Lake County Meetings — interactive archive

Board Of Supervisors — Tuesday, March 17, 2020

9:00 AM · Board Chambers

Approved minutes (PDF)

This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

4.1EXTRA ITEM - (a) Consideration of “extra” agenda item; and (b) Consideration of Ratification of Proclamation of a Local Emergency due to COVID-19 Action Item Motion carried · 2 motions
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner/OES Director · Subject: Consideration of Ratification of Proclamation of a Local Emergency due to COVID-19

Executive Summary

See attached proclamation.

Recommended Action

Approval of Ratification of Proclamation of a Local Emergency due to COVID-19

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors From: Brian L. Martin, Sheriff/Coroner/OES Director Subject: Consideration of Ratification of Proclamation of a Local Emergency due to COVID-19 Executive Summary: See attached proclamation. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approval of Ratification of Proclamation of a Local Emergency due to COVID-19
(a) On motion of Supervisor Brown, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon (b) On motion of Supervisor Scott, and by vote of the Board, approved the ratification of Proclamation of a Local Emergency due to COVID-19. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. County Counsel Anita Grant and Public Health Officer Dr. Gary Pace spoke. Chair Simon asked if anyone present wished to speak and Ed Robey spoke. No one else wished to speak and the public input portion of this item was closed.
4.2EXTRA ITEM - (a) Consideration of “extra” agenda item; and (b) Consideration of impacts of the four week closure of local schools on the County workforce with possible direction to staff. Action Item Motion carried
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: EXTRA ITEM - (a) Consideration of "extra" agenda item; and (b) Consideration of impacts of the four week closure of local schools on the County workforce with possible direction to staff.

Executive Summary

(include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) As your Board is aware, it was announced on March 15, 2020 that all local schools will be closed for the next four weeks due to COVID-19. For your consideration tomorrow, I am gathering information from your department heads as to the impacts on staffing and services since it is expected that a number of County employees will not be able to work because they must care for their children. I am requesting to engage in discussion with your Board regarding how best to manage the resulting impacts.

Recommended Action

(a) Staff requests that your Board take action by motion to accept this item for consideration as an "extra" agenda item; and (b) Direction to staff.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Economic Development County Workforce

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: EXTRA ITEM - (a) Consideration of "extra" agenda item; and (b) Consideration of impacts of the four week closure of local schools on the County workforce with possible direction to staff. Executive Summary: (include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) As your Board is aware, it was announced on March 15, 2020 that all local schools will be closed for the next four weeks due to COVID-19. For your consideration tomorrow, I am gathering information from your department heads as to the impacts on staffing and services since it is expected that a number of County employees will not be able to work because they must care for their children. I am requesting to engage in discussion with your Board regarding how best to manage the resulting impacts. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Staff requests that your Board take action by motion to accept this item for consideration as an "extra" agenda item; and (b) Direction to staff.
(a) On motion of Supervisor Brown, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon (b) Direction to staff to bring back revisions to the vacation donation and catastrophic compensation policy, also possible advanced leave to employees, flex time or extended work hours to employees and suggestions from employees on other options.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.3EXTRA ITEM - (a) Consideration of “Extra” Agenda Item; and (b) Consideration of Proposed Closure of Lake County Library Branches due to COVID-19 Resolution Motion carried
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Christopher Veach, County Administrative Officer · Subject: EXTRA ITEM - (a) Consideration of "Extra" Agenda Item, and (b) Consideration of Proposed Closure of Lake County Library Branches due to COVID-19

Executive Summary

(include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) To support efforts across the state to slow the spread of the COVID-19 virus, and in consultation with local health officials, I am requesting that the Lake County Library close to the public from today to April 5, 2020. The majority of libraries across the state, including nearby Sonoma County Library and the California State Library, have closed for the health of their communities. Libraries serve all members of the community from the very young to the vulnerable populations who are most at risk from the COVID-19 virus. While libraries are essential to our community, our concern now is on supporting public health efforts. While the library is closed, Library patrons will still be able to access the library system online from our website: http://library.lakecountyca.gov. Library staff will be available our normal operating hours to assist patrons by phone or by email on accessing these online resources. The due dates of physical library materials will also be extended. Public WiFi will remain on and be able to be accessed from vehicles in our parking lot.

Recommended Action

(a) Staff requests that your Board take action by motion to accept this item for consideration as an "extra" agenda item; and (b) Authorize closure of the County Library until April 5, 2020.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Christopher Veach, County Administrative Officer Subject: EXTRA ITEM - (a) Consideration of "Extra" Agenda Item, and (b) Consideration of Proposed Closure of Lake County Library Branches due to COVID-19 Executive Summary: (include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) To support efforts across the state to slow the spread of the COVID-19 virus, and in consultation with local health officials, I am requesting that the Lake County Library close to the public from today to April 5, 2020. The majority of libraries across the state, including nearby Sonoma County Library and the California State Library, have closed for the health of their communities. Libraries serve all members of the community from the very young to the vulnerable populations who are most at risk from the COVID-19 virus. While libraries are essential to our community, our concern now is on supporting public health efforts. While the library is closed, Library patrons will still be able to access the library system online from our website: http://library.lakecountyca.gov. Library staff will be available our normal operating hours to assist patrons by phone or by email on accessing these online resources. The due dates of physical library materials will also be extended. Public WiFi will remain on and be able to be accessed from vehicles in our parking lot. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Staff requests that your Board take action by motion to accept this item for consideration as an "extra" agenda item; and (b) Authorize closure of the County Library until April 5, 2020.
(a) On motion of Supervisor Brown, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon (b) Supervisor Brown offered the Resolution and it was passed by roll call vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board. Mr. Veach reported that all library due dates are extended so there should be no late fees until April 14, 2020. Chair Simon asked if anyone present wished to speak and Erin McCarrick spoke. No one else wished to speak and the public input portion of this item was closed.
4.4EXTRA ITEM - (a) Consideration of “Extra” Agenda Item; and (b) Consideration of a Resolution Imposing Substantive Limitations on Residential and Commercial Evictions Resolution Motion carried · 2 motions
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2019 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Rob Brown, District 5 Supervisor · Subject: EXTRA ITEM - (a) Consideration of "Extra" Agenda Item; and (b) Consideration of a Resolution Imposing Substantive Limitations on Residential and Commercial Evictions

Executive Summary

(include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: The need to take action came to my attention subsequent to the posting of the current agenda. There is a need to take immediate action before the next available agenda. (b) In response to the COVID-19 virus, the Governor has issued Executive Order N-25-20 on March 12, 2020, which notes that individuals exposed to COVID-19 virus may be temporarily unable to report to work due to illness or quarantines and may experience potential loss of income, health care and medical coverage and the ability to pay for housing and basic needs. On March 19, 2020, the Governor issued a further executive order suspending any provision of state law prohibiting a local government from exercising it police power to impose substantive limitations on residential or commercial evictions.

Recommended Action

(1) Approve the Extra Agenda Item; and (b) Adopt Resolution Imposing Substantive Limitations on Residential and Commercial Evictions.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: March 17, 2019 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Rob Brown, District 5 Supervisor Subject: EXTRA ITEM - (a) Consideration of "Extra" Agenda Item; and (b) Consideration of a Resolution Imposing Substantive Limitations on Residential and Commercial Evictions Executive Summary: (include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: The need to take action came to my attention subsequent to the posting of the current agenda. There is a need to take immediate action before the next available agenda. (b) In response to the COVID-19 virus, the Governor has issued Executive Order N-25-20 on March 12, 2020, which notes that individuals exposed to COVID-19 virus may be temporarily unable to report to work due to illness or quarantines and may experience potential loss of income, health care and medical coverage and the ability to pay for housing and basic needs. On March 19, 2020, the Governor issued a further executive order suspending any provision of state law prohibiting a local government from exercising it police power to impose substantive limitations on residential or commercial evictions. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (1) Approve the Extra Agenda Item; and (b) Adopt Resolution Imposing Substantive Limitations on Residential and Commercial Evictions.
(a) On motion of Supervisor Brown, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon (b) Supervisor Brown offered the Resolution, as amended on page 3, and it was passed by roll call vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon On motion of Supervisor Sabatier, and by vote of the Board, moved to reopen Item 4.4 to clarify wording in the document. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon Supervisor Sabatier offered the Resolution, as amended on page 2, and it was passed by roll call vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Brown presented the item to the Board. Sheriff Brian Martin spoke. County Counsel Anita Grant spoke and pointed out a typographical error on Page 3, line 7 to change the year from 2018 to 2020. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. Later in the meeting, County Counsel Anita Grant asked to reopen the item to clarify wording in the Resolution. The item was reopened and Ms. Grant suggested the language on Page 2, Line 2 of the Resolution, after the words "Residential or commercial property", add "in the unincorporated area of the County". Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

5. Approval of the Consent Agenda

5.1Adopt Proclamation Commending Operation Tango Mike for 17 Years of Support for Military Personnel and Their Families Proclamation passed on consent
5.2Adopt Proclamation Designating the Month of March 2020 as March for Meals Month Proclamation passed on consent
5.3Adopt Resolution Authorizing the Planning Division of the Community Development Department to File a Grant Application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to Update the Upper Lake/Nice Area and Riviera's Area Plans Action Item passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Interim Community Development Department Director · Subject: Adopt Resolution Authorizing the Planning Division of the Community Development Department to File a Grant Application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to Update the Upper Lake-Nice Area and Riviera's Area Plan

Executive Summary

(include fiscal and staffing impact narrative): Staff is requesting the Lake County Board of Supervisors to approve a resolution authorizing the Planning Division of Community Development Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant. The grant will focus on updating both the Upper Lake-Nice Area and Riviera's Area Plan and update the relevant zoning ordinance. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda. The Lake County Planning Division is proposing a $250,000 planning project through this grant to update plans for the Upper Lake-Nice Area. This current plan for the Upper Lake-Nice area was last updated in 2002 and this area was heavily impacted by the Mendocino Complex wildfire during 2018. The Riviera's Area Plan, which covers an area considered high-risk for future wildfires, was last updated in 2007. Both of these area plans would benefit from this grant as the goal of the grant program is to improve wildfire recovery and maximize resiliency to future wildfire or climate disasters. In addition to the plan updates, additional tasks included in this grant project would include updating the relevant ordinances that incorporate plan updates into county policy and procedure and to incorporate stakeholder and public engagement into the planning process. The Planning Division is coordinating the development of this grant with the Department of Water Resources as they are also applying to this grant program to update the Lake County Storm Water Plan and relevant ordinances. This grant does not require match funds and the funds to complete this project have already been budgeted. Project will need to be completed by October 2022.

Recommended Action

Adopt Resolution authorizing the Planning Division of the Community Development Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Upper Lake-Nice Area and Riviera's Area Plans.
Cost
Estimated Cost$250,000.00
Amount Budgeted$250,000.00

Strategic priorities: Well-being of Residents Public Safety Infrastructure Economic Development Disaster Recovery Community Collaboration

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Interim Community Development Department Director Subject: Adopt Resolution Authorizing the Planning Division of the Community Development Department to File a Grant Application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to Update the Upper Lake-Nice Area and Riviera's Area Plan Executive Summary: (include fiscal and staffing impact narrative): Staff is requesting the Lake County Board of Supervisors to approve a resolution authorizing the Planning Division of Community Development Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant. The grant will focus on updating both the Upper Lake-Nice Area and Riviera's Area Plan and update the relevant zoning ordinance. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda. The Lake County Planning Division is proposing a $250,000 planning project through this grant to update plans for the Upper Lake-Nice Area. This current plan for the Upper Lake-Nice area was last updated in 2002 and this area was heavily impacted by the Mendocino Complex wildfire during 2018. The Riviera's Area Plan, which covers an area considered high-risk for future wildfires, was last updated in 2007. Both of these area plans would benefit from this grant as the goal of the grant program is to improve wildfire recovery and maximize resiliency to future wildfire or climate disasters. In addition to the plan updates, additional tasks included in this grant project would include updating the relevant ordinances that incorporate plan updates into county policy and procedure and to incorporate stakeholder and public engagement into the planning process. The Planning Division is coordinating the development of this grant with the Department of Water Resources as they are also applying to this grant program to update the Lake County Storm Water Plan and relevant ordinances. This grant does not require match funds and the funds to complete this project have already been budgeted. Project will need to be completed by October 2022. If not budgeted, fill in the blanks below only: Estimated Cost: $250,000.00 Amount Budgeted: $250,000.00 Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution authorizing the Planning Division of the Community Development Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Upper Lake-Nice Area and Riviera's Area Plans.
5.4Approve Wildfire Resiliency and Recovery Planning Grant Letter of Commitment for updates to the Upper Lake-Nice and Rivieras Area Plans and authorize Chair to sign. Action Item passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Interim Community Development Department Director Mark Roberts - Principal Planner · Subject: Approve the Wildfire Resiliency and Recovery Planning Grant Letter of Commitment for updates to the Upper Lake-Nice and Rivieras Area Plans and authorize Chair to sign.

Executive Summary

(include fiscal and staffing impact narrative): Lake County Community Development - Planning Division Department plans to apply for a $250,000 Wildfire Resiliency and Recovery Planning Grant to fund updates to the Upper Lake-Nice and Riviera's Area Plans. The current area plans were drafted (Upper Lake-Nice, 2002 and Rivieras, 2007) prior to the most recent wildfires and do not account for wildfire recovery or climate adaptation and resilience within the plans. The updates will include revised policies, ordinances and projects to promote resiliency. The Wildfire Resiliency and Recovery Planning Grant focuses on communities affected by the catastrophic wildfires in 2017, 2018 and 2019. This program funds projects up to $250,000 to assist applicants in identifying and implementing planning activities to advance climate adaptation in the context of changing wildfire regimes. The program emphasizes prioritizing investments in projects that demonstrate innovative approaches in planning that could be replicated in other jurisdictions across the state. Awarded projects need to be completed on or before October 31, 2022. These grants do not require a match and staff will provide the additional technical expertise to offset any additional funding needs to complete these projects.

Recommended Action

Approve the Wildfire Resiliency and Recovery Planning Grant Letter of Commitment for updates to the Upper Lake-Nice and Rivieras Area Plans and authorize Chair to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Infrastructure Economic Development Disaster Recovery Community Collaboration

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Interim Community Development Department Director Mark Roberts - Principal Planner Subject: Approve the Wildfire Resiliency and Recovery Planning Grant Letter of Commitment for updates to the Upper Lake-Nice and Rivieras Area Plans and authorize Chair to sign. Executive Summary: (include fiscal and staffing impact narrative): Lake County Community Development - Planning Division Department plans to apply for a $250,000 Wildfire Resiliency and Recovery Planning Grant to fund updates to the Upper Lake-Nice and Riviera's Area Plans. The current area plans were drafted (Upper Lake-Nice, 2002 and Rivieras, 2007) prior to the most recent wildfires and do not account for wildfire recovery or climate adaptation and resilience within the plans. The updates will include revised policies, ordinances and projects to promote resiliency. The Wildfire Resiliency and Recovery Planning Grant focuses on communities affected by the catastrophic wildfires in 2017, 2018 and 2019. This program funds projects up to $250,000 to assist applicants in identifying and implementing planning activities to advance climate adaptation in the context of changing wildfire regimes. The program emphasizes prioritizing investments in projects that demonstrate innovative approaches in planning that could be replicated in other jurisdictions across the state. Awarded projects need to be completed on or before October 31, 2022. These grants do not require a match and staff will provide the additional technical expertise to offset any additional funding needs to complete these projects. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the Wildfire Resiliency and Recovery Planning Grant Letter of Commitment for updates to the Upper Lake-Nice and Rivieras Area Plans and authorize Chair to sign.
5.5Approve California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance and authorize Board Chair to Sign Agreement passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Denise Pomeroy, Health Services Director · Subject: Approve California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance and authorize Board Chair to Sign

Executive Summary

Mutual aid agreements allow for the mobilization of resources to and from regions to prevent and combat any type of emergency and are fundamental to public health emergency responses. Having this Agreement in place will streamline and expedite any needed mutual aid during an emergency. This Agreement will also prevent the time consuming process of drafting individual MOU's and Agreements after disasters. Additionally Mutual Aid Agreements can expedite FEMA reimbursement for services, equipment, and supplies delivered via mutual aid. At this time out of the 17 Region II counties Lake is the only county not entered into this Agreement. To ensure the rapid response of resources in an emergency, help keep our community safe, and promote the collaborative spirit of Lake County, Health Services Department respectfully asks for approval to enter into the Region II Cooperative Agreement. Please contact me if any further information is needed at 707-263-1090.

Recommended Action

Approve California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance and authorize Board Chair to Sign

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Disaster Recovery Community Collaboration

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Denise Pomeroy, Health Services Director Subject: Approve California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance and authorize Board Chair to Sign Executive Summary: Mutual aid agreements allow for the mobilization of resources to and from regions to prevent and combat any type of emergency and are fundamental to public health emergency responses. Having this Agreement in place will streamline and expedite any needed mutual aid during an emergency. This Agreement will also prevent the time consuming process of drafting individual MOU's and Agreements after disasters. Additionally Mutual Aid Agreements can expedite FEMA reimbursement for services, equipment, and supplies delivered via mutual aid. At this time out of the 17 Region II counties Lake is the only county not entered into this Agreement. To ensure the rapid response of resources in an emergency, help keep our community safe, and promote the collaborative spirit of Lake County, Health Services Department respectfully asks for approval to enter into the Region II Cooperative Agreement. Please contact me if any further information is needed at 707-263-1090. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve California Mutual Aid Region II Intra-Region Cooperative Agreement for Emergency Medical and Health Disaster Assistance and authorize Board Chair to Sign
5.6Approve PC Purchase for District Attorney Action Item passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Shane French, Director of Information Technology · Subject: Approve PC Purchase for District Attorney

Executive Summary

(include fiscal and staffing impact narrative): The Information Technology Department routinely purchases Personal Computers (PCs) for departments as needed. The District Attorney Department has a need to purchase 30 PCs and four laptop computers. The purchase amount exceeds $25,000. The Information Technology Department has obtained three competitive quotes and has determined that Polestar Computers of Kelseyville offers the most competitive pricing for these devices. Reason for request to waive bid? To do so would produce no economic benefit

Recommended Action

Approve the purchase of 30 desktop PCs and four laptop computers and authorize the Information Technology Director to issue a purchase order on behalf of the District Attorney department.
Cost
Estimated Cost$29,643.08
Amount Budgeted$35,000

Strategic priorities: Technology Upgrades

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Shane French, Director of Information Technology Subject: Approve PC Purchase for District Attorney Executive Summary: (include fiscal and staffing impact narrative): The Information Technology Department routinely purchases Personal Computers (PCs) for departments as needed. The District Attorney Department has a need to purchase 30 PCs and four laptop computers. The purchase amount exceeds $25,000. The Information Technology Department has obtained three competitive quotes and has determined that Polestar Computers of Kelseyville offers the most competitive pricing for these devices. If not budgeted, fill in the blanks below only: Estimated Cost: $29,643.08 Amount Budgeted: $35,000 Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☒ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? To do so would produce no economic benefit. Recommended Action: Approve the purchase of 30 desktop PCs and four laptop computers and authorize the Information Technology Director to issue a purchase order on behalf of the District Attorney department.
5.7Approve Supplemental Service Agreement between the County of Lake and Mead & Hunt, Consultants, for Mandatory Filings of Lampson Field Airport Capital Improvement Plan 2020-2025, not to Exceed $5,000.00, and Authorize the Chair to Execute the Agreement. Agreement passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Public Works Director · Subject: Approve Supplemental Service Agreement between the County of Lake and Mead & Hunt, Consultants, for Mandatory Filings of Lampson Field Airport Capital Improvement Plan 2020-2025, not to exceed $5,000.00, and Authorize the Chair to Execute the Agreement.

Executive Summary

(include fiscal and staffing impact narrative): Lampson Field Airport is required to file documentation with the FAA and Caltrans Aeronautical Division to disclose any upcoming capital improvements for the years 2020-2025. This filing maintains our eligibility for grants from the FAA & Caltrans. The filing had to be submitted by January 31, 2020. Documents were prepared by our consultants Mead & Hunt and submitted, however, we still need the attached agreement approved and signed. This fee is funded by our annual Caltrans entitlement of $10,000. Staff recommends that the Board of Supervisors approve the agreement for the preparation and filing of the 5 year Airport Capital Improvement Plan for the years 2020-2025 in the amount not to exceed $5,000. And authorize the Chair to execute said agreement.

Recommended Action

Approve the agreement for the preparation and filing of the 5 year Airport Capital Improvement Plan for the years 2020-2025 in the amount not to exceed $5,000. And authorize the Chair to execute said agreement.
Cost
Estimated Cost$5,000
Amount Budgeted$5,000

Strategic priorities: Public Safety Infrastructure Economic Development

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Public Works Director Subject: Approve Supplemental Service Agreement between the County of Lake and Mead & Hunt, Consultants, for Mandatory Filings of Lampson Field Airport Capital Improvement Plan 2020-2025, not to exceed $5,000.00, and Authorize the Chair to Execute the Agreement. Executive Summary: (include fiscal and staffing impact narrative): Lampson Field Airport is required to file documentation with the FAA and Caltrans Aeronautical Division to disclose any upcoming capital improvements for the years 2020-2025. This filing maintains our eligibility for grants from the FAA & Caltrans. The filing had to be submitted by January 31, 2020. Documents were prepared by our consultants Mead & Hunt and submitted, however, we still need the attached agreement approved and signed. This fee is funded by our annual Caltrans entitlement of $10,000. Staff recommends that the Board of Supervisors approve the agreement for the preparation and filing of the 5 year Airport Capital Improvement Plan for the years 2020-2025 in the amount not to exceed $5,000. And authorize the Chair to execute said agreement. If not budgeted, fill in the blanks below only: Estimated Cost: _$5,000_______ Amount Budgeted: $5,000___ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the agreement for the preparation and filing of the 5 year Airport Capital Improvement Plan for the years 2020-2025 in the amount not to exceed $5,000. And authorize the Chair to execute said agreement.
5.8Adopt Resolution Authorizing the Director of Social Services to Execute the Standard Agreement and All Other Documents Necessary to Participate in the HOME Program Administered by the California Department of Housing and Community Development (HDC). Action Item passed on consent
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Crystal Markytan, Social Services Director · Subject: Adopt Resolution authorizing the Director of Social Services to execute the Standard Agreement and all other documents necessary to participate in the HOME program administered by the California Department of Housing and Community Development (HCD).

Executive Summary

Board Resolution 2018-99 was passed and adopted by the Lake County Board of Supervisors on July 24, 2018. This resolution authorized the submittal of an application to HCD for 2018 HOME funds to be granted to the County of Lake through its Department of Social Services. Missing from the above referenced resolution was verbiage to authorize the Director of Social Services, or his/her designee(s), to execute all documentation related to participation in the HOME Program. This resolution corrects that omission by stating the required verbiage. There is no fiscal or staffing impact associated with this item.

Recommended Action

Adopt Resolution authorizing the Director of Social Services to execute the Standard Agreement and all other documents necessary to participate in the HOME program administered by the California Department of Housing and Community Development (HCD). Thank you for your consideration. CC: Micki Dolby, Deputy Director, Social Services Kelli Page, Program Manager, Social Services
Cost
Estimated Cost0
Amount Budgeted0
Additional Requested0
Future Annual Cost0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Crystal Markytan, Social Services Director Subject: Adopt Resolution authorizing the Director of Social Services to execute the Standard Agreement and all other documents necessary to participate in the HOME program administered by the California Department of Housing and Community Development (HCD). Executive Summary: Board Resolution 2018-99 was passed and adopted by the Lake County Board of Supervisors on July 24, 2018. This resolution authorized the submittal of an application to HCD for 2018 HOME funds to be granted to the County of Lake through its Department of Social Services. Missing from the above referenced resolution was verbiage to authorize the Director of Social Services, or his/her designee(s), to execute all documentation related to participation in the HOME Program. This resolution corrects that omission by stating the required verbiage. There is no fiscal or staffing impact associated with this item. If not budgeted, fill in the blanks below only: Estimated Cost: __0______ Amount Budgeted: ___0_____ Additional Requested: ____0____ Future Annual Cost: __0______ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution authorizing the Director of Social Services to execute the Standard Agreement and all other documents necessary to participate in the HOME program administered by the California Department of Housing and Community Development (HCD). Thank you for your consideration. CC: Micki Dolby, Deputy Director, Social Services Kelli Page, Program Manager, Social Services
5.9Adopt Resolution authorizing the Lake County Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Lake County Storm Water Management Plan. Action Item passed on consent approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17th, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Water Resources Director · Subject: Adopt Resolution authorizing the Lake County Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Lake County Storm Water Management Plan.

Executive Summary

(include fiscal and staffing impact narrative): Staff is requesting the Lake County Board of Supervisors approve a resolution authorizing the Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant. The grant will focus on updating the Lake County Storm Water Management Plan and relevant ordinances. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda. The Lake County Water Resources Department proposes a $150,000 planning grant that will update the county-wide Storm Water Management Plan which was last updated in 2003. The major benefit to updating this plan, in addition to the incorporation of wildfire and climate adaption and resiliency into county policy and procedures, will make Lake County eligible for future implementation grants from the State of California that require an updated Storm Water and Water Management Plan. Additional tasks that will be included in this grant will include updates to the relevant storm water ordinances, facilitation support for stakeholder and public engagement activities, and provide funding to design and implement several small storm water educational and outreach demonstration projects. The Water Resources Department is coordinating the development of this grant with the Planning Department as they are also applying to this grant program to update the Nice-Lucerne and Rivieras Plan. There is no match required for this grant and all deliverables must be completed by October 2022.

Recommended Action

Adopt Resolution authorizing the Lake County Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Lake County Storm Water Management Plan.
Cost
Estimated Cost$150,000.00
Amount Budgeted150,000.00

Strategic priorities: Clear Lake

Original memo text
Memorandum Date: March 17th, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Water Resources Director Subject: Adopt Resolution authorizing the Lake County Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Lake County Storm Water Management Plan. Executive Summary: (include fiscal and staffing impact narrative): Staff is requesting the Lake County Board of Supervisors approve a resolution authorizing the Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant. The grant will focus on updating the Lake County Storm Water Management Plan and relevant ordinances. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda. The Lake County Water Resources Department proposes a $150,000 planning grant that will update the county-wide Storm Water Management Plan which was last updated in 2003. The major benefit to updating this plan, in addition to the incorporation of wildfire and climate adaption and resiliency into county policy and procedures, will make Lake County eligible for future implementation grants from the State of California that require an updated Storm Water and Water Management Plan. Additional tasks that will be included in this grant will include updates to the relevant storm water ordinances, facilitation support for stakeholder and public engagement activities, and provide funding to design and implement several small storm water educational and outreach demonstration projects. The Water Resources Department is coordinating the development of this grant with the Planning Department as they are also applying to this grant program to update the Nice-Lucerne and Rivieras Plan. There is no match required for this grant and all deliverables must be completed by October 2022. If not budgeted, fill in the blanks below only: Estimated Cost: $150,000.00 Amount Budgeted: 150,000.00 Additional Requested: ___n/a___ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution authorizing the Lake County Water Resources Department to file a grant application to the California Strategic Growth Council for a Proposition 84 Wildfire and Resiliency and Recovery Planning Grant to update the Lake County Storm Water Management Plan.
On motion of Supervisor Scott, and by vote of the Board, approved consent agenda items 5.1 through 5.9. The motion carried by the following vote:

6. Timed Items

6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.49:20 A.M. – Presentation of Annual Report by Lake County PEG TV Presentation not acted on
no itemized roll call in the official record
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: 9:10 A.M. - Presentation of Annual Report by Lake County PEG TV

Executive Summary

(include fiscal and staffing impact narrative): Pursuant to the terms of the PEG Agreement between the County of Lake and the cities of Lakeport and Clearlake, an annual report will be presented to your Board by Ed Robey, your Board's appointee to the Lake County PEG TV Board of Directors.

Recommended Action

No action. Informational report, only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Community Collaboration

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: 9:10 A.M. - Presentation of Annual Report by Lake County PEG TV Executive Summary: (include fiscal and staffing impact narrative): Pursuant to the terms of the PEG Agreement between the County of Lake and the cities of Lakeport and Clearlake, an annual report will be presented to your Board by Ed Robey, your Board's appointee to the Lake County PEG TV Board of Directors. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: No action. Informational report, only.
This item was pulled and will be continued to a date uncertain.
6.59:40 A.M. - Consideration of Ag Department Ordinance for Industrial Hemp Regulations Ordinance Advanced
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Industrial Hemp Ad Hoc Committee · Subject: Consideration of Ag Department Ordinance for Industrial Hemp Regulations

Executive Summary

(include fiscal and staffing impact narrative): As the board is aware, the Industrial Hemp ad hoc committee submitted a zoning ordinance amendment so that applicants, residents, and everyone would be aware of where it was possible to grow industrial hemp, what properties were eligible, and what setbacks were required. This ordinance amendment will be back at the Board of Supervisors for possible approval on March 17, 2020. Today, the ad hoc committee has submitted to the Board of Supervisors an Ag Department ordinance proposing the rules and regulations for applicants to follow. These regulations cover what applicants must do prior to applying for a hemp license and also what applicants must do while actively cultivating hemp. Today, the board is recommended to approve the Industrial Hemp regulations and to have the ordinance's second reading on March 17, 2020.

Recommended Action

Approve the recommended Ag Department Ordinance for regulating Industrial Hemp.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Economic Development County Workforce

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Industrial Hemp Ad Hoc Committee Subject: Consideration of Ag Department Ordinance for Industrial Hemp Regulations Executive Summary: (include fiscal and staffing impact narrative): As the board is aware, the Industrial Hemp ad hoc committee submitted a zoning ordinance amendment so that applicants, residents, and everyone would be aware of where it was possible to grow industrial hemp, what properties were eligible, and what setbacks were required. This ordinance amendment will be back at the Board of Supervisors for possible approval on March 17, 2020. Today, the ad hoc committee has submitted to the Board of Supervisors an Ag Department ordinance proposing the rules and regulations for applicants to follow. These regulations cover what applicants must do prior to applying for a hemp license and also what applicants must do while actively cultivating hemp. Today, the board is recommended to approve the Industrial Hemp regulations and to have the ordinance's second reading on March 17, 2020. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the recommended Ag Department Ordinance for regulating Industrial Hemp.
On motion of Supervisor Sabatier, and by vote of the Board, waived the reading of the Ordinance, to be read in title only. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon On motion of Supervisor Sabatier, and by vote of the Board, advanced the Ordinance as amended to the March 24, 2020 meeting. The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board and reviewed the revisions made to the Ordinance for a first reading. Chair Simon asked if anyone present wished to speak and Brenna Sullivan spoke. Ms. Sullivan requested that the October 2020 date be removed from the Ordinance. No one else wished to speak and the public input portion of this item was closed.
6.610:00 A.M. - Consideration of CPS HR’s County of Lake Total Compensation Report Action Item not acted on
no itemized roll call in the official record
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Consideration of CPS HR's County of Lake Total Compensation Report

Executive Summary

(include fiscal and staffing impact narrative): CPS HR's County of Lake Total Compensation Report is attached to your Board's Agenda, and CPS HR staff are present today, to present their report. As your Board is aware, today's presentation is expected to include description of the Classification and Total Compensation Study methodology undertaken by CPS HR, and market data, as appropriate, as verified by CPS HR. This does not constitute any indication of your Board's implementation of the Study data, nor what level of salary adjustment is affordable by the County of Lake at this time. These matters are subject to ongoing confidential labor negotiations.

Background

In 2018, at the recommendation of the Classification, Compensation, Recruitment and Retention Committee (CCRR), your Board directed staff to initiate the process to contract for a Classification and Total Compensation Study. On Tuesday, November 6, 2018, your Board acted to award a Contract to conduct this study to CPS-HR, a Joint Powers Agency (JPA) formed to provide sophisticated Human Resources consulting services to public agencies. As all Bargaining Unit representatives are aware, the processes to arrive at the 12 jurisdictions surveyed and positions that became Benchmarks were intentionally and proactively inclusive, bringing labor and a cross-section of departmental representatives into the fold. We are grateful that so many invested so much to bring this Study to fruition.

Recommended Action

No action. Informational report, only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Economic Development Disaster Recovery County Workforce

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Consideration of CPS HR's County of Lake Total Compensation Report Executive Summary: (include fiscal and staffing impact narrative): CPS HR's County of Lake Total Compensation Report is attached to your Board's Agenda, and CPS HR staff are present today, to present their report. As your Board is aware, today's presentation is expected to include description of the Classification and Total Compensation Study methodology undertaken by CPS HR, and market data, as appropriate, as verified by CPS HR. This does not constitute any indication of your Board's implementation of the Study data, nor what level of salary adjustment is affordable by the County of Lake at this time. These matters are subject to ongoing confidential labor negotiations. Background In 2018, at the recommendation of the Classification, Compensation, Recruitment and Retention Committee (CCRR), your Board directed staff to initiate the process to contract for a Classification and Total Compensation Study. On Tuesday, November 6, 2018, your Board acted to award a Contract to conduct this study to CPS-HR, a Joint Powers Agency (JPA) formed to provide sophisticated Human Resources consulting services to public agencies. As all Bargaining Unit representatives are aware, the processes to arrive at the 12 jurisdictions surveyed and positions that became Benchmarks were intentionally and proactively inclusive, bringing labor and a cross-section of departmental representatives into the fold. We are grateful that so many invested so much to bring this Study to fruition. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: No action. Informational report, only.
This item was pulled and will be continued to a date uncertain.

7. Non-Timed Items

7.1Supervisors’ weekly calendar, travel and reports
7.2Continuation of Consideration of a Temporary Policy for Telework Action Item continued
no itemized roll call in the official record
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Continuation of Consideration of a Temporary Policy for Telework

Executive Summary

(include fiscal and staffing impact narrative): Last Tuesday, staff sought your Board's direction around possibly implementing a temporary telework policy for employees in the event quarantining becomes widespread as a result of COVID-19. Your Board heard initial comments from a selection of Department Heads, and directed staff to develop and issue a survey to gauge broader departmental interest and capacity to implement telework. Today's discussion will continue your Board's consideration of a temporary policy.

Recommended Action

Direction to staff.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety County Workforce

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Continuation of Consideration of a Temporary Policy for Telework Executive Summary: (include fiscal and staffing impact narrative): Last Tuesday, staff sought your Board's direction around possibly implementing a temporary telework policy for employees in the event quarantining becomes widespread as a result of COVID-19. Your Board heard initial comments from a selection of Department Heads, and directed staff to develop and issue a survey to gauge broader departmental interest and capacity to implement telework. Today's discussion will continue your Board's consideration of a temporary policy. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Direction to staff.
Direction to staff to bring back a temporary policy for telework for County employees.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Information Technology Director Shane French presented the item to the Board. Deputy County Administrative Officer Matthew Rothstein, Public Works/Water Resource Director and Interim Community Development Director Scott DeLeon spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Accommodations to Facilitate Broader Electronic Access to Board of Supervisors Meetings in Light of COVID-19 and Executive Order N-25-20 Action Item not acted on
no itemized roll call in the official record
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Consideration of Accommodations to Facilitate Broader Electronic Access to Board of Supervisors Meetings in Light of COVID-19 and Executive Order N-25-20

Executive Summary

(include fiscal and staffing impact narrative): As your Board is aware, part 11 of Governor Gavin Newsom's Executive Order N-25-20 (issued March 12) suspended portions of the Bagley-Keene and Brown acts, authorizing local legislative bodies to hold public meetings via teleconference, "and to make public meetings accessible telephonically or otherwise electronically." to promote broader access. This Executive Order followed March 11 guidance by leading Public Health officials that mass gatherings of 250 or more should be postponed or cancelled, while smaller gatherings, "Can proceed if organizers implement social distancing of 6 feet," additionally noting "Gatherings of individuals who are at higher risk for severe illness from COVID-19 should be limited to no more than 10 people, while also following social distancing guidelines." As you are aware, your Board's meetings are regularly accessible through the County's website and Lake County PEG TV (TV8), and non-emergency communications, including commentary on any item on your Board's Agendas, can be regularly submitted via your vision@lakecountyca.gov email address. In light of the Governor's Executive Order and Public Health officials' guidance, your Board may wish to provide additional accommodations, to facilitate broader participation at this time.

Recommended Action

Direction to staff.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety County Workforce Community Collaboration

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Consideration of Accommodations to Facilitate Broader Electronic Access to Board of Supervisors Meetings in Light of COVID-19 and Executive Order N-25-20 Executive Summary: (include fiscal and staffing impact narrative): As your Board is aware, part 11 of Governor Gavin Newsom's Executive Order N-25-20 (issued March 12) suspended portions of the Bagley-Keene and Brown acts, authorizing local legislative bodies to hold public meetings via teleconference, "and to make public meetings accessible telephonically or otherwise electronically." to promote broader access. This Executive Order followed March 11 guidance by leading Public Health officials that mass gatherings of 250 or more should be postponed or cancelled, while smaller gatherings, "Can proceed if organizers implement social distancing of 6 feet," additionally noting "Gatherings of individuals who are at higher risk for severe illness from COVID-19 should be limited to no more than 10 people, while also following social distancing guidelines." As you are aware, your Board's meetings are regularly accessible through the County's website and Lake County PEG TV (TV8), and non-emergency communications, including commentary on any item on your Board's Agendas, can be regularly submitted via your vision@lakecountyca.gov email address. In light of the Governor's Executive Order and Public Health officials' guidance, your Board may wish to provide additional accommodations, to facilitate broader participation at this time. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Direction to staff.
No action taken.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. Videographer Sam Euston, County Counsel Anita Grant and Internet Technology Director Shane French spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of structure of the Department of Public Works (DPW) and the Community Development Department (CDD) Action Item not acted on
no itemized roll call in the official record
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Consideration of structure of the Department of Public Works (DPW) and the Community Development Department (CDD)

Executive Summary

(include fiscal and staffing impact narrative): On February 11, 2020, your Board appointed DPW Director Scott DeLeon as Interim Director of CDD. In the next month, all departments must prepare their proposed budgets for Fiscal Year 2020/2021 and with this in mind, staff is in need of Board direction concerning the structure of these two departments.

Recommended Action

Direction to staff.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Infrastructure Economic Development Business Process Efficiency Clear Lake

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Consideration of structure of the Department of Public Works (DPW) and the Community Development Department (CDD) Executive Summary: (include fiscal and staffing impact narrative): On February 11, 2020, your Board appointed DPW Director Scott DeLeon as Interim Director of CDD. In the next month, all departments must prepare their proposed budgets for Fiscal Year 2020/2021 and with this in mind, staff is in need of Board direction concerning the structure of these two departments. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Direction to staff.
Report only.
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Public Works/Water Resources Director and Interim Community Development Director Scott DeLeon spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of the following appointment: Audit Committee Appointment approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Johanna DeLong, Assistant Clerk of the Board · Subject: Consideration of Advisory Board Appointment Executive Summary:

Executive Summary

Audit Committee: 3 Vacancies - (1) General Public, (2) Grand Jury Application received: Ronald Nagy - Re-Appointment, General Public ..Recommended Action RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Community Collaboration

Original memo text
..Title ..Body MEMORANDUM Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Johanna DeLong, Assistant Clerk of the Board Subject: Consideration of Advisory Board Appointment Executive Summary: Audit Committee: 3 Vacancies - (1) General Public, (2) Grand Jury Application received: Ronald Nagy - Re-Appointment, General Public If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? ..Recommended Action RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.
On motion of Supervisor Sabatier, and by vote of the Board, reappointed Ronald Nagy to the Audit Committee. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Proposed Findings of Fact and Decision in the Appeal of Antonio and Doris Guerra-Freire (AB 19-02) Action Item approved as amended
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: March 17, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Anita L. Grant, County Counsel · Subject: Consideration of Proposed Findings of Fact and Decision in the Appeal of Antonio and Doris Guerra-Freire (AB 19-02)

Executive Summary

(include fiscal and staffing impact narrative): Pursuant to your Board's statement of Intended Decision in the above matter on February 4, 2020, I have prepared the attached Findings of Fact to support your Board's intended decision. Your Board determined, by unanimous vote, to deny the appeal. If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions: 1. Move to approve the Findings of Fact and authorize the Chair to Sign; and 2. Move to deny the appeal. Not applicable

Recommended Action

(a) Approve the Findings of Fact and authorize the Chair to Sign; and (b) Move to deny the appeal.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: March 17, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Anita L. Grant, County Counsel Subject: Consideration of Proposed Findings of Fact and Decision in the Appeal of Antonio and Doris Guerra-Freire (AB 19-02) Executive Summary: (include fiscal and staffing impact narrative): Pursuant to your Board's statement of Intended Decision in the above matter on February 4, 2020, I have prepared the attached Findings of Fact to support your Board's intended decision. Your Board determined, by unanimous vote, to deny the appeal. If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions: 1. Move to approve the Findings of Fact and authorize the Chair to Sign; and 2. Move to deny the appeal. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Approve the Findings of Fact and authorize the Chair to Sign; and (b) Move to deny the appeal.
(a) On motion of Supervisor Sabatier, and by vote of the Board, approved as amended, the Findings of Fact and Decision in the Appeal of Antonio and Doris Guerra-Freire (AB 19-02). The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon (b) On motion of Supervisor Sabatier, and by vote of the Board, denied the appeal of Antonio and Doris Guerra-Freire (AB 19-02). The motion carried by the following vote: Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

8. Closed Session

8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA Closed Session Item
8.2Public Employee Evaluations Title: Animal Control Director Closed Session Item
8.3Conference with (a) Temporary Representatives designated to meet with County Department Heads regarding salary and benefits and (b) Unrepresented management employees Closed Session Item
8.4Conference with Legal Counsel: Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2), (e)(3) Threat of Litigation – City of Clearlake Closed Session Item
8.5Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9(d)(1) – Ugorji v. County of Lake, et al. Closed Session Item
8.6Public Employee Evaluations Title: Interim Community Development Director/ Interim Water Resource Director/ Public Works Director Closed Session Item
no itemized roll call in the official record
The Board reconvened into Regular Session at 1:42 p.m. having taken no action.
Clerk’s notes: Item 8.6 was pulled from Closed Session.

9. Adjournment