Board Of Supervisors — Tuesday, February 25, 2020
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Long Distance Travel from March 16, 2020 to March 20, 2020 for Accountant-Auditor, Technology Anthony (Tony) Valdez to attend the CentralSquare 2020 Customer Event in Las Vegas, Nevada.
Action Item
passed on consent
Staff memo
Executive Summary
Your Board previously approved long distance travel for two of the Auditor-Controller/County Clerk's Office management team members to attend the CentralSquare 2020 customer event in Las Vegas, Nevada. The Auditor-Controller's office is requesting approval for an additional team member, Accountant-Auditor, Technology Anthony (Tony) Valdez, to attend that event as well. It was not known at the time of the previous request if it would be possible for Tony to attend and if it was possible to receive the reduced early bird registration. That has been secured and this subsequent request is submitted for your review.
Tony is the Auditor-Controller technology lead for the transition and implementation of our finance system from the current onsite environment to a cloud environment. This project was recommended by the County Technology Governance Committee and his attendance will provide valuable resources and tools for successfully completing this significant project.
As previously submitted, CentralSquare is the software used by the County for analytics, finance, and payroll. This event represents a critical opportunity for our county to ensure we get the most from our software investment, make industry and peer connections and stay informed of the latest technologies to help us serve our citizens and community.
Attendees receive three full days of intensive training opportunities; including expert-led breakout sessions and user-oriented presentations, as well as information about CentralSquare's product roadmap. Attendees will be able to engage directly with CentralSquare developers and support team to ask detailed technical questions and outline the specific needs of Lake County's use of their software.
Attending this event is important to maintaining our existing contacts and information, for overall efficient use of our finance software, as well as updating our county about the new solutions, ideas and expertise relating to our software investment.
The cost of this training event has been approved in the Auditor-Controller/County Clerk 19/20 budget and the approximate cost is - registration $399, airfare $198, transportation $92, hotel $897, meals $70, for a total of $1,656.
Fiscal and Staffing Impact Narrative:
Fill in the blanks below only if not budgeted:
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Ap Approve Long Distance Travel from March 16, 2020 to March 20, 2020 for Accountant-Auditor, Technology Anthony (Tony) Valdez to attend the CentralSquare 2020 Customer Event in Las Vegas, Nevada.
| Estimated Cost | $ 1,656 |
|---|---|
| Amount Budgeted | $ 1,656 |
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller/County Clerk
Subject: Approve Long Distance Travel from March 16, 2020 to March 20, 2020 for Accountant-Auditor, Technology Anthony (Tony) Valdez to attend the CentralSquare 2020 Customer Event in Las Vegas, Nevada.
Executive Summary:
Your Board previously approved long distance travel for two of the Auditor-Controller/County Clerk's Office management team members to attend the CentralSquare 2020 customer event in Las Vegas, Nevada. The Auditor-Controller's office is requesting approval for an additional team member, Accountant-Auditor, Technology Anthony (Tony) Valdez, to attend that event as well. It was not known at the time of the previous request if it would be possible for Tony to attend and if it was possible to receive the reduced early bird registration. That has been secured and this subsequent request is submitted for your review.
Tony is the Auditor-Controller technology lead for the transition and implementation of our finance system from the current onsite environment to a cloud environment. This project was recommended by the County Technology Governance Committee and his attendance will provide valuable resources and tools for successfully completing this significant project.
As previously submitted, CentralSquare is the software used by the County for analytics, finance, and payroll. This event represents a critical opportunity for our county to ensure we get the most from our software investment, make industry and peer connections and stay informed of the latest technologies to help us serve our citizens and community.
Attendees receive three full days of intensive training opportunities; including expert-led breakout sessions and user-oriented presentations, as well as information about CentralSquare's product roadmap. Attendees will be able to engage directly with CentralSquare developers and support team to ask detailed technical questions and outline the specific needs of Lake County's use of their software.
Attending this event is important to maintaining our existing contacts and information, for overall efficient use of our finance software, as well as updating our county about the new solutions, ideas and expertise relating to our software investment.
The cost of this training event has been approved in the Auditor-Controller/County Clerk 19/20 budget and the approximate cost is - registration $399, airfare $198, transportation $92, hotel $897, meals $70, for a total of $1,656.
Fiscal and Staffing Impact Narrative:
Fill in the blanks below only if not budgeted:
Estimated Cost: $ 1,656 Amount Budgeted: $ 1,656 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Ap Approve Long Distance Travel from March 16, 2020 to March 20, 2020 for Accountant-Auditor, Technology Anthony (Tony) Valdez to attend the CentralSquare 2020 Customer Event in Las Vegas, Nevada.
5.2Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached, for your review and adoption is the Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program). These funding allocations are designated to integrate care for a particularly vulnerable group of Medi-Cal beneficiaries who have been identified as high users of multiple systems and continue to have poor health outcomes. The goal of the WPC Program is the coordination of health, behavioral health, and social services, as applicable, in a patient-centered manner with the goals of improved beneficiary health and wellbeing through more efficient and effective use of resources.
Available funding allocations for eligible activities approved by the WPC Program for Lake County Behavioral Health Services total Five Hundred Fifty Five Thousand One Hundred Thirty Six Dollars and Seventy Six Cents ($555,136.76).
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
Original memo text
..Title
..Body
MEMORANDUM
DATE: February 25, 2020
TO: Board of Supervisors
FROM: Todd Metcalf, B.S., Behavioral Health Services Administrator
SUBJECT: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
EXECUTIVE SUMMARY:
Attached, for your review and adoption is the Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program). These funding allocations are designated to integrate care for a particularly vulnerable group of Medi-Cal beneficiaries who have been identified as high users of multiple systems and continue to have poor health outcomes. The goal of the WPC Program is the coordination of health, behavioral health, and social services, as applicable, in a patient-centered manner with the goals of improved beneficiary health and wellbeing through more efficient and effective use of resources.
Available funding allocations for eligible activities approved by the WPC Program for Lake County Behavioral Health Services total Five Hundred Fifty Five Thousand One Hundred Thirty Six Dollars and Seventy Six Cents ($555,136.76).
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing Lake County Behavioral Health Services to approve Funding Allocations for the Whole Person Care Pilot Program (WPC Program).
5.3Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month and authorize the Chair to sign
Report
pulled on consent
Staff memo
Executive Summary
Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month.
Lake County Behavioral Health Services operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021. Per this Commercial Lease Agreement, rent shall be adjusted annually based on the U.S. Consumer Price Index (CPI) of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers for the West Urban Region. Per the CPI, the base rent will be increased by 3.9% for a new base rent of $1,964.07 per month effective September 1, 2017. The new cost per year will be $23,568.84.
Recommended Action
Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month and authorize the Chair to sign
| Estimated Cost | $25,568.84 |
|---|---|
| Amount Budgeted | $25,568.84 |
Original memo text
Memorandum
Date: February 25, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month and authorize the Chair to sign
Executive Summary: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month.
Lake County Behavioral Health Services operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021. Per this Commercial Lease Agreement, rent shall be adjusted annually based on the U.S. Consumer Price Index (CPI) of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers for the West Urban Region. Per the CPI, the base rent will be increased by 3.9% for a new base rent of $1,964.07 per month effective September 1, 2017. The new cost per year will be $23,568.84.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,568.84 Amount Budgeted: $25,568.84 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
Recommended Action: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,964.07 per month and authorize the Chair to sign
This item was continued to the March 3, 2020 meeting.
Clerk’s notes: This item was pulled from the consent agenda and taken up later in the day. Supervisor Sabatier presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.4Approve Minutes of the Board of Supervisors meetings held November 26, 2019, December 10, 2019, December 17, 2019, January 14, 2020, and February 11, 2020.
Action Item
passed on consent
5.5Adopt Resolution Setting Rate of Pay for Election Officers for the March 3, 2020 Presidential Primary Election
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the March 3, 2020 Presidential Primary Election as well as setting the rate of pay for each person working as a result of the Primary Election. Pursuant to section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming March 3, 2020 Presidential Primary Election.
Not applicable
Recommended Action
Adopt Resolution Setting Rate of Pay for Election Officers for the March 3, 2020 Presidential Primary Election
| Estimated Cost | $50,000 |
|---|---|
| Amount Budgeted | $50,000 |
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Diane C. Fridley, Interim Registrar of Voters
Subject: Adopt Resolution Setting Rate of Pay for Election Officers for the March 3, 2020 Presidential Primary Election
Executive Summary: (include fiscal and staffing impact narrative):
The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the March 3, 2020 Presidential Primary Election as well as setting the rate of pay for each person working as a result of the Primary Election. Pursuant to section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming March 3, 2020 Presidential Primary Election.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$50,000_ Amount Budgeted: _$50,000_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Setting Rate of Pay for Election Officers for the March 3, 2020 Presidential Primary Election
5.6Approve Letter of Support to Sonoma County Board of Supervisors and authorize Board Chair to sign
Letter
passed on consent
Staff memo
Executive Summary
The Sonoma County Public Health Laboratory (SCPHL) is currently in need of our support. The lab is located on the Chanate Road property, which Sonoma County is attempting to sell. In the next few years, a new laboratory facility is needed, but budget planning is starting now for this expensive facility. It is not certain that a new lab facility will be possible, or even that the current lab will remain operational, because of the current budget deficit facing Sonoma County Department of Health Services (DHS). DHS leadership is seeking various solutions to the deficit. Unfortunately, one of the potential cutbacks being considered by early 2020 is closing down the Sonoma County Public Health Laboratory. Closing down the laboratory would be disastrous for communicable disease control and surveillance in our area.
SCPHL is the last public health lab standing between the State lab in Richmond, CA and the Humboldt County lab. Essential public health lab functions need to be kept local to ensure timely lab services. Public Health Laboratories were not instituted to generate revenue; they provide public services to the entire population that commercial laboratories do not offer, such as disease surveillance, outbreak investigations, shellfish, dairy, and rabies testing. PHLs will always depend on some government funding to perform tests that are very time-consuming, not profitable and benefit individuals that cannot afford testing.
There is a potential for increased Illness and death rates from communicable, food-borne, and water-borne diseases in our County without accurate and timely lab results from a local public health laboratory.
This closure may also impair our emergency responses to novel influenza, measles, and other epidemics.
I respectfully request the Board of Supervisors support this effort by way of authorizing the Board Chair to sign the attached letter of support.
If you should have any questions, please contact myself or Gary Pace at 263-1090
Recommended Action
Approve Letter of Support to Sonoma County Board of Supervisors and authorize Board Chair to sign
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director and Gary Pace MD, MPH,
Health Officer
Subject: Approve Letter of Support to Sonoma County Board of Supervisors and authorize Board Chair to sign
Executive Summary: The Sonoma County Public Health Laboratory (SCPHL) is currently in need of our support. The lab is located on the Chanate Road property, which Sonoma County is attempting to sell. In the next few years, a new laboratory facility is needed, but budget planning is starting now for this expensive facility. It is not certain that a new lab facility will be possible, or even that the current lab will remain operational, because of the current budget deficit facing Sonoma County Department of Health Services (DHS). DHS leadership is seeking various solutions to the deficit. Unfortunately, one of the potential cutbacks being considered by early 2020 is closing down the Sonoma County Public Health Laboratory. Closing down the laboratory would be disastrous for communicable disease control and surveillance in our area.
SCPHL is the last public health lab standing between the State lab in Richmond, CA and the Humboldt County lab. Essential public health lab functions need to be kept local to ensure timely lab services. Public Health Laboratories were not instituted to generate revenue; they provide public services to the entire population that commercial laboratories do not offer, such as disease surveillance, outbreak investigations, shellfish, dairy, and rabies testing. PHLs will always depend on some government funding to perform tests that are very time-consuming, not profitable and benefit individuals that cannot afford testing.
There is a potential for increased Illness and death rates from communicable, food-borne, and water-borne diseases in our County without accurate and timely lab results from a local public health laboratory.
This closure may also impair our emergency responses to novel influenza, measles, and other epidemics.
I respectfully request the Board of Supervisors support this effort by way of authorizing the Board Chair to sign the attached letter of support.
If you should have any questions, please contact myself or Gary Pace at 263-1090
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Letter of Support to Sonoma County Board of Supervisors and authorize Board Chair to sign
5.7Adopt Proclamation Recognizing the Retirement of Denise Rosann Doukas, Health Programs Support Specialist II and Honoring her Many Years of Outstanding Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Lake County Health Services Department would like to take this opportunity to commend Denise Doukas, Health Programs Support Specialist II upon her retirement from service. She has been a valued public servant to the citizens of Lake County since February 2002.
Not applicable
Recommended Action
Adopt Proclamation Recognizing the Retirement of Denise Rosann Doukas, Health Programs Support Specialist II and Honoring her Many Years of Outstanding Service to the County of Lake
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Proclamation Recognizing the Retirement of Denise Rosann Doukas, Health Programs Support Specialist II and Honoring her Many Years of Outstanding Service to the County of Lake
Executive Summary:
The Lake County Health Services Department would like to take this opportunity to commend Denise Doukas, Health Programs Support Specialist II upon her retirement from service. She has been a valued public servant to the citizens of Lake County since February 2002.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Recognizing the Retirement of Denise Rosann Doukas, Health Programs Support Specialist II and Honoring her Many Years of Outstanding Service to the County of Lake
5.8Adopt Resolution Approving Agreement between the County of Lake and County of Santa Cruz for Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM), and Authorize the Director of Health Services to Sign Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
California State law requires that all counties receiving Medical Administrative Activities (MAA) and Targeted Case Management (TCM) revenues participate in a Local Government Agency (LGA) Consortium tasked with effectively coordinating MAA and TCM programs.
The MAA Program offers a way for Local Governmental Agencies (LGAs) to obtain federal reimbursement for the cost of certain administrative activities necessary for the proper and efficient administration of the Medi-Cal program. MAA activities include: Program planning and policy development, MAA coordination and claims administration, MAA Training, and General administration.
The TCM Program provides specialized case management services to Medi-Cal eligible individuals in a defined target population to gain access to needed medical, social, educational, and other services. TCM services include: Needs assessment; Development of an individualized Service Plan; Linkage and Consultation; Assistance with accessing services; Crisis assistance planning; and Periodic review.
One county within the LGA Consortium is designated as the host county. The host county has a number of ongoing responsibilities including maintaining the MAA/TCM Trust Fund, coordinating MAA/TCM programs, and preparing quarterly revenue expenditure reports. The host county is compensated for their work through the mandatory participation fees within these regional Agreements. The County of Santa Cruz was elected to assume Local Governmental Agency (LGA) "Host County" duties for FY2019-2022.
The attached agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please feel free to contact me at 263-1090.
Thank you.
Not applicable
Recommended Action
Adopt Resolution Approving Agreement between the County of Lake and County of Santa Cruz for Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM), and Authorize the Director of Health Services to Sign Agreement.
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving Agreement between the County of Lake and County of Santa Cruz for Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM), and Authorize the Director of Health Services to Sign Agreement.
Executive Summary:
California State law requires that all counties receiving Medical Administrative Activities (MAA) and Targeted Case Management (TCM) revenues participate in a Local Government Agency (LGA) Consortium tasked with effectively coordinating MAA and TCM programs.
The MAA Program offers a way for Local Governmental Agencies (LGAs) to obtain federal reimbursement for the cost of certain administrative activities necessary for the proper and efficient administration of the Medi-Cal program. MAA activities include: Program planning and policy development, MAA coordination and claims administration, MAA Training, and General administration.
The TCM Program provides specialized case management services to Medi-Cal eligible individuals in a defined target population to gain access to needed medical, social, educational, and other services. TCM services include: Needs assessment; Development of an individualized Service Plan; Linkage and Consultation; Assistance with accessing services; Crisis assistance planning; and Periodic review.
One county within the LGA Consortium is designated as the host county. The host county has a number of ongoing responsibilities including maintaining the MAA/TCM Trust Fund, coordinating MAA/TCM programs, and preparing quarterly revenue expenditure reports. The host county is compensated for their work through the mandatory participation fees within these regional Agreements. The County of Santa Cruz was elected to assume Local Governmental Agency (LGA) "Host County" duties for FY2019-2022.
The attached agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please feel free to contact me at 263-1090.
Thank you.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving Agreement between the County of Lake and County of Santa Cruz for Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM), and Authorize the Director of Health Services to Sign Agreement.
5.9Adopt Resolution Approving the Health Services Department’s Application to the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2020/2021 Through 2022/2023 and Authorizing the Director of Health Services to Sign Said Application and Grant in the amount of $74,112.
Resolution
passed on consent
Staff memo
Executive Summary
The Health Services Department is requesting Board approval to apply for this grant funding to support the CLPPP program. The grant will be used to continue to provide lead prevention services and consultation to child care providers, to increase awareness of lead hazards, support county-wide surveillance efforts, refine and enhance presentations to increase awareness, ensure that all required reports and documentation of activities within the Lake County program are provided to the State and to continue to collaborate with Environmental Health, Public Health Nursing, and other local agencies. Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
Recommended Action
Adopt Resolution Approving the Health Services Department's Application to the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2020/2021 through 2022/2023 and Authorize the Director of Health Services to Sign Said Application and Grant
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving the Health Services Department's Application to the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2020/2021 through 2022/2023 and authorize the Director of Health Services to Sign Said Application and Grant in the amount of $74,112.
Executive Summary:
The Health Services Department is requesting Board approval to apply for this grant funding to support the CLPPP program. The grant will be used to continue to provide lead prevention services and consultation to child care providers, to increase awareness of lead hazards, support county-wide surveillance efforts, refine and enhance presentations to increase awareness, ensure that all required reports and documentation of activities within the Lake County program are provided to the State and to continue to collaborate with Environmental Health, Public Health Nursing, and other local agencies. Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving the Health Services Department's Application to the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2020/2021 through 2022/2023 and Authorize the Director of Health Services to Sign Said Application and Grant
5.10Approve Amendment One to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the increased amount of $75,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The County holds a multi-year contract with Peterson Tractor Company for mobile equipment service and repair work to the heavy equipment fleet at the Eastlake Landfill. The contract currently provides for up to $225,000 of annual service and repair work. Thus far in FY 19-20 the maintenance and repairs performed, as well as the anticipated work remaining, necessitate an increase to the maximum contract amount for FY 19-20 to ensure the landfill equipment remains operable. Funding for the amendment is provided through landfill tipping fees.
The department has sufficient funds to cover by budget transfer.
Recommended Action
Approve Amendment One to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the increased amount of $75,000 for a total not to exceed $300,000 for FY 19/20 and authorize the Chair to sign.
| Estimated Cost | $300,000.00 |
|---|---|
| Amount Budgeted | $225,000.00 |
| Additional Requested | $75,000.00 |
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Amendment One to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the increased amount of $75,000 and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
The County holds a multi-year contract with Peterson Tractor Company for mobile equipment service and repair work to the heavy equipment fleet at the Eastlake Landfill. The contract currently provides for up to $225,000 of annual service and repair work. Thus far in FY 19-20 the maintenance and repairs performed, as well as the anticipated work remaining, necessitate an increase to the maximum contract amount for FY 19-20 to ensure the landfill equipment remains operable. Funding for the amendment is provided through landfill tipping fees.
If not budgeted, fill in the blanks below only:
Estimated Cost: $300,000.00 Amount Budgeted: $225,000.00 Additional Requested: $75,000.00 Future Annual Cost: ________
The department has sufficient funds to cover by budget transfer.
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment One to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the increased amount of $75,000 for a total not to exceed $300,000 for FY 19/20 and authorize the Chair to sign.
5.11Approve Telecommunications Site Agreement between ComSites West and the Lake County Sheriff's Office for space in their repeater vault on St. Helena
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office utilizes two-way radio systems to communicate between deputy sheriffs in the field and with Central Dispatch. In order for these two-way radios to work effectively throughout the County, the Sheriff's Office has repeater systems strategically located throughout the County to try and maximize the coverage area. The areas of Hidden Valley, Middletown and Cobb Mountain area have been a weak link in the two-way radio communication system for the Lake County Sheriff's Office since the inception of its radio system.
Recently the Lake County Sheriff's Office identified a location in a commercially owned vault on Mount Saint Helena that would provide much improved two-way radio communications for the Lake County Sheriff's Office deputy sheriffs and Central Dispatch. Testing was performed and this confirmed that it would improve radio communications over what is currently being used today at the CalPine Repeater site.
The Lake County Sheriff's Office has worked with its radio service provider, to identify the correct equipment needed to be installed in the vault, which is owned by ComSites West. We have been working with ComSites West on an Agreement to place a two-way radio repeater in their vault and an antenna on their communications tower. This project will provide for better officer safety with the improved radio communications thus allowing the Lake County Deputy Sheriff's to provide better service to the residents in the Hidden Valley, Middletown and Cobb Mountain area.
The site license agreement is attached for your review and approval. Monthly cost will be $583.00/month for rent and $40.00 per month for utilities and will be paid from the Sheriff/Central Dispatch budget 2202. There are sufficient funds in this account. Please provide a minute order upon approval of this agreement.
Recommended Action
The Sheriff's Office recommends approval of the Telecommunications Site Agreement between ComSites West and the Lake County Sheriff's Office for space in their repeater vault on St. Helena
| Estimated Cost | 3,738 |
|---|---|
| Future Annual Cost | 7,476 |
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Telecommunications Site Agreement between ComSites West and the Lake County Sheriff's Office for space in their repeater vault on St. Helena
Executive Summary:
The Lake County Sheriff's Office utilizes two-way radio systems to communicate between deputy sheriffs in the field and with Central Dispatch. In order for these two-way radios to work effectively throughout the County, the Sheriff's Office has repeater systems strategically located throughout the County to try and maximize the coverage area. The areas of Hidden Valley, Middletown and Cobb Mountain area have been a weak link in the two-way radio communication system for the Lake County Sheriff's Office since the inception of its radio system.
Recently the Lake County Sheriff's Office identified a location in a commercially owned vault on Mount Saint Helena that would provide much improved two-way radio communications for the Lake County Sheriff's Office deputy sheriffs and Central Dispatch. Testing was performed and this confirmed that it would improve radio communications over what is currently being used today at the CalPine Repeater site.
The Lake County Sheriff's Office has worked with its radio service provider, to identify the correct equipment needed to be installed in the vault, which is owned by ComSites West. We have been working with ComSites West on an Agreement to place a two-way radio repeater in their vault and an antenna on their communications tower. This project will provide for better officer safety with the improved radio communications thus allowing the Lake County Deputy Sheriff's to provide better service to the residents in the Hidden Valley, Middletown and Cobb Mountain area.
The site license agreement is attached for your review and approval. Monthly cost will be $583.00/month for rent and $40.00 per month for utilities and will be paid from the Sheriff/Central Dispatch budget 2202. There are sufficient funds in this account. Please provide a minute order upon approval of this agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: 3,738 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: 7,476
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Office recommends approval of the Telecommunications Site Agreement between ComSites West and the Lake County Sheriff's Office for space in their repeater vault on St. Helena
5.12Approve the Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2020 to March 19, 2021 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Everbridge is a mass notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. The system has a mapping program that can be used to help locate the vulnerable population in Lake County that may need assistance with evacuations during emergencies. The system has a Weather Alert and is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification. Administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Identified special needs populations
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from systems such as Google Maps, Bing Maps, and ESRI. Notifications can be published directly to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response. The Sheriff's Office recommends that your Board approve the renewal agreement for use of this system. It is a service that is of benefit to all of our communities and many of our departments.
Recommended Action
Approve Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2020 to March 19, 2021 and authorize the Chair to sign
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2020 to March 19, 2021 and authorize the Chair to sign
Executive Summary:
Everbridge is a mass notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. The system has a mapping program that can be used to help locate the vulnerable population in Lake County that may need assistance with evacuations during emergencies. The system has a Weather Alert and is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification. Administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Identified special needs populations
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from systems such as Google Maps, Bing Maps, and ESRI. Notifications can be published directly to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response. The Sheriff's Office recommends that your Board approve the renewal agreement for use of this system. It is a service that is of benefit to all of our communities and many of our departments.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2020 to March 19, 2021 and authorize the Chair to sign
5.13Approve revised Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services and authorize the Chairman to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The approval of this item was before your Board on January 28, 2020, however the fee schedule was inadvertently amended to read "County of Lake" instead of "County of Mendocino". To clarify, this fee schedule is derived from the 2017 fee schedule between the County of Mendocino and Regional Pathology. If further clarification is needed, Lt. Corey Paulich will be available to discuss.
Recommended Action
The Sheriff's Office recommends approval of the attached revised Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services and authorize the Chairman to re-sign
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve revised Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services and authorize the Chairman to re-sign.
Executive Summary: The approval of this item was before your Board on January 28, 2020, however the fee schedule was inadvertently amended to read "County of Lake" instead of "County of Mendocino". To clarify, this fee schedule is derived from the 2017 fee schedule between the County of Mendocino and Regional Pathology. If further clarification is needed, Lt. Corey Paulich will be available to discuss.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Office recommends approval of the attached revised Amendment One between the County of Lake and Bennet Omalu Pathology for a Five-Year Cost Plan and Fee Schedule for Pathology Services and authorize the Chairman to re-sign
5.14Approve Long Distance Travel on April 20-23, 2020 for Sherri DeLaTorre, ICPC Coordinator and Mary Pagan, Program Manager to Attend the Interstate Compact on Placement of Children (ICPC) in Denver, Colorado. The Title IV-E Chabot Training Contract will Provide Funding for the Costs of Travel and Training.
Action Item
passed on consent
approved as amended
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Interstate Compact on the Placement of Children (ICPC) is a compact between all 50 states, the District of Columbia and the US Virgin Islands. It is a uniform law which establishes procedures for the placement of children across state lines. Lake County receives requests from other states to assess individuals who reside in Lake County for possible placement of a child(ren) who are dependent child in the other state. If a child is placed in Lake County, the assigned social worker monitors the placement and sends reports to the other statement on the child's stability and the ongoing appropriateness of the placement. Likewise, Lake County sends similar requests to other states.
Each county, in every state, has an ICPC coordinator and coordinators train together; therefore, training is provided in a variety of states. This year training is in Denver, Colorado on April 20-23rd.
The purpose of this training is to continue to educate states and other interested parties about ICPC and provide a forum for leaders to share knowledge, innovations and best practices.
Lake County Social Services Department, Child Welfare Services, requests to send the ICPC coordinator and Program Manager to this year's training in Denver, Colorado. The Title IV-E Chabot training contract will provide funding for the costs of travel and training and there will not be a fiscal impact on the county.
Recommended Action
Approve long distance travel from April 20 to April 23, 2020 for Sherri DeLaTorre, ICPC Coordinator and Mary Pagan, Program Manager to attend the Interstate Compact on Placement of Children (ICPC) Training in Denver, Colorado. The Title IV-E Chabot Training Contract will Provide Funding for the Costs of Travel and Training.
| Estimated Cost | 0 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Director LCDSS
Subject: Approve Long Distance Travel from April 20 to April 23, 2020 for Sherri DeLaTorre, ICPC Coordinator and Mary Pagan, Program Manager to attend the Interstate Compact on Placement of Children (ICPC) Training in Denver, Colorado. The Title IV-E Chabot Training Contract will Provide Funding for
the Costs of Travel and Training.
Executive Summary: (include fiscal and staffing impact narrative):
The Interstate Compact on the Placement of Children (ICPC) is a compact between all 50 states, the District of Columbia and the US Virgin Islands. It is a uniform law which establishes procedures for the placement of children across state lines. Lake County receives requests from other states to assess individuals who reside in Lake County for possible placement of a child(ren) who are dependent child in the other state. If a child is placed in Lake County, the assigned social worker monitors the placement and sends reports to the other statement on the child's stability and the ongoing appropriateness of the placement. Likewise, Lake County sends similar requests to other states.
Each county, in every state, has an ICPC coordinator and coordinators train together; therefore, training is provided in a variety of states. This year training is in Denver, Colorado on April 20-23rd.
The purpose of this training is to continue to educate states and other interested parties about ICPC and provide a forum for leaders to share knowledge, innovations and best practices.
Lake County Social Services Department, Child Welfare Services, requests to send the ICPC coordinator and Program Manager to this year's training in Denver, Colorado. The Title IV-E Chabot training contract will provide funding for the costs of travel and training and there will not be a fiscal impact on the county.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___0_____ Amount Budgeted: ____0____ Additional Requested: ____0____ Future Annual Cost: ____0____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve long distance travel from April 20 to April 23, 2020 for Sherri DeLaTorre, ICPC Coordinator and Mary Pagan, Program Manager to attend the Interstate Compact on Placement of Children (ICPC) Training in Denver, Colorado. The Title IV-E Chabot Training Contract will Provide Funding for the Costs of Travel and Training.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.14 with the exception of Item 5.3 which was pulled for discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Brown, Scott, and Simon
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Lake County Public Health Officer Dr. Gary Pace and public members Charles Baine and Kevin Waycik spoke.
6.39:15 A.M. - Consideration of Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10
Resolution
Adopted
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On August 6, 2019, the Board approved an Agreement with Granite Construction, Inc. for the Three SB1 Rehabilitation Improvement Projects. The work under this Agreement was satisfactorily completed on October 4, 2019.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Not applicable
Recommended Action
Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10, and authorize the Chairman to execute said Resolution.
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works/Water Resources Director
Subject: Consideration of Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10
Executive Summary: (include fiscal and staffing impact narrative):
On August 6, 2019, the Board approved an Agreement with Granite Construction, Inc. for the Three SB1 Rehabilitation Improvement Projects. The work under this Agreement was satisfactorily completed on October 4, 2019.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Three SB1 Rehabilitation Improvement Projects, Bid No. 19-10, and authorize the Chairman to execute said Resolution.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Public Works Director Scott De Leon presented a PowerPoint Presentation to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of (a) Resolution Amending Resolution No. 2019-126 to Amend the FY 2019-20 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and (b) Resolution Amending Resolution 2019-127 to Amend the Position Allocations for FY 2019-20 to Conform to the Mid-year Budget Adjustments.
Resolution
Adopted
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff has completed a collaborative mid-year review of the FY 2019-20 budget and associated staffing levels. The resulting recommendations are reflected in attachments hereto.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue funding County operations through the remainder of the fiscal year. The attached Mid-Year Budget Highlights narrative provides an overview and brief summary of the significant issues in the County's FY 2019-20 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County Department Heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the Department Heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
Recommended Action
Staff recommends your Board (a) Adopt Resolution Amending Resolution No. 2019-126 to Amend the FY 2019-20 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and (b) Adopt Resolution Amending Resolution 2019-127 to Amend the Position Allocations for FY 2019-20 to Conform to the Mid-year Budget Adjustments.
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of (a) Resolution Amending Resolution No. 2019-126 to Amend the FY 2019-20 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and (b) Resolution Amending Resolution 2019-127 to Amend the Position Allocations for FY 2019-20 to Conform to the Mid-year Budget Adjustments.
Executive Summary: (include fiscal and staffing impact narrative):
Staff has completed a collaborative mid-year review of the FY 2019-20 budget and associated staffing levels. The resulting recommendations are reflected in attachments hereto.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue funding County operations through the remainder of the fiscal year. The attached Mid-Year Budget Highlights narrative provides an overview and brief summary of the significant issues in the County's FY 2019-20 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County Department Heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the Department Heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends your Board (a) Adopt Resolution Amending Resolution No. 2019-126 to Amend the FY 2019-20 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and (b) Adopt Resolution Amending Resolution 2019-127 to Amend the Position Allocations for FY 2019-20 to Conform to the Mid-year Budget Adjustments.
(a) Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(b) Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Stephen Carter, Public Services Director Lars Ewing, County Counsel Anita Grant, Interim Community Development Director Scott De Leon, and Sheriff Brian Martin spoke
Chair Simon asked if anyone present wished to speak and Charles Behne spoke. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Proposed Findings of Fact and Decision in the Appeal of Judson Hodges (AB 19-06)
Action Item
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Pursuant to your Board's statement of Intended Decision in the above matter on January 14, 2020, I have prepared the attached Findings of Fact to support your Board's intended decision. Your Board determined, by unanimous vote, to deny the appeal.
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
Not applicable
Recommended Action
(a) Approve the Findings of Fact and authorize the Chair to Sign; and (b) Move to deny the appeal.
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Anita L. Grant, County Counsel
Subject: Consideration of Proposed Findings of Fact and Decision in the Appeal of Judson Hodges (AB 19-06)
Executive Summary: (include fiscal and staffing impact narrative):
Pursuant to your Board's statement of Intended Decision in the above matter on January 14, 2020, I have prepared the attached Findings of Fact to support your Board's intended decision. Your Board determined, by unanimous vote, to deny the appeal.
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Approve the Findings of Fact and authorize the Chair to Sign; and (b) Move to deny the appeal.
(a) On motion of Supervisor Sabatier, and by vote of the Board, approved Proposed Findings of Fact and Decision in the Appeal of Judson Hodges (AB 19-06). The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, denied the appeal. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Resolution Authorizing the Chairman of the Board to Approve and Direct the Tax Collector to Sell, at Public Auction via Internet, Tax Defaulted Property which is subject to Power to Sell in Accordance with Chapter 7 of Part 6 Division 1, of the California Revenue and Taxation Code and Approving Sales Below Minimum Price in Specified Cases.
Resolution
Adopted, as amended
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The attached resolution is being submitted for your review and approval to authorize the Tax Collector to sell, at internet auction, tax defaulted properties due to non-payment of delinquent taxes.
Not applicable
Recommended Action
Adopt Resolution authorizing the Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases.
Original memo text
Memorandum
Date: February 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Barbara Ringen, Treasurer-Tax Collector
Subject: Consideration of Resolution authorizing the Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases.
Executive Summary: (include fiscal and staffing impact narrative):
The attached resolution is being submitted for your review and approval to authorize the Tax Collector to sell, at internet auction, tax defaulted properties due to non-payment of delinquent taxes.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution authorizing the Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases.
Supervisor Sabatier offered the resolution, as amended, and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board. Assistant Treasurer-Tax Collector Elizabeth Martinez was present. County Counsel Anita Grant spoke
Chair Simon asked if anyone present wished to speak and the following people spoke: Russ Cremer and Dirk Slooten. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
No action taken.
8.2Conference with Legal Counsel: Decision Whether to Initiate Litigation pursuant to Gov. Code section 5456.9(d)(4) – One Potential Cases
Closed Session Item
No action taken.
8.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1): EEOC Complaint of Cari McCormick
Closed Session Item
No action taken.
8.4Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1): Heart Consciousness Church v. County of Lake
Closed Session Item
No action taken.
8.5Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1): County of Lake, et al. v. PG&E
Closed Session Item
Motion carried
Carried 4-0 — moved by Sabatier
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: abstain Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, approved the Agreement Allocating Settlement Pool authorizing the Chair to sign said Agreement which shall resolve the County of Lake's legal action against PG&E for damages resulting from the Sulphur Fire. Settlement shall be achieved through the claims process in the pending PG&E Bankruptcy action according to the terms of the Agreement Allocating Settlement Pool. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Recused- Supervisor: 1 - Brown
8.6Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Government Code section 54956.9(d)(2)(e)(3): One potential claim
Closed Session Item
No action taken.