Board Of Supervisors — Tuesday, May 12, 2020
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors are being conducted virtually at this time. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/97726884355?pwd=VURHTW8zbnZGWHEwa1pvMTZVem04UT09 Meeting ID: 977 2688 4355 Password: 533105 One tap mobile +16699006833,,97726884355#,,1#,533105# US (San Jose) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/97726884355?pwd=VURHTW8zbnZGWHEwa1pvMTZVem04UT09 Meeting ID: 977 2688 4355 Password: 533105 One tap mobile +16699006833,,97726884355#,,1#,533105# US (San Jose) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Timed Items
4.19:01 A.M. - Public Input
Clerk’s notes: There was no public input to consider.
4.311:00 A.M. - Consideration of Amendment to the Agreement between the County of Lake and the Skylark Shores Resort for COVID-19 Emergency Isolation Housing and authorize the Chair to sign
Agreement
approved as amended — Pass
Carried 4-1 — moved by Sabatier (recovered from the archived minutes)
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Skylark Shores has contracted with Lake County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19, and may not have a safe place to shelter. The original Skylark Shores Resort Agreement was for a 16-room block with a rate of $24,000 monthly.
This First Amendment to this Agreement will reduce the number of rooms available to six, but will still allow the option for expansion back to 16 rooms if needed. The adjusted cost will now be $13,500 monthly with any additional rooms need over the six to be billed at an individual rate of $50 per day. This First Amendment to the Agreement has a maximum amount payable of $81,000 over the term of this Amendment. This cost has been budgeted from state funds awarded for COVID-19 crisis response.
Recommended Action
Approve Amendment to the Agreement between the County of Lake and the Skylark Shores Resort for COVID-19 Emergency Isolation Housing and authorize the Chair to sign.
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Consideration of Amendment to the Agreement between the County of Lake and the Skylark Shores Resort for COVID-19 Emergency Isolation Housing and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Skylark Shores has contracted with Lake County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19, and may not have a safe place to shelter. The original Skylark Shores Resort Agreement was for a 16-room block with a rate of $24,000 monthly.
This First Amendment to this Agreement will reduce the number of rooms available to six, but will still allow the option for expansion back to 16 rooms if needed. The adjusted cost will now be $13,500 monthly with any additional rooms need over the six to be billed at an individual rate of $50 per day. This First Amendment to the Agreement has a maximum amount payable of $81,000 over the term of this Amendment. This cost has been budgeted from state funds awarded for COVID-19 crisis response.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment to the Agreement between the County of Lake and the Skylark Shores Resort for COVID-19 Emergency Isolation Housing and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Amendment to the Agreement between the County of Lake and the Skylark Shores Resort with amended wording for an additional 10 rooms reserved for COVID-19 Emergency Isolation Housing and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. County Administrative Officer Carol Huchingson, Deputy Public Services Director Kati Galvani, Auditor-Controller/ County Clerk Cathy Saderlund, Social Services Director Crystal Markytan, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and no public comments were received so the public input portion of this item was closed.
4.411:15 A.M. - Consideration of COVID-19 “Great Plates Delivered” program
Action Item
not acted on
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Over the past two weeks, staff has met with Supervisor Scott and Supervisor Crandell to consider the feasibility of implementing the "Great Plates Delivered" program here in Lake County. We are requesting an opportunity to report to your Board on this program.
Recommended Action
Direction to staff.
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Crystal Markytan, DSS Director
Subject: Consideration of COVID-19 "Great Plates Delivered" program
Executive Summary: (include fiscal and staffing impact narrative):
Over the past two weeks, staff has met with Supervisor Scott and Supervisor Crandell to consider the feasibility of implementing the "Great Plates Delivered" program here in Lake County. We are requesting an opportunity to report to your Board on this program.
If not budgeted, fill in the blanks below only:
Estimated Cost: To serve 500 participants for 30 days, upfront is estimated at $433,825 assuming state/feds advance 50% of their respective shares. No funds are budgeted for this purpose at this time.
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Direction to staff.
There was Board consensus that the COVID-19 “Great Plates Delivered” program would not be a good fit for our county.
Clerk’s notes: Social Services Director Crystal Markytan introduced the item. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Lorna Sides and Melissa Fulton. No one else wished to speak and no public comments were received so the public input portion of this item was closed.
4.91:45 P.M. - (Second Reading) Consideration of an Ordinance Amending Chapter 21, Article 27 of the Lake County Code pertaining to Commercial Cannabis Cultivation
Ordinance
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Annually, the cannabis ordinance is meant to be revised. I have had many conversations over the course of the past year to discuss other potential revisions that could be made to enhance the ordinance which would continue to promote the mitigation of negative impacts to our communities as well as enhance the potential for the industry to be successful which in turn allows for the county to collect Measure C and Measure K taxes.
Summary of changes:
- Decrease in minimum acre size for indoor grows
- Elimination of plant count limitations for small scale grows
- Addition of Processing Licenses in PDC
- Addition of deadline date for registering with the California Resources Control Board for water quality protection programs by 10/31/2020
- Changes to background checks to allow for flexibility for worker needs
- Changes to security surveillance system requirements being necessary only during active operations only
- Addition of Type 10 and Type 10 A dispensary license to Microbusiness as long as it is part of a resort operation and not stand alone.
Recommended Action
Offer the Ordinance for passage.
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Consideration of an Ordinance Amending Chapter 21, Article 27 of the Lake County Code pertaining to Commercial Cannabis Cultivation
Executive Summary: (include fiscal and staffing impact narrative):
Annually, the cannabis ordinance is meant to be revised. I have had many conversations over the course of the past year to discuss other potential revisions that could be made to enhance the ordinance which would continue to promote the mitigation of negative impacts to our communities as well as enhance the potential for the industry to be successful which in turn allows for the county to collect Measure C and Measure K taxes.
Summary of changes:
- Decrease in minimum acre size for indoor grows
- Elimination of plant count limitations for small scale grows
- Addition of Processing Licenses in PDC
- Addition of deadline date for registering with the California Resources Control Board for water quality protection programs by 10/31/2020
- Changes to background checks to allow for flexibility for worker needs
- Changes to security surveillance system requirements being necessary only during active operations only
- Addition of Type 10 and Type 10 A dispensary license to Microbusiness as long as it is part of a resort operation and not stand alone.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Offer the Ordinance for passage.
Supervisor Sabatier offered the Ordinance and it passed by roll call vote:
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and no public comments were received so the public input portion of this item was closed.
4.101:50 P.M. - Consideration of Resolution to Initiate Amendments to the Zoning Ordinance to Amend Regulations and Development Standards for Commercial Cannabis Cultivation
Resolution
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Based on the discussion that the Board of Supervisors had on May 5, 2020 regarding acre changes and setback changes, I am bringing back potential changes to the board to approve these potential changes be sent to the Planning Commission for review. Director De Leon suggested that this could be reviewed on May 28, 2020 during the final Planning Commission meeting of the month. If approved today to send this to the Planning Commission, it would be well within the 10 day noticing period required in order for this item to be heard at the Planning Commission.
Summary of potential changes:
- Changes in acre and setback from property lines for indoor grows.
- Changes in setbacks from public lands from 1000 feet to 200 feet.
- Changes in setbacks from waterways to match state water board standards.
Recommended Action
Approve submitting these zoning ordinance amendments to the Planning Commission for consideration and Adopt Resolution to Initiate Amendments to the Zoning Ordinance to Amend Regulations and Development Standards for Commercial Cannabis Cultivation.
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Consideration of Resolution to Initiate Amendments to the Zoning Ordinance to Amend Regulations and Development Standards for Commercial Cannabis Cultivation
Executive Summary: (include fiscal and staffing impact narrative):
Based on the discussion that the Board of Supervisors had on May 5, 2020 regarding acre changes and setback changes, I am bringing back potential changes to the board to approve these potential changes be sent to the Planning Commission for review. Director De Leon suggested that this could be reviewed on May 28, 2020 during the final Planning Commission meeting of the month. If approved today to send this to the Planning Commission, it would be well within the 10 day noticing period required in order for this item to be heard at the Planning Commission.
Summary of potential changes:
- Changes in acre and setback from property lines for indoor grows.
- Changes in setbacks from public lands from 1000 feet to 200 feet.
- Changes in setbacks from waterways to match state water board standards.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve submitting these zoning ordinance amendments to the Planning Commission for consideration and Adopt Resolution to Initiate Amendments to the Zoning Ordinance to Amend Regulations and Development Standards for Commercial Cannabis Cultivation.
Supervisor Sabatier offered the Resolution as amended and it passed by roll call vote:
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and no public comments were received so the public input portion of this item was closed.
4.112:00 P.M. - Consideration of Advisory Board Appointment:
South Lake County Fire Protection District, Board of Directors
Appointment
approved — Pass
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Revised 5-11-2020
Due to the resignation of Reg Garcia, Director from the South Lake County Fire District Board on February 13, 2020 whose term expires December 2022, and because the vacancy was not filled by the District within 60 days, pursuant to Government Code Section 1780(f)(1), the appointment must be made by the Lake County Board of Supervisors. The appointee will serve through December 2020. The outcome of the November General Election will determine the next Director, elected for the remainder of the term, as a 2-year unexpired term expiring December 2022.
South Lake County Fire Protection District, Board of Directors
Application received: Eric Redford (New applicant)
______________________________________________________________________
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicant to the South Lake County Fire Protection District, Board of Directors.
Original memo text
..Title
..Body
MEMORANDUM
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carolyn Purdy, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointment
Executive Summary: Revised 5-11-2020
Due to the resignation of Reg Garcia, Director from the South Lake County Fire District Board on February 13, 2020 whose term expires December 2022, and because the vacancy was not filled by the District within 60 days, pursuant to Government Code Section 1780(f)(1), the appointment must be made by the Lake County Board of Supervisors. The appointee will serve through December 2020. The outcome of the November General Election will determine the next Director, elected for the remainder of the term, as a 2-year unexpired term expiring December 2022.
South Lake County Fire Protection District, Board of Directors
Application received: Eric Redford (New applicant)
______________________________________________________________________
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicant to the South Lake County Fire Protection District, Board of Directors.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Eric Redford to the South Lake County Fire Protection District, Board of Directors. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and no public comments were received so the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Proclamation Designating the Week of May 10-16, 2020 as Wildfire Preparedness Week
Proclamation
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
5.2Approve Minutes of the Board of Supervisors Meetings from April 21, 2020 and April 28, 2020
Minutes
passed on consent
5.3Adopt Resolution Approving Cooperative Agreement No. 20-73-06-0256-RA with the USDA to provide an Animal Damage Control Program for the County of Lake
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution which approves the Financial Plan between Lake County and USDA APHIS Wildlife Services for July 1, 2020 through June 30, 2021. The Financial Plan amount is $110,202. The previous agreement was $106,475. The revenue accounts for 62% of the budget and it originates from local property taxes and state fees.
Wildlife Services maintains an integrated wildlife damage management program in Lake County to protect residents, property, livestock, crops and natural resources from damage caused by predators and other nuisance wildlife. The Wildlife Services program provides Federal leadership in managing these issues. Federal trappers use wildlife damage management strategies that are biologically sound and environmentally safe. They work with State Fish and Wildlife when managing wildlife problems and strive to reduce damage caused by wildlife to the lowest possible levels while at the same time reducing wildlife mortality.
Recommended Action
Adopt Resolution Approving Cooperative Agreement No. 20-73-06-0256-RA with the USDA to provide an Animal Damage Control Program for the County of Lake.
| Amount Budgeted | : $110,202 |
|---|
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner / Sealer of Weights and Measures
Subject: Adopt Resolution Approving Cooperative Agreement No. 20-73-06-0256-RA with the USDA to provide an Animal Damage Control Program for the County of Lake
Executive Summary:
I would like to ask the Board to adopt the attached Resolution which approves the Financial Plan between Lake County and USDA APHIS Wildlife Services for July 1, 2020 through June 30, 2021. The Financial Plan amount is $110,202. The previous agreement was $106,475. The revenue accounts for 62% of the budget and it originates from local property taxes and state fees.
Wildlife Services maintains an integrated wildlife damage management program in Lake County to protect residents, property, livestock, crops and natural resources from damage caused by predators and other nuisance wildlife. The Wildlife Services program provides Federal leadership in managing these issues. Federal trappers use wildlife damage management strategies that are biologically sound and environmentally safe. They work with State Fish and Wildlife when managing wildlife problems and strive to reduce damage caused by wildlife to the lowest possible levels while at the same time reducing wildlife mortality.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: _: $110,202 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Approving Cooperative Agreement No. 20-73-06-0256-RA with the USDA to provide an Animal Damage Control Program for the County of Lake.
5.4Adopt Resolution Adopting Agreement No. 19-0994-005-SF with California Department of Food and Agriculture for compliance with the European Grapevine Moth detection program and authorization execution thereof
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of European Grapevine Moth (EGVM) in Lake County from January 1, 2020 through December 31, 2020. The agreement amount is $30,810.00.
This is a joint federal (USDA), state and county program which can detect early infestation of European Grapevine Moth. The USDA provides funding for the state, and state then distributes a portion of those funds to the counties. The counties are responsible for implementing the EGVM trapping program. The traps being deployed are meant to detect EGVM.
The program begins March 1st and ends on August 31st. All traps must be checked and serviced bi-weekly. Lake County employs two Extra Help Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as an Agricultural Commissioner.
This program is critical to Lake County's agricultural industry. Without a detection program grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements.
Should the board adopt this Resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative:
Staffing Impact:
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Adopt Resolution Adopting Agreement No. 19-0994-005-SF with California Department of Food and Agriculture for compliance with the European Grapevine Moth detection program and authorization execution thereof.
| Amount Budgeted | $ 30,810.00 |
|---|
Original memo text
Memorandum
Date: May12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
Subject: Adopt Resolution Adopting Agreement No. 19-0994-005-SF with California Department of Food and Agriculture for compliance with the European Grapevine Moth detection program and authorization execution thereof
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of European Grapevine Moth (EGVM) in Lake County from January 1, 2020 through December 31, 2020. The agreement amount is $30,810.00.
This is a joint federal (USDA), state and county program which can detect early infestation of European Grapevine Moth. The USDA provides funding for the state, and state then distributes a portion of those funds to the counties. The counties are responsible for implementing the EGVM trapping program. The traps being deployed are meant to detect EGVM.
The program begins March 1st and ends on August 31st. All traps must be checked and serviced bi-weekly. Lake County employs two Extra Help Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as an Agricultural Commissioner.
This program is critical to Lake County's agricultural industry. Without a detection program grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements.
Should the board adopt this Resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: ________ Amount Budgeted: $ 30,810.00 Additional Requested: ________ Future Annual Cost: ________
Fiscal Impact Narrative:
Staffing Impact:
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Adopting Agreement No. 19-0994-005-SF with California Department of Food and Agriculture for compliance with the European Grapevine Moth detection program and authorization execution thereof.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20 in the amount of $25,454.00 and Authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20.
Lake County Behavioral Health Services (LCBHS) is mandated to pay acute inpatient psychiatric hospital services for Lake County clients. BHC Sierra Vista Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required.
As LCBHS has placed Lake County clients at this facility in the past and has developed a working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20 in the amount of $25,454.00 and Authorize the Board Chair to sign the Agreement.
| Estimated Cost | $25,454.00 |
|---|---|
| Amount Budgeted | $25,454.00 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: May 12, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S.
Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20 in the amount of $25,454.00 and Authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20.
Lake County Behavioral Health Services (LCBHS) is mandated to pay acute inpatient psychiatric hospital services for Lake County clients. BHC Sierra Vista Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required.
As LCBHS has placed Lake County clients at this facility in the past and has developed a working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,454.00 Amount Budgeted: $25,454.00 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and BHC Sierra Vista Hospital for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2019-20 in the amount of $25,454.00 and Authorize the Board Chair to sign the Agreement.
5.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2019-20 for an increase to the contract maximum to $390,000 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
Executive Summary
During Fiscal Year 2019-20, LocumTenens.com, LLC. has sourced, screened and presented potential candidates that have provided psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, LocumTenens.com, LLC., is a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. As the need for providing this service for our clients has increased, the need for LocumTenens.com, LLC.'s services has also increased, requiring an increase to the existing Fiscal Year 2019-20 Agreement from $330,000 to $390,000.
As the services provided by LocumTenens.com, LLC. are very specialized in the field. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2019-20 for an increase to the contract maximum to $390,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $330,000 |
|---|---|
| Amount Budgeted | $1,662,391 |
| Additional Requested | $60,000 |
Original memo text
Memorandum
Date: May 12, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S.
Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2019-20 for an increase to the contract maximum to $390,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: During Fiscal Year 2019-20, LocumTenens.com, LLC. has sourced, screened and presented potential candidates that have provided psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, LocumTenens.com, LLC., is a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. As the need for providing this service for our clients has increased, the need for LocumTenens.com, LLC.'s services has also increased, requiring an increase to the existing Fiscal Year 2019-20 Agreement from $330,000 to $390,000.
As the services provided by LocumTenens.com, LLC. are very specialized in the field. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $330,000 Amount Budgeted: $1,662,391 Additional Requested: $60,000 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment No. 1 between the County of Lake and LocumTenens.com, LLC. for Telepsychiatry Services for Fiscal Year 2019-20 for an increase to the contract maximum to $390,000 and authorize the Board Chair to sign the Agreement.
5.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $45,000 and authorize the Board Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20. Charis Youth Center is a nonprofit organization providing residential, educational, and mental health services. Charis provides a highly structured therapeutic, educational, and community-based program for emotionally disturbed adolescents and their families. As Lake County has had an ongoing working relationship with Charis Youth Center and has clients currently placed in this program, LCBHS is requesting an increase to the contract maximum to $45,000 and to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? B.2 of Lake County Code Chapter 2, Section 2-39 - 46.3
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $45,000 and authorize the Board Chair to sign.
| Estimated Cost | $45,000.00; |
|---|---|
| Amount Budgeted | $25,000.00; |
| Additional Requested | $20,000.00; |
Original memo text
Memorandum
Date: May 12, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, B.S.
Behavioral Health Services Administrator
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $45,000 and authorize the Board Chair to sign
Executive Summary: Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20. Charis Youth Center is a nonprofit organization providing residential, educational, and mental health services. Charis provides a highly structured therapeutic, educational, and community-based program for emotionally disturbed adolescents and their families. As Lake County has had an ongoing working relationship with Charis Youth Center and has clients currently placed in this program, LCBHS is requesting an increase to the contract maximum to $45,000 and to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $45,000.00; Amount Budgeted: $25,000.00; Additional Requested: $20,000.00; Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? B.2 of Lake County Code Chapter 2, Section 2-39 - 46.3
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $45,000 and authorize the Board Chair to sign.
5.8Approve waiver of the 900 hour extra help limit for Records Technician Von Morshed
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests approval to exceed the 900 hour extra help limit on Records Technician Von Morshed. In her current assignment, she completes all discovery for the DA's office, Video/Audio, handles all CPRA requests and currently is assisting with records (RIMS Reports).
Not applicable
Recommended Action
The Sheriff's Department recommends approval of the waiver for 900 hour extra help limit for Records Technician Von Morshed
Original memo text
Memorandum
Date: April 23, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve waiver of the 900 hour extra help limit for Records Technician Von Morshed
Executive Summary: The Sheriff's Department requests approval to exceed the 900 hour extra help limit on Records Technician Von Morshed. In her current assignment, she completes all discovery for the DA's office, Video/Audio, handles all CPRA requests and currently is assisting with records (RIMS Reports).
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends approval of the waiver for 900 hour extra help limit for Records Technician Von Morshed
5.9Approve the electronic submission of the Grant application for the US Department of Justice Coronavirus Supplemental Funding Program and authorize the Chairman to sign the documents.
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office has completed and with the approval of the Board, will be submitting the attached grant to the US Department of Justice, Coronavirus Supplemental Funding Program, for funding in the amount of $45,281.00. The Sheriff's Office has identified equipment and personal protective equipment necessary to prepare, prevent and respond to the current pandemic and any potential future infectious disease threats and or pandemics.
The Lake County Sheriff's Office has identified the need for shelving units and a Hepa air filtration system. The shelving units will be used in the Sheriff's Office refrigerated trailer, obtained in April of 2020. As the Board of Supervisors is aware the refrigerated trailer was obtained in order to assist the Sheriff's Office in responding to a mass casualty event. Currently the Lake County Sheriff's Correctional Facility has the ability to isolate one inmate in a negative air flow cell. With the purchase of the Hepa air filtration system, the Lake County Sheriff's Correctional Facility will be able to isolate multiple inmates in a negative air flow cell, assisting in protecting inmates and correctional staff within the facility.
The Lake County Sheriff's Office has identified the need for, Tyvek suits, N95 masks, face shields, COVID-19 test kits, Neck Gaiters and repairs to the refrigerated trailer as necessary supplies and repairs. With the purchase of these items and repairs, the Sheriff's Office will be better prepared to respond and prevent the spread of the current pandemic and any future pandemics or infectious disease threats.
Recommended Action
The Lake County Sheriff's Office recommends the Board of Supervisors approve the electronic submission of the Grant application for the US Department of Justice Coronavirus Supplemental Funding Program and authorize the Chairman to sign the documents.
| Estimated Cost | 45,281 |
|---|
Original memo text
Memorandum
Date: April 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approval to submit electronic application to BJA FY20 Coronavirus Emergency Supplemental Funding Program
Executive Summary: The Lake County Sheriff's Office has completed and with the approval of the Board, will be submitting the attached grant to the US Department of Justice, Coronavirus Supplemental Funding Program, for funding in the amount of $45,281.00. The Sheriff's Office has identified equipment and personal protective equipment necessary to prepare, prevent and respond to the current pandemic and any potential future infectious disease threats and or pandemics.
The Lake County Sheriff's Office has identified the need for shelving units and a Hepa air filtration system. The shelving units will be used in the Sheriff's Office refrigerated trailer, obtained in April of 2020. As the Board of Supervisors is aware the refrigerated trailer was obtained in order to assist the Sheriff's Office in responding to a mass casualty event. Currently the Lake County Sheriff's Correctional Facility has the ability to isolate one inmate in a negative air flow cell. With the purchase of the Hepa air filtration system, the Lake County Sheriff's Correctional Facility will be able to isolate multiple inmates in a negative air flow cell, assisting in protecting inmates and correctional staff within the facility.
The Lake County Sheriff's Office has identified the need for, Tyvek suits, N95 masks, face shields, COVID-19 test kits, Neck Gaiters and repairs to the refrigerated trailer as necessary supplies and repairs. With the purchase of these items and repairs, the Sheriff's Office will be better prepared to respond and prevent the spread of the current pandemic and any future pandemics or infectious disease threats.
If not budgeted, fill in the blanks below only:
Estimated Cost: __45,281____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Lake County Sheriff's Office recommends the Board of Supervisors approve the electronic submission of the Grant application for the US Department of Justice Coronavirus Supplemental Funding Program and authorize the Chairman to sign the documents.
5.10Approve the Purchase of Kitchen Equipment from Myers Food Service Equipment Supply and authorize the Sheriff to issue a Purchase Order in the amount of $9,545.34.
Action Item
passed on consent
Staff memo
Executive Summary
Earlier this year, the Sheriff's Office received $9,935 from Trinity in payment for the use of our Jail Kitchen to prepare meals for Colusa County. We appropriated this money into the Sheriff/Jail budget 2301, object code 62.74 for the purchase of kitchen equipment we may not have otherwise been able to purchase.
The current meat slicer was inadvertently damaged by an inmate. The repair vendor was able to provide a temporary fix, however, it was recommended we replace the unit as soon as possible. The kitchen buys all lunch meat in bulk chubs. The chubs are than sliced with a meat slicer into slices for sandwiches and other meals. The chubs are a cheaper alternative to buying sliced lunch meat.
The facility currently does not have a countertop griddle. The griddle will be used to accommodate greater efficiency in food preparation. The griddle will be used to cook pancakes, hamburgers and other items that can be cooked on a flat top. The pancakes are a frequent breakfast item. The griddle has a large surface area to cook numerous items at once.
Three bids were received from Myers Food Service Equipment, Cook's Correctional and Restaurant Supply with Myers being the low bidder. Copies of each bid are attached.
Not applicable
Recommended Action
The Sheriff's Office recommends approval to purchase kitchen equipment from Myers Food Service Equipment Supply and authorize the Sheriff to issue a purchase order in the amount of $9,545.34.
| Estimated Cost | $9,546 |
|---|---|
| Amount Budgeted | $9,935 |
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the Purchase of Kitchen Equipment from Myers Food Service Equipment Supply and authorize the Sheriff to issue a Purchase Order in the amount of $9,545.34.
Executive Summary:
Earlier this year, the Sheriff's Office received $9,935 from Trinity in payment for the use of our Jail Kitchen to prepare meals for Colusa County. We appropriated this money into the Sheriff/Jail budget 2301, object code 62.74 for the purchase of kitchen equipment we may not have otherwise been able to purchase.
The current meat slicer was inadvertently damaged by an inmate. The repair vendor was able to provide a temporary fix, however, it was recommended we replace the unit as soon as possible. The kitchen buys all lunch meat in bulk chubs. The chubs are than sliced with a meat slicer into slices for sandwiches and other meals. The chubs are a cheaper alternative to buying sliced lunch meat.
The facility currently does not have a countertop griddle. The griddle will be used to accommodate greater efficiency in food preparation. The griddle will be used to cook pancakes, hamburgers and other items that can be cooked on a flat top. The pancakes are a frequent breakfast item. The griddle has a large surface area to cook numerous items at once.
Three bids were received from Myers Food Service Equipment, Cook's Correctional and Restaurant Supply with Myers being the low bidder. Copies of each bid are attached.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$9,546___ Amount Budgeted: _$9,935___ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
The Sheriff's Office recommends approval to purchase kitchen equipment from Myers Food Service Equipment Supply and authorize the Sheriff to issue a purchase order in the amount of $9,545.34.
5.11Approve the Standard Agreement #19-5006 between County of Lake and the California Department of Social Services for Quality Assurance Services in the Amount of $108,695 for the Term of July 1, 2019 to June 30, 2024
Agreement
passed on consent
Staff memo
Executive Summary
Both Federal and State law requires that five Child Welfare Services (CWS) cases per quarter are read for Quality Improvement (QI). The California Department of Social Services (CDSS) assigns a list of cases which are to be reviewed. Once the first level Quality Insurance (QI) is completed and submitted by LCDSS staff, an Analyst from the State must read all five cases and the accompanying narratives, in order to perform their Quality Assurance (QA). QA and QI form a feedback loop which can help identify strengths and weakness in practice. Any trends or discrepancies are addressed to further support the safety, health, and well-being of children and families in Lake County. Previously, LCDSS had two staff members who were certified to complete Federal case reviews, and CWS was capable of completing in-house QI and QA. Frequent changes in staffing in the last several years has only allowed CWS to maintain one certified staff member. QI and QA cannot be performed by the same person and both types of reviews are important for continuous quality improvement. The QA services provided by CDSS will be paid out of a percentage of the QA Full Time Equivalent allocation from CDSS.
Recommended Action
Approve Standard Agreement #19-5006 between County of Lake and the California Department of Social Services for Quality Assurance Services in the amount of $108,695 for the term of July 1, 2019 to June 30, 2024, and authorize the Chair to sign.
| Estimated Cost | $108,695 |
|---|---|
| Amount Budgeted | $108,695 |
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Standard Agreement #19-5006 between County of Lake and the California Department of Social Services for Quality Assurance Services in the amount of $108,695 for the term of July 1, 2019 to June 30, 2024, and authorize the Chair to sign.
Executive Summary:
Both Federal and State law requires that five Child Welfare Services (CWS) cases per quarter are read for Quality Improvement (QI). The California Department of Social Services (CDSS) assigns a list of cases which are to be reviewed. Once the first level Quality Insurance (QI) is completed and submitted by LCDSS staff, an Analyst from the State must read all five cases and the accompanying narratives, in order to perform their Quality Assurance (QA). QA and QI form a feedback loop which can help identify strengths and weakness in practice. Any trends or discrepancies are addressed to further support the safety, health, and well-being of children and families in Lake County. Previously, LCDSS had two staff members who were certified to complete Federal case reviews, and CWS was capable of completing in-house QI and QA. Frequent changes in staffing in the last several years has only allowed CWS to maintain one certified staff member. QI and QA cannot be performed by the same person and both types of reviews are important for continuous quality improvement. The QA services provided by CDSS will be paid out of a percentage of the QA Full Time Equivalent allocation from CDSS.
If not budgeted, fill in the blanks below only:
Estimated Cost: $108,695 Amount Budgeted: $108,695 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Standard Agreement #19-5006 between County of Lake and the California Department of Social Services for Quality Assurance Services in the amount of $108,695 for the term of July 1, 2019 to June 30, 2024, and authorize the Chair to sign.
5.12Approve Contract Between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the Amount of $415,540, from July 1, 2019 to June 30, 2020 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
On January 15, 2019, your Board approved the Housing Support Program (HSP) contract between Social Services and North Coast Opportunities (NCO) for the term of January 1, 2019 to June 30, 2021. Due to program changes and a significant funding increase for fiscal year 2019/2020, a new contract was drafted to replace the first version. Upon approval, this contract will replace the original agreement approved by your Board. HSP provides resources to support CalWORKs clients that experience chronic and repetitive homelessness. The program provides rental assistance and other supportive services to help participants retain permanent housing. Since the program's start in early 2019, HSP has served over 50 families in Lake County. HSP utilizes the Housing First approach which prioritizes clients based on chronicity/duration of homelessness, vulnerability, or high utilization of crises services, without consideration of income and barriers in order to rapidly match clients with appropriate housing and supportive services. Changes to the new contract include additional funding from CDSS, more flexibility to accommodate varying family situations, and the addition of a Housing Navigator specialized in assisting clients during their search for permanent housing.
Recommended Action
Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $415,540, from July 1, 2019 to June 30, 2020, and authorize the Chair to sign.
| Estimated Cost | $415,540 |
|---|---|
| Amount Budgeted | $415,540 |
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $415,540, from July 1, 2019 to June 30, 2020 and authorize the Chair to sign.
Executive Summary:
On January 15, 2019, your Board approved the Housing Support Program (HSP) contract between Social Services and North Coast Opportunities (NCO) for the term of January 1, 2019 to June 30, 2021. Due to program changes and a significant funding increase for fiscal year 2019/2020, a new contract was drafted to replace the first version. Upon approval, this contract will replace the original agreement approved by your Board. HSP provides resources to support CalWORKs clients that experience chronic and repetitive homelessness. The program provides rental assistance and other supportive services to help participants retain permanent housing. Since the program's start in early 2019, HSP has served over 50 families in Lake County. HSP utilizes the Housing First approach which prioritizes clients based on chronicity/duration of homelessness, vulnerability, or high utilization of crises services, without consideration of income and barriers in order to rapidly match clients with appropriate housing and supportive services. Changes to the new contract include additional funding from CDSS, more flexibility to accommodate varying family situations, and the addition of a Housing Navigator specialized in assisting clients during their search for permanent housing.
If not budgeted, fill in the blanks below only:
Estimated Cost: $415,540 Amount Budgeted: $415,540 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Housing Support Program in the amount of $415,540, from July 1, 2019 to June 30, 2020, and authorize the Chair to sign.
5.14(Sitting as the Lake County Watershed Protection District Board of Directors) Adopt Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01.
Resolution
passed on consent
approved — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On June 11, 2019, the Board approved an Agreement with Lamassu Utility Services, Inc. for the 2019 Evaluation of Levee Culverts Project. The work under this Agreement was satisfactorily completed on February 27, 2020.
Staff has prepared a resolution authorizing the Water Resources Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01 and authorize the Chairman to execute said Resolution.
Recommended Action
Adopt Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01.
Original memo text
Memorandum
Date: May 12, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors, Lake County Watershed Protection District
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Lake County Watershed Protection District Board of Directors) Adopt Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01.
Executive Summary: (include fiscal and staffing impact narrative):
On June 11, 2019, the Board approved an Agreement with Lamassu Utility Services, Inc. for the 2019 Evaluation of Levee Culverts Project. The work under this Agreement was satisfactorily completed on February 27, 2020.
Staff has prepared a resolution authorizing the Water Resources Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01 and authorize the Chairman to execute said Resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Authorizing the Water Resources Director to Sign the Notice of Completion for the 2019 Evaluation of Levee Culverts Project, Upper Lake, CA Bid No. WR 19-01.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.14, with the exception of Item 5.13, which was pulled from the agenda. The motion carried by the following vote:
6. Consideration of Extra Items Not Appearing on the Posted Agenda
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports