Board Of Supervisors — Tuesday, July 14, 2020
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To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Recognizing Kelseyville High School K-Corps Graduating Class of 2020
Proclamation
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Proclamation
Recognizing Kelseyville High School K-Corps
Graduating Class of 2020
WHEREAS, Kelseyville Community Organization for Rescue and Public Service (K-CORPS) is a two-year program in which the student is selected based on strict criterion and academic abilities; and
WHEREAS, the students work directly with the Lake County Sheriff's Department and are on call for two years/24 hours a day; and
WHEREAS, the members demonstrate an ability to perform with a high degree of excellence and commitment; and
WHEREAS, the senior members assist the K-Corps teacher, Mrs. Holt, with training the junior members; and
WHEREAS, all members become trained in high angle rope rescue, map and compass, GPS, search techniques, evidence search, and body recovery, and the members become a certified First Responder; and
WHEREAS, these Kelseyville High School students have self-initiative and dedication that is outstanding.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Lake does hereby recognize the Kelseyville High School K-Corps who are guided by their focus on the three P's-prompt, prepared, polite, and strive to achieve academic and personal success for all students.
PASSED AND ADOPTED this 14th day of July, 2020.
Not applicable
Recommended Action
Adopt Proclamation Recognizing Kelseyville High School K-Corps Graduating Class of 2020.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Rob Brown, District 5 Supervisor
Subject: Adopt Proclamation Recognizing Kelseyville High School K-Corps Graduating Class of 2020
Executive Summary: (include fiscal and staffing impact narrative):
Proclamation
Recognizing Kelseyville High School K-Corps
Graduating Class of 2020
WHEREAS, Kelseyville Community Organization for Rescue and Public Service (K-CORPS) is a two-year program in which the student is selected based on strict criterion and academic abilities; and
WHEREAS, the students work directly with the Lake County Sheriff's Department and are on call for two years/24 hours a day; and
WHEREAS, the members demonstrate an ability to perform with a high degree of excellence and commitment; and
WHEREAS, the senior members assist the K-Corps teacher, Mrs. Holt, with training the junior members; and
WHEREAS, all members become trained in high angle rope rescue, map and compass, GPS, search techniques, evidence search, and body recovery, and the members become a certified First Responder; and
WHEREAS, these Kelseyville High School students have self-initiative and dedication that is outstanding.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Lake does hereby recognize the Kelseyville High School K-Corps who are guided by their focus on the three P's-prompt, prepared, polite, and strive to achieve academic and personal success for all students.
PASSED AND ADOPTED this 14th day of July, 2020.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Recognizing Kelseyville High School K-Corps Graduating Class of 2020.
5.2Approve Minutes of the Board of Supervisors Meetings April 3, 2020, June 23, 2020, June 30, 2020.
Minutes
passed on consent
5.3Approve the Continuation of Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
pulled on consent
approved — Pass
Carried 4-1 — moved by Sabatier
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: nay Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Continuation of Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Noes- Supervisor: 1 - Brown
Clerk’s notes: Supervisor Brown introduced the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.4Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.5Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.6Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.7Adopt Proclamation Commending Lyle Thomas for his 26 year career in Public Service
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
WHEREAS, Lyle Thomas began his career in Law Enforcement on May 23, 1994, working as a Correctional Officer for the Lake County Sheriff's Office and;
WHEREAS, Lyle was selected in 1999 by the Lake County Sheriff's Office to attend a California Basic Police Academy; which he graduated from on September 3, 1999, and was promoted to the rank of Deputy Sheriff and;
WHEREAS, on April 27, 2001, Lyle received his POST Basic Certificate and,
WHEREAS, on January 17, 2003, Lyle completed a POST Field Training Officer course and was subsequently assigned as a Field Training Officer, training many Deputy Sheriff recruits over a span of many years and;
WHEREAS, in 2007, Lyle accepted an assignment as the Clearlake Oaks Community Service Deputy and;
WHEREAS, on June 21, 2009, Lyle accepted an assignment as a Detective working in the Investigations Bureau and;
WHEREAS, on February 1, 2010, Lyle received his POST Intermediate Certificate and,
WHEREAS, on April 18, 2010, Lyle was reassigned back to the Patrol Division, where he remained until present day and;
WHEREAS, after dedicating 26 years as a career law enforcement officer with the Lake County Sheriff's Office and the County of Lake, Lyle has demonstrated extraordinary dedication, compassion and devotion to his profession and to his peers. His accolades include being a recipient of the Medal of Valor from the Lake County Sheriff's Office in 2007 for his actions in taking an armed suspect into custody, a recipient of the Medal of Valor from the Lake County District Attorney's Office in 2014 for his bravery in protecting a Lake County citizen during an officer involved shooting and receiving the Lake County Sheriff's Office Life Saving Award for his actions during the 2015 Valley Fire. Lyle has trained many new deputies as a Field Training Officer, passing on his knowledge and skills. He has earned the admiration, respect, friendship and gratitude of his fellow employees and the county he honorably served.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Lake does hereby commend and express its deepest appreciation to Lyle Thomas for an extraordinary 26 year career in public service and wishes his success in all his future endeavors.
Not applicable
Recommended Action
Adopt Proclamation Commending Lyle Thomas for his 26 year career in Public Service
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Sheriff Brian Martin
Subject: Adopt Proclamation Commending Lyle Thomas for his 26 year career in Public Service
Executive Summary: (include fiscal and staffing impact narrative):
WHEREAS, Lyle Thomas began his career in Law Enforcement on May 23, 1994, working as a Correctional Officer for the Lake County Sheriff's Office and;
WHEREAS, Lyle was selected in 1999 by the Lake County Sheriff's Office to attend a California Basic Police Academy; which he graduated from on September 3, 1999, and was promoted to the rank of Deputy Sheriff and;
WHEREAS, on April 27, 2001, Lyle received his POST Basic Certificate and,
WHEREAS, on January 17, 2003, Lyle completed a POST Field Training Officer course and was subsequently assigned as a Field Training Officer, training many Deputy Sheriff recruits over a span of many years and;
WHEREAS, in 2007, Lyle accepted an assignment as the Clearlake Oaks Community Service Deputy and;
WHEREAS, on June 21, 2009, Lyle accepted an assignment as a Detective working in the Investigations Bureau and;
WHEREAS, on February 1, 2010, Lyle received his POST Intermediate Certificate and,
WHEREAS, on April 18, 2010, Lyle was reassigned back to the Patrol Division, where he remained until present day and;
WHEREAS, after dedicating 26 years as a career law enforcement officer with the Lake County Sheriff's Office and the County of Lake, Lyle has demonstrated extraordinary dedication, compassion and devotion to his profession and to his peers. His accolades include being a recipient of the Medal of Valor from the Lake County Sheriff's Office in 2007 for his actions in taking an armed suspect into custody, a recipient of the Medal of Valor from the Lake County District Attorney's Office in 2014 for his bravery in protecting a Lake County citizen during an officer involved shooting and receiving the Lake County Sheriff's Office Life Saving Award for his actions during the 2015 Valley Fire. Lyle has trained many new deputies as a Field Training Officer, passing on his knowledge and skills. He has earned the admiration, respect, friendship and gratitude of his fellow employees and the county he honorably served.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Lake does hereby commend and express its deepest appreciation to Lyle Thomas for an extraordinary 26 year career in public service and wishes his success in all his future endeavors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Proclamation Commending Lyle Thomas for his 26 year career in Public Service
5.8Approve Master Agreement between the County of Lake and MGE Engineering, Inc for On-Call Construction Management Services for Various HBP-Funded Bridge Projects in Lake County in the amount not to exceed $2,500,000.00 and Authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
June 12, 2019, the Department of Public Works issued a Request for Qualifications (RFQ) for On-Call Construction Management Services for HBP-Funded Bridge Projects in Lake County.
Statements of Qualifications (SOQs) were received from 123 Engineering, Inc., Substrate, Inc., MGE Engineering, Inc., and TRC as a result of the solicitation.
A Consultant Selection Board reviewed the SOQs in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked MGE Engineering, Inc. as the second most-qualified firm. The on-call agreement is set for a term not to exceed five (5) years for a total not to exceed $2,500,000.00 for the duration of the agreement. The hourly billing rate was negotiated by the staff and is included in the agreement.
The cost of services to be rendered under this agreement will be funded through the federal highway bridge program and state toll credits, as appropriate.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.
Recommended Action
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Master Agreement between the County of Lake and MGE Engineering, Inc for On-Call Construction Management Services for Various HBP-Funded Bridge Projects in Lake County in the amount not to exceed $2,500,000.00 and Authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
June 12, 2019, the Department of Public Works issued a Request for Qualifications (RFQ) for On-Call Construction Management Services for HBP-Funded Bridge Projects in Lake County.
Statements of Qualifications (SOQs) were received from 123 Engineering, Inc., Substrate, Inc., MGE Engineering, Inc., and TRC as a result of the solicitation.
A Consultant Selection Board reviewed the SOQs in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked MGE Engineering, Inc. as the second most-qualified firm. The on-call agreement is set for a term not to exceed five (5) years for a total not to exceed $2,500,000.00 for the duration of the agreement. The hourly billing rate was negotiated by the staff and is included in the agreement.
The cost of services to be rendered under this agreement will be funded through the federal highway bridge program and state toll credits, as appropriate.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Master Agreement for On-Call Construction Management Services for Various HBP-Funded Bridge Projects with MGE Engineering, Inc. in the amount not to exceed $2,500,000.00 and authorize the Chair to execute said Agreement.
5.9Adopt Resolution to Establish a list of projects Proposed to be Funded in FY 2020/2021 Pursuant to the Road Repair and Accountability Act of 2017 (SB1)
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Road Repair and Accountability Act of 2017 (SB1) provides additional funding for basic road maintenance and rehabilitation. One-half of the funding generated from SB1 is allocated to cities and counties with the remaining 50% being retained by the State. For FY 20/21 Lake County is expected to receive approximately $2,460,000, which has been appropriated in the FY 2020'/2021 adopted budget.
Although the adopted budget reflects this revenue estimate, actual receipt of this funding is subject to the State's approval of a proposed project list that has been formally established pursuant to a Board adopted Resolution. The Resolution establishes the required project list.
Recommended Action
Adopt Resolution to Establish a list of Projects Proposed to be Funded in FY 2020/2021 Pursuant to the Road Repair and Accountability Act of 2017 (SB1) and Authorize the Chair to sign.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution to Establish a list of projects Proposed to be Funded in FY 2020/2021 Pursuant to the Road Repair and Accountability Act of 2017 (SB1)
Executive Summary: (include fiscal and staffing impact narrative):
The Road Repair and Accountability Act of 2017 (SB1) provides additional funding for basic road maintenance and rehabilitation. One-half of the funding generated from SB1 is allocated to cities and counties with the remaining 50% being retained by the State. For FY 20/21 Lake County is expected to receive approximately $2,460,000, which has been appropriated in the FY 2020'/2021 adopted budget.
Although the adopted budget reflects this revenue estimate, actual receipt of this funding is subject to the State's approval of a proposed project list that has been formally established pursuant to a Board adopted Resolution. The Resolution establishes the required project list.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution to Establish a list of Projects Proposed to be Funded in FY 2020/2021 Pursuant to the Road Repair and Accountability Act of 2017 (SB1) and Authorize the Chair to sign.
5.10(a) Approve the issuance of a Purchase Order to ModUCom for a Radio Dispatch Equipment upgrade in the Central Dispatch facility (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.5, as the purchase is a patented and proprietary upgrade to existing equipment; and (c) authorize the Sheriff or his designee to sign
Action Item
passed on consent
Staff memo
Executive Summary
ModUcom is the computer to radio interface used by Lake County Sheriff's Office Central Dispatch to dispatch law enforcement personnel throughout the unincorporated areas of the county and within the City of Lakeport. Central Dispatch maintains six complete dispatch consoles, all of which are capable of answering 911 calls and dispatching law enforcement units. ModUcom is configured to allow Central Dispatch the ability to dispatch for other public safety agencies in an emergency, and allows for interoperability on local, state, and federal channels when needed.
ModUcom has been in use by the Lake County Sheriff's Office since 2006 and was last upgraded in 2013. The current system is using Windows 7 computers which have reached end of life and end of support by Microsoft. The lake County Sheriff's Office has elected to upgrade our existing computer to radio interface through ModUcom rather than replace it with a new system which would lead to compatibility issues. This upgrade would replace the computer, footswitches, network switch, host and remote position applications, one spare position interface car, one spare transmit receiver card, one spare power supply, and factory system installation.
A quote was received from ModUCom in the amount of $32,624.77 for equipment plus $6,153.86 for warranty costs. Funding is allocated in the Sheriff/Central Dispatch budget 2202/62.74.
Not applicable
Which exemption is being requested? 38.5
How long has Agreement been in place? 2013
When was purchase last rebid? 2013
Reason for request to waive bid? Patented and proprietary equipment
Recommended Action
The Sheriff's Department recommends (a) Approval to issue a Purchase Order to ModUCom for a Radio Dispatch Equipment upgrade in the Central Dispatch facility (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.5, as the purchase is a patented and proprietary upgrade to existing equipment and (c) authorize the Sheriff or his designee to sign
| Estimated Cost | 38,779 |
|---|
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approval to issue a Purchase Order to ModUCom for a Radio Dispatch Equipment upgrade in the Central Dispatch facility (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.5, as the purchase is a patented and proprietary upgrade to existing equipment and (c) authorize the Sheriff or his designee to sign
Executive Summary:
ModUcom is the computer to radio interface used by Lake County Sheriff's Office Central Dispatch to dispatch law enforcement personnel throughout the unincorporated areas of the county and within the City of Lakeport. Central Dispatch maintains six complete dispatch consoles, all of which are capable of answering 911 calls and dispatching law enforcement units. ModUcom is configured to allow Central Dispatch the ability to dispatch for other public safety agencies in an emergency, and allows for interoperability on local, state, and federal channels when needed.
ModUcom has been in use by the Lake County Sheriff's Office since 2006 and was last upgraded in 2013. The current system is using Windows 7 computers which have reached end of life and end of support by Microsoft. The lake County Sheriff's Office has elected to upgrade our existing computer to radio interface through ModUcom rather than replace it with a new system which would lead to compatibility issues. This upgrade would replace the computer, footswitches, network switch, host and remote position applications, one spare position interface car, one spare transmit receiver card, one spare power supply, and factory system installation.
A quote was received from ModUCom in the amount of $32,624.77 for equipment plus $6,153.86 for warranty costs. Funding is allocated in the Sheriff/Central Dispatch budget 2202/62.74.
If not budgeted, fill in the blanks below only:
Estimated Cost: _38,779___ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.5
How long has Agreement been in place? 2013
When was purchase last rebid? 2013
Reason for request to waive bid? Patented and proprietary equipment
Recommended Action: The Sheriff's Department recommends (a) Approval to issue a Purchase Order to ModUCom for a Radio Dispatch Equipment upgrade in the Central Dispatch facility (b) Waive the formal bidding process, pursuant to Lake County Code Section 38.5, as the purchase is a patented and proprietary upgrade to existing equipment and (c) authorize the Sheriff or his designee to sign
5.11(a) Approve Agreement effective 5/1/2020, lowering the scale pricing for the reduction of inmates due to COVID-19, (b) Approve Agreement effective 5/4/2020 increasing the costs per meal by .06 due to addition of one sandwich and (c) Approve Agreement effective 8/1/2020 Extending the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase
Action Item
pulled on consent
approved as amended — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with Trinity Services Group, Inc. to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option for one (1) year extensions. We have entered our fifth year of this contract which requires approval of the attached document(s).
Beginning on May 1, 2020, Trinity Services Group requested a change to our contract due to a reduction in our overall inmate count due to COVID 19. The current contract did not account for an inmate count below 200. If approved, this will result in a retro payment in the amount of $13,160.78 for the period 5/1/2020-6/18/2020. Additional billings will be received after this date and will result in an increase as well. The fee schedule attached to item #1 reflects this increase.
Beginning on May 4, 2020, the Sheriff's Office requested Trinity Service Group change the Lake County Jail inmate menu. The menu change provided each inmate with one (1) additional sandwich during the dinner meal. This change was made after a lack of inmate kitchen workers were available to prepare the normal menu. Due to an unforeseeable reduction in total inmate population caused by the response to the COVID-19 pandemic, the Sheriff's Office had to adjust when hot meals could be produced each day. The serving of a cold meal at dinner required the supplementation of one additional sandwich to provide sufficient calories to sustain the inmates for the 14 hours between dinner and breakfast. This menu change resulted in an increase in $0.06 per meal during the time this modified menu is being used. The Sheriff's Office supports the adjustment in the attached price scale. The fee schedule attached to item #2 reflects this increase.
Beginning on August 1, 2020, our Agreement allows for a CPI increase. The fee schedule attached to item #3 reflects this increase.
Not applicable
Recommended Action
The Sheriff's Department recommends (a) Approve Agreement effective 5/1/2020, lowering the scale pricing for the reduction of inmates due to COVID-19, (b) Approve Agreement effective 5/4/2020 increasing the costs per meal by .06 due to addition of one sandwich and (c) Approve Agreement effective 8/1/2020 Extending the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
| Estimated Cost | $16,460 |
|---|
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve Agreement effective 5/1/2020, lowering the scale pricing for the reduction of inmates due to COVID-19, (b) Approve Agreement effective 5/4/2020 increasing the costs per meal by .06 due to addition of one sandwich and (c) Approve Agreement effective 8/1/2020 Extending the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign each of the agreements.
Executive Summary:
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with Trinity Services Group, Inc. to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option for one (1) year extensions. We have entered our fifth year of this contract which requires approval of the attached document(s).
Beginning on May 1, 2020, Trinity Services Group requested a change to our contract due to a reduction in our overall inmate count due to COVID 19. The current contract did not account for an inmate count below 200. If approved, this will result in a retro payment in the amount of $13,160.78 for the period 5/1/2020-6/18/2020. Additional billings will be received after this date and will result in an increase as well. The fee schedule attached to item #1 reflects this increase.
Beginning on May 4, 2020, the Sheriff's Office requested Trinity Service Group change the Lake County Jail inmate menu. The menu change provided each inmate with one (1) additional sandwich during the dinner meal. This change was made after a lack of inmate kitchen workers were available to prepare the normal menu. Due to an unforeseeable reduction in total inmate population caused by the response to the COVID-19 pandemic, the Sheriff's Office had to adjust when hot meals could be produced each day. The serving of a cold meal at dinner required the supplementation of one additional sandwich to provide sufficient calories to sustain the inmates for the 14 hours between dinner and breakfast. This menu change resulted in an increase in $0.06 per meal during the time this modified menu is being used. The Sheriff's Office supports the adjustment in the attached price scale. The fee schedule attached to item #2 reflects this increase.
Beginning on August 1, 2020, our Agreement allows for a CPI increase. The fee schedule attached to item #3 reflects this increase.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$16,460_ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) Approve Agreement effective 5/1/2020, lowering the scale pricing for the reduction of inmates due to COVID-19, (b) Approve Agreement effective 5/4/2020 increasing the costs per meal by .06 due to addition of one sandwich and (c) Approve Agreement effective 8/1/2020 Extending the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
On motion of Supervisor Sabatier, and by vote of the Board, denied Agreement effective 5/1/2020, lowering the scale pricing for the reduction of inmates due to COVID-19, and (b) Approved Agreement effective 5/4/2020 increasing the costs per meal by .06 due to addition of one sandwich and (c) Approved Agreement effective 8/1/2020 Extending the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.12Approve Contract Between County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the Amount of $1,000,000 from July 1, 2020 to June 30, 2021, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Chabot-Las Positas Community College District will design and conduct trainings that fulfill the requirements for Title IV-E federally funded training programs. The Title IV-E training shall be facilitated by the Contractor, and is available to eligible resource families, more commonly referred to as foster parents and families, upon request by Social Services. Chabot-Las Positas does not conduct training, however, many of the local trainings are provided through their subcontract with Redwood Community Services. This training is required to abide by state legislation under the Welfare Institution Code's Division 9, Part 4, Chapter 5, Article 2, Sections 16519.5 - 16519.7, which detail the responsibility of Child Welfare Services to ensure the increased expectations and knowledge required of resource families, staff, and community partners are satisfactory under the Resource Family Approval Program. The services provided by Chabot-Las Positas under this agreement help Social Services utilize essential Federal funding.
Recommended Action
Approve Contract between County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount of $1,000,000 from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
| Estimated Cost | $1,000,000 |
|---|---|
| Amount Budgeted | $1,000,000 |
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Contract between County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount of $1,000,000 from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
Chabot-Las Positas Community College District will design and conduct trainings that fulfill the requirements for Title IV-E federally funded training programs. The Title IV-E training shall be facilitated by the Contractor, and is available to eligible resource families, more commonly referred to as foster parents and families, upon request by Social Services. Chabot-Las Positas does not conduct training, however, many of the local trainings are provided through their subcontract with Redwood Community Services. This training is required to abide by state legislation under the Welfare Institution Code's Division 9, Part 4, Chapter 5, Article 2, Sections 16519.5 - 16519.7, which detail the responsibility of Child Welfare Services to ensure the increased expectations and knowledge required of resource families, staff, and community partners are satisfactory under the Resource Family Approval Program. The services provided by Chabot-Las Positas under this agreement help Social Services utilize essential Federal funding.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$1,000,000_ Amount Budgeted: $1,000,000_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount of $1,000,000 from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
5.13Approve Fourth Amendment to the Lease Agreement Between County of Lake and Lillian Allen Trust for the Property located at 1216, 1222 and 1228 South Main Street in Lakeport, for the amount of $19,140 per fiscal year, from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Social Services has leased the facility located at 1216, 1222 and 1228 South Main Street, Lakeport, California since July 1, 2013 for both a conference room space as well as a family center for our Child Welfare Services program. This Amendment extends the term of this lease for an additional 1 year, and includes a cost of living increase.
Recommended Action
Approve Fourth Amendment to the Lease Agreement between County of Lake and Lillian Allen Trust for the property located at 1216, 1222 and 1228 South Main Street in Lakeport, for the amount of $19,140 per fiscal year, from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
| Estimated Cost | $19,140 |
|---|---|
| Amount Budgeted | $19,140 |
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Fourth Amendment to the Lease Agreement between County of Lake and Lillian Allen Trust for the property located at 1216, 1222 and 1228 South Main Street in Lakeport, for the amount of $19,140 per fiscal year, from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
Social Services has leased the facility located at 1216, 1222 and 1228 South Main Street, Lakeport, California since July 1, 2013 for both a conference room space as well as a family center for our Child Welfare Services program. This Amendment extends the term of this lease for an additional 1 year, and includes a cost of living increase.
If not budgeted, fill in the blanks below only:
Estimated Cost: $19,140 Amount Budgeted: $19,140 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Fourth Amendment to the Lease Agreement between County of Lake and Lillian Allen Trust for the property located at 1216, 1222 and 1228 South Main Street in Lakeport, for the amount of $19,140 per fiscal year, from July 1, 2020 to June 30, 2021, and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.13 with the exception of items 5.3 and 5.11 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: Public Member Mike Rafanelli spoke.
6.29:02 A.M. - Consideration of Update on COVID-19
Presentation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. County Administrative Officer Carol Huchingson and Health Services Director Denise Pomeroy spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Frank Duloso, Melissa Fulton, Sally Peterson, Johnny, Michael Green. The following person present in the Board of Supervisors Chambers spoke: Mike Rafanelli. No one else wished to speak and the public input portion of this item was closed.
6.39:15 A.M. - Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
FROM: Denise Pomeroy, Health Services Director
SUBJECT: Consideration of Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
On motion of Supervisor Sabatier, and by vote of the Board, approved Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - PUBLIC HEARING - Community Development Block Grant Economic Development Program Presentation and Consideration of Resolution Approving Applications for Funding and the Execution of Grant Agreements and any Amendments from the 2019-2020 Funding Year of the State CDBG Program
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Your Board participated in a public meeting on October 22, 2019 to consider projects and programs for Community Block Grant (CDBG) funding under the proposed Notice of Funding Availability (NOFA) for 2019-2020. On January 21, 2020, the California Department of Housing and Community Development (HCD) released that NOFA. Due to the rapidly changing conditions resulting from the COVID-19 pandemic, HCD amended the NOFA twice to 1) allow applicants additional time to complete their applications and 2) combined the competitive program with the over-the counter program and identified maximum funding for the Economic Development Program.
County is eligible to apply for up to $750,000 for business assistance activities under the 2019-2020 NOFA. The two types of programs under the business assistance activities category are the business loan program ($500,000) where businesses can access low interest capital in order to retain or create jobs, and the microenterprise program ($250,000) where entrepreneurs and existing small businesses with up to five employees, can obtain free technical assistance and low interest financing to retain or create new jobs.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital and technical assistance to help them recover from the loss of revenue during that period of business closures. The CDBG programs are designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs. The microenterprise program can provide technical assistance to small businesses with five employees or less to help with cash flow management, marketing, using the internet, accessing capital, and other business needs. The program is designed to help existing businesses as well as start up entrepreneurs.
County has an existing contract for CDBG services with Community Development Services (CDS), a local consulting firm, which is experienced with implementing these programs. County CDBG consultant Jeff Lucas will provide a brief presentation about these two programs before the Board considers the proposed Resolution.
Recommended Action
Adopt Resolution approving applications for funding and the execution of grant agreements and any amendments from the 2019-2020 funding year of the state CDBG Program.
| Estimated Cost | 0 |
|---|
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: 9:30 A.M. - PUBLIC HEARING- Community Development Block Grant Economic Development Program Presentation and Consideration of Resolution Approving Applications for Funding and the Execution of Grant Agreements and any Amendments from the 2019-2020 Funding Year of the State CDBG Program
Executive Summary: (include fiscal and staffing impact narrative):
Your Board participated in a public meeting on October 22, 2019 to consider projects and programs for Community Block Grant (CDBG) funding under the proposed Notice of Funding Availability (NOFA) for 2019-2020. On January 21, 2020, the California Department of Housing and Community Development (HCD) released that NOFA. Due to the rapidly changing conditions resulting from the COVID-19 pandemic, HCD amended the NOFA twice to 1) allow applicants additional time to complete their applications and 2) combined the competitive program with the over-the counter program and identified maximum funding for the Economic Development Program.
County is eligible to apply for up to $750,000 for business assistance activities under the 2019-2020 NOFA. The two types of programs under the business assistance activities category are the business loan program ($500,000) where businesses can access low interest capital in order to retain or create jobs, and the microenterprise program ($250,000) where entrepreneurs and existing small businesses with up to five employees, can obtain free technical assistance and low interest financing to retain or create new jobs.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital and technical assistance to help them recover from the loss of revenue during that period of business closures. The CDBG programs are designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs. The microenterprise program can provide technical assistance to small businesses with five employees or less to help with cash flow management, marketing, using the internet, accessing capital, and other business needs. The program is designed to help existing businesses as well as start up entrepreneurs.
County has an existing contract for CDBG services with Community Development Services (CDS), a local consulting firm, which is experienced with implementing these programs. County CDBG consultant Jeff Lucas will provide a brief presentation about these two programs before the Board considers the proposed Resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___0_____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution approving applications for funding and the execution of grant agreements and any amendments from the 2019-2020 funding year of the state CDBG Program.
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Assistant County Administrative Officer Susan Parker presented the item to the Board. Community Development Services Representative Jeff Lucas presented a PowerPoint Presentation to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - (a) Presentation of Proclamation Commending Lyle Thomas for his 26 year career in Public Service; and (b) Presentation of Proclamation Recognizing Kelseyville High School K-Corps Graduating Class of 2020
Proclamation
a) This ceremonial item was read into the record and presented.
b) This ceremonial item was read into the record and presented.
Clerk’s notes: a) Supervisor Crandell read the proclamation into the record and presented it to Deputy Lyle Thomas. Amelia Thomas and Sheriff Brian Martin spoke.
b) Supervisor Brown read the proclamation into the record and presented it to Kelseyville High School K-Corps Graduating Class of 2020. Joanie Holt and Sheriff Brian Martin spoke.
6.61:00 P.M. - Economic Development Workshop with County Department Heads
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Economic Development Workshop with County Department Heads on Law Enforcement.
Recommended Action
Workshop only - No action will be taken.
Original memo text
Memorandum
Date: July 14, 2020
To: Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Economic Development Workshop with County Department Heads on Health and Human Services
Executive Summary: (include fiscal and staffing impact narrative):
Economic Development Workshop with County Department Heads on Law Enforcement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☒ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Workshop only - No action will be taken.
Discussion Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Sheriff Brian Martin, Chief Probation Officer Rob Howe, Animal Control Director Jonathan Armas, and District Attorney Susan Krones spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Closing the Board of Supervisors Chambers for in-person meetings
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
COVID-19 cases are on the rise in Lake County and throughout California. As visible community leaders, it is our Board's responsibility to model appropriate caution for local residents and businesses. You will recall we reopened our Board Chambers to the public Tuesday, June 30. At the time that decision was made, we sat at 41 total cases, and only 7 were active. Regional viral activity was starting to accelerate, but had not yet reached present concerning levels. Unfortunately, things have changed.
Allowing members of the public in the Board Chambers invites the kind of large gatherings we are seeking to avoid, in order to slow the spread of the virus. It has been obvious that most people remain more comfortable participating remotely; during our June 23 and June 30 meetings, an unduplicated count of just two individuals have attended in person, while well over 100 participated in zoom.
I believe we were premature in reopening. Continuing to host hybrid meetings, with some people on-site, has the potential to place members of the public, our employees and ourselves at unnecessary and avoidable risk of contracting the virus.
On July 6, the California State Capitol was closed, and the Legislature has been indefinitely delayed, following an Assemblymember testing positive for the virus. Rather than waiting for someone to test positive as a result of attending one of our meetings, we should be proactive and close our Chambers until conditions improve.
Of course, our meetings would continue to be accessible in ZOOM, for all who want to directly participate, and via Facebook, Granicus and on PEG Channel 8, for those that prefer to view only. Members of the public with no internet access can call in to participate or listen via ZOOM. Bottom line, we can make the public's business very accessible to the public, without creating unnecessary public health risk. In my opinion, that's exactly what we should do.
Recommended Action
By motion, take action to close the Board of Supervisors Chambers for in-person meetings effective with our July 21, 2020 meeting, with said closure to be re-evaluated every thirty days.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Lake County Board of Supervisors
From: Moke Simon, Chair, District 1 Supervisor
Subject: Consideration of Closing the Board of Supervisors Chambers for in-person meetings
Executive Summary: (include fiscal and staffing impact narrative):
COVID-19 cases are on the rise in Lake County and throughout California. As visible community leaders, it is our Board's responsibility to model appropriate caution for local residents and businesses. You will recall we reopened our Board Chambers to the public Tuesday, June 30. At the time that decision was made, we sat at 41 total cases, and only 7 were active. Regional viral activity was starting to accelerate, but had not yet reached present concerning levels. Unfortunately, things have changed.
Allowing members of the public in the Board Chambers invites the kind of large gatherings we are seeking to avoid, in order to slow the spread of the virus. It has been obvious that most people remain more comfortable participating remotely; during our June 23 and June 30 meetings, an unduplicated count of just two individuals have attended in person, while well over 100 participated in zoom.
I believe we were premature in reopening. Continuing to host hybrid meetings, with some people on-site, has the potential to place members of the public, our employees and ourselves at unnecessary and avoidable risk of contracting the virus.
On July 6, the California State Capitol was closed, and the Legislature has been indefinitely delayed, following an Assemblymember testing positive for the virus. Rather than waiting for someone to test positive as a result of attending one of our meetings, we should be proactive and close our Chambers until conditions improve.
Of course, our meetings would continue to be accessible in ZOOM, for all who want to directly participate, and via Facebook, Granicus and on PEG Channel 8, for those that prefer to view only. Members of the public with no internet access can call in to participate or listen via ZOOM. Bottom line, we can make the public's business very accessible to the public, without creating unnecessary public health risk. In my opinion, that's exactly what we should do.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
By motion, take action to close the Board of Supervisors Chambers for in-person meetings effective with our July 21, 2020 meeting, with said closure to be re-evaluated every thirty days.
No action taken.
Clerk’s notes: Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Michael Green. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Update to Return to Work Protocol
Action Item
approved as amended — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Your first 30 day review, including your approval of revision to the protocol, occurred on June 16, 2020.
As you know, staff fully expected that the Protocol would be a living document and issues continue to arise leading to proposed revisions for the consideration of your Board.
At this time, we are recommending additions to the Protocol and a final draft version with the new language highlighted in yellow is attached for your consideration.
A summary of the recommended additions are as follows:
1. A table of contents has been inserted for ease of use.
2. A new section addressing situations in which an employee, or a member of an employee's household tests positive, has been added, instructing departments on best practices for supporting the affected employee as well as for protecting other employees who may have been exposed to the affected employee. In addition, guidance is added regarding the need to sanitize the workplace after this occurs.
Recommended Action
Approve additions to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, authorizing the County Administrative Office or her designee to initiate the meet and confer process with labor groups.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Update to Return to Work Protocol
Executive Summary: (include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Your first 30 day review, including your approval of revision to the protocol, occurred on June 16, 2020.
As you know, staff fully expected that the Protocol would be a living document and issues continue to arise leading to proposed revisions for the consideration of your Board.
At this time, we are recommending additions to the Protocol and a final draft version with the new language highlighted in yellow is attached for your consideration.
A summary of the recommended additions are as follows:
1. A table of contents has been inserted for ease of use.
2. A new section addressing situations in which an employee, or a member of an employee's household tests positive, has been added, instructing departments on best practices for supporting the affected employee as well as for protecting other employees who may have been exposed to the affected employee. In addition, guidance is added regarding the need to sanitize the workplace after this occurs.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve additions to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, authorizing the County Administrative Office or her designee to initiate the meet and confer process with labor groups.
On motion of Supervisor Sabatier, and by vote of the Board, approved Update to Return to Work Protocol as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Michael Green. No one else wished to speak and the public input portion of this item was closed.
7.4Discussion and Consideration of next steps for filling the Special Districts Administrator position upon the retirement of the incumbent
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Special Districts Administrator Jan Coppinger will be retiring on December 1, 2020. I am seeking the direction of your Board regarding recruitment for a new Special Districts Administrator.
Recommended Action
Direction to staff.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Discussion/consideration of next steps for filling the Special Districts Administrator position upon the retirement of the incumbent
Executive Summary: (include fiscal and staffing impact narrative):
Special Districts Administrator Jan Coppinger will be retiring on December 1, 2020. I am seeking the direction of your Board regarding recruitment for a new Special Districts Administrator.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Direction to staff.
Direction was given to staff to open the recruitment for Special Districts Administrator.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of an Update on the County’s COVID-19 Interim Policy for Working Remotely
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board will recall, on June 16, you acted to Adopt a Resolution Amending Resolution No. 2020-33, extending the County of Lake's COVID-19 Interim Policy for Working Remotely for an additional 90-day period, through September 20, 2020, unless earlier action is taken to repeal, replace or extend the policy. Department Heads had reported, at that time, 92 employees continued to juggle childcare issues due to the impacts of the COVID-19 crisis.
On the same date, your Board requested regular updates, to monitor the ongoing need of telework opportunities to mitigate workload impacts brought by COVID-19, and to confirm that disaster conditions justifying this policy remain present.
Department Heads continue to report teleworking employees are generally highly productive. Some positions have been able to work even more effectively, and one Department Head indicated billable time (i.e., time reimbursed by the State) has increased since the advent of remote work. Because there have been some great successes, Staff is presently working on a draft permanent policy for the consideration of your Board, to be presented at a later date following discussion by the Technology Governance Committee.
At this time, Staff recommends your Board maintain the availability of telework under the County's COVID-19 Interim Policy for Working Remotely. No action is needed to facilitate this.
Recommended Action
Report only.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of an Update on the County's COVID-19 Interim Policy for Working Remotely
Executive Summary: (include fiscal and staffing impact narrative):
As your Board will recall, on June 16, you acted to Adopt a Resolution Amending Resolution No. 2020-33, extending the County of Lake's COVID-19 Interim Policy for Working Remotely for an additional 90-day period, through September 20, 2020, unless earlier action is taken to repeal, replace or extend the policy. Department Heads had reported, at that time, 92 employees continued to juggle childcare issues due to the impacts of the COVID-19 crisis.
On the same date, your Board requested regular updates, to monitor the ongoing need of telework opportunities to mitigate workload impacts brought by COVID-19, and to confirm that disaster conditions justifying this policy remain present.
Department Heads continue to report teleworking employees are generally highly productive. Some positions have been able to work even more effectively, and one Department Head indicated billable time (i.e., time reimbursed by the State) has increased since the advent of remote work. Because there have been some great successes, Staff is presently working on a draft permanent policy for the consideration of your Board, to be presented at a later date following discussion by the Technology Governance Committee.
At this time, Staff recommends your Board maintain the availability of telework under the County's COVID-19 Interim Policy for Working Remotely. No action is needed to facilitate this.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report only.
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Sheriff Brian Martin spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of (a) Certification for Receipt of Funds Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 for the County of Lake, and (b) Certification for Receipt of Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020
Report
approved
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board may be aware, no later than July 10, 2020, as your County Administrative Officer, I was required to submit two certification forms, to the California Department of Finance, for receipt of CARES Act/Coronavirus Relief Funds and for receipt of a State General Fund Allocation that would have otherwise been funded via state-local Realignment revenues. A copy of the forms I signed and submitted on behalf of our County are attached for your review and consideration.
On your July 14, 2020 agenda, I am asking that your Board ratify my submittal of these certification forms on behalf of Lake County.
Recommended Action
By motion, Ratify Certification Forms (a) For Receipt of Funds Pursuant to Paragraphs (2) or (3)
of Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 for the County of Lake, and
(b) For Receipt of Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of
2020, directing staff to prepare a minute order documenting your action.
Original memo text
Memorandum
Date: July 14, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of (a) Certification for Receipt of Funds Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 for the County of Lake, and (b) Certification for Receipt of Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020
Executive Summary: (include fiscal and staffing impact narrative):
As your Board may be aware, no later than July 10, 2020, as your County Administrative Officer, I was required to submit two certification forms, to the California Department of Finance, for receipt of CARES Act/Coronavirus Relief Funds and for receipt of a State General Fund Allocation that would have otherwise been funded via state-local Realignment revenues. A copy of the forms I signed and submitted on behalf of our County are attached for your review and consideration.
On your July 14, 2020 agenda, I am asking that your Board ratify my submittal of these certification forms on behalf of Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
By motion, Ratify Certification Forms (a) For Receipt of Funds Pursuant to Paragraphs (2) or (3)
of Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 for the County of Lake, and
(b) For Receipt of Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of
2020, directing staff to prepare a minute order documenting your action.
On motion of Supervisor Sabatier, and by vote of the Board, approved (a) Certification for Receipt of Funds Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Control Section 11.90 of the Budget Act of 2020 for the County of Lake, and approved (b) Certification for Receipt of Funds Pursuant to Provision 3 of Item 9210-110-0001 of the Budget Act of 2020. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item
8.2Conference with Legal Counsel: significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2), (e)(1)- one potential case
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:40 p.m. having taken no action.