Board Of Supervisors — Tuesday, June 23, 2020
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/94416139176?pwd=RENTM1diekZpWWdVNVZMdG8zTDJYdz09 Meeting ID: 944 1613 9176 Password: 960977 One tap mobile +16699006833,,94416139176#,,,,0#,,960977# US (San Jose) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/94416139176?pwd=RENTM1diekZpWWdVNVZMdG8zTDJYdz09 Meeting ID: 944 1613 9176 Password: 960977 One tap mobile +16699006833,,94416139176#,,,,0#,,960977# US (San Jose) For instructions on connecting with Zoom, email: PublicComment@lakecountyca.gov.
Additionally, up to 4:00 pm on the day preceding this meeting, written comments on any agenda item may be submitted by email to publiccomment@lakecountyca.gov or by voice to (707) 263-2368. Please note the agenda item number you are addressing in your email or voice comment.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Lake County Agricultural Commissioner anticipates receiving $79,800 in the unrealized revenue this fiscal year. This is the result of unanticipated revenue from the state industrial hemp cultivation agreement and the pest detection agreement (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund portions of the County's aquatic weed control program.
This unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agricultural) requirements for receiving Unclaimed Gas Tax (UCGT) funds in FY 20/21. If the County does not meet the MOU requirement, UCGT funding could be jeopardized in FY 20/21. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
Recommended Action
Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
| Additional Requested | $79,810.00 |
|---|
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Steve Hajik, Agricultural Commissioner/ Sealer
Subject: Resolution Approving Unanticipated Revenue to Fund Aquatic Weed
Control Program
Executive Summary:
The Lake County Agricultural Commissioner anticipates receiving $79,800 in the unrealized revenue this fiscal year. This is the result of unanticipated revenue from the state industrial hemp cultivation agreement and the pest detection agreement (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund portions of the County's aquatic weed control program.
This unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agricultural) requirements for receiving Unclaimed Gas Tax (UCGT) funds in FY 20/21. If the County does not meet the MOU requirement, UCGT funding could be jeopardized in FY 20/21. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: _$79,810.00 Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
5.2Adopt Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
Resolution
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and authorizing the Behavioral Health Services Director to sign the Amendment. The purpose of this Amendment is to modify some of the original terms and conditions in the Standard Agreement as detailed in the Resolution, increase the funding for Fiscal Year 2019-20 up to Two Million Sixty Thousand Nine Hundred Eighty Six Dollars ($2,060,986.00).
Recommended Action
Adopt the Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $2,060,986 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt the Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
Executive Summary: Attached, for your approval, is the Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and authorizing the Behavioral Health Services Director to sign the Amendment. The purpose of this Amendment is to modify some of the original terms and conditions in the Standard Agreement as detailed in the Resolution, increase the funding for Fiscal Year 2019-20 up to Two Million Sixty Thousand Nine Hundred Eighty Six Dollars ($2,060,986.00).
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $2,060,986 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt the Resolution Approving Amendment A02 to the Standard Agreement for the Multi-Year Contract between the County of Lake and Department of Health Care Services for Substance Abuse Block Grant (SABG) funds for the contract period between July 1, 2017 and June 30, 2020 and Authorizing the Behavioral Health Administrator to Sign the Amendment.
5.3Adopt Resolution to Authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021.
Resolution
passed on consent
Staff memo
Executive Summary
Attached, for your approval is the Resolution to authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021, which is also attached. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release. As there is no anticipated fiscal impact, and no additional duties are required of LCBHS, we are seeking Board of Supervisor review and approval of the Behavioral Health Services Director to sign this document as it represents a formal protocol for continuation of Behavioral Health Services that will impact many citizens of Lake County.
Recommended Action
Adopt Resolution to Authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt Resolution to Authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021.
Executive Summary: Attached, for your approval is the Resolution to authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021, which is also attached. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release. As there is no anticipated fiscal impact, and no additional duties are required of LCBHS, we are seeking Board of Supervisor review and approval of the Behavioral Health Services Director to sign this document as it represents a formal protocol for continuation of Behavioral Health Services that will impact many citizens of Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2018 through June 30, 2021.
5.4Approve Minutes of the Board of Supervisors Meetings May 4, 2020, May 18, 2020, May 26, 2020.
Minutes
passed on consent
5.5Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Trina Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last nineteen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
Recommended Action
Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Executive Summary:
The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Trina Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last nineteen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2020 through June 30, 2021 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
5.6(Sitting as the Lake County Watershed Protection District Board of Directors) Approve Amendment No.1 to the Agreement between the Lake County Watershed Protection District and Davis Environmental, for Environmental Site Assessments (ESA) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Lake County Watershed Protection District (District) entered into an agreement dated July 2, 2019 with the State of California for fifteen million ($15,000,000) dollars to be used for property acquisition as part of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Funds are to be used to purchase property from willing sellers that will be affected by Project.
Davis Environmental was originally hired in February, 2020 to conduct Phase 1 ESA's for thirty-two (32) parcels located within the Project Area. There are an additional twenty-three (23) parcels in the Project Area remaining that need to be have an ESA completed not outlined in the current Agreement. Amendment No. 1 includes the Scope of Services to include one (1) expedited Phase 1 ESA for five (5) priority parcels and two (2) Phase 1 ESA's for eighteen (18) parcels for a lump sum fee of twenty four thousand and five hundred fifty and no cents. ($24,550). This project is funded with State Grant funds described above, with no impact to the Department's budget.
This item is not anticipated to be controversial and requires immediate approval to ensure the Project moves forward in an efficient manner; therefore, we are requesting this item be placed as a Consent Item on the Board of Supervisors June 23, 2020 Agenda.
Recommended Action
Approve Amendment No.1 to the Agreement between the Lake County Watershed Protection District and Davis Environmental, for Environmental Site Assessments (ESA) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
| Estimated Cost | $24,550 |
|---|
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Watershed Protection District Board of Directors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Lake County Watershed Protection District Board of Directors) Approve Amendment No.1 to the Agreement between the Lake County Watershed Protection District and Davis Environmental, for Environmental Site Assessments (ESA) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
The Lake County Watershed Protection District (District) entered into an agreement dated July 2, 2019 with the State of California for fifteen million ($15,000,000) dollars to be used for property acquisition as part of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Funds are to be used to purchase property from willing sellers that will be affected by Project.
Davis Environmental was originally hired in February, 2020 to conduct Phase 1 ESA's for thirty-two (32) parcels located within the Project Area. There are an additional twenty-three (23) parcels in the Project Area remaining that need to be have an ESA completed not outlined in the current Agreement. Amendment No. 1 includes the Scope of Services to include one (1) expedited Phase 1 ESA for five (5) priority parcels and two (2) Phase 1 ESA's for eighteen (18) parcels for a lump sum fee of twenty four thousand and five hundred fifty and no cents. ($24,550). This project is funded with State Grant funds described above, with no impact to the Department's budget.
This item is not anticipated to be controversial and requires immediate approval to ensure the Project moves forward in an efficient manner; therefore, we are requesting this item be placed as a Consent Item on the Board of Supervisors June 23, 2020 Agenda.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$24,550___ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment No.1 to the Agreement between the Lake County Watershed Protection District and Davis Environmental, for Environmental Site Assessments (ESA) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
5.7a) (Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations for the Lake County Sanitation District; and b) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations for Lake County Special Districts
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Special Districts has qualified for 100% funding for battery backup systems at nine critical locations through the Self Generation Incentive Program (SGIP).
We intend to install the backup batteries at the SE Regional Sewer Treatment Plant, Northwest Regional Sewer Treatment Plant, SE Lift Station #1, SE Lift Station #2, NW Lift Station #1, NW Lift Station #2, Kelseyville Wastewater Treatment Plant, North Lakeport Water Treatment Plant and Spring Valley Water Treatment Plant.
These backup batteries will run at peak load for 4 hours, however, we would rarely run at peak load and can get up to 30 or more hours of run time from each battery if fully charged.
In addition to the PSPS events, we are now operating on PGE's Time of Use rate schedule which charges excessive rates from 4:00 pm until 9:00 PM, which is our peak demand period. The batteries will allow us to go to battery backup during the high rate period and recharge during the low rate period, saving an estimated 10 to 30% of current PGE costs.
The SIGP program pays for all engineering, design, installation and 10 years' worth of Operating and Maintenance costs. Our project will consist of 53 TESLA Power packs for a total product value of $7.9 million and a total SGIP value of $11.2 million. (Includes engineering, design and O & M)
The program is on a first come first served basis and we are working to be in quickly to receive the full amount we qualified for. We are also working quickly to try to get ahead of the upcoming PSPS events.
Northwest Lift Station #2 is complete and ready to move forward. Each individual location will be a separate contract. The contracts are structured in such a fashion that if there is any change in the contract price (which is currently $0.00 zero) we can cancel the agreement without risk to the County or District.
We are seeking authorization from your Board for the Special Districts Administrator to sign the first agreement for NW Lift Station #2. In an effort to save time and move quickly, we are also requesting your Board authorize the Special Districts Administrator to sign the subsequent agreements as each location is ready, as long as there are no changes or deviations from this agreement.
Recommended Action
a) (Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations; and b) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations
| Estimated Cost | $0.00 |
|---|
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Sanitation District Board of Directors
The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Jan Coppinger, Special Districts Administrator
Scott Harter, Special Districts Deputy Administrator
Subject: a) (Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations; and b) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations
Executive Summary: (include fiscal and staffing impact narrative):
Special Districts has qualified for 100% funding for battery backup systems at nine critical locations through the Self Generation Incentive Program (SGIP).
We intend to install the backup batteries at the SE Regional Sewer Treatment Plant, Northwest Regional Sewer Treatment Plant, SE Lift Station #1, SE Lift Station #2, NW Lift Station #1, NW Lift Station #2, Kelseyville Wastewater Treatment Plant, North Lakeport Water Treatment Plant and Spring Valley Water Treatment Plant.
These backup batteries will run at peak load for 4 hours, however, we would rarely run at peak load and can get up to 30 or more hours of run time from each battery if fully charged.
In addition to the PSPS events, we are now operating on PGE's Time of Use rate schedule which charges excessive rates from 4:00 pm until 9:00 PM, which is our peak demand period. The batteries will allow us to go to battery backup during the high rate period and recharge during the low rate period, saving an estimated 10 to 30% of current PGE costs.
The SIGP program pays for all engineering, design, installation and 10 years' worth of Operating and Maintenance costs. Our project will consist of 53 TESLA Power packs for a total product value of $7.9 million and a total SGIP value of $11.2 million. (Includes engineering, design and O & M)
The program is on a first come first served basis and we are working to be in quickly to receive the full amount we qualified for. We are also working quickly to try to get ahead of the upcoming PSPS events.
Northwest Lift Station #2 is complete and ready to move forward. Each individual location will be a separate contract. The contracts are structured in such a fashion that if there is any change in the contract price (which is currently $0.00 zero) we can cancel the agreement without risk to the County or District.
We are seeking authorization from your Board for the Special Districts Administrator to sign the first agreement for NW Lift Station #2. In an effort to save time and move quickly, we are also requesting your Board authorize the Special Districts Administrator to sign the subsequent agreements as each location is ready, as long as there are no changes or deviations from this agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___$0.00___ Amount Budgeted: __N/A______ Additional Requested: _N/A___ Future Annual Cost: _N/A_____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
a) (Sitting as the Lake County Sanitation District Board of Directors) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations; and b) Authorize Special Districts Administrator to Sign Zero Cost Agreements with Tesla Energy for Power Pack Systems at Critical Infrastructure Locations
5.8Approve Budget Transfer in Budget Unit 7011 from Object Code 18.00 Maintenance to Object Code 63.13, Park Improvements for $7,100.00.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative): Public Services budgeted for outdoor fitness equipment for the Lucerne Creek Park in the FY 19-20 budget. Upon purchase and payment processing for the equipment it was determined that the expenses should be capitalized, meaning the funds should be allocated in a capital asset object code 63.13, park improvements, rather the object code 18.00, maintenance & improvements. This action requires Board of Supervisors approval.
Recommended Action
Approve budget transfer in Budget Unit 7011 allocating existing funds from object code 18.00, maintenance to object code 63.13, park improvements in the amount of $7,100.00.
| Estimated Cost | $7,100.00 |
|---|---|
| Amount Budgeted | $7,100.00 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve a Budget Transfer in Budget Unit 7011 from Object Code 18.00 Maintenance to Object Code 63.13, Park Improvements for $7,100.00.
Executive Summary: (include fiscal and staffing impact narrative): Public Services budgeted for outdoor fitness equipment for the Lucerne Creek Park in the FY 19-20 budget. Upon purchase and payment processing for the equipment it was determined that the expenses should be capitalized, meaning the funds should be allocated in a capital asset object code 63.13, park improvements, rather the object code 18.00, maintenance & improvements. This action requires Board of Supervisors approval.
If not budgeted, fill in the blanks below only:
Estimated Cost: $7,100.00 Amount Budgeted: $7,100.00 Additional Requested: __0 Future Annual Cost: ___0____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve budget transfer in Budget Unit 7011 allocating existing funds from object code 18.00, maintenance to object code 63.13, park improvements in the amount of $7,100.00.
5.9Approve Late Travel Claims in the amount of $250 to Joshua Morris for meal reimbursement while attending STC approved training
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests approval for the processing of two late travel claims in the amount of $250.00. The travel claims were not submitted prior to the 60 day county requirement and therefore Board approval is required. This claim is for PC832 training and will be paid from the STC training fund. There is no cost to the general fund.
Not applicable
Recommended Action
The Sheriff's Department recommends approval of two late travel claims in the amount of $250 to Joshua Morris for meal reimbursement while attending STC approved training
| Estimated Cost | $250 |
|---|
Original memo text
Memorandum
Date: June 10, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Late Travel Claims in the amount of $250 to Joshua Morris for meal reimbursement while attending STC approved training
Executive Summary: The Sheriff's Department requests approval for the processing of two late travel claims in the amount of $250.00. The travel claims were not submitted prior to the 60 day county requirement and therefore Board approval is required. This claim is for PC832 training and will be paid from the STC training fund. There is no cost to the general fund.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$250____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends approval of two late travel claims in the amount of $250 to Joshua Morris for meal reimbursement while attending STC approved training
5.10Approve Amendment #1 for Agreement between County of Lake on behalf of CSA-20, Soda Bay and PACE Engineering dated August 28, 2018.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The contract for design of the Replacement of Four Redwood Water Tanks in Soda Bay CSA-20 was entered into on August 28, 2018. The scope of the contract included design services up through the bidding process. This contract expired on September 30, 2019. This original expiration date accounted for the bidding process which occurred in June and July of 2019, and provided for assistance through that initial bid. Due to insufficient funding the District recommend, and the Board proceeded to reject all bids on October 8th, 2019. The project documents and plans were restructured slightly to allow for more flexibility in awarding a base bid with the option of two additive alternates. This engineering work (including responding to bidders questions) occurred during the month of November and December. The project was re-advertised on November 15th, 2019 and bids were opened on December 19th, 2019. Due to the existence of the previous contract, it was determined that the most appropriate method of accounting for the change would be to amend the contract to account for the additional work and time. The additional work (revising the bid documents, responding to bidder questions, issuing Addendum #1, and reviewing bid results) occurred up to December 19, 2019 and totaled $1,131.50. Staff is recommending that Amendment #1 be approved extending the term of the original agreement to December 30, 2019 and increasing the contract amount by $1,131.50 for a new contract total of $162,131.50. This increase in funds is 75% eligible for reimbursement under the current HMGP funding.
Recommended Action
Approve Contract Change Order for Agreement between County of Lake on behalf of CSA-20, Soda Bay and PACE Engineering dated August 28, 2018
| Estimated Cost | $1,131.50 |
|---|---|
| Amount Budgeted | $1,131.50 |
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott Harter, Deputy Administrator - Lake County Special Districts
Subject: Approve Amendment #1 for Agreement between County of Lake on behalf of CSA-20, Soda Bay and PACE Engineering dated August 28, 2018.
Executive Summary: (include fiscal and staffing impact narrative):
The contract for design of the Replacement of Four Redwood Water Tanks in Soda Bay CSA-20 was entered into on August 28, 2018. The scope of the contract included design services up through the bidding process. This contract expired on September 30, 2019. This original expiration date accounted for the bidding process which occurred in June and July of 2019, and provided for assistance through that initial bid. Due to insufficient funding the District recommend, and the Board proceeded to reject all bids on October 8th, 2019. The project documents and plans were restructured slightly to allow for more flexibility in awarding a base bid with the option of two additive alternates. This engineering work (including responding to bidders questions) occurred during the month of November and December. The project was re-advertised on November 15th, 2019 and bids were opened on December 19th, 2019. Due to the existence of the previous contract, it was determined that the most appropriate method of accounting for the change would be to amend the contract to account for the additional work and time. The additional work (revising the bid documents, responding to bidder questions, issuing Addendum #1, and reviewing bid results) occurred up to December 19, 2019 and totaled $1,131.50. Staff is recommending that Amendment #1 be approved extending the term of the original agreement to December 30, 2019 and increasing the contract amount by $1,131.50 for a new contract total of $162,131.50. This increase in funds is 75% eligible for reimbursement under the current HMGP funding.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$1,131.50_ Amount Budgeted: _$1,131.50_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract Change Order for Agreement between County of Lake on behalf of CSA-20, Soda Bay and PACE Engineering dated August 28, 2018
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.10.The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Brown, Scott, and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: County Administrative Officer Carol Huchingson, 4-H Youth Development Program Rep. CarMun Kok, and Pomology and Master Gardener Advisor Rachel Elkins spoke via Zoom.
6.29:02 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Merit Ranthrop. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In October of 1992, the Board of Supervisors adopted Ordinance No. 2114 establishing a Fire Mitigation Fee Program that is applicable on new construction. Pursuant to that Ordinance, each local fire district adopted a Capital Fire Facility and Equipment Plan, which serves as the basis for the findings that support each district's requested fire mitigation fees. Those individual Plans and findings were then collectively adopted by your Board to become the Lake County Capital Fire Facility and Equipment Plan.
The subject Ordinance also directs the fire districts to annually submit a resolution which reflects re-adoption of their findings and a request to continue imposition of their fire mitigation fees. Similarly, Government Code Section 66002 requires that the Lake County Fire Facility and Equipment Plan be updated annually by resolution at a noticed public hearing. This update consists of each district's re-adopted findings as well as their Capital Fire Facility and Equipment Plans as may be amended.
Each of the fire districts has now submitted the appropriate resolutions which staff has found sufficient to meet the requirements of Ordinance No. 2114.
The attached County resolution serves to collectively approve the individual resolutions of each fire district, update the Lake County Fire Facility and Equipment Plan (if applicable), and authorize collection of the indicated fire mitigation fees.
Not applicable
Recommended Action
Adopt Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: 9:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Executive Summary: (include fiscal and staffing impact narrative):
In October of 1992, the Board of Supervisors adopted Ordinance No. 2114 establishing a Fire Mitigation Fee Program that is applicable on new construction. Pursuant to that Ordinance, each local fire district adopted a Capital Fire Facility and Equipment Plan, which serves as the basis for the findings that support each district's requested fire mitigation fees. Those individual Plans and findings were then collectively adopted by your Board to become the Lake County Capital Fire Facility and Equipment Plan.
The subject Ordinance also directs the fire districts to annually submit a resolution which reflects re-adoption of their findings and a request to continue imposition of their fire mitigation fees. Similarly, Government Code Section 66002 requires that the Lake County Fire Facility and Equipment Plan be updated annually by resolution at a noticed public hearing. This update consists of each district's re-adopted findings as well as their Capital Fire Facility and Equipment Plans as may be amended.
Each of the fire districts has now submitted the appropriate resolutions which staff has found sufficient to meet the requirements of Ordinance No. 2114.
The attached County resolution serves to collectively approve the individual resolutions of each fire district, update the Lake County Fire Facility and Equipment Plan (if applicable), and authorize collection of the indicated fire mitigation fees.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan.
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Brown, Scott, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.41:00 P.M. - Board of Supervisors Workshop with County Department Heads
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Economic Development Workshop with County Department Heads on Planning, Building and Infrastructure.
Recommended Action
Workshop only - No action will be taken.
Original memo text
Memorandum
Date: June 23, 2020, 1:00 p.m.
To: Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Economic Development Workshop with County Department Heads on Planning, Building and Infrastructure
Executive Summary: (include fiscal and staffing impact narrative):
Economic Development Workshop with County Department Heads on Planning, Building and Infrastructure.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☒ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Workshop only - No action will be taken.
Discussion Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Public Works Director/ Water Resources Director/ Interim Community Development Director Scott De Leon, Special Districts Administrator Jan Coppinger, Health Services Director Denise Pomeroy, Environmental Health Director Jasjit Kang, Ag Commissioner Steve Hajik, Public Services Director Lars Ewing, and Deputy Administrative Officer Michelle Scully spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of a Resolution Amending Resolution No. 2018-118 Establishing Temporary Alternative Office Hours for County offices Located in and Surrounding the Lake County Courthouse or Alternative Direction to Staff
Action Item
Adopted, as amended — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
When the Friday closure pilot was initiated, staff vacancy rates had recently trended around 20%, county-wide, and this trend has held relatively steady (+/- a few percentage points) in the time since.
Earlier this year, your Board received feedback at a workshop on Economic Development that Friday closures have been inconvenient for some members of the public. On March 10, further public comment was received from representatives of the Real Estate industry, noting inconvenience and delays in deal closures. In the interim, the COVID-19 crisis upset many norms, and County offices were entirely closed to the public as a consequence of federal and state guidance and mandates.
Just prior to the COVID-19 Shelter in Place Order, your Board directed staff to initiate discussion with Department Heads, to determine the feasibility of generally resuming normal business hours (Monday-Friday, 8am-5pm). 19 Department Heads responded to a survey, with most indicating willingness to reopen if directed to do so by your Board. However, Department Heads opined that the protected work time since August 2018 has had significant benefits, and profound financial and staffing-related challenges remain.
On June 16, 2020, while reviewing Recommended Budget for Fiscal Year 2020/2021, due to the anticipated negative financial impacts resulting from the COVID-19 crisis, your Board directed that for Final Recommended Budget (to be heard on September 23, 2020), Departments should plan to reduce expenditures, make sure all contracts for services include non-appropriations clauses in the event funding levels are insufficient and take steps to eliminate unfilled vacant positions.
At the direction of your Board, staff has returned with two Resolution options for your consideration:
The first enables resumption of normal business hours as of the week of July 6, 2020.
The second provides for the extension of Friday closures through October 9, 2020, so reconsideration can be given during your discussion of Final Recommended Budget.
In light of your Board's new direction, staff recommends you approve the second option and forego any change to business hours until more is known about the financial impacts of the COVID-19 crisis and how it may ultimately impact staffing levels. As your Board well knows, all of the impacts to staffing and the heavy workloads resulting from the long series of disasters sustained by Lake County are not fully resolved at this time and our capacity to provide public services remains seriously impacted.
Background
California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. You are very probably also aware it is common practice in California Counties to periodically revisit public hours, and establish any changes by Resolution.
On August 28, 2018, your Board adopted Resolution No. 2018-118, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, Friday closures were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Your initial authorization facilitated a six-month pilot, bringing public hours of County offices into alignment with norms of the Cities of Clearlake and Lakeport.
The ongoing need of reduced public hours was affirmed by your Board December 4, 2018, March 12, 2019, by adopting Resolution No. 2019-35, and again September 10, 2019, adopting Resolution No. 2019-136, extending Friday closures through Tuesday, March 10, 2020. On March 10, Resolution No. 2020-25 authorized Friday closures through May 10.
Recommended Action
Adopt Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse.
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of a Resolution Amending Resolution No. 2018-118 Establishing Temporary Alternative Office Hours for County offices Located in and Surrounding the Lake County Courthouse or Alternative Direction to Staff
Executive Summary: (include fiscal and staffing impact narrative):
When the Friday closure pilot was initiated, staff vacancy rates had recently trended around 20%, county-wide, and this trend has held relatively steady (+/- a few percentage points) in the time since.
Earlier this year, your Board received feedback at a workshop on Economic Development that Friday closures have been inconvenient for some members of the public. On March 10, further public comment was received from representatives of the Real Estate industry, noting inconvenience and delays in deal closures. In the interim, the COVID-19 crisis upset many norms, and County offices were entirely closed to the public as a consequence of federal and state guidance and mandates.
Just prior to the COVID-19 Shelter in Place Order, your Board directed staff to initiate discussion with Department Heads, to determine the feasibility of generally resuming normal business hours (Monday-Friday, 8am-5pm). 19 Department Heads responded to a survey, with most indicating willingness to reopen if directed to do so by your Board. However, Department Heads opined that the protected work time since August 2018 has had significant benefits, and profound financial and staffing-related challenges remain.
On June 16, 2020, while reviewing Recommended Budget for Fiscal Year 2020/2021, due to the anticipated negative financial impacts resulting from the COVID-19 crisis, your Board directed that for Final Recommended Budget (to be heard on September 23, 2020), Departments should plan to reduce expenditures, make sure all contracts for services include non-appropriations clauses in the event funding levels are insufficient and take steps to eliminate unfilled vacant positions.
At the direction of your Board, staff has returned with two Resolution options for your consideration:
The first enables resumption of normal business hours as of the week of July 6, 2020.
The second provides for the extension of Friday closures through October 9, 2020, so reconsideration can be given during your discussion of Final Recommended Budget.
In light of your Board's new direction, staff recommends you approve the second option and forego any change to business hours until more is known about the financial impacts of the COVID-19 crisis and how it may ultimately impact staffing levels. As your Board well knows, all of the impacts to staffing and the heavy workloads resulting from the long series of disasters sustained by Lake County are not fully resolved at this time and our capacity to provide public services remains seriously impacted.
Background
California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. You are very probably also aware it is common practice in California Counties to periodically revisit public hours, and establish any changes by Resolution.
On August 28, 2018, your Board adopted Resolution No. 2018-118, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, Friday closures were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Your initial authorization facilitated a six-month pilot, bringing public hours of County offices into alignment with norms of the Cities of Clearlake and Lakeport.
The ongoing need of reduced public hours was affirmed by your Board December 4, 2018, March 12, 2019, by adopting Resolution No. 2019-35, and again September 10, 2019, adopting Resolution No. 2019-136, extending Friday closures through Tuesday, March 10, 2020. On March 10, Resolution No. 2020-25 authorized Friday closures through May 10.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse.
Supervisor Crandell offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Brown, Scott, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Special Districts Administrator Jan Coppinger, Public Works Director/ Water Resources Director/ Interim Community Development Director Scott De Leon, Sheriff Brian Martin, Public Services Director Lars Ewing, and Health Services Director Denise Pomeroy.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Linda Rushing and Frank, No one else wished to speak and the public input portion of this item was closed.
7.3Demonstration of Virtual/In-Person Hybrid Approach to Board of Supervisors Meetings
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Your Board has requested that staff provide a demonstration on how Board meetings will work when you the Board room is reopened for in-person meetings. As you know, starting with your June 30, 2020 special meeting, we have developed a solution which will bring together the ZOOM virtual participation option while also opening the Board room for those who wish to meet in-person.
Recommended Action
Demonstration only. No action.
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Demonstration of Virtual/In-Person Hybrid Approach to Board of Supervisors Meetings
Executive Summary: (include fiscal and staffing impact narrative):
Your Board has requested that staff provide a demonstration on how Board meetings will work when you the Board room is reopened for in-person meetings. As you know, starting with your June 30, 2020 special meeting, we have developed a solution which will bring together the ZOOM virtual participation option while also opening the Board room for those who wish to meet in-person.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Demonstration only. No action.
Demonstration Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Information Technology Technician Jake Reinke and Videographer Samuel Euston spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Report from the County Space Use Committee Regarding the Use of County Juvenile Hall Facility for a Temporary Support Shelter Targeting Lake County’s Chronically Homeless Population
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
During your Board's June 16, 2020 meeting, you approved the release of a Request for Proposals (RFP) for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population. Discussion of that item made reference to potential use of the County's Juvenile Hall facility, which closed as a detention facility October 15, 2015.
You will also recall the concept of using Juvenile Hall as a "Housing Navigational Hub" was discussed urging your May 19, 2020 agenda and your Board approved the use of staff time to research the cost and needs.
Given that the RFP had to be issued on an urgent basis, on June 18, 2020, the Space Use Committee met to discuss use of the Juvenile Hall for a temporary support shelter as described above.
The Committee is supportive of use of Juvenile Hall on a temporary basis for continued compliance with the Governor's COVID-19 bed requirements and recommends a duration of 6-month, with further consideration during that time as to long-term uses of the facility.
Recommended Action
No action, report only.
Original memo text
Memorandum
Date: June 23, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Report from the County Space Use Committee Regarding the Use of County Juvenile Hall Facility for a Temporary Support Shelter Targeting Lake County's Chronically Homeless Population
Executive Summary: (include fiscal and staffing impact narrative):
During your Board's June 16, 2020 meeting, you approved the release of a Request for Proposals (RFP) for daily operations and fiscal management of a temporary support shelter targeting Lake County's chronically homeless population. Discussion of that item made reference to potential use of the County's Juvenile Hall facility, which closed as a detention facility October 15, 2015.
You will also recall the concept of using Juvenile Hall as a "Housing Navigational Hub" was discussed urging your May 19, 2020 agenda and your Board approved the use of staff time to research the cost and needs.
Given that the RFP had to be issued on an urgent basis, on June 18, 2020, the Space Use Committee met to discuss use of the Juvenile Hall for a temporary support shelter as described above.
The Committee is supportive of use of Juvenile Hall on a temporary basis for continued compliance with the Governor's COVID-19 bed requirements and recommends a duration of 6-month, with further consideration during that time as to long-term uses of the facility.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: No action, report only.
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chief Probation Officer Rob Howe spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $1,200,000 and authorize the Board Chair to sign the Agreement.
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. As LCBHS has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action
Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $1,200,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $1,200,000 |
|---|---|
| Amount Budgeted | $1,200,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: June 23, 2020
To: Lake County Board of Supervisors
From: Todd Metcalf, MPA
Behavioral Health Services Director
Subject: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $1,200,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. As LCBHS has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $1,200,000 Amount Budgeted: $1,200,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique nature of goods/services
Recommended Action: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $1,200,000 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Sabatier, and by vote of the Board, approved to (a) waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approved the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $1,200,000 and authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Brown, Scott, and Simon
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
Motion carried
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, approved the response of the County of Lake to FERC regarding the feasibility report of the NOI parties and request for further study for FERC project no. 77, Potter Valley Hydroelectric Project. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Brown, and Simon
Absent- Supervisor: 1 - Scott
8.2Conference with Legal Counsel: Decision Whether to Initiate Litigation pursuant to Government Code section 54956.9(d)(4): One potential case
Closed Session Item
No action taken.