Board Of Supervisors — Tuesday, November 5, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing the South Lake County Fire Protection District for 50 Years of Ambulance Service
Proclamation
passed on consent
Staff memo
WHEREAS, the community and communities within the South Lake County Fire Protection Districts 293 square miles have received 50 years of contiguous Ambulance Service; and
WHEREAS, the South Lake County Fire Protection District (Middletown Fire Department) had provided contiguous Ambulance Service since 1969; and
WHEREAS, the Fire Department members that were trained, supported and started this service included, but were not limited to Ken McNamara, Andy Pedro, Paul Montmarquet, Bob Adams, Jim Breland, Chuck Crowfoot, Marrio Albo, Norm Evans, Leland Miller, Charlie Wooten, Sheldon Bell, Dale Strickler, Ernie Olson, Reed Hardester, Don Emerson, George Williamson, Andy Pedro, Ken McNamara, Ray Moody Jr, Eustace Messer, Floyd Kibbee, Paul Montmarquet, Norman Evans, Sue Evans, Bob Coulter and John Irwin Senior; and
WHEREAS, the original Fire Department members were trained to the highest standards in 1969 to deliver Ambulance Services; and
WHEREAS, the Fire Department delivery of care has grown from the first delivery of Oxygen, to the most advanced standards of today, and
WHEREAS, this service precedes the 45 years since in 1974, President Gerald Ford authorized the third week in May of each year to be EMS Week, to celebrate EMS practitioners and the important work they do in our nation's communities; and
WHEREAS, this service precedes the 39 years since in 1980, the State EMS Authority Enacted Health and Safety Code Title 22 Section 1797.201 and 1797.224 recognizing their contiguous and continuous service for perpetuity;
THEREFORE, be it Proclaimed, that the Lake County Board of Supervisors in partnership with the South Lake County Fire Protection District declares that the 5th Day of November, 2019 as dedicated to the Fire Department Emergency Medical Providers/Citizens/Employees that have provided 50 years of contiguous Ambulance Service to their citizens in their area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing the South Lake County Fire Protection District for 50 Years of Ambulance Service
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: November 5, 2019
SUBJECT: Adopt Proclamation Recognizing the South Lake County Fire Protection District for 50 Years of Ambulance Service
EXECUTIVE SUMMARY:
WHEREAS, the community and communities within the South Lake County Fire Protection Districts 293 square miles have received 50 years of contiguous Ambulance Service; and
WHEREAS, the South Lake County Fire Protection District (Middletown Fire Department) had provided contiguous Ambulance Service since 1969; and
WHEREAS, the Fire Department members that were trained, supported and started this service included, but were not limited to Ken McNamara, Andy Pedro, Paul Montmarquet, Bob Adams, Jim Breland, Chuck Crowfoot, Marrio Albo, Norm Evans, Leland Miller, Charlie Wooten, Sheldon Bell, Dale Strickler, Ernie Olson, Reed Hardester, Don Emerson, George Williamson, Andy Pedro, Ken McNamara, Ray Moody Jr, Eustace Messer, Floyd Kibbee, Paul Montmarquet, Norman Evans, Sue Evans, Bob Coulter and John Irwin Senior; and
WHEREAS, the original Fire Department members were trained to the highest standards in 1969 to deliver Ambulance Services; and
WHEREAS, the Fire Department delivery of care has grown from the first delivery of Oxygen, to the most advanced standards of today, and
WHEREAS, this service precedes the 45 years since in 1974, President Gerald Ford authorized the third week in May of each year to be EMS Week, to celebrate EMS practitioners and the important work they do in our nation's communities; and
WHEREAS, this service precedes the 39 years since in 1980, the State EMS Authority Enacted Health and Safety Code Title 22 Section 1797.201 and 1797.224 recognizing their contiguous and continuous service for perpetuity;
THEREFORE, be it Proclaimed, that the Lake County Board of Supervisors in partnership with the South Lake County Fire Protection District declares that the 5th Day of November, 2019 as dedicated to the Fire Department Emergency Medical Providers/Citizens/Employees that have provided 50 years of contiguous Ambulance Service to their citizens in their area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing the South Lake County Fire Protection District for 50 Years of Ambulance Service
5.2Approve Agreement between the County of Lake and Management Connections for Temporary Clerical/Analyst and Appraiser Aide Personnel in the Assessor-Recorder's Office in an amount not to exceed $180,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
The purpose of this contract is detailed below:
� The temporary workers utilized will perform a physical characteristics project to scan using an Optical Character Recognition (OCR) process every property record within the Assessor's office, as well as research and input the property characteristics for the same within the property tax program. Accurate physical property characteristics is a crucial criteria in assessing property efficiently and effectively.
� This project is funded through the SSCAP state grant program and the corresponding matching county funds. This grant is provided to allow Assessors' offices to improve their processes and efficiencies with regards to property tax assessing. The grant is given yearly. The grant is not continual and funds not used will reduce the amount able to be requested in the following year.
� Since the nature of the funds provided are temporary in nature and one time, it is appropriate to hire temporary workers to perform this project. The temporary workers will being performing specific tasks for a concentrated time frame. The office does not currently have the resources to dedicate the workers to concentrate only on this needed project.
� Project expected to be completed by December 31, 2020.
Thank you for your consideration of this request
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Management Connections for Temporary Clerical/Analyst and Appraiser Aide Personnel in the Assessor-Recorder's Office in an amount not to exceed $180,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Ford: Assessor-Recorder
DATE: November 5, 2019
SUBJECT: Approve Agreement between the County of Lake and Management Connections for Temporary Clerical/Analyst and Appraiser Aide Personnel in the Assessor-Recorder's Office in an amount not to exceed $180,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
I am requesting approval of the temporary agency contract with Management Connections.
The purpose of this contract is detailed below:
� The temporary workers utilized will perform a physical characteristics project to scan using an Optical Character Recognition (OCR) process every property record within the Assessor's office, as well as research and input the property characteristics for the same within the property tax program. Accurate physical property characteristics is a crucial criteria in assessing property efficiently and effectively.
� This project is funded through the SSCAP state grant program and the corresponding matching county funds. This grant is provided to allow Assessors' offices to improve their processes and efficiencies with regards to property tax assessing. The grant is given yearly. The grant is not continual and funds not used will reduce the amount able to be requested in the following year.
� Since the nature of the funds provided are temporary in nature and one time, it is appropriate to hire temporary workers to perform this project. The temporary workers will being performing specific tasks for a concentrated time frame. The office does not currently have the resources to dedicate the workers to concentrate only on this needed project.
� Project expected to be completed by December 31, 2020.
Thank you for your consideration of this request
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $180,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Management Connections for Temporary Clerical/Analyst and Appraiser Aide Personnel in the Assessor-Recorder's Office in an amount not to exceed $180,000 and authorize the Chair to sign.
5.3Approve the Agreement between the County of Lake and Paragons, LLC for the Coordination of Activities Involved with the No Place Like Home (NPLH) and SB2 Grants for Fiscal Year 2019-20 in the amount of $50,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X _ Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Paragons, LLC for the Coordination of Activities Involved with the No Place Like Home (NPLH) and SB2 Grants for Fiscal Year 2019-20 in the amount of $50,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S., Behavioral Health Administrator
DATE: November 5, 2019
SUBJECT: Approve the Agreement between the County of Lake and Paragons, LLC for the Coordination of Activities Involved with the No Place Like Home (NPLH) and SB2 Grants for Fiscal Year 2019-20 in the amount of $50,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Attached, for your approval, is the Agreement between the County of Lake and Paragons, LLC for the Coordination of Activities Involved with the No Place Like Home (NPLH) and SB2 Grants for Fiscal Year 2019-20. As Lake County Behavioral Health Services (LCBHS) has been working closely with Paragons, LLC on activities associated with the NPLH grant in Fiscal Year 2018-29, LCBHS would like to continue to move forward with Paragons, LLC with the NPLH Grant for Fiscal Year 2019-20 and extend that relationship to include the SB2 Grant.
FISCAL IMPACT: __ None _X _ Budgeted __Non-Budgeted
Estimated Cost: $50,000.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Paragons, LLC for the Coordination of Activities Involved with the No Place Like Home (NPLH) and SB2 Grants for Fiscal Year 2019-20 in the amount of $50,000 and authorize the Chair to sign.
5.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2019-20 for a contract maximum of $850,000 and authorize the Board Chair to sign the Agreement.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the ISFC Program for Fiscal Year 2019-20. Under this Agreement, Lake County Behavioral Health Services (LCBHS is obligated to pay a maximum contract amount of $850,000.
BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBHS continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth.
As LCBHS has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $850,000
Amount Budgeted: $850,000
FISCAL IMPACT (Narrative): The total amount budgeted for Foster Care/ISFC/WRAP is $850,000 of which LCBHS is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2019-20 for a contract maximum of $850,000.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2019-20 for a contract maximum of $850,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, B.S.
Behavioral Health Services Administrator
DATE: November 5, 2019
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2019-20 for a contract maximum of $850,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the ISFC Program for Fiscal Year 2019-20. Under this Agreement, Lake County Behavioral Health Services (LCBHS is obligated to pay a maximum contract amount of $850,000.
BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBHS continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth.
As LCBHS has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $850,000
Amount Budgeted: $850,000
FISCAL IMPACT (Narrative): The total amount budgeted for Foster Care/ISFC/WRAP is $850,000 of which LCBHS is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2019-20 for a contract maximum of $850,000.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2019-20 for a contract maximum of $850,000 and authorize the Board Chair to sign the Agreement.
5.5Authorize CSAC-EIA to Assign Carl Warren & Company as Lake County’s Third Party Claims Administrator
Action Item
passed on consent
Staff memo
BACKGROUND:
The County utilizes the services of a claims administrator to support the County's efforts to efficiently resolve liability claims by providing claims investigation, settlement negotiations, adjustment of losses within legal deadlines, attendance at applicable legal proceedings, document maintenance, establishing and reporting of accurate financial reserves, and interfacing with CSAC-EIA, assist Risk Management staff in the processing and resolution of liability claims asserted against the County.
Use of a third party claims administrator (TPA) is a requirement of the particular CSAC-EIA liability insurance program in which the County participates. The County's choices in this regard are limited since only three third party administration firms are authorized by CSAC-EIA for liability claims. While the County is free to utilize any one of the three firms, the services provided to the County are solely governed by a contract between CSAC-EIA and the firm chosen.
For the past 22 years, George Hills Company has served as the County's TPA for liability claims. Even though the County is not a party to the TPA agreement, staff believed it prudent to evaluate the other TPA options authorized by CSAC-EIA to determine if the County's interests might be better served.
To that end, staff has identified a firm (Carl Warren & Company) that has evidenced a willingness and the resources to build a robust liability claims administration program. In addition, their references support their experience and expected results.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Carl Warren is one of the three liability TPAs authorized by CSAC-EIA, all of which are governed by the same contract terms including an hourly cost structure. Consequently, the only way costs might increase is if Carl Warren invests more time in our claims, which is a welcome prospect.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board authorize County Counsel to issue the attached letter to CSAC-EIA requesting that Carl Warren Company be assigned as the Lake County's third party claims administrator.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anita L. Grant, County Counsel
Jeff Rein, Risk Manager
DATE: November 5, 2019
SUBJECT: Authorize CSAC-EIA to Assign Carl Warren & Company as Lake County's Third Party Claims Administrator
EXECUTIVE SUMMARY:
Staff is requesting your Board's authorization to issue the attached letter to CSAC-EIA requesting a change in the third party liability claims administrator currently assigned to Lake County.
BACKGROUND:
The County utilizes the services of a claims administrator to support the County's efforts to efficiently resolve liability claims by providing claims investigation, settlement negotiations, adjustment of losses within legal deadlines, attendance at applicable legal proceedings, document maintenance, establishing and reporting of accurate financial reserves, and interfacing with CSAC-EIA, assist Risk Management staff in the processing and resolution of liability claims asserted against the County.
Use of a third party claims administrator (TPA) is a requirement of the particular CSAC-EIA liability insurance program in which the County participates. The County's choices in this regard are limited since only three third party administration firms are authorized by CSAC-EIA for liability claims. While the County is free to utilize any one of the three firms, the services provided to the County are solely governed by a contract between CSAC-EIA and the firm chosen.
For the past 22 years, George Hills Company has served as the County's TPA for liability claims. Even though the County is not a party to the TPA agreement, staff believed it prudent to evaluate the other TPA options authorized by CSAC-EIA to determine if the County's interests might be better served.
To that end, staff has identified a firm (Carl Warren & Company) that has evidenced a willingness and the resources to build a robust liability claims administration program. In addition, their references support their experience and expected results.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Carl Warren is one of the three liability TPAs authorized by CSAC-EIA, all of which are governed by the same contract terms including an hourly cost structure. Consequently, the only way costs might increase is if Carl Warren invests more time in our claims, which is a welcome prospect.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board authorize County Counsel to issue the attached letter to CSAC-EIA requesting that Carl Warren Company be assigned as the Lake County's third party claims administrator.
5.6Approve budget transfer and new capital asset in the amount of $32,186 for the purchase of a 2019 Ram Promaster van and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department requests approval of the attached budget transfer authorizing the transfer of funds for the purchase of a 2019 Ram Promaster van for use as a department service vehicle.
This purchase was approved by your Board in fiscal year 2018/2019 and a purchase order was issued by Public Works in May, 2019. However, the vehicle was not ready for delivery until 10/22/2019. The funds were not added to final 2019/2020 budgets.
FISCAL IMPACT: __ None __Budgeted _x_ Non-Budgeted
Amount Budgeted: $0.00
Additional Requested: $32,186
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding is available by way of budget transfer from salaries and wages in budget unit 1904.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve budget transfer and new capital asset for the purchase of the 2019 Ram Promaster van in the amount of $33,186 and authorize Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: November 5, 2019
SUBJECT: Approve budget transfer and new capital asset in the amount of $32,186 for the purchase of a 2019 Ram Promaster van and authorize the Board Chair to sign.
EXECUTIVE SUMMARY:
The Information Technology Department requests approval of the attached budget transfer authorizing the transfer of funds for the purchase of a 2019 Ram Promaster van for use as a department service vehicle.
This purchase was approved by your Board in fiscal year 2018/2019 and a purchase order was issued by Public Works in May, 2019. However, the vehicle was not ready for delivery until 10/22/2019. The funds were not added to final 2019/2020 budgets.
FISCAL IMPACT: __ None __Budgeted _x_ Non-Budgeted
Estimated Cost: $32,186
Amount Budgeted: $0.00
Additional Requested: $32,186
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding is available by way of budget transfer from salaries and wages in budget unit 1904.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve budget transfer and new capital asset for the purchase of the 2019 Ram Promaster van in the amount of $33,186 and authorize Board Chair to sign.
5.7(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution accepting the Relocation of Sewer Facilities in Middletown Project, Bid 18-23, as complete and authorize the Special District Administrator to sign the Notice of Completion
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A project to relocate approximately 1,400 feet of sewer force main to facilitate a Caltrans Highway safety project was satisfactorily completed this summer by Terracon Constructors, Inc. of Healdsburg, California. Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the District Administrator to sign the attached Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution accepting the Relocation of Sewer Facilities in Middletown Project, Bid 18-23, as complete and authorize the Special District Administrator to sign the Notice of Completion.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Scott Harter, Deputy Administrator, Jan Coppinger, Administrator
DATE: November 5, 2019
SUBJECT: Adopt Resolution accepting the Relocation of Sewer Facilities in Middletown Project, Bid 18-23, as complete and authorize the Special District Administrator to sign the Notice of Completion.
EXECUTIVE SUMMARY:
A project to relocate approximately 1,400 feet of sewer force main to facilitate a Caltrans Highway safety project was satisfactorily completed this summer by Terracon Constructors, Inc. of Healdsburg, California. Attached for consideration is a Resolution which would accept the work as complete on behalf of the District and authorize the District Administrator to sign the attached Notice of Completion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution accepting the Relocation of Sewer Facilities in Middletown Project, Bid 18-23, as complete and authorize the Special District Administrator to sign the Notice of Completion.
5.8Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Original memo text
'
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
5.9Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Agreement
passed on consent
Staff memo
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
5.10Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.11Approve the Continuation of a Local Emergency due to the Clayton Fire.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Clayton Fire.
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to Clayton Fire.
5.12Approve the Continuation of a Local Emergency due to the Atmospheric River Storm 2017.
Agreement
passed on consent
5.13Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: November 5, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Sulphur Fire Incident.
5.14a) Adopt Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations For Fiscal Year 2019-2020, Budget Unit No. 1671, Buildings And Grounds; and b) Authorize the Public Services Director to appoint Dave Hendricks as Interim Facilities Maintenance Superintendent at Step 1, retroactive to October 03, 2019
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Public Services Department is faced with a temporary absence in the Facilities Maintenance Superintendent position. In order to sustain operations I am requesting a temporary above class assignment for Dave Hendricks to fill the Facilities Maintenance Superintendent position on an interim basis retroactive to October 3, 2019. Dave Hendricks has been filling this role since September 12, 2019, when the Facilities Maintenance Superintendent's temporary absence began. Mr. Hendricks has been with the Public Services Department since May 1, 2001 as a Facilities Maintenance Technician, and in September of 2018 he was promoted to Facilities Maintenance Leadworker. Mr. Hendricks is fully capable of taking on this role and has been doing an excellent job over the past month and a half.
This request is based on the following Personnel Rule 905 which states, in part, that "The Board of Supervisors may appoint a current permanent employee to an Interim Appointment in a non-elective exempt service classification. Such assignment is considered a temporary assignment effective on a date, at a rate, and for a period determined by the Board."
Additionally I am requesting your approval to adopt a Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations for Fiscal Year 2019-2020, in Budget Unit No. 1671, Buildings and Grounds.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This will not have a fiscal impact on the division due to salary savings from the position that is already filled and on leave
STAFFING IMPACT (if applicable): This will not have a negative staffing impact. Filling the Facilities Maintenance Superintendent position is necessary to maintain operations.
RECOMMENDED ACTION: A) Adopt Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations For Fiscal Year 2019-2020, Budget Unit No. 1671, Buildings And Grounds; and B) Authorize the Public Services Director to appoint Dave Hendricks as Interim Facilities Maintenance Superintendent at Step 1, retroactive to October 03, 2019
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: November 5, 2019
SUBJECT: a) Adopt Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations For Fiscal Year 2019-2020, Budget Unit No. 1671, Buildings and Grounds; and b) Authorize the Public Services Director to appoint Dave Hendricks as Interim Facilities Maintenance Superintendent at Step 1, retroactive to October 03, 2019
EXECUTIVE SUMMARY:
The Public Services Department is faced with a temporary absence in the Facilities Maintenance Superintendent position. In order to sustain operations I am requesting a temporary above class assignment for Dave Hendricks to fill the Facilities Maintenance Superintendent position on an interim basis retroactive to October 3, 2019. Dave Hendricks has been filling this role since September 12, 2019, when the Facilities Maintenance Superintendent's temporary absence began. Mr. Hendricks has been with the Public Services Department since May 1, 2001 as a Facilities Maintenance Technician, and in September of 2018 he was promoted to Facilities Maintenance Leadworker. Mr. Hendricks is fully capable of taking on this role and has been doing an excellent job over the past month and a half.
This request is based on the following Personnel Rule 905 which states, in part, that "The Board of Supervisors may appoint a current permanent employee to an Interim Appointment in a non-elective exempt service classification. Such assignment is considered a temporary assignment effective on a date, at a rate, and for a period determined by the Board."
Additionally I am requesting your approval to adopt a Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations for Fiscal Year 2019-2020, in Budget Unit No. 1671, Buildings and Grounds.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This will not have a fiscal impact on the division due to salary savings from the position that is already filled and on leave
STAFFING IMPACT (if applicable): This will not have a negative staffing impact. Filling the Facilities Maintenance Superintendent position is necessary to maintain operations.
RECOMMENDED ACTION: A) Adopt Resolution Amending Resolution No. 2019-127 Establishing Temporary Position Allocations For Fiscal Year 2019-2020, Budget Unit No. 1671, Buildings And Grounds; and B) Authorize the Public Services Director to appoint Dave Hendricks as Interim Facilities Maintenance Superintendent at Step 1, retroactive to October 03, 2019
5.15Accept the Irrevocable Offer of Dedication for Roadway and Public Utility Purposes - Unnamed Access Road off Highway 29, 1 mile Westerly of Kits Corner - Rich-Ted Trucking (Siri) / Neasham Lot Line Adjustment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached Irrevocable Offer of Dedication is being presented to the Board of Supervisors at this time to provide public access along an existing roadway leading from Highway 29 to property owned by Richard Siri. A lot line adjustment is currently being processed that would eliminate existing public access to the Siri property so the offer is required to insure access prior to the lot line adjustment being finalized.
Approximately 100 feet of roadway is being offered which will connect the Siri property to the existing Highway 29 driveway entrance. An Assessor's Parcel Map is being provided to show the location of the offer.
The acceptance by the Board and recording of the document will provide the needed public access to allow the lot line adjustment to be completed.
This portion of road will not be County maintained.
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offer of Dedication and return it to the County Surveyor for recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offer of Dedication and return it to the County Surveyor for recording.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 5, 2019
SUBJECT: Accept the Irrevocable Offer of Dedication for Roadway and Public Utility Purposes (Offer) - Unnamed Access Road off Highway 29, 1 mile Westerly of Kits Corner - Rich-Ted Trucking (Siri) / Neasham Lot Line Adjustment.
EXECUTIVE SUMMARY:
The attached Irrevocable Offer of Dedication is being presented to the Board of Supervisors at this time to provide public access along an existing roadway leading from Highway 29 to property owned by Richard Siri. A lot line adjustment is currently being processed that would eliminate existing public access to the Siri property so the offer is required to insure access prior to the lot line adjustment being finalized.
Approximately 100 feet of roadway is being offered which will connect the Siri property to the existing Highway 29 driveway entrance. An Assessor's Parcel Map is being provided to show the location of the offer.
The acceptance by the Board and recording of the document will provide the needed public access to allow the lot line adjustment to be completed.
This portion of road will not be County maintained.
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offer of Dedication and return it to the County Surveyor for recording.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offer of Dedication and return it to the County Surveyor for recording.
5.16Approve the Commercial Lease between the County of Lake and Skypark Properties, LLC, for Property at 900 Airport Blvd, Lakeport CA., to be used as a Pilots Lounge for a three year term at $1,000.00 per month; and authorize the Chair to sign the Lease.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve the Commercial Lease between the County of Lake and Skypark Properties, LLC, for Property at 900 Airport Blvd, Lakeport CA., to be used as a Pilots Lounge; and authorize the Chair to sign the Lease.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 5, 2019
SUBJECT: Approve the Commercial Lease between the County of Lake and Skypark Properties, LLC, for Property at 900 Airport Blvd, Lakeport CA., to be used as a Pilots Lounge for a three year term at $1,000.00 per month; and authorize the Chair to sign the Lease.
EXECUTIVE SUMMARY:
The Department of Public Works has been in negotiations with Skypark Properties, LLC to lease a building located at 900 Skypark Drive, Lakeport to serve as a Pilots Lounge for Lampson Field.
Attached for the Board's review and approval is a three year lease with Skypark Properties for a 700 square foot building at 900 Skypark Drive, adjacent to the transient parking area for Lampson Field. This building will serve as a temporary respite to pilots who are flying into and from Lampson Field.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $1,000 Mo.
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve the Commercial Lease between the County of Lake and Skypark Properties, LLC, for Property at 900 Airport Blvd, Lakeport CA., to be used as a Pilots Lounge; and authorize the Chair to sign the Lease.
5.17Approve Long Distance Travel for Lake County Water Resources Invasive Species Coordinator Angela De Palma-Dow to attend and present at the 39th Annual International Symposium of the North America Lake Management Society in Burlington, VT from November 11-15, 2019.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
The North American Lake Management Society (NALMS) mission is to forge partnerships among citizens, scientists, and professionals to foster the management and protection of lakes and reservoirs for today and tomorrow. Angela will be attending and presenting at the annual NALMS conference as a continued education opportunity and to fulfill the requirements needed to obtain a Certified Lake Manager (CLM) distinction which will provide Lake County Water Resources Department with additional qualifications and expertise to better manage Lake County aquatic resources. While attending the conference Angela is planning on attending two workshops; 1) Internal Phosphorus Loading and Cyanobacteria and, 2) Storm water Management for Lake Managers. Both of these workshops cover relevant issues currently impacting Clear Lake and provide valuable training for several programs being managed by Water Resources.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $1,500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Lake County Water Resources Invasive Species Coordinator Angela De Palma-Dow to attend and present at the 39th Annual International Symposium of the North America Lake Management Society in Burlington, VT from November 11-15, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: November 5, 2019
SUBJECT: Approve Long Distance Travel for Lake County Water Resources Invasive Species Coordinator Angela De Palma-Dow to attend and present at the 39th Annual International Symposium of the North America Lake Management Society in Burlington, VT from November 11-15, 2019.
EXECUTIVE SUMMARY:
The North American Lake Management Society (NALMS) mission is to forge partnerships among citizens, scientists, and professionals to foster the management and protection of lakes and reservoirs for today and tomorrow. Angela will be attending and presenting at the annual NALMS conference as a continued education opportunity and to fulfill the requirements needed to obtain a Certified Lake Manager (CLM) distinction which will provide Lake County Water Resources Department with additional qualifications and expertise to better manage Lake County aquatic resources. While attending the conference Angela is planning on attending two workshops; 1) Internal Phosphorus Loading and Cyanobacteria and, 2) Storm water Management for Lake Managers. Both of these workshops cover relevant issues currently impacting Clear Lake and provide valuable training for several programs being managed by Water Resources.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $1,500.00
Amount Budgeted: $1,500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel for Lake County Water Resources Invasive Species Coordinator Angela De Palma-Dow to attend and present at the 39th Annual International Symposium of the North America Lake Management Society in Burlington, VT from November 11-15, 2019.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.17 The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
6. Timed Items
6.19:05 A.M. - Public Input
On motion of Supervisor Crandell, and by vote of the Board, reopened public input.
Clerk’s notes: Public members Joan Moss and Ann Prayne spoke.
6.29:10 A.M. - Presentation of Proclamation Recognizing the South Lake County Fire Protection District for 50 Years of Ambulance Service
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record.
6.39:15 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Resolution
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 5, 2019
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Sabatier, and by vote of the Board, approved the continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. Environmental Health Director Jasjit Kang spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:20 A.M. - PUBLIC HEARING - (THIS ITEM WILL BE CONTINUED TO THE NOVEMBER 19, 2019 MEETING) Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
continued — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
The attached Resolution and exhibit reflect staff's recommendation to amend fees related to the Environmental Health Department, Planning Department and Water Resources Department.
The Environmental Health Department is requesting to increase the fees collected by the Planning Division to cover actual costs. These fees are charged in 15 minute increments based on the rate of $124/hour. The Master Fee Schedule update approved on February 7, 2017 increased the hourly rate to $116, based on a cost study, and the proposed rate is based on CPI increases for subsequent years.
The portion of specific Planning Division fees which include charges from Environmental Health are being increased to match the actual costs related to said services.
Water Resources is requesting to decrease the fee for Quagga Mussel Sticker Residents/Visitors from $21 to $20 to better serve the public.
Staff is recommending this annual or as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 11/19/19 unless governed by Government Code 66017 in which case the fees will become effective 1/20/20.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: November 19, 2019
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend fees related to the Environmental Health Department, Planning Department and Water Resources Department.
The Environmental Health Department is requesting to increase the fees collected by the Planning Division to cover actual costs. These fees are charged in 15 minute increments based on the rate of $124/hour. The Master Fee Schedule update approved on February 7, 2017 increased the hourly rate to $116, based on a cost study, and the proposed rate is based on CPI increases for subsequent years.
The portion of specific Planning Division fees which include charges from Environmental Health are being increased to match the actual costs related to said services.
Water Resources is requesting to decrease the fee for Quagga Mussel Sticker Residents/Visitors from $21 to $20 to better serve the public.
Staff is recommending this annual or as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 11/19/19 unless governed by Government Code 66017 in which case the fees will become effective 1/20/20.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
On motion of Supervisor Sabatier, and by vote of the Board, continued the item to the November 19, 2019 meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(Continued from the October 22, 2019 Meeting) Discussion and Consideration of Letter of Intent to sell 7175 South Center Drive, Clearlake to Lake Transit Authority
Letter
Staff memo
EXECUTIVE SUMMARY:
The county has been pursuing to prepare a property, located at 7175 South Center Drive in the City of Clearlake, for a potential sale to the Lake Transit Authority (LTA). LTA has been working and designing a more appropriate bus depot which offer a better experience and situation than the current hub depot located next to Big 5 and Walmart in Clearlake. Since the timing of the property being prepared and sold to LTA has taken longer than anticipated, I would like to offer that we sign a letter of intent stating that the board intends to surplus and sell the property. Furthermore LTA will have legal right to have a priority bid to purchase the property due to the nature of their agency and their agency status. The reason for the letter of intent is due to a grant opportunity that would allow LTA to acquire funding to begin the construction of the bus depot. If we do not approve a letter of intent, the process to sell the property will not be finished in time and this will delay LTA's ability to attempt to acquire funds until the following grant Notice of Funding Availability next year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve letter of intent; and (b) Work with APC/LTA staff to produce a letter of intent.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Bruno Sabatier, District 2 Supervisor
DATE: November 5, 2019
SUBJECT: Letter of Intent to sell 7175 South Center Drive, Clearlake to Lake Transit Authority
EXECUTIVE SUMMARY:
The county has been pursuing to prepare a property, located at 7175 South Center Drive in the City of Clearlake, for a potential sale to the Lake Transit Authority (LTA). LTA has been working and designing a more appropriate bus depot which offer a better experience and situation than the current hub depot located next to Big 5 and Walmart in Clearlake. Since the timing of the property being prepared and sold to LTA has taken longer than anticipated, I would like to offer that we sign a letter of intent stating that the board intends to surplus and sell the property. Furthermore LTA will have legal right to have a priority bid to purchase the property due to the nature of their agency and their agency status. The reason for the letter of intent is due to a grant opportunity that would allow LTA to acquire funding to begin the construction of the bus depot. If we do not approve a letter of intent, the process to sell the property will not be finished in time and this will delay LTA's ability to attempt to acquire funds until the following grant Notice of Funding Availability next year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve letter of intent; and (b) Work with APC/LTA staff to produce a letter of intent.
Discussion item only.
Clerk’s notes: Supervisor Sabatier presented the item to the Board.
Chair Scott asked if anyone present wished to speak. Tom Slate spoke. No one else wished to speak and the public input portion of this item was closed.
7.3ADDENDUM - Discussion of possible changes to policy as it relates to our employees and their work situation during times of disaster, PSPS and other related events
Action Item
Staff memo
EXECUTIVE SUMMARY:
I am requesting our Board discuss possible changes to policy as it relates to our employees and their work situation during times of disaster, PSPS and other related events.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
DATE: November 5, 2019
SUBJECT: Discussion of possible changes to policy as it relates to our employees and their work situation during times of disaster, PSPS and other related events
EXECUTIVE SUMMARY:
I am requesting our Board discuss possible changes to policy as it relates to our employees and their work situation during times of disaster, PSPS and other related events.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Possible direction to staff.
Discussion item only.
Clerk’s notes: Supervisor Brown introduced the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Scott asked if anyone present wished to speak. Ann Prayne spoke. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of appointment of two Supervisors to serve on a committee with two City Council members from Clearlake and from Lakeport to develop, propose and demand solutions to PG&E-imposed Public Safety Power Shutoffs
Action Item
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
On October 31, 2019, your Board met jointly with the City Councils of Clearlake and Lakeport to discuss the many negative impacts and issues resulting from the recent PG&E-imposed Public Safety Power Shutoffs (PSPS).
At the close of the meeting, all three jurisdictions approved a letter to the California Public Utilities Commission (CPUC), demanding that CPUC stand up to the abuse PG&E is imposing on our communities.
The three jurisdictions also agreed that a committee would be formed, comprised of two elected representatives from each jurisdiction, along with staff support, to focus on continuing advocacy efforts on behalf all Lake County residents and to develop, propose and demand solutions.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint two Supervisors to serve on a committee, along with two representatives from the City Councils of Clearlake and Lakeport, to develop, propose and demand solutions to PG&E-imposed Public Safety Power Shutoffs.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 5, 2019
SUBJECT: Consideration of appointment of two Supervisors to serve on a committee with two City Council members from Clearlake and from Lakeport to develop, propose and demand solutions to PG&E-imposed Public Safety Power Shutoffs
EXECUTIVE SUMMARY:
On October 31, 2019, your Board met jointly with the City Councils of Clearlake and Lakeport to discuss the many negative impacts and issues resulting from the recent PG&E-imposed Public Safety Power Shutoffs (PSPS).
At the close of the meeting, all three jurisdictions approved a letter to the California Public Utilities Commission (CPUC), demanding that CPUC stand up to the abuse PG&E is imposing on our communities.
The three jurisdictions also agreed that a committee would be formed, comprised of two elected representatives from each jurisdiction, along with staff support, to focus on continuing advocacy efforts on behalf all Lake County residents and to develop, propose and demand solutions.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint two Supervisors to serve on a committee, along with two representatives from the City Councils of Clearlake and Lakeport, to develop, propose and demand solutions to PG&E-imposed Public Safety Power Shutoffs.
On motion of Supervisor Crandell, and by vote of the Board, appointed Supervisor Simon and Supervisor Brown as delegates and Supervisor Sabatier as an alternate to serve on a committee with two City Council members from Clearlake and from Lakeport to develop, propose and demand solutions to PG&E-imposed Public Safety Power Shutoffs. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Chair Scott introduced the item to the Board. County Administrative Officer Carol Huchingson, County Counsel Anita Grant, and Undersheriff Chris Macedo spoke.
Chair Scott asked if anyone present wished to speak and the following people spoke: Ann Prayne and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2020; (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2020; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2020.
Appointment
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2020. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2020 and your delegate and alternate to the RCRC ESJPA Board of Directors for 2020. See attached memos from RCRC for additional information.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint delegate and alternate to RCRC Board of Directors for 2020.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2020.
(c) Appoint delegate and alternate to RCRC ESJPA Board of Directors for 2020.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 5, 2019
SUBJECT: Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2020; (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2020; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2020.
EXECUTIVE SUMMARY:
RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2020. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2020 and your delegate and alternate to the RCRC ESJPA Board of Directors for 2020. See attached memos from RCRC for additional information.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint delegate and alternate to RCRC Board of Directors for 2020.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2020.
(c) Appoint delegate and alternate to RCRC ESJPA Board of Directors for 2020.
(a) On motion of Supervisor Simon, and by vote of the Board, reappointed Supervisor Crandell as the delegate and Supervisor Sabatier as the alternate to the Rural County Representatives Board of Directors for 2020. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(b) On motion of Supervisor Sabatier, and by vote of the Board, reappointed Supervisor Crandell as the delegate and Supervisor Sabatier as the alternate to the Golden State Finance Authority Board of Directors for 2020. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
On motion of Supervisor Simon, and by vote of the Board, reopened item 7.5. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(c) On motion of Supervisor Simon, and by vote of the Board, reappointed Supervisor Simon as the delegate and Public Services Director Lars Ewing as the alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority Board of Directors for 2020. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: (a) Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(C) Chair Scott introduced the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
Supervisor Simon requested to reopen this item to correct the original motion.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Discussion and Consideration of Area Plan Updates
Report
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
FISCAL IMPACT: __ None (without staff involvement) __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): TBD
FISCAL IMPACT (Narrative):
Organization of community groups for area plan updates without staff involvement will not have any short-term fiscal impact, since County Staff will not be part of the meetings. Long-term, however, this process may have a negative impact, causing delays in the updates if the results from the community meetings are not consistent with the General Plan, or is lacking in other ways. Additionally, the Area Plan documents must go through the CEQA process. Historically, Environmental Impact Reports have been prepared for Lake County Area Plans.
STAFFING IMPACT (if applicable): TBD
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning Area Plan updates and un-staffed community meetings.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Byron Turner, Principal Planner
DATE: November 5, 2019
SUBJECT: Discussion and Consideration of Area Plan Updates
EXECUTIVE SUMMARY:
Staff has been requested to provide the Board of Supervisors a scope and timeline of potential area plan updates, including a discussion of the ability of Board members to organize community meetings for area plan development without County Staff involvement. Community meetings without County Staff may be valuable to a certain extent, as the community could provide research and insight to the Plans. Overall, staff prepares the plans and ensure that they are consistent with local regulations including the Lake County General Plan.
FISCAL IMPACT: __ None (without staff involvement) __Budgeted __Non-Budgeted
Estimated Cost: $100,000 (CEQA only)
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): TBD
FISCAL IMPACT (Narrative):
Organization of community groups for area plan updates without staff involvement will not have any short-term fiscal impact, since County Staff will not be part of the meetings. Long-term, however, this process may have a negative impact, causing delays in the updates if the results from the community meetings are not consistent with the General Plan, or is lacking in other ways. Additionally, the Area Plan documents must go through the CEQA process. Historically, Environmental Impact Reports have been prepared for Lake County Area Plans.
STAFFING IMPACT (if applicable): TBD
..Recommended Action
RECOMMENDED ACTION:
Provide direction to staff concerning Area Plan updates and un-staffed community meetings.
On motion of Supervisor Simon, and by vote of the Board, approved Community Development's recommendation to move forward with the Area Plan Updates. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. Associate Planner Byron Turner was present.
Chair Scott asked if anyone present wished to speak and the following people spoke: Joan Moss, Jessica Pyska, and Betsy Cahn. No one else wished to speak and the public input portion of this item was closed.
7.7Consideration of Resolution Amending Resolution No. 2019-70, Adopting a Policy for the Collection of Taxes Due Pursuant to the Lake County Cannabis Cultivation Tax Ordinance
Resolution
Adopted — Pass
Staff memo
On or about May 14, 2019, your Board adopted a Resolution adopting a policy for the collection of taxes due pursuant to the Lake County Cannabis Cultivation Tax Ordinance. In that resolution, your Board clarified what it means to begin to engage in cannabis cultivation operations for purposes of accrual of cultivation taxes. Said taxes begin to accrue when cannabis cultivation operations, whether indoor or outdoor, begins and all required state and local permits have been obtained.
As with any new industry and resulting taxation protocol, there are often additional points of clarification that should be made from time to time. Today, for your Board's review and consideration is a further such clarification presented on behalf of Supervisor Sabatier. Specifically, your Board is asked to consider a further amendment to the above-described resolution which would clarify the taxation process in the event a cannabis cultivation permittee determines to "opt out" of cultivation operations for a prescribed period of time.
The resolution amendment is intended to establish the following:
1. Complete Opt-Out. A cannabis cultivation permittee who has engaged in permitted cannabis cultivation in Lake County for a period of no less than two years, may determine to cease all cultivation operations at a particular permitted location for a specified period of time (a "complete opt-out"). Such a permittee may avoid the payment of cannabis cultivation taxes for the period of such an opt-out under the following circumstances:
a. The permittee must cease all cultivation operations under his/her permit at the subject location.
b. The permittee must provide written notice to the Community Development Department of his/her decision to completely opt-out for a specified period on or before June 1 of a tax year.
c. The permittee must acknowledge and agree that once he/she issues such a written notice, that permittee is completely foreclosed from engaging in cannabis cultivation operations at the subject location for the time specified in the opt-out notice filed by that permittee.
d. The permittee agrees that consequent to his/her notice of a complete opt-out, he/she will permit Community Development to enter the subject location at reasonable times for purposes of conducting an inspection(s) to ensure that all cannabis cultivation operations have ceased.
This resolution is offered as a first draft for your Board's review and consideration. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Once the document is in its final form, the resolution can be offered for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: November 5, 2019
SUBJECT: Consideration of Resolution Amending Resolution No. 2019-70, Adopting a Policy for the Collection of Taxes Due Pursuant to the Lake County Cannabis Cultivation Tax Ordinance
EXECUTIVE SUMMARY:
On or about May 14, 2019, your Board adopted a Resolution adopting a policy for the collection of taxes due pursuant to the Lake County Cannabis Cultivation Tax Ordinance. In that resolution, your Board clarified what it means to begin to engage in cannabis cultivation operations for purposes of accrual of cultivation taxes. Said taxes begin to accrue when cannabis cultivation operations, whether indoor or outdoor, begins and all required state and local permits have been obtained.
As with any new industry and resulting taxation protocol, there are often additional points of clarification that should be made from time to time. Today, for your Board's review and consideration is a further such clarification presented on behalf of Supervisor Sabatier. Specifically, your Board is asked to consider a further amendment to the above-described resolution which would clarify the taxation process in the event a cannabis cultivation permittee determines to "opt out" of cultivation operations for a prescribed period of time.
The resolution amendment is intended to establish the following:
1. Complete Opt-Out. A cannabis cultivation permittee who has engaged in permitted cannabis cultivation in Lake County for a period of no less than two years, may determine to cease all cultivation operations at a particular permitted location for a specified period of time (a "complete opt-out"). Such a permittee may avoid the payment of cannabis cultivation taxes for the period of such an opt-out under the following circumstances:
a. The permittee must cease all cultivation operations under his/her permit at the subject location.
b. The permittee must provide written notice to the Community Development Department of his/her decision to completely opt-out for a specified period on or before June 1 of a tax year.
c. The permittee must acknowledge and agree that once he/she issues such a written notice, that permittee is completely foreclosed from engaging in cannabis cultivation operations at the subject location for the time specified in the opt-out notice filed by that permittee.
d. The permittee agrees that consequent to his/her notice of a complete opt-out, he/she will permit Community Development to enter the subject location at reasonable times for purposes of conducting an inspection(s) to ensure that all cannabis cultivation operations have ceased.
This resolution is offered as a first draft for your Board's review and consideration. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Once the document is in its final form, the resolution can be offered for passage.
Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Director Michalyn DelValle, Tax Administrator Patrick Sullivan, and Assistant Treasurer Tax Collector Elizabeth Martinez spoke.
Chair Scott asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
7.8Consideration of an Ordinance amending specified sections of Chapter 13 of the Lake County Code relating to Administrative Fines for Violations of County Code relating to the failure to obtain Cannabis Cultivation Permits.
Ordinance
Staff memo
Attached for your Board's initial review and consideration is a rough draft of an ordinance further amending Chapter 13 of the Lake County relating to the imposition of administrative fines relating to the failure to obtain cannabis cultivation permits.
As the ordinance draft indicates, there is significant environmental damage which may result from unlicensed and unpermitted operations may constitute unfair business practice, putting those engaged in permitted cannabis cultivation operations at a distinct and significant disadvantage.
The ordinance as amended reflects the existing penalties which appear in Section 52.2 (b) (1) (2), and (3), but also reflects a per plant violation that would be incurred immediately and continue until the violations of this ordinance have been corrected. Finally, the ordinance draft refers to the ability of the County to bring an unfair business practices action as well as criminal prosecution.
This is a rough draft intended to spur discussion and consideration by your Board and comments from the public before proceeding with the ordinance in its final form.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
Once the ordinance is in its final form, it will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: November 5, 2019
SUBJECT: Consideration of an Ordinance amending specified sections of Chapter 13 of the Lake County Code relating to Administrative Fines for Violations of County Code relating to the failure to obtain Cannabis Cultivation Permits.
EXECUTIVE SUMMARY:
Attached for your Board's initial review and consideration is a rough draft of an ordinance further amending Chapter 13 of the Lake County relating to the imposition of administrative fines relating to the failure to obtain cannabis cultivation permits.
As the ordinance draft indicates, there is significant environmental damage which may result from unlicensed and unpermitted operations may constitute unfair business practice, putting those engaged in permitted cannabis cultivation operations at a distinct and significant disadvantage.
The ordinance as amended reflects the existing penalties which appear in Section 52.2 (b) (1) (2), and (3), but also reflects a per plant violation that would be incurred immediately and continue until the violations of this ordinance have been corrected. Finally, the ordinance draft refers to the ability of the County to bring an unfair business practices action as well as criminal prosecution.
This is a rough draft intended to spur discussion and consideration by your Board and comments from the public before proceeding with the ordinance in its final form.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
Once the ordinance is in its final form, it will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
Discussion item only.
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Chief Building Official David Casian, Community Development Director Michalyn DelValle, and Code Enforcement Manager Andrew Williams spoke. Assistant Treasurer Tax Collector Elizabeth Martinez was present.
Chair Scott asked if anyone present wished to speak and the following people spoke: Jessica Pyska and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.9Consideration of Change Order No. One for Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10, for a decrease of $5,334.02 and a Revised Contract amount of $560,718.23
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Contract Change Order No. 1 addresses the redesign of Location 2 - South Main/Soda Bay Road/Hwy 175 intersection and Location 3 - Soda Bay Road from Manning Creek Bridge to Big Valley Road of the project to better fit field conditions identified during project layout. This CCO also balances all paving related Bid Items to actual final in-place quantities for all (3) three locations. This results in a decrease of $5,334.02 to the contract amount of $566,052.25 for a revised contract amount of $560,718.23.
This project is fully funded from a portion of the County's SB1 Program funds.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $600,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for a decrease of $5,334.02 and a revised contract amount of $560,718.23.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 5, 2019
SUBJECT: Consideration of Change Order No. One for Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10, for a decrease of $5,334.02 and a Revised Contract amount of $560,718.23
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the redesign of Location 2 - South Main/Soda Bay Road/Hwy 175 intersection and Location 3 - Soda Bay Road from Manning Creek Bridge to Big Valley Road of the project to better fit field conditions identified during project layout. This CCO also balances all paving related Bid Items to actual final in-place quantities for all (3) three locations. This results in a decrease of $5,334.02 to the contract amount of $566,052.25 for a revised contract amount of $560,718.23.
This project is fully funded from a portion of the County's SB1 Program funds.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: -5,334.02
Amount Budgeted: $600,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for a decrease of $5,334.02 and a revised contract amount of $560,718.23.
On motion of Supervisor Sabatier, and by vote of the Board, approved Change Order No. One for Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10, for a decrease of $5,334.02 and a Revised Contract amount of $560,718.23. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.10Consideration of (a) Purchase of four (4) fully equipped 2020 Ford Transit 150 PTV Jail Transport Vans from Redwood Ford from the Sheriff/Pursuit Vehicle Replacement Budget Unit 2217, Object Code 62.72 and (b) Authorize the Sheriff/Coroner or his Designee to issue a Purchase Order to Redwood Ford in the amount of $258,176.
Action Item
approved — Pass
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department is requesting your Boards' approval to purchase four (4) fully equipped 2020 Ford Transit 150 PTV jail transport vans from Redwood Ford.
Jail staff inspected the Ford Cargo Van, Chevrolet Express Van and Dodge Promaster Van. Staff made a determination that the Ford Cargo Van would be best utilized for the needs of the Lake County Jail.
A request for sealed bids for a Ford Transit 150 PVT (prisoner transport van) was issued on September 30, 2019 and sent to the following dealers:
Redwood Ford
Downtown Ford
Corning Ford
Folsom Lake Ford
Matt Mazzei
These vehicles will replace existing vehicles that will soon reach the 120,000 mile cap or are no longer serviceable.
Of the bids that were issued, only one bid was received. According to the bid submittal, Redwood Ford will be coordinating with Lehr out of Sacramento for the vehicle equipment installations. There will be some additional costs which are not included in the purchase order price but are included in the estimated costs below.
This purchase will be paid out of the Sheriff/Pursuit Vehicle Replacement Budget 2217/28.30.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: 200,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Pursuit Vehicle Replacement Budget 2217
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of (a) Purchase of four (4) fully equipped 2020 Ford Transit 150 PTV jail transport vans from Redwood Ford from the Sheriff/Pursuit Vehicle Replacement Budget Unit 2217, Object Code 62.72 and (b) Authorize the Sheriff/Coroner or his designee to issue a purchase order to Redwood Ford in the amount of $258,176
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 5, 2019
SUBJECT: Consideration of (a) Purchase of four (4) fully equipped 2020 Ford Transit 150 PTV jail transport vans from Redwood Ford from the Sheriff/Pursuit Vehicle Replacement Budget Unit 2217, Object Code 62.72 and (b) Authorize the Sheriff/Coroner or his designee to issue a purchase order to Redwood Ford in the amount of $258,176
EXECUTIVE SUMMARY: The Sheriff's Department is requesting your Boards' approval to purchase four (4) fully equipped 2020 Ford Transit 150 PTV jail transport vans from Redwood Ford.
Jail staff inspected the Ford Cargo Van, Chevrolet Express Van and Dodge Promaster Van. Staff made a determination that the Ford Cargo Van would be best utilized for the needs of the Lake County Jail.
A request for sealed bids for a Ford Transit 150 PVT (prisoner transport van) was issued on September 30, 2019 and sent to the following dealers:
Redwood Ford
Downtown Ford
Corning Ford
Folsom Lake Ford
Matt Mazzei
These vehicles will replace existing vehicles that will soon reach the 120,000 mile cap or are no longer serviceable.
Of the bids that were issued, only one bid was received. According to the bid submittal, Redwood Ford will be coordinating with Lehr out of Sacramento for the vehicle equipment installations. There will be some additional costs which are not included in the purchase order price but are included in the estimated costs below.
This purchase will be paid out of the Sheriff/Pursuit Vehicle Replacement Budget 2217/28.30.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: 260,000
Amount Budgeted: 200,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Pursuit Vehicle Replacement Budget 2217
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of (a) Purchase of four (4) fully equipped 2020 Ford Transit 150 PTV jail transport vans from Redwood Ford from the Sheriff/Pursuit Vehicle Replacement Budget Unit 2217, Object Code 62.72 and (b) Authorize the Sheriff/Coroner or his designee to issue a purchase order to Redwood Ford in the amount of $258,176
(a) On motion of Supervisor Simon, and by vote of the Board, approved the purchase of four (4) fully equipped 2020 Ford Transit 150 PTV Jail Transport Vans from Redwood Ford from the Sheriff/Pursuit Vehicle Replacement Budget Unit 2217, Object Code 62.72 . The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
(b) On motion of Supervisor Simon, and by vote of the Board, authorized the Sheriff/Coroner or his Designee to issue a Purchase Order to Redwood Ford in the amount of $258,176. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Crandell, Brown, and Scott
Clerk’s notes: (a) Interim Jail Commander Richard Ward presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Interim Jail Commander Richard Ward presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2), (e) (3): Claim of Robinson
Closed Session Item
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2), (e) (5): One Potential Case
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:42 p.m. having taken no action.