Board Of Supervisors — Tuesday, October 1, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Minutes of the Board of Supervisors meeting held August 20, 2019
Minutes
passed on consent
5.2Approve Member Agreement with Plexux Global for a three (3) year term and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Through our membership with the CSAC- Excess Insurance Authority (EIA), Human Resources procures Drug and Alcohol Testing Services, for our Department of Transportation (DOT) jobs and for reasonable suspicion, through a recommended vendor. Recently, CSAC-EIA has recommended a change in vendors from Alere to Plexus Global. The services through Plexus Global will either cost the same or be less expensive in some cases. Total expenditures for these services typically average less than $1,000 per year but we are requesting Board approval because there is no maximum compensation contemplated in the agreement. Costs will be billed according to the Addendum/Scope of Work. The term of the agreement is for three years, with a one year renewal.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: *
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
*Each department is billed for the cost of service pertaining to their employees.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Member Agreement with Plexux Global for a three (3) year term and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 1, 2019
SUBJECT: Approve Member Agreement with Plexux Global for a three (3) year term and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Through our membership with the CSAC- Excess Insurance Authority (EIA), Human Resources procures Drug and Alcohol Testing Services, for our Department of Transportation (DOT) jobs and for reasonable suspicion, through a recommended vendor. Recently, CSAC-EIA has recommended a change in vendors from Alere to Plexus Global. The services through Plexus Global will either cost the same or be less expensive in some cases. Total expenditures for these services typically average less than $1,000 per year but we are requesting Board approval because there is no maximum compensation contemplated in the agreement. Costs will be billed according to the Addendum/Scope of Work. The term of the agreement is for three years, with a one year renewal.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $3,000.00
Amount Budgeted: *
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
*Each department is billed for the cost of service pertaining to their employees.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Member Agreement with Plexux Global for a three (3) year term and authorize the Chair to sign.
5.3Adopt Resolution Approving a MOU with the California Agricultural Commissioners and Sealers Association and Authorizing Execution of the Contractor Certification Clause and Signatures for Pesticides Use Reporting Data Entry for the Fiscal Year 2019-2020
Resolution
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a MOU with the California Agricultural Commissioners and Sealers Association and Authorizing Execution of the Contractor Certification Clause and Signatures for Pesticides Use Reporting Data Entry for the Fiscal Year 2019-2020.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: October 1, 2019
SUBJECT: Adopt Resolution Approving a MOU with the California Agricultural Commissioners and Sealers Association and Authorizing Execution of the Contractor Certification Clause and Signatures for Pesticides Use Reporting Data Entry for the Fiscal Year 2019-2020.
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving a Memorandum of Understanding for Pesticide Use Reporting data entry for fiscal year 2019/2020. This MOU is between the Lake County Agricultural Commissioner and California Agricultural Commissioners and Sealers Association. It runs from July 1, 2019 to June 30, 2020. This reimburses the county for work already being done. The total funds the county will be receiving is $1,618. Growers and pest control businesses that use pesticides have to report the use or no use to the Agricultural Commissioner's office which inputs this information and provides it to the California Department for Pesticide Regulation.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $1,618.00
Amount Budgeted: $1,618.00
Additional Requested: $1,618.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a MOU with the California Agricultural Commissioners and Sealers Association and Authorizing Execution of the Contractor Certification Clause and Signatures for Pesticides Use Reporting Data Entry for the Fiscal Year 2019-2020.
5.4Approve Long Distance Travel for Richard Yocum to attend the Clarity Human Services User Conference and Training October 9-11, 2019 in Las Vegas, NV
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: $1,700.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Richard Yocum to attend the Clarity Human Services User Conference and Training October 9-11, 2019 in Las Vegas, NV.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
DATE: October 1, 2019
SUBJECT: Approve Long Distance Travel for Richard Yocum to attend the Clarity Human Services User Conference and Training October 9-11, 2019 in Las Vegas, NV.
EXECUTIVE SUMMARY:
In January of 2019, Lake County Behavioral Health Services took over administration of the Lake County (housing) Continuum of Care (CoC), a coalition charged with addressing issues in the county around homelessness and housing. Governed by the U.S. Department of Housing and Urban Development (HUD), the CoC is mandated to utilize a database known as the Homeless Management Information System (HMIS). The current system in use is inadequate and does not meet all the mandates and requirements of HUD.
The CoC has purchased a new HMIS database system (approved by HUD and the State of California) and must now send staff to a "train the trainer" training in Las Vegas, Nevada. This training conference will enable staff to gain the knowledge and skills necessary to operate the HMIS system and to train other members of the CoC in the operation of the HMIS system. We have selected one of our Business Software Analysts, Richard Yocom, to attend this training.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $1,700.00
Amount Budgeted: $1,700.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Richard Yocum to attend the Clarity Human Services User Conference and Training October 9-11, 2019 in Las Vegas, NV.
5.5(Lake County Sanitation District, Board of Directors) Adopt Resolution accepting the Southeast Paving Project SD19-05, as complete and authorize the Special Districts Administrator to sign the Notice of Completion.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A project to pave approximately 1,600 feet of plant access road was successfully completed this summer by Epidendio Construction. Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the District Administrator to sign the attached Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution accepting the Southeast Paving Project SD19-05, as complete and authorize the Special Districts Administrator to sign the Notice of Completion.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Administrator
DATE: October 1, 2019
SUBJECT: Adopt Resolution accepting the Southeast Paving Project SD19-05, as complete and authorize the Special Districts Administrator to sign the Notice of Completion
EXECUTIVE SUMMARY:
A project to pave approximately 1,600 feet of plant access road was successfully completed this summer by Epidendio Construction. Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the District Administrator to sign the attached Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution accepting the Southeast Paving Project SD19-05, as complete and authorize the Special Districts Administrator to sign the Notice of Completion.
5.6(a) Approve the purchase of a Bandit 150XP Brush Chipper from Cal-Line Equipment; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $39,749.00 to Cal-Line Equipment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Parks & Recreation budget for FY 19-20, Budget Unit 7011, includes a $40,000 appropriation for a brush chipper. The chipper will be used for park grounds and trail maintenance purposes and will reduce green waste disposal by employing the beneficial reuse practice of chipping vegetation onsite. Staff followed the County's informal solicitation procedures and, after receiving quotes and responses from multiple vendors, Cal-Line Equipment was the lowest responsible bidder.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $40,000.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Appropriations are included in the FY19-20 Budget Unit 7011.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Approve the purchase of a Bandit 150XP Brush Chipper through Cal-Line Equipment; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $39,749.00 to Cal-Line Equipment
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: October 1, 2019
SUBJECT: (a) Approve the purchase of a Bandit 150XP brush chipper through Cal-Line Equipment; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $39,749.00 to Cal-Line Equipment
EXECUTIVE SUMMARY:
The Parks & Recreation budget for FY 19-20, Budget Unit 7011, includes a $40,000 appropriation for a brush chipper. The chipper will be used for park grounds and trail maintenance purposes and will reduce green waste disposal by employing the beneficial reuse practice of chipping vegetation onsite. Staff followed the County's informal solicitation procedures and, after receiving quotes and responses from multiple vendors, Cal-Line Equipment was the lowest responsible bidder.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $39,749.00
Amount Budgeted: $40,000.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Appropriations are included in the FY19-20 Budget Unit 7011.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Approve the purchase of a Bandit 150XP Brush Chipper through Cal-Line Equipment; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $39,749.00 to Cal-Line Equipment
5.7Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding in the amount of $575,000 is allocated in the Sheriff/Jail budget 2301 object code 13.00.
STAFFING IMPACT (if applicable): Without the use of Trinity, we would be required to hire kitchen staff to supervise the incarcerated kitchen workers
..Recommended Action
RECOMMENDED ACTION: Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 1, 2019
SUBJECT: Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
EXECUTIVE SUMMARY:
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with Trinity Services Group, Inc. to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option for two (2) one (1) year extensions. We have entered our fourth year of this contract which requires approval of the attached document.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding in the amount of $575,000 is allocated in the Sheriff/Jail budget 2301 object code 13.00.
STAFFING IMPACT (if applicable): Without the use of Trinity, we would be required to hire kitchen staff to supervise the incarcerated kitchen workers
..Recommended Action
RECOMMENDED ACTION: Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
5.8Approve the Addendum to the Lease Agreement between the County of Lake and Margaret E. Lyon Survivor Trust for installation of a generator and transfer switch to the Anderson Ranch Parkway office and authorize the Chair to sign.
Agreement
pulled on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): There is no County cost associated with this addendum.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Addendum to the Lease Agreement between the County of Lake and Margaret E Lyon Survivor Trust for installation of a generator and transfer switch to the Anderson Ranch Parkway office and authorize the Chair to sign.
Thank you for your consideration.
Cc Micki Dolby, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: October 1, 2019
SUBJECT: Approve the Addendum to the Lease Agreement between the County of Lake and Margaret E Lyon Survivor Trust for installation of a generator and transfer switch to the Anderson Ranch Parkway office and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Department of Social Services has leased office space at 15975 Anderson Ranch Parkway in Lower Lake since 1997. This location houses our main Social Services branch. This addendum is approval for a generator and transfer switch installation at this location.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Estimated Cost: $0
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): There is no County cost associated with this addendum.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Addendum to the Lease Agreement between the County of Lake and Margaret E Lyon Survivor Trust for installation of a generator and transfer switch to the Anderson Ranch Parkway office and authorize the Chair to sign.
Thank you for your consideration.
Cc Micki Dolby, Deputy Social Services Director
On motion of Supervisor Sabatier, and by vote of the Board, approved the Addendum to the Lease Agreement between the County of Lake and Margaret E. Lyon Survivor Trust for installation of a generator and transfer switch to the Anderson Ranch Parkway office and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.8 with the exception of Item 5.8, which was pulled for discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, Scott
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. Supervisor Sabatier introduced the item to the Board. Social Services Director Crystal Markytan and County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:15 A.M. - HEARING - Nuisance Abatement Assessment Confirmation and Proposed Recordation of Notice of Lien for Lawrence Ratcliffe (deceased); in the Amount of $7,931.14
Action Item
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None XXBudgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Action taken by Code Enforcement will pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $7,931.14 and direct staff to Record a Notice of Lien against the property. The total cost of abatement services was $7,500.00. The administrative costs on this case amounted to $431.14.
Sample Motion:
Lien Approval
I move that the assessment of $7,931.14 for nuisance abatement on property located at 12911 & 12891 Lakeview Dr. Clearlake Oaks, CA, also known as Assessor's Parcel Number 035-172-14 & 035-172-15, and owned by Lawrence Ratcliffe be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $7,931.14 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
DATE: October 1, 2019
SUBJECT: Notice of Assessment & Lien Hearing for Lawrence Ratcliffe (deceased);
October 1, 2019 @ 9:15AM
Supervisorial District 3
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Email
PROPERTY DESCRIPTION:
Property Owner: Lawrence Ratcliffe
Location: 12891 & 12911 Lakeview Dr. Clearlake Oaks, CA
APN: 035-172-14 & 15
Zoning: "R1" Single Family Residential
Case #: 17-00598
ABATEMENT SUMMARY:
On February 12, 2017 two separate complaints were received. On May 15, 2017 a site visit was made and a Notice of Nuisance and Order to Abate (NO/OTA) was prepared and posted at 12891 Lakeview Dr. and 12911 Lakeview Dr. Clearlake Oaks, CA, and mailed, certified to the property owner of record due to open and outdoor storage of garbage, trash and debris. The NON/OTA provided Mr. Ratcliffe with 30 days to abate the property. On August 26, 2017 a new complaint was received regarding the property having no water or power. A call was made to CLO Water and PGE to confirm. On Sept. 19, 2017 a follow up site visit was made which showed the vehicles had been removed, one boat remained along with piles of junk, trash and debris. In December the fraud investigator was sent an email to look into Mr. Ratcliffe's claim.
April 3, 2018 an email was received from J. Steele. Code Officer Freeman contacted CLO Water and spoke to Susy. She stated the water to parcel 035-172-14 is inactive but the water to 035-172-15 is active. She stated she would have one of the inspectors check to see if the water is being directed to the house.
July 31, 2018 Code Enforcement received a call stating that Lawrence Ratcliffe had passed away in the house. A phone call was placed to James Ratcliffe, September 18, 2018, the brother of the deceased. James Ratcliffe sent an email relinquishing any and all rights to possession of the property and gave the County permission to clean it and board it up. September 24, 2018 the job of clean up and board was sent out to bid.
October 1, 2018 the job was awarded to Pioneer Builders. November 28, 2018 the contract was signed and the job started.
FISCAL IMPACT: __ None XXBudgeted __Non-Budgeted
Estimated Cost: $7,500.00
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Action taken by Code Enforcement will pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $7,931.14 and direct staff to Record a Notice of Lien against the property. The total cost of abatement services was $7,500.00. The administrative costs on this case amounted to $431.14.
Sample Motion:
Lien Approval
I move that the assessment of $7,931.14 for nuisance abatement on property located at 12911 & 12891 Lakeview Dr. Clearlake Oaks, CA, also known as Assessor's Parcel Number 035-172-14 & 035-172-15, and owned by Lawrence Ratcliffe be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $7,931.14 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Crandell, and by vote of the Board, moved that the assessment of $2715.57 for abatement of nuisance conditions on the property located at 12911 Lakeview Dr. Clearlake Oaks, also known as Parcel Number 035-172-150-000, and $5215.57 for abatement of nuisance conditions on the property located at 12891 Lakeview Dr. Clearlake Oaks, also known as Parcel Number 035-172-140-000, owned by Lawrence Ratcliffe, be confirmed and directed Code Enforcement staff to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2715.57 and $5215.57, pursuant to Lake County Ordinance Code Chapter 13, Section 13-42. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Code Enforcement Supervisor Kathy Freeman presented the PowerPoint presentation to the Board. Code Enforcement Manager Andrew Williams and Community Development Director Michalyn DelValle were present. Community Development Director Michalyn DelValle spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:25 A.M. - HEARING - Nuisance Abatement Assessment Confirmation and Proposed Recordation of Notice of Lien for Lee Nasha Rice; in the Amount of $2407.31
Action Item
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
ABATEMENT SUMMARY:
On February 16, 2018 a Notice of Nuisance and Order to Abate and a Do Not Occupy was prepared and posted at 13228 Driftwood Village Clearlake Oaks, CA, and mailed, certified to the property owner of record due to open and outdoor storage of garbage, trash and debris, and a motorhome was being occupied. The Abatement Notice provided the occupants and owner 30 days to abate the property.
Several attempts were made to encourage the tenants to clean up the property and over time, little progress was noted. Garbage, trash and debris was removed from the property but the motorhome remained parked in the front yard next to the garage.
It was then decided by Code Enforcement staff that further abatement by the County was needed and on September 24, 2018 staff from Code Enforcement contacted Jones Towing to remove the motorhome from the property.
FISCAL IMPACT: __ None _XX_Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Action taken by Code Enforcement will pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,407.31 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,033.00. The administrative costs on this case amounted to $374.31.
Sample Motion:
Lien Approval
I move that the assessment of $2,407.31 for nuisance abatement on property located at 13228 Driftwood Village Clearlake Oaks, CA, also known as Assessor's Parcel Number 035-791-420-000, and owned by Lee Nasha Rice be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,407.31 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
DATE: October 1, 2019
SUBJECT: Notice of Assessment & Lien Hearing for Lee Nasha Rice;
October 1, 2019 @ 9:25 AM
Supervisorial District 3
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
PROPERTY DESCRIPTION:
Property Owner: Lee Nasha Rice
Location: 13228 Driftwood Village Clearlake Oaks, CA
APN: 035-791-420-000
Zoning: "R1", Single Family Residential
Case #: 18-00059
ABATEMENT SUMMARY:
On February 16, 2018 a Notice of Nuisance and Order to Abate and a Do Not Occupy was prepared and posted at 13228 Driftwood Village Clearlake Oaks, CA, and mailed, certified to the property owner of record due to open and outdoor storage of garbage, trash and debris, and a motorhome was being occupied. The Abatement Notice provided the occupants and owner 30 days to abate the property.
Several attempts were made to encourage the tenants to clean up the property and over time, little progress was noted. Garbage, trash and debris was removed from the property but the motorhome remained parked in the front yard next to the garage.
It was then decided by Code Enforcement staff that further abatement by the County was needed and on September 24, 2018 staff from Code Enforcement contacted Jones Towing to remove the motorhome from the property.
FISCAL IMPACT: __ None _XX_Budgeted __Non-Budgeted
Estimated Cost: $2,033.00
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Action taken by Code Enforcement will pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,407.31 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,033.00. The administrative costs on this case amounted to $374.31.
Sample Motion:
Lien Approval
I move that the assessment of $2,407.31 for nuisance abatement on property located at 13228 Driftwood Village Clearlake Oaks, CA, also known as Assessor's Parcel Number 035-791-420-000, and owned by Lee Nasha Rice be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,407.31 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Crandell, and by vote of the Board, moved that the assessment of $2407.31 for abatement of nuisance vehicle on the property located at 13228 Driftwood Village Clearlake Oaks, also known as Parcel Number 035-791-420, and owned by Lee Nasha Rice, be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2407.31 pursuant to Lake County Ordinance Code Chapter 13, Section 13-42. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Code Enforcement Supervisor Kathy Freeman presented the PowerPoint presentation to the Board. Code Enforcement Manager Andrew Williams was present.
Chair Scott asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - HEARING - Nuisance Abatement Assessment Confirmation and Proposed Recordation of Notice of Lien for Michael Hart (deceased); in the Amount of $15,175.53
Action Item
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
ct 3
EXHIBITS: 1. Photos
2. Contractor's Bid
3. Contractor's Invoice
4. Task Sheet
5. Notice of Assessment
PROPERTY DESCRIPTION:
Property Owner: Michael Hart (Deceased)
Location: 6070 Third Ave. Lucerne, Ca. 95458
APN: 034-082-21
Zoning: R-1
Case #: 19-00502
ABATEMENT SUMMARY:
On May 22, 2019 Code Enforcement staff was contacted by the Lake County Sheriff Office about a property on Third Ave. that needed to be red tagged for life safety issues. Code Enforcement Officer Andrew Williams and Building Inspector Tod Elliott were dispatched to the site to evaluate condition of the property. The occupant had been declared deceased in house early that morning. The property had no running water- water bottles were full of urine (15 to 20 1.5 gallon bottles). It had a large amount of animal waste, human waste and rotting garbage. There was mold throughout the house. 6 to 8 dogs were taken by Lake County Animal Control. The property was tagged uninhabitable.
On May 23, 2019, a case file was opened and discussed with Code Enforcement Supervisor and Chief Building Official concerning summary abatement.
On May 24, 2019, Supervisor Crandell was contacted by Officer Williams and made aware of the state of the property and the summary abatement commencement.
On May 30, 2019, An email was sent to County Counsel about summary abatement and on 06/03/2019 received an email stating summary abatement and that we "have sufficient grounds for a summary abatement - to the extent you are abating those elements that create imminent harm only."
On June 03, 2019, staff requested authorization to initiate a summary abatement for the removal of the hazardous issues that cause life safety issues and board up residence.
On June 04, 2019, the Community Development Department Director authorized staff to initiate the summary abatement process after being fully briefed on life and safety hazards at 6070 Third Ave. in Lucerne to include photos of property inside and out and that the 3rd District Supervisor has been made aware of the conditions. County Counsel has been consulted as stated above.
On June 12, 2019, staff conducted a site visit with Leonard's Hauling and Tractor Service and Northern Industrial Construction to obtain bids for the summary abatement. Leonard's Hauling and Tractor was selected to perform the abatement of the hazardous issues and board up residence.
On June 21 2019, abatement was complete and hazardous issues were mitigated and residence was made secure.
FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted
Additional Requested: N/A Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Confirm the assessment of $15,175.53 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $14,711.00. The administrative costs on this case amounted to $464.53.
| Estimated Cost | $15,175.53 |
|---|
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
PREPARED BY: Andrew Williams, Code Enforcement Manager
DATE: October 1, 2019
SUBJECT: Summary Abatement and Notice of Assessment & Lien Hearing for Michael Hart (deceased); Case#19-00502
October 1, 2019 @ 9:30AM
Supervisorial District 3
EXHIBITS: 1. Photos
2. Contractor's Bid
3. Contractor's Invoice
4. Task Sheet
5. Notice of Assessment
PROPERTY DESCRIPTION:
Property Owner: Michael Hart (Deceased)
Location: 6070 Third Ave. Lucerne, Ca. 95458
APN: 034-082-21
Zoning: R-1
Case #: 19-00502
ABATEMENT SUMMARY:
On May 22, 2019 Code Enforcement staff was contacted by the Lake County Sheriff Office about a property on Third Ave. that needed to be red tagged for life safety issues. Code Enforcement Officer Andrew Williams and Building Inspector Tod Elliott were dispatched to the site to evaluate condition of the property. The occupant had been declared deceased in house early that morning. The property had no running water- water bottles were full of urine (15 to 20 1.5 gallon bottles). It had a large amount of animal waste, human waste and rotting garbage. There was mold throughout the house. 6 to 8 dogs were taken by Lake County Animal Control. The property was tagged uninhabitable.
On May 23, 2019, a case file was opened and discussed with Code Enforcement Supervisor and Chief Building Official concerning summary abatement.
On May 24, 2019, Supervisor Crandell was contacted by Officer Williams and made aware of the state of the property and the summary abatement commencement.
On May 30, 2019, An email was sent to County Counsel about summary abatement and on 06/03/2019 received an email stating summary abatement and that we "have sufficient grounds for a summary abatement - to the extent you are abating those elements that create imminent harm only."
On June 03, 2019, staff requested authorization to initiate a summary abatement for the removal of the hazardous issues that cause life safety issues and board up residence.
On June 04, 2019, the Community Development Department Director authorized staff to initiate the summary abatement process after being fully briefed on life and safety hazards at 6070 Third Ave. in Lucerne to include photos of property inside and out and that the 3rd District Supervisor has been made aware of the conditions. County Counsel has been consulted as stated above.
On June 12, 2019, staff conducted a site visit with Leonard's Hauling and Tractor Service and Northern Industrial Construction to obtain bids for the summary abatement. Leonard's Hauling and Tractor was selected to perform the abatement of the hazardous issues and board up residence.
On June 21 2019, abatement was complete and hazardous issues were mitigated and residence was made secure.
FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted
Estimated Cost: $15,175.53 Amount Budgeted: N/A
Additional Requested: N/A Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien recorded against the identified Real Property.
STAFFING IMPACT (if applicable): Pave the way for future revenues through local Economic Development efforts.
..Recommended Action
RECOMMENDED ACTION:
Confirm the assessment of $15,175.53 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $14,711.00. The administrative costs on this case amounted to $464.53.
On motion of Supervisor Crandell, and by vote of the Board, moved that the Assessment of $15,175.53 for abatement of nuisance conditions on the property owned by Michael Hart, be confirmed and Directed Staff to Record a Notice of Lien against the property. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Code Enforcement Manager Andrew Williams presented the PowerPoint presentation to the Board. Code Enforcement Supervisor Kathy Freeman was present. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Response to the 2018-19 Grand Jury Final Report
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A Final Report is created on an annual basis, documenting their Findings and Recommendations. You will recall earlier this year, your Board additionally considered an interim Special Report regarding our local airport.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In this year's report, the Grand Jury again noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2018-19 Grand Jury Final Report has been drafted for your consideration, and your final response must be submitted to Judge Blum no later than October 17. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve response to the 2018-19 Grand Jury Final Report, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 1, 2019
SUBJECT: Consideration of Response to the 2018-19 Grand Jury Final Report
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A Final Report is created on an annual basis, documenting their Findings and Recommendations. You will recall earlier this year, your Board additionally considered an interim Special Report regarding our local airport.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In this year's report, the Grand Jury again noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2018-19 Grand Jury Final Report has been drafted for your consideration, and your final response must be submitted to Judge Blum no later than October 17. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve response to the 2018-19 Grand Jury Final Report, and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Response to the 2018-19 Grand Jury Final Report. The motion carried the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.3Discussion and Possible Direction Concerning Area Plan Updates to Include Timelines, Meetings to Date, and the Update Process
Action Item
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted XX Unknown
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The potential impact is unknown. This process will involve staff time.
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning updating Lake County Area Plans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: October 1, 2019
SUBJECT: Discussion and Possible Direction Concerning Area Plan Updates to Include Timelines, Meetings to Date, and the Update Process
EXECUTIVE SUMMARY:
Discussion and consideration of Area Plan updates.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted XX Unknown
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The potential impact is unknown. This process will involve staff time.
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning updating Lake County Area Plans.
No action taken.
Clerk’s notes: Principal Planner Byron Turner presented the PowerPoint presentation to the Board. Community Development Director Michalyn DelValle and County Administrative Officer Carol Huchingson spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Joan Moss, Victoria Brandon, Ed Robey, Elliot Hurwitz. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluations
Title: Air Pollution Control Officer
Closed Session Item
8.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): County of Lake, et al. v. PG&E, et al.
Closed Session Item
8.3Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Public Health Officer
Closed Session Item
8.4Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiator: C. Huchingson; and (b) Employee Organization: LCSMA
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:50 a.m. having taken no action.