Board Of Supervisors — Tuesday, February 11, 2020
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - (Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Davis Environmental for Phase 1 Environmental Site Assessments for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreements
Agreement
Motion carried · 3 motions
Carried 4-0 — moved by Brown
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
* The need to take action came to the attention of this department subsequent to the posting of the current agenda.
The Department recently became aware that Phase 1 Environmental Site Assessments are a required component of the property acquisition process for the Middle Creek Marsh Restoration Project, and we were unable to obtain a price quote from the environmental consultant prior to the posting of the agenda.
* There is a need to take immediate action before the next available agenda.
Time is of the essence to get the studies and appraisals to the State for their review and concurrence, as this is required before any acquisition negotiations can commence with the property owners. The grant being used for the purchase of property has a firm deadline, and we must pursue property acquisition as quickly as possible, and with the holiday break next week, not approving these contracts today will result in a two week delay.
Staff requests that the Board of Supervisors concur that justification exists to consider this for an extra agenda item.
Staff was recently made aware that the grant funds currently being used to purchase properties for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) have a requirement that a Phase 1 Environmental Site Assessment (ESA) must be completed prior to appraising the property. This report is based on a physical inspection of the property by a trained environmental professional and it summarizes the observations made about potential hazardous wastes. Through research of project files, staff has learned that two environmental consulting firms have previously performed this type of work on the project - GHD Environmental Consultants and Davis Environmental. Both of these firms have excellent past records of performance and are familiar with the properties in the project area.
Your Board recently approved the contract to perform the appraisals, so time is of the essence to get the environmental consultants started on the ESA's. Staff recommends that your Board find that: due to the unique nature of the services, both of these firms possess thorough understanding of the requirements of the project, their past record of performance is excellent, and that completing the Consultant Selection Process again will likely result in their selection and only delay the project and therefore is not in the public interest, that you waive the formal bidding process and approve the Agreement with Davis Environmental the amount of $18,550.00. Unfortunately we were not able to reach an agreement with GHD prior to today's meeting, therefore will be bring their contract to your Board at a later date.
Recommended Action
(Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve Agreement between the County of Lake and Davis Environmental for Phase 1 Environmental Site Assessments for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works/Water Resources Director
Subject: EXTRA ITEM - (Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Davis Environmental for Phase 1 Environmental Site Assessments for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreements
Executive Summary: (include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
* The need to take action came to the attention of this department subsequent to the posting of the current agenda.
The Department recently became aware that Phase 1 Environmental Site Assessments are a required component of the property acquisition process for the Middle Creek Marsh Restoration Project, and we were unable to obtain a price quote from the environmental consultant prior to the posting of the agenda.
* There is a need to take immediate action before the next available agenda.
Time is of the essence to get the studies and appraisals to the State for their review and concurrence, as this is required before any acquisition negotiations can commence with the property owners. The grant being used for the purchase of property has a firm deadline, and we must pursue property acquisition as quickly as possible, and with the holiday break next week, not approving these contracts today will result in a two week delay.
Staff requests that the Board of Supervisors concur that justification exists to consider this for an extra agenda item.
Staff was recently made aware that the grant funds currently being used to purchase properties for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) have a requirement that a Phase 1 Environmental Site Assessment (ESA) must be completed prior to appraising the property. This report is based on a physical inspection of the property by a trained environmental professional and it summarizes the observations made about potential hazardous wastes. Through research of project files, staff has learned that two environmental consulting firms have previously performed this type of work on the project - GHD Environmental Consultants and Davis Environmental. Both of these firms have excellent past records of performance and are familiar with the properties in the project area.
Your Board recently approved the contract to perform the appraisals, so time is of the essence to get the environmental consultants started on the ESA's. Staff recommends that your Board find that: due to the unique nature of the services, both of these firms possess thorough understanding of the requirements of the project, their past record of performance is excellent, and that completing the Consultant Selection Process again will likely result in their selection and only delay the project and therefore is not in the public interest, that you waive the formal bidding process and approve the Agreement with Davis Environmental the amount of $18,550.00. Unfortunately we were not able to reach an agreement with GHD prior to today's meeting, therefore will be bring their contract to your Board at a later date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve Agreement between the County of Lake and Davis Environmental for Phase 1 Environmental Site Assessments for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
(b) On motion of Supervisor Sabatier, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
(c) On motion of Supervisor Sabatier, and by vote of the Board, approved the Agreement between the County of Lake and Davis Environmental for Phase 1 Environmental Site Assessments for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorized the Chair of the Board of Directors to sign the Agreements. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.2EXTRA ITEM - (a) Consideration of “extra” agenda item; and (b) Consideration of appointment of Interim Community Development Director
Action Item
Motion carried · 2 motions
Carried 4-0 — moved by Brown
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Brown
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to your Board's attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
The former Community Development Director has resigned effective February 12, 2020.
There is a need to appoint an Interim Community Development Director effective February 13, 2020.
Not applicable
Recommended Action
Appointment of Interim Community Development Director effective February 12, 2020.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Consideration of "extra" agenda item; and (b) Consideration of appointment of Interim Community Development Director
Executive Summary: (include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to your Board's attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
The former Community Development Director has resigned effective February 12, 2020.
There is a need to appoint an Interim Community Development Director effective February 13, 2020.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appointment of Interim Community Development Director effective February 12, 2020.
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
(b) On motion of Supervisor Brown, and by vote of the Board, appointed Scott De Leon as Interim Community Development Director. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
Clerk’s notes: Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Resolution expressing support for Lower Lake Parade and Barbecue (May 24, 2020).
Resolution
passed on consent
Staff memo
Executive Summary
Attached please find the proposed Resolution of support for the Lower Lake Parade and Barbeque, scheduled for May 24, 2020.
This annual parade and barbeque is an important community event and our Resolution is a standard part of the package submitted by their event committee to CalTrans for the street closure.
Your adoption of the Resolution is greatly appreciated.
Not applicable
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for Lower Lake Parade and Barbeque.
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Moke Simon, District 1 Supervisor
Subject: Adopt Resolution Expressing Support for Lower Lake Parade and Barbeque
Executive Summary:
Attached please find the proposed Resolution of support for the Lower Lake Parade and Barbeque, scheduled for May 24, 2020.
This annual parade and barbeque is an important community event and our Resolution is a standard part of the package submitted by their event committee to CalTrans for the street closure.
Your adoption of the Resolution is greatly appreciated.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Expressing Support for Lower Lake Parade and Barbeque.
5.2Adopt Resolution Approving Agreement No. 19-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2019 through June 30, 2020
Report
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Seed Services Program in Lake County from July 1, 2019 through June 30, 2020.
The agreement amount is $100.00.
The Seed Services Program Agreement includes reimbursement for the necessary labor to perform inspections.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Approving Agreement No. 19-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2019 through June 30, 2020.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
Subject: Adopt Resolution Approving Agreement No. 19-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2019 through June 30, 2020
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Seed Services Program in Lake County from July 1, 2019 through June 30, 2020.
The agreement amount is $100.00.
The Seed Services Program Agreement includes reimbursement for the necessary labor to perform inspections.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving Agreement No. 19-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2019 through June 30, 2020.
5.3Approve Long Distance Travel for Dr. Gary Pace, Iyesha Miller, Dean Eichelmann, Christine Hannigan, Jasjit Kang, and Craig Wetherbee to Anniston Alabama March 22nd 2020 through March 27th 2020 to attend the Disaster Related Exposure Assessment and Monitoring (DREAM) training.
Action Item
passed on consent
Staff memo
Executive Summary
Dr. Gary Pace, Health Officer, Iyesha Miller, Health Programs Manager, Dean Eichelmann, Emergency Preparedness Coordinator, Christine Hannigan, Health Programs Support Specialist II, Jasjit Kang, Environmental Health Director, and Craig Wetherbee, Hazardous Materials specialist III, have been invited to attend the 2020 Disaster Related Exposure Assessment and Monitoring (DREAM) training by FEMA.
The DREAM training is a four-day course designed to provide knowledge and experience in assessing, monitoring, and tracking health effects to emergency responders and community members before, during and after, an emergency or disaster. This includes exposures to chemical, biological, radiological, nuclear, explosives, and other hazards.
The course provides training experience on disaster epidemiologic tools that combines Emergency Responder Health Monitoring and Surveillance (ERHMS), Assessment of Chemical Exposure (ACE), and Epi CASE (Case Assessment Symptom and Exposure) tools developed by the U.S. Agency for Toxic Substances and Disease Registry (ATSDR) and the Centers for Disease Control and Prevention's (CDC) National Institute for Occupational Safety and Health (NIOSH) with additional training on disaster response and a capstone exercise.
This type of team based emergency response training or the opportunity to train together with other emergency response teams is not available to us locally.
Below are some, but not all, of the critical skill sets learned during this training program:
* Identify disaster epidemiologic tools that collect and analyze information on health effects.
* Explain the important benefits of rostering during and after an incident using the Epi CASE toolkit, and other disaster Epi tools.
* Develop proficiency in gathering information from citizens and responders using the Epi CASE form.
* Practicing proper interview techniques and obtaining informed consent form.
* On Site Responder In-processing; Health Monitoring and Surveillance; Integrating Exposure Assessment; Activities Documentation and Controls.
* Describe the important factors that support the development of a registry and use of the Decision Support Tool (DST).
* Demonstrate the use of the Epi Info database and its functions.
* Apply the ERHMS, Epi CASE, and ACE toolkit materials in response to an incident with potential exposure to the community and responders.
* Monitoring responder and community health before, during, and after an emergency or disaster.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are fully funded through FEMA.
During this training March 21st through March 28th all exempts staff attending this training will be available remotely. In addition, five Directors and Managers will be onsite for leadership coverage of the Health Department; including the Health Services Director.
As the Health Services Director with a new team, that has less than two years' experience in planning and responding to emergencies, I fully support this training opportunity hosted and paid for by FEMA.
Recommended Action
Approve Long Distance Travel for Dr. Gary Pace, Iyesha Miller, Dean Eichelmann, Christine Hannigan, Jasjit Kang, and Craig Wetherbee to Anniston Alabama March 21st 2020 through March 28th 2020 to attend the Disaster Related Exposure Assessment and Monitoring (DREAM) training.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Long Distance Travel for Dr. Gary Pace, Iyesha Miller, Dean Eichelmann, Christine Hannigan, Jasjit Kang, and Craig Wetherbee to Anniston Alabama March 21st 2020 through March 28th 2020 to attend the Disaster Related Exposure Assessment and Monitoring (DREAM) training.
Executive Summary:
Dr. Gary Pace, Health Officer, Iyesha Miller, Health Programs Manager, Dean Eichelmann, Emergency Preparedness Coordinator, Christine Hannigan, Health Programs Support Specialist II, Jasjit Kang, Environmental Health Director, and Craig Wetherbee, Hazardous Materials specialist III, have been invited to attend the 2020 Disaster Related Exposure Assessment and Monitoring (DREAM) training by FEMA.
The DREAM training is a four-day course designed to provide knowledge and experience in assessing, monitoring, and tracking health effects to emergency responders and community members before, during and after, an emergency or disaster. This includes exposures to chemical, biological, radiological, nuclear, explosives, and other hazards.
The course provides training experience on disaster epidemiologic tools that combines Emergency Responder Health Monitoring and Surveillance (ERHMS), Assessment of Chemical Exposure (ACE), and Epi CASE (Case Assessment Symptom and Exposure) tools developed by the U.S. Agency for Toxic Substances and Disease Registry (ATSDR) and the Centers for Disease Control and Prevention's (CDC) National Institute for Occupational Safety and Health (NIOSH) with additional training on disaster response and a capstone exercise.
This type of team based emergency response training or the opportunity to train together with other emergency response teams is not available to us locally.
Below are some, but not all, of the critical skill sets learned during this training program:
* Identify disaster epidemiologic tools that collect and analyze information on health effects.
* Explain the important benefits of rostering during and after an incident using the Epi CASE toolkit, and other disaster Epi tools.
* Develop proficiency in gathering information from citizens and responders using the Epi CASE form.
* Practicing proper interview techniques and obtaining informed consent form.
* On Site Responder In-processing; Health Monitoring and Surveillance; Integrating Exposure Assessment; Activities Documentation and Controls.
* Describe the important factors that support the development of a registry and use of the Decision Support Tool (DST).
* Demonstrate the use of the Epi Info database and its functions.
* Apply the ERHMS, Epi CASE, and ACE toolkit materials in response to an incident with potential exposure to the community and responders.
* Monitoring responder and community health before, during, and after an emergency or disaster.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are fully funded through FEMA.
During this training March 21st through March 28th all exempts staff attending this training will be available remotely. In addition, five Directors and Managers will be onsite for leadership coverage of the Health Department; including the Health Services Director.
As the Health Services Director with a new team, that has less than two years' experience in planning and responding to emergencies, I fully support this training opportunity hosted and paid for by FEMA.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Long Distance Travel for Dr. Gary Pace, Iyesha Miller, Dean Eichelmann, Christine Hannigan, Jasjit Kang, and Craig Wetherbee to Anniston Alabama March 21st 2020 through March 28th 2020 to attend the Disaster Related Exposure Assessment and Monitoring (DREAM) training.
5.4Approve Side Letter to the Lake County Correctional Officer Association (LCCOA) Memorandum of Understanding 07/09/2019 -12/31/2019
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Following recent hires in our Deputy Sheriff Trainee classification, it was discovered this classification was inadvertently omitted from those entitled to the Uniform/Equipment Allowance, in the LCCOA 07/09/2019 -12/31/2019 MOU. Adopting the attached Side Letter will rectify this error.
Recommended Action
Approve Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 - December 31, 2019
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Pam Samac, Human Resources Director
Subject: Approve Side Letter to the Lake County Correctional Officer Association (LCCOA) Memorandum of Understanding 07/09/2019 -12/31/2019
Executive Summary: (include fiscal and staffing impact narrative):
Following recent hires in our Deputy Sheriff Trainee classification, it was discovered this classification was inadvertently omitted from those entitled to the Uniform/Equipment Allowance, in the LCCOA 07/09/2019 -12/31/2019 MOU. Adopting the attached Side Letter will rectify this error.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Side Letter to the Lake County Correctional Officers Association (LCCOA) MOU for July 9, 2019 - December 31, 2019
5.5Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
Original memo text
'
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019
EXECUTIVE SUMMARY:
An Atmospheric River Event has caused significant rain, flooding and damages to Lake County resulting in the declaration of a local emergency proclaimed by the Lake County Sheriff/Director of Emergency Services, Brian L. Martin, on February 27, 2019. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
The existence of the emergency has arisen since the posting of the current agenda and the emergency conditions necessitate this matter be taken up as soon as possible.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Atmospheric River Event 2019.
5.6Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.7Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: (Revised 11/25/19)
A wildland fire known as the Kincade Fire began in Sonoma County on October 23, 2019 forcing area-wide evacuations, destroying multiple structures and threatening Lake County.
A wildland fire known as the Burris Fire began to the West of Mendocino County on at the same time, also threatening Lake County.
In addition, between October 9, 2019 and October 29, 2019, repeated and compounding PSPS events have been imposed by PG&E, on the citizens of Lake County, disrupting services and creating extreme hardships for all. As a result of the occurrence of the Kincade Fire, and repeated PSPS events, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 29, 2019.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events.
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
On Behalf of: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events
EXECUTIVE SUMMARY: (Revised 11/25/19)
A wildland fire known as the Kincade Fire began in Sonoma County on October 23, 2019 forcing area-wide evacuations, destroying multiple structures and threatening Lake County.
A wildland fire known as the Burris Fire began to the West of Mendocino County on at the same time, also threatening Lake County.
In addition, between October 9, 2019 and October 29, 2019, repeated and compounding PSPS events have been imposed by PG&E, on the citizens of Lake County, disrupting services and creating extreme hardships for all. As a result of the occurrence of the Kincade Fire, and repeated PSPS events, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 29, 2019.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency Due to the Kincade Fire Incident, the Burris Fire Incident and the October 2019 PG&E PSPS Events.
5.8Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
5.9Approve Final Parcel Map and the Deferred Improvement Agreement for Wright PM 05-08 and Authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of three (3) parcels, the areas being 10, 10 and 10 acres in size.
The property is located off of Wight Way in the Highland Springs area of Kelseyville.
The current Assessor's Parcel No. is 007-024-27. The address is 8850 Wight Way, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map and will also accept the irrevocable offer of dedication of the portion of property within 25' of the centerline of Wight Way. Wight Way is a County maintained road so this portion will be accepted into the County maintained road system. The offers of dedication for the off tract roadway and public utility easement were previously accepted by the Board on September 17, 2019 for Parcels 2 and 3. Frontage improvements for Parcels 1, 2, and 3 within the County right of way of Wight Way will be covered under a Deferred Improvement Agreement which will allow Parcel 1 frontage improvements to be constructed with an encroachment permit. Any future work outside the County right of way will require the owner to obtain the off tract dedication for Parcel 1.
Conditions of approval of the tentative map as imposed by the Lake County Planning Commission have allowed for the deferral of road frontage improvements along Wight Way. A deferred improvement agreement, signed by the owners, is being presented to the Board concurrently with this Parcel Map.
Water and sewage disposal for the newly created parcels will be provided through private wells and an approved sewage disposal system, as approved by Environmental Health.
Recommended Action
Your favorable consideration of this resolution and the Deferred Improvement Agreement will facilitate the final action of subject Parcel Map prior to recording.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Final Parcel Map and the Deferred Improvement Agreement for Wright PM 05-08 and Authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of three (3) parcels, the areas being 10, 10 and 10 acres in size.
The property is located off of Wight Way in the Highland Springs area of Kelseyville.
The current Assessor's Parcel No. is 007-024-27. The address is 8850 Wight Way, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map and will also accept the irrevocable offer of dedication of the portion of property within 25' of the centerline of Wight Way. Wight Way is a County maintained road so this portion will be accepted into the County maintained road system. The offers of dedication for the off tract roadway and public utility easement were previously accepted by the Board on September 17, 2019 for Parcels 2 and 3. Frontage improvements for Parcels 1, 2, and 3 within the County right of way of Wight Way will be covered under a Deferred Improvement Agreement which will allow Parcel 1 frontage improvements to be constructed with an encroachment permit. Any future work outside the County right of way will require the owner to obtain the off tract dedication for Parcel 1.
Conditions of approval of the tentative map as imposed by the Lake County Planning Commission have allowed for the deferral of road frontage improvements along Wight Way. A deferred improvement agreement, signed by the owners, is being presented to the Board concurrently with this Parcel Map.
Water and sewage disposal for the newly created parcels will be provided through private wells and an approved sewage disposal system, as approved by Environmental Health.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Your favorable consideration of this resolution and the Deferred Improvement Agreement will facilitate the final action of subject Parcel Map prior to recording.
5.10Approve Out of State Travel for the Public Works Director from April 19-23, 2020, to Orange Beach, Alabama
Action Item
passed on consent
Motion carried
Carried 4-0 — moved by Scott
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The annual National Association of County Engineer's (NACE) Conference is being held in Orange Beach, Alabama this year, and I am respectfully requesting your Board's authorization to attend. As a national conference, County Engineer's from throughout the nation will be in attendance to learn about and discuss a variety of important and timely topics, including: the latest pavement restoration techniques, infrastructure funding, impacts on construction due to environmental protections, disaster recovery, storm-water quality, and many others.
The 3-day program will include presentations on: Bridge Construction, Construction Management, Pavement Surfacing and Preservation, Innovative Technology, Emergency Management, Facilities and Fleet/Asset Management, Local Road Safety Plans, Solid Waste and Storm Water Control, Professional Development and Federal Legislation - including changes in the Waters of the US definition. All of these topics are pertinent to our operation, and in addition to expert presentations, the conference provides the opportunity to talk to other County Engineers about their experiences.
Finally, the NACE 2021 Annual Conference is being hosted by California, and the County Engineer's Association of California (CEAC), an organization of which I am an active member, will be the sponsor of that event. I am on the working group that is coordinating the 2021 NACE Conference and this trip will provide full access to the inner-workings of the conference operation by working with our counterparts from Alabama.
Pursuant to the County of Lake Travel Policy 15-1.3D, I respectfully request your Board's approval of my out of State travel to attend the National Association of County Engineers Conference in Orange Beach, Alabama.
Recommended Action
Approve Out of State Travel for the Public Works Director from April 19-23, 2020, to Orange Beach, Alabama.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works director
Subject: Approve Out of State Travel for the Public Works Director from April 19-23, 2020, to Orange Beach, Alabama
Executive Summary: (include fiscal and staffing impact narrative):
The annual National Association of County Engineer's (NACE) Conference is being held in Orange Beach, Alabama this year, and I am respectfully requesting your Board's authorization to attend. As a national conference, County Engineer's from throughout the nation will be in attendance to learn about and discuss a variety of important and timely topics, including: the latest pavement restoration techniques, infrastructure funding, impacts on construction due to environmental protections, disaster recovery, storm-water quality, and many others.
The 3-day program will include presentations on: Bridge Construction, Construction Management, Pavement Surfacing and Preservation, Innovative Technology, Emergency Management, Facilities and Fleet/Asset Management, Local Road Safety Plans, Solid Waste and Storm Water Control, Professional Development and Federal Legislation - including changes in the Waters of the US definition. All of these topics are pertinent to our operation, and in addition to expert presentations, the conference provides the opportunity to talk to other County Engineers about their experiences.
Finally, the NACE 2021 Annual Conference is being hosted by California, and the County Engineer's Association of California (CEAC), an organization of which I am an active member, will be the sponsor of that event. I am on the working group that is coordinating the 2021 NACE Conference and this trip will provide full access to the inner-workings of the conference operation by working with our counterparts from Alabama.
Pursuant to the County of Lake Travel Policy 15-1.3D, I respectfully request your Board's approval of my out of State travel to attend the National Association of County Engineers Conference in Orange Beach, Alabama.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Out of State Travel for the Public Works Director from April 19-23, 2020, to Orange Beach, Alabama.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.10. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:06 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Action Item
approved
Carried 4-0 — moved by Scott
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
FROM: Denise Pomeroy, Health Services Director
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Scott, and by vote of the Board, approved the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:10 A.M. - Consideration of Update on the Coronavirus
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on the Coronavirus.
Recommended Action
Report Only
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on the Coronavirus
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on the Coronavirus.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Resolution of intent to Initiate the Amendment of the Zoning Ordinance and set public hearing for the Planning Commission on February 27, 2020; and (b) Request that administration review the ability to add one staff to the Ag Department during mid-year budget review.
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On September 10, 2019 the Board of Supervisors approved the creation of the Industrial Hemp Ad Hoc Committee in order to make recommendations for Industrial Hemp Regulations. On September 24, 2019 the committee made up of Supervisors, industry representatives, the Lake County Farm Bureau, and staff was finalized and the meetings began on October 11, 2019.
The ad hoc committee has met every two weeks, mostly, to ensure that regulations could be recommended timely prior to the new season starting in 2020. Today, before your board is the resolution that would bring these regulations, in a form of a zoning permit, to the Lake County Planning Commission on February 27, 2020 for their consideration.
A zoning permit is a ministerial process where applicants can approach Community Development, ensure that their property meets the requirements and that they have received all necessary permits, such as grading permits, prior to finalizing the process with the Ag Department. Without an approved Zoning Permit, the Ag Department will not process an Industrial Hemp license, amongst other items.
For discussion, the committee has also recommended that the Ag Department obtain more personnel to ensure that Industrial Hemp sites can be inspected and that all regulations are being followed.
Recommended Action
(a) Adopt resolution of intent to Initiate the Amendment of the Zoning Ordinance and set public hearing for the Planning Commission on February 27, 2020. (b) Request that administration review the ability to add one staff to the Ag Department during mid-year budget review.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, District 2 Supervisor
Subject: Consideration of Resolution of intent to Initiate the Amendment of the Zoning Ordinance and set public hearing for the Planning Commission on February 27, 2020; and (b) Request that administration review the ability to add one staff to the Ag Department during mid-year budget review.
Executive Summary: (include fiscal and staffing impact narrative):
On September 10, 2019 the Board of Supervisors approved the creation of the Industrial Hemp Ad Hoc Committee in order to make recommendations for Industrial Hemp Regulations. On September 24, 2019 the committee made up of Supervisors, industry representatives, the Lake County Farm Bureau, and staff was finalized and the meetings began on October 11, 2019.
The ad hoc committee has met every two weeks, mostly, to ensure that regulations could be recommended timely prior to the new season starting in 2020. Today, before your board is the resolution that would bring these regulations, in a form of a zoning permit, to the Lake County Planning Commission on February 27, 2020 for their consideration.
A zoning permit is a ministerial process where applicants can approach Community Development, ensure that their property meets the requirements and that they have received all necessary permits, such as grading permits, prior to finalizing the process with the Ag Department. Without an approved Zoning Permit, the Ag Department will not process an Industrial Hemp license, amongst other items.
For discussion, the committee has also recommended that the Ag Department obtain more personnel to ensure that Industrial Hemp sites can be inspected and that all regulations are being followed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Adopt resolution of intent to Initiate the Amendment of the Zoning Ordinance and set public hearing for the Planning Commission on February 27, 2020. (b) Request that administration review the ability to add one staff to the Ag Department during mid-year budget review.
(a) Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
(b) Direction was given to staff that during the presentation of Mid Year Budget Adjustments on February 25, 2020, as a possible funding source for an additional position in the Ag Department to conduct industrial hemp inspections, staff will provide an update on cannabis tax and how said funding can be used.
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Community Development Director Michalyn DelValle, Agriculture Commissioner Steve Hajik, County Administrative Officer Carol Huchingson, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. The following people spoke: Michael Green and Erin McCarick. No one else wished to speak and the public input portion of this item was closed.
7.3Discussion and Consideration of formation of an Ad Hoc Committee to participate in a North Coast Counties Regional Forum Regarding Cannabis Licensing
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On December 4, 2019, at the CSAC Annual Conference, Mendocino, Humboldt, Sonoma, Trinity and Del Norte counties met to discuss working together as a region to address State barriers to cannabis licensing. Two Supervisors from each County and the County Administrative/Executive Officers participated.
Although Lake County did not participate in this meeting, the North Coast counties share many of the same issues with State resource agencies and State cannabis licensing agencies and together as a region may be able to affect change at a State level to help the cannabis industry.
As a result, in 2020, the North Coast Counties consisting of Del Norte, Humboldt, Mendocino, Sonoma, Trinity and Lake, if your Board opts to participate, intend to form a regional forum to address problems around cannabis licensing and share best practices and lessons learned.
Recommended Action
Form Ad Hoc Committee to participate in a north coast counties regional forum regarding cannabis licensing.
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Discussion and Consideration of formation of an Ad Hoc Committee to participate in a North Coast Counties Regional Forum Regarding Cannabis Licensing
Executive Summary: (include fiscal and staffing impact narrative):
On December 4, 2019, at the CSAC Annual Conference, Mendocino, Humboldt, Sonoma, Trinity and Del Norte counties met to discuss working together as a region to address State barriers to cannabis licensing. Two Supervisors from each County and the County Administrative/Executive Officers participated.
Although Lake County did not participate in this meeting, the North Coast counties share many of the same issues with State resource agencies and State cannabis licensing agencies and together as a region may be able to affect change at a State level to help the cannabis industry.
As a result, in 2020, the North Coast Counties consisting of Del Norte, Humboldt, Mendocino, Sonoma, Trinity and Lake, if your Board opts to participate, intend to form a regional forum to address problems around cannabis licensing and share best practices and lessons learned.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Form Ad Hoc Committee to participate in a north coast counties regional forum regarding cannabis licensing.
There was Board Consensus to appoint Supervisor Sabatier and Chair Simon to the Ad Hoc Committee to participate in a North Coast Counties Regional Forum Regarding Cannabis Licensing.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 and authorize the Chair to sign.
Agreement
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
For the last ten years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic weeds in Clear Lake as part of an overall management program. The contract total for Fiscal Year 2019-2020 is $205,000 and is funded with Geothermal and TOT money.
Weed Abatement
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic weed growth. The total surface area of the lake treated annually for weeds has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to weed growth. Since 2011 Water Resources staff has annually solicited proposals for that year's aquatic plant management. Clean Lakes Inc. has now been providing this service for the County for nine years with a superior level of support, professionalism and technological innovation.
Treatment areas are selected based on several conditions, including: density of shoreline occupation, business interests, habitat value, and historic recreational uses. Clean Lakes Inc. utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff works closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the County's Aquatic Pesticide NPDES permit and County's own permitting program, and monitoring requirements.
Recommended Action
Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 and authorize the Chair to sign.
| Estimated Cost | $205,000 |
|---|---|
| Amount Budgeted | $205,000 |
Original memo text
Memorandum
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020
Executive Summary: (include fiscal and staffing impact narrative):
For the last ten years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic weeds in Clear Lake as part of an overall management program. The contract total for Fiscal Year 2019-2020 is $205,000 and is funded with Geothermal and TOT money.
Weed Abatement
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic weed growth. The total surface area of the lake treated annually for weeds has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to weed growth. Since 2011 Water Resources staff has annually solicited proposals for that year's aquatic plant management. Clean Lakes Inc. has now been providing this service for the County for nine years with a superior level of support, professionalism and technological innovation.
Treatment areas are selected based on several conditions, including: density of shoreline occupation, business interests, habitat value, and historic recreational uses. Clean Lakes Inc. utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff works closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the County's Aquatic Pesticide NPDES permit and County's own permitting program, and monitoring requirements.
If not budgeted, fill in the blanks below only:
Estimated Cost: $205,000 Amount Budgeted: $205,000 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 and authorize the Chair to sign.
The item was pulled and moved to a subsequent Board Meeting.
Clerk’s notes: County Administrative Officer Carol Huchingson presented this item to the Board.
7.5Consideration of the following appointments:
Maternal, Child and Adolescent Health (MCAH) Advisory Board
Middletown Cemetery District
Appointment
Motion carried · 2 motions
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Carried 4-0 — moved by Brown
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: absent Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Maternal, Child and Adolescent Health (MCAH) Advisory Board: 3 Vacancies - (3) General Membership
Application received: April Giambra - New Application, General Membership
Middletown Cemetery District: 1 Vacancy - (1) Resident
Application received: Judith Kauffman - New Application, Resident
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the selected Advisory Boards.
Original memo text
..Title
..Body
MEMORANDUM
Date: February 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Johanna Peelen, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary:
Maternal, Child and Adolescent Health (MCAH) Advisory Board: 3 Vacancies - (3) General Membership
Application received: April Giambra - New Application, General Membership
Middletown Cemetery District: 1 Vacancy - (1) Resident
Application received: Judith Kauffman - New Application, Resident
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicants to the selected Advisory Boards.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Judith Kauffman to the Middletown Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
On motion of Supervisor Brown, and by vote of the Board, appointed April Giambra to the Maternal, Child, and Adolescent Health Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Scott, Brown, and Simon
Absent- Supervisor: 1 - Crandell
Clerk’s notes: Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
8.2Public Employee Evaluations
Title: Community Development Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:27 a.m. having taken no action.