County's estimated project contribution.
In 2018 the cost-sharing agreement expired. As the City worked to prepare a new agreement, the Public Services Department continued to include appropriations for its share of the project in each subsequent fiscal year. This was done in consideration of the fact that the City's project planning was initiated prior to the agreement expiration as well as in consideration of previously stated Board of Supervisors support for the County contribution to this project.
Earlier this calendar year the City successfully completed the road repair project at a total cost of $241,403. A 71% contribution is therefore $171,396.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $171,396
Amount Budgeted: $180,000
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County maintains a reserve account within the solid waste enterprise fund specifically for this purpose. Sufficient appropriations are included in the FY 19-20 solid waste budget.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution Approving a Payment to the City of Clearlake for Repairs to 40th Avenue, Davis Avenue, and Moss Avenue.
5.9Accept the Irrevocable Offers of Dedication for Roadway and Public Utility Purposes - Wight Way (CR #511B) Kelseyville, Parcel Map PM05-08 Wright
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached Irrevocable Offers of Dedication(2) are being presented to the Board of Supervisors at this time to provide off tract dedication for a public roadway and public utility easement along Wight Way that adjoins the Wright parcel being subdivided at 8800 Wight Way, Kelseyville.
The acceptance by the Board and the recording of these documents will satisfy the road dedication condition required for a portion of Wight Way and allow for future improvements within this strip of land being dedicated. Negotiations are underway to obtain the dedication for the final portion of Wight Way.
Approximately 600 feet of Wight Way is offered for dedication at this time. An attached site map will show the approximate location of the Wright parcel being subdivided.
Wight Way is currently a County-maintained road so the additional portion is recommended for acceptance into the County-maintained road system. Any driveways accessing the proposed parcels will not be County-maintained.
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offers of Dedication and return them to the County Surveyor for recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Accept the Irrevocable Offers of Dedication for Roadway and Public Utility Purposes - Wight Way (CR #511B) Kelseyville, Parcel Map PM 05-08 Wright
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 24, 2019
SUBJECT: Accept the Irrevocable Offers of Dedication for Roadway and Public Utility Purposes - Wight Way (CR #511B) Kelseyville, Parcel Map PM 05-08 Wright
EXECUTIVE SUMMARY:
The attached Irrevocable Offers of Dedication(2) are being presented to the Board of Supervisors at this time to provide off tract dedication for a public roadway and public utility easement along Wight Way that adjoins the Wright parcel being subdivided at 8800 Wight Way, Kelseyville.
The acceptance by the Board and the recording of these documents will satisfy the road dedication condition required for a portion of Wight Way and allow for future improvements within this strip of land being dedicated. Negotiations are underway to obtain the dedication for the final portion of Wight Way.
Approximately 600 feet of Wight Way is offered for dedication at this time. An attached site map will show the approximate location of the Wright parcel being subdivided.
Wight Way is currently a County-maintained road so the additional portion is recommended for acceptance into the County-maintained road system. Any driveways accessing the proposed parcels will not be County-maintained.
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offers of Dedication and return them to the County Surveyor for recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Accept the Irrevocable Offers of Dedication for Roadway and Public Utility Purposes - Wight Way (CR #511B) Kelseyville, Parcel Map PM 05-08 Wright
5.10Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Work Performed under Agreement dated April 23, 2019, the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project. State project No ATPL-5914(103), Bid No. 18-11
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Work Performed under Agreement dated April 23, 2019, the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project. State project No ATPL-5914(103), Bid No. 18-11.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 24, 2019
SUBJECT: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Work Performed under Agreement dated April 23, 2019, the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project. State project No ATPL-5914(103), Bid No. 18-11
EXECUTIVE SUMMARY:
On April 23, 2019, the Board approved an Agreement with Darren Taylor Construction for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project. The work under this Agreement was satisfactorily completed on August 12, 2019.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, Bid No. 18-11, and authorize the Chairman to execute said Resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Work Performed under Agreement dated April 23, 2019, the Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project. State project No ATPL-5914(103), Bid No. 18-11.
5.11Approve Addendum 1 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the preparation of inmate meals for the Colusa County Jail and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On June 28, 2016, the County entered into an agreement with Trinity Services Group for the supervision of inmate labor performing the duties of food preparation at the Lake County Jail/Hill Road Facility. In March 2019, it was brought to our attention that Trinity Services Group owed monies to the Lake County Jail for its use of our jail kitchen for the preparation of inmate meals on behalf of the Colusa County Jail. Upon further research, an agreement between Trinity Services Group and Lake County could not be located.
This addendum to the food services agreement is for the period of January 1, 2018 through February 8, 2019. Trinity Services Group has agreed to pay Lake County .10 per each meal prepared on our premises. According to their records, they prepared a total of 99,346 meals at a rate of .10/meal, thus owing Lake County $9,934.60.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies will be revenue to the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Addendum 1 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the preparation of inmate meals for the Colusa County Jail and Authorize Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 24, 2019
SUBJECT: Approve Addendum 1 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the preparation of inmate meals for the Colusa County Jail and Authorize Chair to Sign
EXECUTIVE SUMMARY:
On June 28, 2016, the County entered into an agreement with Trinity Services Group for the supervision of inmate labor performing the duties of food preparation at the Lake County Jail/Hill Road Facility. In March 2019, it was brought to our attention that Trinity Services Group owed monies to the Lake County Jail for its use of our jail kitchen for the preparation of inmate meals on behalf of the Colusa County Jail. Upon further research, an agreement between Trinity Services Group and Lake County could not be located.
This addendum to the food services agreement is for the period of January 1, 2018 through February 8, 2019. Trinity Services Group has agreed to pay Lake County .10 per each meal prepared on our premises. According to their records, they prepared a total of 99,346 meals at a rate of .10/meal, thus owing Lake County $9,934.60.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies will be revenue to the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Addendum 1 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the preparation of inmate meals for the Colusa County Jail and Authorize Chair to Sign
5.12Approve Budget Transfer in the Sheriff/DNA fund for the purchase of a back-up generator at the Evidence Facility in the amount of $40,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
This purchase was approved by your Board On June 11, 2019, however the funding did not get carried over into the 2019/20 final budget.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: 40,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding is available in the Sheriff/DNA budget unit 2213. This request is for approval of a budget transfer, transferring funds into a fixed asset account. This purchase is from special funding sources and so no county general fund money is included for this purchase.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer in the Sheriff/DNA fund for the purchase of a back-up generator at the Evidence Facility in the amount of $40,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 24, 2019
SUBJECT: Approve Budget Transfer in the Sheriff/DNA fund for the purchase of a back-up generator at the Evidence Facility in the amount of $40,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached budget transfer authorizing the transfer of funds in the Sheriff/DNA budget 2213 for the purchase of a back-up generator for its Evidence Facility.
This purchase was approved by your Board On June 11, 2019, however the funding did not get carried over into the 2019/20 final budget.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: 37,120
Amount Budgeted: 40,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding is available in the Sheriff/DNA budget unit 2213. This request is for approval of a budget transfer, transferring funds into a fixed asset account. This purchase is from special funding sources and so no county general fund money is included for this purchase.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer in the Sheriff/DNA fund for the purchase of a back-up generator at the Evidence Facility in the amount of $40,000 and authorize the Chair to sign.
5.13Approve Facility Space License Agreement between the State of California, Department of Transportation and the County of Lake for use of the Hunter Point Communications Site and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue in the amount of $650.00 per month ($7,800 if calculated on an annual basis) will be anticipated in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Facility Space License Agreement between the State of California, Department of Transportation and the County of Lake for use of the Hunter Point Communications Site and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 24, 2019
SUBJECT: Approve Facility Space License Agreement between the State of California, Department of Transportation and the County of Lake for use of the Hunter Point Communications Site and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department has negotiated a lease agreement with the State of California, Department of Transportation for the use of our Hunter Communications Site. The term of the lease agreement will be October 1, 2019 through September 30, 2029 at a rate of $650.00 per month. This revenue will be anticipated in the Sheriff/Dispatch budget 2202 and will be allocated during the mid-year budget process.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue in the amount of $650.00 per month ($7,800 if calculated on an annual basis) will be anticipated in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Facility Space License Agreement between the State of California, Department of Transportation and the County of Lake for use of the Hunter Point Communications Site and authorize the Chair to sign.
5.14Approve Facility Space License Agreement between the State of California, Department of Fish and Wildlife and the County of Lake for use of the Hunter Point Communications Site and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Department has negotiated a lease agreement with the State of California, Department of Fish and Wildlife for the use of our Hunter Communications Site. The term of the lease agreement will be August 1, 2019 through July 31, 2029 at a rate of $650.00 per month. This revenue will be anticipated in the Sheriff/Dispatch budget 2202 and will be allocated during the mid-year budget process.
FISCAL IMPACT: __ None __Budgeted _x_ Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue in the amount of $650.00 per month ($7,800 if calculated on an annual basis), will be anticipated in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Facility Space License Agreement between the State of California, Department of Fish and Wildlife and the County of Lake for use of the Hunter Point Communications Site and Authorize Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 24, 2019
SUBJECT: Approve Facility Space License Agreement between the State of California, Department of Fish and Wildlife and the County of Lake for use of the Hunter Point Communications Site and Authorize Chair to Sign
EXECUTIVE SUMMARY: The Lake County Sheriff's Department has negotiated a lease agreement with the State of California, Department of Fish and Wildlife for the use of our Hunter Communications Site. The term of the lease agreement will be August 1, 2019 through July 31, 2029 at a rate of $650.00 per month. This revenue will be anticipated in the Sheriff/Dispatch budget 2202 and will be allocated during the mid-year budget process.
FISCAL IMPACT: __ None __Budgeted _x_ Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue in the amount of $650.00 per month ($7,800 if calculated on an annual basis), will be anticipated in the Sheriff/Dispatch budget 2202.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Facility Space License Agreement between the State of California, Department of Fish and Wildlife and the County of Lake for use of the Hunter Point Communications Site and Authorize Chair to Sign
5.15Approve Contract Between County of Lake and Regents of the University of California for Assistance with the California - Child and Family Services Review (C-CFRC) in the Amount of $39,500 from October 1, 2019 to November 30, 2020 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Amount Budgeted: $39,500
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract. Funding for this contract is provided through the Title IV-E Foster Care allocation.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and The Regents of the University of California for assistance with the California - Child and Family Services Review (C-CFSR) in the amount of $39,500, from October 1, 2019 to November 30, 2020 and authorize the Chair to sign.
Attachments
UC Davis C-CFSR Contract
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: September 24, 2019
SUBJECT: Approve Contract Between the County of Lake and The Regents of the University of California for Assistance with the California - Child and Family Services Review (C-CFSR) in the Amount of $39,500, from October 1, 2019 to November 30, 2020, and Authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The University of California Davis Campus (UC Davis) will assist Lake County Department of Social Services (LCDSS) with the California - Child and Family Services Review (C-CFSR). The C-CFSR is a state mandated cyclical process that evaluates current Child Welfare and Probation systems, implements solutions to program weaknesses and barriers, and also includes ongoing review and monitoring of those solutions. The process is made up of three components, the County Self-Assessment, Peer Review, and a System Improvement Plan. Community partners and stakeholders provide input and feedback throughout the process as well. The C-CFSR is completed every five years, and in 2015 LCDSS did not contract out for these services. As your Board knows, turnover rates are high and many staff who participated in the last C-CFSR no longer work for the department or now hold different positions. UC Davis will help facilitate by providing hands on support and organization throughout the intensive process.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Estimated Cost: $39,500
Amount Budgeted: $39,500
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract. Funding for this contract is provided through the Title IV-E Foster Care allocation.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and The Regents of the University of California for assistance with the California - Child and Family Services Review (C-CFSR) in the amount of $39,500, from October 1, 2019 to November 30, 2020 and authorize the Chair to sign.
Attachments: UC Davis C-CFSR Contract
5.16Approve First Amendment to Contract between the County of Lake and People Services, Inc. in the Amount of $18,468.66 from July 1, 2019 to June 30, 2021, and Authorize the Chair to Sign.
Agreement
passed on consent
approved — Pass
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
On April 23, 2019, your Board approved the contract between the Department of Social Services and People Services, Inc., who provides yard maintenance services to many office locations. An amendment is necessary to correct an error in the payment terms of the contract. The updated terms will allow the Contractor to request a cost of living adjustment after the first year. Additionally, the Scope of Services will be updated to reflect current office locations.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Amount Budgeted: $9,234.33
Additional Requested: $0
Annual Cost (if planned for future years): $9,234.33
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract. Social Services has contracted with People Services, Inc. since 2013 when the contract amount was $7,717.92 per year. The amount has increased incrementally due to cost of living adjustments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Contract between the County of Lake and People Services, Inc. in the amount of $18,468.66, from July 1, 2019 to June 30, 2021, and authorize the Chair to sign.
Attachment: First Amendment - Contract with People Services
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: September 24, 2019
SUBJECT: First Amendment to Contract between the County of Lake and People Services, Inc. in the amount of $18,468.66, from July 1, 2019 to June 30, 2021, and Authorize Chair to Sign
EXECUTIVE SUMMARY:
On April 23, 2019, your Board approved the contract between the Department of Social Services and People Services, Inc., who provides yard maintenance services to many office locations. An amendment is necessary to correct an error in the payment terms of the contract. The updated terms will allow the Contractor to request a cost of living adjustment after the first year. Additionally, the Scope of Services will be updated to reflect current office locations.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Estimated Cost: $9,234.33
Amount Budgeted: $9,234.33
Additional Requested: $0
Annual Cost (if planned for future years): $9,234.33
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract. Social Services has contracted with People Services, Inc. since 2013 when the contract amount was $7,717.92 per year. The amount has increased incrementally due to cost of living adjustments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Contract between the County of Lake and People Services, Inc. in the amount of $18,468.66, from July 1, 2019 to June 30, 2021, and authorize the Chair to sign.
Attachment: First Amendment - Contract with People Services
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.16. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:10 A.M. - Presentation of Proclamation Declaring Friday, September 27, 2019 as Native American Day in Lake County, California.
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Sabatier read the proclamation into the record and presented it to Supervisor Simon, Supervisor Crandell, and Sorhna Li of the Scotts Valley Band of Pomo Indians. Supervisor Simon, Supervisor Crandell, and Sorhna Li spoke.
6.39:30 A.M. - (Continued from August 27, 2019) APPEAL HEARING - Transient Occupancy Tax (TOT)
Joann Saccato - 16986 Dogwood Way, Cobb, CA 95461
Action Item
withdrawn
Staff memo
EXECUTIVE SUMMARY:
Joann Saccato - 16986 Dogwood Way, Cobb, CA 95461
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk to the Board
DATE: September 24, 2019
SUBJECT: 9:30 A.M. - APPEAL HEARING - Transient Occupancy Tax (TOT)
EXECUTIVE SUMMARY:
Joann Saccato - 16986 Dogwood Way, Cobb, CA 95461
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
This item was continued to a future date.
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Tax Administrator Patrick Sullivan presented the item to the Board. Appellant Joann Saccato spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke: Ron Farruggia. No one else wished to speak and the public input portion of this item was closed.
6.49:45 A.M. - Reconsideration of the timeliness of Dan Kelly's appeal for the Calico Cat RV Park
Action Item
not acted on
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: September 24, 2019
SUBJECT: 9:45 A.M. - Reconsideration of the timeliness of Dan Kelly's appeal for the Calico Cat RV Park
EXHIBIT: A - July 11, 2019 Planning Commission Minutes
B - Public Hearing Notice
C - Staff Report
D - Signed Conditions of Approval
E - Follow-up Letters to Dan Kelly dated August 2, 2019
EXECUTIVE SUMMARY:
Timeline:
June 7, 2019 - Major Use Permit application for RV Park received.
June 28, 2019 - Public Hearing Notice posted in the newspaper and sent to surrounding property owners. (Exhibit B)
July 11, 2019 - Public Hearing (Staff report Exhibit C)
July 2, 2019 - Conditions of Approval signed (Exhibit D)
August 2, 2019 - Follow-up letter emailed and mailed explaining conditions. Letter gave Dan Kelly the ability to appeal. An appeal was not received. (Exhibit E)
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff.
No action.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following people spoke: Dan Kelly, Bobby Dutcher, Kevin Waycik, Melissa Fulton, and Tina Kelly. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
Motion carried
Carried 4-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
7.2Consideration of Appointment of District 4 Planning Commissioner.
Appointment
approved — Pass
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Christina Price - new applicant
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Appoint Christina Price as District 4 Planning Commissioner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, District 4 Supervisor
DATE: September 24, 2019
SUBJECT: Consideration of Appointment of District 4 Planning Commissioner.
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Christina Price - new applicant
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Appoint Christina Price as District 4 Planning Commissioner.
On motion of Supervisor Brown, and by vote of the Board, appointed Christina Price as District 4 Planning Commissioner. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: Chair Simon introduced the item to the Board. Supervisor Crandell Presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Appointments to the Industrial Hemp Ad Hoc Committee.
Appointment
approved — Pass
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
Industrial Hemp Ad Hoc Committee: 2 Vacancies
* Cannabis Cultivator - 1 vacancy
* Hemp Cultivator - 1 vacancy
Applications received:
Lance Williams - Cannabis Cultivator
Chris Jennings - Cannabis Cultivator
Mike Mitzel - Cannabis Cultivator
Jennifer K. Smith - Cannabis Cultivator
Jennifer Clarke - Cannabis Cultivator
Mary Draper - Cannabis Cultivator
Hank Lescher - Hemp Cultivator
Jason Robinson - Hemp Cultivator
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the Industrial Hemp Ad Hoc Committee.
1. Appoint one applicant to the Cannabis Cultivator vacancy.
2. Appoint one applicant to the Hemp Cultivator vacancy.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: September 24, 2019
SUBJECT: Consideration of Industrial Hemp Ad Hoc Committee Appointments
EXECUTIVE SUMMARY:
The newly formed Industrial Hemp Ad Hoc Committee will assist in making recommendations for proposed Industrial Hemp Regulations.
Industrial Hemp Ad Hoc Committee: 2 Vacancies
* Cannabis Cultivator - 1 vacancy
* Hemp Cultivator - 1 vacancy
Applications received:
Lance Williams - Cannabis Cultivator
Chris Jennings - Cannabis Cultivator
Mike Mitzel - Cannabis Cultivator
Jennifer K. Smith - Cannabis Cultivator
Jennifer Clarke - Cannabis Cultivator
Mary Draper - Cannabis Cultivator
Hank Lescher - Hemp Cultivator
Jason Robinson - Hemp Cultivator
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the Industrial Hemp Ad Hoc Committee.
1. Appoint one applicant to the Cannabis Cultivator vacancy.
2. Appoint one applicant to the Hemp Cultivator vacancy.
On motion of Supervisor Brown, and by vote of the Board, appointed Lance Williams to the Cannabis Vacancy and Hank Lescher to the Hemp Vacancy. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent - Supervisor: Scott
Clerk’s notes: Chair Simon introduced the item to the Board. Supervisor Brown presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Date Revisions to the Board’s Annual Meeting Calendar for 2019.
Action Item
Adopted — Pass
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
I am recommending your Board make the following changes to your annual meeting calendar for 2019. Due to the timing of the California State Association of Counties (CSAC) Meeting the first week in December, I am asking your Board to consider a meeting to be held on Tuesday, November 26, 2019 and cancelling the scheduled meeting for Tuesday, December 3, 2019.
November 26, 2019 - Currently scheduled as a "No Meeting" date due to the Thanksgiving week holiday.
December 3, 2019 - Currently scheduled as a "Regular Meeting" date, but the California State Association of Counties (CSAC) meeting is scheduled for this week in San Francisco, CA.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Board Meeting changes as noted, to convene a meeting on Tuesday, November 26, 2019 and cancel a meeting on Tuesday, December 3, 2019 to accommodate staff and Board members attending the annual CSAC Meeting in San Francisco, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 24, 2019
SUBJECT: Consideration of Date Revisions to the Board's Annual Meeting Calendar for 2019
EXECUTIVE SUMMARY:
I am recommending your Board make the following changes to your annual meeting calendar for 2019. Due to the timing of the California State Association of Counties (CSAC) Meeting the first week in December, I am asking your Board to consider a meeting to be held on Tuesday, November 26, 2019 and cancelling the scheduled meeting for Tuesday, December 3, 2019.
November 26, 2019 - Currently scheduled as a "No Meeting" date due to the Thanksgiving week holiday.
December 3, 2019 - Currently scheduled as a "Regular Meeting" date, but the California State Association of Counties (CSAC) meeting is scheduled for this week in San Francisco, CA.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Board Meeting changes as noted, to convene a meeting on Tuesday, November 26, 2019 and cancel a meeting on Tuesday, December 3, 2019 to accommodate staff and Board members attending the annual CSAC Meeting in San Francisco, CA.
On motion of Supervisor Brown, and by vote of the Board, approved date revision to the Board's Annual Meeting Calendar cancelling the scheduled meeting for December 3, 2019 and scheduling a meeting for November 26, 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of (a) Adopting a Resolution Authorizing the Cancellation of Reserve Designations for Landfill Operations Equipment; and (b) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (c) Authorizing the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Elms Equipment Rental, Inc. in the amount of $547,205
Resolution
approved — Pass
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
The Eastlake Sanitary Landfill in Clearlake operates under a solid waste facilities permit with the State Department of Resources Recycling and Recovery (CalRecycle). One of the permit conditions is the requirement to place a cover over all solid waste at the end of each operating day (daily cover), and furthermore to place twelve inches of compacted earthen material on any solid waste that will be exposed for longer than 180 days (intermediate cover). Historically staff has used geosynthetic tarps for daily cover (soil placed at a depth of six inches is also an approved daily cover), and generated the intermediate cover material by excavating and hauling native soil from an area of the landfill property located immediately southeast of the current fill area that has not yet been used for solid waste disposal purposes. Until recently, excavating in this borrow area using county staff and county equipment was doubly beneficial: 1) the material was free and relatively easy to excavate, and 2) the borrow area is envisioned as the future disposal area that will ultimately need to be excavated to a lower elevation to maximize waste disposal capacity, thereby minimizing construction excavation costs during the future landfill expansion process.
Earlier this year excavations in the borrow area progressed to a point that large rocks, not soil, were the primary material encountered. This made excavation operations with existing County-owned equipment inefficient, if not impossible at times. To that end, in May 2019 your Board approved a rental agreement with Elms Equipment Rental for the use of a track mounted impact crusher. After a few months of using the crusher it became apparent to staff that the long-term use of the crusher would be worthwhile. To make an informed decision regarding the cost effectiveness of contracting the excavation work in comparison to either a long-term equipment rental or an outright purchase, staff evaluated the relative costs:
* Contract: Engineer's estimate to excavate 400,000 cubic yards required for the future landfill expansion: ~$1.66 million
* Rental: Assuming 5 years of excavation operations, 7 months per year, at a cost of $50,000 per month (rental, fuel, and maintenance/repairs): ~$1.75 million
* Purchase: Upon entering into the lease agreement the vendor extended a purchase option to the County to apply 90% of rental payments toward the purchase of the crusher. After the September 2019 monthly lease, the purchase price to the County including taxes and fees would be $547,205. Assuming five years of fuel ($30,000/year) and five years of maintenance/repairs ($60,000/year), the comparative cost of owning and operating the crusher for the expansion area alone: ~$997,000
Financially the purchase saves the County approximately $663,000 for the borrow area alone. Furthermore this evaluation does not include the added value of the use of the excavated crushed rock/soil for daily operations during those five years, nor the future benefit of owning the crusher for subsequent use.
Staff researched various options to address this issue, with consideration being given to sourcing soil from another location or using other material alternatives for cover. However, the benefit of continuing to excavate the borrow area for both current daily and intermediate cover use and future landfilling use far outweighs other alternatives.
Therefore I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique nature of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County, and furthermore that the Board approve the purchase order with Elms Equipment Rental, Inc. for a not-to-exceed amount of $547,205.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Amount Budgeted: $547,205
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 19-20 budget includes sufficient funds for this purchase. I recommend that your board adopt the Resolution to decrease the equipment reserve designation (986) and appropriate to the enterprise fund (985), object code 62.74 to complete this expenditure.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
(a) Adopt a Resolution Authorizing the Cancellation of Reserve Designations for Landfill Operations Equipment; and
(b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and
(c) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Elms Equipment Rental, Inc.in the amount of $547,205.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 24, 2019
SUBJECT: Consideration of (a) Adopting a Resolution Authorizing the Cancellation of Reserve Designations for Landfill Operations Equipment; and (b) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (c) Authorizing the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Elms Equipment Rental, Inc. in the amount of $547,205
EXECUTIVE SUMMARY:
The Eastlake Sanitary Landfill in Clearlake operates under a solid waste facilities permit with the State Department of Resources Recycling and Recovery (CalRecycle). One of the permit conditions is the requirement to place a cover over all solid waste at the end of each operating day (daily cover), and furthermore to place twelve inches of compacted earthen material on any solid waste that will be exposed for longer than 180 days (intermediate cover). Historically staff has used geosynthetic tarps for daily cover (soil placed at a depth of six inches is also an approved daily cover), and generated the intermediate cover material by excavating and hauling native soil from an area of the landfill property located immediately southeast of the current fill area that has not yet been used for solid waste disposal purposes. Until recently, excavating in this borrow area using county staff and county equipment was doubly beneficial: 1) the material was free and relatively easy to excavate, and 2) the borrow area is envisioned as the future disposal area that will ultimately need to be excavated to a lower elevation to maximize waste disposal capacity, thereby minimizing construction excavation costs during the future landfill expansion process.
Earlier this year excavations in the borrow area progressed to a point that large rocks, not soil, were the primary material encountered. This made excavation operations with existing County-owned equipment inefficient, if not impossible at times. To that end, in May 2019 your Board approved a rental agreement with Elms Equipment Rental for the use of a track mounted impact crusher. After a few months of using the crusher it became apparent to staff that the long-term use of the crusher would be worthwhile. To make an informed decision regarding the cost effectiveness of contracting the excavation work in comparison to either a long-term equipment rental or an outright purchase, staff evaluated the relative costs:
* Contract: Engineer's estimate to excavate 400,000 cubic yards required for the future landfill expansion: ~$1.66 million
* Rental: Assuming 5 years of excavation operations, 7 months per year, at a cost of $50,000 per month (rental, fuel, and maintenance/repairs): ~$1.75 million
* Purchase: Upon entering into the lease agreement the vendor extended a purchase option to the County to apply 90% of rental payments toward the purchase of the crusher. After the September 2019 monthly lease, the purchase price to the County including taxes and fees would be $547,205. Assuming five years of fuel ($30,000/year) and five years of maintenance/repairs ($60,000/year), the comparative cost of owning and operating the crusher for the expansion area alone: ~$997,000
Financially the purchase saves the County approximately $663,000 for the borrow area alone. Furthermore this evaluation does not include the added value of the use of the excavated crushed rock/soil for daily operations during those five years, nor the future benefit of owning the crusher for subsequent use.
Staff researched various options to address this issue, with consideration being given to sourcing soil from another location or using other material alternatives for cover. However, the benefit of continuing to excavate the borrow area for both current daily and intermediate cover use and future landfilling use far outweighs other alternatives.
Therefore I am requesting that the Board make a determination that competitive bidding is not in the public's interest because of the unique nature of the equipment, and that competitive bidding is not likely to provide an economic benefit to the County, and furthermore that the Board approve the purchase order with Elms Equipment Rental, Inc. for a not-to-exceed amount of $547,205.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $547,205
Amount Budgeted: $547,205
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 19-20 budget includes sufficient funds for this purchase. I recommend that your board adopt the Resolution to decrease the equipment reserve designation (986) and appropriate to the enterprise fund (985), object code 62.74 to complete this expenditure.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
(a) Adopt a Resolution Authorizing the Cancellation of Reserve Designations for Landfill Operations Equipment; and
(b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and
(c) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Elms Equipment Rental, Inc.in the amount of $547,205.
(a) Supervisor Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(b) On motion of Supervisor Brown, and by vote of the Board, Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(c) On motion of Supervisor Brown, and by vote of the Board, Authorized the Public Services Director/ Assistant Purchasing Agent to issue a purchase order to Elms Equipment Rental, Inc. in the amount of $547,205. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: (a) Public Services Director Lars Ewing presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Public Services Director Lars Ewing presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(c) Public Services Director Lars Ewing presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Public Health Officer
Closed Session Item
8.2Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code section 54956.9(d)(4): One Potential Case
Closed Session Item
8.3Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code section 54956.9(d)(2)(e)(3): California River Watch
Closed Session Item
The Board reconvened into Regular Session at 11:50 a.m. having taken no action.