Lake County Meetings — interactive archive

Board Of Supervisors — Tuesday, October 6, 2020

9:00 AM · Board Chambers

Approved minutes (PDF)

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1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Discussion and consideration for temporarily funding the purchase of a property in the Middle Creek Restoration Project Action Item Motion carried · 2 motions
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Public Works/Water Resources Director · Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Discussion and consideration for temporarily funding the purchase of a property in the Middle Creek Restoration Project

Executive Summary

(include fiscal and staffing impact narrative): (a)This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b)Your Board, sitting as the Board of Directors for the Lake County Watershed Protection District, previously approved the purchase of the residential property owned by Mary Martin as part of the Middle Creek Marsh Restoration project. This purchase is being funded through a Flood Protection Corridor Program Grant we have obtained through the State of California, which funds 100% of the property acquisition and relocation costs. Prior to making an offer to the seller, an environmental review of the property and an appraisal was performed. The State reviewed and approved these documents prior to any discussions with the property owner, and all final paperwork is currently in processing for funding by the State with an anticipated funding release date of six to eight weeks. We recently were informed however that Ms. Martin's escrow on the property where she intends to relocate needs to close prior to the anticipated funding date from the State and without that State funding her escrow is in jeopardy. Your Board has previously provided temporary loans for property purchases for similar situations with this project, and staff is respectfully requesting your consideration of once again using County reserve funds to complete this acquisition. It is important to note that the acquisition of property for this project consists of two parts: the purchase of the existing property and the purchase of a comparable relocation property. Both of these require appraisals to determine current value and the purchase differential, and though separate actions, each need to occur to complete the process. If the escrow for the relocation property is not completed, the entire process will need to start over. A summary of the property purchase and the estimated costs that would be required is as follows: APN 004-016-33, 8220 Sailor Ave., Upper Lake: The 7.6 acre property contains a residence and out buildings and is owned by Mary T. Martin. The acquisition costs are as follows: Purchase Price: $210,000 Purchase Differential: $79,000 Total Costs: $14,159 Total Expenditure = $303,159 Please recall that these fees have been established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. These acquisitions are fully funded by the DWR Grant. The Lake County Watershed Protection District does not have sufficient funds in reserve to complete this purchase and we are recommending that the funds be loaned from the County infrastructure reserve.

Recommended Action

(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item. (b) Should your Board wish to proceed, staff recommends you take the following action by motion: "Approve transfer of funds from Fund 153 to Water Resources in an amount not to exceed $600,000."

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Public Works/Water Resources Director Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Discussion and consideration for temporarily funding the purchase of a property in the Middle Creek Restoration Project Executive Summary: (include fiscal and staffing impact narrative): (a)This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b)Your Board, sitting as the Board of Directors for the Lake County Watershed Protection District, previously approved the purchase of the residential property owned by Mary Martin as part of the Middle Creek Marsh Restoration project. This purchase is being funded through a Flood Protection Corridor Program Grant we have obtained through the State of California, which funds 100% of the property acquisition and relocation costs. Prior to making an offer to the seller, an environmental review of the property and an appraisal was performed. The State reviewed and approved these documents prior to any discussions with the property owner, and all final paperwork is currently in processing for funding by the State with an anticipated funding release date of six to eight weeks. We recently were informed however that Ms. Martin's escrow on the property where she intends to relocate needs to close prior to the anticipated funding date from the State and without that State funding her escrow is in jeopardy. Your Board has previously provided temporary loans for property purchases for similar situations with this project, and staff is respectfully requesting your consideration of once again using County reserve funds to complete this acquisition. It is important to note that the acquisition of property for this project consists of two parts: the purchase of the existing property and the purchase of a comparable relocation property. Both of these require appraisals to determine current value and the purchase differential, and though separate actions, each need to occur to complete the process. If the escrow for the relocation property is not completed, the entire process will need to start over. A summary of the property purchase and the estimated costs that would be required is as follows: APN 004-016-33, 8220 Sailor Ave., Upper Lake: The 7.6 acre property contains a residence and out buildings and is owned by Mary T. Martin. The acquisition costs are as follows: Purchase Price: $210,000 Purchase Differential: $79,000 Total Costs: $14,159 Total Expenditure = $303,159 Please recall that these fees have been established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. These acquisitions are fully funded by the DWR Grant. The Lake County Watershed Protection District does not have sufficient funds in reserve to complete this purchase and we are recommending that the funds be loaned from the County infrastructure reserve. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item. (b) Should your Board wish to proceed, staff recommends you take the following action by motion: "Approve transfer of funds from Fund 153 to Water Resources in an amount not to exceed $600,000."
a) On motion of Supervisor Sabatier, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon b) On motion of Supervisor Sabatier, and by vote of the Board, approved the transfer of funds from Budget Code 153 to Water Resources at no more than $600,000. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: a) Water Resources Director Scott De Leon presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item is closed. b) County Administrative Officer Carol Huchingson and County Counsel Anita Grant spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item is closed.

5. Approval of the Consent Agenda

5.1Adopt Proclamation Of Appreciation for Diane Fridley and the Registrar of Voters Staff On Successfully Conducting the March 3, 2020 Presidential Primary Election Proclamation passed on consent Motion carried · 3 motions
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
5.2Adopt Proclamation Designating the month of October 2020 as Domestic Violence Awareness Month in Lake County Proclamation passed on consent
5.3Approve Certification for Receipt of Realignment Backfill Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020 Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Approve Certification for Receipt of Realignment Backfill Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020

Executive Summary

(include fiscal and staffing impact narrative): Starting October 1, 2020, and every thirty days thereafter during Fiscal Year 2020-2021, as your County Administrative Officer, I am required to submit a certification form, to the California Department of Finance, for receipt of Realignment Backfill Funds. A copy of the form I signed and submitted on behalf of our County, for October 1, 2020, is attached for your review and consideration. On your October 6, 2020 agenda, I am asking that your Board ratify my submittal of this certification form on behalf of Lake County.

Recommended Action

Ratify Certification for Receipt of Realignment Backfill Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Economic Development Disaster Recovery County Workforce

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Approve Certification for Receipt of Realignment Backfill Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020 Executive Summary: (include fiscal and staffing impact narrative): Starting October 1, 2020, and every thirty days thereafter during Fiscal Year 2020-2021, as your County Administrative Officer, I am required to submit a certification form, to the California Department of Finance, for receipt of Realignment Backfill Funds. A copy of the form I signed and submitted on behalf of our County, for October 1, 2020, is attached for your review and consideration. On your October 6, 2020 agenda, I am asking that your Board ratify my submittal of this certification form on behalf of Lake County. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Ratify Certification for Receipt of Realignment Backfill Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020.
5.4Approve Memorandum of Understanding (MOU) By and Between County of Colusa and County of Lake for Agricultural Commissioner/Sealer of Weights and Measures and Air Pollution Control Officer Duties, effective October 6, 2020 Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Approve Memorandum of Understanding (MOU) By and Between County of Colusa and County of Lake for Agricultural Commissioner/Sealer of Weights and Measures and Air Pollution Control Officer Duties, effective October 6, 2020

Executive Summary

(include fiscal and staffing impact narrative): Staff was recently contacted by Colusa County officials regarding their need for short-term Agricultural Commissioner/Sealer/Air Pollution Control Officer services. In Colusa County, these functions are handled by one department head who recently resigned and it is necessary to have an acting appointee in these capacities pending recruitment there. Agricultural Commissioner Steve Hajik and APCO Doug Gearhart have both expressed a willingness to provide needed support to Colusa County and have indicated that doing so will not negatively impact their workloads for Lake County. Pursuant to the attached MOU, with the approval of your Board, Lake County will provide the services of their Agricultural Commissioner/Sealer (Steven Hajik) and Air Pollution Control Officer (Doug Gearhart) on a short term basis effective October 6, 2020 through April 30, 2021. In exchange for these services, Colusa County will pay Lake County a total of $2,000 per month to be split between Department Heads Hajik and Gearhart, plus travel expenses, if needed. The MOU contains a 30 day termination clause should Colusa County be able to fill its vacancy prior to April 30, 2021. It is anticipated that much of the work under this MOU will be performed remotely. Colusa's Assistant Commissioner will provide daily oversight in Colusa County. In addition to approving this MOU, staff requests your Board authorize the Chair to sign Report of Appointment (ROA) documents for Steven Hajik and Doug Gearhart, to increase their pay by 10% during the term of this MOU, to compensate for their work done and paid for by Colusa County.

Recommended Action

(a) Approve Memorandum of Understanding (MOU) By and Between County of Colusa and County of Lake for Agricultural Commissioner/Sealer of Weights and Measures and Air Pollution Control Officer Duties, effective October 6, 2020 (b) Authorize the Chair to sign ROA's for Steven Hajik and Doug Gearhart, to increase their pay by 10% during the term of this MOU, to compensate for their work done and paid for my Colusa County.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Approve Memorandum of Understanding (MOU) By and Between County of Colusa and County of Lake for Agricultural Commissioner/Sealer of Weights and Measures and Air Pollution Control Officer Duties, effective October 6, 2020 Executive Summary: (include fiscal and staffing impact narrative): Staff was recently contacted by Colusa County officials regarding their need for short-term Agricultural Commissioner/Sealer/Air Pollution Control Officer services. In Colusa County, these functions are handled by one department head who recently resigned and it is necessary to have an acting appointee in these capacities pending recruitment there. Agricultural Commissioner Steve Hajik and APCO Doug Gearhart have both expressed a willingness to provide needed support to Colusa County and have indicated that doing so will not negatively impact their workloads for Lake County. Pursuant to the attached MOU, with the approval of your Board, Lake County will provide the services of their Agricultural Commissioner/Sealer (Steven Hajik) and Air Pollution Control Officer (Doug Gearhart) on a short term basis effective October 6, 2020 through April 30, 2021. In exchange for these services, Colusa County will pay Lake County a total of $2,000 per month to be split between Department Heads Hajik and Gearhart, plus travel expenses, if needed. The MOU contains a 30 day termination clause should Colusa County be able to fill its vacancy prior to April 30, 2021. It is anticipated that much of the work under this MOU will be performed remotely. Colusa's Assistant Commissioner will provide daily oversight in Colusa County. In addition to approving this MOU, staff requests your Board authorize the Chair to sign Report of Appointment (ROA) documents for Steven Hajik and Doug Gearhart, to increase their pay by 10% during the term of this MOU, to compensate for their work done and paid for by Colusa County. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Approve Memorandum of Understanding (MOU) By and Between County of Colusa and County of Lake for Agricultural Commissioner/Sealer of Weights and Measures and Air Pollution Control Officer Duties, effective October 6, 2020 (b) Authorize the Chair to sign ROA's for Steven Hajik and Doug Gearhart, to increase their pay by 10% during the term of this MOU, to compensate for their work done and paid for my Colusa County.
5.5(a) Adopt Resolution of the Governing Body of the County of Lake Authorizing Proposition 64 Public Health & Safety Grant Program Funding; and (b) Approve Agreement No. BSCC 937- 20 by and between the Board of State and Community Corrections and the County of Lake in the amount of $996,173, for cannabis code enforcement and comprehensive “WRAP” program services Resolution passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: (a) Adopt Resolution of the Governing Body of the County of Lake Authorizing Proposition 64 Public Health & Safety Grant Program Funding; and (b) Approve Agreement No. BSCC 937- 20 by and between the Board of State and Community Corrections and the County of Lake in the amount of $996,173, for cannabis code enforcement and comprehensive "WRAP" program services and authorize the Chair to sign

Executive Summary

(include fiscal and staffing impact narrative): On March 24, 2020, your Board directed staff to prepare a proposal for Proposition 64 Public Health & Safety Grant Program funding. Local jurisdictions are eligible for up to $1 million in funding disbursed over a 3 year term. The County's proposal requested $996,173.00 in two program areas: $496,173 was requested to support cannabis code enforcement. $500,000 was requested for the Lake County Office of Education to administer a comprehensive "WRAP" program to provide access to services for youths in need. On August 5, 2020, a representative from the Board of State and Community Corrections (BSCC) notified staff that Lake County's application met their committee's rating criteria and is recommended for approval. This conditional award was given final approval by the BSCC Board on September 10, 2020. A resolution authorizing the County Administrative Officer or Chair of the Board Supervisors to sign the grant agreement is necessary to complete the funding process. The proposed resolution and grant agreement are attached for your Board's consideration.

Recommended Action

Adopt Resolution of the Governing Body of the County of Lake Authorizing Proposition 64 Public Health & Safety Grant Program Funding Approve and Authorize the Chair to Sign Standard Agreement No. BSCC 937- 20 by and between the Board of State and Community Corrections and the County of Lake in the amount of $996,173

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Economic Development Community Collaboration Business Process Efficiency

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: (a) Adopt Resolution of the Governing Body of the County of Lake Authorizing Proposition 64 Public Health & Safety Grant Program Funding; and (b) Approve Agreement No. BSCC 937- 20 by and between the Board of State and Community Corrections and the County of Lake in the amount of $996,173, for cannabis code enforcement and comprehensive "WRAP" program services and authorize the Chair to sign Executive Summary: (include fiscal and staffing impact narrative): On March 24, 2020, your Board directed staff to prepare a proposal for Proposition 64 Public Health & Safety Grant Program funding. Local jurisdictions are eligible for up to $1 million in funding disbursed over a 3 year term. The County's proposal requested $996,173.00 in two program areas: $496,173 was requested to support cannabis code enforcement. $500,000 was requested for the Lake County Office of Education to administer a comprehensive "WRAP" program to provide access to services for youths in need. On August 5, 2020, a representative from the Board of State and Community Corrections (BSCC) notified staff that Lake County's application met their committee's rating criteria and is recommended for approval. This conditional award was given final approval by the BSCC Board on September 10, 2020. A resolution authorizing the County Administrative Officer or Chair of the Board Supervisors to sign the grant agreement is necessary to complete the funding process. The proposed resolution and grant agreement are attached for your Board's consideration. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution of the Governing Body of the County of Lake Authorizing Proposition 64 Public Health & Safety Grant Program Funding Approve and Authorize the Chair to Sign Standard Agreement No. BSCC 937- 20 by and between the Board of State and Community Corrections and the County of Lake in the amount of $996,173
5.6Adopt Resolution approving Agreement No. 20-0506-021-SF with California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine Program for period July 1, 2020 through June 30, 2021 in the amount of $6,512.08 Resolution passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Steven Hajik, Agricultural Commissioner/ Sealer of Weights and Measures · Subject: Adopt Resolution approving Agreement No. 20-0506-021-SF with California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine Program for period July 1, 2020 through June 30, 2021 in the amount of $6,512.08

Executive Summary

I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the Sudden Oak Death Quarantine program in Lake County from July 1, 2020 through June 30, 2021.The agreement amount is $6,512.08. The Sudden Oak Death (SOD) Agreement includes reimbursement for federal and state quarantine enforcement activities involving SOD. This includes inspection and surveys of host plants, enforcing soil regulations, firewood inspections, monitoring the green waste compost industries and issuing certificates for compliance. Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.

Recommended Action

Adopt Resolution approving Agreement No. 20-0506-021-SF with California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine Program for period July 1, 2020 through June 30, 2021 in the amount of $6,512.08
Cost
Amount Budgeted$6,512.08

Strategic priorities: Well-being of Residents Economic Development Revenue Generation

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Steven Hajik, Agricultural Commissioner/ Sealer of Weights and Measures Subject: Adopt Resolution approving Agreement No. 20-0506-021-SF with California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine Program for period July 1, 2020 through June 30, 2021 in the amount of $6,512.08 Executive Summary: I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the Sudden Oak Death Quarantine program in Lake County from July 1, 2020 through June 30, 2021.The agreement amount is $6,512.08. The Sudden Oak Death (SOD) Agreement includes reimbursement for federal and state quarantine enforcement activities involving SOD. This includes inspection and surveys of host plants, enforcing soil regulations, firewood inspections, monitoring the green waste compost industries and issuing certificates for compliance. Should the board adopt this resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted:$6,512.08 Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution approving Agreement No. 20-0506-021-SF with California Department of Food and Agriculture for Compliance with the Sudden Oak Death Quarantine Program for period July 1, 2020 through June 30, 2021 in the amount of $6,512.08
5.7Adopt Resolution Approving Agreement No. 20-0080 with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for period July 1, 2020 through June 30, 2021 in the amount of $11,464.46 Resolution passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Steven Hajik, Agricultural Commissioner/ Sealer of Weights and Measures · Subject: Adopt Resolution Approving Agreement No. 20-0080 with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for period July 1, 2020 through June 30, 2021 in the amount of $11,464.46

Executive Summary

I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the High Risk Pest Exclusion in Lake County from July 1, 2020 through the June 30, 2021. The new agreement amount is $11,464.46. This is a state program that reimburses the Agricultural Commissioner's office for inspections plant shipment at distributions center like UPS, the Post Office, and truck shipments at local stores. This program is critical for Lake County agricultural because it prevents invasive pests and diseases from becoming established in the county. Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, one (one) copy of the Contractor Certification Clauses, one (1) copy of the Postconsumer-Content Certification (Cal Recycle 74), and one (1) copy of the Board Resolution and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records.

Recommended Action

Adopt Resolution Approving Agreement No. 20-0080 with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for period July 1, 2020 through June 30, 2021.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Economic Development Revenue Generation

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Steven Hajik, Agricultural Commissioner/ Sealer of Weights and Measures Subject: Adopt Resolution Approving Agreement No. 20-0080 with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for period July 1, 2020 through June 30, 2021 in the amount of $11,464.46 Executive Summary: I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the High Risk Pest Exclusion in Lake County from July 1, 2020 through the June 30, 2021. The new agreement amount is $11,464.46. This is a state program that reimburses the Agricultural Commissioner's office for inspections plant shipment at distributions center like UPS, the Post Office, and truck shipments at local stores. This program is critical for Lake County agricultural because it prevents invasive pests and diseases from becoming established in the county. Should the Board adopt this Resolution, please have the chair sign and return one (1) copy of the Agreement, one (one) copy of the Contractor Certification Clauses, one (1) copy of the Postconsumer-Content Certification (Cal Recycle 74), and one (1) copy of the Board Resolution and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution Approving Agreement No. 20-0080 with California Department of Food and Agriculture for compliance with the High Risk Pest Exclusion Program for period July 1, 2020 through June 30, 2021.
5.8(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County in the amount of $200,000 for opening and operation of Hope Center for Fiscal Year 2020-21 and authorize the Chair to sign Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County in the amount of $200,000 for opening and operation of Hope Center for Fiscal Year 2020-21 and authorize the Chair to sign.

Executive Summary

LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has agreed to contract with Hope Is Rising Lake County to open and operate Hope Center, which is a resource that will serve the unsheltered homeless population of Lake County. Which exemption is being requested? 38.2 How long has Agreement been in place? New When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County in the amount of $200,000 for opening and operation of Hope Center for Fiscal Year 2020-21 and authorize the Chair to sign.
Cost
Estimated Cost$200,000
Amount Budgeted$200,000
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County in the amount of $200,000 for opening and operation of Hope Center for Fiscal Year 2020-21 and authorize the Chair to sign. Executive Summary: LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has agreed to contract with Hope Is Rising Lake County to open and operate Hope Center, which is a resource that will serve the unsheltered homeless population of Lake County. If not budgeted, fill in the blanks below only: Estimated Cost: $200,000 Amount Budgeted: $200,000 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? New When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County in the amount of $200,000 for opening and operation of Hope Center for Fiscal Year 2020-21 and authorize the Chair to sign.
5.9(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Social Solutions Global, Inc. (SSG) for the Service and Coordination of Activities Involved With the Lake County Continuum of Care Homeless Management Integration System (HMIS) Software for Fiscal Years 2020-21 through 2023-24 for a total contract maximum of $115,800 and authorize the Board Chair to sign the Agreement Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Social Solutions Global, Inc. (SSG) for the Service and Coordination of Activities Involved With the Lake County Continuum of Care Homeless Management Integration System (HMIS) Software for Fiscal Years 2020-21 through 2023-24 for a total contract maximum of $115,800.0 and authorize the Board Chair to sign the Agreement.

Executive Summary

LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). One of the federal requirements of CoCs is to have a Housing Management Information Systems (HMIS), which therefore falls under the responsibility of LCBHS. The Lake County CoC has determined that Social Solutions Global, Inc. (SSG) was the best choice for this project. Which exemption is being requested? 38.2 How long has Agreement been in place? New this year When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Social Solutions Global, Inc. (SSG) for the Service and Coordination of Activities Involved With the Lake County Continuum of Care Homeless Management Integration System (HMIS) Software for Fiscal Years 2020-21 through 2023-24 for a total contract maximum of $115,800.0 and authorize the Board Chair to sign the Agreement.
Cost
Estimated Cost$115,800
Amount Budgeted$115,800
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Social Solutions Global, Inc. (SSG) for the Service and Coordination of Activities Involved With the Lake County Continuum of Care Homeless Management Integration System (HMIS) Software for Fiscal Years 2020-21 through 2023-24 for a total contract maximum of $115,800.0 and authorize the Board Chair to sign the Agreement. Executive Summary: LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). One of the federal requirements of CoCs is to have a Housing Management Information Systems (HMIS), which therefore falls under the responsibility of LCBHS. The Lake County CoC has determined that Social Solutions Global, Inc. (SSG) was the best choice for this project. If not budgeted, fill in the blanks below only: Estimated Cost: $115,800 Amount Budgeted: $115,800 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? New this year When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Social Solutions Global, Inc. (SSG) for the Service and Coordination of Activities Involved With the Lake County Continuum of Care Homeless Management Integration System (HMIS) Software for Fiscal Years 2020-21 through 2023-24 for a total contract maximum of $115,800.0 and authorize the Board Chair to sign the Agreement.
5.10(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Community Planning Program (CPP) Process for Fiscal Year 2020-21 for a contract maximum of $61,675 and authorize the Board Chair to sign the Agreement Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Community Planning Program (CPP) Process for Fiscal Year 2020-21 for a contract maximum of $61,675 and authorize the Board Chair to sign the Agreement.

Executive Summary

Lake County Behavioral Health Services (LCBHS) has previously contracted with the contractor for assistance with MHSA three year plans and updates; therefore, LCBHS is willing to contract with RDA in order to receive their assistance with the Community Planning Program process for Fiscal Year 2020-21. LCBHS is requesting approval of the Agreement with Resource Development Associates for the Community Planning Program process for Fiscal Year 2019-20 for a contract maximum of $61,675. Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Community Planning Program (CPP) Process for Fiscal Year 2020-21 for a contract maximum of $61,675 and authorize the Board Chair to sign the Agreement.
Cost
Estimated Cost$61,675
Amount Budgeted$61,675
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Community Planning Program (CPP) Process for Fiscal Year 2020-21 for a contract maximum of $61,675 and authorize the Board Chair to sign the Agreement. Executive Summary: Lake County Behavioral Health Services (LCBHS) has previously contracted with the contractor for assistance with MHSA three year plans and updates; therefore, LCBHS is willing to contract with RDA in order to receive their assistance with the Community Planning Program process for Fiscal Year 2020-21. LCBHS is requesting approval of the Agreement with Resource Development Associates for the Community Planning Program process for Fiscal Year 2019-20 for a contract maximum of $61,675. If not budgeted, fill in the blanks below only: Estimated Cost: $61,675 Amount Budgeted: $61,675 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Community Planning Program (CPP) Process for Fiscal Year 2020-21 for a contract maximum of $61,675 and authorize the Board Chair to sign the Agreement.
5.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for additional services provided during Fiscal Year 2019-20 for a contract maximum of $36,150.00 and authorize the Board Chair to sign the Agreement Action Item passed on consent
Staff memo

Date: September 29, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for additional services provided during Fiscal Year 2019-20 for a contract maximum of $36,150.00 and authorize the Board Chair to sign the Agreement.

Executive Summary

: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for services provided in Fiscal Year 2019-20. Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse. As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for additional services provided during Fiscal Year 2019-20 for a contract maximum of $36,150.00 and authorize the Board Chair to sign the Agreement.
Cost
Estimated Cost$36,150
Amount Budgeted$36,150
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: September 29, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for additional services provided during Fiscal Year 2019-20 for a contract maximum of $36,150.00 and authorize the Board Chair to sign the Agreement. Executive Summary: : Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for services provided in Fiscal Year 2019-20. Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse. As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. If not budgeted, fill in the blanks below only: Estimated Cost: $36,150 Amount Budgeted: $36,150 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2020-21 to compensate for additional services provided during Fiscal Year 2019-20 for a contract maximum of $36,150.00 and authorize the Board Chair to sign the Agreement.
5.12(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2020-21 for a contract maximum of $125,000 and authorize the Board Chair to sign Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2020-21 for a contract maximum of $125,000 and authorize the Board Chair to sign

Executive Summary

The Mother-Wise program serves to address the issue of Perinatal Mood and Anxiety Disorders in mothers of newborn children in Lake County. Lake County Behavioral Health Services (LCBHS) has continued to support the Mother-Wise Program under the Perinatal Mood and Anxiety Disorders Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2020-21 for a contract maximum of $125,000 and authorize the Board Chair to sign.
Cost
Estimated Cost$125,000
Amount Budgeted$125,000
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2020-21 for a contract maximum of $125,000 and authorize the Board Chair to sign Executive Summary: The Mother-Wise program serves to address the issue of Perinatal Mood and Anxiety Disorders in mothers of newborn children in Lake County. Lake County Behavioral Health Services (LCBHS) has continued to support the Mother-Wise Program under the Perinatal Mood and Anxiety Disorders Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. If not budgeted, fill in the blanks below only: Estimated Cost: $125,000 Amount Budgeted: $125,000 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique Nature of Goods/Services Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2020-21 for a contract maximum of $125,000 and authorize the Board Chair to sign.
5.13(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services provided in Fiscal Year 2019-20 for a contract maximum of $52,110 and authorize the Board Chair to sign the Agreement Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services provided in Fiscal Year 2019-20 for a contract maximum of $52,110 and authorize the Board Chair to sign the Agreement.

Executive Summary

Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services

Recommended Action

(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services provided in Fiscal Year 2019-20 for a contract maximum of $52,110 and authorize the Board Chair to sign the Agreement.
Cost
Estimated Cost$52,110
Amount Budgeted$52,110
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services provided in Fiscal Year 2019-20 for a contract maximum of $52,110 and authorize the Board Chair to sign the Agreement. Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. If not budgeted, fill in the blanks below only: Estimated Cost: $52,110 Amount Budgeted: $52,110 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services provided in Fiscal Year 2019-20 for a contract maximum of $52,110 and authorize the Board Chair to sign the Agreement.
5.14(a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approving the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $1,000,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approving the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $1,000,000 and authorize the Board Chair to sign the Agreement

Executive Summary

North American Mental Health Services will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, NAMHS TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of LCBH's Physician Assistant. As LCBHS has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.

Recommended Action

Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approving the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $1,000,000 and authorize the Board Chair to sign the Agreement
Cost
Estimated Cost$1,000,000
Amount Budgeted$1,000,000
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approving the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $1,000,000 and authorize the Board Chair to sign the Agreement Executive Summary: North American Mental Health Services will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, NAMHS TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of LCBH's Physician Assistant. As LCBHS has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. If not budgeted, fill in the blanks below only: Estimated Cost: $1,000,000 Amount Budgeted: $1,000,000 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approving the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $1,000,000 and authorize the Board Chair to sign the Agreement
5.15(a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20 for a contract maximum of $171,684.19 and authorize the Board Chair to sign the Agreement. Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Todd Metcalf, M.P.A. Behavioral Health Services Director · Subject: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20 for a contract maximum of $171,684.19 and authorize the Board Chair to sign the Agreement.

Executive Summary

Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20. Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. As LCBHS has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services

Recommended Action

Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20 for a contract maximum of $171,684.19 and authorize the Board Chair to sign the Agreement.
Cost
Estimated Cost$171,684.19
Amount Budgeted$171,684.19
Additional Requested$0

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Todd Metcalf, M.P.A. Behavioral Health Services Director Subject: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20 for a contract maximum of $171,684.19 and authorize the Board Chair to sign the Agreement. Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20. Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. As LCBHS has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. If not budgeted, fill in the blanks below only: Estimated Cost: $171,684.19 Amount Budgeted: $171,684.19 Additional Requested: $0 Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2 How long has Agreement been in place? Ongoing When was purchase last rebid? N/A Reason for request to waive bid? Unique nature of Goods/Services Recommended Action: Consideration of (a) Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2020-21 for compensation for services rendered during Fiscal Year 2019-20 for a contract maximum of $171,684.19 and authorize the Board Chair to sign the Agreement.
5.16Approve Minutes of the Board of Supervisors Meetings July 28, 2020, August 4, 2020, September 10, 2020, and September 15, 2020 Minutes passed on consent
BOSMinutes07282020 BOSMinutes08042020 BOSMinutes09102020 BOSMinutes09152020
5.17Approve Budget Transfer and Second Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. for the Purchase of Additional Voting Equipment in the amount $1,600, and Authorize the Chair to Sign Agreement pulled on consent Motion carried
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair of the Lake County Board of Supervisors · From: Maria Valadez, Registrar of Voters · Subject: Approve Budget Transfer and Second Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. for the Purchase of Additional Voting Equipment, and authorize the Chair to sign.

Executive Summary

(include fiscal and staffing impact narrative): On March 19, 2019, an Agreement with Hart InterCivic, Inc. was entered into which allowed the County to purchase the new Verity voting system and accessories. Executive Order N-64-20, issued by Governor Newsom on May 8, 2020, mandated all eligible voters be issued a vote-by-mail ballot. Given this is a Presidential Election, it is anticipated voter turnout may be higher than previous countywide elections. Additional scan stations are therefore needed to manage the increased workload and certify Election results by the deadline. "Exhibit B," PDF page 6 of the attached Amended Agreement, details the additional equipment proposed for purchase. In preparation for the County Budget Cycle, staff had anticipated a cost no greater than $52,000. The total is $53,597.44, therefore a Budget Transfer of $1,600 is attached, to cover the cost. As your Board is aware, our office applied for State funding and has been allocated monies from the Secretary of State which require a dollar-for-dollar County match. The State will reimburse the County at a later date, based on claims submitted to the Secretary of State. Staff respectfully requests your Board Approve the Budget Transfer and attached Agreement.

Recommended Action

Approve the Budget Transfer and Second Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. for the purchase of additional voting equipment, and authorize the Chair to sign. MEMOS/BOS.ADMIN// BOS Memo Template 2nd Amdmnt Hart InterCivic Inc. Master Agreement
Cost
Estimated Cost$53,597.44
Amount Budgeted$52,000.00
Additional Requested$1,600

Strategic priorities: Well-being of Residents Technology Upgrades Business Process Efficiency

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair of the Lake County Board of Supervisors From: Maria Valadez, Registrar of Voters Subject: Approve Budget Transfer and Second Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. for the Purchase of Additional Voting Equipment, and authorize the Chair to sign. Executive Summary: (include fiscal and staffing impact narrative): On March 19, 2019, an Agreement with Hart InterCivic, Inc. was entered into which allowed the County to purchase the new Verity voting system and accessories. Executive Order N-64-20, issued by Governor Newsom on May 8, 2020, mandated all eligible voters be issued a vote-by-mail ballot. Given this is a Presidential Election, it is anticipated voter turnout may be higher than previous countywide elections. Additional scan stations are therefore needed to manage the increased workload and certify Election results by the deadline. "Exhibit B," PDF page 6 of the attached Amended Agreement, details the additional equipment proposed for purchase. In preparation for the County Budget Cycle, staff had anticipated a cost no greater than $52,000. The total is $53,597.44, therefore a Budget Transfer of $1,600 is attached, to cover the cost. As your Board is aware, our office applied for State funding and has been allocated monies from the Secretary of State which require a dollar-for-dollar County match. The State will reimburse the County at a later date, based on claims submitted to the Secretary of State. Staff respectfully requests your Board Approve the Budget Transfer and attached Agreement. If not budgeted, fill in the blanks below only: Estimated Cost: $53,597.44 Amount Budgeted: $52,000.00 Additional Requested: $1,600 Future Annual Cost: N/A Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☒ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the Budget Transfer and Second Amendment to the Verity Master Agreement between the County of Lake and Hart InterCivic, Inc. for the purchase of additional voting equipment, and authorize the Chair to sign. MEMOS/BOS.ADMIN// BOS Memo Template 2nd Amdmnt Hart InterCivic Inc. Master Agreement
On motion of Supervisor Sabatier, and by vote of the Board, approved the Budget Transfer as amended. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.18Adopt Resolution Setting Rate of Pay for Election Officers for the November 3, 2020 General Election Resolution passed on consent
Staff memo

Date: October 06, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Maria Valadez, Registrar of Voters · Subject: Adopt Resolution Setting Rate of Pay for Election Officers for the November 3, 2020 General Election

Executive Summary

(include fiscal and staffing impact narrative): The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the November 3, 2020 General Election as well as setting the rate of pay for each person working as a result of the General Election. Pursuant to section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming November 3, 2020 General Election. Not applicable

Recommended Action

Adopt Resolution Setting Rate of Pay for Election Officers for the November 3, 2020 General Election.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: October 06, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Maria Valadez, Registrar of Voters Subject: Adopt Resolution Setting Rate of Pay for Election Officers for the November 3, 2020 General Election Executive Summary: (include fiscal and staffing impact narrative): The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the November 3, 2020 General Election as well as setting the rate of pay for each person working as a result of the General Election. Pursuant to section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming November 3, 2020 General Election. If not budgeted, fill in the blanks below only: Estimated Cost: $ Amount Budgeted: $ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution Setting Rate of Pay for Election Officers for the November 3, 2020 General Election.
5.19Approve Grant Agreement between the County of Lake (Grantee) and Center for Tech and Civic Life (CTCL), and authorize the Chair to sign. Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Maria Valadez, Registrar of Voters · Subject: Approve Grant Agreement between the County of Lake (Grantee) and Center for Tech and Civic Life (CTCL), and authorize the Chair to sign.

Executive Summary

(include fiscal and staffing impact narrative): The Center for Tech and Civic Life (CTCL) has awarded the County of Lake Registrar of Voters office a grant in the amount of $45,619 for the purpose of planning and operating a safe and secure election administration in Lake County in 2020. Prior to receiving these funds, the CTCL requires that the Grantee review and sign this agreement. These funds have been allocated for the purchase of Ballot drop boxes, Personal protective equipment (PPE) for staff, poll workers, or voters, Poll worker recruitment and/or training expenses, Polling place rentals and cleaning expense, Temporary staffing, Vote-by-mail voting equipment or supplies, and Election Administration equipment. Staff respectfully requests your Board Approve the attached Agreement.

Recommended Action

Approve Grant Agreement between the County of Lake (Grantee) and Center for Tech and Civic Life (CTCL), and authorize the Chair to sign

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Maria Valadez, Registrar of Voters Subject: Approve Grant Agreement between the County of Lake (Grantee) and Center for Tech and Civic Life (CTCL), and authorize the Chair to sign. Executive Summary: (include fiscal and staffing impact narrative): The Center for Tech and Civic Life (CTCL) has awarded the County of Lake Registrar of Voters office a grant in the amount of $45,619 for the purpose of planning and operating a safe and secure election administration in Lake County in 2020. Prior to receiving these funds, the CTCL requires that the Grantee review and sign this agreement. These funds have been allocated for the purchase of Ballot drop boxes, Personal protective equipment (PPE) for staff, poll workers, or voters, Poll worker recruitment and/or training expenses, Polling place rentals and cleaning expense, Temporary staffing, Vote-by-mail voting equipment or supplies, and Election Administration equipment. Staff respectfully requests your Board Approve the attached Agreement. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve Grant Agreement between the County of Lake (Grantee) and Center for Tech and Civic Life (CTCL), and authorize the Chair to sign
5.20Approve Award of Bid No. 20-17 for the Hill Road Correctional Facility Phase II Reroof Project in the amount of $389,757 to Westech Roofing, Inc.; and authorize the Chair to sign the Agreement and Notice of Award Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Lars Ewing, Public Services Director · Subject: Consideration of the Award of Bid No. 20-17 for the Hill Road Correctional Facility Phase II Reroof Project in the amount of $389,757 to Westech Roofing, Inc.; and authorize the Chair to sign the Agreement and Notice of Award

Executive Summary

The County publicly opened bids for the subject project on Thursday, September 17, 2020. Eight (8) bids were received and the apparent lowest responsible bidder was Westech Roofing, Inc. Please refer to the attached bid tabulation. A local workforce participation discount was included in the project specifications. No local contractors bid on the project. The project is funded through Budget Unit 1778, Capital Projects, and the total cost - to include roofing materials to be purchased through a separate CMAS contract - is within the estimate of probable costs. Staff recommends that the Board of Supervisors award the Contract for the Hill Road Correctional Facility Phase II Reroof Project to Westech Roofing, Inc. in the amount of $389,757.00 and authorize the Chair to sign the Agreement and the Notice of Award

Recommended Action

Award the Contract for the Hill Road Correctional Facility Phase II Reroof Project to Westech Roofing, Inc. in the amount of $389,757.00; and authorize the Chair to sign the Agreement and the Notice of Award

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Infrastructure

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Lars Ewing, Public Services Director Subject: Consideration of the Award of Bid No. 20-17 for the Hill Road Correctional Facility Phase II Reroof Project in the amount of $389,757 to Westech Roofing, Inc.; and authorize the Chair to sign the Agreement and Notice of Award Executive Summary: The County publicly opened bids for the subject project on Thursday, September 17, 2020. Eight (8) bids were received and the apparent lowest responsible bidder was Westech Roofing, Inc. Please refer to the attached bid tabulation. A local workforce participation discount was included in the project specifications. No local contractors bid on the project. The project is funded through Budget Unit 1778, Capital Projects, and the total cost - to include roofing materials to be purchased through a separate CMAS contract - is within the estimate of probable costs. Staff recommends that the Board of Supervisors award the Contract for the Hill Road Correctional Facility Phase II Reroof Project to Westech Roofing, Inc. in the amount of $389,757.00 and authorize the Chair to sign the Agreement and the Notice of Award If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Award the Contract for the Hill Road Correctional Facility Phase II Reroof Project to Westech Roofing, Inc. in the amount of $389,757.00; and authorize the Chair to sign the Agreement and the Notice of Award
5.21A) Approve Agreement between the Mattress Recycling Council and the County of Lake; and B) Consideration of acceptance of a micro-grant from the Mattress Recycling Council for $10,000 Action Item passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Lars Ewing, Public Services Director · Subject: A) Consideration of an Agreement between the Mattress Recycling Council and the County of Lake; and B) Consideration of acceptance of a micro-grant from the Mattress Recycling Council for $10,000

Executive Summary

The California Used Mattress Recovery and Recycling Act (enacted in 2013) aims to reduce illegal dumping and increase recycling for used and soon-to-be-discarded mattresses. The legislation established an industry-run statewide program to increase the recovery and recycling of these mattresses, with the Mattress Recycling Council (MRC) as the manufacturers' nonprofit organization that implements the program through oversight by CalRecycle. The MRC is funded solely through a recycling fee collected from consumers when purchasing a new mattress or box spring, which MRC uses to contract with service providers to collect and recycle mattresses. Staff recommends that the County become a service provider with the Eastlake Landfill as the collection site. Under the program the County would be required to accept mattresses and box springs at no cost, so long as they are in good condition and are delivered in groups of 10 or less per vehicle per day. MRC will be responsible to provide a storage container which will remain at the landfill, transportation of the units to an appropriate recycling facility, and reimbursement to the County at a rate of $2.65 per unit. Concurrent with the coordination efforts with MRC to establish the landfill as a certified collection site, staff applied for - and the County has been offered - a $10,000 micro-grant from MRC to purchase infrastructure and equipment that will provide weather protection for collected units and a heavy-equipment mounted grapple to assist with mattress handling and transport.

Fiscal Impact

Participation in the program will reduce revenue received at the landfill for mattresses and box springs that conform to the program requirements, i.e. those units that are not contaminated or too damaged to recycle. Last year the landfill received about 1,800 units, which amounts to about $26,000. Assuming half of the units brought to the landfill will conform to the MRC program requirements, and using a $2.65/unit reimbursement rate for those units, the annual revenue reduction is estimated to be $10,000.

Recommended Action

A) Approve the Agreement between the Mattress Recycling Council and the County of Lake, and authorize the Public Services Director to sign; and B) Approve the micro-grant from the Mattress Recycling Council for $10,000, and authorize the Public Services Director to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Infrastructure Community Collaboration

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Lars Ewing, Public Services Director Subject: A) Consideration of an Agreement between the Mattress Recycling Council and the County of Lake; and B) Consideration of acceptance of a micro-grant from the Mattress Recycling Council for $10,000 Executive Summary: The California Used Mattress Recovery and Recycling Act (enacted in 2013) aims to reduce illegal dumping and increase recycling for used and soon-to-be-discarded mattresses. The legislation established an industry-run statewide program to increase the recovery and recycling of these mattresses, with the Mattress Recycling Council (MRC) as the manufacturers' nonprofit organization that implements the program through oversight by CalRecycle. The MRC is funded solely through a recycling fee collected from consumers when purchasing a new mattress or box spring, which MRC uses to contract with service providers to collect and recycle mattresses. Staff recommends that the County become a service provider with the Eastlake Landfill as the collection site. Under the program the County would be required to accept mattresses and box springs at no cost, so long as they are in good condition and are delivered in groups of 10 or less per vehicle per day. MRC will be responsible to provide a storage container which will remain at the landfill, transportation of the units to an appropriate recycling facility, and reimbursement to the County at a rate of $2.65 per unit. Concurrent with the coordination efforts with MRC to establish the landfill as a certified collection site, staff applied for - and the County has been offered - a $10,000 micro-grant from MRC to purchase infrastructure and equipment that will provide weather protection for collected units and a heavy-equipment mounted grapple to assist with mattress handling and transport. Fiscal Impact: Participation in the program will reduce revenue received at the landfill for mattresses and box springs that conform to the program requirements, i.e. those units that are not contaminated or too damaged to recycle. Last year the landfill received about 1,800 units, which amounts to about $26,000. Assuming half of the units brought to the landfill will conform to the MRC program requirements, and using a $2.65/unit reimbursement rate for those units, the annual revenue reduction is estimated to be $10,000. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: A) Approve the Agreement between the Mattress Recycling Council and the County of Lake, and authorize the Public Services Director to sign; and B) Approve the micro-grant from the Mattress Recycling Council for $10,000, and authorize the Public Services Director to sign.
5.22Approve purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of $33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders Action Item passed on consent
Staff memo

Date: August 25, 2020 · To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner/OES Director · Subject: Approve purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders

Executive Summary

The Sheriff's Department requests your Boards' authorization to purchase a HEPA Filtration system from Portable Air Group in the amount of $5,468.88 for use at the Lake County Jail. This system will provide a negative air flow in a secured area of the facility in the case of a communicable disease. The jail facility has one unit purchased several years ago from Homeland Security funding. This unit will provide a second location to house incarcerated individuals, should the need arise. Bids were received from Portable Air Group, Spycor Environmental and InLine Distributing, with Portable Air Group being the low-bidder. Portable Air Group - $5,468.88 InLine Distributing - did not meet specifications Spycor - $5,892.44 Approve purchase 8 body racks and 32 transfer boards from Mopec in the amount of $27,974.32 for the recently acquired mobile refrigerated unit. Bids were received from Mopec, Disaster Medical and PennCare, with Mopec being the low-bidder. Mopec - $27,974.32 PennCare - $31,638.00 Disaster Medical - $37,053.34 Funding for these purchases is available from a Bureau of Justice Assistance Grant (BJA) related to the COVID-19 pandemic and are allocated in the Sheriff's budget 2221. There is no general fund cost for these purchases. Not applicable

Recommended Action

Approval to purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders
Cost
Estimated Cost33,444

Strategic priorities: Public Safety

Original memo text
Memorandum Date: August 25, 2020 To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors From: Brian L. Martin, Sheriff/Coroner/OES Director Subject: Approve purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders Executive Summary: The Sheriff's Department requests your Boards' authorization to purchase a HEPA Filtration system from Portable Air Group in the amount of $5,468.88 for use at the Lake County Jail. This system will provide a negative air flow in a secured area of the facility in the case of a communicable disease. The jail facility has one unit purchased several years ago from Homeland Security funding. This unit will provide a second location to house incarcerated individuals, should the need arise. Bids were received from Portable Air Group, Spycor Environmental and InLine Distributing, with Portable Air Group being the low-bidder. Portable Air Group - $5,468.88 InLine Distributing - did not meet specifications Spycor - $5,892.44 Approve purchase 8 body racks and 32 transfer boards from Mopec in the amount of $27,974.32 for the recently acquired mobile refrigerated unit. Bids were received from Mopec, Disaster Medical and PennCare, with Mopec being the low-bidder. Mopec - $27,974.32 PennCare - $31,638.00 Disaster Medical - $37,053.34 Funding for these purchases is available from a Bureau of Justice Assistance Grant (BJA) related to the COVID-19 pandemic and are allocated in the Sheriff's budget 2221. There is no general fund cost for these purchases. If not budgeted, fill in the blanks below only: Estimated Cost: _33,444__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approval to purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders
5.23Approve advanced step hiring of Stacey Schofield as Public Safety Dispatcher II, Step 4 Action Item passed on consent
Staff memo

Date: September 11, 2020 · To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve advanced step hiring of Stacey Schofield as Public Safety Dispatcher II, Step 4

Executive Summary

The Sheriff's Department requests approval to hire Stacey Schofield as a Public Safety Dispatcher II, Step 4. Stacey was hired on December 14, 2015 as a Public Safety Dispatcher I and was promoted to Public Safety Dispatcher II on February 8, 2017. On April 20, 2019, she resigned her full time employment to accept a job as a Dispatcher at the Ukiah Police Department. She returned as a 900 hour Public Safety Dispatcher on September 19, 2019 while continuing to work as the Ukiah Police Department. Stacey has nearly five years of experience as a Dispatcher thus justifying the request for an advanced step hiring. The position is allocated and funded in the Sheriff/Central Dispatch budget 2202. Not applicable

Recommended Action

Approve advanced step hiring of Stacey Schofield as Public Safety Dispatcher II, Step 4

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Public Safety

Original memo text
Memorandum Date: September 11, 2020 To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors From: Brian L. Martin, Sheriff/Coroner Subject: Approve advanced step hiring of Stacey Schofield as Public Safety Dispatcher II, Step 4 Executive Summary: The Sheriff's Department requests approval to hire Stacey Schofield as a Public Safety Dispatcher II, Step 4. Stacey was hired on December 14, 2015 as a Public Safety Dispatcher I and was promoted to Public Safety Dispatcher II on February 8, 2017. On April 20, 2019, she resigned her full time employment to accept a job as a Dispatcher at the Ukiah Police Department. She returned as a 900 hour Public Safety Dispatcher on September 19, 2019 while continuing to work as the Ukiah Police Department. Stacey has nearly five years of experience as a Dispatcher thus justifying the request for an advanced step hiring. The position is allocated and funded in the Sheriff/Central Dispatch budget 2202. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve advanced step hiring of Stacey Schofield as Public Safety Dispatcher II, Step 4
5.24Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign Action Item passed on consent
Staff memo

Date: September 14, 2020 · To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.

Executive Summary

The Lake County Sheriff's Department participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures is required to be submitted after the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2020. Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes. No federal asset forfeiture monies were received during the 2019/20 fiscal year. Not applicable

Recommended Action

Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: September 14, 2020 To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors From: Brian L. Martin, Sheriff/Coroner Subject: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign. Executive Summary: The Lake County Sheriff's Department participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures is required to be submitted after the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2020. Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes. No federal asset forfeiture monies were received during the 2019/20 fiscal year. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.
5.25Approve Contract Between County of Lake and Lake County Office of Education for Foster Youth Services in the Amount of $45,000 Per Fiscal Year from July 1, 2020 to June 30, 2023, and Authorize the Chair to Sign Agreement passed on consent
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Crystal Markytan, Social Services Director · Subject: Approve Contract between County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.

Executive Summary

(include fiscal and staffing impact narrative): With this contract, Lake County Office of Education agrees to provide Foster Youth Services that aim to ensure foster children have minimal disruptions in their education, caused by foster care placement changes. The services include facilitating communication among parties, prompt transferring of education records, and referring foster youth to various services including mentoring, counseling, transitioning services, and emancipation services. The partnership created between Social Services and Lake County Office of Education is essential to maintaining stability in the education of our foster youth. This Contract utilizes funds from the Department of Education and the cost has remained the same since 2015.

Recommended Action

Approve Contract between County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.
Cost
Estimated Cost$45,000
Amount Budgeted$45,000

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Crystal Markytan, Social Services Director Subject: Approve Contract between County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign. Executive Summary: (include fiscal and staffing impact narrative): With this contract, Lake County Office of Education agrees to provide Foster Youth Services that aim to ensure foster children have minimal disruptions in their education, caused by foster care placement changes. The services include facilitating communication among parties, prompt transferring of education records, and referring foster youth to various services including mentoring, counseling, transitioning services, and emancipation services. The partnership created between Social Services and Lake County Office of Education is essential to maintaining stability in the education of our foster youth. This Contract utilizes funds from the Department of Education and the cost has remained the same since 2015. If not budgeted, fill in the blanks below only: Estimated Cost: _$45,000___ Amount Budgeted: $45,000____ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve Contract between County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.
5.26Waive the Formal Bidding Process, Pursuant to Lake County Code Section 38.2, as it is Not in the Public Interest Due to the Unique Nature of Goods or Services; and a) Approve Intergovernmental Agency Agreement Between County of Lake and Regional Housing Authority for HOME Loan Program Services-Program Income, from October 1, 2020 to September 30, 2023, in the Amount of $88,823, b) Approve Intergovernmental Agency Agreement Between County of Lake and Regional Housing Authority for HOME Loan Program Services-18-HOME-12585, from October 1, 2020 to September 30, 2023, in the amount of $69,901, and c) Authorize the Chair to Sign Both Agreements Agreement passed on consent approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Crystal Markytan, Social Services Director · Subject: Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and a) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-Program Income, from October 1, 2020 to September 30, 2023, in the amount of $88,823, b) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-18-HOME-12585, from October 1, 2020 to September 30, 2023, in the amount of $69,901, and c) Authorize the Chair to sign both Agreements

Executive Summary

(include fiscal and staffing impact narrative): In 2017 Lake County issued a request for proposals from qualified consultants to administer the County's Owner Occupied Rehabilitation (OOR) and First-Time Homebuyer (FTHB) programs. Two proposals were received in response to the RFP, and Regional Housing Authority's (RHA) proposal was selected for award. During the 2-year term of RHA's contract they issued three OOR loans and four FTHB loans, and also prepared a grant application on behalf of Lake County for $500,000 in HOME Investment Partnerships Program (HOME) funds that was later awarded by the State Department of Housing & Community Development (HCD) in 2019. RHA's contract has since expired and staff recommends engaging RHA's services once again to resume the County's OOR and FTHB programs. Both Agreements are necessary to operate the HOME Program in Lake County. Separate Agreements allow us to easily track our Program Income spending separately from the new grant funds issued by HCD. Additionally, Program Income funds must be expended prior to utilizing the new funding for more loans. Both Agreements will operate under the new set of guidelines issued by HCD in the Standard Agreement with Lake County. The OOR program provides loans to low-income homeowners residing in the unincorporated areas of the county for the purpose of making repairs to their homes. This includes: correcting health and safety hazards, updating homes to current building codes, and extending the useful life of the homes. The home must have sufficient equity to cover the loan and any other debt on the property. The FTHB program provides loans to income-eligible homebuyers to purchase a home in the unincorporated areas of the county. A small down payment is required and the County loan must be coupled with a first mortgage. For both programs, eligible participants must be earning at or below 80% of the area median income (AMI), adjusted for family size as defined annually by HCD. RHA's services are specialized in nature and there is a lack of consultants that provide program implementation services for OOR and FTHB programs for Lake County. The HOME program allows the County to contract with RHA as a "sub recipient" whereby RHA is held to the same requirements as the County under the HOME Standard Agreement. In exchange, the County is not required to go out to bid for sub recipient contracts. For reference, RHA is under contract as a sub recipient to provide HOME Program services to Butte County, Yuba County, and the cities of Gridley, Colusa, Live Oak, Yuba City and Marysville. The cost of services has not increased since the original proposal and Agreement in 2017. Under the new set of Agreements, the County, through RHA, will issue a total of ten OOR loans and five FTHB loans. There is currently a waiting list for both programs left over from the 2017 contract. Which exemption is being requested? 38.2(2) Not in the public interest because the unique nature of the goods or services precludes competitive bidding How long has Agreement been in place? 2017-2019 When was purchase last rebid? 2017 Reason for request to waive bid? The services provided under this Agreement are very unique and there are not many vendors who are suitable or willing to provide services. Additionally, entering into a sub recipient agreement with RHA eliminates the need for procurement under the guidelines from HCD

Recommended Action

Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. a) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-Program Income, from October 1, 2020 to September 30, 2023, in the amount of $88,823, b) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-18-HOME-12585, from October 1, 2020 to September 30, 2023, in the amount of $69,901, and c) Authorize the Chair to sign both Agreements.
Cost
Estimated Cost$158,724
Amount Budgeted$158,724

Strategic priorities: Well-being of Residents Economic Development

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Crystal Markytan, Social Services Director Subject: Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and a) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-Program Income, from October 1, 2020 to September 30, 2023, in the amount of $88,823, b) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-18-HOME-12585, from October 1, 2020 to September 30, 2023, in the amount of $69,901, and c) Authorize the Chair to sign both Agreements Executive Summary: (include fiscal and staffing impact narrative): In 2017 Lake County issued a request for proposals from qualified consultants to administer the County's Owner Occupied Rehabilitation (OOR) and First-Time Homebuyer (FTHB) programs. Two proposals were received in response to the RFP, and Regional Housing Authority's (RHA) proposal was selected for award. During the 2-year term of RHA's contract they issued three OOR loans and four FTHB loans, and also prepared a grant application on behalf of Lake County for $500,000 in HOME Investment Partnerships Program (HOME) funds that was later awarded by the State Department of Housing & Community Development (HCD) in 2019. RHA's contract has since expired and staff recommends engaging RHA's services once again to resume the County's OOR and FTHB programs. Both Agreements are necessary to operate the HOME Program in Lake County. Separate Agreements allow us to easily track our Program Income spending separately from the new grant funds issued by HCD. Additionally, Program Income funds must be expended prior to utilizing the new funding for more loans. Both Agreements will operate under the new set of guidelines issued by HCD in the Standard Agreement with Lake County. The OOR program provides loans to low-income homeowners residing in the unincorporated areas of the county for the purpose of making repairs to their homes. This includes: correcting health and safety hazards, updating homes to current building codes, and extending the useful life of the homes. The home must have sufficient equity to cover the loan and any other debt on the property. The FTHB program provides loans to income-eligible homebuyers to purchase a home in the unincorporated areas of the county. A small down payment is required and the County loan must be coupled with a first mortgage. For both programs, eligible participants must be earning at or below 80% of the area median income (AMI), adjusted for family size as defined annually by HCD. RHA's services are specialized in nature and there is a lack of consultants that provide program implementation services for OOR and FTHB programs for Lake County. The HOME program allows the County to contract with RHA as a "sub recipient" whereby RHA is held to the same requirements as the County under the HOME Standard Agreement. In exchange, the County is not required to go out to bid for sub recipient contracts. For reference, RHA is under contract as a sub recipient to provide HOME Program services to Butte County, Yuba County, and the cities of Gridley, Colusa, Live Oak, Yuba City and Marysville. The cost of services has not increased since the original proposal and Agreement in 2017. Under the new set of Agreements, the County, through RHA, will issue a total of ten OOR loans and five FTHB loans. There is currently a waiting list for both programs left over from the 2017 contract. If not budgeted, fill in the blanks below only: Estimated Cost: $158,724__ Amount Budgeted: $158,724__ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? 38.2(2) Not in the public interest because the unique nature of the goods or services precludes competitive bidding How long has Agreement been in place? 2017-2019 When was purchase last rebid? 2017 Reason for request to waive bid? The services provided under this Agreement are very unique and there are not many vendors who are suitable or willing to provide services. Additionally, entering into a sub recipient agreement with RHA eliminates the need for procurement under the guidelines from HCD. Recommended Action: Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. a) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-Program Income, from October 1, 2020 to September 30, 2023, in the amount of $88,823, b) Approve Intergovernmental Agency Agreement between County of Lake and Regional Housing Authority for HOME Loan Program Services-18-HOME-12585, from October 1, 2020 to September 30, 2023, in the amount of $69,901, and c) Authorize the Chair to sign both Agreements.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.26. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon On motion of Supervisor Sabatier, and by vote of the Board, reopened the Consent Agenda to take up item 5.17. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.26 with the exception of item 5.17 which was pulled for further discussion. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon

6. Timed Items

6.19:01 A.M. - PUBLIC INPUT Report
Clerk’s notes: There was no public input.
6.29:05 A.M. - Consideration of the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire Resolution approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 06, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Gary Pace, M.D., MPH, Public Health Officer · Subject: Consideration of the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire

Executive Summary

(include fiscal and staffing impact narrative): Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.

Recommended Action

Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Public Safety Disaster Recovery

Original memo text
Memorandum Date: October 06, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Gary Pace, M.D., MPH, Public Health Officer Subject: Consideration of the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire Executive Summary: (include fiscal and staffing impact narrative): Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire the Resolution was approved. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Environmental Health Director Craig Wetherbee presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:10 A.M. - (a) Presentation of Proclamation Of Appreciation for Diane Fridley and the Registrar of Voters Staff On Successfully Conducting the March 3, 2020 Presidential Primary Election; and (b) Presentation of Proclamation Designating the month of October 2020 as Domestic Violence Awareness Month in Lake County Proclamation
no itemized roll call in the official record
These Ceremonial Items were read into the record and presented.
Clerk’s notes: a) Supervisor Sabatier presented read the proclamation into the record and presented it to Diane Fridley. Diane Fridley, Maria Valadez, and Jay Hatfield spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. b) Supervisor Simon read the proclamation into the record and presented it to Amber Westphal with Lake Family Resource Center. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:15 A.M. - Consideration of a Report on the status of preparations for the November 3, 2020 election Report
no itemized roll call in the official record
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Maria Valadez, Registrar of Voters · Subject: Report on the status of preparations for the November 3, 2020 election

Executive Summary

(include fiscal and staffing impact narrative): I am requesting an opportunity to provide another report to your Board on the status of preparations for the November 3, 2020 election.

Recommended Action

Report only.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Maria Valadez, Registrar of Voters Subject: Report on the status of preparations for the November 3, 2020 election Executive Summary: (include fiscal and staffing impact narrative): I am requesting an opportunity to provide another report to your Board on the status of preparations for the November 3, 2020 election. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Report only.
Report Only.
Clerk’s notes: Registrar of Voters Maria Valadez presented the item to the Board. County Administrative Officer Carol Huchingson spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation Report
no itemized roll call in the official record
Staff memo

Date: September 29, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Water Resources Director · Subject: Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation

Executive Summary

(include fiscal and staffing impact narrative): The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015). Marina Deligiannis, Water Resources Program Coordinator, will give a presentation on the Big Valley Groundwater Basin SGMA Implementation efforts to date and next steps. Not applicable

Recommended Action

Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
Memorandum Date: September 29, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Water Resources Director Subject: Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation Executive Summary: (include fiscal and staffing impact narrative): The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015). Marina Deligiannis, Water Resources Program Coordinator, will give a presentation on the Big Valley Groundwater Basin SGMA Implementation efforts to date and next steps. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation
Presentation Only.
Clerk’s notes: Water Resources Director Scott DeLeon introduced the item to the Board. Deputy Water Resources Director Marina Deligiannis presented a PowerPoint Presentation to the Board. Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Brenna Sullivan and Sarah Ryan. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.610:15 A.M - Notice of Lien Hearing for Pattie Antalek, Bart Clanton, Marcia Clanton, Lani Ironberg, Nadine L. Ironberg, Keven Peck, Mildred Peck; 6355 Soda Bay Rd., Kelseyville, CA Action Item approved — Pass
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott DeLeon, Community Development Director Toccarra Thomas, Deputy Community Development Director Andrew Williams, Code Enforcement Manager Marcus Beltramo, Code Enforcement Officer · Subject: Notice of Lien Hearing for Pattie Antalek, Bart Clanton, Marcia Clanton, Lani Ironberg, Nadine L. Ironberg, Keven Peck, Mildred Peck; 6355 Soda Bay Rd., Kelseyville, CA

Exhibits: 1. Zoning Map 2. Photos Before Abatement Action 3. Notice of Nuisance and Order to Abate 4. Contractor Quotes Received 5. Abatement Action Photos 6. Task Sheet

Executive Summary

(include fiscal and staffing impact narrative): I. PROPERTY DESCRIPTION: Property Owner(s): Antalek, Pattie (5% ownership); Clanton, Bart (14.17% ownership); Clanton, Marcia (14.17% ownership); Ironberg, Lani (5% ownership); Ironberg, Nadine L. (28.33% ownership); Peck, Keven (5% ownership); Peck, Mildred (28.33% ownership) Location: 6355 Soda Bay Rd., Kelseyville, CA APN: 044-141-290 Zoning: "R1" Single Family District II. ABATEMENT SUMMARY: Subject/Purpose: Pursuant to Chapter 13, Article VII, Section 41.1 - Upon the completion of the abatement, the Enforcement Official shall cause a notice to be prepared, specifying the work done, an itemized account of the costs and receipts of performing the work, an address, legal description or other description sufficient to identify the premises, the amount of the assessment proposed to be levied against the premises, and the time and place when and where the enforcement official will submit the account to the Board for confirmation. Pursuant to Chapter 13, Article VII, Section 42.1 - At the time and place fixed in the notice, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. The determination of the Board as to all matters contained therein shall be final and conclusive. Complaints: Code Enforcement received the following complaint: "Squatters living on land that isn't theirs. Trash all along trail going up to their illegal living area. With the cold weather neighbors are worried they will start FIRES to keep warm. Neighbors feel unsafe, thinking these squatters will come behind our houses on Oak Dr. looking for supplies. I pay Property Taxes to live here. Why do they get to live here for free." Property: The property is zoned "R1" Single Family Residential. The primary zoning purpose of an "R1" zoned property, is "To establish areas for individual residential dwelling units at relatively low densities where the traditional neighborhood character of single-family units prevail." The property is a vacant lot with no existing residential dwelling(s) or structure(s) situated on the property. Enforcement Action: On December 13, 2019, a site visit was conducted and the property was inspected. Observed on the property were several camping/living areas (approximately three (3)), with pathways connecting each of the camping/living areas, complete with makeshift toilets. (Exhibit 2) On December 17, 2019, a "Notice of Nuisance and Order to Abate" (Exhibit 3) was issued against the property for violation of the Lake County Code (LCC) and Lake County Zoning Ordinance (LCZO). The existing structures (camping tents and covered areas) and/or uses on the property are considered to be accessory structures or accessory uses. Pursuant to current policy of the Planning Division, the existing accessory structures or uses cannot exist/persist on the property until the primary purpose has been met. Accessory structures and uses are subordinate to the primary zoning purpose. The following violation(s) were cited: * Chapter 21, Article 10 - "R1" Single Family Residential Zoning Designation * Chapter 21, Article 34 - "SC" Scenic Combining Zoning Designation * Chapter 21, Article 41, Section 41.12 - Open and Outdoor Storage * Chapter 13, Article I, Section 13-3.1 (e) (4) - Any condition dangerous to human life, unsafe, or detrimental to the public health or safety. * Chapter 13, Article I, Section 13-3.1 (e) (7) - The existence of garbage, rubbish, refuse, upon the premises and/or which creates a fire hazard. * Chapter 13, Article I, Section 13-3.1 (e) (8) - Any items causing an unsightly appearance which is visible from the scenic corridor or public right of way or sites of neighboring properties or which provides harborage for rats and/or other vermin, or creates other potential health hazard or public nuisance. Service/Notification: Based upon County records, it was determined the property owner(s) are Antalek, Pattie (5% ownership); Clanton, Bart (14.17% ownership); Clanton, Marcia (14.17% ownership); Ironberg, Lani (5% ownership); Ironberg, Nadine L. (28.33% ownership); Peck, Keven (5% ownership); Peck, Mildred (28.33% ownership). Several attempts were made to contact the legal property owners: (1) The NONOTA was mailed via certified mail to the address as reflected on the assessors roll; and (2) by posting the NONOTA at/on the property. In addition, (3) a "Final Notice"(s) was mailed via certified mail, to the address listed on the assessors roll and any addresses that could be identified from past recorded grant deeds, informing the property owner that the County was pursuing an abatement action to bring the property into compliance. Due to the failure and unresponsiveness of the property owners to correct the issues existing and persisting on the property, the Code Enforcement Division determined an abatement action was necessary to eliminate the zoning violations and public health. ***Note of Interest - property taxes have been delinquent since 2008 in the amount of $15,173.53 (as of the date of this report, but the property has not been included on the auction list for the sale of tax lien properties) thus giving further credence the property owner(s) have abandoned the property.*** Competitive Bidding Process: (Exhibit 4) On July 2, 2020, the contract for abatement work was sent out for bid to the list of contractors registered with the County as part of the competitive bidding process. Code Enforcement received only one bid: o Leonard's Hauling - $3,700.00 Abatement Action: On August 5, 2020, a warrant was signed by a Lake County Superior Court Judge allowing access onto the property in order to perform the contracted work. On August 5, 2020, 24 hour notices were posted at/on the property and mailed via certified mail to the address of the property owner as listed on the assessors roll. Between August 10, 2020 to August 17, 2020, abatement work was conducted to remove all materials and items located on the property, in order to restore the property to its original state of a vacant lot. On August 17, 2020, the abatement was completed, all zoning violations and public nuisance violations were corrected and compliance was achieved with the Lake County Code and Lake County Zoning Ordinance. (Exhibit 5)

Recommended Action

Staff recommends the Board of Supervisors confirm the assessment of $4,023.82 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $3,700.00. The administrative costs on this case amounted to $323.82.
Cost
Estimated Cost$4,023.82

Strategic priorities: Well-being of Residents Public Safety

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott DeLeon, Community Development Director Toccarra Thomas, Deputy Community Development Director Andrew Williams, Code Enforcement Manager Marcus Beltramo, Code Enforcement Officer Subject: Notice of Lien Hearing for Pattie Antalek, Bart Clanton, Marcia Clanton, Lani Ironberg, Nadine L. Ironberg, Keven Peck, Mildred Peck; 6355 Soda Bay Rd., Kelseyville, CA Exhibits: 1. Zoning Map 2. Photos Before Abatement Action 3. Notice of Nuisance and Order to Abate 4. Contractor Quotes Received 5. Abatement Action Photos 6. Task Sheet Executive Summary: (include fiscal and staffing impact narrative): I. PROPERTY DESCRIPTION: Property Owner(s): Antalek, Pattie (5% ownership); Clanton, Bart (14.17% ownership); Clanton, Marcia (14.17% ownership); Ironberg, Lani (5% ownership); Ironberg, Nadine L. (28.33% ownership); Peck, Keven (5% ownership); Peck, Mildred (28.33% ownership) Location: 6355 Soda Bay Rd., Kelseyville, CA APN: 044-141-290 Zoning: "R1" Single Family District II. ABATEMENT SUMMARY: Subject/Purpose: Pursuant to Chapter 13, Article VII, Section 41.1 - Upon the completion of the abatement, the Enforcement Official shall cause a notice to be prepared, specifying the work done, an itemized account of the costs and receipts of performing the work, an address, legal description or other description sufficient to identify the premises, the amount of the assessment proposed to be levied against the premises, and the time and place when and where the enforcement official will submit the account to the Board for confirmation. Pursuant to Chapter 13, Article VII, Section 42.1 - At the time and place fixed in the notice, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. The determination of the Board as to all matters contained therein shall be final and conclusive. Complaints: Code Enforcement received the following complaint: "Squatters living on land that isn't theirs. Trash all along trail going up to their illegal living area. With the cold weather neighbors are worried they will start FIRES to keep warm. Neighbors feel unsafe, thinking these squatters will come behind our houses on Oak Dr. looking for supplies. I pay Property Taxes to live here. Why do they get to live here for free." Property: The property is zoned "R1" Single Family Residential. The primary zoning purpose of an "R1" zoned property, is "To establish areas for individual residential dwelling units at relatively low densities where the traditional neighborhood character of single-family units prevail." The property is a vacant lot with no existing residential dwelling(s) or structure(s) situated on the property. Enforcement Action: On December 13, 2019, a site visit was conducted and the property was inspected. Observed on the property were several camping/living areas (approximately three (3)), with pathways connecting each of the camping/living areas, complete with makeshift toilets. (Exhibit 2) On December 17, 2019, a "Notice of Nuisance and Order to Abate" (Exhibit 3) was issued against the property for violation of the Lake County Code (LCC) and Lake County Zoning Ordinance (LCZO). The existing structures (camping tents and covered areas) and/or uses on the property are considered to be accessory structures or accessory uses. Pursuant to current policy of the Planning Division, the existing accessory structures or uses cannot exist/persist on the property until the primary purpose has been met. Accessory structures and uses are subordinate to the primary zoning purpose. The following violation(s) were cited: * Chapter 21, Article 10 - "R1" Single Family Residential Zoning Designation * Chapter 21, Article 34 - "SC" Scenic Combining Zoning Designation * Chapter 21, Article 41, Section 41.12 - Open and Outdoor Storage * Chapter 13, Article I, Section 13-3.1 (e) (4) - Any condition dangerous to human life, unsafe, or detrimental to the public health or safety. * Chapter 13, Article I, Section 13-3.1 (e) (7) - The existence of garbage, rubbish, refuse, upon the premises and/or which creates a fire hazard. * Chapter 13, Article I, Section 13-3.1 (e) (8) - Any items causing an unsightly appearance which is visible from the scenic corridor or public right of way or sites of neighboring properties or which provides harborage for rats and/or other vermin, or creates other potential health hazard or public nuisance. Service/Notification: Based upon County records, it was determined the property owner(s) are Antalek, Pattie (5% ownership); Clanton, Bart (14.17% ownership); Clanton, Marcia (14.17% ownership); Ironberg, Lani (5% ownership); Ironberg, Nadine L. (28.33% ownership); Peck, Keven (5% ownership); Peck, Mildred (28.33% ownership). Several attempts were made to contact the legal property owners: (1) The NONOTA was mailed via certified mail to the address as reflected on the assessors roll; and (2) by posting the NONOTA at/on the property. In addition, (3) a "Final Notice"(s) was mailed via certified mail, to the address listed on the assessors roll and any addresses that could be identified from past recorded grant deeds, informing the property owner that the County was pursuing an abatement action to bring the property into compliance. Due to the failure and unresponsiveness of the property owners to correct the issues existing and persisting on the property, the Code Enforcement Division determined an abatement action was necessary to eliminate the zoning violations and public health. ***Note of Interest - property taxes have been delinquent since 2008 in the amount of $15,173.53 (as of the date of this report, but the property has not been included on the auction list for the sale of tax lien properties) thus giving further credence the property owner(s) have abandoned the property.*** Competitive Bidding Process: (Exhibit 4) On July 2, 2020, the contract for abatement work was sent out for bid to the list of contractors registered with the County as part of the competitive bidding process. Code Enforcement received only one bid: o Leonard's Hauling - $3,700.00 Abatement Action: On August 5, 2020, a warrant was signed by a Lake County Superior Court Judge allowing access onto the property in order to perform the contracted work. On August 5, 2020, 24 hour notices were posted at/on the property and mailed via certified mail to the address of the property owner as listed on the assessors roll. Between August 10, 2020 to August 17, 2020, abatement work was conducted to remove all materials and items located on the property, in order to restore the property to its original state of a vacant lot. On August 17, 2020, the abatement was completed, all zoning violations and public nuisance violations were corrected and compliance was achieved with the Lake County Code and Lake County Zoning Ordinance. (Exhibit 5) If not budgeted, fill in the blanks below only: Estimated Cost: $4,023.82 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Staff recommends the Board of Supervisors confirm the assessment of $4,023.82 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $3,700.00. The administrative costs on this case amounted to $323.82.
On motion of Supervisor Scott, and by vote of the Board, approved the assessment of $4,023.82 and directed staff to record a notice of lien against the property. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: All members to the hearing were sworn in by the Clerk. Code Enforcement Officer Marcus Beltramo presented a PowerPoint Presentation to the Board. Interim Community Development Director Scott DeLeon and County Counsel Anita Grant spoke. Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers Spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.710:45 A.M. - Notice of Lien Hearing for Darryl Weinke; 12942 Second St., Clearlake Oaks,CA Action Item Motion carried
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Scott De Leon, Community Development Interim Director Toccarra Thomas, Deputy Community Development Director Andrew Williams, Code Enforcement Manager Marcus Beltramo, Code Enforcement Officer · Subject: Notice of Lien Hearing for Darryl Wienke; 12942 Second St., Clearlake Oaks, CA

Exhibits: 1. Zoning Map 2. Photos of Property Before Abatement Action 3. Notice of Nuisance and Order to Abate 4. Contractor Quotes Received 5. Abatement Action Photos 6. Task Sheet

Executive Summary

(include fiscal and staffing impact narrative): I. PROPERTY DESCRIPTION: Property Owner: Wienke, Darryl Location: 12942 Second St., Clearlake Oaks, CA APN: 035-374-170 Zoning: "R1" Single Family Residential District II. ABATEMENT SUMMARY: Subject/Purpose: Pursuant to Chapter 13, Article VII, Section 41.1 - Upon the completion of the abatement, the Enforcement Official shall cause a notice to be prepared, specifying the work done, an itemized account of the costs and receipts of performing the work, an address, legal description or other description sufficient to identify the premises, the amount of the assessment proposed to be levied against the premises, and the time and place when and where the enforcement official will submit the account to the Board for confirmation. Pursuant to Chapter 13, Article VII, Section 42.1 - At the time and place fixed in the notice, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. The determination of the Board as to all matters contained therein shall be final and conclusive. Issue(s)/Complaint(s): Code Enforcement received several complaints concerning the subject property: * "The residence/abandoned house is a magnate for trash and trespassers. A few days ago a car was dumped there also. Yet, people are throwing their trash there now. Some blew across the street to my residence. The trash stinks and attracts rats, vagrants and more trash." (SR20-00067) * "Garbage everywhere. The front door is open and all the windows are open. People are coming and going. Looks abandon[ed]. Nuisance to the city of Clearlake Oaks and home owners." (SR20-00013 / ENF20-178) * "Garbage everywhere! Abandoned property possible illegal occupancy. Nuisance to the neighborhood." (SR19-00484) * "Property looks abandoned. Trash Everywhere. People squatting and drug use. Nuisance to the neighborhood." (SR19-00462) * "Garbage laying everywhere, dirty needles laying around, grass 3 ft. tall and side of building is falling apart." (ENF19-00174) * "There is garbage all over the house and property. It seems like people dump more trash there. There are syringes laying around in certain areas of the property. The house on the property seems like it's falling apart. Fencing falling over and weeds are over grown. (ENF19-00107) Property: The property is zoned "R1" Single Family Residential. Existing on the property is a single family dwelling and detached accessory structure. Enforcement Action: On November 5, 2020, a determination was made that the property was not in compliance (Exhibit 2-photos). A "Notice of Nuisance and Order to Abate" (NONOTA-Exhibit 3) was issued against the property. The property was deemed to be in violation of the Lake County Vacant Structure Ordinance, Chapter 5, Section VII. The property is considered a Vacant Structure as it: (1) is lacking habitual presence of persons who have a legal right to be on the premises or residential occupancy has ceased; and (2) whose doors, windows or other openings are broken or missing, so as to allow uncontrolled access to the interior or exposure to the elements. The NONOTA cited violations of the Lake County Code (LCC) and Lake County Zoning Ordinance (LCZO) for: (1) LCC Chapter 5, Article VII, Section 5-34 - Failure of "Duty to Maintain": (a) Any vacant structure that is not secured by boarding in compliance with Section 5-35; (c) Any vacant structure whose premises contain any waste, rubbish, debris, or excessive vegetation. (2) LCZO Chapter 21, Article 41, Section 42.11 - Unpermitted fence located in the required front yard setback that exceeds four (4) feet in height. (Fence height was approximately six (6) feet in height). Service/Notification to Property Owner, Wienke: Based upon County records, it was determined the property owner is Darryl Wienke (Wienke). Several attempts were made to contact the legal property owner, Wienke. The NONOTA was mailed via certified mail to the address as reflected on the assessors roll and by posting the NONOTA at/on the property. In addition, multiple "Final Notice"(s) were mailed via certified mail informing the property owner that the County was pursuing an abatement action to bring the property into compliance. ***Note of Interest - property taxes have been delinquent since 2015 in the amount of $10,278.13 (as of the date of this report). (The property is not eligible for a tax lien sale until June 30, 2021 at which time the property will have been delinquent in paying its property taxes for five (5) years.), thus giving further credence, the property owner has abandoned the property.*** Due to the failure and unresponsiveness of the property owner, Wienke, to correct the issues existing and persisting on the property, the Code Enforcement Division determined an abatement action was necessary to eliminate the public health issues (garbage, rubbish); the hazardous vegetation/fire issue (overgrown vegetation); and attractive nuisance/safety issue/neighborhood blight issue (unsecured dwelling/ substandard dwelling/vacant structure). Local residents, neighbors, and property owners expressed their frustration and strife concerning the subject property and the affect/impact of the subject property on their property and the standard of living in the neighborhood. Competitive Bidding Process: (Exhibit 4) On July 2, 2020, the contract for abatement work was sent out for bid to the list of registered contractors with the County as part of the competitive bidding process. Code Enforcement received three (3) quotes: o JDM Earthworks - $5,400.00 o Cook Construction - $6,150.00 o Leonard's Hauling - $3,700.00 - (Bid selected and awarded contract) Abatement Action: On August 5, 2020, a warrant was signed by a Lake County Superior Court Judge allowing access onto the property in order to perform the contracted work. On August 7, 2020, 24 hour notices were posted at/on the property and mailed via certified mail to the address of the property owner as listed on the assessors roll. Between August 10, 2020 to August 17, 2020, work was conducted to secure the property by boarding, remove the overgrown vegetation, and to install a compliance fence (in order to discourage illegal dumping of garbage and vehicles). On August 17, 2020, the abatement was completed, the subject property was secured and all nuisance and blight issues were resolved and compliance was achieved with the Lake County Code and Lake County Zoning Ordinance. (Exhibit 5 - Abatement Photos)

Recommended Action

Staff recommends the Board of Supervisors confirm the assessment of $5,834.46 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,389.31. The administrative costs on this case amounted to $445.15.
Cost
Estimated Cost$5,834.46

Strategic priorities: Well-being of Residents Public Safety

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Community Development Interim Director Toccarra Thomas, Deputy Community Development Director Andrew Williams, Code Enforcement Manager Marcus Beltramo, Code Enforcement Officer Subject: Notice of Lien Hearing for Darryl Wienke; 12942 Second St., Clearlake Oaks, CA Exhibits: 1. Zoning Map 2. Photos of Property Before Abatement Action 3. Notice of Nuisance and Order to Abate 4. Contractor Quotes Received 5. Abatement Action Photos 6. Task Sheet Executive Summary: (include fiscal and staffing impact narrative): I. PROPERTY DESCRIPTION: Property Owner: Wienke, Darryl Location: 12942 Second St., Clearlake Oaks, CA APN: 035-374-170 Zoning: "R1" Single Family Residential District II. ABATEMENT SUMMARY: Subject/Purpose: Pursuant to Chapter 13, Article VII, Section 41.1 - Upon the completion of the abatement, the Enforcement Official shall cause a notice to be prepared, specifying the work done, an itemized account of the costs and receipts of performing the work, an address, legal description or other description sufficient to identify the premises, the amount of the assessment proposed to be levied against the premises, and the time and place when and where the enforcement official will submit the account to the Board for confirmation. Pursuant to Chapter 13, Article VII, Section 42.1 - At the time and place fixed in the notice, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. The determination of the Board as to all matters contained therein shall be final and conclusive. Issue(s)/Complaint(s): Code Enforcement received several complaints concerning the subject property: * "The residence/abandoned house is a magnate for trash and trespassers. A few days ago a car was dumped there also. Yet, people are throwing their trash there now. Some blew across the street to my residence. The trash stinks and attracts rats, vagrants and more trash." (SR20-00067) * "Garbage everywhere. The front door is open and all the windows are open. People are coming and going. Looks abandon[ed]. Nuisance to the city of Clearlake Oaks and home owners." (SR20-00013 / ENF20-178) * "Garbage everywhere! Abandoned property possible illegal occupancy. Nuisance to the neighborhood." (SR19-00484) * "Property looks abandoned. Trash Everywhere. People squatting and drug use. Nuisance to the neighborhood." (SR19-00462) * "Garbage laying everywhere, dirty needles laying around, grass 3 ft. tall and side of building is falling apart." (ENF19-00174) * "There is garbage all over the house and property. It seems like people dump more trash there. There are syringes laying around in certain areas of the property. The house on the property seems like it's falling apart. Fencing falling over and weeds are over grown. (ENF19-00107) Property: The property is zoned "R1" Single Family Residential. Existing on the property is a single family dwelling and detached accessory structure. Enforcement Action: On November 5, 2020, a determination was made that the property was not in compliance (Exhibit 2-photos). A "Notice of Nuisance and Order to Abate" (NONOTA-Exhibit 3) was issued against the property. The property was deemed to be in violation of the Lake County Vacant Structure Ordinance, Chapter 5, Section VII. The property is considered a Vacant Structure as it: (1) is lacking habitual presence of persons who have a legal right to be on the premises or residential occupancy has ceased; and (2) whose doors, windows or other openings are broken or missing, so as to allow uncontrolled access to the interior or exposure to the elements. The NONOTA cited violations of the Lake County Code (LCC) and Lake County Zoning Ordinance (LCZO) for: (1) LCC Chapter 5, Article VII, Section 5-34 - Failure of "Duty to Maintain": (a) Any vacant structure that is not secured by boarding in compliance with Section 5-35; (c) Any vacant structure whose premises contain any waste, rubbish, debris, or excessive vegetation. (2) LCZO Chapter 21, Article 41, Section 42.11 - Unpermitted fence located in the required front yard setback that exceeds four (4) feet in height. (Fence height was approximately six (6) feet in height). Service/Notification to Property Owner, Wienke: Based upon County records, it was determined the property owner is Darryl Wienke (Wienke). Several attempts were made to contact the legal property owner, Wienke. The NONOTA was mailed via certified mail to the address as reflected on the assessors roll and by posting the NONOTA at/on the property. In addition, multiple "Final Notice"(s) were mailed via certified mail informing the property owner that the County was pursuing an abatement action to bring the property into compliance. ***Note of Interest - property taxes have been delinquent since 2015 in the amount of $10,278.13 (as of the date of this report). (The property is not eligible for a tax lien sale until June 30, 2021 at which time the property will have been delinquent in paying its property taxes for five (5) years.), thus giving further credence, the property owner has abandoned the property.*** Due to the failure and unresponsiveness of the property owner, Wienke, to correct the issues existing and persisting on the property, the Code Enforcement Division determined an abatement action was necessary to eliminate the public health issues (garbage, rubbish); the hazardous vegetation/fire issue (overgrown vegetation); and attractive nuisance/safety issue/neighborhood blight issue (unsecured dwelling/ substandard dwelling/vacant structure). Local residents, neighbors, and property owners expressed their frustration and strife concerning the subject property and the affect/impact of the subject property on their property and the standard of living in the neighborhood. Competitive Bidding Process: (Exhibit 4) On July 2, 2020, the contract for abatement work was sent out for bid to the list of registered contractors with the County as part of the competitive bidding process. Code Enforcement received three (3) quotes: o JDM Earthworks - $5,400.00 o Cook Construction - $6,150.00 o Leonard's Hauling - $3,700.00 - (Bid selected and awarded contract) Abatement Action: On August 5, 2020, a warrant was signed by a Lake County Superior Court Judge allowing access onto the property in order to perform the contracted work. On August 7, 2020, 24 hour notices were posted at/on the property and mailed via certified mail to the address of the property owner as listed on the assessors roll. Between August 10, 2020 to August 17, 2020, work was conducted to secure the property by boarding, remove the overgrown vegetation, and to install a compliance fence (in order to discourage illegal dumping of garbage and vehicles). On August 17, 2020, the abatement was completed, the subject property was secured and all nuisance and blight issues were resolved and compliance was achieved with the Lake County Code and Lake County Zoning Ordinance. (Exhibit 5 - Abatement Photos) If not budgeted, fill in the blanks below only: Estimated Cost: $5,834.46 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Staff recommends the Board of Supervisors confirm the assessment of $5,834.46 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,389.31. The administrative costs on this case amounted to $445.15.
On motion of Supervisor Crandell, and by vote of the Board, continued the hearing to November 3, 2020 at 10:00 a.m. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: All members of the hearing were sworn in by the Clerk. Code Enforcement Officer Marcus Beltramo presented a PowerPoint Presentation to the Board. County Counsel Anita Grant spoke. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.811:00 P.M. - Consideration of Update on COVID-19 Report
no itemized roll call in the official record
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Dr. Gary Pace, Public Health Officer · Subject: Consideration of Update on COVID-19

Executive Summary

(include fiscal and staffing impact narrative): I am requesting an opportunity to provide your Board with a brief update on COVID-19.

Recommended Action

Report Only

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Dr. Gary Pace, Public Health Officer Subject: Consideration of Update on COVID-19 Executive Summary: (include fiscal and staffing impact narrative): I am requesting an opportunity to provide your Board with a brief update on COVID-19. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

7. Non-Timed Items

7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Appointment of District 2 Planning Commissioner Appointment Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: District 2 Supervisor, Bruno Sabatier · Subject: Consideration of Appointment of District 2 Planning Commissioner.

Executive Summary

(include fiscal and staffing impact narrative): Planning Commission - One (1) Vacancy Application Received: Everardo Chavez Perez- new applicant

Recommended Action

Appoint Everardo Chavez Perez as District 2 Planning Commissioner.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Well-being of Residents Clear Lake

Original memo text
Memorandum Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: District 2 Supervisor, Bruno Sabatier Subject: Consideration of Appointment of District 2 Planning Commissioner. Executive Summary: (include fiscal and staffing impact narrative): Planning Commission - One (1) Vacancy Application Received: Everardo Chavez Perez- new applicant If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Appoint Everardo Chavez Perez as District 2 Planning Commissioner.
On motion of Supervisor Sabatier, and by vote of the Board, appointed Everardo Perez Chavez as the District 2 Planning Commissioner. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Advisory Board Appointment: Mental Health Board Appointment approved — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo

Date: October 6, 2020 · To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors · From: Johanna DeLong, Assistant Clerk of the Board · Subject: Consideration of Advisory Board Appointment Executive Summary:

Executive Summary

Mental Health Board: 2 Vacancies - (1) Consumer Member, (1) Family Member of past/present Consumer. Applications received: Trish Turner - New Application for Family Member of past/present Consumer ..Recommended Action RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Strategic priorities: Community Collaboration

Original memo text
..Title ..Body MEMORANDUM Date: October 6, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Johanna DeLong, Assistant Clerk of the Board Subject: Consideration of Advisory Board Appointment Executive Summary: Mental Health Board: 2 Vacancies - (1) Consumer Member, (1) Family Member of past/present Consumer. Applications received: Trish Turner - New Application for Family Member of past/present Consumer If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? ..Recommended Action RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.
On motion of Supervisor Crandell, and by vote of the Board, appointed Trish Turner to the Mental Health Advisory Board. The motion carried by the following vote: Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

8. Closed Session

8.1Public Employee Appointment pursuant to Gov. Code Section 54957(b) (1): Interview and Appointment of Special Districts Administrator Closed Session Item
8.2Public Employee Evaluations: Title: Behavioral Health Director Title: Public Works/Water Resources/ Interim Community Development Director Closed Session Item
8.3Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA Closed Session Item
8.4Conference with (a) County Negotiators: M. Simon, B. Sabatier, C. Huchingson, S. Carter (b) Temporary Representatives designated to meet with County Department Heads regarding salary and benefits and (c) Unrepresented management employees Closed Session Item
8.5Conference with Legal Counsel- Existing litigation pursuant to Gov. Code section 54956.9 (d)(1): Ugorji v. County of Lake, et al. Closed Session Item
8.6Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9 (d)(1) Brandi Martin v. County of Lake, et al Closed Session Item

9. Adjournment