Board Of Supervisors — Tuesday, November 26, 2019
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program and authorize the Chair to sign
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Riviera Heights and Riviera West are partnering on a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program, which has three categories for funding - hazardous fuel reduction, fire prevention education, and fire prevention planning. Kelseyville Fire Protection District has agreed to be the sponsoring organization.
The goal for the project is hazardous fuel reduction, with a focus on removal of dead, dying, distressed knob cone pine and grey pine, in vulnerable common areas, and along major evacuation routes through both communities. I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letter of support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
DATE: November 26, 2019
SUBJECT: Approve Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Riviera Heights and Riviera West are partnering on a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program, which has three categories for funding - hazardous fuel reduction, fire prevention education, and fire prevention planning. Kelseyville Fire Protection District has agreed to be the sponsoring organization.
The goal for the project is hazardous fuel reduction, with a focus on removal of dead, dying, distressed knob cone pine and grey pine, in vulnerable common areas, and along major evacuation routes through both communities. I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letter of support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for a grant request to CAL FIRE's California Climate Investments (CCI) Fire Prevention Grant Program and Authorize the Chair to Sign.
5.2(a) Approve Letter of Support for a grant request to CAL FIRE's Forest Health Grant Program and authorize the Chair to sign; and (b) Approve Letter of Support for a grant request to CAL FIRE's Fire Prevention Grant Program and authorize the Chair to sign
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A large group of landowners are jointly applying for a Cal Fire Forest Health grant and a Cal Fire Fire Prevention grant. The grants are for multi-focus, on-the-ground, fire prevention and fire resilience projects. These projects are exactly the type that we need, to both recover from, and help prevent further wildfire disasters in the County.
The grants will be applied for, and administered by Clear Lake Environmental Research Center (CLERC). There are dozens of landowners involved in each grant project, and both grants will have very significant impact on large tracts of land.
The Benmore Valley Project will be a component of both of the grants. Benmore has already done a huge amount of fire prevention work, to set-up for their next phase of additional community scale firebreak construction and prescribed burning, in the Scotts Creek watershed. These Cal Fire grants will also assist the Benmore Valley Project in bringing in more low income community involvement into their fire ecology restoration work.
I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letters of support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Letter of Support for a grant request to CAL FIRE's Forest Health Grant Program and authorize the Chair to sign; and (b) Approve Letter of Support for a grant request to CAL FIRE's Fire Prevention Grant Program and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Bruno Sabatier, District 2 Supervisor
DATE: November 26, 2019
SUBJECT: (a) Approve Letter of Support for a grant request to CAL FIRE's Forest Health Grant Program and authorize the Chair to sign; and (b) Approve Letter of Support for a grant request to CAL FIRE's Fire Prevention Grant Program and authorize the Chair to sign
EXECUTIVE SUMMARY:
A large group of landowners are jointly applying for a Cal Fire Forest Health grant and a Cal Fire Fire Prevention grant. The grants are for multi-focus, on-the-ground, fire prevention and fire resilience projects. These projects are exactly the type that we need, to both recover from, and help prevent further wildfire disasters in the County.
The grants will be applied for, and administered by Clear Lake Environmental Research Center (CLERC). There are dozens of landowners involved in each grant project, and both grants will have very significant impact on large tracts of land.
The Benmore Valley Project will be a component of both of the grants. Benmore has already done a huge amount of fire prevention work, to set-up for their next phase of additional community scale firebreak construction and prescribed burning, in the Scotts Creek watershed. These Cal Fire grants will also assist the Benmore Valley Project in bringing in more low income community involvement into their fire ecology restoration work.
I respectfully request the Board support this effort by way of authorizing the Chair to sign the attached letters of support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Letter of Support for a grant request to CAL FIRE's Forest Health Grant Program and authorize the Chair to sign; and (b) Approve Letter of Support for a grant request to CAL FIRE's Fire Prevention Grant Program and authorize the Chair to sign.
5.3Adopt Proclamation Recognizing Lucerne, California as Gateway to the Berryessa Snow Mountain National Monument
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
WHEREAS; the Berryessa Snow Mountain National Monument was created by a proclamation issued on July 10, 2015 by President Barack Obama under the Antiquities Act; and
WHEREAS; the national monument is a pristine wilderness and forest area available to the public for outdoor recreation; and
WHEREAS; the access road to the national monument is in close proximity to the town of Lucerne; and
WHEREAS; the town of Lucerne and the county as a whole would benefit economically from this designation;
WHEREAS; the national monument is within easy driving distance for residents of the San Francisco Bay Area, the Sacramento Metropolitan region and expanding communities of the North Bay Areas; and
WHEREAS; the national monument presents a prime opportunity for travel marketing to regional, national and international travelers; and
WHEREAS; the Lucerne Area Town Hall recognizes Lucerne as Gateway to the Berryessa Snow Mountain National Monument.
THEREFORE, be it Proclaimed, that the Lake County Board of Supervisors declares this local recognition for the purpose of inclusion in Lake County Marketing materials and efforts.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing Lucerne, California as Gateway to the Berryessa Snow Mountain National Monument.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Eddie Crandell, District 3 Supervisor
DATE: November 26, 2019
SUBJECT: Adopt Proclamation Recognizing Lucerne, California as Gateway to the Berryessa Snow Mountain National Monument
EXECUTIVE SUMMARY:
WHEREAS; the Berryessa Snow Mountain National Monument was created by a proclamation issued on July 10, 2015 by President Barack Obama under the Antiquities Act; and
WHEREAS; the national monument is a pristine wilderness and forest area available to the public for outdoor recreation; and
WHEREAS; the access road to the national monument is in close proximity to the town of Lucerne; and
WHEREAS; the town of Lucerne and the county as a whole would benefit economically from this designation;
WHEREAS; the national monument is within easy driving distance for residents of the San Francisco Bay Area, the Sacramento Metropolitan region and expanding communities of the North Bay Areas; and
WHEREAS; the national monument presents a prime opportunity for travel marketing to regional, national and international travelers; and
WHEREAS; the Lucerne Area Town Hall recognizes Lucerne as Gateway to the Berryessa Snow Mountain National Monument.
THEREFORE, be it Proclaimed, that the Lake County Board of Supervisors declares this local recognition for the purpose of inclusion in Lake County Marketing materials and efforts.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing Lucerne, California as Gateway to the Berryessa Snow Mountain National Monument.
5.4Approve the Addendum to the Consulting Agreement between the County of Lake and Ellis Planning Associates Inc. and authorize the Board Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department Oral Health Program has entered into an Agreement with Ellis Planning Associates Inc. for consulting services. This addendum is for an addition to the original Scope of Work, an increase in the total compensation, and a one-month extension of the original Agreement.
This addition to the original Scope of Work was not included in the original Agreement because at that time funding was not available, however due to a three year budget revision these funds are now available. This Addendum will allow Ellis Planning Associates Inc. to develop an evaluation plan to promote the success and growth of the oral health program.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $11,792.00
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): This cost has been budgeted to this program.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Addendum to the Consulting Agreement between the County of Lake and Ellis Planning Associates Inc. and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 26, 2019
SUBJECT: Approve the Addendum to the Consulting Agreement between the County of Lake and Ellis Planning Associates Inc. and authorize the Board Chair to sign.
EXECUTIVE SUMMARY:
The Health Services Department Oral Health Program has entered into an Agreement with Ellis Planning Associates Inc. for consulting services. This addendum is for an addition to the original Scope of Work, an increase in the total compensation, and a one-month extension of the original Agreement.
This addition to the original Scope of Work was not included in the original Agreement because at that time funding was not available, however due to a three year budget revision these funds are now available. This Addendum will allow Ellis Planning Associates Inc. to develop an evaluation plan to promote the success and growth of the oral health program.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $11,792.00
Amount Budgeted: $11,792.00
Additional Requested: $0
Annual Cost (if planned for future years): $0
FISCAL IMPACT (Narrative): This cost has been budgeted to this program.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Addendum to the Consulting Agreement between the County of Lake and Ellis Planning Associates Inc. and authorize the Board Chair to sign.
5.5Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Original memo text
'
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chair, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: November 26, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): Unknown
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
5.6Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: November 26, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
5.7Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: November 26, 2019
SUBJECT: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.8Approve Amendment to the Agreement between the County of Lake and the County of Tehama to house juvenile wards for the period from September 22, 2017 through March 30, 2020, for an amount not to exceed $380,000 annually; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Lake County currently contracts with the County of Tehama to house juvenile wards and has done so since September 22, 2017. In the original terms of the Agreement, the daily rate for housing was $100.00 per day. This Amendment would increase that to $150.00 per day.
I would first like to apologize for the Amendment being dated to take effect on August 1, 2019. When I received the Amendment request it was in a "boiler plate" format that Tehama sent to all of the counties they currently contract with. Both our County Counsel and I had numerous revisions, many requiring Tehama County to re-submit it through their own Board agenda process.
This increase was anticipated and budgeted for. As discussed with the Board during Budget Hearings, the decrease in the in-custody juvenile population state-wide has led to the closure of numerous juvenile halls, leaving those that remain open in high demand. We have been very happy with the services provided by Tehama and we believe their facility and staff still represents the best option for many of our wards. Having said that, they are only one of our options. We currently have juvenile ward housing agreements with Sonoma County and with the Tri- County (Yuba, Sutter and Colusa) Regional Facility.
The Probation Department will continue to evaluate the quality of services and most fiscally responsible options for future juvenile housing.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $381,600
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): As stated, this increase was anticipated, budgeted for and approved by the Board in our FY 19/20 Budget.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approval of the Amendment and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: November 26, 2019
SUBJECT: Approve Amendment to the Agreement between the County of Lake and the County of Tehama to house Lake County Juvenile Wards.
EXECUTIVE SUMMARY:
Lake County currently contracts with the County of Tehama to house juvenile wards and has done so since September 22, 2017. In the original terms of the Agreement, the daily rate for housing was $100.00 per day. This Amendment would increase that to $150.00 per day.
I would first like to apologize for the Amendment being dated to take effect on August 1, 2019. When I received the Amendment request it was in a "boiler plate" format that Tehama sent to all of the counties they currently contract with. Both our County Counsel and I had numerous revisions, many requiring Tehama County to re-submit it through their own Board agenda process.
This increase was anticipated and budgeted for. As discussed with the Board during Budget Hearings, the decrease in the in-custody juvenile population state-wide has led to the closure of numerous juvenile halls, leaving those that remain open in high demand. We have been very happy with the services provided by Tehama and we believe their facility and staff still represents the best option for many of our wards. Having said that, they are only one of our options. We currently have juvenile ward housing agreements with Sonoma County and with the Tri- County (Yuba, Sutter and Colusa) Regional Facility.
The Probation Department will continue to evaluate the quality of services and most fiscally responsible options for future juvenile housing.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: Not to exceed $380,000 annually
Amount Budgeted: $381,600
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): As stated, this increase was anticipated, budgeted for and approved by the Board in our FY 19/20 Budget.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approval of the Amendment and authorize the Chair to sign.
5.9(A) Approve the FY 2019 Emergency Management Performance Grant application in the amount of $138,133, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to submit the Emergency Management Performance Grant (EMPG) application for FY 2019. The amount of this grant totals $138,133 and has a 100% county match. This grant will pay a portion of salaries for employees budgeted in 2201 that perform emergency management duties. These employees are certified in the Professional Development Series of Emergency Management and include Undersheriff Chris Macedo, OES Manager Dale Carnathan, OES Coordinator Willie Sapeta, OES Assistant Teresa Stewart, Lt. Gavin Wells, Sheriff/Coroner Administrative Manager Mary Beth Strong and Sr. Staff Services Analyst Nancy McCarrick. 50% of the time spent on OES duties are reimbursable to the County General Fund.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $138,133
Amount Budgeted: $138,133
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies have been budgeted in the Sheriff/OES budget 2704. The County match has been budgeted in the Sheriff/Coroner budget 2201.
STAFFING IMPACT (if applicable): These funds reimburse the Sheriff/Coroner budget 2201 for a portion of salaries for employees in this budget that perform emergency management duties.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (A) Approve the FY 2019 Emergency Management Performance Grant application in the amount of $138,133, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: November 26, 2019
SUBJECT: (A) Approve the FY 2019 Emergency Management Performance Grant application in the amount of $138,133, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to submit the Emergency Management Performance Grant (EMPG) application for FY 2019. The amount of this grant totals $138,133 and has a 100% county match. This grant will pay a portion of salaries for employees budgeted in 2201 that perform emergency management duties. These employees are certified in the Professional Development Series of Emergency Management and include Undersheriff Chris Macedo, OES Manager Dale Carnathan, OES Coordinator Willie Sapeta, OES Assistant Teresa Stewart, Lt. Gavin Wells, Sheriff/Coroner Administrative Manager Mary Beth Strong and Sr. Staff Services Analyst Nancy McCarrick. 50% of the time spent on OES duties are reimbursable to the County General Fund.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $138,133
Amount Budgeted: $138,133
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies have been budgeted in the Sheriff/OES budget 2704. The County match has been budgeted in the Sheriff/Coroner budget 2201.
STAFFING IMPACT (if applicable): These funds reimburse the Sheriff/Coroner budget 2201 for a portion of salaries for employees in this budget that perform emergency management duties.
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (A) Approve the FY 2019 Emergency Management Performance Grant application in the amount of $138,133, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
5.10(A) Approve the FY 2019 Homeland Security application in the amount of $141,960, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The US Department of Homeland Security is providing funding through the Homeland Security Grant Program. This is the eighteenth year this funding has been available.
This grant provides monies for agencies to enhance their capabilities to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies.
The State Homeland Security grant program (SHSGP) has allocated $141,960 for this cycle. These funds can be used for planning for homeland security and emergency operations, the purchase of specialized equipment, training costs and exercises, and the management and administration of these strategies. They can also be used for planning activities associated with vulnerability assessments and the development of security plans and organizational activities
Each page of the grant assurances must be initialed in blue ink by the County Administrative Officer.
We request your Boards' approval to submit this grant application in the amount of $141,960. Upon grant approval, the funds will be allocated in the Sheriff/Office of Emergency Services budget unit 2704 for fiscal year 2019/20 during the mid-year budget update.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): To be allocated during the mid-year budget update. There is no cost to the County at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (A) Approve the FY 2019 Homeland Security application in the amount of $141,960, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Tina Scott, Chairperson, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: November 26, 2019
SUBJECT: (A) Approve the FY 2019 Homeland Security application in the amount of $141,960, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
EXECUTIVE SUMMARY:
The US Department of Homeland Security is providing funding through the Homeland Security Grant Program. This is the eighteenth year this funding has been available.
This grant provides monies for agencies to enhance their capabilities to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies.
The State Homeland Security grant program (SHSGP) has allocated $141,960 for this cycle. These funds can be used for planning for homeland security and emergency operations, the purchase of specialized equipment, training costs and exercises, and the management and administration of these strategies. They can also be used for planning activities associated with vulnerability assessments and the development of security plans and organizational activities
Each page of the grant assurances must be initialed in blue ink by the County Administrative Officer.
We request your Boards' approval to submit this grant application in the amount of $141,960. Upon grant approval, the funds will be allocated in the Sheriff/Office of Emergency Services budget unit 2704 for fiscal year 2019/20 during the mid-year budget update.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $141,960
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): To be allocated during the mid-year budget update. There is no cost to the County at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends (A) Approve the FY 2019 Homeland Security application in the amount of $141,960, (B) Authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet, the Authorized Agent document and the Subrecipient Grants Management Assessment form; (C) Authorize County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Standard Assurances and initial each page, the Lobbying Certification and the FFATA Financial Disclosure document and (D) Authorize the Chairperson of the Board of Supervisors to sign the Certification of the Governing Body Resolution.
5.11ADDENDUM - Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events
Action Item
passed on consent
Motion carried
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY: (Revised 11/25/19)
A wildland fire known as the Kincade Fire began in Sonoma County on October 23, 2019 forcing area-wide evacuations, destroying multiple structures and threatening Lake County.
A wildland fire known as the Burris Fire began to the West of Mendocino County on at the same time, also threatening Lake County.
In addition, between October 9, 2019 and October 29, 2019, repeated and compounding PSPS events have been imposed by PG&E, on the citizens of Lake County, disrupting services and creating extreme hardships for all. As a result of the occurrence of the Kincade Fire, and repeated PSPS events, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 29, 2019.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
On Behalf of: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: November 26, 2019
SUBJECT: ADDENDUM - Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events
EXECUTIVE SUMMARY: (Revised 11/25/19)
A wildland fire known as the Kincade Fire began in Sonoma County on October 23, 2019 forcing area-wide evacuations, destroying multiple structures and threatening Lake County.
A wildland fire known as the Burris Fire began to the West of Mendocino County on at the same time, also threatening Lake County.
In addition, between October 9, 2019 and October 29, 2019, repeated and compounding PSPS events have been imposed by PG&E, on the citizens of Lake County, disrupting services and creating extreme hardships for all. As a result of the occurrence of the Kincade Fire, and repeated PSPS events, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 29, 2019.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.11. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public member Phil Murphy spoke.
6.2Approve the Addendum to the Consulting Agreement between the County of Lake and Ellis Planning Associates Inc. and authorize the Board Chair to sign.
Action Item
approved — Pass
Carried 4-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 26, 2019
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):None
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Crandell, and by vote of the Board, approved continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: Public Health Director Denise Pomeroy introduced the item to the Board. Environmental Health Director Jasjit Kang presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:10 A.M. - Presentation of Proclamation Recognizing Lucerne, California as Gateway to the Berryessa Snow Mountain National Monument
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Lucerne Area Town Hall representative John Jensen.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - (a) Consideration of a Protest by Unity Adjustments of California, Inc., to the Consultant Selection Panel’s Recommendation of Top Respondent to RFP No. 19-06, Request for Proposals for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing; and (b) Approve Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfire Structural Burn Debris Removal Insurance Cost Recovery and Invoicing, in the amount of $328,050.
Action Item
Motion carried · 2 motions
Carried 4-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Counties that participate in publicly-funded Structural Burn Debris Removal programs are obligated to make reasonable efforts to collect any insurance proceeds that are reimbursed to property owners in consideration of the work performed by the public program. Removal of structural burn debris from private property by a government program constitutes a financial benefit under the law, and property owners that are directly provided reimbursement funds by their insurance company must convey those funds to the government of the County where their property is situated. Failure to do so constitutes a Duplication of Benefits, a type of insurance fraud.
Because considerable insurance and other technical expertise is required to appropriately execute cost recovery, the best practice is for County governments to contract with a private entity with the specific expertise and capacity to perform these considerable projects. That is why staff is strongly recommending entering into such an Agreement.
While awaiting the needed billing data from CalOES, which has only recently been received in full, making it possible to start the project, County staff issued RFP No. 19-06 on April 3, 2019, with a submission deadline of May 2, 2019. In conformity with County policy, a Consultant Selection panel comprised of three County Department Heads and other staff with related expertise, as well as a community member with considerable experience in the insurance industry, was convened July 22, to review two proposals received by the County, submitted by Unity Adjustments of California, Inc., and Tetra Tech, Inc. Proposals were evaluated in accordance with criteria described by RFP No. 19-06:
1. Responsiveness to the RFP and County Priorities, 10 points
2. Experience in Debris Removal Insurance Collection as well as proven capability, 50 points
3. Commitment of Established Senior Staff to the Project, 20 points
4. Cost, 10 points
5. Schedule, 10 points
The Consultant Selection Panel determined Tetra Tech, Inc., to be the top ranked; Tetra Tech's proposal was ranked higher by each proposer, and outscored Unity's offering by a 199.5-point margin.
At the Panel's direction, County staff then initiated negotiations with Tetra Tech, and requested Tetra Tech submit their lowest responsible cost proposal. Following a negotiating process, the Agreement available for your Board's consideration today represents a $70,000 reduction in total costs without materially altering the Scope initially proposed, and is nearly $9,000 less than Unity's original Cost Proposal.
A Notice of Intent to Award was distributed the afternoon of Monday, November 18, and Unity Adjustments submitted a written protest Thursday, 11/21, in advance of the 4pm deadline.
Therefore, part (a) of this item will be consideration of Unity's protest, with part (b) consideration of awarding the Agreement to Tetra Tech to follow.
On the strength of the Consultant Selection Panel's endorsement, staff is confident in recommending the Agreement with Tetra Tech here for your consideration, and Tetra Tech is here today to present their proposal and answer any questions from your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfire Structural Burn Debris Removal Insurance Cost Recovery and Invoicing, in the amount of $328,050.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 26, 2019
SUBJECT: (a) Consideration of a Protest by Unity Adjustments of California, Inc., to the Consultant Selection Panel's Recommendation of Top Respondent to RFP No. 19-06, Request for Proposals for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing; and (b) Approve Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfire Structural Burn Debris Removal Insurance Cost Recovery and Invoicing, in the amount of $328,050.
EXECUTIVE SUMMARY:
Counties that participate in publicly-funded Structural Burn Debris Removal programs are obligated to make reasonable efforts to collect any insurance proceeds that are reimbursed to property owners in consideration of the work performed by the public program. Removal of structural burn debris from private property by a government program constitutes a financial benefit under the law, and property owners that are directly provided reimbursement funds by their insurance company must convey those funds to the government of the County where their property is situated. Failure to do so constitutes a Duplication of Benefits, a type of insurance fraud.
Because considerable insurance and other technical expertise is required to appropriately execute cost recovery, the best practice is for County governments to contract with a private entity with the specific expertise and capacity to perform these considerable projects. That is why staff is strongly recommending entering into such an Agreement.
While awaiting the needed billing data from CalOES, which has only recently been received in full, making it possible to start the project, County staff issued RFP No. 19-06 on April 3, 2019, with a submission deadline of May 2, 2019. In conformity with County policy, a Consultant Selection panel comprised of three County Department Heads and other staff with related expertise, as well as a community member with considerable experience in the insurance industry, was convened July 22, to review two proposals received by the County, submitted by Unity Adjustments of California, Inc., and Tetra Tech, Inc. Proposals were evaluated in accordance with criteria described by RFP No. 19-06:
1. Responsiveness to the RFP and County Priorities, 10 points
2. Experience in Debris Removal Insurance Collection as well as proven capability, 50 points
3. Commitment of Established Senior Staff to the Project, 20 points
4. Cost, 10 points
5. Schedule, 10 points
The Consultant Selection Panel determined Tetra Tech, Inc., to be the top ranked; Tetra Tech's proposal was ranked higher by each proposer, and outscored Unity's offering by a 199.5-point margin.
At the Panel's direction, County staff then initiated negotiations with Tetra Tech, and requested Tetra Tech submit their lowest responsible cost proposal. Following a negotiating process, the Agreement available for your Board's consideration today represents a $70,000 reduction in total costs without materially altering the Scope initially proposed, and is nearly $9,000 less than Unity's original Cost Proposal.
A Notice of Intent to Award was distributed the afternoon of Monday, November 18, and Unity Adjustments submitted a written protest Thursday, 11/21, in advance of the 4pm deadline.
Therefore, part (a) of this item will be consideration of Unity's protest, with part (b) consideration of awarding the Agreement to Tetra Tech to follow.
On the strength of the Consultant Selection Panel's endorsement, staff is confident in recommending the Agreement with Tetra Tech here for your consideration, and Tetra Tech is here today to present their proposal and answer any questions from your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfire Structural Burn Debris Removal Insurance Cost Recovery and Invoicing, in the amount of $328,050.
(a) On motion of Supervisor Crandell, and by vote of the Board, denied the protest by Unity Adjustments of California, Inc., to the Consultant Selection Panel's Recommendation of Top Respondent to RFP No. 19-06, Request for Proposals for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(b) On motion of Supervisor Crandell, and by vote of the Board, approved agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfire Structural Burn Debris Removal Insurance Cost Recovery and Invoicing, in the amount of $328,050. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: (a) County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. Robert Ellenberg of Unity Adjustments of California spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) John Buri and Claudia Hill of Tetra Tech presented a PowerPoint Presentation to the Board. Deputy County Administrative Officer Matthew Rothstein and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Addition of a Special Meeting to the Board’s Annual Meeting Calendar for 2019
Action Item
approved — Pass
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
I am recommending your Board make the following addition to your meeting calendar for 2019:
December 9, 2019 Special Meeting
Convene with the City Councils of Clearlake and Lakeport
Timed item at 9:00 a.m.
Consideration of Update to the Strategic Economic Development Plan
Location: Kelseyville Presbyterian Church
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve a Special Board Meeting on December 9, 2019 at 9:00 a.m. at the Kelseyville Presbyterian Church, which will be noticed by the Clerk of the Board per standard practice.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 26, 2019
SUBJECT: Consideration of Addition of a Special Meeting to the Board's Annual Meeting Calendar for 2019
EXECUTIVE SUMMARY:
I am recommending your Board make the following addition to your meeting calendar for 2019:
December 9, 2019 Special Meeting
Convene with the City Councils of Clearlake and Lakeport
Timed item at 9:00 a.m.
Consideration of Update to the Strategic Economic Development Plan
Location: Kelseyville Presbyterian Church
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve a Special Board Meeting on December 9, 2019 at 9:00 a.m. at the Kelseyville Presbyterian Church, which will be noticed by the Clerk of the Board per standard practice.
On motion of Supervisor Sabatier, and by vote of the Board, approved the addition of a special meeting to the Board's Annual Meeting Calendar for 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(a) Consideration of a Side Letter to the Lake County Deputy District Attorney Association (LCDDA) Memorandum of Understanding (MOU); (b) Side Letter to the Lake County to the Lake County Deputy Sheriff Association (LCDSA) MOU for May 7, 2019 to December 31, 2019; (c) Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 – December 31, 2019; (d) Side Letter to the Lake County Employee Association (LCEA) Units #3, #4 and #5 MOU for July 23, 2019 through December 31, 2019; (e) Side Letter to the Lake County Safety Employee Association (LCSEA) MOU for July 23, 2019 – December 31, 2019; (f) Side Letter to the Lake County Sheriff Management Association (LCSMA) 2019 MOU; (g) Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (h) Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and (i) Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019
Action Item
Motion carried · 6 motions
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
While we await the results and recommendations from our Classification and Compensation Study, as a gesture of continued good faith, I am recommending your Board authorize Employee Recognition and Retention Stipends, a one-time lump sum payment to each eligible employee.
Specifically, permanent full time employees would receive a one-time payment of $1,500, to be provided to all on active paid status as of November 20, 2019. Permanent part-time employees would receive a proportionate share in relationship to their part time status.
All stipends would be paid out prior to March 2, 2020.
For the employees of all labor groups agreeing to their side letters by the time your Board considers this agenda item today, every effort shall be made to pay the stipends prior to December 20, 2019.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: $4,548,360
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Non-General Fund departments will cover the cost with their state and federal allocations.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Side Letter to the Lake County Deputy District Attorney Association
(LCDDA) Memorandum of Understanding (MOU);
(b) Approve Side Letter to the Lake County to the Lake County Deputy Sheriff Association (LCDSA) MOU for May 7, 2019 to December 31, 2019;
(c) Approve Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 - December 31, 2019;
(d) Approve Side Letter to the Lake County Employee Association (LCEA) Units #3, #4 and #5 MOU for July 23, 2019 through December 31, 2019;
(e) Approve Side Letter to the Lake County Safety Employee Association (LCSEA) MOU for July 23, 2019 - December 31, 2019;
(f) Approve Side Letter to the Lake County Sheriff Management Association (LCSMA) 2019 MOU;
(g) Adopt the Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019;
(h) Adopt the Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and
(i) Adopt the Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Tina Scott, Chair, Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 26, 2019
SUBJECT: (a) Consideration of a Side Letter to the Lake County Deputy District Attorney Association (LCDDA) Memorandum of Understanding (MOU); (b) Side Letter to the Lake County to the Lake County Deputy Sheriff Association (LCDSA) MOU for May 7, 2019 to December 31, 2019; (c) Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 - December 31, 2019; (d) Side Letter to the Lake County Employee Association (LCEA) Units #3, #4 and #5 MOU for July 23, 2019 through December 31, 2019; (e) Side Letter to the Lake County Safety Employee Association (LCSEA) MOU for July 23, 2019 - December 31, 2019; (f) Side Letter to the Lake County Sheriff Management Association (LCSMA) 2019 MOU; (g) Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019; (h) Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and (i) Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019
EXECUTIVE SUMMARY:
While we await the results and recommendations from our Classification and Compensation Study, as a gesture of continued good faith, I am recommending your Board authorize Employee Recognition and Retention Stipends, a one-time lump sum payment to each eligible employee.
Specifically, permanent full time employees would receive a one-time payment of $1,500, to be provided to all on active paid status as of November 20, 2019. Permanent part-time employees would receive a proportionate share in relationship to their part time status.
All stipends would be paid out prior to March 2, 2020.
For the employees of all labor groups agreeing to their side letters by the time your Board considers this agenda item today, every effort shall be made to pay the stipends prior to December 20, 2019.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $456,000 General Fund
Amount Budgeted: $4,548,360
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Non-General Fund departments will cover the cost with their state and federal allocations.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Side Letter to the Lake County Deputy District Attorney Association
(LCDDA) Memorandum of Understanding (MOU);
(b) Approve Side Letter to the Lake County to the Lake County Deputy Sheriff Association (LCDSA) MOU for May 7, 2019 to December 31, 2019;
(c) Approve Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 - December 31, 2019;
(d) Approve Side Letter to the Lake County Employee Association (LCEA) Units #3, #4 and #5 MOU for July 23, 2019 through December 31, 2019;
(e) Approve Side Letter to the Lake County Safety Employee Association (LCSEA) MOU for July 23, 2019 - December 31, 2019;
(f) Approve Side Letter to the Lake County Sheriff Management Association (LCSMA) 2019 MOU;
(g) Adopt the Resolution Amending Resolution No. 2018-125 Establishing Salaries and Benefits for Management Employees for the Period from July 1, 2018 to June 30, 2019;
(h) Adopt the Resolution Amending Resolution No. 2018-126 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2018 to June 30, 2019; and
(i) Adopt the Resolution Amending Resolution No. 2018-127 Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2018 to June 30, 2019.
(a) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Deputy District Attorney Association (LCDDA) Memorandum of Understanding (MOU). The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Sheriff Association (LCDSA) MOU for May 7, 2019 to December 31, 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(c) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 – December 31, 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(d) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Employee Association (LCEA) Units #3, #4 and #5 MOU for July 23, 2019 through December 31, 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(e) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Lake County Safety Employee Association (LCSEA) MOU for July 23, 2019 – December 31, 2019. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(f) On motion of Supervisor Sabatier, and by vote of the Board, approved the Side Letter to the Lake County Sheriff Management Association (LCSMA) 2019 MOU. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(g) Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(h) Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(i) Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Discussion/Consideration of recruitment for the Registrar of Voters (ROV) position; and/or, (b) Discussion/Consideration of restructuring of the Elections function; and/or, (c) Consideration of appointment of Interim Registrar of Voters
Action Item
Motion carried · 2 motions
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, ROV Catherine McMullen will be leaving employment with Lake County soon. Her last day on the job will be December 2, 2019.
Your Board held initial discussion on next steps for the Elections office during your November 19, 2019 agenda.
There are several options available to your Board, including recruitment for the ROV position, restructuring of the Elections function and appointment of an Interim ROV.
Because this is your last Board meeting before Ms. McMullen leaves her position, your Board will need to direct staff and/or take action today.
As your Board is aware, timing is critical for decision making with respect to the Elections functions, with the March 2020 primary coming up in only about fourteen weeks.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff and/or appointment of Interim Registrar of Voters.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 26, 2019
SUBJECT: (a) Discussion/Consideration of recruitment for the Registrar of Voters (ROV) position; and/or, (b) Discussion/Consideration of restructuring of the Elections function; and/or, (c) Consideration of appointment of Interim Registrar of Voters
EXECUTIVE SUMMARY:
As your Board is aware, ROV Catherine McMullen will be leaving employment with Lake County soon. Her last day on the job will be December 2, 2019.
Your Board held initial discussion on next steps for the Elections office during your November 19, 2019 agenda.
There are several options available to your Board, including recruitment for the ROV position, restructuring of the Elections function and appointment of an Interim ROV.
Because this is your last Board meeting before Ms. McMullen leaves her position, your Board will need to direct staff and/or take action today.
As your Board is aware, timing is critical for decision making with respect to the Elections functions, with the March 2020 primary coming up in only about fourteen weeks.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff and/or appointment of Interim Registrar of Voters.
(a) On motion of Supervisor Sabatier, and by vote of the Board, opened recruitment for the Registrar of Voters (ROV) position. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
(b) Discussion item only. No action taken.
(c) On motion of Supervisor Sabatier, and by vote of the Board, appointed Cathy Saderlund as Interim Registrar of Voters and continue the conversation to the December 10, 2019 meeting. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Auditor-Controller/ County Clerk Cathy Saderlund spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke: Mary Borjon and Michael Green. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Appointments of a Director and Alternate to the California State Association of Counties (CSAC) Board of Directors for 2020
Action Item
approved — Pass
Carried 4-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on Tuesday, December 3, 2019. Any member of your Board of Supervisors is eligible for directorship.
CSAC's Board of Directors holds its first meeting of each year at the association's annual conference. Thus, it is important that your county has its newly appointed board representative at this first meeting. Enclosed is a list of current directors, along with a form for use in notifying us of your Board's nomination.
See attached memo from CSAC or additional information.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representatives as Director and Alternate to CSAC Board of Directors for 2020.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 26, 2019
SUBJECT: Consideration of Appointments of a Director and Alternate to the California State Association of Counties (CSAC) Board of Directors for 2020
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on Tuesday, December 3, 2019. Any member of your Board of Supervisors is eligible for directorship.
CSAC's Board of Directors holds its first meeting of each year at the association's annual conference. Thus, it is important that your county has its newly appointed board representative at this first meeting. Enclosed is a list of current directors, along with a form for use in notifying us of your Board's nomination.
See attached memo from CSAC or additional information.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representatives as Director and Alternate to CSAC Board of Directors for 2020.
On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Sabatier as the Director and Supervisor Scott as the Alternate to the California State Association of Counties (CSAC) Board of Directors for 2020 . The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – Existing Litigation: Werner v. Knudsen, et al.
Closed Session Item
Motion carried
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, approved the filing of a disclaimer of interest. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Crandell, and Brown
Absent- Supervisor: 1 - Scott
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 45956.9 (d)(1) – Existing Litigation: Heart Consciousness Church v. County of Lake, et al.
Closed Session Item
No action taken.