Board Of Supervisors — Tuesday, February 4, 2020

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Rob Brown, District 5 Supervisor Subject: Discussion and Consideration of Building Permits required for installation of irrigation lines Executive Summary: (include fiscal and staffing impact narrative): This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: The need to take action came to my attention subsequent to the posting of the current agenda. There is a need to take immediate action before the next available agenda. After the posting of our February 4, 2020 agenda, in response to questions stemming from a constituent's concerns, Community Development staff advised me that building permits are required for installation of irrigation lines. I am requesting this discussion be taken up as an "extra" to ensure the constituent's project can move forward without delay. I am requesting staff provide an overview of applicable code. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Discussion and possible direction to staff.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Eddie J. Crandell, District 3 Supervisor Subject: Approve Letter finalizing response to the questions of the Northshore Fire Protection District Executive Summary: (include fiscal and staffing impact narrative): As our Board is aware, on November 15, 2019, I received a letter from Northshore Fire Protection District asking questions about the November 5, 2019 election process. Although Northshore Fire is not questioning the unofficial results of the election, it is important that our Board respond to the topics and questions raised. Staff drafted a summary response, and on December 17, 2019, our Board met with Northshore Fire representatives during our regular Board meeting. During the discussion, Interim Registrar of Voters Diane Fridley addressed the district's detailed questions in-depth. After following up with Jim Burton, Chairman of the Northshore Fire District Board of Directors, I am submitting the final letter of response for the approval of our Board. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve letter, authorizing the Chair to sign.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Moke Simon, District 1 Supervisor Subject: Approve the Updated Bylaws of the Middletown Area Town Hall (MATH) Executive Summary: (include fiscal and staffing impact narrative): I am requesting our Board consider the recently redrafted Bylaws of the Middletown Area Town Hall (MATH) If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the Bylaws of the Middletown Area Town Hall (MATH)

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Approve Change to Board's Annual Meeting Calendar for 2020 Executive Summary: (include fiscal and staffing impact narrative): As your Board is aware, consideration and approval of Mid Year Budget Adjustments for Fiscal Year 2019/2020 has been calendared for February 11, 2020. However, one Supervisor has an unavoidable conflict on that date. For this reason, staff is requesting your Board move consideration of Mid Year Budget to the next available agenda date, on February 25, 2020, when all Supervisors can be present. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve change to the Board's annual meeting calendar, moving Mid Year Budget to February 25, 2020.

Memorandum Date: February 4, 2020 To: Lake County Board of Supervisors From: Todd Metcalf, B.S., Behavioral Health Services Administrator Subject: Approve Amendment No. 1 to the Agreement between County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2019-20 to allow payment of services rendered in Fiscal Year 2018-19 Executive Summary: Attached, for your approval is the Amendment No. 1 to the Standard Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal year 2019-20.This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, payment terms, general terms and conditions and the HIPAA Business Associate agreement. The parties desire to amend the Standard Agreement in order to provide for services provided during Fiscal Year 2018-19 that were not covered under the original Fiscal Year 2018-19 contract or the additional Fiscal Year 2019-20 contract designated to cover Fiscal Year 2018-19 services. If not budgeted, fill in the blanks below only: Estimated Cost: $74,026.90 Amount Budgeted: $69,955.00 Additional Requested: $4,071.90 Future Annual Cost: N/A Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve Amendment No. 1 to the Agreement between County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2019-20 to allow payment of services rendered in Fiscal Year 2018-19

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Diane Fridley, Interim Registrar of Voters Carol J. Huchingson, County Administrative Officer Subject: (a) Approve Budget Transfer and new Capital Asset in the amount of $7,500 for the purchase of a Vote-By-Mail Heavy Duty Envelope Opener; and (b) Approve the purchase of a Vote-By-Mail Heavy Duty Envelope Opener and authorize the Department Head to Sign Executive Summary: (include fiscal and staffing impact narrative): The purchase of the new voting system for the Elections department has resulted in the ballots being larger than they were in the past. If staff uses the current envelope opener on the new ballots there is a good chance that part of the ballot will be cut off in the process. If a new envelope opener is not received in time for the March 3rd election, staff will be required to open all envelopes by hand. Funds being transferred for this purchase will be replenished during mid-year budget. The State will also be reimbursing the County 75% of the purchase price, and the revenue for this budget unit will also be adjusted during mid-year. If not budgeted, fill in the blanks below only: Estimated Cost: $7,500.00 Amount Budgeted: $0.00 Additional Requested: $7,500.00 Future Annual Cost: $0.00 Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Approve Budget Transfer and new Capital Asset in the amount of $7,500 for the purchase of a Vote-By-Mail Heavy Duty Envelope Opener; and (b) Approve the purchase of a Vote-By-Mail Heavy Duty Envelope Opener and authorize the Department Head to Sign

Memorandum Date: February 4, 2020 To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors On behalf of Lake County Sanitation Districts From: Jan Coppinger, Special Districts Administrator Subject: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $78,000 to Collier Capital Machine Corporation for an overhaul on the DKM 15 Stage Pump. Executive Summary: (include fiscal and staffing impact narrative): The 600 hp booster pump for the B Street pump station, which pumps treated waste to the geysers, is in need of major repair. Collier Capital Machine Corporation specializes in these very large pumps. The pump was transported to Collier, where they dismantled and assessed the damage. Trying to obtain three quotes for the pump which weighs over 1 ton and is now dismantled would be very expensive and would not produce an economic benefit to the County. Additional quotes will not only cost additional money, it will delay the repair considerably. An entire new bowl assembly, including the dismantling and inspection, new impellers and new wear rings is quoted at $77,633.09. This is provided for in the current budget as a Geysers expense. Due to the size of the pump and the critical need for it to be operational for long term, heavy use, staff recommends the entire new bowl assembly. If not budgeted, fill in the blanks below only: Estimated Cost: $77,633.09 Amount Budgeted: $77,633.09 Additional Requested: 0 Future Annual Cost: 0 Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? N/A How long has Agreement been in place? N/A When was purchase last rebid? N/A Reason for request to waive bid? A competitive bidding would produce no economic benefit to the County and would actually cost additional money and time. Recommended Action: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $78,000 to Collier Capital Machine Corporation for an overhaul on the DKM 15 Stage Pump.

Memorandum Date: February 4, 2020 To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors on the behalf of Lake County Sanitation Districts From: Jan Coppinger, Special Districts Administrator Subject: (Sitting as the Lake County Sanitation District, Board of Directors) Approve additional freight and tax costs and Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $150,000 to R.F. MacDonald for a New Bowl Assembly for Goulds Pump. Executive Summary: (include fiscal and staffing impact narrative): On September 17, 2019 The Board of Directors approved a purchase order in the amount of $127,726.00 to R.F. MacDonald for a New Bowl Assembly for the Goulds Pump, however, staff was not aware of the additional freight and tax costs. The additional freight and tax costs will bring the total cost of the New Bowl Assembly for the Goulds Pump to $150,000. This is provided for in the current budget as a Geysers Major Repair. If not budgeted, fill in the blanks below only: Estimated Cost: $150,000 Amount Budgeted: $150,000 Additional Requested: 0 Future Annual Cost: 0 Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? N/A How long has Agreement been in place? N/A When was purchase last rebid? N/A Reason for request to waive bid? N/A Recommended Action: Approve additional freight and tax costs and Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $150,000 to R.F. MacDonald for a New Bowl Assembly for Goulds Pump.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Public Works Director Subject: (Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt a revised Grant Application and Funding Agreement Resolution for the State's Quagga and Zebra Mussel Infestation Prevention Grant Program Executive Summary: (include fiscal and staffing impact narrative): On September 10, 2019, your Board approved an Application and Funding Agreement Resolution which allowed the Watershed Protection District to enter into an agreement with the State Department of Parks and Recreation, Division of Boating and Waterways (the State) for the Quagga and Zebra Mussel Infestation Prevention Grant Program. This grant will provide nearly $400,000 for the continuation of the Ramp Monitoring Program and other public outreach efforts for the next two years. Subsequent to your Board's approval, the State made minor revisions to the Agreement which now requires a new Funding Agreement Resolution. The changes consisted of revised terminology and language that did not result in substantive changes in the scope of our project. County Counsel has reviewed the modifications and approved as to form the new document. If not budgeted, fill in the blanks below only: Estimated Cost: ___0_____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Staff recommends that the Board, acting as the Board of Directors for the Lake County Watershed Protection District, adopt the revised Grant Application and Funding Agreement Resolution for the State's Quagga and Zebra Mussel Infestation Prevention Grant Program, and authorize the Chair to sign.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Andrew Williams, Code Enforcement Manager David Casian, Chief Building Official/Fire Marshal Michalyn DelValle, Community Development Director Subject: Report of Chapter 13-Hazardous Vegetation 2019 Overview and Recommendations Executive Summary: The Hazardous Vegetation Ordinance passed on March 19, 2019 and went into effect on April 25, 2019. We began inspections on May 6, 2019 with two teams of four inspectors in the Kelseyville Riviera and moved through the County: Riviera West, Riviera Heights and Buckingham next to Soda Bay, followed by Middletown, Anderson Springs, Cobb and Loch Lomond. We then moved to Spring Valley, Lake Pillsbury, and so on for a total inspection count of approximately 2,000 sites. For every non-compliant inspection in the field, inspectors spent approximately 30 minutes in the office researching property owner's address, filling out paper work, mailings, and starting cases in the database; as well as not neglecting our other responsibilities of non-permitted cannabis grows, open and outdoor storage, health and safety, and so on. Most property owners of improved properties were working on hazardous vegetation and were in voluntary compliance. A large number did not understand the new ordinance and how to become compliant but after some education, compliance was accomplished. Cal Fire only inspects improved properties on a three year rotation. HOA's inspect improved and unimproved properties. This year the County of Lake will be participating in a beta test with Cal Fire's computer-based inspection reporting software for improved properties, whereas County of Lake Inspectors take a specific area and do the inspections and Cal Fire will take other areas with no overlap. The areas are still to be determined. After two non-compliant inspections of a property the other agency would do the third inspection with abatement process to follow. When a property was found to be in noncompliance, a courtesy letter with a link to the Lake County Hazardous Vegetation Ordinance, was sent with 30 days to become compliant. If voluntary compliance was not achieved the property owner or owners were sent a notice of abatement with a 30 day window to become compliant. If compliance is not met possible abatement action is taken based on severity, topography, fuel load and life safety concerns. In 2019, temperatures increased early in the fire season and humidity dropped. Winds picked up making abatement hazardous and no county abatements were done. Lake County sent out 378 Notice to Abate letters, 47 were returned undeliverable. Inspectors use the County of Lake tax roll to get addresses for the mailings. We had approximately 75% compliance to mailings sent to property owners. Unimproved properties are the real challenge due to absentee owners, deceased owners, large properties (from 1 to 100's of acres) and owners not understanding County of Lake Ordinances and so on. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: 1. Prioritize areas and start with improved property's and unimproved that are within 30 feet of any structure or egress also known as evacuation routes starting with the Cobb mountain area, Anderson Springs, Clear Lake Rivera, Rivera west Buckingham Rivera Heights and the urban interface around Lakeport and the North shore the Based on Living with Wildfire Lake County Community Wildfire Protection Plan Overview and Summary 2009 http://www.lakecountyca.gov/Assets/County+Site/Fire+Safe+Council/cwpp/cwpp.pdf 2. Start inspections in February or early March. 3. Put together educational Power Point (in progress) that will be given to the Fire Safe Counsel's, Fire Wise groups and will be put out on social media and press releases through local newspapers to better educate the community so they understand the ordinance and the different requirements for improved and unimproved properties. 4. In 2020 we will have one full time experienced Code Enforcement Officer assigned and one Extra Help to hazardous vegetation due to the very large area that needs to be covered in a very short amount of time while continuing with other cases like nuisance, non-permitted cannabis, health and safety, permitted cannabis inspections, and grading/environmental.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Michalyn DelValle, Eric Porter; Community Development Department Subject: Dawson/Guerra Continued Appeal, File No. AB 19-02 Exhibits: A1 - Memorandum from Andrew Williams and David Casian A2 - Public Resource Code (PRC) 4290 and 4291 Summary Report A3 - Conditions of Approval for Use Permit UP 18-23 A4 - Memo to the Board of Supervisors for the January 14, 2020 Hearing A5 - 2020 PRC Standards for Roads in SRA Areas Executive Summary: (include fiscal and staffing impact narrative): On January 14, 2020, the Board of Supervisors requested staff to contact the two parties to see whether a renegotiated easement could be a solution to the situation. Staff contacted the appellant's attorney, Andre Ross, who indicated his client would be willing to listen to any proposals by the applicant Will Dawson. Staff however was unable to contact Will Dawson, and to this date, no negotiations have taken place between the two parties. The Board also requested further information on how PRC 4290 could be applied and met in the context of the Guerra/Dawson appeal, and to provide options for the Board's consideration if a renegotiated easement was not a viable solution. If the contested use permit were to be approved, it would authorize outdoor commercial cannabis cultivation, a 5,000 square foot (s.f.) drying building, and the conversion of a 700 s.f. existing detached garage for chemical storage. Analysis - Public Resource Code 4290 PRC Section 4290 sets the framework for specific standards for certain types of roads to be applied on properties in the State Responsibility Area (SRA; high fire); these specific road standards are found in the California Code of Regulations (CCR), Title 14, Chapter 7, and are identified in this memo as CCR �1271 (Definition; Roads) and CCR �1273 (Road Width). CAL FIRE has delegated State Fire Code authority to the Lake County Building Official for properties that are within the SRA, including the Dawson/Guerra properties. The Lake County Building Official also acts as Fire Marshal for Lake County. On January 16, 2020, Code Enforcement Manager Andrew Williams contacted CAL FIRE's Sacramento headquarters and spoke with various CAL FIRE personnel in order to confirm the definition of the shared driveway serving the commercial use. Following this phone conversation with Sacramento's main CAL FIRE office, Mr. Williams and Chief Building Official David Casian determined that the 20 foot wide shared access easement in dispute by definition is a Road, since it serves a commercial use. This determination was made based on the conversation held between Mr. Williams and CAL FIRE, and from the definition found in 14 CCR �1271.00. The definition of a Road, as of January 3, 2020, is as follows: Road: Vehicular access to more than two (2) parcels; more than four (4) residential units; or access to any industrial or commercial occupancy. Includes public and private streets and lanes. (14 CCR �1271.00) Because the 20' wide Road leads to the commercial (cannabis) use, the Road must meet the construction standard found in 14 CCR �1273.01 as follows: Width. (a) All roads shall be constructed to provide a minimum of two ten (10) foot traffic lanes, not including shoulder and striping. These traffic lanes shall provide for two-way traffic flow to support emergency vehicle and civilian egress, unless other standards are provided in this article or additional requirements are mandated by local jurisdictions or local subdivision requirements. Vertical clearances shall conform to the requirements in California Vehicle Code section 35250. (14 CCR �1273.01) The Building Official / Lake County Fire Marshal has determined based on these definitions and standards, that the 20' wide shared access easement is by definition a Road and that the road width standards found in 14 CCR �1273.01 apply. The existing 20' wide shared road is not compliant with the applicable improvement standards found in 14 CCR �1273.01. Exceptions to Road Construction Standards CCR �1270.06 contains a provision for exceptions to road standards found in 14 CCR �1273.01. Staff discussed this option with the Building Official / Fire Marshal. The Building Official / Fire Marshal indicated that given the site configuration and the portion of the applicant Dawson's property to have the ability to install a new access that does not pass through the Guerra property, the Building Official / Fire Marshal would deny any request for an exception to 1273.01 road standards for the shared driveway. The specific verbiage allowing exception consideration on a case-by-case basis states: (a) Upon request by the applicant, exceptions to standards within this subchapter or to local jurisdiction certified ordinances may be allowed by the inspection entity listed in 14 CCR � 1270.05, where the exceptions provide the same practical effect as these regulations towards providing defensible space. Exceptions granted by the inspection entity listed in 14 CCR � 1270.05 shall be made on a case-by-case basis only. Exceptions granted by the inspection entity listed in 14 CCR � 1270.05 shall be forwarded to the appropriate CAL FIRE Unit Office that administers SRA fire protection in that county and shall be retained on file at the Unit Office. (b) Requests for an exception shall be made in writing to the inspection entity listed in 14 CCR � 1270.05 by the applicant or the applicant's authorized representative. At a minimum, the request shall state the specific section(s) for which an exception is requested, material facts supporting the contention of the applicant, the details of the exception proposed, and a map showing the proposed location and siting of the exception. Local jurisdictions listed in 14 CCR section 1270.05 may establish additional procedures or requirements for exception requests. (c) Where an exception is not granted by the inspection entity, the applicant may appeal such denial to the local jurisdiction. The local jurisdiction may establish or utilize an appeal process consistent with existing local building or planning department appeal processes. (d) Before the local jurisdiction makes a determination on an appeal, the inspection authority shall be consulted and shall provide to that local jurisdiction documentation outlining the effects of the requested exception on wildfire protection. (e) If an appeal is granted, the local jurisdiction shall make findings that the decision meets the intent of providing defensible space consistent with these regulations. Such findings shall include a statement of reasons for the decision. A written copy of these findings shall be provided to the CAL FIRE Unit headquarters that administers SRA fire protection in that local jurisdiction. The applicant, Will Dawson, wants to continue to use the shared 20' wide access easement that transects the Guerra property, however Mr. Dawson has not requested any exception to CCR subsection 1270.06 in writing as is required by this subsection of the Cal. Code of Regulations. Options Available to the Board Option 1: Allow the existing 20 foot wide shared access easement to be used, but require it to be brought to PRC 4290 and 4291 compliance as authorized by CCR 1273.01. Proposed Condition: The proposed access shall meet California Code of Regulations (CCR) Title 14, Chapter 7, subsection 1273.01 within one hundred and eighty (180) days of the date of this decision including all permits that might be required. CCR 14 1273.01 compliance shall address: Width. (a) All roads shall be constructed to provide a minimum of two ten (10) foot traffic lanes, not including shoulder and striping. These traffic lanes shall provide for two-way traffic flow to support emergency vehicle and civilian egress, unless other standards are provided in this article or additional requirements are mandated by local jurisdictions or local subdivision requirements. Vertical clearances shall conform to the requirements in California Vehicle Code section 35250. (14 CCR �1273.01) Option 2: Require a new access to be constructed off of Spruce Grove Road in accordance with CCR Title 14, Chapter 7, subsection 1273.01 standards. Proposed Condition: The Applicant shall construct a road in compliance with CCR Title 14, Chapter 7, subsection 1273.01 standards. The road shall be located off of Spruce Grove Road. An encroachment permit shall be obtained from the Department of Public Works. CCR Title 14, Chapter 7, subsection 1273.01 compliance shall address: Width. (a) All roads shall be constructed to provide a minimum of two ten (10) foot traffic lanes, not including shoulder and striping. These traffic lanes shall provide for two-way traffic flow to support emergency vehicle and civilian egress, unless other standards are provided in this article or additional requirements are mandated by local jurisdictions or local subdivision requirements. Vertical clearances shall conform to the requirements in California Vehicle Code section 35250. (14 CCR �1273.01). Option 3: Allow the use of the shared 20' wide access easement and authorize an exception to CCR Title 14, Chapter 7, subsection 1273.01 standards. Proposed Condition: The applicant may use the existing 20 foot wide shared access and utility easement. No improvements to this easement are required. If an exception is granted, the County Community Development Department shall notify the local CAL FIRE Unit Office of this exception, including the location of the exception and specific details as to why the exception was granted. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: A. Deny appeal number AB 19-02. B. Adopt mitigated negative declaration (IS 18-28) for Use Permit (UP 18-23) with the following findings: 1. Potential environmental impacts related to aesthetics have been mitigated to less than significant levels by mitigation measures AES-1 and AES-2. 2. Potential environmental impacts related to air quality have been mitigated to less than significant levels by mitigation measures AQ-1, AQ-2, AQ-3, AQ-4, AQ-5, AQ-6, AQ-7, AQ-8, AQ-9 and AQ-10. 3. Potential environmental impacts related to biological resources have been mitigated to less than significant levels by mitigation measures BIO-1, BIO-2 and BIO-3. 4. Potential environmental impacts related to Cultural and Tribal resources have been mitigated to less than significant levels by mitigation measures CUL-1 and CUL-2. 5. Potential environmental impacts related to Hazards and Hazardous Materials have been mitigated to less than significant levels by mitigation measure HAZ-1. 6. Potential environmental impacts related to Noise have been mitigated to less than significant levels by mitigation measures NOI-1, NOI-2, and NOI-3. 7. As mitigated, this project will not result in any significant adverse environmental impacts. C. Approve Major Use Permit (UP 18-23) with the following findings: 1. That the establishment, maintenance, or operation of the use applied for will not under the circumstances of the particular case, be detrimental to the health, safety, morals, comfort and general welfare of the persons residing or working in the neighborhood of such proposed use, or be detrimental to property and improvements in the neighborhood or the general welfare of the County. 2. The site is adequate in size, shape, locations, and physical characteristics to accommodate the type of use and level of development proposed. 3. The streets, highways and pedestrian facilities are reasonably adequate to safely accommodate the proposed use. 4. There are adequate services to serve the project. 5. This project is consistent with the Lake County General Plan, Lower Lake Area Plan and Lake County Zoning Ordinance. 6. No violation of Chapter 5, 17, 21, 23 or 26 of the Lake County Code currently exists on this property. Sample motions: Option 1 - Appeal Denial I move that the Board of Supervisors make an intended decision to deny the Appeal AB 19-02 and uphold the Planning Commission's decision to adopt Initial Study IS 18-28 and approve Use Permit 18-23 with the new condition as specified herein, applied for by Will Dawson for property located at 15232 Spruce Grove Road, Lower Lake, known as APN 013-060-18, and direct County Counsel to prepare findings of fact. Proposed Condition: The proposed access shall meet California Code of Regulations (CCR) Title 14, Chapter 7, subsection 1273.01 within one hundred and eighty (180) days of the date of this decision including all permits that might be required. CCR 14 1273.01 compliance shall address: Width. (a) All roads shall be constructed to provide a minimum of two ten (10) foot traffic lanes, not including shoulder and striping. These traffic lanes shall provide for two-way traffic flow to support emergency vehicle and civilian egress, unless other standards are provided in this article or additional requirements are mandated by local jurisdictions or local subdivision requirements. Vertical clearances shall conform to the requirements in California Vehicle Code section 35250. (14 CCR �1273.01) Option 2: Appeal Denial I move that the Board of Supervisors make an intended decision to deny the Appeal AB 19-02 and uphold the Planning Commission's decision to adopt Initial Study IS 18-28 and approve Use Permit 18-23 with the new condition as specified herein, applied for by Will Dawson for property located at 15232 Spruce Grove Road, Lower Lake, known as APN 013-060-18, and direct County Counsel to prepare findings of fact. Proposed Condition: The Applicant shall construct a driveway in compliance with CCR Title 14, Chapter 7, subsection 1273.01 standards. The driveway shall be located off of Spruce Grove Road. An encroachment permit shall be obtained from the Department of Public Works. CCR Title 14, Chapter 7, subsection 1273.01 compliance shall address: Width. (a) All roads shall be constructed to provide a minimum of two ten (10) foot traffic lanes, not including shoulder and striping. These traffic lanes shall provide for two-way traffic flow to support emergency vehicle and civilian egress, unless other standards are provided in this article or additional requirements are mandated by local jurisdictions or local subdivision requirements. Vertical clearances shall conform to the requirements in California Vehicle Code section 35250. (14 CCR �1273.01). Option 3: Appeal Denial I move that the Board of Supervisors make an intended decision to deny the Appeal AB 19-02 and adopt Initial Study IS 18-28 and approve Use Permit 18-23, applied for by Will Dawson for property located at 15232 Spruce Grove Road, Lower Lake, known as APN 013-060-18, and direct County Counsel to prepare findings of fact. Proposed Condition: The applicant may use the existing 20 foot wide shared access and utility easement. No improvements to this easement are required. If an exception is granted, the County Community Development Department shall notify the local CAL FIRE Unit Office of this exception, including the location of the exception and specific details as to why the exception was granted.

Memorandum Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, B.S., Lake County Behavioral Health Services Administrator Subject: Consideration of Memorandum of Understanding between the County of Lake and San Francisco VA Health Care System for Meeting Space Usage at Bevins Court Apartments in Lakeport. Executive Summary: (include fiscal and staffing impact narrative): For several years, Lake County Behavioral Health Services has provided a meeting space to the San Francisco VA Health Care System in one of our local offices in support of VA programming to provide mental health individual and group services for eligible Veterans. To insure this continues, both parties have agreed upon a memorandum of understanding allowing for a scheduled space in the Bevins Court Apartments group conference room located at 958 Bevins Court in Lakeport. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve Memorandum of Understanding between the County of Lake and San Francisco VA Health Care System for Meeting Space Usage at Bevins Court Apartments in Lakeport.

..Title ..Body MEMORANDUM Date: February 4, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Johanna Peelen, Assistant Clerk of the Board Subject: Consideration of Advisory Board Appointment Executive Summary: Lower Lake Cemetery District: 1 Vacancy - Board of Trustees, (1) General Membership Application received: Bob Minenna - Reappoint, General Membership If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? ..Recommended Action RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.