Board Of Supervisors — Tuesday, April 7, 2020
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to COVID-19 and to facilitate Social Distancing, those planning to make public comment in Tuesday’s meeting are asked to register in advance. Please write to the Clerk to the Board of Supervisors @ publiccomment@lakecountyca.gov or call (707) 263-2368.
Additionally, written comments regarding any agenda item may be submitted to publiccomment@lakecountyca.gov for inclusion in the public record. Please note the agenda item number addressed by any written comment.
Additionally, written comments regarding any agenda item may be submitted to publiccomment@lakecountyca.gov for inclusion in the public record. Please note the agenda item number addressed by any written comment.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Response from Treasurer-Tax Collector Barbara Ringen to constituent’s questions about property tax bills due on 04/10/20 and whether the due date can be extended due to the COVID-19 pandemic
Report
Motion carried
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) During your Regular Board meeting this date (04/07/20), Agenda item 6.1, Public Input, members of the public asked time sensitive questions regarding property tax bills due on 04/10/20 and whether the due date for such payments would be extended due to the COVID-19 pandemic.
Given the financial challenges many citizens are facing during this crisis and the impending due date set to occur before your Board's next regular meeting, an extra agenda item will enable Treasurer-Tax Collector to respond to constituent's questions.
Recommended Action
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) No action - report only, from Treasurer-Tax Collector Barbara Ringen, in response to the time sensitive questions of constituents.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Response from Treasurer-Tax Collector Barbara Ringen to constituent's questions about property tax bills due on 04/10/20 and whether the due date can be extended due to the COVID-19 pandemic
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) During your Regular Board meeting this date (04/07/20), Agenda item 6.1, Public Input, members of the public asked time sensitive questions regarding property tax bills due on 04/10/20 and whether the due date for such payments would be extended due to the COVID-19 pandemic.
Given the financial challenges many citizens are facing during this crisis and the impending due date set to occur before your Board's next regular meeting, an extra agenda item will enable Treasurer-Tax Collector to respond to constituent's questions.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) No action - report only, from Treasurer-Tax Collector Barbara Ringen, in response to the time sensitive questions of constituents.
(a) On motion of Supervisor Sabatier, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
(b) Report Only.
Clerk’s notes: (a) County Administrative Officer Carol Huchingson introduced the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Administrative Officer Carol Huchingson introduced the item to the Board. Treasurer-Tax Collector Barbara Ringen presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Approve Late Travel Claim for County Administrative Officer Carol Huchingson for January 2020, authorizing the Auditor-Controller to pay.
Action Item
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting your Board authorize the Auditor-Controller to pay my late travel claim for mileage only for the month of January. Typically, I submit claims every other month, in two month increments, to minimize the resulting workloads needed to process claims. However, due to the need to focus on response to the COVID-19 disaster, I missed the 60 day submittal deadline for the earliest dates I traveled in January 2020.
Not applicable
Recommended Action
Approve payment of late travel claim for County Administrative Officer Carol Huchingson for January 2020, authorizing the Auditor-Controller to pay.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve payment of late travel claim for County Administrative Officer Carol Huchingson for January 2020, authorizing the Auditor-Controller to pay.
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting your Board authorize the Auditor-Controller to pay my late travel claim for mileage only for the month of January. Typically, I submit claims every other month, in two month increments, to minimize the resulting workloads needed to process claims. However, due to the need to focus on response to the COVID-19 disaster, I missed the 60 day submittal deadline for the earliest dates I traveled in January 2020.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve payment of late travel claim for County Administrative Officer Carol Huchingson for January 2020, authorizing the Auditor-Controller to pay.
5.2Adopt Resolution Approving Agreement No. 19-0737-008-SF with the California Department of Food and Agriculture to Provide Reimbursement for Asian Citrus Pysllid Winter Trapping Program for the amount of $8,762 beginning October 1, 2019 through June 30, 2020
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving an agreement with California Department of Food and Agriculture (CDFA) for the Asian Citrus Pysllid Winter Trapping Program in Lake County from October 1, 2019 through June 30, 2020. This pest has been detected in 18 counties, from Placer to San Diego. The citrus industry is funding this trapping program to determine how many counties are infested. The agreement is $8,762.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative: NA
Staffing Impact: NA
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Adopt Resolution Approving Agreement No. 19-0737-008-SF with the California Department of Food and Agriculture to Provide Reimbursement for Asian Citrus Pysllid Winter Trapping Program for the amount of $8,762 beginning October 1, 2019 through June 30, 2020
| Amount Budgeted | $8,762.00 |
|---|
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
Subject: Adopt Resolution Approving Agreement No. 19-0737-008-SF with the California Department of Food and Agriculture to Provide Reimbursement for Asian Citrus Pysllid Winter Trapping Program for the amount of $8,762 beginning October 1, 2019 through June 30, 2020
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving an agreement with California Department of Food and Agriculture (CDFA) for the Asian Citrus Pysllid Winter Trapping Program in Lake County from October 1, 2019 through June 30, 2020. This pest has been detected in 18 counties, from Placer to San Diego. The citrus industry is funding this trapping program to determine how many counties are infested. The agreement is $8,762.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: Amount Budgeted: $8,762.00 Additional Requested: ___NA_____ Future Annual Cost: ___NA_____
Fiscal Impact Narrative: NA
Staffing Impact: NA
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving Agreement No. 19-0737-008-SF with the California Department of Food and Agriculture to Provide Reimbursement for Asian Citrus Pysllid Winter Trapping Program for the amount of $8,762 beginning October 1, 2019 through June 30, 2020
5.3(Sitting as Lake County Air Quality Management District) Authorize the APCO to submit the Ozone Emergency Plan Exemption Request to ARB and EPA.
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County is classified as attainment for all federal and state ozone standards and has been so since the 1980s. Lake County had a single 1-hour ozone concentration equal to 0.103 parts per million (ppm) since ozone measurements started. This value occurred during the 2017 wildfires and was likely the result of other interference products affecting the ozone analyzer. The requirement to develop an emergency episode plan was triggered by having the single one (1) hour ozone concentration above 0.10 ppm.
The Federal Clean Air Act (CAA) 40 CFR Section 51.152. requires states to develop emergency episode plans designed to prevent air pollution in the region from reaching significant harm levels. Lake County has never reached a level that would trigger the utilization of an ozone emergency episode plan. With no major sources of ozone and only minor sources of ozone precursors, there are no significant steps that could be taken other than public notifications. The Ozone plan would require staff to do the work we already do during air pollution events, so developing an ozone plan is another burden requiring updating, documentation, auditing, etc, which requires staff time and funding and the plan would reduce local flexibility to react to local needs.
As a result, I am recommending that this Board authorize submitting the attached request for an exemption from the requirement to develop an ozone emergency plan to reduce staff time and costs related to developing and maintaining a plan, and to ensure that local control and local flexibility are maintained.
Recommended Action
That the Board of Directors authorize the APCO to submit the Ozone Emergency Plan Exemption Request to ARB and EPA.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Air Quality Management District Board of Directors
From: Douglas Gearhart, APCO
Subject: Request to authorize the APCO to sign and submit the Ozone Emergency Plan Exemption Request to ARB and EPA.
Executive Summary: (include fiscal and staffing impact narrative):
Lake County is classified as attainment for all federal and state ozone standards and has been so since the 1980s. Lake County had a single 1-hour ozone concentration equal to 0.103 parts per million (ppm) since ozone measurements started. This value occurred during the 2017 wildfires and was likely the result of other interference products affecting the ozone analyzer. The requirement to develop an emergency episode plan was triggered by having the single one (1) hour ozone concentration above 0.10 ppm.
The Federal Clean Air Act (CAA) 40 CFR Section 51.152. requires states to develop emergency episode plans designed to prevent air pollution in the region from reaching significant harm levels. Lake County has never reached a level that would trigger the utilization of an ozone emergency episode plan. With no major sources of ozone and only minor sources of ozone precursors, there are no significant steps that could be taken other than public notifications. The Ozone plan would require staff to do the work we already do during air pollution events, so developing an ozone plan is another burden requiring updating, documentation, auditing, etc, which requires staff time and funding and the plan would reduce local flexibility to react to local needs.
As a result, I am recommending that this Board authorize submitting the attached request for an exemption from the requirement to develop an ozone emergency plan to reduce staff time and costs related to developing and maintaining a plan, and to ensure that local control and local flexibility are maintained.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: That the Board of Directors authorize the APCO to submit the Ozone Emergency Plan Exemption Request to ARB and EPA.
5.4Approve Geothermal Consultant Agreement between the County of Lake and Harold W. Bertholf, Inc. for appraisal services starting April 30, 2020 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting approval of the Geothermal Consultant Contract with Harold W. Bertholf, Inc. (Bertholf)
The purpose of this contract is detailed below:
* Bertholf will perform key valuations on the portion of the geothermal field that resides within the County of Lake.
* The current staff of the Assessor's office does not have or can easily obtain the expertise to value these specific properties.
* These services will provide cost savings and uniformity of the same geothermal field across both Sonoma and Lake Counties. This uniformity will allow for ease of reporting for the business entities.
Not applicable
Recommended Action
Approve Geothermal Consultant Agreement between the County of Lake and Harold W. Bertholf, Inc. for appraisal services starting April 30, 2020 and authorize the Chair to sign.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Richard Ford, Assessor-Recorder
Subject: Approve Geothermal Consultant Agreement between the County of Lake and Harold W. Bertholf, Inc. for appraisal services starting April 30, 2020 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting approval of the Geothermal Consultant Contract with Harold W. Bertholf, Inc. (Bertholf)
The purpose of this contract is detailed below:
* Bertholf will perform key valuations on the portion of the geothermal field that resides within the County of Lake.
* The current staff of the Assessor's office does not have or can easily obtain the expertise to value these specific properties.
* These services will provide cost savings and uniformity of the same geothermal field across both Sonoma and Lake Counties. This uniformity will allow for ease of reporting for the business entities.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Geothermal Consultant Agreement between the County of Lake and Harold W. Bertholf, Inc. for appraisal services starting April 30, 2020 and authorize the Chair to sign.
5.5Adopt Resolution Authorizing Lake County Behavioral Health Services Rate Adjustment for Substance use Disorder Services
Resolution
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services provides Substance Use Disorder services to approved Lake County residents. The billing rates for these services are determined by the State of California - Health and Human Services Agency Department of Health Care Services (DHCS). On August 14, 2019, DHCS issued MHSUDS Information Notice No. 19-036, updating the billing and reimbursement rates for Drug Medi-Cal (DMC) Substance Use Disorder services.
As Lake County Behavioral Health Services (LCBHS) operates as a DMC Organized Delivery System (ODS) for Substance Use Disorder Services, LCBHS is subject to periodic DMC reimbursement rate adjustments.
Recommended Action
Adopt Resolution Authorizing Lake County Behavioral Health Services Rate Adjustment for Substance use Disorder Services
| Estimated Cost | $0 |
|---|
Original memo text
Memorandum
Date: April 7, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: Adopt Resolution Authorizing Lake County Behavioral Health Services Rate Adjustment for Substance use Disorder Services
Executive Summary: Lake County Behavioral Health Services provides Substance Use Disorder services to approved Lake County residents. The billing rates for these services are determined by the State of California - Health and Human Services Agency Department of Health Care Services (DHCS). On August 14, 2019, DHCS issued MHSUDS Information Notice No. 19-036, updating the billing and reimbursement rates for Drug Medi-Cal (DMC) Substance Use Disorder services.
As Lake County Behavioral Health Services (LCBHS) operates as a DMC Organized Delivery System (ODS) for Substance Use Disorder Services, LCBHS is subject to periodic DMC reimbursement rate adjustments.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Authorizing Lake County Behavioral Health Services Rate Adjustment for Substance use Disorder Services
5.6Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Kelseyville Methodist Church as the Fiscal Agent of the Hope Rising Warming Center Project for Fiscal Year 2019-20 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
The purpose of this grant funding is to provide support to Continuums of Care, Large Cities, and Counties to protect the health and safety of homeless populations and reduce the spread of the COVID-19 outbreak. In accordance with the authority cited above, the Housing Coordinating and Financing Council (HCFC) shall distribute these funds to California Continuums of Care.
Kelseyville Methodist Church as Fiscal Agent of the Hope Rising Warming Center Project has agreed to utilize this funding to develop and maintain their warming center as a COVID-19 outbreak shelter during this time of crisis. The Lake County Continuum of Care has decided to support this as well.
Recommended Action
Approve Agreement Between County of Lake - Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Kelseyville Methodist Church as the Fiscal Agent of the Hope Rising Warming Center Project for Fiscal Year 2019-20
| Estimated Cost | $0 |
|---|
Original memo text
Memorandum
Date: April 7, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Kelseyville Methodist Church as the Fiscal Agent of the Hope Rising Warming Center Project for Fiscal Year 2019-20 and authorize the Chair to sign
Executive Summary: The purpose of this grant funding is to provide support to Continuums of Care, Large Cities, and Counties to protect the health and safety of homeless populations and reduce the spread of the COVID-19 outbreak. In accordance with the authority cited above, the Housing Coordinating and Financing Council (HCFC) shall distribute these funds to California Continuums of Care.
Kelseyville Methodist Church as Fiscal Agent of the Hope Rising Warming Center Project has agreed to utilize this funding to develop and maintain their warming center as a COVID-19 outbreak shelter during this time of crisis. The Lake County Continuum of Care has decided to support this as well.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement Between County of Lake - Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Kelseyville Methodist Church as the Fiscal Agent of the Hope Rising Warming Center Project for Fiscal Year 2019-20
5.7Approve Amendment No. 1 to the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for Fiscal Year 2019-20, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services has utilized Hilltop Recovery Services as a resource to provide Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for approved Lake County residents in need. This Agreement details payment terms and a fee schedule based on the State of California Department of Health Care Services (DHCS) approved amounts for each service. As DHCS has updated this fee schedule with DHCS MHSUDS Information Notice No. 19-036, it has become necessary to amend the contract to reflect this update.
Amount Budgeted: $150,000
Additional Requested: $0
Future Annual Cost: TBD
Recommended Action
Approve Amendment No. 1 to the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for Fiscal Year 2019-20, and authorize the Chair to sign.
Original memo text
Memorandum
Date: April 7, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: Approve Amendment No. 1 to the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for Fiscal Year 2019-20, and authorize the Chair to sign
Executive Summary:
Lake County Behavioral Health Services has utilized Hilltop Recovery Services as a resource to provide Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for approved Lake County residents in need. This Agreement details payment terms and a fee schedule based on the State of California Department of Health Care Services (DHCS) approved amounts for each service. As DHCS has updated this fee schedule with DHCS MHSUDS Information Notice No. 19-036, it has become necessary to amend the contract to reflect this update.
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A
Amount Budgeted: $150,000
Additional Requested: $0
Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment No. 1 to the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Services for Fiscal Year 2019-20, and authorize the Chair to sign.
5.8Adopt Resolution of the Lake County Board of Supervisors Authorizing Lake County Behavioral Health Services Department to Advance Funds in Order to Maintain COVID-19 Shelter Operations until Receipt of COVID-19 Emergency Homelessness Funding From the California Homeless Coordinating and Financing Council.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Behavioral Health Services (LCBHS) provides administrative oversight of the Lake County Housing Continuum of Care (CoC) which is a coalition and coordinating group that aligns resources to facilitate solutions to end homelessness in our community.
On March 23, 2020, the CoC received an award letter from the California Homeless Coordinating and Financing Council for $79,511.74 in COVID-19 emergency homeless funds to support critical services provided by the Hope Harbor COVID-19 shelter.
The award funds have not been received as of 4/9/2020 and the Hope Harbor COVID-19 shelter is in need of the funding as soon as possible. LCBHS would like to advance the funds through an emergency check in anticipation of receiving the funds.
LCBHS staff recommends authorizing the Auditor-Controller to issue an emergency check by 4/9/2020 close of business.
Recommended Action
Adopt Resolution of the Lake County Board of Supervisors Authorizing Lake County Behavioral Health Services Department to Advance Funds in Order to Maintain COVID-19 Shelter Operations until Receipt of COVID-19 Emergency Homelessness Funding From the California Homeless Coordinating and Financing Council.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, Behavioral Health Services Administrator
Subject: Adopt Resolution of the Lake County Board of Supervisors Authorizing Lake County Behavioral Health Services Department to Advance Funds in Order to Maintain COVID-19 Shelter Operations until Receipt of COVID-19 Emergency Homelessness Funding From the California Homeless Coordinating and Financing Council.
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Behavioral Health Services (LCBHS) provides administrative oversight of the Lake County Housing Continuum of Care (CoC) which is a coalition and coordinating group that aligns resources to facilitate solutions to end homelessness in our community.
On March 23, 2020, the CoC received an award letter from the California Homeless Coordinating and Financing Council for $79,511.74 in COVID-19 emergency homeless funds to support critical services provided by the Hope Harbor COVID-19 shelter.
The award funds have not been received as of 4/9/2020 and the Hope Harbor COVID-19 shelter is in need of the funding as soon as possible. LCBHS would like to advance the funds through an emergency check in anticipation of receiving the funds.
LCBHS staff recommends authorizing the Auditor-Controller to issue an emergency check by 4/9/2020 close of business.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution of the Lake County Board of Supervisors Authorizing Lake County Behavioral Health Services Department to Advance Funds in Order to Maintain COVID-19 Shelter Operations until Receipt of COVID-19 Emergency Homelessness Funding From the California Homeless Coordinating and Financing Council.
5.9Approve 6th Cycle (2019-2027) Housing Element Update Contract with EMC Planning Group for $51,960 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Community Development Department - Planning Division released a Request for Proposals (RFP) for an update to the 6th Cycle (2019-2027) Housing Element on January 31, 2020 with a deadline to respond on March 12, 2020.
The scope of work involves reviewing the draft Housing Element Update (2019-2027), Lake County General Plan, and the California Department of Housing and Community Development (HCD) letter dated January 7, 2020 and revise the draft Housing Element Update to reflect current conditions, County policies, emerging issues and changes needed to comply with the housing requirements as mandated by the HCD. Most state and federal grants and loans require a certified housing element in order to be eligible to apply and receive funds.
The scope of work also includes a grant submittal to the Housing and Community Development Local Early Action Planning Grant that Lake County is eligible for up to $150,000 in a non-competitive grant program. EMC plans to submit grant within 10 days of contract execution.
County conducted a competitive procurement process which included 1) publishing the ad once in the Record-Bee and Lake County News, 2) posting the ad on the County of Lake Website, the American Planning Association Website and the American Environmental Planning Website and 3) directly emailing 7 qualified planning consultants in the Northern California region.
County received one proposal which was found qualified and responsive.
EMC Planning Group has 41 years of experience in providing land use, planning, and environmental consulting services to public agencies throughout California. The firm has recently completed several housing element updates that were certified by the California Department of Housing and Community Development.
Staff does not anticipate additional administrative or staff costs and recommends approving a consulting services contract with the EMC Planning Group for an amount not to exceed $51,960.
Recommended Action
Staff recommends approving the 6th Cycle (2019-2027) Housing Element Update contract with EMC Planning Group for $51,960 and authorize Chair to sign.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Interim Community Development Department Director
Subject: Approve 6th Cycle (2019-2027) Housing Element Update Contract with EMC Planning Group for $51,960 and authorize Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
Community Development Department - Planning Division released a Request for Proposals (RFP) for an update to the 6th Cycle (2019-2027) Housing Element on January 31, 2020 with a deadline to respond on March 12, 2020.
The scope of work involves reviewing the draft Housing Element Update (2019-2027), Lake County General Plan, and the California Department of Housing and Community Development (HCD) letter dated January 7, 2020 and revise the draft Housing Element Update to reflect current conditions, County policies, emerging issues and changes needed to comply with the housing requirements as mandated by the HCD. Most state and federal grants and loans require a certified housing element in order to be eligible to apply and receive funds.
The scope of work also includes a grant submittal to the Housing and Community Development Local Early Action Planning Grant that Lake County is eligible for up to $150,000 in a non-competitive grant program. EMC plans to submit grant within 10 days of contract execution.
County conducted a competitive procurement process which included 1) publishing the ad once in the Record-Bee and Lake County News, 2) posting the ad on the County of Lake Website, the American Planning Association Website and the American Environmental Planning Website and 3) directly emailing 7 qualified planning consultants in the Northern California region.
County received one proposal which was found qualified and responsive.
EMC Planning Group has 41 years of experience in providing land use, planning, and environmental consulting services to public agencies throughout California. The firm has recently completed several housing element updates that were certified by the California Department of Housing and Community Development.
Staff does not anticipate additional administrative or staff costs and recommends approving a consulting services contract with the EMC Planning Group for an amount not to exceed $51,960.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff recommends approving the 6th Cycle (2019-2027) Housing Element Update contract with EMC Planning Group for $51,960 and authorize Chair to sign.
5.10Adopt Proclamation Designating the Month of April 2020 as Child Abuse Prevention Month.
Proclamation
passed on consent
5.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Day Treatment Intensive services at $214.75 per day, as well as any additional Specialty Mental Health Services at the current published rate.
As clients are already placed at this facility and it would require extensive work for the County Probation and/or CWS department to find placements for these clients, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? B-2
How long has Agreement been in place? 7+ months
When was purchase last rebid? Unknown
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $25,000 |
|---|---|
| Amount Budgeted | $25,000 |
| Additional Requested | $23,400 |
Original memo text
Memorandum
Date: April 7, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2019-20. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for Day Treatment Intensive services at $214.75 per day, as well as any additional Specialty Mental Health Services at the current published rate.
As clients are already placed at this facility and it would require extensive work for the County Probation and/or CWS department to find placements for these clients, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,000 Amount Budgeted: $25,000 Additional Requested: $23,400 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? B-2
How long has Agreement been in place? 7+ months
When was purchase last rebid? Unknown
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 to the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2019-20 increasing the total amount payable from $25,000 to $48,400 and authorize the Board Chair to sign the Amendment.
5.12Adopt Resolution Approving County of Lake Health Services to Apply for One Time Grant Funding in the Amount of $158,987 Through the California Department of Public Health for Fiscal Year 19/20
Resolution
passed on consent
Staff memo
Executive Summary
The Health Services Department is requesting Board approval to apply for one time funding in the amount of $158,987 in support of our infectious disease program.
This funding will be used for monitoring and evaluation of disease specific prevention activities, building local capacity to respond to possible surge of outbreaks, and purchase new equipment and a new EMR system.
Should you have questions, or require further information, please contact me at 263-1090.
Recommended Action
Adopt Resolution Approving County of Lake Health Services to Apply for One Time Grant Funding in the Amount of $158,987 Through the California Department of Public Health for Fiscal Year 19/20
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving County of Lake Health Services to Apply for One Time Grant Funding in the Amount of $158,987 Through the California Department of Public Health for Fiscal Year 19/20
Executive Summary:
The Health Services Department is requesting Board approval to apply for one time funding in the amount of $158,987 in support of our infectious disease program.
This funding will be used for monitoring and evaluation of disease specific prevention activities, building local capacity to respond to possible surge of outbreaks, and purchase new equipment and a new EMR system.
Should you have questions, or require further information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving County of Lake Health Services to Apply for One Time Grant Funding in the Amount of $158,987 Through the California Department of Public Health for Fiscal Year 19/20
5.13Approve Extended Leave of Absence for Deputy Probation Officer III Claudia Acosta from 3/9/2020 - 5/10/2020
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Claudia Acosta has requested a leave of absence that extends beyond FMLA, Department Leave and County Administrative Officer approved leave. At this time Probation is requesting the Board of Supervisors approve additional leave from 3/9/2020 - 5/10/2020. Probation requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Extended Leave of Absence for Deputy Probation Officer III Claudia Acosta from 3/9/2020 - 5/10/2020
Original memo text
Memorandum
Date: March 31, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Diana Rico, HR Analyst
Subject: Approve Extended Leave of Absence for Deputy Probation Officer III Claudia Acosta from 3/9/2020 - 5/10/2020
Executive Summary: (include fiscal and staffing impact narrative):
Claudia Acosta has requested a leave of absence that extends beyond FMLA, Department Leave and County Administrative Officer approved leave. At this time Probation is requesting the Board of Supervisors approve additional leave from 3/9/2020 - 5/10/2020. Probation requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Extended Leave of Absence for Deputy Probation Officer III Claudia Acosta from 3/9/2020 - 5/10/2020
On motion of Supervisor Crandell, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.13. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: The emails received via public comments were read by County Administrative Officer Carol Huchingson from the following people: Joan Moss, Wendy Gonzalez, and Robin.
6.29:06 A.M. - Presentation of Proclamation Designating the Month of April 2020 as Child Abuse Prevention Month
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: County Administrative Officer Carol Huchingson read the proclamation into the record and presented it to Lake Family Resource Center Education Coordinator Jami White. Jami White spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:10 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. County Administrative Officer Carol Huchingson and Sheriff Brian Martin spoke.
The emails received via public comments were read by County Administrative Officer Carol Huchingson from the following people:Johanna Leuzinger, Sue Saldana, Brian Dobrowski, and Cheryl Johns. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - Consideration of (a) Update on Benefit Zone Requirements, (b) Shortening abatement requirements for necessary fuel reduction, (c) Public notifications of the need for property owners to ramp up reduction of hazardous vegetation, and (d) Reinforcement and confirmation of the definition of Essential Worker to include Vegetation Services, Tree Maintenance, Landscapers, Gardeners and Property Managers
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In light of the COVID-19 crisis and likely overlap with the impending wildland fire season, on our April 7, 2020 agenda, I am requesting our Board consider the following:
(a) Update on Benefit Zone efforts
(b) Shorten abatement requirements for necessary fuel reduction
(c) Public notifications of the need for property owners to ramp up reduction of hazardous vegetation.
(d) Reinforce and confirm the definition of Essential Worker to include Vegetation Services, Tree Maintenance, Landscapers, Gardeners and Property Managers.
We all know the level of resources that are needed during a wildland fire and/or a PSPS. Given our current situation, with the very likely potential of COVID-19 in Lake County, we would be hard pressed to deal with an additional and avoidable disaster such as a wildland fire. We need to, more than ever, reduce that possibility and I am asking the Board to consider any action possible that would further the reduction to that risk.
Recommended Action
Direction to staff.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Consideration of (a) Update on Benefit Zone Requirements, (b) Shortening abatement requirements for necessary fuel reduction, (c) Public notifications of the need for property owners to ramp up reduction of hazardous vegetation, and (d) Reinforcement and confirmation of the definition of Essential Worker to include Vegetation Services, Tree Maintenance, Landscapers, Gardeners and Property Managers
Executive Summary: (include fiscal and staffing impact narrative):
In light of the COVID-19 crisis and likely overlap with the impending wildland fire season, on our April 7, 2020 agenda, I am requesting our Board consider the following:
(a) Update on Benefit Zone efforts
(b) Shorten abatement requirements for necessary fuel reduction
(c) Public notifications of the need for property owners to ramp up reduction of hazardous vegetation.
(d) Reinforce and confirm the definition of Essential Worker to include Vegetation Services, Tree Maintenance, Landscapers, Gardeners and Property Managers.
We all know the level of resources that are needed during a wildland fire and/or a PSPS. Given our current situation, with the very likely potential of COVID-19 in Lake County, we would be hard pressed to deal with an additional and avoidable disaster such as a wildland fire. We need to, more than ever, reduce that possibility and I am asking the Board to consider any action possible that would further the reduction to that risk.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Direction to staff.
Direction was given to staff.
Clerk’s notes: Supervisor Brown presented the item to the Board. Code Enforcement Manager Andrew Williams and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via zoom: Jessica Pyska and Northshore Fire Chief Mike Ciancio. No one else wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - PUBLIC HEARING - CONTINUED FROM March 24, 2020 - Industrial Hemp Zoning Ordinance Text Amendment (AM 20-01) Categorical Exemption (CE 20-07)
Public Hearing
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On February 27, 2020 the consideration of a Zoning Ordinance Text Amendment to Article 27, Sections 27.2 (table) and 27.3 of the Lake County Zoning Ordinance was brought before the Planning Commission to establish regulations and develop standards for the cultivation of Industrial HEMP. During the hearing, commissioners and the general public raised the following concerns:
� Residential Area Setbacks (Subdivisions)
� Setbacks from property lines based on size of grow
� Onsite Waste Management Concerns
� Odor Control Plans
� Fencing requirements
� Safety and Enforcement
� Water Use
� Noise Impacts
� Fire Severity Zones
� Encampments to attend crops
� Outdoor Farming Practices (dust control measures, pesticide use and storage, grading, routine maintenance, etc.)
� Engineered Greenhouse Requirements
� THC and CBC Comparison Levels
� Industrial HEMP and testing for pesticides.
� Planning Commission wishes to review this Ordinance once adopted by the Board
The Planning Commission request that the Board of Supervisor discuss the above concerns in further detail and approve the proposed Zoning Ordinance Text Amendment, with the modification of increasing the setback from offsite residences from 150 to 200 feet.
ENVIRONMENTAL ANALYSIS:
Pursuant to Section 15061 (b) (3) of the California Environmental Quality Act (CEQA) projects "where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment" are exempt from CEQA. As the activity in question here is merely a text amendment which will not have any effect on the environment, it clearly falls within the common sense exemption. The adoption and implementation of the proposed Zoning Ordinance text amendment, therefore, is exempt from CEQA
RECOMMENDED ACTION:
Planning Commission recommends the Boards of Supervisors approve Zoning Ordinance Text Amendment, AM 20-01 and Categorical Exemption, CE 20-07.
SAMPLE MOTIONS:
I move to waive reading of the ordinance and have it read it title only
I offer the ordinance for passage
Not applicable
Recommended Action
Adopt Zoning Ordinance Text Amendment, AM 20-01 and Categorical Exemption, CE 20-07.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott DeLeon, Interim Community Development Department
Mark Roberts, Principal Planner
Subject: Zoning Ordinance Text Amendment (AM 20-01) Categorical Exemption (CE 20-07)
Executive Summary: (include fiscal and staffing impact narrative):
On February 27, 2020 the consideration of a Zoning Ordinance Text Amendment to Article 27, Sections 27.2 (table) and 27.3 of the Lake County Zoning Ordinance was brought before the Planning Commission to establish regulations and develop standards for the cultivation of Industrial HEMP. During the hearing, commissioners and the general public raised the following concerns:
� Residential Area Setbacks (Subdivisions)
� Setbacks from property lines based on size of grow
� Onsite Waste Management Concerns
� Odor Control Plans
� Fencing requirements
� Safety and Enforcement
� Water Use
� Noise Impacts
� Fire Severity Zones
� Encampments to attend crops
� Outdoor Farming Practices (dust control measures, pesticide use and storage, grading, routine maintenance, etc.)
� Engineered Greenhouse Requirements
� THC and CBC Comparison Levels
� Industrial HEMP and testing for pesticides.
� Planning Commission wishes to review this Ordinance once adopted by the Board
The Planning Commission request that the Board of Supervisor discuss the above concerns in further detail and approve the proposed Zoning Ordinance Text Amendment, with the modification of increasing the setback from offsite residences from 150 to 200 feet.
ENVIRONMENTAL ANALYSIS:
Pursuant to Section 15061 (b) (3) of the California Environmental Quality Act (CEQA) projects "where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment" are exempt from CEQA. As the activity in question here is merely a text amendment which will not have any effect on the environment, it clearly falls within the common sense exemption. The adoption and implementation of the proposed Zoning Ordinance text amendment, therefore, is exempt from CEQA
RECOMMENDED ACTION:
Planning Commission recommends the Boards of Supervisors approve Zoning Ordinance Text Amendment, AM 20-01 and Categorical Exemption, CE 20-07.
SAMPLE MOTIONS:
I move to waive reading of the ordinance and have it read it title only
I offer the ordinance for passage
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Zoning Ordinance Text Amendment, AM 20-01 and Categorical Exemption, CE 20-07.
(a) On motion of Supervisor Sabatier, and by vote of the Board, waived the reading of the ordinance to have it read in title only.
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
(b) Supervisor Sabatier offered the Ordinance as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Principal Planner Mark Roberts presented a PowerPoint presentation to the Board. County Counsel Anita Grant spoke.
The emails received via public comments were read by County Administrative Officer Carol Huchingson from the following people: Dennis Paul, Michael Green, Anthony Contantos, Damian Ramirez, Lance Williams, and Eric Skarry. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(Continued from March 31, 2020) Consideration of Letter to Governor Newsom asking to suspend Legislation that would affect Private Enterprise Jobs
Letter
Motion carried
Carried 3-2 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: nay
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: nay
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting our Board consider sending a letter to Governor Newsom requesting he suspend all legislation that has been recently introduced or been enacted over the last two years that would been seen as detrimental to many private enterprise jobs.
Recommended Action
Approve Letter to Governor Newsom asking to suspend Legislation that would affect Private Enterprise Jobs, authorizing the Chair to sign.
Original memo text
Memorandum
Date: March 31, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Consideration of Letter to Governor Newsom asking to suspend Legislation that would affect Private Enterprise Jobs
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting our Board consider sending a letter to Governor Newsom requesting he suspend all legislation that has been recently introduced or been enacted over the last two years that would been seen as detrimental to many private enterprise jobs.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Letter to Governor Newsom asking to suspend Legislation that would affect Private Enterprise Jobs, authorizing the Chair to sign.
On motion of Supervisor Brown, and by vote of the Board, approved as amended a Letter to Governor Newsom asking to suspend Legislation that would affect Private Enterprise Jobs. The motion carried by the following vote:
Ayes- Supervisors: 3 - Sabatier, Crandell, and Brown
Noes- Supervisors: 2 - Scott and Simon
Clerk’s notes: Supervisor Brown introduced the item to the Board. Water Resources Director Scott De Leon, County Administrative Officer Carol Huchingson, and County Counsel Anita Grant spoke.
The emails received via public comments were read by County Administrative Officer Carol Huchingson from the following people: Ramona DeViola, Melissa Fulton, Joan Moss, Ana Ravenwood, and Sara Ryan. No one eslse wished to speak and the public input portion of this item was closed.
7.3Consideration of Ratification of County Administrative Officer's action to send letters to tenants of the Harbor Village Artist Cottages to offer relief of rent during the COVID-19 Health Emergency
Action Item
approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The COVID-19 Shelter in Place (SIP) order that was put into place effective March 19, 2020 by the State Public Health Officer has temporarily caused local businesses to close to the public.
The County of Lake owns and rents units at the Harbor Village Artist's Cottages located in Lucerne, CA. Letters were sent to the tenants of said property by the County Administrative Officer on March 26, 2020, suspending rent on their unit effective April 1, 2020, or until the Shelter in Place order has been lifted. Notification with a restart date for continued operations and payment of rent will be sent to tenants at that time.
Recommended Action
Ratify County Administrative Officer's action to send letters to tenants of the Harbor Village Artist Cottages to offer relief of rent during the COVID-19 Health Emergency.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Eddie Crandell, District 3 Supervisor
Subject: Consideration of Ratification of County Administrative Officer's action to send letters to tenants of the Harbor Village Artist Cottages to offer relief of rent during the COVID-19 Health Emergency
Executive Summary: (include fiscal and staffing impact narrative):
The COVID-19 Shelter in Place (SIP) order that was put into place effective March 19, 2020 by the State Public Health Officer has temporarily caused local businesses to close to the public.
The County of Lake owns and rents units at the Harbor Village Artist's Cottages located in Lucerne, CA. Letters were sent to the tenants of said property by the County Administrative Officer on March 26, 2020, suspending rent on their unit effective April 1, 2020, or until the Shelter in Place order has been lifted. Notification with a restart date for continued operations and payment of rent will be sent to tenants at that time.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Ratify County Administrative Officer's action to send letters to tenants of the Harbor Village Artist Cottages to offer relief of rent during the COVID-19 Health Emergency.
On motion of Supervisor Crandell the Action Item was approved. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Crandell presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
7.4Consideration of Letter responding to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector
Letter
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The attached letter for your Board's approval is the response to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector.
Thank you for your consideration.
Not applicable
Recommended Action
Approve Letter responding to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector and authorize the Chair to sign.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, District 2 Supervisor
Subject: Consideration of Letter responding to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector
Executive Summary: (include fiscal and staffing impact narrative):
The attached letter for your Board's approval is the response to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector.
Thank you for your consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Letter responding to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Letter responding to the City of Clearlake regarding concerns with property tax sales by the Lake County Treasurer-Tax Collector. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Treasurer-Tax Collector Barbara Ringen and County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Acceptance of a Donation of a Refrigerated Trailer for Disaster Response by Hub Group, Incorporated, of Oak Park, IL
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
With jurisdictions around the country preparing for a potential surge in confirmed COVID-19 cases, some private companies are making equipment and supplies available to be repurposed for local disaster response.
The Lake County Sheriff's Office was recently informed of an opportunity to acquire a refrigerated trailer from Hub Group, Incorporated, of Oak Park, Illinois. A limited number of trailers were made available, and Hub Group's Senior Vice President, Ivan S. Zenovic, notified the Office of Emergency Services Lake County be receiving one.
We greatly appreciate the Hub Group's extraordinary generosity, and your Board's acceptance of this donation, valued at $17,200, will enhance the Lake County Sheriff-Coroner's capacity to respond in the event of a surge in COVID-19 activity in the coming weeks.
Background
California Government Code sections 25355 and 25356 empower your Board to accept or reject any donation of cash, services and/or supplies made to or in favor of the County. Your Board may also grant this authority to any elected or appointed County Department Head or the County Administrative Officer.
Section 10, subsection 40 of the Lake County Policies and Procedures Manual, as amended December 19, 2017, describes your Board's general policy and exceptions, and authorizes the County Administrative Officer to determine, case-by-base, whether donations of services or supplies during a declared Local Emergency require your Board's approval. Given the extraordinary nature of this donation, your approval is requested.
Recommended Action
Accept the Donation of a refrigerated trailer for disaster response by Hub Group, Incorporated, of Oak Park, IL.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Lake County Sheriff-Coroner, Director of Emergency Services
Carol Huchingson, County Administrative Officer
Subject: Consideration of Acceptance of a Donation of a Refrigerated Trailer for Disaster Response by Hub Group, Incorporated, of Oak Park, IL
Executive Summary: (include fiscal and staffing impact narrative):
With jurisdictions around the country preparing for a potential surge in confirmed COVID-19 cases, some private companies are making equipment and supplies available to be repurposed for local disaster response.
The Lake County Sheriff's Office was recently informed of an opportunity to acquire a refrigerated trailer from Hub Group, Incorporated, of Oak Park, Illinois. A limited number of trailers were made available, and Hub Group's Senior Vice President, Ivan S. Zenovic, notified the Office of Emergency Services Lake County be receiving one.
We greatly appreciate the Hub Group's extraordinary generosity, and your Board's acceptance of this donation, valued at $17,200, will enhance the Lake County Sheriff-Coroner's capacity to respond in the event of a surge in COVID-19 activity in the coming weeks.
Background
California Government Code sections 25355 and 25356 empower your Board to accept or reject any donation of cash, services and/or supplies made to or in favor of the County. Your Board may also grant this authority to any elected or appointed County Department Head or the County Administrative Officer.
Section 10, subsection 40 of the Lake County Policies and Procedures Manual, as amended December 19, 2017, describes your Board's general policy and exceptions, and authorizes the County Administrative Officer to determine, case-by-base, whether donations of services or supplies during a declared Local Emergency require your Board's approval. Given the extraordinary nature of this donation, your approval is requested.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Accept the Donation of a refrigerated trailer for disaster response by Hub Group, Incorporated, of Oak Park, IL.
On motion of Supervisor Sabatier, and by vote of the Board, approved Acceptance of a Donation of a Refrigerated Trailer for Disaster Response by Hub Group, Incorporated, of Oak Park, IL. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Change Order No. 3 with Coleman Environmental Engineering, Inc. for FEMA FMAG Culvert Replacement No. 1 & No. 2, Federal Project No.'s FMAG DR 5093-1-1R & FMAG DR 5112-1-1R, Bid No. 19-01, For an increase of $2,540.94 and a Revised Contract amount of $647,841.27
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
Contract Change Order No. 3, Site 10 - Castlewood Road, addresses increasing the structure excavation and slurry-cement backfill bid items to reflect actual in-place quantities and the need for extra work to remove a portion of large boulders encountered in the excavation during installation of the concrete headwalls.
This results in an increase of $2,540.94 to the contract amount of $645,300.33 for a revised contract amount of $647,841.27.
This project is funded 75% from the State's CalOES funds and a 25% local match. Therefore, this project is 100% funded thru construction.
Recommended Action
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $2,540.94 and a revised contract amount of $647,841.27.
Original memo text
Memorandum
Date: April 7, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Change Order No. 3 with Coleman Environmental Engineering, Inc. for FEMA FMAG Culvert Replacement No. 1 & No. 2, Federal Project No.'s FMAG DR 5093-1-1R & FMAG DR 5112-1-1R, Bid No. 19-01, For an increase of $2,540.94 and a Revised Contract amount of $647,841.27
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
Contract Change Order No. 3, Site 10 - Castlewood Road, addresses increasing the structure excavation and slurry-cement backfill bid items to reflect actual in-place quantities and the need for extra work to remove a portion of large boulders encountered in the excavation during installation of the concrete headwalls.
This results in an increase of $2,540.94 to the contract amount of $645,300.33 for a revised contract amount of $647,841.27.
This project is funded 75% from the State's CalOES funds and a 25% local match. Therefore, this project is 100% funded thru construction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $2,540.94 and a revised contract amount of $647,841.27.
On motion of Supervisor Sabatier, and by vote of the Board, approved Change Order No. 3 with Coleman Environmental Engineering, Inc. for FEMA FMAG Culvert Replacement No. 1 & No. 2, Federal Project No.'s FMAG DR 5093-1-1R & FMAG DR 5112-1-1R, Bid No. 19-01, For an increase of $2,540.94 and a Revised Contract amount of $647,841.27. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 2:31 p.m. having taken no action.