Board Of Supervisors — Tuesday, June 16, 2020
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Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/95456503330?pwd=djRZbHpDMTdaTE5YY2UzcUxRcFpQZz09 Meeting ID: 954 5650 3330 Password: 419372 One tap mobile +16699006833,,95456503330#,,1#,419372# US (San Jose) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - (A) Consideration Of “Extra” Agenda Item, And, (B) Consideration Of A Request For Proposals For Daily Operations And Fiscal Management Of A Temporary Support Shelter Targeting Lake County’s Chronically Homeless Population
Action Item
approved — Pass
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
The Department of Social Services has been working with Behavioral Health, other County representatives and officials, and concerned members of the community as an ad hoc committee to address the need for shelter for the homeless, particularly during the COVID-19 emergency. My department, in concert with the Department of Behavioral Health, wishes to now issue a Request for Proposals for the Daily Operations and Fiscal Management of a Temporary Support Shelter Targeting Lake County's Chronically Homeless Population.
I am asking the Board of Supervisors to consider this matter as an extra item today for the following reasons:
Since the posting of the agenda for today's meeting, we have learned that there is non-COVID funding now available for sheltering in advance of the receipt of COVID-specific funding, which is still pending. Additionally, last week we received notification that Hope Harbor Warming Center operated through the Kelseyville United Methodist Church is unwilling to extend operations past the date the center is set to close. Not only is the need for sheltering critical, there are now funds immediately available allowing these efforts to continue. . The ad hoc committee worked over the weekend to finalize the RFP and funding plan to have available to your Board today.
(b) Presented for your Board's consideration is a proposed Request for Proposals (RFP) for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population. The Department of Social Services and the Behavioral Health Department have partnered together and worked with concerned members of the community to draft this RFP.
The Project requirements include:
- Provide a safe living environment in a County-contracted facility;
- Connect individuals with ongoing appropriate and available Continuum of Care services;
- Gather information, through the intake process, that will help improve the County's development and implementation of interventions addressing homelessness; and
- Provide rehousing assistance for the County's chronically homeless.
The proposed RFP is attached for your information and consideration. The final project will be selected by the Board of Supervisors in a public meeting after a departmental selection committee's review and ranking for submittal compliance with the applicable funding requirements. The committee makeup will be comprised of senior department staff and at least one professional with applicable expertise not employed by any of the entities likely to submit a proposal. We ask that your Board approve the draft RFP and authorize the Department of Social Services and the Behavioral Health Department to issue the RFP.
Recommended Action
(a) I recommend that your Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) I recommend your Board approve the RFP for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: EXTRA ITEM - (a) CONSIDERATION OF "EXTRA" AGENDA ITEM, AND, (b) CONSIDERATION OF A REQUEST FOR PROPOSALS FOR DAILY OPERATIONS AND FISCAL MANAGEMENT OF A TEMPORARY SUPPORT SHELTER TARGETING LAKE COUNTY'S CHRONICALLY HOMELESS POPULATION
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
The Department of Social Services has been working with Behavioral Health, other County representatives and officials, and concerned members of the community as an ad hoc committee to address the need for shelter for the homeless, particularly during the COVID-19 emergency. My department, in concert with the Department of Behavioral Health, wishes to now issue a Request for Proposals for the Daily Operations and Fiscal Management of a Temporary Support Shelter Targeting Lake County's Chronically Homeless Population.
I am asking the Board of Supervisors to consider this matter as an extra item today for the following reasons:
Since the posting of the agenda for today's meeting, we have learned that there is non-COVID funding now available for sheltering in advance of the receipt of COVID-specific funding, which is still pending. Additionally, last week we received notification that Hope Harbor Warming Center operated through the Kelseyville United Methodist Church is unwilling to extend operations past the date the center is set to close. Not only is the need for sheltering critical, there are now funds immediately available allowing these efforts to continue. . The ad hoc committee worked over the weekend to finalize the RFP and funding plan to have available to your Board today.
(b) Presented for your Board's consideration is a proposed Request for Proposals (RFP) for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population. The Department of Social Services and the Behavioral Health Department have partnered together and worked with concerned members of the community to draft this RFP.
The Project requirements include:
- Provide a safe living environment in a County-contracted facility;
- Connect individuals with ongoing appropriate and available Continuum of Care services;
- Gather information, through the intake process, that will help improve the County's development and implementation of interventions addressing homelessness; and
- Provide rehousing assistance for the County's chronically homeless.
The proposed RFP is attached for your information and consideration. The final project will be selected by the Board of Supervisors in a public meeting after a departmental selection committee's review and ranking for submittal compliance with the applicable funding requirements. The committee makeup will be comprised of senior department staff and at least one professional with applicable expertise not employed by any of the entities likely to submit a proposal. We ask that your Board approve the draft RFP and authorize the Department of Social Services and the Behavioral Health Department to issue the RFP.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I recommend that your Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) I recommend your Board approve the RFP for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population.
a) On motion of Supervisor Scott, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
b) On motion of Supervisor Scott, and by vote of the Board, approved the RFP for Daily Operations and Fiscal Management of a Temporary Support Shelter Targeting Lake County's Chronically Homeless Population. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: a) Supervisor Scott presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Social Services Director Crystal Markytan presented the item to the Board. Behavioral Health Director Todd Metcalf and County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via zoom: Silence Dogood, Matthew Nelson, John Arndt, and John Sheridan. No one else wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Approve Addition of Special Meeting to the Board’s Annual Meeting Calendar for 2020
Action Item
pulled on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am recommending your Board make the following addition to your meeting calendar for 2020:
June 30, 2020 Special Meeting
1:00 p.m.
Location: Virtual meeting by ZOOM.
Ordinarily, your Board does not meet on a 5th Tuesday of the month. However, due to the need to move on with the Economic Development Workshops planned in early 2020 with your Department Heads, staff recommends this special meeting date be added to your calendar.
Not applicable
Recommended Action
Approve Special Board Meeting on June 30, 2020 at 1:00 p.m. The Clerk of the Board will notice this meeting per standard practice.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Addition of Special Meeting to the Board's Annual Meeting Calendar for 2020
Executive Summary: (include fiscal and staffing impact narrative):
I am recommending your Board make the following addition to your meeting calendar for 2020:
June 30, 2020 Special Meeting
1:00 p.m.
Location: Virtual meeting by ZOOM.
Ordinarily, your Board does not meet on a 5th Tuesday of the month. However, due to the need to move on with the Economic Development Workshops planned in early 2020 with your Department Heads, staff recommends this special meeting date be added to your calendar.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Special Board Meeting on June 30, 2020 at 1:00 p.m. The Clerk of the Board will notice this meeting per standard practice.
There was Board consensuses for the addition of Special Meeting to the Board’s Annual Meeting Calendar for 2020.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.2Approve to Waive the 900 Hour Extra Help Limit for Samuel Euston, Senior Videographer, for Fiscal Year 2019-20
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As of June 9, 2020, Senior Videographer Samuel Euston had worked 802.75 hours this Fiscal Year. There are three weeks' time between June 9 and Fiscal Year-end, and the public communication Sam helps enable is crucial to our COVID-19 response. In the interest of ensuring that your priority to properly inform the public is upheld, I recommend your Board waive the 900 hour Extra Help limit for Samuel Euston for Fiscal Year 2019-20.
Recommended Action
Waive the 900 hour Extra Help limit for Samuel Euston, Senior Videographer, for Fiscal Year 2019-20.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approval to Waive the 900 Hour Extra Help Limit for Samuel Euston, Senior Videographer, for Fiscal Year 2019-20
Executive Summary: (include fiscal and staffing impact narrative):
As of June 9, 2020, Senior Videographer Samuel Euston had worked 802.75 hours this Fiscal Year. There are three weeks' time between June 9 and Fiscal Year-end, and the public communication Sam helps enable is crucial to our COVID-19 response. In the interest of ensuring that your priority to properly inform the public is upheld, I recommend your Board waive the 900 hour Extra Help limit for Samuel Euston for Fiscal Year 2019-20.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Waive the 900 hour Extra Help limit for Samuel Euston, Senior Videographer, for Fiscal Year 2019-20.
5.3Adopt Resolution Establishing 2020-2021 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2020-2021 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
Not applicable
Recommended Action
Adopt Resolution Establishing 2020-2021 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller
Subject: County and Special Districts Prop 4 (GANN) Limits and Calculations
Executive Summary: (include fiscal and staffing impact narrative):
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2020-2021 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Establishing 2020-2021 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
5.4(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Report
pulled on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the SUD Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Drug Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed professional fulfill all the SUD Medical Director responsibilities.
Which exemption is being requested? 38.2 (A)
How long has Agreement been in place? New agreement for FY 20-21
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of Goods/Services
Recommended Action
a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign.
| Estimated Cost | $90,000 |
|---|---|
| Amount Budgeted | $90,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: June 16, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, MPA
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the SUD Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Drug Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed professional fulfill all the SUD Medical Director responsibilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: $90,000 Amount Budgeted: $90,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2 (A)
How long has Agreement been in place? New agreement for FY 20-21
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of Goods/Services
Recommended Action: a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorize the Board Chair to sign.
a) On motion of Supervisor Sabatier, and by vote of the Board, waived the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
b) On motion of Supervisor Sabatier, and by vote of the Board, approved the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2020-21 for a contract maximum of $90,000 and authorized the Board Chair to sign.The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the state of emergency: and (b) Approve First Amendment to the Agreement Between the County of Lake and CrackerJack Cleaning, LLC for the cleaning of the Child Support office at 3980 Gard Street, Kelseyville, for Fiscal Year 20-21 for a maximum increase of $26,400 and authorize the Board Chair to sign the Agreement.
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for your approval is the First Amendment Between the County of Lake and CrackerJack Cleaning, LLC, for Janitorial Services at 3980 Gard Street, Kelseyville for Fiscal Year 20-21 for added contract cost of $26,400. Child Support Services is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2 due to the state of emergency. Additionally; when we went out to bid in October 2019 this is the only service that provided a response out of the 8 that were sent out, and we did not want to have anyone in the buildings that absolutely did not have to be in them, to better protect our staff.
Which exemption is being requested? 38.2
How long has Agreement been in place? First Amendment
When was purchase last rebid? N/A
Reason for request to waive bid? State of Emergency
Recommended Action
(a)Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the state of emergency: and (b) Approve First Amendment to the Agreement Between the County of Lake and CrackerJack Cleaning, LLC for the cleaning of the Child Support office at 3980 Gard Street, Kelseyville, for Fiscal Year 20-21 for a maximum increase of $26,400 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $26,400 |
|---|---|
| Amount Budgeted | $26,400 |
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gail Woodworth, Child Support Services Director
Subject: (a)Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the state of emergency: and (b) Approve First Amendment to the Agreement Between the County of Lake and CrackerJack Cleaning, LLC for the cleaning of the Child Support office at 3980 Gard Street, Kelseyville, for Fiscal Year 20-21 for a maximum increase of $26,400 and authorize the Board Chair to sign the Agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for your approval is the First Amendment Between the County of Lake and CrackerJack Cleaning, LLC, for Janitorial Services at 3980 Gard Street, Kelseyville for Fiscal Year 20-21 for added contract cost of $26,400. Child Support Services is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2 due to the state of emergency. Additionally; when we went out to bid in October 2019 this is the only service that provided a response out of the 8 that were sent out, and we did not want to have anyone in the buildings that absolutely did not have to be in them, to better protect our staff.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$26,400____ Amount Budgeted: _$26,400__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? First Amendment
When was purchase last rebid? N/A
Reason for request to waive bid? State of Emergency
Recommended Action:
(a)Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the state of emergency: and (b) Approve First Amendment to the Agreement Between the County of Lake and CrackerJack Cleaning, LLC for the cleaning of the Child Support office at 3980 Gard Street, Kelseyville, for Fiscal Year 20-21 for a maximum increase of $26,400 and authorize the Board Chair to sign the Agreement.
5.6Approve Resolution Of The City Council Of The City Of Lakeport Calling For And Providing For And Giving Notice Of The General Municipal Election To Be Held In The City Of Lakeport, County Of Lake, State Of California, On The 3rd Day Of November, 2020, For The Purpose Of Electing Three (3) City Council Members, Each To Hold Office For A Term Of Four Years, Or Until Their Successors Are Elected And Qualified, Requesting Consolidation Of That Election With The State General Election And Requesting Approval Of The Lake County Board Of Supervisors For Election Services To Be Provided By The Lake County Registrar Of Voters
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This resolution respectfully request, pursuant to Election Code Section 10400 et seq, the Board of Supervisors of the County of Lake authorize consolidation of election services for the City of Lakeport for the General Municipal Election on November 3, 2020 for the purpose of electing three City Council Members, and authorize the Registrar of Voters for the County of Lake to prepare the official canvass of votes cast.
Not applicable
Recommended Action
Approve Resolution Of The City Council Of The City Of Lakeport Calling For And Providing For And Giving Notice Of The General Municipal Election To Be Held In The City Of Lakeport, County Of Lake, State Of California, On The 3rd Day Of November, 2020, For The Purpose Of Electing Three (3) City Council Members, Each To Hold Office For A Term Of Four Years, Or Until Their Successors Are Elected And Qualified, Requesting Consolidation Of That Election With The State General Election And Requesting Approval Of The Lake County Board Of Supervisors For Election Services To Be Provided By The Lake County Registrar Of Voters
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Clerk of the Board
Subject: Approve Resolution Of The City Council Of The City Of Lakeport Calling For And Providing For And Giving Notice Of The General Municipal Election To Be Held In The City Of Lakeport, County Of Lake, State Of California, On The 3rd Day Of November, 2020, For The Purpose Of Electing Three (3) City Council Members, Each To Hold Office For A Term Of Four Years, Or Until Their Successors Are Elected And Qualified, Requesting Consolidation Of That Election With The State General Election And Requesting Approval Of The Lake County Board Of Supervisors For Election Services To Be Provided By The Lake County Registrar Of Voters
Executive Summary: (include fiscal and staffing impact narrative):
This resolution respectfully request, pursuant to Election Code Section 10400 et seq, the Board of Supervisors of the County of Lake authorize consolidation of election services for the City of Lakeport for the General Municipal Election on November 3, 2020 for the purpose of electing three City Council Members, and authorize the Registrar of Voters for the County of Lake to prepare the official canvass of votes cast.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Resolution Of The City Council Of The City Of Lakeport Calling For And Providing For And Giving Notice Of The General Municipal Election To Be Held In The City Of Lakeport, County Of Lake, State Of California, On The 3rd Day Of November, 2020, For The Purpose Of Electing Three (3) City Council Members, Each To Hold Office For A Term Of Four Years, Or Until Their Successors Are Elected And Qualified, Requesting Consolidation Of That Election With The State General Election And Requesting Approval Of The Lake County Board Of Supervisors For Election Services To Be Provided By The Lake County Registrar Of Voters
5.7Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake Health Services Department for Fiscal Years 2020-2023 and Authorize the Health Services Director to Sign
Resolution
passed on consent
Staff memo
Executive Summary
The Lake County Health Services Department is an Enrollment Site for the AIDS Drug Assistance Program (ADAP). The ADAP Program helps ensure that people living with HIV and AIDS in California who are uninsured or under-insured have access to medication. ADAP pays the prescription costs for medication for eligible individuals.
This Agreement requires the Lake County Health Services Department to be compliant with the State of California regulations for ADAP eligibility verification, confidentiality, protected health information (PHI), HIPAA and enrollment accuracy.
If you should have any questions, please contact me at 707/263-1090.
Recommended Action
Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake Health Services Department for Fiscal Years 2020-2023 and Authorize the Health Services Director to Sign
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake Health Services Department for Fiscal Years 2020-2023 and Authorize the Health Services Director to Sign
Executive Summary: The Lake County Health Services Department is an Enrollment Site for the AIDS Drug Assistance Program (ADAP). The ADAP Program helps ensure that people living with HIV and AIDS in California who are uninsured or under-insured have access to medication. ADAP pays the prescription costs for medication for eligible individuals.
This Agreement requires the Lake County Health Services Department to be compliant with the State of California regulations for ADAP eligibility verification, confidentiality, protected health information (PHI), HIPAA and enrollment accuracy.
If you should have any questions, please contact me at 707/263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake Health Services Department for Fiscal Years 2020-2023 and Authorize the Health Services Director to Sign
5.8Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-two years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
Recommended Action
Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Executive Summary: The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-two years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
5.9Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
The Health Services Public Health Division has an existing Agreement in place with Sheila McCarthy, Occupational Therapist to provide services for the CCS and MTU Programs through fiscal year 2019-2020.
Due to program needs for additional tele-med clinics during the months
of May and June the attached Agreement Addendum requests that maximum hours be increased from 18 hours to 33 hours per month and the maximum compensation be increased to offset these additional hours, and authorize Board Chair to sign the Amendment.
The original Agreement has also been attached for your reference.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-two years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
Recommended Action
Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign
Executive Summary: The Health Services Public Health Division has an existing Agreement in place with Sheila McCarthy, Occupational Therapist to provide services for the CCS and MTU Programs through fiscal year 2019-2020.
Due to program needs for additional tele-med clinics during the months
of May and June the attached Agreement Addendum requests that maximum hours be increased from 18 hours to 33 hours per month and the maximum compensation be increased to offset these additional hours, and authorize Board Chair to sign the Amendment.
The original Agreement has also been attached for your reference.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-two years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement Amendment between the County of Lake Health Services Department and Sheila McCarthy, Occupational Therapist to increase total hours worked and total compensation for contracted Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP), and authorize Board Chair to sign
5.10Approve the Continuation of Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.11Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.12Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.13Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.14(a) Approve rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #1 at Lampson Field for the Monthly Amount of $300, and Authorize the Chair to Sign; and (b) Approve the Rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #2 at Lampson Field for the Monthly Amount of $500 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The attached lease agreements are for two separate metal storage hangars at Lampson Field Airport. The Board approved the original rental agreements with Mr. Loewen on August 7, 2018.
Recommended Action
(a) Approve rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #1 at Lampson Field for the Monthly Amount of $300, and Authorize the Chair to Sign. (b) Approve the Rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #2 at Lampson Field for the Monthly Amount of $500 and Authorize the Chair to Sign.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: (a) Approve rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #1 at Lampson Field for the Monthly Amount of $300, and Authorize the Chair to Sign; and (b) Approve the Rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #2 at Lampson Field for the Monthly Amount of $500 and Authorize the Chair to Sign.
Executive Summary: (include fiscal and staffing impact narrative):
The attached lease agreements are for two separate metal storage hangars at Lampson Field Airport. The Board approved the original rental agreements with Mr. Loewen on August 7, 2018.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Approve rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #1 at Lampson Field for the Monthly Amount of $300, and Authorize the Chair to Sign. (b) Approve the Rental Agreement between the County of Lake and Paul and Shery Loewen for Hangar #2 at Lampson Field for the Monthly Amount of $500 and Authorize the Chair to Sign.
5.15Adopt Resolution to Amend the Adopted Budget for FY 2019/2020 Fund 168 Budget Unit 5011 Social Services Administration by Appropriating Unanticipated Revenue in the Amount of $100,000 Awarded to Lake County for COVID-19 Non Congregate Sheltering and Authorizing the Social Services Director to Sign Award Related Documents
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative): The County of Lake Department of Social Services was recently awarded funding from the California Department of Social Services for COVID-19 Non Congregate Sheltering to support Project Room Key to provide temporary housing for medically high risk persons currently experiencing homelessness. The award is in the amount of $100,000.00.
The Project Room Key Funding is detailed in the attached Resolution for your approval, and includes:
* Additional salary, overtime, FICA, and PERS costs
* Special Department expenses which include Lease payments, meals, and other COVID-19 related supplies and expenses specific to the needs of the Project Room Key program.
Additionally, the Resolution presented requests that the Social Services Director may sign all necessary documents to secure these funds.
Recommended Action
Adopt Resolution to amend the Adopted Budget for FY 2019/2020 Fund 168 Budget Unit 5011 Social Services Administration by appropriating unanticipated revenue in the amount of $100,000 awarded to Lake County for COVID-19 Non Congregate Sheltering and authorizing the Social Services Director to sign award related documents
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Department of Social Services
Subject: Adopt Resolution to amend the adopted budget for FY 2019/2020 Fund 168 Budget Unit 5011 Social Services Administration by appropriating unanticipated revenue in the amount of $100,000 awarded to Lake County for COVID-19 Non Congregate Sheltering and authorizing the Social Services Director to sign award related documents.
Executive Summary: (include fiscal and staffing impact narrative): The County of Lake Department of Social Services was recently awarded funding from the California Department of Social Services for COVID-19 Non Congregate Sheltering to support Project Room Key to provide temporary housing for medically high risk persons currently experiencing homelessness. The award is in the amount of $100,000.00.
The Project Room Key Funding is detailed in the attached Resolution for your approval, and includes:
* Additional salary, overtime, FICA, and PERS costs
* Special Department expenses which include Lease payments, meals, and other COVID-19 related supplies and expenses specific to the needs of the Project Room Key program.
Additionally, the Resolution presented requests that the Social Services Director may sign all necessary documents to secure these funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution to amend the Adopted Budget for FY 2019/2020 Fund 168 Budget Unit 5011 Social Services Administration by appropriating unanticipated revenue in the amount of $100,000 awarded to Lake County for COVID-19 Non Congregate Sheltering and authorizing the Social Services Director to sign award related documents
5.16(a) Approval of Agreement with International Business Information Technologies, Inc (LEFTA) (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and (c) authorize the Sheriff/Coroner or his designee to sign the agreement.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
.
The Sheriff's Office first sought software to allow for a paperless management system for the Department's Field Training Program (FTP). California has strict mandates on training for new Sheriff's Office deputy sheriff's recruits, deputy sheriffs and correctional deputies and retention of training records for employees in each of those respective divisions. The need for such a new management system to maintain deputy sheriff recruit's training records is a priority as our current paper tracking system is very obsolete. In search of a new management system, LEFTA Systems, SHIELD Suite, was reviewed by several members of the department. It was discovered that not only does SHIELD Suite have the ability to manage the Field Training Program, but it will allow for management of other areas of the Department which is necessary for managing and tracking; such as, employee training records, uses of force, internal affairs investigations, vehicle pursuits and employee conduct. SHIELD Suite will allow for a comprehensive management of training records for Sheriff's Office employees and much more. There are other similar software platforms on the market, but nothing that appears to be as encompassing and comprehensive as LEFTA Systems, SHIELD Suite.
LEFTA Systems, SHIELD Suite, is has applications that manages the following areas:
1. Academy (ATRAX)
2. Field Training (LEFTA)
3. Employee Training Records (METR)
4. Use of Force (FACTS)
5. Internal Affairs
6. Profiling / Field Investigations (PASS)
7. Vehicle Pursuit (VIPR)
8. Fleet Vehicle Damage (EMCOT)
9. Employee Conduct (EMCOT)
10. Immigration Enforcement Tracking (IFIR)
This purchase is being made from the Sheriff/Asset Forfeiture budget 2214 object code 17.00. This is not a general fund budget.
Not applicable
Recommended Action
The Sheriff's Department recommends (a) Approval of Agreement with International Business Information Technologies, Inc (LEFTA) and (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and (c) authorize the Sheriff/Coroner or his designee to sign the agreement.
| Estimated Cost | 8,875 |
|---|
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approval of Agreement with International Business Information Technologies, Inc (LEFTA) and (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and (c) authorize the Sheriff/Coroner or his designee to sign the agreement.
Executive Summary: .
The Sheriff's Office first sought software to allow for a paperless management system for the Department's Field Training Program (FTP). California has strict mandates on training for new Sheriff's Office deputy sheriff's recruits, deputy sheriffs and correctional deputies and retention of training records for employees in each of those respective divisions. The need for such a new management system to maintain deputy sheriff recruit's training records is a priority as our current paper tracking system is very obsolete. In search of a new management system, LEFTA Systems, SHIELD Suite, was reviewed by several members of the department. It was discovered that not only does SHIELD Suite have the ability to manage the Field Training Program, but it will allow for management of other areas of the Department which is necessary for managing and tracking; such as, employee training records, uses of force, internal affairs investigations, vehicle pursuits and employee conduct. SHIELD Suite will allow for a comprehensive management of training records for Sheriff's Office employees and much more. There are other similar software platforms on the market, but nothing that appears to be as encompassing and comprehensive as LEFTA Systems, SHIELD Suite.
LEFTA Systems, SHIELD Suite, is has applications that manages the following areas:
1. Academy (ATRAX)
2. Field Training (LEFTA)
3. Employee Training Records (METR)
4. Use of Force (FACTS)
5. Internal Affairs
6. Profiling / Field Investigations (PASS)
7. Vehicle Pursuit (VIPR)
8. Fleet Vehicle Damage (EMCOT)
9. Employee Conduct (EMCOT)
10. Immigration Enforcement Tracking (IFIR)
This purchase is being made from the Sheriff/Asset Forfeiture budget 2214 object code 17.00. This is not a general fund budget.
If not budgeted, fill in the blanks below only:
Estimated Cost: __8,875__ Amount Budgeted: ________ Additional Requested: ___NA____ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) Approval of Agreement with International Business Information Technologies, Inc (LEFTA) and (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and (c) authorize the Sheriff/Coroner or his designee to sign the agreement.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.16 with the exception of items 5.1 and 5.4 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: There was no public input.
6.29:02 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following people spoke via zoom: Dolores Parker, Terre Logsdon, John Sheridan, Matthew Nelson, John Arndt, Kelvin, and Melissa Fulton
6.39:45 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Action Item
Motion carried
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
FROM: Denise Pomeroy, Health Services Director
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Crandell, and by vote of the Board, approved Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Public Health Director Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.410:00 A.M. - PUBLIC HEARING - Consideration of the Draft Lake County Housing Element as an Interim Housing Element to Bring Lake County Back Into Compliance with State Regulations
Public Hearing
Adopted
Staff memo
Exhibits: A- Moderate Income Housing Index and Maps 2019
B- Table of Contents and Introduction
C- Policy
D- Regional Housing Needs
E- Housing Element Update Resolution_v.2
Executive Summary
(include fiscal and staffing impact narrative):
Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the needs of all residents. Documents known as General Plans serve as the local government's blueprint for how the county will grow and develop, and they include seven elements: land use, transportation, conservation, noise, open space, safety, and housing.
The County of Lake is currently out of compliance with the State requirements, as the County of Lake Housing Element for the 2019-2027 Reporting Period (6th Cycle) has not been adopted and certified. As a result, the County of Lake is ineligible for California Department of Housing and Community Development (HCD) funding activities, including Community Development Block Grants and CARES funding. The CARES funding will provide access funding for small businesses to access personal protective equipment, business assistance, and other supplies needed in light of the County opening up for business.
In 2014, the County Community Development Department staff prepared a Draft Housing Element, however it was not fully vetted through the public input process, nor was finalized. Staff proposes adopting and certifying the Draft Housing Element as an interim step to bring the County back into compliance with State Law; which will then allow the County to apply for certain HCD funding opportunities.
This action is only temporary, as the CDD has already retained the services of a consultant to prepare the final Housing Element, which is expected to be back before your Board for adoption in the Fall of 2020. There is no harm in taking this action, as staff have only made minor modifications to the previous Housing Element, which was in conformance with the Lake County General Plan.
Recommended Action
Staff recommends the Board of Supervisors adopt the Draft Lake County Housing Element to bring Lake County back into compliance with State Regulations.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Interim Community Development Department Director
Subject: Adopt the Draft Lake County Housing Element as an Interim Housing Element to Bring Lake County Back Into Compliance with State Regulations
Exhibits: A- Moderate Income Housing Index and Maps 2019
B- Table of Contents and Introduction
C- Policy
D- Regional Housing Needs
E- Housing Element Update Resolution_v.2
Executive Summary: (include fiscal and staffing impact narrative):
Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the needs of all residents. Documents known as General Plans serve as the local government's blueprint for how the county will grow and develop, and they include seven elements: land use, transportation, conservation, noise, open space, safety, and housing.
The County of Lake is currently out of compliance with the State requirements, as the County of Lake Housing Element for the 2019-2027 Reporting Period (6th Cycle) has not been adopted and certified. As a result, the County of Lake is ineligible for California Department of Housing and Community Development (HCD) funding activities, including Community Development Block Grants and CARES funding. The CARES funding will provide access funding for small businesses to access personal protective equipment, business assistance, and other supplies needed in light of the County opening up for business.
In 2014, the County Community Development Department staff prepared a Draft Housing Element, however it was not fully vetted through the public input process, nor was finalized. Staff proposes adopting and certifying the Draft Housing Element as an interim step to bring the County back into compliance with State Law; which will then allow the County to apply for certain HCD funding opportunities.
This action is only temporary, as the CDD has already retained the services of a consultant to prepare the final Housing Element, which is expected to be back before your Board for adoption in the Fall of 2020. There is no harm in taking this action, as staff have only made minor modifications to the previous Housing Element, which was in conformance with the Lake County General Plan.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends the Board of Supervisors adopt the Draft Lake County Housing Element to bring Lake County back into compliance with State Regulations.
Supervisor Crandell offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Interim Community Development Director Scott De Leon presented the item to the Board. Community Development Deputy Director Toccarra Thomas, Behavioral Health Director Todd Metcalf, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - PUBLIC HEARING - Consideration of Valley Oaks Subdivision Vesting Tentative Subdivision Map Extension, SDX 19-02
Public Hearing
approved as amended — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Exhibits: A- Vicinity Map
B- Vesting Tentative Subdivision 06-01 Conditions (SD 06-01)
C- Approved Valley Oaks Tentative Subdivision Map (SD 06-01)
D- Staff Report, March 16, 2020 (SDX 19-02)
E- Planning Commission Minutes, April 9, 2020 (SDX 19-02)
Executive Summary
(include fiscal and staffing impact narrative):
The applicant is requesting approval for a Subdivision Extension of Time (SDX 19-02) for Vesting Tentative Subdivision Map (SD 06-01) known as Valley Oaks Subdivision approved on January 25, 2018. The Planning Commission recommended the two (2) year extension to the Board of Supervisors on April 9, 2020.
Background and Previous Actions:
The subject sites are located within the Middletown Area Plan and include a General Plan Amendment (GPAP 05-03), General Plan Development (GPD 05-01), Rezone (RZ 05-02) from Agricultural District (A) to Planned Development Residential (PDR) and Planned Development Commercial (PDC) Districts. On February 18, 2020, a Use Permit for Specific Plan of Development (UP 19-09) was approved by the Planning Commission for the first phase of the commercial development.
Planning Commission Actions:
On April 9, 2020 - the Planning Commission took the following actions:
o Planning Commission recommends the Board of Supervisors to approve an extension of time for Valley Oaks Vesting Tentative Subdivision Map for a period of two years as indicated in the Staff Report dated March 16, 2020. (Exhibit D)
I. PROJECT DESCRIPTION
Applicant/Owner: Valley Oaks Land and Development Inc.
Location/APN's: 18196 South State Highway 29, Middletown CA 95407 (014-260-36).
18426 South State Highway 29, Middletown CA 95407 (014-260-51).
Parcel Size: 014-260-36: Approximately 103 acres in size.
014-260-51: Approximately 47 acres in size.
General Plan: 014-260-36: "A-RC" - Agriculture and Resource Conservation
014-260-51: "A-PF" - Agriculture and Public Facilities
Zoning: 014-260-36: "O-FF-SC-FW-PDR" - Open Space - Flood Fringe Combining - Scenic Combining - Floodway Combining - Planned Development Residential District
014-260-51: "O-FF-SC-FW-PDR-PDC" - Open Space - Flood Fringe Combining - Scenic Combining - Floodway Combining - Planned Development Residential - Planned Development Commercial
Flood Zone: "AE" - Floodway and "AO" Special Flood Hazard Areas
Existing Uses and Improvements: None
Surrounding Zoning and Land Uses:
* North: The parcels to the north are zoned "R1" Single-Family Residential District and "O" Open Space. The parcels size range from approximately 0.2 acres to greater than 12 acres in size.
* South: The parcels to the south are zoned "O" Open Space, "R1" Single-Family Residential District and "C2" Community Commercial District. The parcels size range from approximately 7 acres to greater than 9 acres in size.
* West: The parcels to the west are "RR" Rural Residential, "SR" Suburban Reserve, "C1" Local Commercial "C2" Community Commercial, "C3" Service Commercial District. The parcels size range from approximately 0.44 acres to greater than 32 acres in size.
* East: The parcels to the west are "RL" Rural Lands. The parcels size range from approximately 13 acres to greater than 36 acres in size.
Topography: The project area is located within a rural area of the County with slopes that range from approximately 0% to greater than 10%
Soils:
According to the soil survey of Lake County, prepared by the U.S.D.A, The parcel contains the following soil types:
o Still Loam, Stratified Substratum (233)
o Kelsey Find Sandy Loam (147)
o Talmage Very Gravelly Sandy Loam (237)
II. CONFORMANCE
1. The proposed amendment is consistent with the Lake County General Plan, Zoning Ordinance, Subdivision Ordinance, and the Middletown Area Plan.
Lake County General Plan
Goal LU-1: To encourage the overall economic and social growth of the County while maintaining its quality of life standards.
* Policy LU-1.5 Mixed Use Development: The County shall actively support the development of mixed use projects as a means to reduce travel distances and create neighborhood environments that offer a range of residential options.
Goal LU-3: To provide adequate land in a range of residential densities to accommodate the housing needs of all income groups expected to reside in the County, and ensure a high quality of development.
* Policy LU-3.1 Residential Developments: The County shall encourage major new residential development to locate in close proximity to existing infrastructure and opportunities for employment, services, and recreation.
Lake County Zoning Ordinance
SEC.21-13.31 Adoption of plans:
(e) Upon approval of the general plan of development by the Board of Supervisors, a use permit for a specific plan of development in conformity with the general plan of development may be presented to the Planning Commission for approval; or a use permit for a specific plan of development may be presented concurrently with a general plan of development, provided that any approval by the Planning Commission be conditioned so that the use permit for the specific plan of development shall be of no force or effect until approval of the general plan of development by the Board of Supervisors, nor until the effective date of any applicable rezoning to "PDR". The use permit for the specific plan shall be noticed,
presented, considered and approved in the manner prescribed in Article 51.
SEC.21-15.31 Adoption of plans:
(e) Upon approval of the general plan of development by the Board of Supervisors, a use permit for a specific plan of development in conformity with the general plan of development may be presented to the Planning Commission for approval; or a use permit for a specific plan of development may be presented concurrently with a general plan of development, provided that any approval by the Planning Commission be conditioned so that the use permit for the specific plan of development shall be of no force or effect until approval of the general plan of development by the Board of Supervisors, nor until the effective date of any applicable rezoning to "PDC". The use permit for a specific plan shall be noticed, presented, considered and approved in the manner prescribed in Article 51.
Subdivision Ordinance
SEC.17-22.9 (b): Upon application of the sub-divider filed prior to the expiration of the approved or conditionally approved tentative map, the time at which such map expires may be extended by the Planning Commission for a period or periods not exceeding a total of three years.
Middletown Area Plan
Objective 5.1.5 Encourage comprehensive economic development efforts for the long-term benefit of the Planning Area aimed at increasing local employment opportunities.
* Policy 5.1.5c: Increase local employment opportunities in order to provide an adequate number of jobs to support the local population.
Objective 5.2.1 Plan for affordable and logical residential growth that implements the policies of the General Plan and balances housing with jobs and growth needs while maintaining a small town, rural atmosphere.
* Policy 5.2.1a: Large new development projects should contain components of affordable housing and development of independent senior housing and assisted living facilities should be encouraged.
* Policy 5.2.1b: Medium and high density residential developments that are compatible with the neighborhood character shall be encouraged in locations close to services with adequate sewer and water facilities, within community boundary areas.
This project is consistent with Lake County General Plan, Zoning Ordinance, Subdivision Ordinance, and the Middletown Area Plan. The Valley Oaks project would be developed in phases as described in the approved Vesting Tentative Subdivision Map (SD 06-01). Development of "village commercial" parcels that encompass approximately 43.18 acres of the project site, including 105,000 to 120,000 square feet of retail space that includes a grocery store, drug and general merchandise store, and other retail uses; and 85,000 to 110,000 square feet of commercial uses that include a movie theater, motel, and general office uses. The Vesting Tentative Subdivision Map also includes approximately 150 acres to create 380 residential lots inclusive of single family and medium density residential, recreational open spaces, and residential care facility. Permitted uses would be approved in the "PDR" Planned Development Residential and "PDC" Planned Development Commercial districts upon issuance of a Use Permit for a Specific Plan of Development pursuant to Article 13 and 15 of the Lake County Zoning Ordinance.
* On February 18, 2020, a Use Permit (UP 19-09) for Specific Plan of Development was approved by the Planning Commission for the first phase of the commercial development.
III. ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) guidelines Section 15162, requires agencies to evaluate the environmental implications of their actions. The Community Development has reviewed Final Environmental Impact Report prepared by PMC and completed an Environmental Analysis (Initial Study, IS 06-01) for the approved Vesting Tentative Map Subdivision (SD 06-01). Mitigation measures dated October 2014 should continue to be incorporated into the Subdivision Map Extension (SDX 19-02) and complied with in the construction of the Valley Oaks project.
Recommended Action
The Planning Commission recommends that the Board of Supervisors take the following actions:
A. That the previously approved mitigated negative declaration meets the requirements of Section 15162(a) of the State CEQA Guidelines, and that no additional environmental review need be prepared, with the following findings:
1. There has been no change in the project that would create new significant environmental impacts.
2. There has been no substantial change in circumstances resulting in new significant environmental impacts.
3. No new information of substantial importance to the project has become available.
B. Approve a two-year extension of time for SD 06-01 based on Staff Memo with the following findings:
1. The tentative subdivision map is consistent with the Lake County General Plan, Middletown Area Plan, and Zoning Ordinance.
2. The time extension request is consistent with the Lake County Subdivision Ordinance and the State Subdivision Map Act.
3. This project remains compatible with neighboring land uses.
4. There has been no substantial change in circumstances resulting in new significant environmental impacts.
5. There has been no substantial change in the physical suitability for the type of development and proposed density.
IV. SAMPLE MOTIONS
Reconsideration of a previous Mitigated Negative Declaration
I move that the Mitigated Negative Declaration, which was previously prepared for Initial Study (IS 06-01) for the property located at 18196 and 18426 South State Highway 29, Middletown CA 95461 does meet the requirements of Section 15162(a) of the CEQA Guidelines, and that no additional environmental review need be prepared with the findings listed in this Board Memorandum dated May 26, 2020.
Tentative Subdivision Map Extension Approval
I move that the Board of Supervisors approve the Tentative Subdivision Map Extension (SDX 19-02) applied by Land and Development Inc. on property located at on property located at 18196 and 18426 South State Highway 29, Middletown, CA 95461, APN: 014-260-36 & 51 and subject to the conditions and with the findings listed in the Board Memorandum dated May 26, 2020.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Interim Community Development Director
Victoria Kim, Assistant Planner
Subject: Consideration of Valley Oaks Subdivision Vesting Tentative Subdivision Map Extension, SDX 19-02
Exhibits: A- Vicinity Map
B- Vesting Tentative Subdivision 06-01 Conditions (SD 06-01)
C- Approved Valley Oaks Tentative Subdivision Map (SD 06-01)
D- Staff Report, March 16, 2020 (SDX 19-02)
E- Planning Commission Minutes, April 9, 2020 (SDX 19-02)
Executive Summary: (include fiscal and staffing impact narrative):
The applicant is requesting approval for a Subdivision Extension of Time (SDX 19-02) for Vesting Tentative Subdivision Map (SD 06-01) known as Valley Oaks Subdivision approved on January 25, 2018. The Planning Commission recommended the two (2) year extension to the Board of Supervisors on April 9, 2020.
Background and Previous Actions:
The subject sites are located within the Middletown Area Plan and include a General Plan Amendment (GPAP 05-03), General Plan Development (GPD 05-01), Rezone (RZ 05-02) from Agricultural District (A) to Planned Development Residential (PDR) and Planned Development Commercial (PDC) Districts. On February 18, 2020, a Use Permit for Specific Plan of Development (UP 19-09) was approved by the Planning Commission for the first phase of the commercial development.
Planning Commission Actions:
On April 9, 2020 - the Planning Commission took the following actions:
o Planning Commission recommends the Board of Supervisors to approve an extension of time for Valley Oaks Vesting Tentative Subdivision Map for a period of two years as indicated in the Staff Report dated March 16, 2020. (Exhibit D)
I. PROJECT DESCRIPTION
Applicant/Owner: Valley Oaks Land and Development Inc.
Location/APN's: 18196 South State Highway 29, Middletown CA 95407 (014-260-36).
18426 South State Highway 29, Middletown CA 95407 (014-260-51).
Parcel Size: 014-260-36: Approximately 103 acres in size.
014-260-51: Approximately 47 acres in size.
General Plan: 014-260-36: "A-RC" - Agriculture and Resource Conservation
014-260-51: "A-PF" - Agriculture and Public Facilities
Zoning: 014-260-36: "O-FF-SC-FW-PDR" - Open Space - Flood Fringe Combining - Scenic Combining - Floodway Combining - Planned Development Residential District
014-260-51: "O-FF-SC-FW-PDR-PDC" - Open Space - Flood Fringe Combining - Scenic Combining - Floodway Combining - Planned Development Residential - Planned Development Commercial
Flood Zone: "AE" - Floodway and "AO" Special Flood Hazard Areas
Existing Uses and Improvements: None
Surrounding Zoning and Land Uses:
* North: The parcels to the north are zoned "R1" Single-Family Residential District and "O" Open Space. The parcels size range from approximately 0.2 acres to greater than 12 acres in size.
* South: The parcels to the south are zoned "O" Open Space, "R1" Single-Family Residential District and "C2" Community Commercial District. The parcels size range from approximately 7 acres to greater than 9 acres in size.
* West: The parcels to the west are "RR" Rural Residential, "SR" Suburban Reserve, "C1" Local Commercial "C2" Community Commercial, "C3" Service Commercial District. The parcels size range from approximately 0.44 acres to greater than 32 acres in size.
* East: The parcels to the west are "RL" Rural Lands. The parcels size range from approximately 13 acres to greater than 36 acres in size.
Topography: The project area is located within a rural area of the County with slopes that range from approximately 0% to greater than 10%
Soils:
According to the soil survey of Lake County, prepared by the U.S.D.A, The parcel contains the following soil types:
o Still Loam, Stratified Substratum (233)
o Kelsey Find Sandy Loam (147)
o Talmage Very Gravelly Sandy Loam (237)
II. CONFORMANCE
1. The proposed amendment is consistent with the Lake County General Plan, Zoning Ordinance, Subdivision Ordinance, and the Middletown Area Plan.
Lake County General Plan
Goal LU-1: To encourage the overall economic and social growth of the County while maintaining its quality of life standards.
* Policy LU-1.5 Mixed Use Development: The County shall actively support the development of mixed use projects as a means to reduce travel distances and create neighborhood environments that offer a range of residential options.
Goal LU-3: To provide adequate land in a range of residential densities to accommodate the housing needs of all income groups expected to reside in the County, and ensure a high quality of development.
* Policy LU-3.1 Residential Developments: The County shall encourage major new residential development to locate in close proximity to existing infrastructure and opportunities for employment, services, and recreation.
Lake County Zoning Ordinance
SEC.21-13.31 Adoption of plans:
(e) Upon approval of the general plan of development by the Board of Supervisors, a use permit for a specific plan of development in conformity with the general plan of development may be presented to the Planning Commission for approval; or a use permit for a specific plan of development may be presented concurrently with a general plan of development, provided that any approval by the Planning Commission be conditioned so that the use permit for the specific plan of development shall be of no force or effect until approval of the general plan of development by the Board of Supervisors, nor until the effective date of any applicable rezoning to "PDR". The use permit for the specific plan shall be noticed,
presented, considered and approved in the manner prescribed in Article 51.
SEC.21-15.31 Adoption of plans:
(e) Upon approval of the general plan of development by the Board of Supervisors, a use permit for a specific plan of development in conformity with the general plan of development may be presented to the Planning Commission for approval; or a use permit for a specific plan of development may be presented concurrently with a general plan of development, provided that any approval by the Planning Commission be conditioned so that the use permit for the specific plan of development shall be of no force or effect until approval of the general plan of development by the Board of Supervisors, nor until the effective date of any applicable rezoning to "PDC". The use permit for a specific plan shall be noticed, presented, considered and approved in the manner prescribed in Article 51.
Subdivision Ordinance
SEC.17-22.9 (b): Upon application of the sub-divider filed prior to the expiration of the approved or conditionally approved tentative map, the time at which such map expires may be extended by the Planning Commission for a period or periods not exceeding a total of three years.
Middletown Area Plan
Objective 5.1.5 Encourage comprehensive economic development efforts for the long-term benefit of the Planning Area aimed at increasing local employment opportunities.
* Policy 5.1.5c: Increase local employment opportunities in order to provide an adequate number of jobs to support the local population.
Objective 5.2.1 Plan for affordable and logical residential growth that implements the policies of the General Plan and balances housing with jobs and growth needs while maintaining a small town, rural atmosphere.
* Policy 5.2.1a: Large new development projects should contain components of affordable housing and development of independent senior housing and assisted living facilities should be encouraged.
* Policy 5.2.1b: Medium and high density residential developments that are compatible with the neighborhood character shall be encouraged in locations close to services with adequate sewer and water facilities, within community boundary areas.
This project is consistent with Lake County General Plan, Zoning Ordinance, Subdivision Ordinance, and the Middletown Area Plan. The Valley Oaks project would be developed in phases as described in the approved Vesting Tentative Subdivision Map (SD 06-01). Development of "village commercial" parcels that encompass approximately 43.18 acres of the project site, including 105,000 to 120,000 square feet of retail space that includes a grocery store, drug and general merchandise store, and other retail uses; and 85,000 to 110,000 square feet of commercial uses that include a movie theater, motel, and general office uses. The Vesting Tentative Subdivision Map also includes approximately 150 acres to create 380 residential lots inclusive of single family and medium density residential, recreational open spaces, and residential care facility. Permitted uses would be approved in the "PDR" Planned Development Residential and "PDC" Planned Development Commercial districts upon issuance of a Use Permit for a Specific Plan of Development pursuant to Article 13 and 15 of the Lake County Zoning Ordinance.
* On February 18, 2020, a Use Permit (UP 19-09) for Specific Plan of Development was approved by the Planning Commission for the first phase of the commercial development.
III. ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) guidelines Section 15162, requires agencies to evaluate the environmental implications of their actions. The Community Development has reviewed Final Environmental Impact Report prepared by PMC and completed an Environmental Analysis (Initial Study, IS 06-01) for the approved Vesting Tentative Map Subdivision (SD 06-01). Mitigation measures dated October 2014 should continue to be incorporated into the Subdivision Map Extension (SDX 19-02) and complied with in the construction of the Valley Oaks project.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
The Planning Commission recommends that the Board of Supervisors take the following actions:
A. That the previously approved mitigated negative declaration meets the requirements of Section 15162(a) of the State CEQA Guidelines, and that no additional environmental review need be prepared, with the following findings:
1. There has been no change in the project that would create new significant environmental impacts.
2. There has been no substantial change in circumstances resulting in new significant environmental impacts.
3. No new information of substantial importance to the project has become available.
B. Approve a two-year extension of time for SD 06-01 based on Staff Memo with the following findings:
1. The tentative subdivision map is consistent with the Lake County General Plan, Middletown Area Plan, and Zoning Ordinance.
2. The time extension request is consistent with the Lake County Subdivision Ordinance and the State Subdivision Map Act.
3. This project remains compatible with neighboring land uses.
4. There has been no substantial change in circumstances resulting in new significant environmental impacts.
5. There has been no substantial change in the physical suitability for the type of development and proposed density.
IV. SAMPLE MOTIONS
Reconsideration of a previous Mitigated Negative Declaration
I move that the Mitigated Negative Declaration, which was previously prepared for Initial Study (IS 06-01) for the property located at 18196 and 18426 South State Highway 29, Middletown CA 95461 does meet the requirements of Section 15162(a) of the CEQA Guidelines, and that no additional environmental review need be prepared with the findings listed in this Board Memorandum dated May 26, 2020.
Tentative Subdivision Map Extension Approval
I move that the Board of Supervisors approve the Tentative Subdivision Map Extension (SDX 19-02) applied by Land and Development Inc. on property located at on property located at 18196 and 18426 South State Highway 29, Middletown, CA 95461, APN: 014-260-36 & 51 and subject to the conditions and with the findings listed in the Board Memorandum dated May 26, 2020.
On motion of Supervisor Sabatier, and by vote of the Board, approved Valley Oaks Subdivision Vesting Tentative Subdivision Map Extension, SDX 19-02. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Interim Community Development Director Scott De Leon presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
6.611:00 A.M. - PUBLIC HEARING - a) Consideration of the Fiscal Year 2020-2021 Recommended Budget; b) Consideration of the proposed Resolution Amending the Position Allocation Chart for Fiscal Year 2020-2021 to Conform to the Recommended Budget; and c) Consideration of Authorization for affected Department Heads to proceed with purchasing selected Capital Assets prior to the adoption of the Fiscal Year 2020-2021 Final Recommended Budget
Public Hearing
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
b) Consideration of the proposed Resolution Amending the Position Allocation Chart for FY 2020-21 to Conform to the Recommended Budget
c) Consideration of Authorization for affected Department Heads to proceed with purchasing selected Capital Assets prior to the adoption of the FY 2020-21 Final Recommended Budget
Executive Summary
(include fiscal and staffing impact narrative): Presented for the consideration of your Board is the proposed Recommended Budget for Fiscal Year 2020-21. By approving a Recommended Budget, you are authorizing the expenditure of funds for operational needs until such time as the Final Recommended Budget is adopted in September ("Adopted Budget").
As required by law, the proposed Recommended Budget is balanced, meaning that there is sufficient revenue to support recommended appropriations. Fiscal Year (FY) 2020-21 Recommended Budget is structurally balanced, meaning that it reflects only the use of ongoing funds to support ongoing operational costs.
As your Board is aware, the Recommended Budget process began with the Auditor-Controller's Office replicating the Adopted Budget figures from FY 2019-20. The Administrative Office then worked with departments to update capital assets, insurance accounts and inventory items. These adjustments were needed to bring Department's budgets in line with potential expenditures from July 1, 2020 until the Final Recommended Budget is approved in September.
Capital assets were reduced from FY 2019-20 Adopted Budget from $48,960,780 to $21,157,445 which is a difference of ($27,803,335). The capital assets included are almost all funded by sources other than the General Fund and the responsible Department Heads have advised that expenditures are possible prior to the Final Recommended Budget. The General Fund capital assets that remain include the Jail Phase 2 roof, South Main Street Water Line, Lucerne Harbor Dredging and Docks, repeater installations and upgrades, and replacement kitchen equipment for the Jail.
Insurance accounts were adjusted to the updated figures provided by Risk Management which is charged out before the September Final Recommended Budget.
All General Fund account 38-00 inventory items were removed. The Non-General Fund budget units that have inventory items budgeted include Sheriff Rural & Small Co, Sheriff Civil, Sheriff Asset Forfeiture, Sheriff Inmate Welfare, Sheriff Search & Rescue, Road, and Air Quality Management District equaling $400,000 which is a decrease of $875,757 from the FY 2019-20 Adopted Budget. The responsible Department Heads advise that expenditures are possible prior to the Final Recommended Budget.
The position allocation for FY 2020-21 started as a replicate of the FY 2019-20 Adopted Budget including all subsequent Resolutions with only minor adjustments. The adjustments consist of the removal of one Accountant-Auditor I/II, Supervising in Budget Unit 1121, one limited term Assistant Assessor-Recorder I/II/III, one limited term Chief Deputy Assessor-Recorder-Valuations, and updated the classification title for Behavioral Health Administrator to Behavioral Health Director.
Revenues to monitor closely in the coming weeks and months:
We rely on HDL Companies for sales tax information and up to date estimates which can be found at the following link https://www.hdlcompanies.com/covid-19.
HDL is estimating the Lake County Unincorporated Area (Local Bradley-Burns 1%) exposure for the 90 day deferral to possibly be $462,415. This is how much could move from the 3rd quarter into the 4th quarter, but still be in FY 2019-20.
HDL is also estimating the Lake County Unincorporated Area (Local Bradley-Burns 1%) exposure for the 12 month deferral/loan/installment payment plan to possibly be $218,856. This is how much could first be a part of the 90 day deferral, then on or before July 31, local businesses can enter into an installment plan to repay the statewide liability up to $50,000. The subsequent installment payments will be paid monthly with all deferred liabilities repaid by July 31, 2021. This is the amount that could move from FY 2019-20 into FY 2020-21.
HDL has also published additional potential County impacts related to Public Safety/Prop 172, Special Districts/Transaction Taxes, and County Transportation Fund/LTF impacted by the 90 day extension and $50,000 payment plan options.
Not applicable
Recommended Action
Staff recommends your Board take the following actions:
a) Approve, by motion, the FY 2020-21 Recommended Budget
Your approval of this Recommended Budget will enable the County to meet its statutory obligations and continue operations from July 1, 2020 until the Final Recommended Budget is presented to your Board for adoption following public hearings on September 23-24, 2020.
b) Adopt the Resolution Amending the Position Allocation Chart for FY 2020-21 to Conform to the Recommended Budget
c) Authorize, by motion, the Purchase of Certain Capital Assets Prior to Approval of the Adopted Budget
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: a) Consideration of the FY 2020-21 Recommended Budget
b) Consideration of the proposed Resolution Amending the Position Allocation Chart for FY 2020-21 to Conform to the Recommended Budget
c) Consideration of Authorization for affected Department Heads to proceed with purchasing selected Capital Assets prior to the adoption of the FY 2020-21 Final Recommended Budget
Executive Summary: (include fiscal and staffing impact narrative): Presented for the consideration of your Board is the proposed Recommended Budget for Fiscal Year 2020-21. By approving a Recommended Budget, you are authorizing the expenditure of funds for operational needs until such time as the Final Recommended Budget is adopted in September ("Adopted Budget").
As required by law, the proposed Recommended Budget is balanced, meaning that there is sufficient revenue to support recommended appropriations. Fiscal Year (FY) 2020-21 Recommended Budget is structurally balanced, meaning that it reflects only the use of ongoing funds to support ongoing operational costs.
As your Board is aware, the Recommended Budget process began with the Auditor-Controller's Office replicating the Adopted Budget figures from FY 2019-20. The Administrative Office then worked with departments to update capital assets, insurance accounts and inventory items. These adjustments were needed to bring Department's budgets in line with potential expenditures from July 1, 2020 until the Final Recommended Budget is approved in September.
Capital assets were reduced from FY 2019-20 Adopted Budget from $48,960,780 to $21,157,445 which is a difference of ($27,803,335). The capital assets included are almost all funded by sources other than the General Fund and the responsible Department Heads have advised that expenditures are possible prior to the Final Recommended Budget. The General Fund capital assets that remain include the Jail Phase 2 roof, South Main Street Water Line, Lucerne Harbor Dredging and Docks, repeater installations and upgrades, and replacement kitchen equipment for the Jail.
Insurance accounts were adjusted to the updated figures provided by Risk Management which is charged out before the September Final Recommended Budget.
All General Fund account 38-00 inventory items were removed. The Non-General Fund budget units that have inventory items budgeted include Sheriff Rural & Small Co, Sheriff Civil, Sheriff Asset Forfeiture, Sheriff Inmate Welfare, Sheriff Search & Rescue, Road, and Air Quality Management District equaling $400,000 which is a decrease of $875,757 from the FY 2019-20 Adopted Budget. The responsible Department Heads advise that expenditures are possible prior to the Final Recommended Budget.
The position allocation for FY 2020-21 started as a replicate of the FY 2019-20 Adopted Budget including all subsequent Resolutions with only minor adjustments. The adjustments consist of the removal of one Accountant-Auditor I/II, Supervising in Budget Unit 1121, one limited term Assistant Assessor-Recorder I/II/III, one limited term Chief Deputy Assessor-Recorder-Valuations, and updated the classification title for Behavioral Health Administrator to Behavioral Health Director.
Revenues to monitor closely in the coming weeks and months:
We rely on HDL Companies for sales tax information and up to date estimates which can be found at the following link https://www.hdlcompanies.com/covid-19.
HDL is estimating the Lake County Unincorporated Area (Local Bradley-Burns 1%) exposure for the 90 day deferral to possibly be $462,415. This is how much could move from the 3rd quarter into the 4th quarter, but still be in FY 2019-20.
HDL is also estimating the Lake County Unincorporated Area (Local Bradley-Burns 1%) exposure for the 12 month deferral/loan/installment payment plan to possibly be $218,856. This is how much could first be a part of the 90 day deferral, then on or before July 31, local businesses can enter into an installment plan to repay the statewide liability up to $50,000. The subsequent installment payments will be paid monthly with all deferred liabilities repaid by July 31, 2021. This is the amount that could move from FY 2019-20 into FY 2020-21.
HDL has also published additional potential County impacts related to Public Safety/Prop 172, Special Districts/Transaction Taxes, and County Transportation Fund/LTF impacted by the 90 day extension and $50,000 payment plan options.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends your Board take the following actions:
a) Approve, by motion, the FY 2020-21 Recommended Budget
Your approval of this Recommended Budget will enable the County to meet its statutory obligations and continue operations from July 1, 2020 until the Final Recommended Budget is presented to your Board for adoption following public hearings on September 23-24, 2020.
b) Adopt the Resolution Amending the Position Allocation Chart for FY 2020-21 to Conform to the Recommended Budget
c) Authorize, by motion, the Purchase of Certain Capital Assets Prior to Approval of the Adopted Budget
a) On motion of Supervisor Sabatier, and by vote of the Board, approved Fiscal Year 2020-2021 Recommended Budget. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
b) Supervisor Sabatier offered the resolution and it was passed by roll call vote.
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
c) On motion of Supervisor Sabatier, and by vote of the Board, authorized for affected Department Heads to proceed with purchasing selected Capital Assets prior to the adoption of the Fiscal Year 2020-2021 Final Recommended Budget. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Stephen Carter, County Counsel Anita Grant, Public Works/ Water Resources Director Scott De Leon, Special Districts Administrator Jan Coppinger, Auditor-Controller Cathy Saderlund, and Public Services Director Lars Ewing.
Chair Simon asked if anyone present wished to speak. County Administrative Officer Carol Huchingson read public comment from Steph Lucas
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Update to Return to Work Protocol
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days.
As you know, staff fully expected that the Protocol would be a living document and some issues have arisen leading to proposed revisions for the consideration of your Board.
A "track changes" and a final draft version are attached for your consideration.
A summary of the recommended changes is as follows:
1. The title of the Protocol is recommended to be changed from, "COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Prevention Protocol" to, "COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol".
2. The opening remarks are revised to reflect our movement through the stages of disaster.
3. The Employee Self-Screening section has been revised to place emphasis on employee responsibility to conduct self-screening/symptom checks before coming to work, for the safety of fellow employees and the public.
4. The Employee Testing section has been expanded and is now retitled as "Employee Exposure and Testing". The proposed revisions:
No longer promote the concept that the County will refer an exposed employee for testing, putting any decision for testing in the hands of the employee.
Put further emphasis on employees taking responsibility to follow this protocol for the safety of fellow employees and the public.
Require, in the event an employee believes s/he has been exposed, that s/he self-isolate for 14 days. The period of self-isolation can end sooner if the employee's health care provider releases him or her to return to work or the employee provides proof of negative test results.
Clarify that if an employee believes s/he was exposed on the job, s/he should complete Workers Compensation forms.
Provide additional details on Public Health's (PH) Verily Test site and explain the role of PH in responding to questions related to COVID-19
Recommended Action
Approve changes to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, authorizing the County Administrative Office or her designee to initiate the meet and confer process with labor groups.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Update to Return to Work Protocol
Executive Summary: (include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days.
As you know, staff fully expected that the Protocol would be a living document and some issues have arisen leading to proposed revisions for the consideration of your Board.
A "track changes" and a final draft version are attached for your consideration.
A summary of the recommended changes is as follows:
1. The title of the Protocol is recommended to be changed from, "COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Prevention Protocol" to, "COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol".
2. The opening remarks are revised to reflect our movement through the stages of disaster.
3. The Employee Self-Screening section has been revised to place emphasis on employee responsibility to conduct self-screening/symptom checks before coming to work, for the safety of fellow employees and the public.
4. The Employee Testing section has been expanded and is now retitled as "Employee Exposure and Testing". The proposed revisions:
No longer promote the concept that the County will refer an exposed employee for testing, putting any decision for testing in the hands of the employee.
Put further emphasis on employees taking responsibility to follow this protocol for the safety of fellow employees and the public.
Require, in the event an employee believes s/he has been exposed, that s/he self-isolate for 14 days. The period of self-isolation can end sooner if the employee's health care provider releases him or her to return to work or the employee provides proof of negative test results.
Clarify that if an employee believes s/he was exposed on the job, s/he should complete Workers Compensation forms.
Provide additional details on Public Health's (PH) Verily Test site and explain the role of PH in responding to questions related to COVID-19
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve changes to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, authorizing the County Administrative Office or her designee to initiate the meet and confer process with labor groups.
On motion of Supervisor Sabatier, and by vote of the Board, approved Update to Return to Work Protocol. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Health Director Denise Pomeroy and Sheriff Brian Martin spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of a Resolution Amending Resolution No. 2020-32, Revising and Extending the County of Lake COVID-19 Interim Policy for Working Remotely
Action Item
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board will recall, on March 24, 2020, you acted to Adopt Resolution No. 2020-32, enabling multiple measures to promote employee and public safety and facilitate continuity of County business operations in light of COVID-19.
Among these was the County of Lake COVID-19 Interim Policy for Working Remotely. This Policy permitted employees, with Department Head approval, to work from home using County-provided equipment. Because the County had not previously allowed remote work, it was important to your Board that this policy to be explicitly temporary, and it was therefore effective for a period of 90 days.
We are now approaching the 90-day mark. Department Heads report remote work has generally functioned very well, and challenges brought by the need to deliver services without in-person contact have led to changes in business practices. In recent years, due to budgetary constraints, limited office space has been a constant challenge for many departments, and now, the option for some employees to telework has relieved pressure on offices seeking to accommodate social distancing requirements. In addition, some employees are reporting that they have issues with the care of their school age and younger children, not only with the possibly unusual school schedule coming up but the limited availability of child care, and as a result, some continued flexibility is needed for those that can continue to be productive while working remotely.
Today, I am recommending your Board extend the Interim Policy for Working Remotely by 90 days, meaning it will expire September 20, 2020, unless subsequent action is taken. Because we are now facing unprecedented revenue uncertainty brought by COVID-19, and we have a need to flexibly respond to office space and staffing challenges, work is also ongoing to develop a permanent Remote Work policy, for the consideration of your Board.
Recommended Action
Adopt the Resolution Amending Resolution No. 2020-32, Revising and Extending the County of Lake COVID-19 Interim Policy for Working Remotely
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of a Resolution Amending Resolution No. 2020-32, Revising and Extending the County of Lake COVID-19 Interim Policy for Working Remotely
Executive Summary: (include fiscal and staffing impact narrative):
As your Board will recall, on March 24, 2020, you acted to Adopt Resolution No. 2020-32, enabling multiple measures to promote employee and public safety and facilitate continuity of County business operations in light of COVID-19.
Among these was the County of Lake COVID-19 Interim Policy for Working Remotely. This Policy permitted employees, with Department Head approval, to work from home using County-provided equipment. Because the County had not previously allowed remote work, it was important to your Board that this policy to be explicitly temporary, and it was therefore effective for a period of 90 days.
We are now approaching the 90-day mark. Department Heads report remote work has generally functioned very well, and challenges brought by the need to deliver services without in-person contact have led to changes in business practices. In recent years, due to budgetary constraints, limited office space has been a constant challenge for many departments, and now, the option for some employees to telework has relieved pressure on offices seeking to accommodate social distancing requirements. In addition, some employees are reporting that they have issues with the care of their school age and younger children, not only with the possibly unusual school schedule coming up but the limited availability of child care, and as a result, some continued flexibility is needed for those that can continue to be productive while working remotely.
Today, I am recommending your Board extend the Interim Policy for Working Remotely by 90 days, meaning it will expire September 20, 2020, unless subsequent action is taken. Because we are now facing unprecedented revenue uncertainty brought by COVID-19, and we have a need to flexibly respond to office space and staffing challenges, work is also ongoing to develop a permanent Remote Work policy, for the consideration of your Board.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt the Resolution Amending Resolution No. 2020-32, Revising and Extending the County of Lake COVID-19 Interim Policy for Working Remotely
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Urgency Ordinance Establishing Temporary Compliance Officers to Assist Local Businesses and Members of the Public in the Gradual Reopening of Lake County During the Continuing Public Health Emergency and to Provide a Process for the Assessment of Administrative Fines for Violators of State and Local Public Health Orders
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This agenda item has been prepared at the direction of Chairman Simon who has requested that your Board revisit your earlier discussion, held on May 19, 2020, to consider possible measures to assist local businesses and members of the public to comply with local Public Health Orders during the gradual reopening of Lake County during the continuing COVID-19 Public Health.
Specifically, Chair Simon requests that your Board consider an Urgency Ordinance Establishing
Temporary Compliance Officers to Assist Local Businesses and Members of the Public in the
Gradual Reopening of Lake County During the Continuing Public Health Emergency and to
Provide a Process for the Assessment of Administrative Fines for Violators of State and Local
Public Health Orders.
Recommended Action
Adopt an Urgency Ordinance Establishing Temporary Compliance Officers to Assist Local
Businesses and Members of the Public in the Gradual Reopening of Lake County During the
Continuing Public Health Emergency and to Provide a Process for the Assessment of
Administrative Fines for Violators of State and Local Public Health Orders.
Or,
Direction to staff.
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Urgency Ordinance Establishing Temporary Compliance Officers to Assist Local Businesses and Members of the Public in the Gradual Reopening of Lake County During the Continuing Public Health Emergency and to Provide a Process for the Assessment of Administrative Fines for Violators of State and Local Public Health Orders
Executive Summary: (include fiscal and staffing impact narrative):
This agenda item has been prepared at the direction of Chairman Simon who has requested that your Board revisit your earlier discussion, held on May 19, 2020, to consider possible measures to assist local businesses and members of the public to comply with local Public Health Orders during the gradual reopening of Lake County during the continuing COVID-19 Public Health.
Specifically, Chair Simon requests that your Board consider an Urgency Ordinance Establishing
Temporary Compliance Officers to Assist Local Businesses and Members of the Public in the
Gradual Reopening of Lake County During the Continuing Public Health Emergency and to
Provide a Process for the Assessment of Administrative Fines for Violators of State and Local
Public Health Orders.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt an Urgency Ordinance Establishing Temporary Compliance Officers to Assist Local
Businesses and Members of the Public in the Gradual Reopening of Lake County During the
Continuing Public Health Emergency and to Provide a Process for the Assessment of
Administrative Fines for Violators of State and Local Public Health Orders.
Or,
Direction to staff.
No action taken.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant and Public Health Officer Dr. Gary
Chair Simon asked if anyone present wished to speak and the following people spoke via zoom: John Arndt, Sally Peterson, MLB, Stephanie Pahwa, Dee Promasking, John Sheridan on behalf of Brian Dobrowski, Teresa Harboth, Denise Loustalot, Val Lancaster, Lisa Pavlov, Melissa Fulton, Dolores Parker, Matthew Nelson, Derina Lucas, Eric B, Michael Green, Moses, Gillian Parillo, and Guy. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Resolution of the Board of Supervisors of the County of Lake, State of California, Authorizing the Konocti Unified School District to Issue its Konocti Unified School District General Obligation Bonds, Election of 2016, Series 2020
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Presented for your Board's consideration is the above-referenced resolution pursuant to which your Board may authorize the Konocti Unified School District to issue general obligation bonds.
Section 15140(b) of the Education Code provides that the board of supervisors of a county may authorize a school district over which the county superintendent of schools has jurisdiction, and which has not received a qualified or negative certification in its most recent interim report, to issue and sell bonds on its own behalf without further action of the board of supervisors or officers
The County of Lake will assume no responsibility for any of the proceedings following the adoption of this resolution.
Your Board may authorize the bond issuance by offering the attached resolution for passage.
Thank you.
Recommended Action
Adopt Resolution of the Board of Supervisors of the County of Lake, State of California, Authorizing the Konocti Unified School District to Issue its Konocti Unified School District General Obligation Bonds, Election of 2016, Series 2020
Original memo text
Memorandum
Date: June 16, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Anita L Grant, County Counsel
Subject: Consideration of Resolution of the Board of Supervisors of the County of Lake, State of California, Authorizing the Konocti Unified School District to Issue its Konocti Unified School District General Obligation Bonds, Election of 2016, Series 2020
Executive Summary: (include fiscal and staffing impact narrative):
Presented for your Board's consideration is the above-referenced resolution pursuant to which your Board may authorize the Konocti Unified School District to issue general obligation bonds.
Section 15140(b) of the Education Code provides that the board of supervisors of a county may authorize a school district over which the county superintendent of schools has jurisdiction, and which has not received a qualified or negative certification in its most recent interim report, to issue and sell bonds on its own behalf without further action of the board of supervisors or officers
The County of Lake will assume no responsibility for any of the proceedings following the adoption of this resolution.
Your Board may authorize the bond issuance by offering the attached resolution for passage.
Thank you.
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Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
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☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
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Recommended Action:
Adopt Resolution of the Board of Supervisors of the County of Lake, State of California, Authorizing the Konocti Unified School District to Issue its Konocti Unified School District General Obligation Bonds, Election of 2016, Series 2020
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.