Board Of Supervisors — Tuesday, October 8, 2019
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1Consideration of report on impending PG&E Public Safety Power Shutoff (PSPS) event
Action Item
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
* The need to take action came to my attention subsequent to the posting of the current agenda.
* There is a need to take immediate action before the next available agenda.
On October 6, 2019, staff was alerted by PG&E of an impending Public Safety Power Shutoff event expected to impact Lake County starting in the early morning hours of October 9 and continuing until mid-day on October 10. Since being first alerted, all County departments have been preparing for the event, both in terms of continuity of operations and services to the public.
Staff requests an opportunity to report to your Board and update the public on the impending event.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Report only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 8, 2019
SUBJECT: Consideration of report on impending PG&E Public Safety Power Shutoff (PSPS) event
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
* The need to take action came to my attention subsequent to the posting of the current agenda.
* There is a need to take immediate action before the next available agenda.
On October 6, 2019, staff was alerted by PG&E of an impending Public Safety Power Shutoff event expected to impact Lake County starting in the early morning hours of October 9 and continuing until mid-day on October 10. Since being first alerted, all County departments have been preparing for the event, both in terms of continuity of operations and services to the public.
Staff requests an opportunity to report to your Board and update the public on the impending event.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Report only.
(a) On motion of Supervisor Simon, and by vote of the Board, approved the extra item for consideration as it meets the criteria and the item came up after the posted agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(b) Report only, no action taken.
Clerk’s notes: (a) County Administrative Officer Carol Huchingson presented an extra item, which came up after the posted agenda, and had a need for immediate action.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. Chair Scott asked that the item be taken up later in the meeting.
(b) Chair Scott reopened the item. Sheriff Brian Martin, Public Services Director Lars Ewing, County Administrative Officer, and Information Technologies Director Shane French spoke.
5. Approval of the Consent Agenda
5.1Adopt Proclamation Declaring the 2nd Monday in October Indigenous Peoples’ Day in Lake County
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The first residents of Lake County, greater than 12,000 years ago, were American Indians. Every facet of Lake County's history has been informed by the contributions of our seven indigenous Tribal Nations, Middletown Rancheria of Pomo Indians of California, Koi Nation of Northern California, Big Valley Band of Pomo Indians, Scotts Valley Band of Pomo Indians, Habematolel Pomo of Upper Lake, Robinson Rancheria of Pomo Indians of California and Elem Indian Colony.
Tribal leadership has played a critical role in Lake County's past and present, and will inform our collective future; our Board recognized the import of our relations and collaboration with Tribal partners in our Vision 2028 Statement.
As you may be aware, Indigenous Peoples' Day was first proposed to the United Nations more than forty years ago. In 2019, Lake County became the first United States County with two concurrently-seated American Indian Supervisors, and our Board is therefore uniquely positioned to appreciate the importance and value of honoring and celebrating the legacy of all of America's Indigenous Peoples, and particularly those indigenous to Lake County.
Considering all of this, it is our great privilege to jointly present this historic Proclamation Declaring each second Monday in October Indigenous Peoples' Day in Lake County.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation Designating Each Second Monday in October Indigenous Peoples' Day in Lake County, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
Eddie Crandell, District 3 Supervisor
DATE: October 8, 2019
SUBJECT: Adopt Proclamation Designating Each Second Monday in October Indigenous Peoples' Day in Lake County, CA
EXECUTIVE SUMMARY:
The first residents of Lake County, greater than 12,000 years ago, were American Indians. Every facet of Lake County's history has been informed by the contributions of our seven indigenous Tribal Nations, Middletown Rancheria of Pomo Indians of California, Koi Nation of Northern California, Big Valley Band of Pomo Indians, Scotts Valley Band of Pomo Indians, Habematolel Pomo of Upper Lake, Robinson Rancheria of Pomo Indians of California and Elem Indian Colony.
Tribal leadership has played a critical role in Lake County's past and present, and will inform our collective future; our Board recognized the import of our relations and collaboration with Tribal partners in our Vision 2028 Statement.
As you may be aware, Indigenous Peoples' Day was first proposed to the United Nations more than forty years ago. In 2019, Lake County became the first United States County with two concurrently-seated American Indian Supervisors, and our Board is therefore uniquely positioned to appreciate the importance and value of honoring and celebrating the legacy of all of America's Indigenous Peoples, and particularly those indigenous to Lake County.
Considering all of this, it is our great privilege to jointly present this historic Proclamation Declaring each second Monday in October Indigenous Peoples' Day in Lake County.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation Designating Each Second Monday in October Indigenous Peoples' Day in Lake County, CA
5.2Adopt Proclamation Designating the Month of October 2019 as Domestic Violence Awareness Month in Lake County
Proclamation
passed on consent
5.3Adopt Proclamation Designating the Week of October 6-12, 2019 as National 4-H Week in Lake County.
Proclamation
passed on consent
5.4Approve Minutes of the Board of Supervisors meeting held September 10, 2019
Minutes
passed on consent
5.5Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2020-21 and Authorizing the Lake County Arts Council to Execute the Grant Contract
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2020-21 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2020-21 and Authorizing the Lake County Arts Council to Execute the Grant Contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: October 8, 2019
SUBJECT: Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2020-21 and Authorizing the Lake County Arts Council to Execute the Grant Contract
EXECUTIVE SUMMARY:
Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2020-21 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2020-21 and Authorizing the Lake County Arts Council to Execute the Grant Contract.
5.6(a) Approve Revisions of Personnel Rule 1801, Holidays; (b) Approve a Side Letter to Lake County Correctional Officers July 9, 2019 to December 31, 2019 MOU; (c) Approve a Side Letter to Lake County Deputy District Attorney’s Association July 1, 2015 to December 31, 2016 MOU; (d) Approve a Side Letter to Lake County Deputy Sheriff’s Association May 7, 2019 to December 31, 2019 MOU; (e) Approve a Side Letter to Lake County Employees Association Units #3, #4, #5 July 23, 2019 to December 31, 2019 MOU; (f) Approve a Side Letter to Lake County Safety Employees Association July 23, 2019 to December 31, 2019 MOU; (g) Approve a Side Letter to Lake County Sheriff’s Management Association Calendar Year 2019 MOU; (h) Adopt Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (i) Adopt Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; (j) Adopt Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Revisions of Personnel Rule 1801, Holidays;
(b) Approve a Side Letter to Lake County Correctional Officers July 9, 2019 to December 31, 2019 MOU;
(c) Approve a Side Letter to Lake County Deputy District Attorney's Association July 1, 2015 to December 31, 2016 MOU;
(d) Approve a Side Letter to Lake County Deputy Sheriff's Association May 7, 2019 to December 31, 2019 MOU;
(e) Approve a Side Letter to Lake County Employees Association Units #3, #4, #5 July 23, 2019 to December 31, 2019 MOU;
(f) Approve a Side Letter to Lake County Safety Employees Association July 23, 2019 to December 31, 2019 MOU;
(g) Approve a Side Letter to Lake County Sheriff's Management Association Calendar Year 2019 MOU;
(h) Adopt Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019;
(i) Adopt Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019;
(j) Adopt Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 8, 2019
SUBJECT: (a) Approve Revisions of Personnel Rule 1801, Holidays; (b) Approve a Side Letter to Lake County Correctional Officers July 9, 2019 to December 31, 2019 MOU; (c) Approve a Side Letter to Lake County Deputy District Attorney's Association July 1, 2015 to December 31, 2016 MOU; (d) Approve a Side Letter to Lake County Deputy Sheriff's Association May 7, 2019 to December 31, 2019 MOU; (e) Approve a Side Letter to Lake County Employees Association Units #3, #4, #5 July 23, 2019 to December 31, 2019 MOU; (f) Approve a Side Letter to Lake County Safety Employees Association July 23, 2019 to December 31, 2019 MOU; (g) Approve a Side Letter to Lake County Sheriff's Management Association Calendar Year 2019 MOU; (h) Adopt Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (i) Adopt Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; (j) Adopt Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
EXECUTIVE SUMMARY:
Administrative Office staff has prepared all corresponding actions necessary to complete the change of the second Monday in October to Indigenous Peoples' Day in Lake County, CA. All represented Employee Groups have been invited to affirm this historic change in designation, as have the seven Tribal Nations indigenous to Lake County.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Revisions of Personnel Rule 1801, Holidays;
(b) Approve a Side Letter to Lake County Correctional Officers July 9, 2019 to December 31, 2019 MOU;
(c) Approve a Side Letter to Lake County Deputy District Attorney's Association July 1, 2015 to December 31, 2016 MOU;
(d) Approve a Side Letter to Lake County Deputy Sheriff's Association May 7, 2019 to December 31, 2019 MOU;
(e) Approve a Side Letter to Lake County Employees Association Units #3, #4, #5 July 23, 2019 to December 31, 2019 MOU;
(f) Approve a Side Letter to Lake County Safety Employees Association July 23, 2019 to December 31, 2019 MOU;
(g) Approve a Side Letter to Lake County Sheriff's Management Association Calendar Year 2019 MOU;
(h) Adopt Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019;
(i) Adopt Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019;
(j) Adopt Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
5.7Adopt Proclamation Declaring the Week of October 7th-13th, 2019 Code Enforcement Officer Appreciation Week in Lake County, California
Proclamation
passed on consent
5.8Approve Budget Transfer to Facilitate the Completion of Counter and Work Space Remodel Within the Community Development Department and Authorize Chair to Sign
Action Item
pulled on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Approval for the front counter remodel in the Community Development Department was obtained at mid-year budget adjustments in February 2019. The amount appropriated in the fixed asset account, Object Code 61.60, was based on the estimated project cost. However, construction bids exceeded the estimated amount.
FY 18/19 Budgeted amount: $60,000.00
Paid Invoices to Date: ($16,271.87)
Hopkins Estimate: ($59,990.00)
B & G Estimate: ($5,772.37)
Additional Amount Requested: $22,100.00
FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted
Amount Budgeted: $50,025.00
Additional Requested: $22,100.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds will be transferred from Budget Unit 2602, Building & Safety object code 23-80 to 61.60 to facilitate the completion of a public counter and staff workspace remodel.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer in Budget Unit 2602, Building & Safety, to Object Code 61-60 to complete the Community Development Department Counter and Office Space remodel and Authorize Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Director Community Development
Christine Hutt, Accountant Community Development
DATE: October 8, 2019
SUBJECT: Approve Budget Transfer in Budget Unit 2602, Building & Safety, to Object Code 61.60 to Facilitate the Completion of Counter and Work Space Remodel Within the Community Development Department and Authorize Chair to Sign
EXECUTIVE SUMMARY:
Approval for the front counter remodel in the Community Development Department was obtained at mid-year budget adjustments in February 2019. The amount appropriated in the fixed asset account, Object Code 61.60, was based on the estimated project cost. However, construction bids exceeded the estimated amount.
FY 18/19 Budgeted amount: $60,000.00
Paid Invoices to Date: ($16,271.87)
Hopkins Estimate: ($59,990.00)
B & G Estimate: ($5,772.37)
Additional Amount Requested: $22,100.00
FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted
Estimated Cost: $72,125.00
Amount Budgeted: $50,025.00
Additional Requested: $22,100.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds will be transferred from Budget Unit 2602, Building & Safety object code 23-80 to 61.60 to facilitate the completion of a public counter and staff workspace remodel.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer in Budget Unit 2602, Building & Safety, to Object Code 61-60 to complete the Community Development Department Counter and Office Space remodel and Authorize Chair to Sign
On motion of Supervisor Sabatier, and by vote of the Board, approved Budget Transfer in the amount of $22,100 to Facilitate the Completion of Counter and Work Space Remodel Within the Community Development Department and Authorized Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. Supervisor Sabatier introduced the item to the Board. Public Services Director Lars Ewing spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.9(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution Accepting the Anderson Springs Sewer Collection System Project, Contract #4364 as Complete and Authorize the Special Districts Administrator to Sign and Record the Notice of Completion.
Resolution
passed on consent
Staff memo
Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the Special Districts Administrator to sign and record the Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution accepting the Anderson Springs Sewer Collection System Project #4364 as complete and authorize the Special Districts Administrator to sign the Notice of Completion.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Jan Coppinger, Special Districts Administrator
DATE: October 8, 2019
SUBJECT: Adopt Resolution Accepting the Anderson Springs Sewer Collection System Project, Contract #4364 as Complete and Authorize the Special Districts Administrator to Sign and Record the Notice of Completion.
EXECUTIVE SUMMARY:
On 11/7/2017 a contract was awarded to K.J.Woods for the installation of a sewer collection system within the Anderson Springs Community. On September 18, 2019 the project was completed.
Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the Special Districts Administrator to sign and record the Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution accepting the Anderson Springs Sewer Collection System Project #4364 as complete and authorize the Special Districts Administrator to sign the Notice of Completion.
5.10(Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution authorizing Lake County Watershed Protection District to file grant application jointly with Scotts Valley Band of Pomo Indians of California and the Lake County Resource Conservation District to the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Lake County Watershed Protection District to jointly file a grant application through the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program. This grant would include funding to 1) Complete restoration activities in Tule Lake and Lower Scotts Creek area and 2) develop a Biochar program to reduce the emissions generated from traditional composted green waste, generate local jobs, and improve soil health and conservation through the production and study of biochar as a beneficial soil amendment. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Wetlands Restoration for Greenhouse Gas Reduction Program is administered through the California Department of Fish & Wildlife and funds are provided through the California Climate Investments Cap and Trade Dollars at Work program. The District is interested in partnering with the Scotts Valley Band of Pomo Indians and the Lake County Resource Conservation District to apply for funds to support wetland restoration and evaluation of Tule Lake wetland area and to develop a Biochar program based in the Upper Lake area on county-owned property. The biochar program will provide multiple co-benefits such as 1) providing local energy sources from consumption of vegetation harvested from fire fuel mitigation efforts or other green waste, 2) production of a valuable soil amendment that will be evaluated for its nutrient removal properties in Tule Lake wetland, and 3) provide local skilled job opportunities. Staff recommends that the Lake County Board of Supervisors, acting as the Board of Directors of the Watershed Protection District, approve the joint submission to the Wetlands Restoration for Greenhouse Gas Reduction Program for the anticipated 3.7 million dollars.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION:
Adopt resolution authorizing Lake County Watershed Protection District to file grant application jointly with Scotts Valley Band of Pomo Indians of California and the Lake County Resource Conservation District to the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 8, 2019
SUBJECT: Adopt Resolution authorizing Lake County Watershed Protection District to file grant application jointly with Scotts Valley Band of Pomo Indians of California and the Lake County Resource Conservation District to the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program.
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Lake County Watershed Protection District to jointly file a grant application through the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program. This grant would include funding to 1) Complete restoration activities in Tule Lake and Lower Scotts Creek area and 2) develop a Biochar program to reduce the emissions generated from traditional composted green waste, generate local jobs, and improve soil health and conservation through the production and study of biochar as a beneficial soil amendment. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Wetlands Restoration for Greenhouse Gas Reduction Program is administered through the California Department of Fish & Wildlife and funds are provided through the California Climate Investments Cap and Trade Dollars at Work program. The District is interested in partnering with the Scotts Valley Band of Pomo Indians and the Lake County Resource Conservation District to apply for funds to support wetland restoration and evaluation of Tule Lake wetland area and to develop a Biochar program based in the Upper Lake area on county-owned property. The biochar program will provide multiple co-benefits such as 1) providing local energy sources from consumption of vegetation harvested from fire fuel mitigation efforts or other green waste, 2) production of a valuable soil amendment that will be evaluated for its nutrient removal properties in Tule Lake wetland, and 3) provide local skilled job opportunities. Staff recommends that the Lake County Board of Supervisors, acting as the Board of Directors of the Watershed Protection District, approve the joint submission to the Wetlands Restoration for Greenhouse Gas Reduction Program for the anticipated 3.7 million dollars.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: none
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION:
Adopt resolution authorizing Lake County Watershed Protection District to file grant application jointly with Scotts Valley Band of Pomo Indians of California and the Lake County Resource Conservation District to the CDFW Wetlands Restoration for Greenhouse Gas Reduction Grant Program.
5.11Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Original memo text
'
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: October 8, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
5.12Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Agreement
passed on consent
Staff memo
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: October 8, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
5.13Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.14Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: October 8, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
5.15Approve the Continuation of a Local Emergency due to the Clayton Fire.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: October 8, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Clayton Fire.
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
5.16Approve the Continuation of a Local Emergency due to the Atmospheric River Storm 2017.
Agreement
passed on consent
5.17(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services; and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road in the amount of $142,800 and authorize the Public Works Director to sign the Agreement
Agreement
passed on consent
Staff memo
This project is being funded with revenues generated by Senate Bill 1 (SB1) which has programmatic goals of utilizing new technologies in the maintenance and rehabilitation of local streets and roads. This will be the first project undertaken by DPW using this technique and utilizing a Contractor-County partnership in the completion of a road rehabilitation project.
Recommendation
The Board of Supervisors waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road and authorize the Public Works Director to sign the Agreement.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $500,000
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budget Unit 3011 (Road Department) appropriated $500,000 for the reconstruction of Big Canyon Road. The cost of the contractor is a portion of the overall budget, and together with the County crew labor, equipment and materials, the total project should be completed for less than the budgeted amount.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road in the amount of $142,800 and authorize the Chair of the Board of Directors to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: October 8, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road in the amount of $142,800 and authorize the Public Works Director to sign the Agreement
EXECUTIVE SUMMARY:
The Lake County Department of Public Works (DPW) proposes to utilize a specialized contractor for the rehabilitation of a portion of Big Canyon Road and combine those services with the staff of DPW who will place a double chip-seal over the newly reconstructed roadway. The contractor specializes in various forms of full-depth reclamation - including cement-treatment of the subgrade - which is the technique proposed for this project. Due to the unique nature of the service, the remoteness of Lake County and the lack of contractors with similar abilities, and the nearing end of construction season staff recommends that your Board find that in accordance with Lake County Code Section 38.2, it is not in the public's interest to competitively bid the project.
This project is being funded with revenues generated by Senate Bill 1 (SB1) which has programmatic goals of utilizing new technologies in the maintenance and rehabilitation of local streets and roads. This will be the first project undertaken by DPW using this technique and utilizing a Contractor-County partnership in the completion of a road rehabilitation project.
Recommendation
The Board of Supervisors waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road and authorize the Public Works Director to sign the Agreement.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $142,800
Amount Budgeted: $500,000
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budget Unit 3011 (Road Department) appropriated $500,000 for the reconstruction of Big Canyon Road. The cost of the contractor is a portion of the overall budget, and together with the County crew labor, equipment and materials, the total project should be completed for less than the budgeted amount.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Pavement Recycling Systems, Inc. for the rehabilitation of Big Canyon Road in the amount of $142,800 and authorize the Chair of the Board of Directors to sign the Agreement.
5.18Approve Request for Long Distance Travel to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019 for Social Worker Angie Wynacht
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Child Welfare Services (CWS) is requesting approval for Angie Wynacht to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019. This is the 10th annual "Right from the Start" conference on "Understanding, Investigating and Intervening in Violence Against Women and Children." This year's conference theme is, "How the system fails victims and how to fix it." Angie is a child abuse investigator in the Emergency Response Unit at CWS. The emergency response unit is responsible for investigating all the child abuse and neglect referrals received in Lake County within the Child Welfare System. Approximately, one third of all the referrals received in Lake County are related to violence within the home including domestic violence, physical abuse and sexual abuse. Angie is regularly assigned these types of referrals as she has passion to serve victims of sexual assault and violence and is the only certified forensic interviewer within the Department. This training conference is an excellent opportunity to learn from experts in the field about issues directly relevant to investigating and intervening in families experiencing violence within the home. Angie applied for the Teresa Scalzo Memorial Scholarship which is a $1,000 scholarship to cover the cost of this conference given to a public servant committed to changing the system to better the investigation and/or prosecution of crimes of interpersonal violence. Angie was chosen as the single recipient of this scholarship which will cover the majority of the cost including registration, transportation, lodging and meals.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): Angie received a scholarship to cover the costs of the training.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Long Distance Travel to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019 for Social Worker Angie Wynacht.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: October 8, 2019
SUBJECT: Approve Request for Long Distance Travel to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019 for Social Worker Angie Wynacht.
EXECUTIVE SUMMARY:
Child Welfare Services (CWS) is requesting approval for Angie Wynacht to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019. This is the 10th annual "Right from the Start" conference on "Understanding, Investigating and Intervening in Violence Against Women and Children." This year's conference theme is, "How the system fails victims and how to fix it." Angie is a child abuse investigator in the Emergency Response Unit at CWS. The emergency response unit is responsible for investigating all the child abuse and neglect referrals received in Lake County within the Child Welfare System. Approximately, one third of all the referrals received in Lake County are related to violence within the home including domestic violence, physical abuse and sexual abuse. Angie is regularly assigned these types of referrals as she has passion to serve victims of sexual assault and violence and is the only certified forensic interviewer within the Department. This training conference is an excellent opportunity to learn from experts in the field about issues directly relevant to investigating and intervening in families experiencing violence within the home. Angie applied for the Teresa Scalzo Memorial Scholarship which is a $1,000 scholarship to cover the cost of this conference given to a public servant committed to changing the system to better the investigation and/or prosecution of crimes of interpersonal violence. Angie was chosen as the single recipient of this scholarship which will cover the majority of the cost including registration, transportation, lodging and meals.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $0 See Below
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): Angie received a scholarship to cover the costs of the training.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Request for Long Distance Travel to attend a training conference in Macungie, Pennsylvania from October 16th-18th, 2019 for Social Worker Angie Wynacht.
Thank you for your consideration.
5.19Approve the rejection of all bids for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
On June 19, 2019 the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12 was advertised. A pre-bid meeting was held on July 10, 2019 and bids were received no later than 3:30 p.m. on July 29, 2019. The project consists of replacing 4 redwood water tanks within the Soda Bay water system with bolted steel tanks and is grant funded through the FEMA Hazard Mitigation Grant Program (HMGP) at a 75% grant/25% match ratio. Total grant funding available is $720,000 with a local match of $240,000 for a total project cost of $960,000.
Engineering costs have been approximately $150,000 to date and construction management costs are anticipated to be between $80,000 and $100,000. Five bids were received and a bid tabulation is attached for your use. The bid documents were structured such that Tank #4 was identified as a deductive alternate allowing for flexibility in awarding the project if bids were higher than anticipated.
Unfortunately bids were significantly higher than the engineer's estimate; possibly due to contractor availability and tank scarcity related to recent wildfire events. Staff contacted CalOES to inquire after additional funding. Additional funding is not available, however CalOES is willing to work with the District to fund a reduced scope of work as long as the Benefit Cost Analysis (BCA) is greater than 1. As such, funding is not available to award the complete project as bid, or the reduced project without Tank #4.
In accordance with Article 19, "Evaluation of Bids and Award of Contract", subsection 19.1 of the Bid Documents staff recommends rejecting all bids. This will allow the project to be advertised again with two of the tanks in the Base Bid and two tanks identified as additive alternates. This should provide additional options within the bid/award process allowing for the award of a project which replaces at least two of the tanks.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Due to the bid prices exceeding the District Administrators signing authority the project necessitates approval for award by the Board. It is therefore appropriate that the Board also take formal action in rejecting all bids.
STAFFING IMPACT (if applicable): There will be minimal staff time required to slightly modify the bid documents and reissue the bid.
..Recommended Action
RECOMMENDED ACTION: Approve the rejection of all bids for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors on behalf of CSA-20 Soda Bay water system
FROM: Jan Coppinger, Special Districts Administrator
DATE: October 8, 2019
SUBJECT: Approve the rejection of all bids for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12
EXECUTIVE SUMMARY:
On June 19, 2019 the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12 was advertised. A pre-bid meeting was held on July 10, 2019 and bids were received no later than 3:30 p.m. on July 29, 2019. The project consists of replacing 4 redwood water tanks within the Soda Bay water system with bolted steel tanks and is grant funded through the FEMA Hazard Mitigation Grant Program (HMGP) at a 75% grant/25% match ratio. Total grant funding available is $720,000 with a local match of $240,000 for a total project cost of $960,000.
Engineering costs have been approximately $150,000 to date and construction management costs are anticipated to be between $80,000 and $100,000. Five bids were received and a bid tabulation is attached for your use. The bid documents were structured such that Tank #4 was identified as a deductive alternate allowing for flexibility in awarding the project if bids were higher than anticipated.
Unfortunately bids were significantly higher than the engineer's estimate; possibly due to contractor availability and tank scarcity related to recent wildfire events. Staff contacted CalOES to inquire after additional funding. Additional funding is not available, however CalOES is willing to work with the District to fund a reduced scope of work as long as the Benefit Cost Analysis (BCA) is greater than 1. As such, funding is not available to award the complete project as bid, or the reduced project without Tank #4.
In accordance with Article 19, "Evaluation of Bids and Award of Contract", subsection 19.1 of the Bid Documents staff recommends rejecting all bids. This will allow the project to be advertised again with two of the tanks in the Base Bid and two tanks identified as additive alternates. This should provide additional options within the bid/award process allowing for the award of a project which replaces at least two of the tanks.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Due to the bid prices exceeding the District Administrators signing authority the project necessitates approval for award by the Board. It is therefore appropriate that the Board also take formal action in rejecting all bids.
STAFFING IMPACT (if applicable): There will be minimal staff time required to slightly modify the bid documents and reissue the bid.
..Recommended Action
RECOMMENDED ACTION: Approve the rejection of all bids for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-12
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.19 with the exception of item 5.8, which was pulled for discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:06 A.M. - Presentation of (a) Proclamation Designating the Month of October 2019 as Domestic Violence Awareness Month in Lake County; (b) Proclamation Designating the Week of October 6-12, 2019 as National 4-H Week in Lake County; (c) Proclamation Designating the Week of October 7-13, 2019 as Code Enforcement Officer Appreciation Week in Lake County; and (d) Proclamation Declaring the 2nd Monday in October Indigenous Peoples’ Day in Lake County
Proclamation
Clerk’s notes: (a) Supervisor Scott read the proclamation into the record and present it to members of Lake Family Resource Center.
(b) Supervisor Brown read the proclamation into the record and presented it to local 4-H members.
(c) Supervisor Sabatier read the proclamation into the record and presented it to the Lake County Code Enforcement. Code Enforcement Manager Andrew Williams spoke.
(d) Supervisors Simon and Crandell read the proclamation into the record and presented it to Dino Beltran of Koi Nation of Northern California, Jamie Campanero of Robinson Rancheria of Pomo Indians of California, Veronica Apiricio of Big Valley Band of Pomo Indians, Tracey Treppa of Habematolel Pomo of Upper Lake, James Brown of Elem Indian Colony, Patricia Franklin of Scotts Valley Band of Pomo Indians, and Supervisor Moke Simon of Middletown Rancheria of Pomo Indians of California.
6.39:15 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Resolution
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: October 8, 2019
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Sabatier, and by vote of the Board, approved Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. Environmental Health Director Jasjit Kang was present.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Delegation of Investment Authority
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
As part of the ad hoc committee's continuing collaboration with the Lake County Treasurer - Tax Collector, we have identified the required review of our Board's investment delegation as an opportunity to examine best practices available to the County. Pursuant to Government Code Section 27000.3, "...the board of supervisors is the agent of the county who serves as a fiduciary and is subject to the prudent investor standard, unless a delegation has occurred pursuant to Section 53607 in which case the county treasurer shall be the agent of the county..."
Subject to Government Code Section 53607, our Board may continue to delegate this authority to the Treasurer - Tax Collector, who is then required to provide a monthly report on the investments. Alternatively, our Board may direct staff to review other options. For example, there are licensed investment firms that act as consultants to counties. This can be particularly valuable in smaller counties that have strained resources, as these firms have the capability to assist with investment selection, monitoring, and reporting.
Exploring other practices may yield alternatives that would allow our Board to meet its fiduciary duties while potentially allowing staff resources in the Treasurer - Tax Collector's office to be made available for other priorities.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
Bruno Sabatier, District 2 Supervisor
DATE: October 8, 2019
SUBJECT: Consideration of Delegation of Investment Authority
EXECUTIVE SUMMARY:
As part of the ad hoc committee's continuing collaboration with the Lake County Treasurer - Tax Collector, we have identified the required review of our Board's investment delegation as an opportunity to examine best practices available to the County. Pursuant to Government Code Section 27000.3, "...the board of supervisors is the agent of the county who serves as a fiduciary and is subject to the prudent investor standard, unless a delegation has occurred pursuant to Section 53607 in which case the county treasurer shall be the agent of the county..."
Subject to Government Code Section 53607, our Board may continue to delegate this authority to the Treasurer - Tax Collector, who is then required to provide a monthly report on the investments. Alternatively, our Board may direct staff to review other options. For example, there are licensed investment firms that act as consultants to counties. This can be particularly valuable in smaller counties that have strained resources, as these firms have the capability to assist with investment selection, monitoring, and reporting.
Exploring other practices may yield alternatives that would allow our Board to meet its fiduciary duties while potentially allowing staff resources in the Treasurer - Tax Collector's office to be made available for other priorities.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
On motion of Supervisor Sabatier, and by vote of the Board, continued the delegation of an investment authority to bring back at a future date with a formal recomendation to include the creation of an investment committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Administrative Officer Carol Huchingson, Tax Administrator Patrick Sullivan, and County Counsel Anita Grant spoke.
7.3Discussion and Possible Direction Regarding the Purchase of Code Enforcement Officer Personal Protective Equipment (PPE)
Action Item
Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Items for Possible Purchase:
(5) Level iiia+ Enhanced Multi-Threat Vests
(5) Nx200 Kenwood Portable Radios, Mics, Batteries, Chargers, Earbuds, and Programming
(5) Portable Radio Holsters
(5) Officer Safety Training
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: 109-2602-726.28-30 $1,715.00
109-2602-726.38-00 $8,510.00
Additional Requested: $0
Annual Cost (upkeep and training): TBD
FISCAL IMPACT (Narrative): The potential impact is unknown.
STAFFING IMPACT (if applicable): Enhance public safety; protect our citizens and serve them well.
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning the purchase of PPE and Officer Safety Training.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DeValle, Community Development Director
Andrew Williams, Code Enforcement Manager
DATE: October 8, 2019
SUBJECT: Discussion and Possible Direction Regarding the Purchase of Code Enforcement Personal Protective Equipment (PPE)
EXECUTIVE SUMMARY:
Items for Possible Purchase:
(5) Level iiia+ Enhanced Multi-Threat Vests
(5) Nx200 Kenwood Portable Radios, Mics, Batteries, Chargers, Earbuds, and Programming
(5) Portable Radio Holsters
(5) Officer Safety Training
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $10,225
Amount Budgeted: 109-2602-726.28-30 $1,715.00
109-2602-726.38-00 $8,510.00
Additional Requested: $0
Annual Cost (upkeep and training): TBD
FISCAL IMPACT (Narrative): The potential impact is unknown.
STAFFING IMPACT (if applicable): Enhance public safety; protect our citizens and serve them well.
..Recommended Action
RECOMMENDED ACTION: Provide direction to staff concerning the purchase of PPE and Officer Safety Training.
On motion of Supervisor Sabatier, and by vote of the Board, gave direction to return at a future date with a policy on equipment use and to move forward with obtaining radios, radio holsters, and committing to Officer Safety Training, as well as preparing for body armor based on policy use. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Community Development Director Michalyn DelValle introduced the item to the Board. Code Enforcement Manager Andrew Williams presented the PowerPoint presentation to the Board. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(Sitting as Lake County Sanitation District, Board of Directors) Consideration of Contract Change Order #5 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $3,659.39 and a Revised Contract Amount of $7,001,693.87.
Action Item
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is grant funded and does not exceed the approved funding amount.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order #5 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $3,659.39 and a Revised Contract Amount of $7,001,693.87 and authorize the Special Districts Administrator to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Special Districts Administrator
DATE: October 8, 2019
SUBJECT: Consideration of Contract Change Order #5 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $3,659.39 and a Revised Contract Amount of $7,001,693.87.
EXECUTIVE SUMMARY:
The contract for installation of the collection system in the Anderson Springs community is complete. During the final punch list it was determined to be necessary to remove three valve risers that had been installed in the maintained limits of ditches. This was required to receive final approval on the encroachment permits.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is grant funded and does not exceed the approved funding amount.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order #5 with KJ Woods, for Anderson Springs Sewer Collection System for an Increase of $3,659.39 and a Revised Contract Amount of $7,001,693.87 and authorize the Special Districts Administrator to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order #5 with KJ Woods, for Anderson Springs Sewer Collection System for an increase of $3,659.39 with a Revised Contract Amount of $7,001,693.87. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Special Districts Director Jan Coppinger presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): County of Lake, et al. v. PG&E, et al.
Closed Session Item
No action taken.
8.2Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code section 54956.9(d)(2)(e)(3): California River Watch
Closed Session Item
Motion carried
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved the Settlement Agreement with River Watch. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
8.3Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Public Health Officer
Closed Session Item
Motion carried
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, appointed Dr. Gary Pace as Lake County's Public Health Officer, at Step 3 on the salary scale. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott