Board Of Supervisors — Tuesday, April 28, 2020
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Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors are being conducted virtually at this time. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
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Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/93730889008?pwd=ZjlwdmJrYUtyQkNvdVZ4YUliZFpEUT09 Meeting ID: 937 3088 9008, Password: 326478. One tap mobile: +16699006833,,93730889008#,,#,326478#. For instructions on connecting with Zoom, email: publiccomment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Letter to Senator McGuire and Assembly Member Aguiar-Curry requesting they urge Governor Newsom to request a three-month extension from FEMA for funding for the “Restaurants Deliver: Home Meals for Seniors Program”
Letter
approved
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) After our April 28, 2020 agenda was posted, the state released preliminary guidance (attached) regarding the new, "Restaurants Deliver: Home Meals for Seniors Program". However, the program is presently funded only through May 10, 2020.
Yesterday, Supervisor Crandell and I met with our representative from CalOES and with staff in an attempt to address a number of questions regarding the feasibility of this program here.
The eligibility for this new program is quite different than other local programs presently in place. Individuals eligible for this new program are not eligible for public nutrition programs, such as the Supplemental Nutrition Assistance Program (SNAP-CalFresh in California, also formerly known as Food Stamps) or Home Delivered Meals.
So, as we are understanding it preliminarily, seniors who presently receive meals through a local senior enter would be ineligible and not able to switch programs in the event they chose to do so. Moreover, a reduction in meals served by local senior centers could result in a reduction of the funding they receive through our Area Agency on Aging, having a potential long-term negative financial impact for the centers.
Other requirements for participant eligibility for this new program include:
Must be 65 or older, or otherwise at high-risk.
Must live alone or with one other program-eligible adult.
As noted above, must not be currently receiving assistance from other federal nutrition assistance programs and receive no more than $74,940 in income for a household of one (1) and $101,460 for a household of two (2), this equates to 600% of the federal poverty limit.
"Must affirm an inability to prepare or obtain meals."
In order for staff to determine if this program is feasible for Lake County, it is advised that our Board send a letter to our State Elected Representatives requesting they urge Governor Newsom to request FEMA issue a three-month extension for this program.
With an extension, staff will be able to conduct outreach in the community to determine need and project cost, and depending on outcome, assign staff who would conduct eligibility assessments and enter into contracts with local providers to prepare and deliver meals by individuals who have completed the required background checks to insure safety of the recipients.
Recommended Action
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter to Senator McGuire and Assembly Member Aguiar-Curry requesting they urge Governor Newsom to request a three-month extension from FEMA for funding for the "Restaurants Deliver: Home Meals for Seniors Program"
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer for Tina Scott, District 4 Supervisor
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Letter to Senator McGuire and Assembly Member Aguiar-Curry requesting they urge Governor Newsom to request a three-month extension from FEMA for funding for the "Restaurants Deliver: Home Meals for Seniors Program"
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) After our April 28, 2020 agenda was posted, the state released preliminary guidance (attached) regarding the new, "Restaurants Deliver: Home Meals for Seniors Program". However, the program is presently funded only through May 10, 2020.
Yesterday, Supervisor Crandell and I met with our representative from CalOES and with staff in an attempt to address a number of questions regarding the feasibility of this program here.
The eligibility for this new program is quite different than other local programs presently in place. Individuals eligible for this new program are not eligible for public nutrition programs, such as the Supplemental Nutrition Assistance Program (SNAP-CalFresh in California, also formerly known as Food Stamps) or Home Delivered Meals.
So, as we are understanding it preliminarily, seniors who presently receive meals through a local senior enter would be ineligible and not able to switch programs in the event they chose to do so. Moreover, a reduction in meals served by local senior centers could result in a reduction of the funding they receive through our Area Agency on Aging, having a potential long-term negative financial impact for the centers.
Other requirements for participant eligibility for this new program include:
Must be 65 or older, or otherwise at high-risk.
Must live alone or with one other program-eligible adult.
As noted above, must not be currently receiving assistance from other federal nutrition assistance programs and receive no more than $74,940 in income for a household of one (1) and $101,460 for a household of two (2), this equates to 600% of the federal poverty limit.
"Must affirm an inability to prepare or obtain meals."
In order for staff to determine if this program is feasible for Lake County, it is advised that our Board send a letter to our State Elected Representatives requesting they urge Governor Newsom to request FEMA issue a three-month extension for this program.
With an extension, staff will be able to conduct outreach in the community to determine need and project cost, and depending on outcome, assign staff who would conduct eligibility assessments and enter into contracts with local providers to prepare and deliver meals by individuals who have completed the required background checks to insure safety of the recipients.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter to Senator McGuire and Assembly Member Aguiar-Curry requesting they urge Governor Newsom to request a three-month extension from FEMA for funding for the "Restaurants Deliver: Home Meals for Seniors Program"
(a) On motion of Supervisor Scott, and by vote of the Board, approved to take up the extra agenda item, which came up after the posted agenda, and has a need for immediate action. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
(b) On motion of Supervisor Scott, and by vote of the Board, approved the Letter to Senator McGuire and Assembly Member Aguiar-Curry requesting they urge Governor Newsom to request a three-month extension from FEMA for funding for the “Restaurants Deliver: Home Meals for Seniors Program”. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: (a) County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
This item will be taken up later in the agenda.
(b) County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving Amended Agreement No.18-0689-000-SA with the California Department of Food and Agriculture to provide Reimbursement for Industrial Hemp Cultivation Program for Agreement Term April 30, 2019 through June 30, 2020
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving an Industrial Hemp resolution agreement with the California Department of Food and Agriculture. It reimburses the County for registering hemp growers and seed breeders, enforcing all laws and regulations, public outreach, training staff, reimbursement for mileage and supplies pertaining to industrial hemp. There are currently 48 hemp registrants in the County of Lake. The agreement would reimburse the County up to $70,911 for the activities listed above. This agreement goes from April 30, 2019 through June 30, 2020. Most of this funding will be used for previously conducted work, but some funding will still be available for use until June 30, 2020. This is unanticipated revenue and will need Board of Supervisors approval to be spent.
Should the Board adopt the Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office processing. A signed complete copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative:
Staffing Impact:
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
� Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
� Community Collaboration ? Business Process Efficiency ? Clear Lake � Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Adopt Resolution Approving Amended Agreement No.18-0689-000-SA with the California Department of Food and Agriculture to provide Reimbursement for Industrial Hemp Cultivation Program for Agreement Term April 30, 2019 through June 30, 2020
| Estimated Cost | $70,911.00 |
|---|
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner / Sealer of Weights and Measures
Subject: Adopt Resolution Approving Amended Agreement No.18-0689-000-SA with the California Department of Food and Agriculture to provide Reimbursement for Industrial Hemp Cultivation Program for Agreement Term April 30, 2019 through June 30, 2020
Executive Summary:
I would like to ask the Board to adopt the attached resolution approving an Industrial Hemp resolution agreement with the California Department of Food and Agriculture. It reimburses the County for registering hemp growers and seed breeders, enforcing all laws and regulations, public outreach, training staff, reimbursement for mileage and supplies pertaining to industrial hemp. There are currently 48 hemp registrants in the County of Lake. The agreement would reimburse the County up to $70,911 for the activities listed above. This agreement goes from April 30, 2019 through June 30, 2020. Most of this funding will be used for previously conducted work, but some funding will still be available for use until June 30, 2020. This is unanticipated revenue and will need Board of Supervisors approval to be spent.
Should the Board adopt the Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office processing. A signed complete copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: $70,911.00 Amount Budgeted: __ Additional Requested: ________ Future Annual Cost: ________
Fiscal Impact Narrative:
Staffing Impact:
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
� Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
� Community Collaboration ? Business Process Efficiency ? Clear Lake � Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Approving Amended Agreement No.18-0689-000-SA with the California Department of Food and Agriculture to provide Reimbursement for Industrial Hemp Cultivation Program for Agreement Term April 30, 2019 through June 30, 2020
5.2(Sitting as Lake County Air Quality Management District Board of Directors) - Authorize the APCO to sign the Grant Agreement, all other State program documents, grant recipient contracts, accept all AB617 Incentive Funds allocated for Lake County, and to implement the program.
Agreement
passed on consent
Staff memo
Subject (Sitting as Lake County Air Quality Management District Board of Directors) Authorize the APCO to sign the Grant Agreement, all other State program documents, grant recipient contracts, accept all AB617 Incentive Funds allocated for Lake County, and to implement the program.
Executive Summary
The passage of AB617 Community Air Protection Program occurred in 2017, and AB 109 in 2017 provided funding to implement the program. Funds are appropriated from the Greenhouse Gas Reduction Fund. Significant funds are going to other parts of the state where significant community impacts occur and large populations are exposed to significant air pollution. The Lake County AQMD will receive a small portion of incentive funds to reduce emissions in communities most heavily burdened by air pollution. We are currently allocated a total of $138,194.45 and we will continue to pursue additional funds for Lake County as well.
The AB617 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. We would like to receive these funds and utilize them to do community benefit projects, such as air filtration systems for schools, school transportation projects, composite wood products, diesel engine replacements, and potentially zero emissions lawn and garden equipment. These are categories defined by the State as potential project categories allowable for use of the funds.
Attached is the grant agreement, draft guidelines, and the grant provisions. The grant agreement does require significant reporting and documentation. By approving this, District staff will start the process setup by this program, including public meetings to obtain community input into project categories and priorities. We will likely start the public input and/or a community meeting after July 1, 2020 if the State has finalized the Grant Program Guidelines.
Recommended Action
Authorize the APCO to sign the Grant Agreement, all other State program documents, grant recipient contracts, accept all AB617 Incentive Funds allocated for Lake County, and to implement the program.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Board of Directors
From: Douglas Gearhart, APCO
Subject (Sitting as Lake County Air Quality Management District Board of Directors) Authorize the APCO to sign the Grant Agreement, all other State program documents, grant recipient contracts, accept all AB617 Incentive Funds allocated for Lake County, and to implement the program.
Executive Summary:
The passage of AB617 Community Air Protection Program occurred in 2017, and AB 109 in 2017 provided funding to implement the program. Funds are appropriated from the Greenhouse Gas Reduction Fund. Significant funds are going to other parts of the state where significant community impacts occur and large populations are exposed to significant air pollution. The Lake County AQMD will receive a small portion of incentive funds to reduce emissions in communities most heavily burdened by air pollution. We are currently allocated a total of $138,194.45 and we will continue to pursue additional funds for Lake County as well.
The AB617 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. We would like to receive these funds and utilize them to do community benefit projects, such as air filtration systems for schools, school transportation projects, composite wood products, diesel engine replacements, and potentially zero emissions lawn and garden equipment. These are categories defined by the State as potential project categories allowable for use of the funds.
Attached is the grant agreement, draft guidelines, and the grant provisions. The grant agreement does require significant reporting and documentation. By approving this, District staff will start the process setup by this program, including public meetings to obtain community input into project categories and priorities. We will likely start the public input and/or a community meeting after July 1, 2020 if the State has finalized the Grant Program Guidelines.
If not budgeted, fill in the blanks below only:
Estimated Cost: NA______ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Authorize the APCO to sign the Grant Agreement, all other State program documents, grant recipient contracts, accept all AB617 Incentive Funds allocated for Lake County, and to implement the program.
5.3Approve Agreement Between County of Lake and CliftonLarsonAllen, LLP for Audit Services for Fiscal Year Ending June 30, 2020 Amendment #1 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On February 21, 2020, a Request for Proposal (RFP) was issued for County audit services and closed on March 20, 2020. On March 19, 2020, Governor Gavin Newsom issued State of California Executive Order N-33-20, a Shelter in Place and Essential Critical Infrastructure Workers During COVID-19 Response, and on March 22, 2020, a Major Disaster was declared for California COVID-19 Pandemic (DR-4482). The Audit Committee's proposed schedule to meet was March 23-27, 2020, to evaluate the top firms and interview them on March 30-31, 2020. Under the present circumstances, the County Audit Committee was unable to meet to discuss the proposals received nor interview any audit firms to make a recommendation to your Board.
Background
The RFP was sent to eighteen (18) firms throughout the State. Of those firms, nine (9) did not respond, two (2) were returned as wrong address, two (2) indicated they were not interested at this time, and five (5) proposals were received. In addition, the RFP was available on the County website from February 21 to March 20, 2020. The responding firms were Eide Bailly in Sacramento, Lance Soll Lunghard LLP in Brea, Harshwal & Company LLP in Oakland, Price Paige & Co in Clovis, and CliftonLarsonAllen LLP located in Roseville.
Evaluation:
A cost comparison of the five proposals (see attached comparison spreadsheet) has an average proposed cost for the first audit year of $72,200, with a low of $66,185 (Harshwal & Co LLP) and high of $80,500 (Price Paige & Co). The firm of CliftonLarsonAllen LLP's proposed first year cost is $72,900, which is a 2% reduction in cost over last year. CliftonLarsonAllen LLP (CLA) has met our expectations as the County external auditor for the past nine years; they have a very large staff with a rotation of partners, managers and staff assigned to our audit; they have been performing audits of County governments for many years; they have assisted many counties to obtain the Government Finance Officers Association Certificate of Achievement in Financial Reporting, including Lake County; and CLA is presently able to work remotely, as needed, to complete their audit functions. There would be no County staffing resources necessary for transition if this firm was retained for an additional year.
Due to the present pandemic situation and the challenges we face, it is the recommendation by the Auditor-Controller, with concurrence of the CAO, to table the present five year audit proposal until next year and extend a one year contract amendment to CliftonLarsonAllen LLP, with an audit agreement between the County of Lake and CliftonLarsonAllen LLP for audit services for the year ending June 30, 2021.
Conclusion:
The Auditor-Controller respectfully requests your approval of the attached amendment to the agreement for audit services in the amount of $72,900 for the fiscal year ending June 30, 2020
Not applicable
Recommended Action
Approve Agreement Between County of Lake and CliftonLarsonAllen, LLP for Audit Services for Fiscal Year Ending June 30, 2020 Amendment #1 and authorize the Chair to sign.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller/County Clerk
By: Lisa Casian, Chief Deputy Auditor-Controller
Subject: Approve Agreement Between County of Lake and CliftonLarsonAllen, LLP for Audit Services for Fiscal Year Ending June 30, 2020 Amendment #1 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
On February 21, 2020, a Request for Proposal (RFP) was issued for County audit services and closed on March 20, 2020. On March 19, 2020, Governor Gavin Newsom issued State of California Executive Order N-33-20, a Shelter in Place and Essential Critical Infrastructure Workers During COVID-19 Response, and on March 22, 2020, a Major Disaster was declared for California COVID-19 Pandemic (DR-4482). The Audit Committee's proposed schedule to meet was March 23-27, 2020, to evaluate the top firms and interview them on March 30-31, 2020. Under the present circumstances, the County Audit Committee was unable to meet to discuss the proposals received nor interview any audit firms to make a recommendation to your Board.
Background:
The RFP was sent to eighteen (18) firms throughout the State. Of those firms, nine (9) did not respond, two (2) were returned as wrong address, two (2) indicated they were not interested at this time, and five (5) proposals were received. In addition, the RFP was available on the County website from February 21 to March 20, 2020. The responding firms were Eide Bailly in Sacramento, Lance Soll Lunghard LLP in Brea, Harshwal & Company LLP in Oakland, Price Paige & Co in Clovis, and CliftonLarsonAllen LLP located in Roseville.
Evaluation:
A cost comparison of the five proposals (see attached comparison spreadsheet) has an average proposed cost for the first audit year of $72,200, with a low of $66,185 (Harshwal & Co LLP) and high of $80,500 (Price Paige & Co). The firm of CliftonLarsonAllen LLP's proposed first year cost is $72,900, which is a 2% reduction in cost over last year. CliftonLarsonAllen LLP (CLA) has met our expectations as the County external auditor for the past nine years; they have a very large staff with a rotation of partners, managers and staff assigned to our audit; they have been performing audits of County governments for many years; they have assisted many counties to obtain the Government Finance Officers Association Certificate of Achievement in Financial Reporting, including Lake County; and CLA is presently able to work remotely, as needed, to complete their audit functions. There would be no County staffing resources necessary for transition if this firm was retained for an additional year.
Due to the present pandemic situation and the challenges we face, it is the recommendation by the Auditor-Controller, with concurrence of the CAO, to table the present five year audit proposal until next year and extend a one year contract amendment to CliftonLarsonAllen LLP, with an audit agreement between the County of Lake and CliftonLarsonAllen LLP for audit services for the year ending June 30, 2021.
Conclusion:
The Auditor-Controller respectfully requests your approval of the attached amendment to the agreement for audit services in the amount of $72,900 for the fiscal year ending June 30, 2020
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Agreement Between County of Lake and CliftonLarsonAllen, LLP for Audit Services for Fiscal Year Ending June 30, 2020 Amendment #1 and authorize the Chair to sign.
5.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2019-20 to increase the contract maximum to $362,000.00 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2019-20. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? B.2 of Lake County Code Chapter 2, Section 2-39 - 46.3
How long has Agreement been in place? Approximately 5 months
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2019-20 to increase the contract maximum to $362,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $150,000.00 |
|---|---|
| Amount Budgeted | $150,000.00 |
| Additional Requested | $212,000.00 |
Original memo text
Memorandum
Date: April 28, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S., Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2019-20 to increase the contract maximum to $362,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary:
Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2019-20. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $150,000.00 Amount Budgeted: $150,000.00 Additional Requested: $212,000.00 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? B.2 of Lake County Code Chapter 2, Section 2-39 - 46.3
How long has Agreement been in place? Approximately 5 months
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2019-20 to increase the contract maximum to $362,000.00 and authorize the Board Chair to sign the Agreement.
5.5Approve Minutes of the Board of Supervisors Meetings from March 3, 2020, March 27, 2020, and March 31, 2020.
Action Item
passed on consent
5.6Approve the Continuation of Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.7Adopt Resolution to Amend the Budget for FY 2019-2020 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Resolution
passed on consent
Staff memo
Executive Summary
The County of Lake, Department of Health Services, Public Health Division was recently awarded additional funding from California Department of Public Health for the COVID-19 Crisis Response. This award will be distributed in a lump sum for a total of $194,175.
California Department of Public Health has provided funding to Lake County to enable COVID- 19 Crisis Response. Crisis response allocation is detailed in the attached Resolution for your approval, and will include:
* Additional salary, overtime, FICA, and PERS costs
* COVID-19 office supplies, special department expenses, and inventory items
Additionally the Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
Recommended Action
Adopt Resolution to Amend the Budget for FY 2019-2020 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Department
Subject: Adopt Resolution to Amend the Budget for FY 2019-2020 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Executive Summary:
The County of Lake, Department of Health Services, Public Health Division was recently awarded additional funding from California Department of Public Health for the COVID-19 Crisis Response. This award will be distributed in a lump sum for a total of $194,175.
California Department of Public Health has provided funding to Lake County to enable COVID- 19 Crisis Response. Crisis response allocation is detailed in the attached Resolution for your approval, and will include:
* Additional salary, overtime, FICA, and PERS costs
* COVID-19 office supplies, special department expenses, and inventory items
Additionally the Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Amend the Budget for FY 2019-2020 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these
5.8Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.9Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.10Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.11(a) Waive the competitive bidding process in accordance with County Code Section 2-38.2 because it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Waste Discharge Requirements and authorize the Chair to sign; and (c) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Monitoring and Reporting Program and authorize the Chair to sign
Action Item
pulled on consent
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Eastlake Sanitary Landfill in Clearlake is subject to water quality protection standards administered by the Central Valley Regional Water Quality Control Board (RWQCB) through the issuance of Waste Discharge Requirements (WDRs) and a Monitoring and Reporting Program (MRP). The WDRs and MRP, in combination with other regulating documents from the California Department of Resources Recycling and Recovery and the Lake County Air Quality Management District, largely govern landfill operations. In early 2019 the RWQCB issued the landfill revised WDRs that require the submittal of various one-time technical studies and work plans, in addition to a revised MRP which includes updated provisions for ongoing monitoring and reporting. Thus far the work accomplished to complete the necessary WDR tasks by the deadlines imposed by the RWQCB has been effectuated through purchase orders or agreements that, due to their monetary amounts, were executed by the Public Services Director. However, the approval authority for the proposed agreement to complete the remaining one-time technical studies and reports required by the WDRs, as well as the agreement for recurring monitoring and reporting requirements for calendar year 2020, require Board of Supervisors approval. To that end proposed agreements are included for your Board's consideration.
Furthermore, staff is recommending that the Board of Supervisors waive the County policy for the selection of professional consultants and other contract service providers because SHN is intimately and uniquely familiar with the groundwater, stormwater, and leachate systems at the Eastlake Landfill as a result of their years of experience working with the County for previous WDRs and MRPs as well as the development of the revised WDRs and MRP.
FISCAL IMPACT (Narrative): The integrated waste management budget includes sufficient appropriations to complete both the WDR studies and work plans as well as the MRP provisions. The funding for the appropriations is derived from landfill tipping fees. It is important to note, however, that as the mandates from the regulating agencies increase so does the County's cost to comply, thereby likely driving the need for higher tipping fees.
Which exemption is being requested? 2-38.2(2): the unique nature of the goods or services precludes competitive bidding,
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? See executive summary
Recommended Action
(a) Waive the competitive bidding process in accordance with County Code Section 2-38.2 because it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Waste Discharge Requirements and authorize the Chair to sign; and (c) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Monitoring and Reporting Program and authorize the Chair to sign.
| Estimated Cost | $141,375 |
|---|---|
| Amount Budgeted | $141,375 |
| Future Annual Cost | $61,050 (MRP) |
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: (a) Waive the competitive bidding process in accordance with County Code Section 2-38.2 because it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Waste Discharge Requirements and authorize the Chair to sign; and (c) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Monitoring and Reporting Program and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
The Eastlake Sanitary Landfill in Clearlake is subject to water quality protection standards administered by the Central Valley Regional Water Quality Control Board (RWQCB) through the issuance of Waste Discharge Requirements (WDRs) and a Monitoring and Reporting Program (MRP). The WDRs and MRP, in combination with other regulating documents from the California Department of Resources Recycling and Recovery and the Lake County Air Quality Management District, largely govern landfill operations. In early 2019 the RWQCB issued the landfill revised WDRs that require the submittal of various one-time technical studies and work plans, in addition to a revised MRP which includes updated provisions for ongoing monitoring and reporting. Thus far the work accomplished to complete the necessary WDR tasks by the deadlines imposed by the RWQCB has been effectuated through purchase orders or agreements that, due to their monetary amounts, were executed by the Public Services Director. However, the approval authority for the proposed agreement to complete the remaining one-time technical studies and reports required by the WDRs, as well as the agreement for recurring monitoring and reporting requirements for calendar year 2020, require Board of Supervisors approval. To that end proposed agreements are included for your Board's consideration.
Furthermore, staff is recommending that the Board of Supervisors waive the County policy for the selection of professional consultants and other contract service providers because SHN is intimately and uniquely familiar with the groundwater, stormwater, and leachate systems at the Eastlake Landfill as a result of their years of experience working with the County for previous WDRs and MRPs as well as the development of the revised WDRs and MRP.
FISCAL IMPACT (Narrative): The integrated waste management budget includes sufficient appropriations to complete both the WDR studies and work plans as well as the MRP provisions. The funding for the appropriations is derived from landfill tipping fees. It is important to note, however, that as the mandates from the regulating agencies increase so does the County's cost to comply, thereby likely driving the need for higher tipping fees.
If not budgeted, fill in the blanks below only:
Estimated Cost: $141,375 Amount Budgeted: $141,375 Additional Requested: ______ Future Annual Cost: $61,050 (MRP)
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 2-38.2(2): the unique nature of the goods or services precludes competitive bidding,
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? See executive summary
Recommended Action: (a) Waive the competitive bidding process in accordance with County Code Section 2-38.2 because it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Waste Discharge Requirements and authorize the Chair to sign; and (c) Approve Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Monitoring and Reporting Program and authorize the Chair to sign.
(a) On motion of Supervisor Sabatier, and by vote of the Board, waived the competitive bidding process in accordance with County Code Section 2-38.2 because it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Waste Discharge Requirements and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
(c) On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement between the County of Lake and SHN Engineers & Geologists, Inc. for Technical Support Services for Eastlake Sanitary Landfill 2020 Monitoring and Reporting Program and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: This item was pulled from the consent agenda for further discussion.
Supervisor Sabatier presented the item to the Board. Public Services Director Lars Ewing spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.12(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.4 for the purchase of a Central Garage Pool Vehicle; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles.
The local vendor provided a proposal on an equivalent vehicle to the State bid vehicle, however their price was not within the County Local Vendor Preference limits, as defined in the Purchasing Ordinance. A summary of bids received is attached.
We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.4, making a determination that this purchase complies with the provisions of "Cooperative Purchases" and that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
Which exemption is being requested? Ordinance #2406, Purchasing Code No. 38.4
Reason for request to waive bid? Competitive bidding would produce no economic benefit to the County
Recommended Action
We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.4, making a determination that this purchase complies with the provisions of "Cooperative Purchases" and that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.4 for the purchase of a Central Garage Pool Vehicle, and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
Executive Summary: (include fiscal and staffing impact narrative):
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles.
The local vendor provided a proposal on an equivalent vehicle to the State bid vehicle, however their price was not within the County Local Vendor Preference limits, as defined in the Purchasing Ordinance. A summary of bids received is attached.
We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.4, making a determination that this purchase complies with the provisions of "Cooperative Purchases" and that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? Ordinance #2406, Purchasing Code No. 38.4
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid? Competitive bidding would produce no economic benefit to the County
Recommended Action: We recommend that the Board of Supervisors (a) waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.4, making a determination that this purchase complies with the provisions of "Cooperative Purchases" and that competitive bidding would produce no economic benefit to the County; and, (b) authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $34,872.69.
5.13Approve waiver of the 900 hour extra help limit for Facilities Maintenance Worker James Adam, Deputy Sheriff Michael Moore, Marine Patrol Deputy Sheriff’s Brenndon Bosse, Kevin Odom, Emil Devincenzi, Lloyd Wells and Dennis Ostini
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests approval to exceed the 900 hour extra help limit on the following employees. Jim Adams has been working on several specialized projects and we would like to request he be authorized to work an additional 60 hours. He will not exceed 960 total hours in this fiscal year.
Deputy Sheriff Michael Moore is assigned to Court Security with the other Deputy Sheriff's assigned to Marine Patrol. In the event of the reopening of the lake, these deputies will return to work in the Marine Patrol division unless they are needed elsewhere within the department due to the COVID 19 pandemic.
Recommended Action
The Sheriff's Department recommends the approval of waivers for 900 hour extra help Facilities Maintenance Worker James Adam, Deputy Sheriff Michael Moore, Marine Patrol Deputy Sheriff's Brenndon Bosse, Kevin Odom, Emil Devincenzi, Lloyd Wells and Dennis Ostini.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve waiver of the 900 hour extra help limit for Facilities Maintenance Worker James Adam, Deputy Sheriff Michael Moore, Marine Patrol Deputy Sheriff's Brenndon Bosse, Kevin Odom, Emil Devincenzi, Lloyd Wells and Dennis Ostini
Executive Summary: The Sheriff's Department requests approval to exceed the 900 hour extra help limit on the following employees. Jim Adams has been working on several specialized projects and we would like to request he be authorized to work an additional 60 hours. He will not exceed 960 total hours in this fiscal year.
Deputy Sheriff Michael Moore is assigned to Court Security with the other Deputy Sheriff's assigned to Marine Patrol. In the event of the reopening of the lake, these deputies will return to work in the Marine Patrol division unless they are needed elsewhere within the department due to the COVID 19 pandemic.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: __N/A____ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends the approval of waivers for 900 hour extra help Facilities Maintenance Worker James Adam, Deputy Sheriff Michael Moore, Marine Patrol Deputy Sheriff's Brenndon Bosse, Kevin Odom, Emil Devincenzi, Lloyd Wells and Dennis Ostini.
5.14(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Customer Price Quote from AMS.NET for the purchase of VOIP phone and licensing for the Sheriff’s facilities in the amount of $25,524.32 and authorize the Sheriff/Coroner and Director of Information Technology to issue a purchase order
Action Item
passed on consent
Staff memo
Executive Summary
Current phone equipment at each of the Sheriff's facilities is past end-of-life with the manufacturer and will be unsupported in the near future. It is necessary to replace this equipment to ensure continued communications at the Sheriff's facilities.
The way this equipment is sold is that the primary vendor for a customer gets preferential pricing for that customer. All others will get pricing that is nowhere near the preferred price. There is no benefit to getting multiple bids on this equipment because no other vendor will be able to match the pricing of the primary vendor. According to AMS.NET and verified by the Director of Information Technology, these prices were competitively bid and listed under the CMAS #3-11-70-0291U.
Funding is allocated in each of the departments respective budgets.
Recommended Action
The Sheriff's Department recommends (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Customer Price Quote from AMS.NET for the purchase of VOIP phone and licensing for the Sheriff's facilities in the amount of $25,524.32 and authorize the Sheriff/Coroner and Director of Information Technology to issue a purchase order.
| Estimated Cost | $25,525 |
|---|
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Shane French, Director of Information Technology
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Customer Price Quote from AMS.NET for the purchase of VOIP phone and licensing for the Sheriff's facilities in the amount of $25,524.32 and authorize the Sheriff/Coroner and Director of Information Technology to issue a purchase order
Executive Summary:
Current phone equipment at each of the Sheriff's facilities is past end-of-life with the manufacturer and will be unsupported in the near future. It is necessary to replace this equipment to ensure continued communications at the Sheriff's facilities.
The way this equipment is sold is that the primary vendor for a customer gets preferential pricing for that customer. All others will get pricing that is nowhere near the preferred price. There is no benefit to getting multiple bids on this equipment because no other vendor will be able to match the pricing of the primary vendor. According to AMS.NET and verified by the Director of Information Technology, these prices were competitively bid and listed under the CMAS #3-11-70-0291U.
Funding is allocated in each of the departments respective budgets.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,525 Amount Budgeted: ________ Additional Requested: _N/A____ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Customer Price Quote from AMS.NET for the purchase of VOIP phone and licensing for the Sheriff's facilities in the amount of $25,524.32 and authorize the Sheriff/Coroner and Director of Information Technology to issue a purchase order.
5.15(a) Approve Agreement between the Lake County Sheriff's Office and U.S. Forest Service for FY 20/21 annual operating and financial plan in the amount of $11,000 for Pillsbury Patrol; (b) Approve Grant Modification Agreement in the amount of $52,420 for the purchase of equipment for the Goat Mountain joint repeater project, (c) Adopt the Resolution to allocate Unanticipated revenue and authorize the Sheriff and the Chairman to sign
Agreement
passed on consent
Staff memo
Executive Summary
The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2020/21 in the amount of $11,000 for Pillsbury Patrol Operations has been included in FY 2020/21 Sheriff/Coroner budget 2201. Revenue in the amount of $52,420 to be allocated in the Sheriff/Central Dispatch budget 2202, object code 62.74 for the purchase of equipment for the Goat Mountain repeater site. There are four originals attached to this agreement and will require a total of eight signatures. The USFS monies are already budgeted in the 2019/20 budget. Monies in the amount of $52,420 are being allocated with the attached resolution. It is expected this project will be carried over to fiscal year 2020/21 due to the complexity of this installation.
Members of the fire agencies in Lake County and the Lake County Sheriff's Office have been working tirelessly on improving two way radio communications for several years. A few years ago we learned that placing a two way radio repeater on Goat Mountain in the Mendocino National Forest would greatly enhance our ability to communicate and thus hopefully make their jobs safer. Currently the ability to communicate via two-way radios in the vast majority of the Mendocino National Forest is almost non-existent.
Public Safety agencies heavily rely on two-way radio communications in Lake County and we have noticed that two way radio service in the Northern, North Western and North Eastern portions of Lake County are below standards in radio coverage.
The fire agencies in Lake County as well as the law enforcement agencies have seen firsthand how vital two-way radio communications is to the first responder communities in Lake County and it is a necessity for them in order for them to provide the excellent service they provide to the residents of Lake County.
As earlier mentioned the public safety agencies in Lake County rely on two-way radio communications to contact their respective dispatch centers and allied first responder agencies in Lake County. The Lake County Sheriff's Office Central Dispatch is the central hub for radio communications as well as 911 phone calls and cellular 911 calls in Lake County. The need for adequate two way radio communications service in Lake County is vital and we strongly support the placement of a two way radio repeater on Goat Mountain in Lake County.
Not applicable
Recommended Action
(a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan in the amount of $11,000 for Pillsbury Patrol.
(b) Approve Grant Modification Agreement in the amount of $52,420 for the purchase of equipment for the Goat Mountain joint repeater project.
(c) Adopt the Resolution to allocate unanticipated revenue and authorize the Sheriff and the Chairman to sign.
| Amount Budgeted | 69,599 |
|---|
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: (a) Approve Agreement between the Lake County Sheriff's Office and U.S. Forest Service for FY 20/21 annual operating and financial plan in the amount of $11,000 for Pillsbury Patrol; (b) Approve Grant Modification Agreement in the amount of $52,420 for the purchase of equipment for the Goat Mountain joint repeater project; (c) Adopt the Resolution to allocate Unanticipated revenue and authorize the Sheriff and the Chairman to sign
Executive Summary: The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2020/21 in the amount of $11,000 for Pillsbury Patrol Operations has been included in FY 2020/21 Sheriff/Coroner budget 2201. Revenue in the amount of $52,420 to be allocated in the Sheriff/Central Dispatch budget 2202, object code 62.74 for the purchase of equipment for the Goat Mountain repeater site. There are four originals attached to this agreement and will require a total of eight signatures. The USFS monies are already budgeted in the 2019/20 budget. Monies in the amount of $52,420 are being allocated with the attached resolution. It is expected this project will be carried over to fiscal year 2020/21 due to the complexity of this installation.
Members of the fire agencies in Lake County and the Lake County Sheriff's Office have been working tirelessly on improving two way radio communications for several years. A few years ago we learned that placing a two way radio repeater on Goat Mountain in the Mendocino National Forest would greatly enhance our ability to communicate and thus hopefully make their jobs safer. Currently the ability to communicate via two-way radios in the vast majority of the Mendocino National Forest is almost non-existent.
Public Safety agencies heavily rely on two-way radio communications in Lake County and we have noticed that two way radio service in the Northern, North Western and North Eastern portions of Lake County are below standards in radio coverage.
The fire agencies in Lake County as well as the law enforcement agencies have seen firsthand how vital two-way radio communications is to the first responder communities in Lake County and it is a necessity for them in order for them to provide the excellent service they provide to the residents of Lake County.
As earlier mentioned the public safety agencies in Lake County rely on two-way radio communications to contact their respective dispatch centers and allied first responder agencies in Lake County. The Lake County Sheriff's Office Central Dispatch is the central hub for radio communications as well as 911 phone calls and cellular 911 calls in Lake County. The need for adequate two way radio communications service in Lake County is vital and we strongly support the placement of a two way radio repeater on Goat Mountain in Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: _unknown_ Amount Budgeted: __69,599_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan in the amount of $11,000 for Pillsbury Patrol.
(b) Approve Grant Modification Agreement in the amount of $52,420 for the purchase of equipment for the Goat Mountain joint repeater project.
(c) Adopt the Resolution to allocate unanticipated revenue and authorize the Sheriff and the Chairman to sign.
5.16Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Department of Social Services requests authorization to waive the 900 hour limit for seven extra help janitors.
Christopher Aguilar, Wendie Christopher, Jennifer Clifton, Darrell Grady, Brandy Henderson, Beau Stephens, and Marc Whitney work for the Department of Social Services. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
Recommended Action
Approve the Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Executive Summary: (include fiscal and staffing impact narrative):
The Department of Social Services requests authorization to waive the 900 hour limit for seven extra help janitors.
Christopher Aguilar, Wendie Christopher, Jennifer Clifton, Darrell Grady, Brandy Henderson, Beau Stephens, and Marc Whitney work for the Department of Social Services. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
5.17(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services; and (b) Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 in the amount of $205,000 and authorize the Chair to sign
Agreement
passed on consent
approved
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic plant growth. The total surface area of the lake treated annually for aquatic plants has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to peak aquatic plant growth. Treatment areas are selected based on several conditions, including: density of shoreline occupation, presence of especially troublesome invasive plants, habitat value, and historic recreational uses. The proposed contractor, Clean Lakes Inc., utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff has worked closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the State's and County's Aquatic Pesticide NPDES permit and County's own permitting program, including all monitoring requirements.
Due to the unique nature of this service, the remoteness of Lake County and the lack of available, licensed herbicide applicators that have familiarity with Clear Lake, Water Resources staff recommends that your Board find that in accordance with Lake County Code Section 38.2, it is not in the public's interest to competitively bid this project. Clean Lakes Inc. has now been providing this service for the County for ten years with a superior level of support, professionalism and technological innovation. Additionally, last year in 2019 and, so far as indicated for this year, Clean Lakes Inc. was and is the only active aquatic plant management vendor licensed to apply herbicides that is conducting business on Clear Lake.
For the last ten years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic plant in selected high-traffic, public use areas of Clear Lake as part of an overall strategic invasive species management program. The contract total for Fiscal Year 2019-2020 is $205,000 and is funded with Geothermal and TOT money.
Which exemption is being requested? Competitive Bid
Reason for request to waive bid? It is not in the public interest due to the unique nature of the goods and services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services.
(b) Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 in the amount of $205,000 and authorize the Chair to sign.
| Estimated Cost | $205,000 |
|---|---|
| Amount Budgeted | $205,000 |
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services; and (b) Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 in the amount of $205,000 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic plant growth. The total surface area of the lake treated annually for aquatic plants has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to peak aquatic plant growth. Treatment areas are selected based on several conditions, including: density of shoreline occupation, presence of especially troublesome invasive plants, habitat value, and historic recreational uses. The proposed contractor, Clean Lakes Inc., utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff has worked closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the State's and County's Aquatic Pesticide NPDES permit and County's own permitting program, including all monitoring requirements.
Due to the unique nature of this service, the remoteness of Lake County and the lack of available, licensed herbicide applicators that have familiarity with Clear Lake, Water Resources staff recommends that your Board find that in accordance with Lake County Code Section 38.2, it is not in the public's interest to competitively bid this project. Clean Lakes Inc. has now been providing this service for the County for ten years with a superior level of support, professionalism and technological innovation. Additionally, last year in 2019 and, so far as indicated for this year, Clean Lakes Inc. was and is the only active aquatic plant management vendor licensed to apply herbicides that is conducting business on Clear Lake.
For the last ten years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic plant in selected high-traffic, public use areas of Clear Lake as part of an overall strategic invasive species management program. The contract total for Fiscal Year 2019-2020 is $205,000 and is funded with Geothermal and TOT money.
If not budgeted, fill in the blanks below only:
Estimated Cost: $205,000 Amount Budgeted: $205,000 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? Competitive Bid
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid? It is not in the public interest due to the unique nature of the goods and services.
Recommended Action:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods and services.
(b) Approve the Agreement between County of Lake and Clean Lakes, Inc. for the Aquatic Vegetation Management Program for Fiscal Year 2019-2020 in the amount of $205,000 and authorize the Chair to sign.
On motion of Supervisor Crandell, and by vote of the Board, approved Consent Agenda items 5.1 through 5.17, with the exception of 5.11, which was pulled for further discussion. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
6. Timed Items
6.19:01 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report only.
Clerk’s notes: Public Health Officer, Dr. Gary Pace gave an update on the Covid-19 epidemic.
Chair Simon asked if anyone present wished to speak and the email received via public comments were read by County Administrative Officer Carol Huchingson from the following people: Chris Macedo, Alicia Adams, Howard Holtz, Eryck Lee and Mike Raffanelli, Leroy Dubrall, Stephanie Vandagriff, K. Scott Wiars, Dan Mitchell, Christina Lloyd and Marilyn Taylor. Live Zoom comments were received from Sally Peterson, Frank DeLoso, Leroy Dubrall, Bryan Dobrowski, Ed Link, Jan Coppinger and Denise Pomeroy. Sheriff Martin and Public Works Director Scott DeLeon also spoke. No one else wished to speak and the public input portion of this item was closed.
6.29:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.39:06 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Action Item
approved — Pass
Carried 5-0 — moved by Crandell (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
FROM: Denise Pomeroy, Health Services Director
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Crandell, and by vote of the Board, approved the continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: Public Health Officer, Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.410:00 A.M. - Consideration of an Update on Community Choice Aggregation (CCA) and Direction to Staff for Future Efforts
Presentation
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Community Choice Aggregation (CCA) enables Counties and/or Cities to pool the electricity demand of participating communities' facilities to purchase and/or develop power on their behalf. Significant entities engaged in CCA services include Marin Clean Energy, Redwood Coast Energy Authority (Humboldt County), Monterey Bay Community Power, and, more locally, Sonoma Clean Power (SCP), which presently serves customers in Mendocino County.
As your Board is aware, Ordinance No. 3026 was unanimously passed on Tuesday, June 23, 2015, authorizing implementation of a Community Choice Aggregation (CCA) Program in Lake County. At the time this Ordinance was passed, CCA was believed to offer energy cost savings to the County of Lake and members of the public, and possibly even an opportunity to increase County General Fund revenues.
On December 15, 2015, the Lake County Board of Supervisors voted unanimously to issue an RFP for "Community Choice Aggregation Development and Operations Services," and contracted for specialty legal counsel, in partnership with Mendocino County. SCP was among the entities that responded to Lake County's RFP.
By March 22, 2016, however, the California Public Utilities Commission (CPUC) had authorized increases in PG&E's "Power Charge Indifference Adjustment" (PCIA) fees, to such an extent that some CCA customers were reportedly seeing higher electricity costs than those offered by PG&E. In May of 2016, work toward CCA implementation was indefinitely paused, due to staffing and workload challenges associated with Valley Fire recovery.
In May of 2018, with support from local Energy Consultants Carol Cole-Lewis and Denise Rushing, the County began revisiting CCA, alongside a complement of Energy priorities. Electrical load data was requested from PG&E in late 2018, and received in early 2019. Because chronic understaffing that had worsened following the Valley Fire was persistent, it was determined, in consultation with Supervisors Brown and Simon and the Space Committee, evaluating the feasibility of joining an existing CCA was the best possible way forward.
On May 20, 2019, I wrote my counterpart in Sonoma County, Sheryl Bratton, to express Lake County's interest in evaluating the possibility of Community Choice Aggregation, and potentially service from Sonoma Clean Power. On June 10, 2019, SCP CEO, Geof Syphers, offered their Board's enthusiastic interest in exploring options.
From July through December, 2019, Susan Parker and Matthew Rothstein of my staff met with Geof Syphers, and ultimately representatives from the Cities of Clearlake and Lakeport, and these collaborations resulted in SCP's Board very generously authorizing a comprehensive feasibility analysis, at no cost to any Lake County entity. That detailed Study is attached.
Following a thorough analysis, on March 5, 2020, Sonoma Clean Power's Board adopted SCP staff's recommendation against extending an offer of service to Lake County. SCP's rates were expected to be at least 5-8% higher than PG&E for Lake County residents, unless their Board authorized a significant subsidy (around $33 million), borne by all SCP customers.
Unfortunately, Power Charge Indifference Adjustment fees are again anticipated to increase, and current SCP customers are expected to see rates 3-5% greater than PG&E for the next four years as a result of those increases.
Bottom line, had an offer of service been extended and accepted, Lake County customers may have faced rates as much as 8-13% higher than PG&E's for potentially 4-6 years.
However, we are excited SCP's Board and staff remain interested in helping Lake County in other ways. They adopted the following recommendations that will benefit our residents, over the long-view:
* SCP advocacy at the CPUC and in Sacramento arguing for more equitable treatment of regions with limited industrial and commercial customers, and with greater access to CCA service and clean power, using Lake County as a prime example;
* SCP advocacy at the CPUC and in Sacramento arguing for a PCIA buyout or more appropriate long-term planning process for PCIA;
* A re-check and report from staff to the Board of Directors to test whether this situation changes with significant new CPUC rulings and market conditions;
* Continued dialog between SCP staff and Lake County staff about renewable energy development opportunities and other areas of potential collaboration, even potentially without providing service to the region;
* SCP advocacy for Lake County to be formally recognized as containing a Disadvantaged Community or other status valuable for obtaining state funding.
Lake County residents cannot sustain higher energy costs, and this was very clearly not the right timing or opportunity, for any party. The PCIAs that inflated Sonoma Clean Power's rates would likewise threaten any other CCA provider's ability to provide affordable energy costs. Further, the regulatory environment surrounding CCA includes a great many unknowns, only enhanced by the COVID-19 crisis.
However, our County stands to benefit from maintaining relationship with SCP. They are a highly knowledgeable and supportive partner. In concurrence with the Chair, Supervisor Scott has agreed to serve as CCA Advocate, on behalf of your Board, and contribute to SCP-coordinated advocacy efforts where there is alignment with Lake County's priorities.
Triggering events that may result in CCA being a greater opportunity for Lake County in the future include the end of PG&E's long-term generation Agreement with Diablo Canyon Nuclear Power Plant in San Luis Obispo County in 2026, and any successful regulatory change that significantly lowers PCIAs.
SCP's Board has committed to revisit extending an offer of service to Lake County in late 2021. Staff recommends your Board likewise pause consideration of CCA, broadly, until late 2021, following SCP's review. Should significant regulatory changes occur in the interim, staff will confer with Supervisor Scott and the Chair.
Recommended Action
1) Direction to staff, to continue to maintain relationship with Sonoma Clean Power, authorizing staff's participation in the actions recommended by SCP's Board.
2) Appoint Supervisor Tina Scott to participate in any collaborative advocacy efforts.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke SImon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of an Update on Community Choice Aggregation (CCA) and Direction to Staff for Future Efforts
Executive Summary: (include fiscal and staffing impact narrative):
Community Choice Aggregation (CCA) enables Counties and/or Cities to pool the electricity demand of participating communities' facilities to purchase and/or develop power on their behalf. Significant entities engaged in CCA services include Marin Clean Energy, Redwood Coast Energy Authority (Humboldt County), Monterey Bay Community Power, and, more locally, Sonoma Clean Power (SCP), which presently serves customers in Mendocino County.
As your Board is aware, Ordinance No. 3026 was unanimously passed on Tuesday, June 23, 2015, authorizing implementation of a Community Choice Aggregation (CCA) Program in Lake County. At the time this Ordinance was passed, CCA was believed to offer energy cost savings to the County of Lake and members of the public, and possibly even an opportunity to increase County General Fund revenues.
On December 15, 2015, the Lake County Board of Supervisors voted unanimously to issue an RFP for "Community Choice Aggregation Development and Operations Services," and contracted for specialty legal counsel, in partnership with Mendocino County. SCP was among the entities that responded to Lake County's RFP.
By March 22, 2016, however, the California Public Utilities Commission (CPUC) had authorized increases in PG&E's "Power Charge Indifference Adjustment" (PCIA) fees, to such an extent that some CCA customers were reportedly seeing higher electricity costs than those offered by PG&E. In May of 2016, work toward CCA implementation was indefinitely paused, due to staffing and workload challenges associated with Valley Fire recovery.
In May of 2018, with support from local Energy Consultants Carol Cole-Lewis and Denise Rushing, the County began revisiting CCA, alongside a complement of Energy priorities. Electrical load data was requested from PG&E in late 2018, and received in early 2019. Because chronic understaffing that had worsened following the Valley Fire was persistent, it was determined, in consultation with Supervisors Brown and Simon and the Space Committee, evaluating the feasibility of joining an existing CCA was the best possible way forward.
On May 20, 2019, I wrote my counterpart in Sonoma County, Sheryl Bratton, to express Lake County's interest in evaluating the possibility of Community Choice Aggregation, and potentially service from Sonoma Clean Power. On June 10, 2019, SCP CEO, Geof Syphers, offered their Board's enthusiastic interest in exploring options.
From July through December, 2019, Susan Parker and Matthew Rothstein of my staff met with Geof Syphers, and ultimately representatives from the Cities of Clearlake and Lakeport, and these collaborations resulted in SCP's Board very generously authorizing a comprehensive feasibility analysis, at no cost to any Lake County entity. That detailed Study is attached.
Following a thorough analysis, on March 5, 2020, Sonoma Clean Power's Board adopted SCP staff's recommendation against extending an offer of service to Lake County. SCP's rates were expected to be at least 5-8% higher than PG&E for Lake County residents, unless their Board authorized a significant subsidy (around $33 million), borne by all SCP customers.
Unfortunately, Power Charge Indifference Adjustment fees are again anticipated to increase, and current SCP customers are expected to see rates 3-5% greater than PG&E for the next four years as a result of those increases.
Bottom line, had an offer of service been extended and accepted, Lake County customers may have faced rates as much as 8-13% higher than PG&E's for potentially 4-6 years.
However, we are excited SCP's Board and staff remain interested in helping Lake County in other ways. They adopted the following recommendations that will benefit our residents, over the long-view:
* SCP advocacy at the CPUC and in Sacramento arguing for more equitable treatment of regions with limited industrial and commercial customers, and with greater access to CCA service and clean power, using Lake County as a prime example;
* SCP advocacy at the CPUC and in Sacramento arguing for a PCIA buyout or more appropriate long-term planning process for PCIA;
* A re-check and report from staff to the Board of Directors to test whether this situation changes with significant new CPUC rulings and market conditions;
* Continued dialog between SCP staff and Lake County staff about renewable energy development opportunities and other areas of potential collaboration, even potentially without providing service to the region;
* SCP advocacy for Lake County to be formally recognized as containing a Disadvantaged Community or other status valuable for obtaining state funding.
Lake County residents cannot sustain higher energy costs, and this was very clearly not the right timing or opportunity, for any party. The PCIAs that inflated Sonoma Clean Power's rates would likewise threaten any other CCA provider's ability to provide affordable energy costs. Further, the regulatory environment surrounding CCA includes a great many unknowns, only enhanced by the COVID-19 crisis.
However, our County stands to benefit from maintaining relationship with SCP. They are a highly knowledgeable and supportive partner. In concurrence with the Chair, Supervisor Scott has agreed to serve as CCA Advocate, on behalf of your Board, and contribute to SCP-coordinated advocacy efforts where there is alignment with Lake County's priorities.
Triggering events that may result in CCA being a greater opportunity for Lake County in the future include the end of PG&E's long-term generation Agreement with Diablo Canyon Nuclear Power Plant in San Luis Obispo County in 2026, and any successful regulatory change that significantly lowers PCIAs.
SCP's Board has committed to revisit extending an offer of service to Lake County in late 2021. Staff recommends your Board likewise pause consideration of CCA, broadly, until late 2021, following SCP's review. Should significant regulatory changes occur in the interim, staff will confer with Supervisor Scott and the Chair.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
1) Direction to staff, to continue to maintain relationship with Sonoma Clean Power, authorizing staff's participation in the actions recommended by SCP's Board.
2) Appoint Supervisor Tina Scott to participate in any collaborative advocacy efforts.
(a) On motion of Supervisor Sabatier, and by vote of the Board, approved to continue to maintain the relationship with Sonoma Clean Power, authorizing staff’s participation in the actions recommended by SCP’s Board. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, appointed Supervisor Tina Scott to participate in any collaborative advocacy efforts. The motion carried by the following vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the email received via public comment was read by County Administrative Officer Carol Huchingson from the following person: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Resolution of the Lake County Board of Supervisors Recommending that the County Treasurer-Tax Collector Immediately Implement Procedures to Facilitate Taxpayer Applications for Penalty Waivers and Payment Plans for Property Taxes to Assist County Taxpayers during the Ongoing Pandemic
Resolution
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative): The deadlines for payment of property taxes in California, including supplemental bills, have been set by the State. At this time, there has been no intervention by the Governor or the legislature to extend the deadlines. A supplemental bill is generated when there is a change in value, typically reflecting new construction or a change in ownership. At the County level, this means that supplemental tax bills will continue with their existing due dates and I have been contacted by constituents who have received such bills with limited ability to pay due to the impacts of the COVID-19 crisis.
According to data provided by the Tax Collector's office, most of the outstanding supplemental bills impacting people right now will have a payment due, either the 1st or 2nd installment, by June 1st. They are on a rolling schedule with the final batch having a 2nd installment due by 9/30. As new bills are issued they will have future due dates assigned, with those bills being issued between July - October not having a 1st installment due until December 10th.
During this unprecedented period of crisis, we are all well aware of the economic pressures facing our constituents. With this in mind, I am requesting our Board adopt the attached resolution recommending that our Treasurer-Tax Collector immediately implement procedures to facilitate taxpayer applications for penalty waivers and payment plans to assist Lake County taxpayers during the pandemic.
Recommended Action
Adopt Resolution of the Lake County Board of Supervisors Recommending that the County Treasurer-Tax Collector Immediately Implement Procedures to Facilitate Taxpayer Applications for Penalty Waivers and Payment Plans for Property Taxes to Assist County Taxpayers during the Ongoing Pandemic.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Consideration of Resolution of the Lake County Board of Supervisors Recommending that the County Treasurer-Tax Collector Immediately Implement Procedures to Facilitate Taxpayer Applications for Penalty Waivers and Payment Plans for Property Taxes to Assist County Taxpayers during the Ongoing Pandemic
Executive Summary: (include fiscal and staffing impact narrative): The deadlines for payment of property taxes in California, including supplemental bills, have been set by the State. At this time, there has been no intervention by the Governor or the legislature to extend the deadlines. A supplemental bill is generated when there is a change in value, typically reflecting new construction or a change in ownership. At the County level, this means that supplemental tax bills will continue with their existing due dates and I have been contacted by constituents who have received such bills with limited ability to pay due to the impacts of the COVID-19 crisis.
According to data provided by the Tax Collector's office, most of the outstanding supplemental bills impacting people right now will have a payment due, either the 1st or 2nd installment, by June 1st. They are on a rolling schedule with the final batch having a 2nd installment due by 9/30. As new bills are issued they will have future due dates assigned, with those bills being issued between July - October not having a 1st installment due until December 10th.
During this unprecedented period of crisis, we are all well aware of the economic pressures facing our constituents. With this in mind, I am requesting our Board adopt the attached resolution recommending that our Treasurer-Tax Collector immediately implement procedures to facilitate taxpayer applications for penalty waivers and payment plans to assist Lake County taxpayers during the pandemic.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution of the Lake County Board of Supervisors Recommending that the County Treasurer-Tax Collector Immediately Implement Procedures to Facilitate Taxpayer Applications for Penalty Waivers and Payment Plans for Property Taxes to Assist County Taxpayers during the Ongoing Pandemic.
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Supervisor Rob Brown presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Request to Appoint Negotiating Team for the Sale of a Portion of the Surplused Property Located at 7175 S. Center Drive, Clearlake, CA (APN: 010-043-52)
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On January 14, 2020, the Board of Supervisors adopted Resolution 2020-05 declaring a portion of the property (APN: 010-043-52) located at 7175 S. Center Drive, Clearlake as surplus and authorized the sale of said property to the Lake County Transit Authority.
Resolution 2020-05 requires that the Board of Supervisors designate a Negotiating Team to negotiate the terms of the sale on behalf of your Board. Staff recommends designating representatives from the Administrative Office, to include CAO Carol Huchingson, Assistant CAO Susan Parker and Deputy CAO Stephen Carter as your Negotiating Team.
After completing the negotiations process, the Negotiating Team will present the tentative purchase agreement reached for consideration and approval by the Board of Supervisors in the course of a regularly scheduled and open meeting.
Recommended Action
Staff recommends appointing a Negotiating Team that includes the CAO Carol Huchingson, Assistant CAO Susan Parker and Deputy CAO Stephen Carter for the Sale of a Portion of the Surplused Property Located at 7175 S. Center Drive, Clearlake, CA (APN: 010-043-52).
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Request to Appoint Negotiating Team for the Sale of a Portion of the Surplused Property Located at 7175 S. Center Drive, Clearlake, CA (APN: 010-043-52)
Executive Summary: (include fiscal and staffing impact narrative):
On January 14, 2020, the Board of Supervisors adopted Resolution 2020-05 declaring a portion of the property (APN: 010-043-52) located at 7175 S. Center Drive, Clearlake as surplus and authorized the sale of said property to the Lake County Transit Authority.
Resolution 2020-05 requires that the Board of Supervisors designate a Negotiating Team to negotiate the terms of the sale on behalf of your Board. Staff recommends designating representatives from the Administrative Office, to include CAO Carol Huchingson, Assistant CAO Susan Parker and Deputy CAO Stephen Carter as your Negotiating Team.
After completing the negotiations process, the Negotiating Team will present the tentative purchase agreement reached for consideration and approval by the Board of Supervisors in the course of a regularly scheduled and open meeting.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends appointing a Negotiating Team that includes the CAO Carol Huchingson, Assistant CAO Susan Parker and Deputy CAO Stephen Carter for the Sale of a Portion of the Surplused Property Located at 7175 S. Center Drive, Clearlake, CA (APN: 010-043-52).
On motion of Supervisor Sabatier, and by vote of the Board, appointed a Negotiating Team that includes the CAO Carol Huchingson, Assistant CAO Susan Parker and Deputy CAO Stephen Carter for the Sale of a Portion of the Surplused Property Located at 7175 S. Center Drive, Clearlake, CA (APN: 010-043-52). The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wised to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of (a) Resolution Authorizing Cannabis Equity Grant Funding; and (b) Discussion of Equity Assessment & Program Development
Resolution
Adopted
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On March 3, 2020, your Board directed the Administrative Office to file an application for a Cannabis Equity Grant - Type 1 Funding. The Governor's Office has announced that Lake County has been awarded $150,000.00, the maximum amount available. This funding is provided for the County to first conduct a required equity assessment, which produces the necessary demographic information to analyze which segments of the County's population have been most impacted by past policies on marijuana. The second step is to then design an equity program that will comply with State guidelines and help those impacted persons.
There is $60,000.00 allotted to pay for consulting services necessary to complete the assessment; and $90,000.00 allotted to fund a combination of county staff and consulting services required for program development.
The goal is to have both of these steps completed by the end of this calendar year in order to submit an application for the Type 2 funding that should be made available in January. This is the funding to actually the administer the County's program There are only 7 jurisdictions that were granted Type 2 funding this year, including Humboldt County with $2,459,581.02 awarded, and Mendocino County with $2,245,704.40 awarded. Until the assessment is completed, the exact uses for these funds cannot be fully explored, but typically the uses have included business grants, loans, skills training, technical assistance, departmental programs, etc.
There are two matters for your Board's consideration relating to this grant funding discussed below.
Cannabis Equity Grant Acceptance
The State requires, as a condition of the grant awards process, that the Board of Supervisors pass a resolution designating the County Administrative Officer as the authorized party to sign a grant agreement, along with any potential amendments or extensions. This grant agreement has not yet been made available. The accompanying Resolution meets the program requirements and is presented for your consideration.
Equity Assessment and Program Development - Exemption from Competitive Bidding
The two nearby jurisdictions that conducted an equity assessment have utilized the services of the California Center for Rural Policy at Humboldt State University (HSU). HSU completed Humboldt County's assessment in August, 2019, and Mendocino County's assessment this February. Given the nature of this project, the HSU staff is already familiar with the necessary methodology and requirements for the assessment. Moreover, much of the regional research they have already completed is applicable to Lake County.
Normally, a Request for Proposals (RFP) would be issued for this contract, but due to the time constraints and expertise required your Board may wish to consider this requirement not to be in the public interest and exempt this process from competitive bidding. HSU did not undergo a competitive bidding process with the other counties so there is not further information available on alternatives there. The staff at HSU has indicated they have the ability to both complete the assessment and assist County staff with the program development before the next deadline and within the funding allotted.
If your Board concurs that staff should pursue a contract with HSU to complete the work, we will proceed in that direction and return to your Board for approval during a future agenda.
Recommended Action
(a) Adopt Resolution Authorizing Cannabis Equity Grant Funding.
(b) Possible direction to staff to secure a contractor to complete the work.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol Huchingson, County Administrative Officer
Subject: Consideration of (a) Resolution Authorizing Cannabis Equity Grant Funding; and (b) Discussion of Equity Assessment & Program Development
Executive Summary: (include fiscal and staffing impact narrative):
On March 3, 2020, your Board directed the Administrative Office to file an application for a Cannabis Equity Grant - Type 1 Funding. The Governor's Office has announced that Lake County has been awarded $150,000.00, the maximum amount available. This funding is provided for the County to first conduct a required equity assessment, which produces the necessary demographic information to analyze which segments of the County's population have been most impacted by past policies on marijuana. The second step is to then design an equity program that will comply with State guidelines and help those impacted persons.
There is $60,000.00 allotted to pay for consulting services necessary to complete the assessment; and $90,000.00 allotted to fund a combination of county staff and consulting services required for program development.
The goal is to have both of these steps completed by the end of this calendar year in order to submit an application for the Type 2 funding that should be made available in January. This is the funding to actually the administer the County's program There are only 7 jurisdictions that were granted Type 2 funding this year, including Humboldt County with $2,459,581.02 awarded, and Mendocino County with $2,245,704.40 awarded. Until the assessment is completed, the exact uses for these funds cannot be fully explored, but typically the uses have included business grants, loans, skills training, technical assistance, departmental programs, etc.
There are two matters for your Board's consideration relating to this grant funding discussed below.
Cannabis Equity Grant Acceptance
The State requires, as a condition of the grant awards process, that the Board of Supervisors pass a resolution designating the County Administrative Officer as the authorized party to sign a grant agreement, along with any potential amendments or extensions. This grant agreement has not yet been made available. The accompanying Resolution meets the program requirements and is presented for your consideration.
Equity Assessment and Program Development - Exemption from Competitive Bidding
The two nearby jurisdictions that conducted an equity assessment have utilized the services of the California Center for Rural Policy at Humboldt State University (HSU). HSU completed Humboldt County's assessment in August, 2019, and Mendocino County's assessment this February. Given the nature of this project, the HSU staff is already familiar with the necessary methodology and requirements for the assessment. Moreover, much of the regional research they have already completed is applicable to Lake County.
Normally, a Request for Proposals (RFP) would be issued for this contract, but due to the time constraints and expertise required your Board may wish to consider this requirement not to be in the public interest and exempt this process from competitive bidding. HSU did not undergo a competitive bidding process with the other counties so there is not further information available on alternatives there. The staff at HSU has indicated they have the ability to both complete the assessment and assist County staff with the program development before the next deadline and within the funding allotted.
If your Board concurs that staff should pursue a contract with HSU to complete the work, we will proceed in that direction and return to your Board for approval during a future agenda.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Adopt Resolution Authorizing Cannabis Equity Grant Funding.
(b) Possible direction to staff to secure a contractor to complete the work.
(a) Supervisor Sabatier offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Sabatier, Crandell, Scott, Brown and Simon
(b) No action taken.
Clerk’s notes: Tax Administrator Patrick Sullivan presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of an Urgency Ordinance Establishing Temporary Safety Protocols Upon the Reopening of County Facilities to the Public during the Ongoing COVID-19 State of Emergency
Ordinance
continued
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
For the consideration of your Board, staff has drafted the attached Urgency Ordinance which, if adopted by your Board, would require the public to wear masks when in County facilities under the same conditions required of County employees by the temporary policy your Board enacted on April 21, 2020.
We have received initial comments to this draft from County department heads and from the Courts. We look forward to receiving the input of your Board to further refine the draft.
Recommended Action
Direction to staff, or Adopt an Urgency Ordinance Establishing Temporary Safety Protocols Upon the Reopening of County Facilities to the Public during the Ongoing COVID-19 State of Emergency.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of an Urgency Ordinance Establishing Temporary Safety Protocols Upon the Reopening of County Facilities to the Public during the Ongoing COVID-19 State of Emergency
Executive Summary: (include fiscal and staffing impact narrative):
For the consideration of your Board, staff has drafted the attached Urgency Ordinance which, if adopted by your Board, would require the public to wear masks when in County facilities under the same conditions required of County employees by the temporary policy your Board enacted on April 21, 2020.
We have received initial comments to this draft from County department heads and from the Courts. We look forward to receiving the input of your Board to further refine the draft.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Direction to staff, or Adopt an Urgency Ordinance Establishing Temporary Safety Protocols Upon the Reopening of County Facilities to the Public during the Ongoing COVID-19 State of Emergency.
This item was continued to the May 5, 2020 meeting.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the email received via public comment was read by County Administrative Officer Carol Huchingson from the following person: David VanCleave. No one else wished to speak and the public input portion of this item was closed.
7.6ADDENDUM - Consideration of Letter to the Board of Barbering and Cosmetology requesting restrictions be lifted temporarily to allow local barbers and hairstylists to go into the homes of their clients to provide services during the COVID-19 crisis
Letter
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Through the Blue Collar committee, I have been in close contact with local barbers and hairstylists who are unable to work during the Shelter in Place Order resulting from the COVID-19 crisis. This group of local professionals has asked for the support of our Board, to send a formal request to the Board of Barbering and Cosmetology, advocating for temporary lifting of restrictions, allowing these operators to work in the homes of their clients.
As detailed in the attached draft letter, this group of local professionals is fully committed to ensuring all property safety protocols are in place, while working in client's homes.
The attached draft letter requests a temporary lifting of restrictions during the Shelter in Place Order and also encourages that a temporary policy be put in place to allow this again, should future waves of the disaster necessitate.
Recommended Action
Approve Letter to the Board of Barbering and Cosmetology requesting restrictions be lifted temporarily to allow local barbers and hairstylists to go into the homes of their clients to provide services during the COVID-19 crisis.
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Consideration of Letter to the Board of Barbering and Cosmetology requesting restrictions be lifted temporarily to allow local barbers and hairstylists to go into the homes of their clients to provide services during the COVID-19 crisis
Executive Summary: (include fiscal and staffing impact narrative):
Through the Blue Collar committee, I have been in close contact with local barbers and hairstylists who are unable to work during the Shelter in Place Order resulting from the COVID-19 crisis. This group of local professionals has asked for the support of our Board, to send a formal request to the Board of Barbering and Cosmetology, advocating for temporary lifting of restrictions, allowing these operators to work in the homes of their clients.
As detailed in the attached draft letter, this group of local professionals is fully committed to ensuring all property safety protocols are in place, while working in client's homes.
The attached draft letter requests a temporary lifting of restrictions during the Shelter in Place Order and also encourages that a temporary policy be put in place to allow this again, should future waves of the disaster necessitate.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Letter to the Board of Barbering and Cosmetology requesting restrictions be lifted temporarily to allow local barbers and hairstylists to go into the homes of their clients to provide services during the COVID-19 crisis.
On motion of Supervisor Brown, and by vote of the Board, approved the Letter to the Board of Barbering and Cosmetology requesting restrictions be lifted temporarily to allow local barbers and hairstylists to go into the homes of their clients to provide services during the COVID-19 crisis. The motion carried by the following vote:
Clerk’s notes: Supervisor Brown presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Real Property Negotiator pursuant to Gov. Code section 54956.8:
Property: APN: 010-043-052; 7175 S. Center Drive, Clearlake, CA 95422
Negotiating parties: Lake County Administrative Office and Lake County Transit Authority
Under negotiation: Price and Terms of Payment
Closed Session Item
8.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code section 54956.9(d)(1): EEOC Charge of C. McCormick
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:20 p.m. having taken no action.