Board Of Supervisors — Tuesday, January 28, 2020
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - Consideration of Amendment Number 1 to Lake County Standard Agreement Number CCC-18-20013, in the amount of $88,000
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On January 24, 2020, I was advised of the California Complete Count-Census 2020 department's offer of additional funding, in the amount of $13,000 to be made available to Lake County for local collaborative outreach efforts. In order to receive the additional funding, the state required your Board approve the attached amendment to agreement, also by January 24, 2020. However, at staff's request, the state has agreed to accept our approved amendment immediately following your January 28, 2020 meeting.
Background
On March 13, 2019, your Board approved the Standard Agreement making Lake County eligible to receive $75,000 to assist with outreach efforts to help ensure that every resident of Lake County is counted. Since that time, County staff has been working collaboratively in this effort, with many community partners.
With the additional funding, the County will become eligible for a total of $88,000 in state funding. Priorities for the additional funding include:
1. Printing of census collateral materials in languages that support the hardest to count demographics and local outreach strategies approved in your Implementation Plan.
2. Providing in-language support at Questionnaire Assistance Centers and other outreach activities focused on motivating hardest to count communities to complete the census questionnaire.
3. Executing census outreach activities in tracks where there are currently no activities planned.
4. Bolstering existing efforts in hardest to count census tracks to amplify the campaign's call to action of completing the census questionnaire online
Recommended Action
Approve Amendment Number 1 to Lake County Standard Agreement Number CCC-18-20013, in the amount of $88,000
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Amendment Number 1 to Lake County Standard Agreement Number CCC-18-20013, in the amount of $88,000
Executive Summary: (include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On January 24, 2020, I was advised of the California Complete Count-Census 2020 department's offer of additional funding, in the amount of $13,000 to be made available to Lake County for local collaborative outreach efforts. In order to receive the additional funding, the state required your Board approve the attached amendment to agreement, also by January 24, 2020. However, at staff's request, the state has agreed to accept our approved amendment immediately following your January 28, 2020 meeting.
Background:
On March 13, 2019, your Board approved the Standard Agreement making Lake County eligible to receive $75,000 to assist with outreach efforts to help ensure that every resident of Lake County is counted. Since that time, County staff has been working collaboratively in this effort, with many community partners.
With the additional funding, the County will become eligible for a total of $88,000 in state funding. Priorities for the additional funding include:
1. Printing of census collateral materials in languages that support the hardest to count demographics and local outreach strategies approved in your Implementation Plan.
2. Providing in-language support at Questionnaire Assistance Centers and other outreach activities focused on motivating hardest to count communities to complete the census questionnaire.
3. Executing census outreach activities in tracks where there are currently no activities planned.
4. Bolstering existing efforts in hardest to count census tracks to amplify the campaign's call to action of completing the census questionnaire online
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Number 1 to Lake County Standard Agreement Number CCC-18-20013, in the amount of $88,000
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
On motion of Supervisor Sabatier, and by vote of the Board, approved Amendment Number 1 to Lake County Standard Agreement Number CCC-18-20013, in the amount of $88,000. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing Caltrans District 1 and Konocti Conservation Camp Crews for Outstanding Efforts to Mitigate Wildfire Risk in 2019
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
We regularly and rightfully recognize the invaluable work of our First Responders in the aftermath of disaster events. It is equally important we recognize the extraordinary efforts of individuals and organizations that work to prevent disasters from occurring.
From 2015-2018, Lake County faced four consecutive devastating fire seasons, and the efforts of so many to respond stretched the capacity of nearly every public agency. Though we did face some wildfire events in 2019, none were of the scale of the previous fire seasons, and the help and support of Caltrans District 1 and Konocti Conservation Camp were a significant contributor.
In mid-2019, Paul Johnson and Marty Sills of Caltrans met me on their own time, on a Saturday, and identified an area of potential wildfire concern from Ely Stage Stop to the end of California State Route 281, Soda Bay Road. Cal Fire Battalion Chief Jake Hannan, Chief Greg Bertelli, and Konocti Conservation Camp put together an inmate crew, and over the course of several days, cleaned 50-100 feet on either side of portions of Soda Bay Road, to protect residents of Clearlake Riviera.
Again, following the 1,000 Hands initiative of August, 2019, Caltrans District 1, South Area, crews mobilized in a timely manner to remove debris cleared by 300 volunteers over a six-mile stretch of Soda Bay Road.
These were significant undertakings that kept Lake County residents safe and kept properties intact, and they warrant our Board's recognition and commendation.
Please adopt and present the attached Proclamation.
Recommended Action
Adopt Proclamation Recognizing Caltrans District 1 and Konocti Conservation Camp Crews for Outstanding Efforts to Mitigate Wildfire Risk in 2019
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Adopt Proclamation Recognizing Caltrans District 1 and Konocti Conservation Camp Crews for Outstanding Efforts to Mitigate Wildfire Risk in 2019
Executive Summary: (include fiscal and staffing impact narrative):
We regularly and rightfully recognize the invaluable work of our First Responders in the aftermath of disaster events. It is equally important we recognize the extraordinary efforts of individuals and organizations that work to prevent disasters from occurring.
From 2015-2018, Lake County faced four consecutive devastating fire seasons, and the efforts of so many to respond stretched the capacity of nearly every public agency. Though we did face some wildfire events in 2019, none were of the scale of the previous fire seasons, and the help and support of Caltrans District 1 and Konocti Conservation Camp were a significant contributor.
In mid-2019, Paul Johnson and Marty Sills of Caltrans met me on their own time, on a Saturday, and identified an area of potential wildfire concern from Ely Stage Stop to the end of California State Route 281, Soda Bay Road. Cal Fire Battalion Chief Jake Hannan, Chief Greg Bertelli, and Konocti Conservation Camp put together an inmate crew, and over the course of several days, cleaned 50-100 feet on either side of portions of Soda Bay Road, to protect residents of Clearlake Riviera.
Again, following the 1,000 Hands initiative of August, 2019, Caltrans District 1, South Area, crews mobilized in a timely manner to remove debris cleared by 300 volunteers over a six-mile stretch of Soda Bay Road.
These were significant undertakings that kept Lake County residents safe and kept properties intact, and they warrant our Board's recognition and commendation.
Please adopt and present the attached Proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Recognizing Caltrans District 1 and Konocti Conservation Camp Crews for Outstanding Efforts to Mitigate Wildfire Risk in 2019
5.2Approve Additional Leave of Absence request for Department of Social Services, Eligibility Specialist III Gary Pepper from January 7, 2020 to June 1, 2020 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Gary Pepper has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from January 7, 2020 through June 1, 2020 on an intermittent basis. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Additional Leave of Absence request for Department of Social Services, Eligibility Specialist III Gary Pepper from January 7, 2020 to June 1, 2020 and authorize the Chair to sign
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Additional Leave of Absence request for Department of Social Services, Eligibility Specialist III Gary Pepper from January 7, 2020 through June 1, 2020 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Gary Pepper has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from January 7, 2020 through June 1, 2020 on an intermittent basis. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Additional Leave of Absence request for Department of Social Services, Eligibility Specialist III Gary Pepper from January 7, 2020 to June 1, 2020 and authorize the Chair to sign
5.3Approve Amendment Number 4 to the Agreement for Indigent Services between the County of Lake and Lake Indigent Defense, LLP and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On December 18, 2019, the Auditor-Controller/County Clerk's Office requested a minor revision to the Public Defender Contract to clarify the payment terms of the agreement.
Both Lake Indigent Defense, LLP partners have agreed to this change.
There are no fiscal or staffing impacts related to this change.
Recommended Action
Approve Amendment Number 4 to the Agreement for Indigent Services between the County of Lake and Lake Indigent Defense, LLP to clarify payment terms and authorize the Chair to sign.
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment Number 4 to the Agreement for Indigent Services between the County of Lake and Lake Indigent Defense, LLP and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
On December 18, 2019, the Auditor-Controller/County Clerk's Office requested a minor revision to the Public Defender Contract to clarify the payment terms of the agreement.
Both Lake Indigent Defense, LLP partners have agreed to this change.
There are no fiscal or staffing impacts related to this change.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Number 4 to the Agreement for Indigent Services between the County of Lake and Lake Indigent Defense, LLP to clarify payment terms and authorize the Chair to sign.
5.4Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
Resolution
pulled on consent
Staff memo
EXECUTIVE SUMMARY:
Attached, for your review and adoption is the Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program). These funding allocations are designated to integrate care for a particularly vulnerable group of Medi-Cal beneficiaries who have been identified as high users of multiple systems and continue to have poor health outcomes. The goal of the WPC Program is the coordination of health, behavioral health, and social services, as applicable, in a patient-centered manner with the goals of improved beneficiary health and wellbeing through more efficient and effective use of resources.
Available funding allocations for eligible activities approved by the WPC Program for Lake County Behavioral Health Services total Five Hundred Fifty Five Thousand One Hundred Thirty Six Dollars and Seventy Six Cents ($555,136.76).
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
Original memo text
..Title
..Body
MEMORANDUM
DATE: February 25, 2020
TO: Board of Supervisors
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
SUBJECT: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
EXECUTIVE SUMMARY:
Attached, for your review and adoption is the Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program). These funding allocations are designated to integrate care for a particularly vulnerable group of Medi-Cal beneficiaries who have been identified as high users of multiple systems and continue to have poor health outcomes. The goal of the WPC Program is the coordination of health, behavioral health, and social services, as applicable, in a patient-centered manner with the goals of improved beneficiary health and wellbeing through more efficient and effective use of resources.
Available funding allocations for eligible activities approved by the WPC Program for Lake County Behavioral Health Services total Five Hundred Fifty Five Thousand One Hundred Thirty Six Dollars and Seventy Six Cents ($555,136.76).
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
This item was continued to the February 25, 2020 meeting.
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
5.5Approve Minutes of the Board of Supervisors meeting held November 19, 2019.
Action Item
passed on consent
5.6Adopt Resolution authorizing the 2020-2021 Grant Project- Lake County Child Advocacy Center Program and Authorize the Chair to sign the Certification and Assurance of Compliance
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This grant from the California Governor's Office of Emergency Services (Cal OES) was created in 2018 for the purpose of funding affiliate, developing, and accredited Child Advocacy Centers in California who work with child abuse victims to reduce trauma to children and their families by using a multidisciplinary team approach. The Victim Witness Division of the District Attorney's Office has had its Multi-Disciplinary Interview Center (MDIC), Hope House, operational for nearly 14 years. The MDIC uses specialized audio/video equipment to conduct children's interviews in a less intimidating setting. Due to the nature of these situations, interviews must be conducted by a specially trained, trauma-informed professional who can build rapport with the child, while conducting a meaningful and productive interview.
There are several reasons we are requesting to continue to apply for this grant:
(1) this is the only CalOES victim services grant that allows funds to be used for Hope House, (the multi-disciplinary interview center)
(2) the current MDIC is lacking adequate storage and the grant will allow funds for a storage unit.
(3) this grant will provide for one full time permanent position, a specially trained forensic interviewer.
All appropriations requested to achieve the goals of this grant project will be reimbursed by grant funds.
Recommended Action
Adopt the Resolution authorizing the 2020-21 Grant Project - Lake County Child Advocacy Center Program and authorize the Chair to sign the Certification and Assurance of Compliance
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Members, Chair, Lake County Board of Supervisors
From: Susan J. Krones, Lake County District Attorney
Subject: Adopt Resolution authorizing the 2020-2021 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to sign the Certification and Assurance of Compliance
Executive Summary: (include fiscal and staffing impact narrative):
This grant from the California Governor's Office of Emergency Services (Cal OES) was created in 2018 for the purpose of funding affiliate, developing, and accredited Child Advocacy Centers in California who work with child abuse victims to reduce trauma to children and their families by using a multidisciplinary team approach. The Victim Witness Division of the District Attorney's Office has had its Multi-Disciplinary Interview Center (MDIC), Hope House, operational for nearly 14 years. The MDIC uses specialized audio/video equipment to conduct children's interviews in a less intimidating setting. Due to the nature of these situations, interviews must be conducted by a specially trained, trauma-informed professional who can build rapport with the child, while conducting a meaningful and productive interview.
There are several reasons we are requesting to continue to apply for this grant:
(1) this is the only CalOES victim services grant that allows funds to be used for Hope House, (the multi-disciplinary interview center)
(2) the current MDIC is lacking adequate storage and the grant will allow funds for a storage unit.
(3) this grant will provide for one full time permanent position, a specially trained forensic interviewer.
All appropriations requested to achieve the goals of this grant project will be reimbursed by grant funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt the Resolution authorizing the 2020-21 Grant Project - Lake County Child Advocacy Center Program and authorize the Chair to sign the Certification and Assurance of Compliance
5.7Approve Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project; Bid No. 20-02, Federal Project No: BRLO-5914(077)
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $2,002,000.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
Recommended Action
Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
| Estimated Cost | $2,002,000.00 |
|---|
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works director
Subject: Approve Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project; Bid No. 20-02, Federal Project No: BRLO-5914(077)
Executive Summary: (include fiscal and staffing impact narrative):
The Plans and Specifications for the Clayton Creek Road at Clayton Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $2,002,000.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
If not budgeted, fill in the blanks below only:
Estimated Cost: $2,002,000.00_ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
5.8Approve Plans and Specifications for the Bartlett Springs Road at Cache Creek Bridge Replacement Project; Bid No. 20-01, Federal Project No: BRLO-5914(092)
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Plans and Specifications for the Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $1,011,000.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
Recommended Action
Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
| Estimated Cost | $1,011,000.00 |
|---|
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Plans and Specifications for the Bartlett Springs Road at Cache Creek Bridge Replacement Project; Bid No. 20-01, Federal Project No: BRLO-5914(092)
Executive Summary: (include fiscal and staffing impact narrative):
The Plans and Specifications for the Bartlett Springs Road at Cache Creek Bridge Rehabilitation Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $1,011,000.
The California Department of Transportation (Caltrans) provides funds to eligible projects through the Highway Bridge Program (HBP). Therefore, this project is 100% funded for construction with Federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
If not budgeted, fill in the blanks below only:
Estimated Cost: $1,011,000.00 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
5.9Approve Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services at an estimated cost increase of $68,400 and authorize the Chairman to sign.
Action Item
pulled on consent
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's Department requests your approval on its contract for Pathology Services with Dr. Bennet Omalu, President of Bennet Omalu Pathology. An RFP was issued on November 15, 2017 at which time three bidders submitted proposals. The Proposers were Bennet Omalu Pathology, Forensic Medical Group and Regional Pathology.
On November 28, 2017, a Consultant Selection Board, comprised of Lt. Corey Paulich, Chief Probation Officer Rob Howe, District Attorney Investigator Jason Cox, Undersheriff Chris Macedo, Retired Captain James Bauman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. A unanimous decision was made to contract with Dr. Bennet Omalu, President of Bennet Omalu Pathology who is a distinguished and highly qualified Forensic and Neuropathologist. At that time, a contract was negotiated with Dr. Omalu. It is requested at this time, Amendment One, covering a five year period, be approved.
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services at an estimated cost increase of $68,400 and authorize the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services at an estimated cost increase of $68,400 and authorize the Chairman to sign.
Executive Summary:
The Sheriff's Department requests your approval on its contract for Pathology Services with Dr. Bennet Omalu, President of Bennet Omalu Pathology. An RFP was issued on November 15, 2017 at which time three bidders submitted proposals. The Proposers were Bennet Omalu Pathology, Forensic Medical Group and Regional Pathology.
On November 28, 2017, a Consultant Selection Board, comprised of Lt. Corey Paulich, Chief Probation Officer Rob Howe, District Attorney Investigator Jason Cox, Undersheriff Chris Macedo, Retired Captain James Bauman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. A unanimous decision was made to contract with Dr. Bennet Omalu, President of Bennet Omalu Pathology who is a distinguished and highly qualified Forensic and Neuropathologist. At that time, a contract was negotiated with Dr. Omalu. It is requested at this time, Amendment One, covering a five year period, be approved.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services at an estimated cost increase of $68,400 and authorize the Chairman to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services at an estimated cost increase of $68,400 with the amendments to change Mendocino to Lake and authorize the Chairman to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: This item was pulled from the consent agenda for discussion and taken up later in the day. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.10Approve First Amendment to the Contract Betweeen the County of Lake and Chabot-Las Positas Community College District and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
On June 25, 2019, your Board approved the contract between Lake County Department of
Social Services (LCDSS) and Chabot-Las Positas Community College District for Title IV-E Foster Care Training in the amount of $1,000,000.00. This amendment is necessary to
change the due date for the 4th Quarter invoice. LCDSS requires additional time to review
the final invoice for proper reconciliation. There are no monetary changes included in this amendment.
Recommended Action
Approve First Amendment to Contract dated June 25, 2019 between the County of Lake and Chabot-Las Positas Community College District, and authorize the Chair to sign.
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: First Amendment to Contract, dated June 25, 2019, between the County of Lake and Chabot-Las Positas Community College District.
Executive Summary:
On June 25, 2019, your Board approved the contract between Lake County Department of
Social Services (LCDSS) and Chabot-Las Positas Community College District for Title IV-E Foster Care Training in the amount of $1,000,000.00. This amendment is necessary to
change the due date for the 4th Quarter invoice. LCDSS requires additional time to review
the final invoice for proper reconciliation. There are no monetary changes included in this amendment.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve First Amendment to Contract dated June 25, 2019 between the County of Lake and Chabot-Las Positas Community College District, and authorize the Chair to sign.
5.11Adopt Resolution revising the Fiscal Year 2019-2020 Adopted Budget of the County of Lake by cancelling reserves in Fund 262 County Service Area No. 2, Spring Valley Water Roads/Bridges and Dams, in the amount of $33,581.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. Senate Bill 92 was enacted in June 2017 and requires owners of dams to prepare inundation maps and submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
The District advertised a Request for Proposals (RFP) for these services, a Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm.
Reserves will be used to prepare dam inundation mapping and emergency action plans. The necessary purchase cannot be delayed until next regular budget cycle and current appropriations in Budget Unit 8462 are not sufficient to finance the purchase.
Attached for your review is a Resolution cancelling Fund 262 County Service Area #2, Spring Valley Water, Roads/Bridges and Dams Capital Improvement Reserve Designation in the amount of $33,581. The amount would be appropriated to Fund 262 Object Code 784.23-80 Professional & Specialized Services.
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action
Adopt Resolution revising the Fiscal Year 2019-2020 Adopted Budget of the County of Lake by cancelling reserves in Fund 262 County Service Area No. 2, Spring Valley Water Roads/Bridges and Dams, in the amount of $33,581.
| Estimated Cost | $33,581.00 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | $33,581.00 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
on behalf of County Service Area #2, Spring Valley
From: Jan Coppinger, Special Districts Administrator
Subject: Adopt Resolution revising the Fiscal Year 2019-2020 Adopted Budget of the County of Lake by cancelling reserves in Fund 262 County Service Area No. 2, Spring Valley Water Roads/Bridges and Dams, in the amount of $33,581.
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. Senate Bill 92 was enacted in June 2017 and requires owners of dams to prepare inundation maps and submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
The District advertised a Request for Proposals (RFP) for these services, a Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm.
Reserves will be used to prepare dam inundation mapping and emergency action plans. The necessary purchase cannot be delayed until next regular budget cycle and current appropriations in Budget Unit 8462 are not sufficient to finance the purchase.
Attached for your review is a Resolution cancelling Fund 262 County Service Area #2, Spring Valley Water, Roads/Bridges and Dams Capital Improvement Reserve Designation in the amount of $33,581. The amount would be appropriated to Fund 262 Object Code 784.23-80 Professional & Specialized Services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $33,581.00 Amount Budgeted: 0 Additional Requested: $33,581.00 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action: Adopt Resolution revising the Fiscal Year 2019-2020 Adopted Budget of the County of Lake by cancelling reserves in Fund 262 County Service Area No. 2, Spring Valley Water Roads/Bridges and Dams, in the amount of $33,581.
5.12Approve Agreement between the County of Lake on behalf of CSA 2 Spring Valley and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $33,581 and authorize the Chair to execute the agreement.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. Two fall under the jurisdiction of LACOSAN and the one addressed by this agreement falls under the jurisdiction of Lake County on behalf of CSA 2. Senate Bill 92 was enacted in June 2017, and requires owners of dams to prepare inundation maps for their dams and critical appurtenant structures. Owners must submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
To this end the District advertised a Request for Proposals (RFP) for these services. Proposals were due by 3:00 p.m. on Wednesday, February 20, 2019. Proposals were received from the following firms: Dudek, Sacramento; WEST Consultants, Inc., Folsom; Water Resources Engineering, Inc., San Francisco; Schaaf & Wheeler Consulting Civil Engineers, San Francisco; WRECO, Walnut Creek; Balance Hydrologics, Berkeley; Peterson Brustad, Inc., Folsom; and GEI Consultants, Inc, Rancho Cordova.
A Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm. The proposers were ranked as follows with WEST Consultants, Inc. clearly the number one ranked firm:
1. WEST Consultants, Inc.
2. Dudek
3. Water Resources Engineering, Inc.
4. Schaaf & Wheeler Consulting Civil Engineers
5. WERCO
6. Balance Hydrologics
7. Peterson Brustad, Inc.
8. GEI Consultants, Inc.
Negotiations with the number one ranked firm were held on September 25, 2019 and September 30, 2019. The scope of services and cost were finalized and agreed upon. Attached for your consideration is the agreement.
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action
Approve Agreement between the County of Lake on behalf of CSA 2 Spring Valley and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $33,581 and authorize the Chair to execute the agreement.
| Estimated Cost | $33,581.00 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | #33,581.00 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors
On behalf of County Service Area #2, Spring Valley
From: Jan Coppinger, Special Districts Administrator
Subject: Approve Agreement between the County of Lake on behalf of CSA 2 Spring Valley and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $33,581 and authorize the Chair to execute the agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. Two fall under the jurisdiction of LACOSAN and the one addressed by this agreement falls under the jurisdiction of Lake County on behalf of CSA 2. Senate Bill 92 was enacted in June 2017, and requires owners of dams to prepare inundation maps for their dams and critical appurtenant structures. Owners must submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
To this end the District advertised a Request for Proposals (RFP) for these services. Proposals were due by 3:00 p.m. on Wednesday, February 20, 2019. Proposals were received from the following firms: Dudek, Sacramento; WEST Consultants, Inc., Folsom; Water Resources Engineering, Inc., San Francisco; Schaaf & Wheeler Consulting Civil Engineers, San Francisco; WRECO, Walnut Creek; Balance Hydrologics, Berkeley; Peterson Brustad, Inc., Folsom; and GEI Consultants, Inc, Rancho Cordova.
A Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm. The proposers were ranked as follows with WEST Consultants, Inc. clearly the number one ranked firm:
1. WEST Consultants, Inc.
2. Dudek
3. Water Resources Engineering, Inc.
4. Schaaf & Wheeler Consulting Civil Engineers
5. WERCO
6. Balance Hydrologics
7. Peterson Brustad, Inc.
8. GEI Consultants, Inc.
Negotiations with the number one ranked firm were held on September 25, 2019 and September 30, 2019. The scope of services and cost were finalized and agreed upon. Attached for your consideration is the agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: $33,581.00 Amount Budgeted: 0 Additional Requested: #33,581.00 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action: Approve Agreement between the County of Lake on behalf of CSA 2 Spring Valley and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $33,581 and authorize the Chair to execute the agreement.
5.13(Sitting as the Lake County Sanitation District Board of Directors) Approve Agreement between Lake County Sanitation District (LACOSAN) and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $43,186 and Authorize the Chair to execute the agreement.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. One falls under the jurisdiction of Lake County on behalf of CSA2, while the other two, addressed by this agreement, fall under the jurisdiction of LACOSAN. Senate Bill 92 was enacted in June 2017, and requires owners of dams to prepare inundation maps for their dams and critical appurtenant structures. Owners must submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
To this end the District advertised a Request for Proposals (RFP) for these services. Proposals were due by 3:00 p.m. on Wednesday, February 20, 2019. Proposals were received from the following firms: Dudek, Sacramento; WEST Consultants, Inc., Folsom; Water Resources Engineering, Inc., San Francisco; Schaaf & Wheeler Consulting Civil Engineers, San Francisco; WRECO, Walnut Creek; Balance Hydrologics, Berkeley; Peterson Brustad, Inc., Folsom; and GEI Consultants, Inc, Rancho Cordova.
A Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm. The proposers were ranked as follows with WEST Consultants, Inc. clearly the number one ranked firm:
1. WEST Consultants, Inc.
2. Dudek
3. Water Resources Engineering, Inc.
4. Schaaf & Wheeler Consulting Civil Engineers
5. WERCO
6. Balance Hydrologics
7. Peterson Brustad, Inc.
8. GEI Consultants, Inc.
Negotiations with the number one ranked firm were held on September 25, 2019 and again on September 30, 2019. The scope of services and cost were finalized and agreed upon. Attached for your consideration is the agreement.
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action
Approve Agreement between Lake County Sanitation District (LACOSAN) and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $43,186 and Authorize the Chair to execute the agreement.
| Estimated Cost | $43,186.00 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | $43,186.00 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: January 28, 2020
To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors
on behalf of Lake County Sanitation Districts
From: Jan Coppinger, Special Districts Administrator
Subject: Approve Agreement between Lake County Sanitation District (LACOSAN) and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $43,186 and Authorize the Chair to execute the agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Special Districts (District) is responsible for three (3) dams under State jurisdiction with respect to dam safety. One falls under the jurisdiction of Lake County on behalf of CSA2, while the other two, addressed by this agreement, fall under the jurisdiction of LACOSAN. Senate Bill 92 was enacted in June 2017, and requires owners of dams to prepare inundation maps for their dams and critical appurtenant structures. Owners must submit inundation maps to the Division of Safety of Dams (DSOD) for approval. Owners must also develop emergency action plans (EAP's) based on approved inundation maps and submit them to the Governor's Office of Emergency Services (CalOES) for approval.
To this end the District advertised a Request for Proposals (RFP) for these services. Proposals were due by 3:00 p.m. on Wednesday, February 20, 2019. Proposals were received from the following firms: Dudek, Sacramento; WEST Consultants, Inc., Folsom; Water Resources Engineering, Inc., San Francisco; Schaaf & Wheeler Consulting Civil Engineers, San Francisco; WRECO, Walnut Creek; Balance Hydrologics, Berkeley; Peterson Brustad, Inc., Folsom; and GEI Consultants, Inc, Rancho Cordova.
A Consultant Selection Board (CSB) was formed and proposals were distributed on February 21, 2019. The CSB was convened on March 6, 2019. The board reviewed the proposals and deemed WEST Consultants, Inc. to be the most qualified firm. The proposers were ranked as follows with WEST Consultants, Inc. clearly the number one ranked firm:
1. WEST Consultants, Inc.
2. Dudek
3. Water Resources Engineering, Inc.
4. Schaaf & Wheeler Consulting Civil Engineers
5. WERCO
6. Balance Hydrologics
7. Peterson Brustad, Inc.
8. GEI Consultants, Inc.
Negotiations with the number one ranked firm were held on September 25, 2019 and again on September 30, 2019. The scope of services and cost were finalized and agreed upon. Attached for your consideration is the agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: $43,186.00 Amount Budgeted: 0 Additional Requested: $43,186.00 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action: Approve Agreement between Lake County Sanitation District (LACOSAN) and WEST Consultants, Inc., for Dam Inundation Mapping and Emergency Action Plan Services for the period from January 7, 2020 to December 31, 2020 for an amount not to exceed $43,186 and Authorize the Chair to execute the agreement.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.13 with the exception of Items 5.4 and 5.9 which were pulled for discussion. The motion carried by the following vote:
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public member Melissa Fulton spoke.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of the following appointments:
Lower Lake Cemetery Board
East Region Town Hall (EaRTH)
Glenbrook Cemetery District
Lake County (IHSS) Public Authority Advisory Committee
Emergency Medical Care Committee
Appointment
Motion carried · 5 motions
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Crandell
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Lower Lake Cemetery District: 2 Vacancies - Board of Trustees, (2) General Membership
Application received: Cheryl Craddick - Reappoint, General Membership
Application received: Harry T. Chase Jr. - Reappoint, General Membership
East Region Town Hall: 2 Vacancies - (1) Member at Large (1) Member of Clearlake Oaks Business Association
Application received: James Burton - Member at Large
Glenbrook Cemetery District: 3 Vacancies - (3) Resident
Application received: Harry Deffenbaugh - Reappoint, Resident
Application received: Frank DeHaven - Reappoint, Resident
Application received: Rob Bostock - Reappoint, Resident
Lake County (IHSS) Public Authority Advisory Committee: 6 Vacancies - (4) Senior Consumer (2) Disabled Consumer (1) Senior Community Rep.
Application received: Inez Wenckus - Reappoint, Disabled Consumer
Emergency Medical Care Committee: 11 Vacancies - (1) California Highway Patrol (1) Community College District (2) Consumer-Interested Group (2) Emergency Affiliated Medical Care Coordinator (2) EMT Representative (1) Fire Department (1) Private Ambulance Company (1) Redbud Hospital
Application received: Steven J. Schepper MD. - Consumer-Interested Group
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the selected Advisory Board.
Original memo text
..Title
..Body
MEMORANDUM
Date: January 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Johanna Peelen, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary:
Lower Lake Cemetery District: 2 Vacancies - Board of Trustees, (2) General Membership
Application received: Cheryl Craddick - Reappoint, General Membership
Application received: Harry T. Chase Jr. - Reappoint, General Membership
East Region Town Hall: 2 Vacancies - (1) Member at Large (1) Member of Clearlake Oaks Business Association
Application received: James Burton - Member at Large
Glenbrook Cemetery District: 3 Vacancies - (3) Resident
Application received: Harry Deffenbaugh - Reappoint, Resident
Application received: Frank DeHaven - Reappoint, Resident
Application received: Rob Bostock - Reappoint, Resident
Lake County (IHSS) Public Authority Advisory Committee: 6 Vacancies - (4) Senior Consumer (2) Disabled Consumer (1) Senior Community Rep.
Application received: Inez Wenckus - Reappoint, Disabled Consumer
Emergency Medical Care Committee: 11 Vacancies - (1) California Highway Patrol (1) Community College District (2) Consumer-Interested Group (2) Emergency Affiliated Medical Care Coordinator (2) EMT Representative (1) Fire Department (1) Private Ambulance Company (1) Redbud Hospital
Application received: Steven J. Schepper MD. - Consumer-Interested Group
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the selected Advisory Board.
(a) On motion of Supervisor Brown, and by vote of the Board, re-appointed Cheryl Craddick and Harry Chase Jr. to the Lower Lake Cemetery Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(b) On motion of Supervisor Crandell, and by vote of the Board, appointed James Burton to the East Region Town Hall (EaRTH). The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(c) On motion of Supervisor Brown, and by vote of the Board, re-appointed Harry Deffenbaugh, Frank DeHaven, and Rob Bostock to the Glenbrook Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(d) On motion of Supervisor Crandell, and by vote of the Board, appointed Inez Wenckus to the Lake County In-Home Supportive Services (IHSS) Public Authority Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Abstain- Supervisor: 1 - Brown
(e) On motion of Supervisor Crandell, and by vote of the Board, appointed Steven J. Shepper to the Emergency Medical Care Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: (a) Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(c) Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(d) Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(e) Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1) – Flesch v. Lake County District Attorney’s Office, et al.
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9 (d)(1) – County of Lake, et al v. PG&E, et al.
Closed Session Item
8.4Conference with Legal County: Decision Whether to Initiate Litigation pursuant to Gov. Code section 5456.9(d)(4) – Two Potential Cases
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 1:00 p.m. having taken no action.