Board Of Supervisors — Tuesday, June 9, 2020
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Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors are being conducted virtually at this time. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/96226006765?pwd=ZUdLaG5oUlVZWUNOTS9KRmI0T0xqUT09 Meeting ID: 962 2600 6765 Password: 454074 One tap mobile +16699006833,,96226006765#,,1#,454074# US (San Jose) +13462487799,,96226006765#,,1#,454074# US (Houston) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
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Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/96226006765?pwd=ZUdLaG5oUlVZWUNOTS9KRmI0T0xqUT09 Meeting ID: 962 2600 6765 Password: 454074 One tap mobile +16699006833,,96226006765#,,1#,454074# US (San Jose) +13462487799,,96226006765#,,1#,454074# US (Houston) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - (a) Consideration of “extra” agenda item, and (b) Consideration of options to ensure compliance with COVID-19 orders in light of the impending reopenings of additional businesses in Stage 3 of the COVID-19 pandemic
Action Item
Motion carried
Carried 4-1 — moved by Crandell
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board reconsider what is possible, with respect to enforcement of local businesses for compliance with Public Health Orders resulting from the COVID-19 crisis.
Recommended Action
(a) I recommend that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Direction to staff.
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Eddie Crandell, District 2 Supervisor
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and (b) Consideration of options to ensure compliance with COVID-19 orders in light of the impending reopenings of additional businesses in Stage 3 of the COVID-19 pandemic
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board reconsider what is possible, with respect to enforcement of local businesses for compliance with Public Health Orders resulting from the COVID-19 crisis.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I recommend that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Direction to staff.
(a) On motion of Supervisor Crandell, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Noes- Supervisor: 1 - Brown
(b) Direction was given to staff to bring the item back to the Board on June 16, 2020.
Clerk’s notes: Supervisor Crandell presented the item to the Board. County Counsel Anita Grant, County Administrative Officer Carol Huchingson, and Public Health Officer Dr. Gary Pace spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Michael Green, Denise, Amy Crook, and Cathleen McCarthy. No one else wished to speak and the public input portion of this item was closed.
4.2EXTRA ITEM - (a) Consideration of “extra” agenda item, and (b) Consideration of Letter to Governor Newsom requesting guidance to enable the reopening of nail salons and massage therapists as part of our Stage 3 reopening from the COVID-19 pandemic
Action Item
Motion carried · 4 motions
Carried 3-2 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: nay
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: nay
Carried 4-1 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Carried 4-1 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Carried 4-1 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: nay Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board consider sending a letter to Governor Newsom requesting the issue guidance to enable the reopening of nail salons and massage therapists in Lake County.
Recommended Action
(a) I recommend that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter, authorizing the Chair to sign.
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, District 3 Supervisor
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and (b) Consideration of Letter to Governor Newsom requesting guidance to enable the reopening of nail salons and massage therapists as part of our Stage 3 reopening from the COVID-19 pandemic
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to the attention of staff subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board consider sending a letter to Governor Newsom requesting the issue guidance to enable the reopening of nail salons and massage therapists in Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I recommend that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter, authorizing the Chair to sign.
(a) On motion of Supervisor Sabatier, and by vote of the Board, denied to take this item up as an extra. The motion carried by the following vote:
Ayes- Supervisors: 3 - Sabatier, Crandell, Brown
Noes- Supervisor: 2 - Scott, and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved to reconsider taking this item up as an extra. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Brown, and Simon
Noes- Supervisor: 1 - Scott
(c) On motion of Supervisor Sabatier, and by vote of the Board, approved this item be taken up as an extra, as it was brought up after the posted agenda and needs to be addressed before the next available agenda. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Brown, and Simon
Noes- Supervisor: 1 - Scott
(d) On motion of Supervisor Sabatier, and by vote of the Board, approved Letter to Governor Newsom requesting guidance to enable the reopening of nail salons and massage therapists as part of our Stage 3 reopening from the COVID-19 pandemic. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Brown, and Simon
Noes- Supervisor: 1 - Scott
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant and County Administrative Officer Carol Huchingson spoke
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Gillian Parillo and Denise. No one else wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Resolution Authorizing the Agreement between The County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 and authorizing the Behavioral Health Director to Sign the Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
The Agreement between the County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 has been executed. However, this agreement did not stipulate that the Behavioral Health Services Director, Todd Metcalf, would be the designated signatory. This Resolution is intended to serve as authorization for Todd Metcalf to sign this agreement.
Recommended Action
Adopt Resolution Authorizing the Agreement between The County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 and authorizing the Behavioral Health Director to Sign the Agreement.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
| Future Annual Cost | $0 |
Original memo text
Memorandum
Date: June 9, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, MPA
Behavioral Health Services Director
Subject: Adopt Resolution Authorizing the Agreement between The County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 and authorizing the Behavioral Health Director to Sign the Agreement.
Executive Summary: The Agreement between the County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 has been executed. However, this agreement did not stipulate that the Behavioral Health Services Director, Todd Metcalf, would be the designated signatory. This Resolution is intended to serve as authorization for Todd Metcalf to sign this agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: $0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Authorizing the Agreement between The County of Lake and Adventist Health Clear Lake for the period of October 11, 2019 through March 31, 2023 and authorizing the Behavioral Health Director to Sign the Agreement.
5.2Approve Minutes of the Board of Supervisors Meeting June 2, 2020.
Minutes
passed on consent
5.3Adopt Resolution Amending Resolution 2020-42 to Replace EMC Planning Group, Inc. with County Administrative Officer Carol J. Huchingson in Section 1 and Section 2 of Resolution 2020-42.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 7, 2020, Lake County Board of Supervisors awarded a contract to the EMC Planning Group, Inc. to complete the tasks of submitting for the LEAP Grant and all other associated tasks related to updating Lake County's Housing Element as required by the State of California in preparation for a Housing Element Update certification.
Lake County Board of Supervisors approved Resolution 2020-42 on April 21, 2020 authorizing the EMC Planning Group, Inc. to submit a grant application for the Local Government Planning Support Grant Program Funds for $150,000.
After an initial review, the State of California Housing and Community Development requested that Lake County amend the Resolution 2020-42 to replace EMC Planning Group, Inc. in Section 1 and Section 2 of Resolution 2020-42 with the County Administrative Officer's name and title.
The amendment of Resolution 2020-42 is intended to respond to the request by the State of California Housing and Community Development to further establish our eligibility for the LEAP Grant.
Adoption of this amendment will not result in additional staff time or budgetary expenditures.
Recommended Action
Staff recommends adopting amendment to Lake County Resolution 2020-42 to replace EMC Planning Group, Inc. with County Administrative Officer Carol J. Huchingson in Section 1 and Section 2 of Resolution 2020-42.
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable, Chair, Lake County Board of Supervisors
From: Scott De Leon, Interim Community Development Department Director
Subject: Adopt Resolution Amending Resolution 2020-42 to Replace EMC Planning Group, Inc. with County Administrative Officer Carol J. Huchingson in Section 1 and Section 2 of Resolution 2020-42.
Executive Summary: (include fiscal and staffing impact narrative):
On April 7, 2020, Lake County Board of Supervisors awarded a contract to the EMC Planning Group, Inc. to complete the tasks of submitting for the LEAP Grant and all other associated tasks related to updating Lake County's Housing Element as required by the State of California in preparation for a Housing Element Update certification.
Lake County Board of Supervisors approved Resolution 2020-42 on April 21, 2020 authorizing the EMC Planning Group, Inc. to submit a grant application for the Local Government Planning Support Grant Program Funds for $150,000.
After an initial review, the State of California Housing and Community Development requested that Lake County amend the Resolution 2020-42 to replace EMC Planning Group, Inc. in Section 1 and Section 2 of Resolution 2020-42 with the County Administrative Officer's name and title.
The amendment of Resolution 2020-42 is intended to respond to the request by the State of California Housing and Community Development to further establish our eligibility for the LEAP Grant.
Adoption of this amendment will not result in additional staff time or budgetary expenditures.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends adopting amendment to Lake County Resolution 2020-42 to replace EMC Planning Group, Inc. with County Administrative Officer Carol J. Huchingson in Section 1 and Section 2 of Resolution 2020-42.
5.4Approve to waive 900-hour limit for Extra Help Facilities Maintenance Worker II Lawrence Platz
Action Item
passed on consent
Staff memo
Executive Summary
The Health Services Department requests authorization to waive the 900-hour limit for Lawrence Platz.
Lawrence Platz is employed as a Facilities Maintenance Worker II (Extra-Help). Lawrence has been working additional hours to provide support for COVID-19 Crisis Response, acting as a courier to deliver testing samples to the Public Health lab in Santa Rosa for analysis, as well as assisting with the increased need for cleaning and sanitizing at the Health Services Building. We feel it would be to the county's benefit to extend Lawrence's hours. Hours are not to exceed 955.
Recommended Action
Approve to waive 900-hour limit for Extra Help Facilities Maintenance Worker II Lawrence Platz
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Department
Subject: Approve to waive 900-hour limit for Extra Help Facilities Maintenance Worker II Lawrence Platz
Executive Summary:
The Health Services Department requests authorization to waive the 900-hour limit for Lawrence Platz.
Lawrence Platz is employed as a Facilities Maintenance Worker II (Extra-Help). Lawrence has been working additional hours to provide support for COVID-19 Crisis Response, acting as a courier to deliver testing samples to the Public Health lab in Santa Rosa for analysis, as well as assisting with the increased need for cleaning and sanitizing at the Health Services Building. We feel it would be to the county's benefit to extend Lawrence's hours. Hours are not to exceed 955.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve to waive 900-hour limit for Extra Help Facilities Maintenance Worker II Lawrence Platz
5.5(Sitting as the Lake County Sanitation District, Board of Directors) – Approve Proposed Project and Purchase of Septage Receiving Station for SE Regional Treatment Plant
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sanitation District has allowed septic haulers to dump at the headworks of SE Regional and NW Regional Treatment Plants. Reporting has been on an "honor system" and the septic haulers are to leave a dumping ticket in a box to report dropping a load. For the last couple of years, we have noticed under reporting of loads and gallons per loads. Trucks have been seen dumping but no tickets are left in the box. Loads with garbage, cleaning rags and paper towels are also being dumped and requiring additional measures for the staff to remain compliant.
During the last few months, we have experienced illegal loads, (toxic contaminates) that destroy the biological treatment process and are not allowed at any Lake County treatment plants. Due to the failure to report all loads, we are not always able to determine which hauler dumped the loads that destroyed the treatment process. On one occasion an illegal load was dumped and damaged the treatment process; we tested the sewage and found it to contain high amounts of Ethanol and Acetone. These chemicals shock the biological process and the ponds take several weeks to recover and regain compliance with State regulations.
It is possible that septic haulers are not aware when they are picking up loads that are highly contaminated but with accurate reporting, the site that is being picked up could be quickly identified and the hauler would know waste from that location must be taken out of county to a receiving site that accepts highly toxic waste.
In an effort to address the under reporting and the illegal loads, we are proposing to install a Septage Receiving Station that would be accessed by the septic haulers with a magnetic swipe card. This station would meter the amount dumped and the pH of each load. A ticket would be produced for billing at the time of dumping. This system will also produce a receipt that can be provided to Environmental Health for ease of reporting by the septic haulers.
This station is costly but we believe it will pay for itself within one year by proper reporting and billing, and avoid the recent violations we have had in our treatment process. We currently only have funds for one receiving station which would be located at SE Regional Plant. All septic haulers will have to dump at SE Regional until we can secure funding for an additional receiving station at NW Regional Plant.
We solicited quotes for a receiving station and received two quotes:
Franklin Miller $174,678
JWC Environmental $112,615.00
We are requesting authorization to order the system from JWC Environmental. They require a lead period of up to twelve weeks before the unit can be available.
In addition to the receiving station, we will have concrete and site work that will be required and is projected to cost approximately $80,000.
Our intent is to put this project in the 2020/2021 budget as a capital expenditure of $200,000.
SE Regional does have sufficient reserves for this project that will also be designated for this project in the upcoming budget.
With your approval to move forward, we can get the receiving station on order and begin preparing the site.
Recommended Action
Approve the proposed project and purchase of Septage Receiving Station from JWC Environmental in the amount of $112,615 for SE Regional Treatment Plant.
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Jan Coppinger, Special Districts Administrator
Subject: (Sitting as the Lake County Sanitation District, Board of Directors) - Approve Proposed Project and Purchase of Septage Receiving Station for SE Regional Treatment Plant
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sanitation District has allowed septic haulers to dump at the headworks of SE Regional and NW Regional Treatment Plants. Reporting has been on an "honor system" and the septic haulers are to leave a dumping ticket in a box to report dropping a load. For the last couple of years, we have noticed under reporting of loads and gallons per loads. Trucks have been seen dumping but no tickets are left in the box. Loads with garbage, cleaning rags and paper towels are also being dumped and requiring additional measures for the staff to remain compliant.
During the last few months, we have experienced illegal loads, (toxic contaminates) that destroy the biological treatment process and are not allowed at any Lake County treatment plants. Due to the failure to report all loads, we are not always able to determine which hauler dumped the loads that destroyed the treatment process. On one occasion an illegal load was dumped and damaged the treatment process; we tested the sewage and found it to contain high amounts of Ethanol and Acetone. These chemicals shock the biological process and the ponds take several weeks to recover and regain compliance with State regulations.
It is possible that septic haulers are not aware when they are picking up loads that are highly contaminated but with accurate reporting, the site that is being picked up could be quickly identified and the hauler would know waste from that location must be taken out of county to a receiving site that accepts highly toxic waste.
In an effort to address the under reporting and the illegal loads, we are proposing to install a Septage Receiving Station that would be accessed by the septic haulers with a magnetic swipe card. This station would meter the amount dumped and the pH of each load. A ticket would be produced for billing at the time of dumping. This system will also produce a receipt that can be provided to Environmental Health for ease of reporting by the septic haulers.
This station is costly but we believe it will pay for itself within one year by proper reporting and billing, and avoid the recent violations we have had in our treatment process. We currently only have funds for one receiving station which would be located at SE Regional Plant. All septic haulers will have to dump at SE Regional until we can secure funding for an additional receiving station at NW Regional Plant.
We solicited quotes for a receiving station and received two quotes:
Franklin Miller $174,678
JWC Environmental $112,615.00
We are requesting authorization to order the system from JWC Environmental. They require a lead period of up to twelve weeks before the unit can be available.
In addition to the receiving station, we will have concrete and site work that will be required and is projected to cost approximately $80,000.
Our intent is to put this project in the 2020/2021 budget as a capital expenditure of $200,000.
SE Regional does have sufficient reserves for this project that will also be designated for this project in the upcoming budget.
With your approval to move forward, we can get the receiving station on order and begin preparing the site.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the proposed project and purchase of Septage Receiving Station from JWC Environmental in the amount of $112,615 for SE Regional Treatment Plant.
5.6Approve Budget Transfer in Budget Unit 1671 from Object Code 18.00 Maintenance to Object Code 61.60, Buildings & Improvements for $92,310.00.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On March 24, 2020 your board authorized the Public Services Director to sign a purchase order for $92,310 with Dream Ride Elevator for the repair and modernization of the Lake County Courthouse Museum elevator. Sufficient funds for this project are allocated in the FY 19-20 Buildings & Grounds budget, budget unit 1671. Upon processing payment it was determined that the expense needs to be capitalized, meaning the funds should be allocated in capital asset object code 61.60, buildings and improvements, rather than object code 18.00, maintenance. This action requires Board of Supervisors approval.
Recommended Action
Approve budget transfer in Budget Unit 1671 allocating existing funds from object code 18.00, maintenance to object code 61.60, buildings and improvements in the amount of $92,310.00.
| Amount Budgeted | $92,310.00 |
|---|---|
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve a Budget Transfer in Budget Unit 1671 from Object Code 18.00 Maintenance to Object Code 61.60, Buildings & Improvements for $92,310.00.
Executive Summary: (include fiscal and staffing impact narrative):
On March 24, 2020 your board authorized the Public Services Director to sign a purchase order for $92,310 with Dream Ride Elevator for the repair and modernization of the Lake County Courthouse Museum elevator. Sufficient funds for this project are allocated in the FY 19-20 Buildings & Grounds budget, budget unit 1671. Upon processing payment it was determined that the expense needs to be capitalized, meaning the funds should be allocated in capital asset object code 61.60, buildings and improvements, rather than object code 18.00, maintenance. This action requires Board of Supervisors approval.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: $92,310.00 Additional Requested: ________ Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve budget transfer in Budget Unit 1671 allocating existing funds from object code 18.00, maintenance to object code 61.60, buildings and improvements in the amount of $92,310.00.
5.7Adopt Resolution authorizing the acceptance of the 2020/21 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
Resolution
passed on consent
Staff memo
Executive Summary
The State of California, Department of Parks and Recreation, Division of Boating and Waterways, requires the attached resolution providing authorization for the County to apply for and accept, Fiscal Year 2020/21 financial aid funding in the amount of $315,312. Your Board approved this grant application on June 4, 2019.
.
The Harbors and Navigation Code Section 663.7 require the County to provide assurances that 100% of the monies received from boat taxes will be expended on boating and safety programs. The amount of personal property taxes on vessels projected for Fiscal Year 2020/21 are $97,803.
Monies from the Division of Boating and Waterways, in addition to the County's revenue for personal property taxes on vessels, fully fund the Sheriff/Marine Patrol budget unit 2205.
Not applicable
Recommended Action
Adopt Resolution authorizing the acceptance of the 2020/21 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Adopt Resolution authorizing the acceptance of the 2020/21 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
Executive Summary: The State of California, Department of Parks and Recreation, Division of Boating and Waterways, requires the attached resolution providing authorization for the County to apply for and accept, Fiscal Year 2020/21 financial aid funding in the amount of $315,312. Your Board approved this grant application on June 4, 2019.
.
The Harbors and Navigation Code Section 663.7 require the County to provide assurances that 100% of the monies received from boat taxes will be expended on boating and safety programs. The amount of personal property taxes on vessels projected for Fiscal Year 2020/21 are $97,803.
Monies from the Division of Boating and Waterways, in addition to the County's revenue for personal property taxes on vessels, fully fund the Sheriff/Marine Patrol budget unit 2205.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution authorizing the acceptance of the 2020/21 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
5.8Adopt Proclamation commending Undersheriff Christopher J. Macedo on his 30 plus years of service and on his pending retirement.
Proclamation
passed on consent
Staff memo
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Proclamation commending Undersheriff Christopher J. Macedo on 30 plus years of service and on his pending retirement.
Executive Summary:
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
5.9Adopt Resolution authorizing Janet Coppinger, Special Districts Administrator to Sign and Submit all Documents, Certifications, and Assurances Required For Funding Agreement With Economic Development Administration in the Amount of $5,211,608
Resolution
pulled on consent
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Special Districts has submitted a funding application to the U.S. Department of Commerce, Economic Development Administration (EDA) to fund a public water system. The funding application was for a $6,514,510 project with $5,211,608 being grant funds and $1,302,902 being a local match provided by the County.
The commercial district along South Main Street/Soda Bay Road does not have a water system that will meet current building and fire suppression codes. Until the building and fire codes are met, property owners in this area cannot renovate, upgrade, or rebuild. A wild fire through this area would be devastating. This EDA funding will allow the County to take action quickly to protect the interests of these property owners and businesses, for their benefit and for the benefit of everyone in the County.
This funding will also allow the public water system to be installed without imposing an assessment on the property owners, many of which are struggling financially, especially after closures due to COVID-19.
On May 18, we received notice that the application had passed the review process and was being recommended for funding. The notice was not a guarantee of funding and is contingent on funds being available and all assurances and certifications being submitted. To continue with this funding application, the EDA requires documentation authorizing the person that signed and submitted the application (Jan Coppinger, Special Districts Administrator) to sign the award documents and all required certifications that would bind the County to a legal or financial obligation.
Prior to submitting the application, conversations with most of the property owners was overwhelmingly in support of this project and a public water system implemented by Special Districts.
Recommended Action
Staff recommends that your Board adopt the resolution authorizing Jan Coppinger, Special Districts Administrator, to sign and submit all documents, certifications, and assurances required for a funding agreement with Economic Development Administration (EDA) in the Amount of $5,211,608.
| Estimated Cost | $6,514,510 |
|---|
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Jan Coppinger, Special Districts Administrator
Subject: Adopt Resolution authorizing Janet Coppinger, Special Districts Administrator to Sign and Submit all Documents, Certifications, and Assurances Required For A Funding Agreement With Economic Development Administration in the Amount of $5,211,608
Executive Summary: (include fiscal and staffing impact narrative):
Special Districts has submitted a funding application to the U.S. Department of Commerce, Economic Development Administration (EDA) to fund a public water system. The funding application was for a $6,514,510 project with $5,211,608 being grant funds and $1,302,902 being a local match provided by the County.
The commercial district along South Main Street/Soda Bay Road does not have a water system that will meet current building and fire suppression codes. Until the building and fire codes are met, property owners in this area cannot renovate, upgrade, or rebuild. A wild fire through this area would be devastating. This EDA funding will allow the County to take action quickly to protect the interests of these property owners and businesses, for their benefit and for the benefit of everyone in the County.
This funding will also allow the public water system to be installed without imposing an assessment on the property owners, many of which are struggling financially, especially after closures due to COVID-19.
On May 18, we received notice that the application had passed the review process and was being recommended for funding. The notice was not a guarantee of funding and is contingent on funds being available and all assurances and certifications being submitted. To continue with this funding application, the EDA requires documentation authorizing the person that signed and submitted the application (Jan Coppinger, Special Districts Administrator) to sign the award documents and all required certifications that would bind the County to a legal or financial obligation.
Prior to submitting the application, conversations with most of the property owners was overwhelmingly in support of this project and a public water system implemented by Special Districts.
If not budgeted, fill in the blanks below only:
Estimated Cost: $6,514,510____ Amount Budgeted: _N/A___ Additional Requested: __N/A__ Future Annual Cost: __N/A______
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that your Board adopt the resolution authorizing Jan Coppinger, Special Districts Administrator, to sign and submit all documents, certifications, and assurances required for a funding agreement with Economic Development Administration (EDA) in the Amount of $5,211,608.
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Special Districts Director Jan Coppinger presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.10(Sitting as the Lake County Sanitation District, Board of Directors) (a) Waive the Normal Bidding Requirements per Ordinance #2406, Purchasing Code 38.4 Cooperative Purchases; and (b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $240,000 to Multiquip INC. for the Purchase of a 400KVA 3PH Generator and Trailer for the Northwest Treatment Plant Lift Station #1. (c) Approve budget transfer allocating money from object code 61-60 and 62-72 to 62.74.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Lake County Sanitation District is requesting the purchase of a replacement generator, which can be used at the North West Regional Treatment Plant or the NWTP Lift Station #1, both of which suffered failures during the last year's PSPS's. The current generator for the NWTP Lift Station #1, which is one of the main terminal lift stations that pumps wastewater to the treatment plant is over 40 years old and not operational. Unfortunately, many of the parts needed to rebuild this generator are no longer available for purchase.
Staff has utilized Sourcewell, formerly known as the National Joint Powers Alliance (NJPA) to secure a competitively obtained price quotation, including all tax and freight costs, for the generator and accompanying equipment. The County of Lake is a member of NJPA, now Sourcewell (certificate attached) which complies with all State and Federal requirements. Due to the age and the disrepair of the generator, acquiring additional quotes would delay operation and would not produce an economic benefit to the County.
Funding is available in the LACOSAN Northwest Budget in the amount of $240,000 from Fixed Asset Buildings and Improvements and Fixed Asset-Equipment / Auto & Light Trucks budget line items.
The District requests your Board's approval of the purchase to ensure no interruption of service during a loss of power, which is anticipated by the PG&E PSPS fire prevention policies and procedures.
Which exemption is being requested? Cooperative Purchases
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? The quote uses a competitive process, additional bidding would provide no economic benefit to the county
Recommended Action
(a) Waive the Normal Bidding Requirements per Ordinance #2406, Purchasing Code 38.4 Cooperative Purchases.
(b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $240,000 to Multiquip INC. for the Purchase of a 400KVA 3PH Generator and Trailer for the Northwest Treatment Plant Lift Station #1.
(c) Approve budget transfer allocating money from object code 61-60 and 62-72 to 62.74.
| Estimated Cost | $240,000 |
|---|---|
| Amount Budgeted | $240,000 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Sanitation District, Board of Directors
From: Jan Coppinger, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator
Subject: (a) Waive the Normal Bidding Requirements per Ordinance #2406, Purchasing Code 38.4 Cooperative Purchases; (b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $240,000 to Multiquip INC. for the Purchase of a 400KVA 3PH Generator and Trailer for the Northwest Treatment Plant Lift Station #1; and (c) Approve budget transfer allocating money from object code 61-60 and 62-72 to 62.74.
Executive Summary: (include fiscal and staffing impact narrative):
The Lake County Sanitation District is requesting the purchase of a replacement generator, which can be used at the North West Regional Treatment Plant or the NWTP Lift Station #1, both of which suffered failures during the last year's PSPS's. The current generator for the NWTP Lift Station #1, which is one of the main terminal lift stations that pumps wastewater to the treatment plant is over 40 years old and not operational. Unfortunately, many of the parts needed to rebuild this generator are no longer available for purchase.
Staff has utilized Sourcewell, formerly known as the National Joint Powers Alliance (NJPA) to secure a competitively obtained price quotation, including all tax and freight costs, for the generator and accompanying equipment. The County of Lake is a member of NJPA, now Sourcewell (certificate attached) which complies with all State and Federal requirements. Due to the age and the disrepair of the generator, acquiring additional quotes would delay operation and would not produce an economic benefit to the County.
Funding is available in the LACOSAN Northwest Budget in the amount of $240,000 from Fixed Asset Buildings and Improvements and Fixed Asset-Equipment / Auto & Light Trucks budget line items.
The District requests your Board's approval of the purchase to ensure no interruption of service during a loss of power, which is anticipated by the PG&E PSPS fire prevention policies and procedures.
If not budgeted, fill in the blanks below only:
Estimated Cost: $240,000 Amount Budgeted: $240,000 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? Cooperative Purchases.
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? The quote uses a competitive process, additional bidding would provide no economic benefit to the county.
Recommended Action:
(a) Waive the Normal Bidding Requirements per Ordinance #2406, Purchasing Code 38.4 Cooperative Purchases.
(b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $240,000 to Multiquip INC. for the Purchase of a 400KVA 3PH Generator and Trailer for the Northwest Treatment Plant Lift Station #1.
(c) Approve budget transfer allocating money from object code 61-60 and 62-72 to 62.74.
On motion of Supervisor Scott, and by vote of the Board, approved consent agenda items 5.1 through 5.10 with the exception of 5.9 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: Written Public Comment was received from the following person: Joan Moss.
6.29:02 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Denise, John Sheridan on behalf of Brian Dobrowski, Val Lancaster, Billy Egan, Rebecca Yerion-Lepori, Michael Green, Gillian Parrillo, Kathleen McCarthy, and Frank Duloso. Written Public Comment was received from the following people: Eva McCormick, Billy Egan, Rebecca Lane, and Ron. No one else wished to speak and the public input portion of this item was closed.
6.39:45 A.M. - Presentation of Proclamation Commending Undersheriff Christopher J. Macedo on his 30 plus years of service and on his pending retirement
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Brown read the proclamation into the record and presented it to Undersheriff Chris Macedo. Undersheriff Chris Macedo, and Sheriff Brian Martin spoke.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of (a) Purchase of seven (7) 2020 Ford Explorer Police Pursuit Vehicles from Redwood Ford in the amount of $254,197.44 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order.
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's Department is requesting your Boards' approval to purchase seven (7) 2020 Ford Explorer Police Pursuit vehicles. These vehicles will be marked patrol units and will be used in the enforcement division.
A request for sealed bid was issued on April 17, 2020 and bids were received from the following dealers: Corning Ford, Redwood Ford, Downtown Ford and Towne Ford. This bid was also posted on both the County and Sheriff' websites.
Corning Ford - $37,141.89
Redwood Ford - $36,313.92
Downtown Ford - $36,898.29
Towne Ford - $36,503.75
Funds are budgeted in both the Sheriff/Pursuit Vehicle Replacement Budget 2217.
Not applicable
Recommended Action
The Sheriff's Department recommends (a) Purchase of seven (7) 2020 Ford Explorer Police Pursuit Vehicles from Redwood Ford in the amount of $254,197.44 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order
| Estimated Cost | 254,198 |
|---|
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Consideration of (a) Purchase of seven (7) 2020 Ford Explorer Police Pursuit Vehicles from Redwood Ford in the amount of $254,197.44 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order.
Executive Summary: The Sheriff's Department is requesting your Boards' approval to purchase seven (7) 2020 Ford Explorer Police Pursuit vehicles. These vehicles will be marked patrol units and will be used in the enforcement division.
A request for sealed bid was issued on April 17, 2020 and bids were received from the following dealers: Corning Ford, Redwood Ford, Downtown Ford and Towne Ford. This bid was also posted on both the County and Sheriff' websites.
Corning Ford - $37,141.89
Redwood Ford - $36,313.92
Downtown Ford - $36,898.29
Towne Ford - $36,503.75
Funds are budgeted in both the Sheriff/Pursuit Vehicle Replacement Budget 2217.
If not budgeted, fill in the blanks below only:
Estimated Cost: 254,198 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) Purchase of seven (7) 2020 Ford Explorer Police Pursuit Vehicles from Redwood Ford in the amount of $254,197.44 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorize the Sheriff/Coroner or his designee to sign the purchase order
On motion of Supervisor Sabatier, and by vote of the Board, approved (a) Purchase of seven (7) 2020 Ford Explorer Police Pursuit Vehicles from Redwood Ford in the amount of $254,197.44 from the Sheriff/Pursuit Replacement Budget Unit 2217, Object Code 62.72 and (b) authorized the Sheriff/Coroner or his designee to sign the purchase order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Lieutenant Gavin Wells presented the item to the Board. Sheriff Brian Martin spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed
7.3Consideration of proposed Agreement for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project Bid No. 19-18
Action Item
approved — Pass
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The project was intended to replace four aging redwood water tanks in the CSA-20 Soda Bay water system with bolted steel tanks. A grant application was made through FEMA's Hazard Mitigation Grant Program after the Valley Fire. The project approval process was drawn out due to the environmental requirements associated with federally funded projects. We received project approval and proceed through the design process with PACE Engineering of Redding, CA.
On June 19, 2019 we advertised the project for bid and five bids were received on July 10, 2019. The project bid was structured with a base bid and a deductive alternate to remove Tank #4 if funds were not sufficient to award the complete project. In spite of the deductive alternative funds were not sufficient to award the project in any fashion and on October 8th, 2019 the Board rejected all bids. Staff worked to restructure the bid documents such that there was a base bid consisting of two tanks and additive alternates for each additional tank. The project was re-advertised and six bids were received and opened on December 18, 2019. Storesund Construction of Kensignton, CA was determined to be the lowest responsive, responsible bidder within the pre-opening stated budget.
The construction total for all four tanks exceeded available funding and no additional funding was available. As such only the base bid consisting of replacing two tanks could be considered for award. A reduction of the intended scope of the project required concurrence and approval from the funding agency before the project could be scheduled for consideration of award. A request for a time extension as well as a Scope of Work (SOW) change were made to FEMA shortly after bids were opened.
On May 6th the County was notified that the time extension and the scope of work modification were both approved. Staff then contacted Storesund Construction to confirm that their bid was still valid and would be honored. Storesund Construction confirmed that the bid was still valid and would be honored. Attached for your consideration is the Notice of Award and Agreement for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-18.
Which exemption is being requested? n/a
How long has Agreement been in place? n/a
When was purchase last rebid? n/a
Reason for request to waive bid? n/a
Recommended Action
Award the base contract to Storesund Construction in the amount of $625,084.45 for the Soda Bay SCA-20 Redwood Water Tanks Replacement Project, Bid No. 19-18; authorize the Chair to sign the Notice of Award and the Agreement, and authorize the Special Districts Administrator to sign the Notice to Proceed.
Original memo text
Memorandum
Date: June 9, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Deputy Administrator
Subject: Consideration of proposed Agreement for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-18
Executive Summary: (include fiscal and staffing impact narrative):
The project was intended to replace four aging redwood water tanks in the CSA-20 Soda Bay water system with bolted steel tanks. A grant application was made through FEMA's Hazard Mitigation Grant Program after the Valley Fire. The project approval process was drawn out due to the environmental requirements associated with federally funded projects. We received project approval and proceed through the design process with PACE Engineering of Redding, CA.
On June 19, 2019 we advertised the project for bid and five bids were received on July 10, 2019. The project bid was structured with a base bid and a deductive alternate to remove Tank #4 if funds were not sufficient to award the complete project. In spite of the deductive alternative funds were not sufficient to award the project in any fashion and on October 8th, 2019 the Board rejected all bids. Staff worked to restructure the bid documents such that there was a base bid consisting of two tanks and additive alternates for each additional tank. The project was re-advertised and six bids were received and opened on December 18, 2019. Storesund Construction of Kensignton, CA was determined to be the lowest responsive, responsible bidder within the pre-opening stated budget.
The construction total for all four tanks exceeded available funding and no additional funding was available. As such only the base bid consisting of replacing two tanks could be considered for award. A reduction of the intended scope of the project required concurrence and approval from the funding agency before the project could be scheduled for consideration of award. A request for a time extension as well as a Scope of Work (SOW) change were made to FEMA shortly after bids were opened.
On May 6th the County was notified that the time extension and the scope of work modification were both approved. Staff then contacted Storesund Construction to confirm that their bid was still valid and would be honored. Storesund Construction confirmed that the bid was still valid and would be honored. Attached for your consideration is the Notice of Award and Agreement for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, Bid No. 19-18.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? n/a
How long has Agreement been in place? n/a
When was purchase last rebid? n/a
Reason for request to waive bid? n/a
Recommended Action: Award the base contract to Storesund Construction in the amount of $625,084.45 for the Soda Bay SCA-20 Redwood Water Tanks Replacement Project, Bid No. 19-18; authorize the Chair to sign the Notice of Award and the Agreement, and authorize the Special Districts Administrator to sign the Notice to Proceed.
On motion of Supervisor Scott, and by vote of the Board, approved Agreement for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project Bid No. 19-18. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing litigation pursuant to Gov. Code section 54956.9(d)(1): EEOC Charge of C. McCormick
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code section 54956.9(d)(1)- John, et al. v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 1:25 p.m. having taken no action.