Board Of Supervisors — Tuesday, September 17, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing Hispanic Heritage Month in Lake County, CA
Proclamation
passed on consent
5.2Approve Minutes of the Board of Supervisors meeting held July 16, 2019 and July 23, 2019.
Minutes
passed on consent
5.3Approve the Amended County Vehicle policy in concept, Directing Human Resources to Meet & Confer with the Appropriate Bargaining Units.
Action Item
pulled on consent
approved as amended — Pass
Carried 4-1 — moved by Sabatier
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Since 2018, your Board and staff has been working on amendment to the County Vehicle Policy. During prior discussions, your Board expressed concurrence with all proposed changes, with the exception of Section 9 - Take Home/Overnight Vehicle Allocation. On July 23, 2019, your Board again considered the proposed amendments and at the close of your discussion, it was decided that an ad hoc committee would meet with the Sheriff and the District Attorney for further discussion of Section 9.
The committee met with both the Sheriff and the District Attorney. The committee supports the Sheriff's recommendation that a take-home vehicle be provided to the Emergency Services Manager given the role of the position and the specialized equipment installed in the Manager's vehicle.
The committee supports the District Attorney's request that the reference to "call outs", in Section 9A1b be changed to "after hours responses" since DA Investigators respond to support other emergent law enforcement calls. The committee recommends language be added for annual reporting on the number of afterhours responses made by DA Investigators who are assigned take home vehicles.
The draft has been amended to reflect the above changes.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the amended County Vehicle policy in concept, directing Human Resources to meet & confer with the appropriate bargaining units.
Attachments
1. 09/17/19 Draft - Section 9. Take Home / Overnight Vehicle Allocation
2. Vehicle Use Policy - complete draft
3. Vehicle Use Policy - existing
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Rob Brown, District 4 Supervisor
Moke Simon, District 1 Supervisor
Carol J. Huchingson, County Administrative Officer
DATE: September 17, 2019
SUBJECT: Approve the Amended County Vehicle policy in concept, Directing Human Resources to Meet & Confer with the Appropriate Bargaining Units.
EXECUTIVE SUMMARY:
Since 2018, your Board and staff has been working on amendment to the County Vehicle Policy. During prior discussions, your Board expressed concurrence with all proposed changes, with the exception of Section 9 - Take Home/Overnight Vehicle Allocation. On July 23, 2019, your Board again considered the proposed amendments and at the close of your discussion, it was decided that an ad hoc committee would meet with the Sheriff and the District Attorney for further discussion of Section 9.
The committee met with both the Sheriff and the District Attorney. The committee supports the Sheriff's recommendation that a take-home vehicle be provided to the Emergency Services Manager given the role of the position and the specialized equipment installed in the Manager's vehicle.
The committee supports the District Attorney's request that the reference to "call outs", in Section 9A1b be changed to "after hours responses" since DA Investigators respond to support other emergent law enforcement calls. The committee recommends language be added for annual reporting on the number of afterhours responses made by DA Investigators who are assigned take home vehicles.
The draft has been amended to reflect the above changes.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the amended County Vehicle policy in concept, directing Human Resources to meet & confer with the appropriate bargaining units.
Attachments:
1. 09/17/19 Draft - Section 9. Take Home / Overnight Vehicle Allocation
2. Vehicle Use Policy - complete draft
3. Vehicle Use Policy - existing
On motion of Supervisor Sabatier, and by vote of the Board, approved the Amended County Vehicle policy in concept, revising Article 16.9.A.1.c to read "Vehicles may be permanently assigned by the Sheriff to his/her deputies, and management staff when s/he determines there is a sufficient number of vehicles for this purpose and it is in the best interest of the Department to make such assignments. The Sheriff may make permanent assignments of some vehicles and use additional t vehicles as "pool" vehicles to be shared by two or more members." Directing Human Resources to Meet & Confer with the Appropriate Bargaining Units. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Scott
Nays- Supervisor: 1 - Brown
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. Supervisor Simon introduced the item to the Board. District Attorney Susan Krones, Sheriff Brian Martin, Under Sheriff Chris Macedo were present and spoke. County Administrative Officer Carol Huchingson and County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.4Approve Amendment No. 2 to the Contract between County of Lake and Granicus, Inc. for Agenda Management and Government Transparency Services in the amount of $20,441.27, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
On December 19, 2018, Contract Amendment No. 1 was approved to include the purchase of encoding hardware and performance accelerator hardware/software.
Amendment No. 2 is needed to adjust the annual compensation amount to Granicus, which now includes the Granicus Encoding Appliance Software, to make a total of $20,441.27 per year. This software is used to pass commands and data from LiveManager that include start/stop of webcast, indexing, and document display.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This Amendment will increase the annual compensation by $3,641.27.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment No. 2 to the Contract between County of Lake and Granicus, Inc. for Agenda Management and Government Transparency Services in the amount of $20,441.27, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 17, 2019
SUBJECT: Approve Amendment No. 2 to the Contract between County of Lake and Granicus, Inc. for Agenda Management and Government Transparency Services in the amount of $20,441.27, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
On October 8, 2013, your Board approved a contract with Granicus, Inc. for agenda management and government transparency services.
On December 19, 2018, Contract Amendment No. 1 was approved to include the purchase of encoding hardware and performance accelerator hardware/software.
Amendment No. 2 is needed to adjust the annual compensation amount to Granicus, which now includes the Granicus Encoding Appliance Software, to make a total of $20,441.27 per year. This software is used to pass commands and data from LiveManager that include start/stop of webcast, indexing, and document display.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This Amendment will increase the annual compensation by $3,641.27.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment No. 2 to the Contract between County of Lake and Granicus, Inc. for Agenda Management and Government Transparency Services in the amount of $20,441.27, and authorize the Chair to sign.
5.5(a) Adopt Resolution Amending Resolution No. 2019-80 Establishing Temporary Position Allocations for the Fiscal Year 2019-2020, Budget Unit No. 1123, Assessor; (b) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (c) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
Resolution
pulled on consent
Adopted, as amended — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Key Management Employee on leave:
The current Assistant-Recorder is out on leave and another part-time high experienced employee reduced hours worked. Our hope is these employees will return to work but in the interim we need to prepare for every possibility. This request is a portion of the possibility.
Level of experience and expertise:
David Schwenger has been serving as our Chief Deputy Assessor-Recorder - Valuations since July of 2018 and brings over even years of experience in various appraisal areas within the Assessor's Office in the County of Yolo. David currently has his Advanced Appraiser License.
Lan Dai Janakes has been working for the office over four years and has been an Appraiser Aide, Appraiser I, and just recently passed the state exam for her Auditor-Appraiser license. She also has her Real Property Appraisal License.
High level knowledge and skill needed to train staff:
The office in the recent past has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
Please consider my request.
FISCAL IMPACT: _x_ None _Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Amending Resolution No. 2019-80 Establishing Temporary Position Allocations for the Fiscal Year 2019-2020, Budget Unit No. 1123, Assessor; (b) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (c) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard A. Ford, Assessor-Recorder
DATE: September 17, 2019
SUBJECT: (a) Adopt Resolution Amending Resolution No. 2019-80 Establishing Temporary Position Allocations for the Fiscal Year 2019-2020, Budget Unit No. 1123, Assessor; (b) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (c) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
EXECUTIVE SUMMARY:
I would like to request to have David Schwenger and Lan Dai Janakes be appointed as Interim Assistant Assessor-Recorder and Chief Deputy Assessor-Recorder - Valuations respectively. The justification for this request is based on a number of factors listed below:
Key Management Employee on leave:
The current Assistant-Recorder is out on leave and another part-time high experienced employee reduced hours worked. Our hope is these employees will return to work but in the interim we need to prepare for every possibility. This request is a portion of the possibility.
Level of experience and expertise:
David Schwenger has been serving as our Chief Deputy Assessor-Recorder - Valuations since July of 2018 and brings over even years of experience in various appraisal areas within the Assessor's Office in the County of Yolo. David currently has his Advanced Appraiser License.
Lan Dai Janakes has been working for the office over four years and has been an Appraiser Aide, Appraiser I, and just recently passed the state exam for her Auditor-Appraiser license. She also has her Real Property Appraisal License.
High level knowledge and skill needed to train staff:
The office in the recent past has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
Please consider my request.
FISCAL IMPACT: _x_ None _Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Amending Resolution No. 2019-80 Establishing Temporary Position Allocations for the Fiscal Year 2019-2020, Budget Unit No. 1123, Assessor; (b) Authorize to Appoint David Schwenger as Interim Assistant Assessor-Recorder; and (c) Authorize to Appoint Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations
(a) Supervisor Sabatier offered the Resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(b) On motion of Supervisor Sabatier, and by vote of the Board, appointed David Schwenger as Interim Assistant Assessor-Recorder. The motion was carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(c) On motion of Supervisor Sabatier, and by vote of the Board, appointed Lan Dia Janakes as Interim Chief Deputy Assessor-Recorder - Valuations. The motion was carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: (a) This item was pulled from the consent agenda for discussion and taken up later in the day. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(c) County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.6Adopt Resolution Fixing Tax Rates for Fiscal Year 2019/20
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Per Government Code �29100 the board shall adopt by resolution the rates of taxes on the secured roll. These rates shall not exceed the 1-percent limited specified in Article XIII A of the Constitution and Sections 93 and 100 of the Revenue and Taxation Code.
For all voter-approved indebtedness, the board shall adopt a rate sufficient to satisfy debt service requirements, including any necessary reserves. Voter-approved indebtedness rates are calculated annually by the Auditor-Controller and are available for review upon request. Those local jurisdictions surrounding Lake County with overlapping areas, such as community colleges, provide rates to the Auditor-Controller for submittal to your Board. Submitted for your review and approval are the tax rates for the 2019/20 property tax year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2019/20.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: September 17, 2019
SUBJECT: Adopt Resolution Fixing Tax Rates for Fiscal Year 2019/20
EXECUTIVE SUMMARY:
Per Government Code �29100 the board shall adopt by resolution the rates of taxes on the secured roll. These rates shall not exceed the 1-percent limited specified in Article XIII A of the Constitution and Sections 93 and 100 of the Revenue and Taxation Code.
For all voter-approved indebtedness, the board shall adopt a rate sufficient to satisfy debt service requirements, including any necessary reserves. Voter-approved indebtedness rates are calculated annually by the Auditor-Controller and are available for review upon request. Those local jurisdictions surrounding Lake County with overlapping areas, such as community colleges, provide rates to the Auditor-Controller for submittal to your Board. Submitted for your review and approval are the tax rates for the 2019/20 property tax year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2019/20.
5.7Approve Reissuance of Tax Refund Checks in the amounts of $19.92 and $42.82, issued to Stephen Phipps on 5/14/12
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Auditor-Controller's office has received a request from Stephen Phipps to reissue two checks, which were not cashed within six months of the issuance date and are void.
Check number 647278 was a supplemental refund for a reduction in value in the amount of $19.92, issued to Stephen Phipps on 4/18/12. Check number 648863 was a supplemental refund for a reduction in value in the amount of $42.82, issued to Stephen Phipps on 5/14/12. Mr. Phipps states the checks were misplaced, has returned the uncashed checks, and has requested that we reissue the checks. Attached is the supporting documentation for this request.
Government Code 29802 sets guidelines by which the Auditor-Controller or your board may authorize replacement for void checks. The date of the check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the checks for Mr. Phipps.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Reissuance of Tax Refund Checks in the amounts of $19.92 and $42.82, issued to Stephen Phipps on 5/14/12.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: September 17, 2019
SUBJECT: Approve Reissuance of Tax Refund Checks in the amounts of $19.92 and $42.82, issued to Stephen Phipps on 5/14/12.
EXECUTIVE SUMMARY:
The Auditor-Controller's office has received a request from Stephen Phipps to reissue two checks, which were not cashed within six months of the issuance date and are void.
Check number 647278 was a supplemental refund for a reduction in value in the amount of $19.92, issued to Stephen Phipps on 4/18/12. Check number 648863 was a supplemental refund for a reduction in value in the amount of $42.82, issued to Stephen Phipps on 5/14/12. Mr. Phipps states the checks were misplaced, has returned the uncashed checks, and has requested that we reissue the checks. Attached is the supporting documentation for this request.
Government Code 29802 sets guidelines by which the Auditor-Controller or your board may authorize replacement for void checks. The date of the check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the checks for Mr. Phipps.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Reissuance of Tax Refund Checks in the amounts of $19.92 and $42.82, issued to Stephen Phipps on 5/14/12.
5.8Adopt Proclamation Designating the Month of September 2019 as National Alcohol and Drug Addiction Recovery Month
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: Designating the Month of September 2019 as NATIONAL ALCOHOL AND DRUG RECOVERY MONTH
WHEREAS, behavioral health is an essential part of health and one's overall wellness; and substance use disorders (SUD) represent clinically significant impairment caused by the recurrent use of alcohol and drugs including health problems, disability, and failure to meet major responsibilities at work, school, home and community. Substance use disorders has become a major public health concern that has negatively affected millions of Americans of all ages, races, and ethnic backgrounds which has great impact on the medical health field, societal and economic cost; and
Whereas, substance use disorders are a treatable illness, and people in recovery strive to achieve healthy lifestyles physically, mentally, emotionally and spiritually, and contribute in positive ways that are significant and valuable to individuals, families, and the community at large; and
Whereas in 2018 an estimated 450 persons age 12 and over sought treatment services at Lake County Behavioral Health Services for substance use disorders with over 550 persons having been assessed for a substance abuse problem; and
Whereas, we must encourage relatives and friends of people with substance use disorders to implement preventive measures, recognize the signs of a substance abuse problem, and guide those in need to appropriate treatment and recovery support services; and
NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake does hereby designate the month of September 2019 as National Alcohol & Drug Recovery Month in Lake County.
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Designating the Month of September 2019 as National Alcohol and Drug Addiction Recovery Month.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: September 17th, 2019
SUBJECT: Adopt Proclamation Designating the Month of September 2019 as National Alcohol and Drug Addiction Recovery Month
EXECUTIVE SUMMARY: Designating the Month of September 2019 as NATIONAL ALCOHOL AND DRUG RECOVERY MONTH
WHEREAS, behavioral health is an essential part of health and one's overall wellness; and substance use disorders (SUD) represent clinically significant impairment caused by the recurrent use of alcohol and drugs including health problems, disability, and failure to meet major responsibilities at work, school, home and community. Substance use disorders has become a major public health concern that has negatively affected millions of Americans of all ages, races, and ethnic backgrounds which has great impact on the medical health field, societal and economic cost; and
Whereas, substance use disorders are a treatable illness, and people in recovery strive to achieve healthy lifestyles physically, mentally, emotionally and spiritually, and contribute in positive ways that are significant and valuable to individuals, families, and the community at large; and
Whereas in 2018 an estimated 450 persons age 12 and over sought treatment services at Lake County Behavioral Health Services for substance use disorders with over 550 persons having been assessed for a substance abuse problem; and
Whereas, we must encourage relatives and friends of people with substance use disorders to implement preventive measures, recognize the signs of a substance abuse problem, and guide those in need to appropriate treatment and recovery support services; and
NOW, THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake does hereby designate the month of September 2019 as National Alcohol & Drug Recovery Month in Lake County.
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Designating the Month of September 2019 as National Alcohol and Drug Addiction Recovery Month.
5.9Approve Advance Step 5 increase of Mr. Paul Donovan in the position of Mental Health Specialist II.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: As this candidate possesses a Master's degree in Social Work, and was a licensed clinical social worker in the state of Florida in addition to having more than five years' worth of clinical experience providing mental health services to both adults and children, I am requesting approval to bring Mr. Paul Donovan in at salary step level five at $27.89 per hour. The Human Resources Director is in agreement with my recommendation.
In order for us to be competitive with other agencies and maintain long-term employment, we feel it is necessary to negotiate a reasonable starting salary for this candidate. Individuals having knowledge and expertise in this field are extremely valuable to us. Therefore, Behavioral Health Services respectfully requests Board approval to offer Mr. Donovan the starting pay at step five at $27.89 per hour.
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT: None
RECOMMENDED ACTION: Approve advance step 5 increase of Mr. Paul Donovan in the position of Mental Health Specialist II.
Original memo text
TO: Board of Supervisors
FROM: Todd Metcalf, B.S.
DATE: September 17, 2019
SUBJECT: Approve advance step 5 increase of Mr. Paul Donovan in the position of Mental Health Specialist II.
EXECUTIVE SUMMARY: As this candidate possesses a Master's degree in Social Work, and was a licensed clinical social worker in the state of Florida in addition to having more than five years' worth of clinical experience providing mental health services to both adults and children, I am requesting approval to bring Mr. Paul Donovan in at salary step level five at $27.89 per hour. The Human Resources Director is in agreement with my recommendation.
In order for us to be competitive with other agencies and maintain long-term employment, we feel it is necessary to negotiate a reasonable starting salary for this candidate. Individuals having knowledge and expertise in this field are extremely valuable to us. Therefore, Behavioral Health Services respectfully requests Board approval to offer Mr. Donovan the starting pay at step five at $27.89 per hour.
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT: None
RECOMMENDED ACTION: Approve advance step 5 increase of Mr. Paul Donovan in the position of Mental Health Specialist II.
5.10Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 in the amount of $55,430 and authorize the Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Agreement between the County and RCS Tule House for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 for the amount of $55,430.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 in the amount of $55,430 and authorize the Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: September 17th, 2019
SUBJECT: Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 in the amount of $55,430 and authorize the Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for SUD Perinatal Residential Services for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): LCBHS is requesting approval of Agreement between the County and RCS Tule House for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 for the amount of $55,430.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2019-20 for services rendered in Fiscal Year 2018-19 in the amount of $55,430 and authorize the Chair to sign the Agreement.
5.11(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2019-20 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 127,262
Amount Budgeted (FVP/PEI): $ 344,851
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $127,262; the total amount budgeted for Prevention and Early Intervention (PEI) is $344,851; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $14,000 of which LCBHS is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2019-20 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2019-20 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: September 17th, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2019-20 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2019-20.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 127,262
Amount Budgeted (FVP/PEI): $ 344,851
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $127,262; the total amount budgeted for Prevention and Early Intervention (PEI) is $344,851; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $14,000 of which LCBHS is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2019-20 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2019-20 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
5.12(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2019-20 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Agreement with Hardeep Singh, MD in the amount of $90,000 to fulfill the responsibilities of the SUD medical director for Fiscal Year 2019-20 for a contract maximum of $90,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2019-20 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: September 17th, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2019-20 for a contract maximum of $90,000 and authorize the Board Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approved is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the SUD medical director for Fiscal Year 2019-20 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health Services (LCBHS) is mandated by its Drug Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed professional fulfill all the SUD medical director responsibilities.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $90,000
FISCAL IMPACT (Narrative): LCBHS is requesting approval of the Agreement with Hardeep Singh, MD in the amount of $90,000 to fulfill the responsibilities of the SUD medical director for Fiscal Year 2019-20 for a contract maximum of $90,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2019-20 for a contract maximum of $90,000 and authorize the Board Chair to sign.
5.13(Sitting as Lake County Sanitation District, Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $127,726.00 to R.F. MacDonald for a New 4 Stage Assembly
Action Item
passed on consent
Staff memo
The impellers and wear rings could be replaced for $116,235.76 and an entire new bowl assembly which includes the new impellers is quoted at $127,726.
Due to the size of the pump and the critical need for it to be operational for long term, heavy use, staff recommends the entire new bowl assembly.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $128,000
Amount Budgeted:$150,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is provided for in the current budget as a Geysers Major Repair.
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
Staff recommends that (a) your Board find that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $128,000.00 to R.F. MacDonald for a New Bowl Assembly for Goulds Pump Repair.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Special Districts Administrator
DATE: September 17, 2019
SUBJECT: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $128,000.00 to R.F. MacDonald for a New Bowl Assembly for Goulds Pump.
EXECUTIVE SUMMARY:
The 600 hp booster pump for the B Street pump station, which pumps treated waste to the geysers, is in need of major repair. R.F. MacDonald Company specializes in these very large pumps. They dismantled and assessed the damage. Trying to obtain three quotes for the pump which weighs over 1 ton and is now dismantled would be very expensive and would not produce an economic benefit to the County.
The impellers and wear rings could be replaced for $116,235.76 and an entire new bowl assembly which includes the new impellers is quoted at $127,726.
Due to the size of the pump and the critical need for it to be operational for long term, heavy use, staff recommends the entire new bowl assembly.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $128,000
Amount Budgeted:$150,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is provided for in the current budget as a Geysers Major Repair.
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
Staff recommends that (a) your Board find that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $128,000.00 to R.F. MacDonald for a New Bowl Assembly for Goulds Pump Repair.
5.14Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 17, 2019
SUBJECT: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chair to sign.
EXECUTIVE SUMMARY: The Lake County Sheriff's Office participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures is required to be submitted at the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2019.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chair to sign.
5.15(Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt a Resolution to Accept Grant Funds from UC Davis California for Laboratory Analysis for Sediment Nutrient Samples
Resolution
pulled on consent
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Staff is requesting the County of Lake Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to execute and sign a funding agreement with the John Muir Environmental Institute, the administrative granting arm of UC Davis.
The District has been offered funding in the amount of $25,000.00 to assist in the laboratory analysis of Clear Lake sediment samples. The purpose of this project is to help determine the contribution of Clear Lake sediments to the internal nutrient processes driving green algae and cyanobacteria blooms in the Clear Lake.
While there is no match required for this grant, and additional funds might get approved for future years, the District has a pre-existing contract with the laboratory conducting the analysis, to expire in October 2020, and has already budgeted the full analysis funds. The John Muir Institute grant is to financially assist in the continued analysis of these samples, with the Water Resources staff providing the labor to collect and ship the samples on a monthly basis.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $25,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Total project cost will not exceed $53,300 annually, with $25,000 grant funding bringing the project cost for 2019 to $28,300, which is already budgeted for YR 19-20.
STAFFING IMPACT (if applicable):
Minimal as staff is already collecting these samples during monthly sampling events alongside the California Department of water Resources.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution to Accept Grant Funds from UC Davis California for Laboratory Analysis for Sediment Nutrient Samples.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: September 17, 2019
SUBJECT: Adopt a Resolution to Accept Grant Funds from UC Davis California for Laboratory Analysis for Sediment Nutrient Samples
EXECUTIVE SUMMARY:
Staff is requesting the County of Lake Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to execute and sign a funding agreement with the John Muir Environmental Institute, the administrative granting arm of UC Davis.
The District has been offered funding in the amount of $25,000.00 to assist in the laboratory analysis of Clear Lake sediment samples. The purpose of this project is to help determine the contribution of Clear Lake sediments to the internal nutrient processes driving green algae and cyanobacteria blooms in the Clear Lake.
While there is no match required for this grant, and additional funds might get approved for future years, the District has a pre-existing contract with the laboratory conducting the analysis, to expire in October 2020, and has already budgeted the full analysis funds. The John Muir Institute grant is to financially assist in the continued analysis of these samples, with the Water Resources staff providing the labor to collect and ship the samples on a monthly basis.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $25,000.00
Amount Budgeted: $25,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Total project cost will not exceed $53,300 annually, with $25,000 grant funding bringing the project cost for 2019 to $28,300, which is already budgeted for YR 19-20.
STAFFING IMPACT (if applicable):
Minimal as staff is already collecting these samples during monthly sampling events alongside the California Department of water Resources.
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution to Accept Grant Funds from UC Davis California for Laboratory Analysis for Sediment Nutrient Samples.
Director Sabatier offered the Resolution as amended and it was passed by roll call vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. Water Resources Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
5.16(Sitting as the Lake County Watershed Protection District Board of Directors) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services and; (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd.in the Amount of $103,400 for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Watershed Protection District (District) recently entered into a funding agreement with the State of California for fifteen (15) million dollars to be used for property acquisition as part of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). These funds will be used to purchase property from willing sellers that will be affected by the Project. For the few remaining residential properties, which are a top priority with this round of funding, relocation assistance will be provided as part of these purchases. The District has already spent nearly $10.2 million dollars on property acquisition using the services of Paragon Partners, Ltd. and staff proposes that they be retained to complete the additional purchases.
Paragon Partners, Ltd. (Paragon) was originally hired in October, 2012 following the County's Consultant Selection Process wherein three consultants submitted proposals. Paragon was selected as the most qualified firm. Five (5) Amendments to their original contract were made between 2012 and 2016, with Amendments 1, 3, and 5 adding additional scope and funding to their contract. The other Amendments were for time extensions. Paragon's past record of performance on this project has been exemplary, as evidenced by the multiple amendments to increase the scope of services.
The State has given us a deadline of 2.5 years to expend these funds, which is an extremely short time frame, so time is of the essence to get the consultant started on the appraisal and purchasing process. Staff recommends that your Board find that due to the unique nature of the services and Paragon's thorough understanding of the processes required to complete the purchases, and that completing the Consultant Selection Process again will only delay the project and therefore is not in the public interest, that you waive the formal bidding process and approve the Agreement with Paragon Partners, Ltd. in an amount not to exceed $103,400.00.
Recommendation
The Board of Directors for the Lake County Watershed Protection District (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd. for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services and; (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd. In the amount of $103,400.00, for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: September 17, 2019
SUBJECT: (Sitting as the Lake County Watershed Protection District Board of Directors) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services and; (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd. In the amount of $103,400.00, for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
EXECUTIVE SUMMARY:
The Lake County Watershed Protection District (District) recently entered into a funding agreement with the State of California for fifteen (15) million dollars to be used for property acquisition as part of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). These funds will be used to purchase property from willing sellers that will be affected by the Project. For the few remaining residential properties, which are a top priority with this round of funding, relocation assistance will be provided as part of these purchases. The District has already spent nearly $10.2 million dollars on property acquisition using the services of Paragon Partners, Ltd. and staff proposes that they be retained to complete the additional purchases.
Paragon Partners, Ltd. (Paragon) was originally hired in October, 2012 following the County's Consultant Selection Process wherein three consultants submitted proposals. Paragon was selected as the most qualified firm. Five (5) Amendments to their original contract were made between 2012 and 2016, with Amendments 1, 3, and 5 adding additional scope and funding to their contract. The other Amendments were for time extensions. Paragon's past record of performance on this project has been exemplary, as evidenced by the multiple amendments to increase the scope of services.
The State has given us a deadline of 2.5 years to expend these funds, which is an extremely short time frame, so time is of the essence to get the consultant started on the appraisal and purchasing process. Staff recommends that your Board find that due to the unique nature of the services and Paragon's thorough understanding of the processes required to complete the purchases, and that completing the Consultant Selection Process again will only delay the project and therefore is not in the public interest, that you waive the formal bidding process and approve the Agreement with Paragon Partners, Ltd. in an amount not to exceed $103,400.00.
Recommendation
The Board of Directors for the Lake County Watershed Protection District (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd. for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $103,400.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services and; (b) Approve the Agreement between the County of Lake and Paragon Partners, Ltd. In the amount of $103,400.00, for Property Acquisition Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
5.17Approve Leave of Absence request for Substance Abuse Counselor III, Leroy Fields, from September 16, 2019 through November 21, 2019, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Leroy Fields, Substance Abuse Counselor III, has requested a leave of absence that extends beyond Family Medical Leave, Department Leave, and County Administrative Officer approved leave. At this time, the Behavioral Health Department is requesting the Board of Supervisors approve additional leave from September 16, 2019 to November 21, 2019. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence request for Substance Abuse Counselor III, Leroy Fields, from September 16, 2019 through November 21, 2019, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 17, 2019
SUBJECT: Approve Leave of Absence request for Substance Abuse Counselor III, Leroy Fields, from September 16, 2019 through November 21, 2019, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Leroy Fields, Substance Abuse Counselor III, has requested a leave of absence that extends beyond Family Medical Leave, Department Leave, and County Administrative Officer approved leave. At this time, the Behavioral Health Department is requesting the Board of Supervisors approve additional leave from September 16, 2019 to November 21, 2019. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence request for Substance Abuse Counselor III, Leroy Fields, from September 16, 2019 through November 21, 2019, and authorize the Chair to sign.
5.18Adopt Resolution Amending Resolution No. 2019-80 Establishing Position Allocations for Fiscal Year 2019-2020, Budget Unit 8695, Special Districts Administration
Resolution
pulled on consent
Adopted, as amended
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Supervisor Sabatier offered the Resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
On motion of Supervisor Crandell, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.18 with the exception of Items 5.3, 5.5, 5.15, and 5.18, which were pulled for discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: This item was pulled from the agenda for discussion and taken up later in the day. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:05 A.M. - Public Input
Motion carried · 2 motions
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Clerk’s notes: Public member Adrian Sinnett spoke.
6.29:10 A.M. - (a) Presentation of Proclamation Designating the Month of September 2019 as National Alcohol and Drug Recovery Month in Lake County, CA; and (b) Presentation of Proclamation Recognizing Hispanic Heritage Month in Lake County, CA
Proclamation
Ceremonial item only.
Clerk’s notes: (a) Chair Scott read the proclamation into the record and presented it to Behavioral Health Services Substance Abuse Program Manager April Michelle Giambra, Hilltop Recovery Executive Director Lori Carter-Runyon, Substance Abuse Counselor Bonnie O'Donnell, Treatment Coordinator Richard Diwald and Substance Abuse Program Coordinator Denise Newman
(b) Supervisor Sabatier read the proclamation into the record and presented it to Angela Guillermo of Latinos United of Lake County. Angela Guillermo and Ana Santana spoke.
6.39:15 A.M. - (Sitting as the Lake County Watershed Protection District, Board of Directors) (a) Consideration of Resolution approving an Agreement between the County of Lake, Lake County Watershed Protection District, City of Clearlake and City of Lakeport for the Implementation and Maintenance of the Lake County Clean Water Program; (b) Designating a member of the County of Lake Board of Supervisors to act as the County’s authorized representative to the Clean Water Program Management Council, and authorize an additional member of the Board of Supervisors to serve as an alternate; and (c) Approval for the Director of Water Resources to be the designated representative, and appoint an alternate, for the District.
Resolution
approved
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
In October 2003, the District, County of Lake, City of Clearlake and the City of Lakeport submitted a joint storm water management plan to the state. The plan ensured compliance with state requirements for storm water discharges under our municipal separate storm water sewer systems (MS4) general permit. On July 7, 2004 the state authorized co-permittees to discharge under a general Permit, provided that municipalities implement and monitor the storm water management plan and are in full compliance with the requirements and prohibitions of the General Permit.
The Clean Water Program remained active for about 10 years ensuring program compliance within city and county jurisdictional boundaries. Activity declined around 2013. Minimal MS4 activity took place between 2013 and 2018 and as a result the state has threatened enforcement for non-compliance with the general permit. During the same period, state requirements continued to become more stringent and are now linked to the state-regulated Total Maximum Daily Loads program.
In 2018 the Water Resources Department initiated meetings with co-permittees in an effort to ensure future compliance and to discuss reinstituting the Clean Water Program. We decided that it would be in the best interest of Clear Lake, each co-permittee, and citizens of Lake County to reinitiate the Clean Water Program. One of the first orders of business is to establish a new agreement that is relevant with the current general permit. The original Clean Water Program agreement expired in 2009.
The new agreement has been reviewed by all co-permittees and has been approved by the City Councils of both Lakeport and Clearlake.
Today we ask you to approve the attached agreement providing for the implementation and maintenance of the Lake County Clean Water Program Management Council as one of the co-permittees with the cities of Lakeport and Clearlake. We also ask that you designate a member and alternate member of the County of Lake Board of Supervisors to act as the County's representative on said Management Council. Please note that the "Lake County Stormwater Program Advisory Council" whose purpose can be fulfilled by participation in the Lake County Clean Water Program, lists supervisors E.J. Crandell as the lead member, with Bruno Sabatier as alternate (formerly Jim Steele / Jeff Smith). Lastly we request that you approve the Lake County Water Resources Director to be the designated Watershed Protection District Clean Water Program Management Council Representative and appoint an alternate representative.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution approving an Agreement between the County of Lake, Lake County Watershed Protection District, City of Clearlake and City of Lakeport for the Implementation and Maintenance of the Lake County Clean Water Program.
(b) Designate a member of the County of Lake Board of Supervisors to act as the County's authorized representative to the Clean Water Program Management Council, and authorize an additional member of the Board of Supervisors to serve as an alternate.
(c) Approve the Director of Water Resources to be the designated representative, and appoint an alternate, for the District.
SD: Attachment
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: September 17, 2019
SUBJECT: (Sitting as the Lake County Watershed Protection District Board of Directors) Consideration of (a) Resolution approving an Agreement between the County of Lake, Lake County Watershed Protection District, City of Clearlake and City of Lakeport for the Implementation and Maintenance of the Lake County Clean Water Program; (b) Designating a member of the County of Lake Board of Supervisors to act as the County's authorized representative to the Clean Water Program Management Council, and authorize an additional member of the Board of Supervisors to serve as an alternate; and (c) Approval for the Director of Water Resources to be the designated representative, and appoint an alternate, for the District.
EXECUTIVE SUMMARY:
This item for the County of Lake Board of Supervisors and Board of Directors Lake County Watershed Protection District to approve the Clean Water Program Agreement with the co-permittees of the City of Lakeport and City of Clearlake. Approval of this agreement is necessary in order to comply with the State Water Resources Control Board National Pollutant Discharge Elimination System (NPDES Phase II) General Permit.
Please find attached the current agreement between Lake County Watershed Protection District, County of Lake, and the cities of Lakeport and Clearlake. This agreement has been updated to reflect current storm water general permit requirements from the last prior agreement executed in 2004.
In October 2003, the District, County of Lake, City of Clearlake and the City of Lakeport submitted a joint storm water management plan to the state. The plan ensured compliance with state requirements for storm water discharges under our municipal separate storm water sewer systems (MS4) general permit. On July 7, 2004 the state authorized co-permittees to discharge under a general Permit, provided that municipalities implement and monitor the storm water management plan and are in full compliance with the requirements and prohibitions of the General Permit.
The Clean Water Program remained active for about 10 years ensuring program compliance within city and county jurisdictional boundaries. Activity declined around 2013. Minimal MS4 activity took place between 2013 and 2018 and as a result the state has threatened enforcement for non-compliance with the general permit. During the same period, state requirements continued to become more stringent and are now linked to the state-regulated Total Maximum Daily Loads program.
In 2018 the Water Resources Department initiated meetings with co-permittees in an effort to ensure future compliance and to discuss reinstituting the Clean Water Program. We decided that it would be in the best interest of Clear Lake, each co-permittee, and citizens of Lake County to reinitiate the Clean Water Program. One of the first orders of business is to establish a new agreement that is relevant with the current general permit. The original Clean Water Program agreement expired in 2009.
The new agreement has been reviewed by all co-permittees and has been approved by the City Councils of both Lakeport and Clearlake.
Today we ask you to approve the attached agreement providing for the implementation and maintenance of the Lake County Clean Water Program Management Council as one of the co-permittees with the cities of Lakeport and Clearlake. We also ask that you designate a member and alternate member of the County of Lake Board of Supervisors to act as the County's representative on said Management Council. Please note that the "Lake County Stormwater Program Advisory Council" whose purpose can be fulfilled by participation in the Lake County Clean Water Program, lists supervisors E.J. Crandell as the lead member, with Bruno Sabatier as alternate (formerly Jim Steele / Jeff Smith). Lastly we request that you approve the Lake County Water Resources Director to be the designated Watershed Protection District Clean Water Program Management Council Representative and appoint an alternate representative.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution approving an Agreement between the County of Lake, Lake County Watershed Protection District, City of Clearlake and City of Lakeport for the Implementation and Maintenance of the Lake County Clean Water Program.
(b) Designate a member of the County of Lake Board of Supervisors to act as the County's authorized representative to the Clean Water Program Management Council, and authorize an additional member of the Board of Supervisors to serve as an alternate.
(c) Approve the Director of Water Resources to be the designated representative, and appoint an alternate, for the District.
SD: Attachment
(a) Director Crandell offered the Resolution, and it was passed by roll call vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(b) By Board Consensus Supervisor Crandell was appointed as the Board Representative to the Clean Water Program Management Council and Supervisor Sabatier was appointed as the alternate to the Clean Water Program Management Council.
(c) On motion of Director Crandell, and by vote of the vote of the Board, approved the Director of Water Resources to be the designated representative, and appoint an alternate, for the District. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: (a) Water Resources Director Scott DeLeon presented the item to the Board. Invasive Species Program Coordinator Angela DePalma-Dow was also present.
Chair Scott asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Water Resources Director Scott DeLeon presented the item to the Board. Invasive Species Program Coordinator Angela DePalma-Dow was also present.
Chair Scott asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
(c) Water Resources Director Scott DeLeon presented the item to the Board. Invasive Species Program Coordinator Angela DePalma-Dow was also present.
Chair Scott asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - Discussion and Possible Direction to Staff concerning Retail Uses, Formula and or Box Store Zoning
Action Item
Staff memo
The Lake County Zoning Ordinance allows the following retail uses:
� Retail sales of groceries is a permitted use in the CH - Commercial Highway zone only subject to Development or Design review if in a building less than 3,000 square feet of gross floor area per use or 6,000 square of total gross floor area.
� Retail sales of food and other items is a permitted use in the C1- Local Commercial zone only subject to Development or Design review if in a building less than 2,000 square feet of gross floor area per use or 4,000 square of total gross floor area.
� Retail sales of food and other items is a permitted use in the C2- Community Commercial zone only subject to Development or Design review if in a building less than 5,000 square feet of gross floor area per use or 10,000 square of total gross floor area.
The Zoning Ordinance does not limit the size of retail stores; however, depending upon the size of a store a Minor or Major Use Permit may be required. Furthermore, formula or franchise stores are not referenced in the Zoning Ordinance.
The Lake County General Plan identifies a Formula Retail Business as any type of sales activity or sales establishment that is operated directly by, under contract with, or other arrangements with, a manufacturer, distributor, or retailer of merchandise offered for sale therein, and required to adopt or maintain a standardized ("formula") array of services and/or merchandise , trademark, logo, service mark, symbol, layout, d�cor, architecture, uniforms, signage, exterior design or similar standardized features in which there are already ten (10) or more such retail establishments regardless of location or ownership.
General Plan Policy LU-4.6 Big Box Development states that: The County shall enact changes to the zoning ordinance to limit the size of formula retail businesses to no more than 40,000 square feet to be consistent with the character of the area. Exceptions may be considered through the Planned Development Commercial process. Staff does not generally receive applications for developments 40,000 square feet or larger. The Zoning Ordinance has not yet been modified to enact this limit.
Staff researched several of the County Area Plans and has determined that as specified below, Area Plans are recommendations. As the Middletown Area Plan states: The Lake County General Plan provides long-term guidance with regard to the values, goals, and future development of the entire county. Lake County's diverse communities create unique Planning Areas, each with their own distinct character. The General Plan distinguishes eight planning regions within the county. The Area Plan for each region addresses specific issues within that Planning Area that are distinct from other regions, since community concerns, issues and development objectives vary between regions. Area Plans serve to enhance the County General Plan by identifying objectives and policies specific to each region, and they are developed with considerable community participation to reflect the goals of each community... The recommendations of this plan are designed to define, nurture and enhance the quality of life in the Planning Area, while also providing for economic development activities such as additional resort development, business park/ industrial park development, and increased opportunities for retail and support related commercial.
According to the Middletown Area Plan: "formula" or "franchise" business structures, signs and box stores that detract from the established theme should be required to develop in a way that is consistent with the Design Guidelines and local scale and character. Policy 5.1.2c states: '"Formula" or "franchise" business structures, signs and box stores within the Planning Area that detract from the small-town rural character shall be generally discouraged unless architecture and signage are made compatible with local themes.'
The Upper Lake - Nice Area Plan states that the design review process is intended for commercial and industrial development located within the Planning Area. These Design Guidelines were specifically drafted to address the general plan and zoning issues identified during the preparation of the Upper Lake - Nice Area Plan. The information contained in these guidelines should be considered recommendations rather than inflexible standards. In fact, variety and diversity should be encouraged, rather than adherence to a single rigid theme. Economic Development: The issues of general economic development for Lake County should be addressed by diversification and strengthening of the agriculture and tourism industries. The attraction of non-agriculture or tourism related business would help to provide a more stable, year-around economic base.
The Lakeport Area Plan identifies that: Economic Development: The issues of general economic development for Lake County should be addressed by diversification and strengthening the areas of agriculture and tourism. The attraction of non-agriculture or tourism related business would help to provide a more stable, year-around economic base. Economic Development Issues: Local employment opportunities are limited due to the lack of stable businesses. South Main Street is a business center for the whole County and requires special attention to assure economic vitality and a stable tax base. The traditional economic base of agriculture and tourism is seasonal, which causes cyclical unemployment and unstable economic growth.
The Shoreline Communities Area Plan states that town centers are in poor physical condition and the lack of a uniform design standard for buildings and signs has created a chaotic and unattractive commercial environment. Absentee and resident property owners often allow their properties to become deteriorated. Tenants likewise are discouraged from keeping their rented homes and businesses well maintained. The area lacks services for residents and visitors, including restaurants, automotive services, medical clinics, pharmacies, banks and hardware stores. Lack of parking in the town centers detracts the motoring public from stopping. Local employment opportunities are limited due to the lack of stable businesses.
In conclusion, the Zoning Ordinance permits various retail uses subject to obtaining either a Design or Development Review Permit and a Use Permit depending upon the size of the structure. The Area Plans typically contain Design Review recommendations which are reviewed during the permit process when applicable. Staff is seeking direction to determine if the Zoning Ordinance should be amended as specified in the Lake County General Plan concerning limiting formula or franchise stores to 40,000 square feet in size.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The potential impact is unknown.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning possible amendments to the Lake County Zoning Ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: September 17, 2019
SUBJECT: Discussion and Possible Direction to Staff concerning Retail Uses, Formula and or Box Store Zoning
EXECUTIVE SUMMARY:
This memo discusses retail uses, Lake County General Plan definition of Formula Retail Business, Area Plan discussion concerning formula stores, how Area Plans are used when making decisions concerning Design Review, and economic development.
The Lake County Zoning Ordinance allows the following retail uses:
� Retail sales of groceries is a permitted use in the CH - Commercial Highway zone only subject to Development or Design review if in a building less than 3,000 square feet of gross floor area per use or 6,000 square of total gross floor area.
� Retail sales of food and other items is a permitted use in the C1- Local Commercial zone only subject to Development or Design review if in a building less than 2,000 square feet of gross floor area per use or 4,000 square of total gross floor area.
� Retail sales of food and other items is a permitted use in the C2- Community Commercial zone only subject to Development or Design review if in a building less than 5,000 square feet of gross floor area per use or 10,000 square of total gross floor area.
The Zoning Ordinance does not limit the size of retail stores; however, depending upon the size of a store a Minor or Major Use Permit may be required. Furthermore, formula or franchise stores are not referenced in the Zoning Ordinance.
The Lake County General Plan identifies a Formula Retail Business as any type of sales activity or sales establishment that is operated directly by, under contract with, or other arrangements with, a manufacturer, distributor, or retailer of merchandise offered for sale therein, and required to adopt or maintain a standardized ("formula") array of services and/or merchandise , trademark, logo, service mark, symbol, layout, d�cor, architecture, uniforms, signage, exterior design or similar standardized features in which there are already ten (10) or more such retail establishments regardless of location or ownership.
General Plan Policy LU-4.6 Big Box Development states that: The County shall enact changes to the zoning ordinance to limit the size of formula retail businesses to no more than 40,000 square feet to be consistent with the character of the area. Exceptions may be considered through the Planned Development Commercial process. Staff does not generally receive applications for developments 40,000 square feet or larger. The Zoning Ordinance has not yet been modified to enact this limit.
Staff researched several of the County Area Plans and has determined that as specified below, Area Plans are recommendations. As the Middletown Area Plan states: The Lake County General Plan provides long-term guidance with regard to the values, goals, and future development of the entire county. Lake County's diverse communities create unique Planning Areas, each with their own distinct character. The General Plan distinguishes eight planning regions within the county. The Area Plan for each region addresses specific issues within that Planning Area that are distinct from other regions, since community concerns, issues and development objectives vary between regions. Area Plans serve to enhance the County General Plan by identifying objectives and policies specific to each region, and they are developed with considerable community participation to reflect the goals of each community... The recommendations of this plan are designed to define, nurture and enhance the quality of life in the Planning Area, while also providing for economic development activities such as additional resort development, business park/ industrial park development, and increased opportunities for retail and support related commercial.
According to the Middletown Area Plan: "formula" or "franchise" business structures, signs and box stores that detract from the established theme should be required to develop in a way that is consistent with the Design Guidelines and local scale and character. Policy 5.1.2c states: '"Formula" or "franchise" business structures, signs and box stores within the Planning Area that detract from the small-town rural character shall be generally discouraged unless architecture and signage are made compatible with local themes.'
The Upper Lake - Nice Area Plan states that the design review process is intended for commercial and industrial development located within the Planning Area. These Design Guidelines were specifically drafted to address the general plan and zoning issues identified during the preparation of the Upper Lake - Nice Area Plan. The information contained in these guidelines should be considered recommendations rather than inflexible standards. In fact, variety and diversity should be encouraged, rather than adherence to a single rigid theme. Economic Development: The issues of general economic development for Lake County should be addressed by diversification and strengthening of the agriculture and tourism industries. The attraction of non-agriculture or tourism related business would help to provide a more stable, year-around economic base.
The Lakeport Area Plan identifies that: Economic Development: The issues of general economic development for Lake County should be addressed by diversification and strengthening the areas of agriculture and tourism. The attraction of non-agriculture or tourism related business would help to provide a more stable, year-around economic base. Economic Development Issues: Local employment opportunities are limited due to the lack of stable businesses. South Main Street is a business center for the whole County and requires special attention to assure economic vitality and a stable tax base. The traditional economic base of agriculture and tourism is seasonal, which causes cyclical unemployment and unstable economic growth.
The Shoreline Communities Area Plan states that town centers are in poor physical condition and the lack of a uniform design standard for buildings and signs has created a chaotic and unattractive commercial environment. Absentee and resident property owners often allow their properties to become deteriorated. Tenants likewise are discouraged from keeping their rented homes and businesses well maintained. The area lacks services for residents and visitors, including restaurants, automotive services, medical clinics, pharmacies, banks and hardware stores. Lack of parking in the town centers detracts the motoring public from stopping. Local employment opportunities are limited due to the lack of stable businesses.
In conclusion, the Zoning Ordinance permits various retail uses subject to obtaining either a Design or Development Review Permit and a Use Permit depending upon the size of the structure. The Area Plans typically contain Design Review recommendations which are reviewed during the permit process when applicable. Staff is seeking direction to determine if the Zoning Ordinance should be amended as specified in the Lake County General Plan concerning limiting formula or franchise stores to 40,000 square feet in size.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The potential impact is unknown.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning possible amendments to the Lake County Zoning Ordinance.
This Item has been continued to the October 1, 2019 Board Meeting.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board and gave a PowerPoint presentation.
Chair Scott asked if anyone present wished to speak and the following people spoke: Gene Paleno, Dolly Riley, Roberta Ackter, Lisa Kaplan, Victoria Brandon, Sheri Treppa, Kirsten Murry, Ed Robey, John Sullivan, Bridget King, and Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
Continued to October 1, 2019 Board Meeting.
6.510:30 A.M. - Discussion Regarding the Process for Tax Defaulted Land Sales and Tax Defaulted Land Sale #157 which is Tentatively Scheduled for March 2020.
Report
Staff memo
EXECUTIVE SUMMARY: A request had been made to our office to discuss the process regarding our tax defaulted land sales in general, as well as the tax defaulted land sale #157 that is tentatively scheduled for March 2020.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Discussion item only
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Barbara C. Ringen, Treasurer-Tax Collector
DATE: September 17, 2019
SUBJECT: Discussion Regarding the Process for Tax Defaulted Land Sales and Tax Defaulted Land Sale #157 which is Tentatively Scheduled for March 2020.
EXECUTIVE SUMMARY: A request had been made to our office to discuss the process regarding our tax defaulted land sales in general, as well as the tax defaulted land sale #157 that is tentatively scheduled for March 2020.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Discussion item only
No action taken.
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board. Assistant Treasurer-Tax Collector Liz Martinez was present.
Chair Scott asked if anyone present wished to speak and the following people spoke: City of Clearlake City Manager Alan Flora and City of Clearlake Chief of Police Andrew White
6.611:00 A.M. - ADDENDUM - (a) Report from Lake County Deputy Sheriff's Association (LCDSA) President John Drewrey regarding LCDSA plans for a Sales Tax Measure to support Law Enforcement; and (b) Continued from September 10, 2019 - Discussion and Direction about seeking to Offer Voters the ability to Vote on a Sales Tax Measure to Improve Roads.
Report
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
(b) As we know, the county roads Pavement Condition Index (PCI) currently sits at 37. Even with the increase from SB1, over the course of the next 10 years we will still not be able to raise the quality of our roads to a PCI of 50.
Our roads are detrimental to the budgets of our law enforcement and fire district vehicles, our transit system vehicles, as well as the personal vehicles of the residents in the unincorporated county. The national transportation research group TRIP finds that bad roads can cost as little as $516 per year and up to as much as over $1000 per year. These costs have an effect on our residents, on our commercial districts, and on our services that we provide to our residents who live on bad roads.
Better roads also lead to healthier lifestyles where people feel safer to ride their bikes, walk, or jog on our streets. Better roads can lead to greater interest in businesses wanting to invest in Lake County due to an improved infrastructure. Better roads can lead to increased property values. All of these positives would benefit the residents and the county as a whole.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 17, 2019
SUBJECT: ADDENDUM - (a) Report from Lake County Deputy Sheriff's Association (LCDSA) President John Drewrey regarding LCDSA plans for a Sales Tax Measure to support Law Enforcement; and (b) Continued from September 10, 2019 - Discussion and Direction about seeking to Offer Voters the ability to Vote on a Sales Tax Measure to Improve Roads.
EXECUTIVE SUMMARY:
(a) At the request of your Board, LCDSA President John Drewrey will be present to report on LCDSA plans for a sales tax measure to support local law enforcement.
(b) As we know, the county roads Pavement Condition Index (PCI) currently sits at 37. Even with the increase from SB1, over the course of the next 10 years we will still not be able to raise the quality of our roads to a PCI of 50.
Our roads are detrimental to the budgets of our law enforcement and fire district vehicles, our transit system vehicles, as well as the personal vehicles of the residents in the unincorporated county. The national transportation research group TRIP finds that bad roads can cost as little as $516 per year and up to as much as over $1000 per year. These costs have an effect on our residents, on our commercial districts, and on our services that we provide to our residents who live on bad roads.
Better roads also lead to healthier lifestyles where people feel safer to ride their bikes, walk, or jog on our streets. Better roads can lead to greater interest in businesses wanting to invest in Lake County due to an improved infrastructure. Better roads can lead to increased property values. All of these positives would benefit the residents and the county as a whole.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
(a) Report Only, No Action Taken.
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved to support the Area Planning Council Survey regarding a sales tax measure to improve roads in Lake County. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: (a) Lake County Deputy Sheriff's Association President John Drewrey presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Supervisor Sabatier presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.71:00 P.M. - WORKSHOP - Broadband Internet Presentation by the Upstate California Connect Consortium (UCCC) for Broadband Internet Connectivity
Action Item
Staff memo
EXECUTIVE SUMMARY:
The Economic Development Corporation of Lake County considers broadband deployment and expansion as a priority for Lake County. The Lake EDC strategy, which was approved by both cities and the county of Lake, states that development of broadband is a critical infrastructure priority. The EDC has been approached by the UCCC to help draft a Master Plan for Broadband in Lake County as well as assist us in finding grant funding enabling us to make the Master Plan actionable. The UCCC would like to present their findings as well as what the next steps will be.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Bruno Sabatier, District 2 Supervisor
DATE: September 17, 2019
SUBJECT: Presentation by the Upstate California Connect Consortium (UCCC) for Broadband Internet Connectivity
EXECUTIVE SUMMARY:
The Economic Development Corporation of Lake County considers broadband deployment and expansion as a priority for Lake County. The Lake EDC strategy, which was approved by both cities and the county of Lake, states that development of broadband is a critical infrastructure priority. The EDC has been approached by the UCCC to help draft a Master Plan for Broadband in Lake County as well as assist us in finding grant funding enabling us to make the Master Plan actionable. The UCCC would like to present their findings as well as what the next steps will be.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Presentation only.
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Chico State Representative David Espanoza presented the PowerPoint presentation to the Board. Chico State Representative Courtney Farrell was present.
Chair Scott asked if anyone present wished to speak and the following people spoke: Shawn Swatosh and Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
6.82:00 P.M. - Discussion and Review of Use Permit Conditions Pertaining to RV Parks
Action Item
No action taken.
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board and gave a PowerPoint Presentation to the Board.
Chair Scott asked if anyone present wished to speak. Melissa Fulton, Dan Kelly, Tamara James, Shayna Dickenson, Bobby Dutcher, Kevin Waycik, Mary Anne McQueen and Christie. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
Motion carried
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
7.2Consideration of Resolution Approving Proposed Revisions to the Golden State Finance Authority Joint Powers Agreement
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
On August 14, 2019, the Board of Directors of the Golden State Finance Authority (GSFA), a Joint Powers Authority of which Lake County is a member, voted unanimously to approve proposed revisions to the Joint Powers Authority (JPA) Agreement. The JPA Agreement was last amended and restated in May 2015.
Following approval by the GSFA Board, the next step is for the revised Agreement to be provided to each member county, including review and approval by your Board.
The GSFA Board of Directors memo and draft JPA with "track changes" illustrating the purpose for the proposed revisions is attached for your reference. As indicated in the memo, the primary specific revisions to the Agreement are as follows:
� Expressly authorizing GSFA to establish and operate programs and projects to promote public safety, economic development, and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse.
� Clarifying that GSFA may finance the preservation of real property and infrastructure.
� Incorporating recent amendments to the PACE statutes expanding the types of improvements that may be financed through that program.
� Expressly authorizing GSFA to issue Industrial Development Bonds for qualifying projects.
� Specifically referencing GSFA's ability to create nonprofit corporations (such as NHF and GSNR).
� Other technical amendments to revise obsolete language or conform to current practice.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Proposed Revisions to the Golden State Finance Authority Joint Powers Agreement, authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 17, 2019
SUBJECT: Consideration of Resolution Approving Proposed Revisions to the Golden State Finance Authority Joint Powers Agreement
EXECUTIVE SUMMARY:
On August 14, 2019, the Board of Directors of the Golden State Finance Authority (GSFA), a Joint Powers Authority of which Lake County is a member, voted unanimously to approve proposed revisions to the Joint Powers Authority (JPA) Agreement. The JPA Agreement was last amended and restated in May 2015.
Following approval by the GSFA Board, the next step is for the revised Agreement to be provided to each member county, including review and approval by your Board.
The GSFA Board of Directors memo and draft JPA with "track changes" illustrating the purpose for the proposed revisions is attached for your reference. As indicated in the memo, the primary specific revisions to the Agreement are as follows:
� Expressly authorizing GSFA to establish and operate programs and projects to promote public safety, economic development, and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse.
� Clarifying that GSFA may finance the preservation of real property and infrastructure.
� Incorporating recent amendments to the PACE statutes expanding the types of improvements that may be financed through that program.
� Expressly authorizing GSFA to issue Industrial Development Bonds for qualifying projects.
� Specifically referencing GSFA's ability to create nonprofit corporations (such as NHF and GSNR).
� Other technical amendments to revise obsolete language or conform to current practice.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving Proposed Revisions to the Golden State Finance Authority Joint Powers Agreement, authorizing the Chair to sign.
Supervisor Crandell offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Scott
Absent- Supervisor: 1 - Brown
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Discussion and Consideration of an Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District.
Agreement
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: September 17, 2019
SUBJECT: Discussion and Consideration of an Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District
EXECUTIVE SUMMARY:
Attached here for your Board's discussion and consideration is an Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District.
The Konocti Water District is presently in the process of obtaining a loan from the California State Water Resources Control Board. The loan monies would allow the District to lay new raw water pipe. This will result in improved overall water quality. One of the conditions of this loan is that the District obtain all necessary easements and/or other property rights necessary for the construction of this project. One of these properties is located at 4870 Old Highway 53, Clearlake, California, Assessor's Parcel Number 040-340-440-000. That property was listed among a number of others slated for a Tax Collector's sale of tax-defaulted properties in 2018.
The District timely filed a letter with the Tax Collector objecting to the sale of this property, as allowed by law. The District further timely submitted an application with the Tax Collector to purchase this property.
Although the property was removed from the tax sale, further action is necessary and time is of the essence. Both the County of Lake and the District must approve the attached Purchase Agreement. This agreement and other required documents must then be sent to the State Controller for approval. If that approval is received, the assessees and parties of interest must then be notified. Notice of the Purchase Agreement must also be published in a newspaper of general circulation.
By motion, your Board may approve the Purchase Agreement and authorize the Chair to sign.
Thank you.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District.
On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement to Purchase Tax Defaulted Property by and Between the County of Lake and the Konocti County Water District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed
7.4Consideration of Change Order No. Four for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $9,334.11 and a Revised Contract amount of $412,458.54
Action Item
approved
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 4 for the subject project.
Contract Change Order No. 4 addresses the need to redesign the driveway @ 9580 Main Street in Upper Lake to allow access for the property owner's low-riding antique vehicle. This results in an increase of $9,334.11 to the contract amount of $403,124.43 for a revised contract amount of $412,458.54.
This project is fully funded from the State's Active Transportation Program (ATP) funds. Therefore, this project is 100% state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 4 and that the Board authorize the Chair to execute said CCO for an increase of $9,334.11 and a revised contract amount of $412,458.54.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $416,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is fully funded from the State's Active Transportation Program (ATP) funds. Therefore, this project is 100% state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 4 and that the Board authorize the Chair to execute said CCO for an increase of $9,334.11 and a revised contract amount of $412,458.54.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 17, 2019
SUBJECT: Consideration of Change Order No. Four for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $9,334.11 and a Revised Contract amount of $412,458.54
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 4 for the subject project.
Contract Change Order No. 4 addresses the need to redesign the driveway @ 9580 Main Street in Upper Lake to allow access for the property owner's low-riding antique vehicle. This results in an increase of $9,334.11 to the contract amount of $403,124.43 for a revised contract amount of $412,458.54.
This project is fully funded from the State's Active Transportation Program (ATP) funds. Therefore, this project is 100% state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 4 and that the Board authorize the Chair to execute said CCO for an increase of $9,334.11 and a revised contract amount of $412,458.54.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $412,458.54
Amount Budgeted: $416,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is fully funded from the State's Active Transportation Program (ATP) funds. Therefore, this project is 100% state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 4 and that the Board authorize the Chair to execute said CCO for an increase of $9,334.11 and a revised contract amount of $412,458.54.
On motion of Supervisor Crandell, and by vote of the Board, approved Change Order No. Four for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $9,334.11 and a Revised Contract amount of $412,458.54. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Change Order No. Five for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $35,669.23 and a Revised Contract amount of $448,127.77
Agreement
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT (Narrative):
This project is funded from the State's Active Transportation Program (ATP) funds, however with this change order we have exceeded the available funding provided by the State. Staff is working with our Office of Local Assistance to secure additional funding, however it is likely that the shortfall will need to be paid with local funds, which the Department has in reserves.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 5 and that the Board authorize the Chair to execute said CCO for an increase of $35,669.23 and a revised contract amount of $448,127.77.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 17, 2019
SUBJECT: Consideration of Change Order No. Five for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $35,669.23 and a Revised Contract amount of $448,127.77
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 5 for the subject project.
Contract Change Order No. 5 addresses the balancing of all contract bid items to reflect actual final in-place quantities and a unit price adjustment for bid item 26. This results in an increase of $35,669.23 to the contract amount of $412,458.54 for a revised contract amount of $448,127.77.
This project is funded from the State's Active Transportation Program (ATP) funds, however with this change order we have exceeded the available funding provided by the State. Staff is working with our Office of Local Assistance to secure additional funding, however it is likely that the shortfall will need to be paid with local funds, which the Department has in reserves.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $448,127.77
Amount Budgeted: $416,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is funded from the State's Active Transportation Program (ATP) funds, however with this change order we have exceeded the available funding provided by the State. Staff is working with our Office of Local Assistance to secure additional funding, however it is likely that the shortfall will need to be paid with local funds, which the Department has in reserves.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 5 and that the Board authorize the Chair to execute said CCO for an increase of $35,669.23 and a revised contract amount of $448,127.77.
On motion of Supervisor Crandell, and by vote of the Board, approved Change Order No. Five for Upper Lake Pedestrian Improvements for Upper Lake High, Middle & Elementary Schools Project, State Project No. ATPL-5914(103); Bid No. 18-11, for an increase of $35,669.23 and a Revised Contract amount of $448,127.77. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Changes to the In-Home Supportive Services (IHSS) Advisory Committee Bylaws
Action Item
approved
Carried 4-0 — moved by Sabatier
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County IHSS Advisory Committee is asking the Board of Supervisors to approve the proposed changes to their bylaws, which include compensation for attending members. The Committee would like to issue a $25.00 stipend per meeting to all attending members. In 2010, the IHSS Advisory Committee voted to request approval of these terms; however, your Board did not take action because the State budget was not yet adopted and funding for the Committee was uncertain. At the time of that discussion, your Board also expressed concern that other committees do not provide stipends for attending members. The IHSS Advisory Committee receives a specific allocation to support and maintain the costs associated with the suggested stipend. Although funding for the IHSS Advisory Committee has decreased over the last few years, the allocations have consistently been sufficient to cover the proposed costs. Providing this form of compensation may help to increase Advisory Committee attendance rates and member interest and retention.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $3,300.00
Additional Requested: 0
Annual Cost (if planned for future years): $3,300.00
FISCAL IMPACT (Narrative):
There is no county cost associated with the proposed changes in the bylaws. California Department of Social Services (CDSS) allocates funds for use by the IHSS Advisory Committee to enhance membership; at this time, that amount is $5,976.00 per year. There are presently five active members on the Advisory Committee, and eleven positions in total. To date, no special meetings have been called, and the Advisory Committee anticipates only the regular monthly meetings will be held.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Consideration of changes in the In-Home Supportive Services (IHSS) Advisory Committee Bylaws.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: September 17, 2019
SUBJECT: Consider Changes in the In-Home Supportive Services (IHSS) Advisory Committee Bylaws.
EXECUTIVE SUMMARY:
The Lake County IHSS Advisory Committee is asking the Board of Supervisors to approve the proposed changes to their bylaws, which include compensation for attending members. The Committee would like to issue a $25.00 stipend per meeting to all attending members. In 2010, the IHSS Advisory Committee voted to request approval of these terms; however, your Board did not take action because the State budget was not yet adopted and funding for the Committee was uncertain. At the time of that discussion, your Board also expressed concern that other committees do not provide stipends for attending members. The IHSS Advisory Committee receives a specific allocation to support and maintain the costs associated with the suggested stipend. Although funding for the IHSS Advisory Committee has decreased over the last few years, the allocations have consistently been sufficient to cover the proposed costs. Providing this form of compensation may help to increase Advisory Committee attendance rates and member interest and retention.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $3,300.00
Amount Budgeted: $3,300.00
Additional Requested: 0
Annual Cost (if planned for future years): $3,300.00
FISCAL IMPACT (Narrative):
There is no county cost associated with the proposed changes in the bylaws. California Department of Social Services (CDSS) allocates funds for use by the IHSS Advisory Committee to enhance membership; at this time, that amount is $5,976.00 per year. There are presently five active members on the Advisory Committee, and eleven positions in total. To date, no special meetings have been called, and the Advisory Committee anticipates only the regular monthly meetings will be held.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Consideration of changes in the In-Home Supportive Services (IHSS) Advisory Committee Bylaws.
Thank you for your consideration.
On motion of Director Sabatier, and by vote of the Board, approved Changes to the In-Home Supportive Services (IHSS) Advisory Committee Bylaws. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Scott
Recused- Supervisor: 1 - Brown
Clerk’s notes: County Counsel Anita Grant spoke. Adult Services Program Manager Tavi Granger presented the item to the Board. Deputy Director Amber Davis was present.
8. Closed Session
8.1Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code section 54956.9(d)(4): One Potential Case
Closed Session Item
8.23:00 P.M. - Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Interviews of Public Health Officer
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 5:12 p.m. having taken no action.