Board Of Supervisors — Tuesday, August 25, 2020
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To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1Extra Item: (a) Consideration of “extra” agenda item; and (b) (Sitting as the Board of Directors for the Lake County Watershed Protection District) Consideration of Purchase Agreement with Nancy Torrence and Becki Vigil for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Agreement
Motion carried · 2 motions
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
� The need to take action came to the attention of this department subsequent to the posting of the current agenda.
Staff was presented with the signed Purchase Agreement on Friday, August 21st, after the agenda for today's meeting had already been posted.
� There is a need to take immediate action before the next available agenda.
This property is one of the final residential properties in the Project Area and time is of the essence to get the purchase completed and the owners relocated prior to winter rains. Furthermore, the owners cannot enter into any agreements to purchase a replacement property until this purchase is complete. The current real estate market is very dynamic with properties selling quickly, and every day matters in their efforts to find a new property.
Staff requests that the Board of Supervisors concur that justification exists to consider this for an extra agenda item.
At long last, our consultant Paragon Partners, Ltd. has reached an agreement for the purchase of property known as Assessor's Parcel Number 004-016-020 owned by Nancy Torrence and Becki Vigil. The purchase of this property, one of the few remaining residential properties, will be a step closer toward the development of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. Almost more importantly, it will remove another residence from behind the levees adjacent to Middle Creek.
The purchase of this property is being completed using Grant funds provided by the State of California, Department of Water Resources, and the Flood Corridor Program following the provisions required by the Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970. The appraisal was prepared by a third party hired by our relocation consultant, Paragon Partners, Ltd. with review and approval by the State of California, Department of Water Resources Real Estate
Division. The Purchase Agreement is attached for your review and approval
Recommended Action
(a) Approve "extra" agenda item; and (b) (Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve Purchase Agreement with Nancy Torrence and Becki Vigil for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
The Honorable Moke Simon, Chair Board of Directors of the Lake County Watershed Protection District
From: Scott De Leon, Public Works/Water Resources Director
Subject: Extra Item: (a) Consideration of "extra" agenda item; and (b) (Sitting as the Board of Directors for the Lake County Watershed Protection District) Consideration of Purchase Agreement with Nancy Torrence and Becki Vigil for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
� The need to take action came to the attention of this department subsequent to the posting of the current agenda.
Staff was presented with the signed Purchase Agreement on Friday, August 21st, after the agenda for today's meeting had already been posted.
� There is a need to take immediate action before the next available agenda.
This property is one of the final residential properties in the Project Area and time is of the essence to get the purchase completed and the owners relocated prior to winter rains. Furthermore, the owners cannot enter into any agreements to purchase a replacement property until this purchase is complete. The current real estate market is very dynamic with properties selling quickly, and every day matters in their efforts to find a new property.
Staff requests that the Board of Supervisors concur that justification exists to consider this for an extra agenda item.
At long last, our consultant Paragon Partners, Ltd. has reached an agreement for the purchase of property known as Assessor's Parcel Number 004-016-020 owned by Nancy Torrence and Becki Vigil. The purchase of this property, one of the few remaining residential properties, will be a step closer toward the development of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. Almost more importantly, it will remove another residence from behind the levees adjacent to Middle Creek.
The purchase of this property is being completed using Grant funds provided by the State of California, Department of Water Resources, and the Flood Corridor Program following the provisions required by the Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970. The appraisal was prepared by a third party hired by our relocation consultant, Paragon Partners, Ltd. with review and approval by the State of California, Department of Water Resources Real Estate
Division. The Purchase Agreement is attached for your review and approval
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Approve "extra" agenda item; and (b) (Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve Purchase Agreement with Nancy Torrence and Becki Vigil for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
a) On motion of Supervisor Sabatier, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
b) On motion of Supervisor Crandell, and by vote of the Board, approved Agreement with Nancy Torrence and Becki Vigil for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Water Resources Director Scott De Leon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving an Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Agreement No. 20-0328-000-SA for July 1, 2020 through June 30, 2022 in the Amount of $38,330.00
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving an Industrial Hemp resolution agreement with the California Department of Food and Agriculture. It reimburses the County for registering hemp growers and seed breeders, enforcing all laws and regulations, public outreach, training staff, reimbursement for mileage and supplies pertaining to industrial hemp. There are currently 15 hemp registrants in the County of Lake. The agreement would reimburse the County up to $38,300.00 for the activities listed above. This agreement goes from July 1, 2020 through June 30, 2022.
Should the Board adopt the Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office processing. A signed complete copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative:
Staffing Impact:
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
?Economic Development ? Disaster Recovery ? County Workforce? Revenue Generation
? Community Collaboration? Business Process Efficiency? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Adopt Resolution Approving an Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Agreement No. 20-0328-000-SA for July 1, 2020 through June 30, 2022 in the Amount of $38,330.00
| Amount Budgeted | $38,330.00 |
|---|
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Tina Scott, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner / Sealer of Weights and Measures
Subject: Adopt Resolution Approving an Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Agreement No. 20-0328-000-SA for July 1, 2020 through June 30, 2022 in the Amount of $38,330.00
Executive Summary:
I would like to ask the Board to adopt the attached resolution approving an Industrial Hemp resolution agreement with the California Department of Food and Agriculture. It reimburses the County for registering hemp growers and seed breeders, enforcing all laws and regulations, public outreach, training staff, reimbursement for mileage and supplies pertaining to industrial hemp. There are currently 15 hemp registrants in the County of Lake. The agreement would reimburse the County up to $38,300.00 for the activities listed above. This agreement goes from July 1, 2020 through June 30, 2022.
Should the Board adopt the Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office processing. A signed complete copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: ________ Amount Budgeted: _$38,330.00_ Additional Requested: ________ Future Annual Cost: ________
Fiscal Impact Narrative:
Staffing Impact:
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
?Economic Development ? Disaster Recovery ? County Workforce? Revenue Generation
? Community Collaboration? Business Process Efficiency? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Approving an Agreement with California Department of Food and Agricultural Industrial Hemp Cultivation Agreement No. 20-0328-000-SA for July 1, 2020 through June 30, 2022 in the Amount of $38,330.00
5.2Approve Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of property located at 6302 Thirteenth Avenue, Lucerne, CA 95458 to revise the name and address of Lessor and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of currently inhabited office property located at 6302 Thirteenth Avenue, Lucerne, CA 95458. This Addendum serves to change the name of Lessor to Bruno's Property Management, and changes notice address to 335 Lakeport Boulevard, Lakeport, CA 95453. This addendum also provides an additional notice address in the form of an email address for Don Deuchar, Administrator of Bruno's Property Management.
Recommended Action
Approve Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of property located at 6302 Thirteenth Avenue, Lucerne, CA 95458 to revise the name and address of Lessor and authorize the Chair to sign.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of property located at 6302 Thirteenth Avenue, Lucerne, CA 95458 to revise the name and address of Lessor and authorize the Chair to sign.
Executive Summary: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of currently inhabited office property located at 6302 Thirteenth Avenue, Lucerne, CA 95458. This Addendum serves to change the name of Lessor to Bruno's Property Management, and changes notice address to 335 Lakeport Boulevard, Lakeport, CA 95453. This addendum also provides an additional notice address in the form of an email address for Don Deuchar, Administrator of Bruno's Property Management.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Bruno and Associates (hereinafter referred to as Lessor) for the lease of property located at 6302 Thirteenth Avenue, Lucerne, CA 95458 to revise the name and address of Lessor and authorize the Chair to sign.
5.3Approve Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks, California to revise the name and address of Lessor and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks,
California. This Addendum serves to change the name of Lessor to Berg Investments, LP, and changes notice addressee to Berg Investments, LP DBA Big Oak Center. This addendum also provides an updated contact person as Robert J. Berg, General Partner, Berg Investments, LP.
Recommended Action
Approve Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks,
California to revise the name and address of Lessor and authorize the Chair to sign.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks,
California to revise the name and address of Lessor and authorize the Chair to sign.
Executive Summary: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks,
California. This Addendum serves to change the name of Lessor to Berg Investments, LP, and changes notice addressee to Berg Investments, LP DBA Big Oak Center. This addendum also provides an updated contact person as Robert J. Berg, General Partner, Berg Investments, LP.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Berg Investments, LP (formerly Big Oak Center, LLC) for the lease of property located at 13340 E Hwy 20, Suite #0, Clearlake Oaks,
California to revise the name and address of Lessor and authorize the Chair to sign.
5.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Services Provided in Fiscal Year 2020-21 for a contract maximum of $850,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBHS continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth.
As LCBHS has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Services Provided in Fiscal Year 2020-21 for a contract maximum of $850,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $850,000 |
|---|---|
| Amount Budgeted | $850,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Services Provided in Fiscal Year 2020-21 for a contract maximum of $850,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBHS continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth.
As LCBHS has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $850,000 Amount Budgeted: $850,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Services Provided in Fiscal Year 2020-21 for a contract maximum of $850,000.00 and authorize the Board Chair to sign the Agreement.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21 for a contract maximum of $96,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21. The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health Services (LCBHS) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "The Harbor".
As LCBHS has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21 for a contract maximum of $96,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $96,000 |
|---|---|
| Amount Budgeted | $96,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21 for a contract maximum of $96,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21. The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health Services (LCBHS) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "The Harbor".
As LCBHS has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $96,000 Amount Budgeted: $96,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2020-21 for a contract maximum of $96,000 and authorize the Board Chair to sign the Agreement.
5.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21 for a contract maximum of $54,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services Inc. (RCS) for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21. The Transitional Age Youth Peer Support Program has been in operation for several years now. LCBHS and RCS, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 154 S. Main Street, Lakeport, CA 95453.
LCBHS has had an ongoing relationship with RCS, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21 for a contract maximum of $54,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $54,000 |
|---|---|
| Amount Budgeted | $54,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21 for a contract maximum of $54,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services Inc. (RCS) for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21. The Transitional Age Youth Peer Support Program has been in operation for several years now. LCBHS and RCS, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 154 S. Main Street, Lakeport, CA 95453.
LCBHS has had an ongoing relationship with RCS, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $54,000 Amount Budgeted: $54,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2020-21 for a contract maximum of $54,000 and authorize the Board Chair to sign the Agreement.
5.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21 for a contract maximum of $37,502.52 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21. Under the Agreement, Crisis Support Services of Alameda County will provide crisis support and telephone counseling services to Lake County residents during the weekday hours of 5 pm to 8 am (Monday through Thursday) and during the weekend hours of 5 pm on Friday through 8 am on Monday. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for approximately 70 calls per month.
As we have already established a successful working relationship with Crisis Support of Alameda County. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21 for a contract maximum of $37,502.52 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $37,502.52 |
|---|---|
| Amount Budgeted | $37,502.52 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21 for a contract maximum of $37,502.52 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21. Under the Agreement, Crisis Support Services of Alameda County will provide crisis support and telephone counseling services to Lake County residents during the weekday hours of 5 pm to 8 am (Monday through Thursday) and during the weekend hours of 5 pm on Friday through 8 am on Monday. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for approximately 70 calls per month.
As we have already established a successful working relationship with Crisis Support of Alameda County. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $37,502.52 Amount Budgeted: $37,502.52 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2020-21 for a contract maximum of $37,502.52 and authorize the Board Chair to sign the Agreement.
5.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $445,300 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $445,300 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $445,300 |
|---|---|
| Amount Budgeted | $445,300 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $445,300 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $445,300 Amount Budgeted: $445,300 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $445,300 and authorize the Board Chair to sign the Agreement.
5.9(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2020-21, for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Ford Street Project for Fiscal Year 2020-21. The Ford Street Project is an organization that has been serving clients since September 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBHS is contracting for drug and alcohol detoxification and residential treatment services only. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2020-21, for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2020-21, for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Ford Street Project for Fiscal Year 2020-21. The Ford Street Project is an organization that has been serving clients since September 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBHS is contracting for drug and alcohol detoxification and residential treatment services only. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $100,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2020-21, for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
5.10(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2020-21 for a contract maximum of $400,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2020-21. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2020-21 for a contract maximum of $400,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $400,000 |
|---|---|
| Amount Budgeted | $400,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2020-21 for a contract maximum of $400,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2020-21. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $400,000 Amount Budgeted: $400,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2020-21 for a contract maximum of $400,000 and authorize the Board Chair to sign the Agreement.
5.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Second Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $100,000 and authorize the Board Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment No. 2 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20. Charis Youth Center is a nonprofit organization providing residential, educational, and mental health services. Charis provides a highly structured therapeutic, educational, and community-based program for emotionally disturbed adolescents and their families. As Lake County has had an ongoing working relationship with Charis Youth Center and has clients currently placed in this program, LCBHS is requesting an increase to the contract maximum to $100,000 and to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Second Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $100,000 and authorize the Board Chair to sign
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $45,000 |
| Additional Requested | $55,000 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Second Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $100,000 and authorize the Board Chair to sign
Executive Summary: Attached, for your approval, is Amendment No. 2 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20. Charis Youth Center is a nonprofit organization providing residential, educational, and mental health services. Charis provides a highly structured therapeutic, educational, and community-based program for emotionally disturbed adolescents and their families. As Lake County has had an ongoing working relationship with Charis Youth Center and has clients currently placed in this program, LCBHS is requesting an increase to the contract maximum to $100,000 and to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $45,000 Additional Requested: $55,000 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Second Amendment to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2019-20 to increase the contract maximum to $100,000 and authorize the Board Chair to sign
5.12(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $390,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
LocumTenens.com, LLC will source, screen and present potential candidates that will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, LocumTenens.com, LLC is a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
As the services provided by LocumTenens.com, LLC are very specialized in the field, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $390,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $390,000 |
|---|---|
| Amount Budgeted | $390,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $390,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: LocumTenens.com, LLC will source, screen and present potential candidates that will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health Services (LCBHS) clients. As LCBHS does not have a psychiatrist on staff at this time, LocumTenens.com, LLC is a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
As the services provided by LocumTenens.com, LLC are very specialized in the field, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $390,000 Amount Budgeted: $390,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods / Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and LocumTenens.com, LLC for Telepsychiatry Services for Fiscal Year 2020-21 for a contract maximum of $390,000 and authorize the Board Chair to sign the Agreement.
5.13(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed medical professional fulfill all the Behavioral Health Services Medical Director responsibilities.
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action
(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign.
| Estimated Cost | $120,000 |
|---|---|
| Amount Budgeted | $120,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed medical professional fulfill all the Behavioral Health Services Medical Director responsibilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: $120,000 Amount Budgeted: $120,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods and Services
Recommended Action: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2020-21 for a contract maximum of $120,000 and authorize the Board Chair to sign.
5.14Adopt Proclamation Appointing Georgina Marie Guardado as Lake County Poet Laureate
Proclamation
passed on consent
5.15Approve School and Special Districts Resolutions Requesting the Lake County Board of Supervisors' Approval of Consolidation of each District's Election with the November 3, 2020 General Election.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The attached School and Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 3, 2020 General Election by other subdivisions, in the same territory, or in territory that is in part the same as follows:
RESOLUTION NO. 1920-05 -- "LAKE COUNTY BOARD OF EDUCATION CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 04-20-02 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MENDOCINO-LAKE COMMUNITY COLLEGE DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 20-27 -- "YUBA COMMUNITY COLLEGE DISTRICT"
RESOLUTION NO. 19/20-15 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KELSEYVILLE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF
ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 28-19-20 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 02-20-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LAKEPORT UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 12 2019/2020 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LUCERNE ELEMENTARY SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 01-18-19 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 8-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE UPPER LAKE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 11-19/20 - "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 02-20-01 - "RESOLUTION OF THE BOARD OF TRUSTEES OF THE UPPER LAKE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFIFCATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 2021-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KELSEYVILLE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA
RESOLUTION NO. 20-0506 - "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE COUNTY FIRE PROTECTION DISTRICT REQUESTING THE CONSOLIDATION OF THE ELECTION TO BE HELD NOVEMBER 3, 2020"
RESOLUTION NO. 1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE PILLSBURY FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-11 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORTHSHORE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OFCALIFORNIA"
RESOLUTION NO. 2019-20-12 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH LAKE COUNTY FIRE PROCTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-1 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUTLER-KEYS COMMUNITY SERVICES DISTRICT COUNTYOF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-07 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN VALLEY LAKE COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 348 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDBUD HEALTH CARE DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 06-20-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUCKINGHAM PARK WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 14-07-20 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CALLAYOMI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 20-12 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CLEARLAKE OAKS COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 5-2020 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COBB AREA COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 20-03 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KONOCTI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE UPPER LAKE COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
Not applicable
Recommended Action
It is recommended that your Board approve the consolidation requests of all the school and special districts submitting a resolution.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: School and Special Districts Resolutions Requesting the Lake County Board Of Supervisors' Approval of Consolidation of each Districts' Election with the November 3, 2020 General Election.
Executive Summary: (include fiscal and staffing impact narrative):
The attached School and Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 3, 2020 General Election by other subdivisions, in the same territory, or in territory that is in part the same as follows:
RESOLUTION NO. 1920-05 -- "LAKE COUNTY BOARD OF EDUCATION CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 04-20-02 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MENDOCINO-LAKE COMMUNITY COLLEGE DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 20-27 -- "YUBA COMMUNITY COLLEGE DISTRICT"
RESOLUTION NO. 19/20-15 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KELSEYVILLE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF
ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 28-19-20 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 02-20-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LAKEPORT UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 12 2019/2020 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LUCERNE ELEMENTARY SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 01-18-19 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 8-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE UPPER LAKE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 11-19/20 - "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 02-20-01 - "RESOLUTION OF THE BOARD OF TRUSTEES OF THE UPPER LAKE UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFIFCATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 2021-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KELSEYVILLE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA
RESOLUTION NO. 20-0506 - "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE COUNTY FIRE PROTECTION DISTRICT REQUESTING THE CONSOLIDATION OF THE ELECTION TO BE HELD NOVEMBER 3, 2020"
RESOLUTION NO. 1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE PILLSBURY FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-11 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORTHSHORE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OFCALIFORNIA"
RESOLUTION NO. 2019-20-12 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH LAKE COUNTY FIRE PROCTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-1 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUTLER-KEYS COMMUNITY SERVICES DISTRICT COUNTYOF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-07 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN VALLEY LAKE COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 348 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDBUD HEALTH CARE DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 06-20-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUCKINGHAM PARK WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 14-07-20 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CALLAYOMI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 20-12 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CLEARLAKE OAKS COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 5-2020 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COBB AREA COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 20-03 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KONOCTI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2020-01 - "RESOLUTION OF THE BOARD OF DIRECTORS OF THE UPPER LAKE COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
If not budgeted, fill in the blanks below only:
Estimated Cost: Amount Budgeted: Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
It is recommended that your Board approve the consolidation requests of all the school and special districts submitting a resolution.
5.16Adopt Resolution Approving Final Parcel Map and the Signing of the Final Parcel Map (Taylor 19-01)
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 3.02 and 3.00 acres in size.
The properties are located along Hill Road and Hallberg Road in Lakeport.
The current Assessor's Parcel No. is 015-001-10. The address is 2200 Hill Road, Lakeport.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offers of dedication of the roadway and public utility easements as shown on said map, along Hallberg Road and Hill Road. In addition, the irrevocable offer of dedication for the public utilities easements will also be accepted.
Water and sewage disposal for the newly created parcels will be provided through a well and an approved sewage disposal system.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
Not applicable
Recommended Action
Adopt resolution will facilitate the final action of subject Parcel Map prior to recording.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution Approving Final Parcel Map and the Signing of the Final Parcel Map (Taylor 19-01)
Executive Summary: (include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 3.02 and 3.00 acres in size.
The properties are located along Hill Road and Hallberg Road in Lakeport.
The current Assessor's Parcel No. is 015-001-10. The address is 2200 Hill Road, Lakeport.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offers of dedication of the roadway and public utility easements as shown on said map, along Hallberg Road and Hill Road. In addition, the irrevocable offer of dedication for the public utilities easements will also be accepted.
Water and sewage disposal for the newly created parcels will be provided through a well and an approved sewage disposal system.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt resolution will facilitate the final action of subject Parcel Map prior to recording.
5.17Adopt Resolution of Intention and set a time for Public Hearing on September 22, 2020 at 11:00am to Name Existing Unnamed Roads in the Jerusalem Valley Area of Middletown.
Public Hearing
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A request has been made by CALFire, with support of the affected property owners and the Sheriff's Department and the South Lake Fire Protection District, to name several existing roads located in the Jerusalem Valley area of Middletown. These roads to be named are not in the County-maintained Road System, nor are they proposed to be. The proposed road names are to be for identification purposes only. For the convenience of the Board, sketches of the entire road networks are attached. In the past, emergency responders have had difficulty in finding residences due to the network of unnamed roads leading from Jerusalem Grade. This road naming project will change the address from Jerusalem Grade to a specific road address, thus enabling first responders to get to the site over the most direct route and saving time.
There are no other roads in the County with the names as proposed. The proposed road names are: Red Canyon Road, Gray Pine Road, Caswell Ranch Road, Raccoon Flat Road, Corvette Lane, Burnt Oak Road, Snake Ranch Road, Dooley Road, Bachelor Road, Palmer Road, Egger Road, and Lisenbee Lane.
The attached Resolution of Intention sets forth the location and the proposed names of these roads. Your favorable consideration of the Resolutions will facilitate proper names for these existing unnamed roads.
Recommended Action
Adopt Resolution of Intention and set a time for Public Hearing on September 22, 2020 at 11:00am to Name Existing Unnamed Roads in the Jerusalem Valley Area of Middletown.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution of Intention and set a time for Public Hearing on September 22, 2020 at 11:00am to Name Existing Unnamed Roads in the Jerusalem Valley Area of Middletown.
Executive Summary: (include fiscal and staffing impact narrative):
A request has been made by CALFire, with support of the affected property owners and the Sheriff's Department and the South Lake Fire Protection District, to name several existing roads located in the Jerusalem Valley area of Middletown. These roads to be named are not in the County-maintained Road System, nor are they proposed to be. The proposed road names are to be for identification purposes only. For the convenience of the Board, sketches of the entire road networks are attached. In the past, emergency responders have had difficulty in finding residences due to the network of unnamed roads leading from Jerusalem Grade. This road naming project will change the address from Jerusalem Grade to a specific road address, thus enabling first responders to get to the site over the most direct route and saving time.
There are no other roads in the County with the names as proposed. The proposed road names are: Red Canyon Road, Gray Pine Road, Caswell Ranch Road, Raccoon Flat Road, Corvette Lane, Burnt Oak Road, Snake Ranch Road, Dooley Road, Bachelor Road, Palmer Road, Egger Road, and Lisenbee Lane.
The attached Resolution of Intention sets forth the location and the proposed names of these roads. Your favorable consideration of the Resolutions will facilitate proper names for these existing unnamed roads.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution of Intention and set a time for Public Hearing on September 22, 2020 at 11:00am to Name Existing Unnamed Roads in the Jerusalem Valley Area of Middletown.
5.18Adopt Resolution of Intention and set a time for Public Hearing on September 29, 2020 at 11:00am to Name a Certain Existing Unnamed Road in the County of Lake to Psi Keep Ranch Road.
Public Hearing
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A request has been made by a property owner to name an existing road located off of Jerusalem Grade in the Middletown area. The road to be named is not in the County-maintained Road System, nor is it proposed to be. The proposed road name is to be for identification purposes only. For the convenience of the Board, a sketch of the road and the request to name this road are attached.
There are no other roads in the County with the name of Psi Keep Ranch Road.
The attached Resolution of Intention sets forth the location and the proposed name of this road.
Your favorable consideration of the Resolution will facilitate a proper name for this existing unnamed road.
Recommended Action
Adopt Resolution of Intention and set a time for Public Hearing on September 29, 2020 at 11:00am to Name a Certain Existing Unnamed Road in the County of Lake to Psi Keep Ranch Road.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution of Intention and set a time for Public Hearing on September 29, 2020 at 11:00am to Name a Certain Existing Unnamed Road in the County of Lake to Psi Keep Ranch Road.
Executive Summary: (include fiscal and staffing impact narrative):
A request has been made by a property owner to name an existing road located off of Jerusalem Grade in the Middletown area. The road to be named is not in the County-maintained Road System, nor is it proposed to be. The proposed road name is to be for identification purposes only. For the convenience of the Board, a sketch of the road and the request to name this road are attached.
There are no other roads in the County with the name of Psi Keep Ranch Road.
The attached Resolution of Intention sets forth the location and the proposed name of this road.
Your favorable consideration of the Resolution will facilitate a proper name for this existing unnamed road.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution of Intention and set a time for Public Hearing on September 29, 2020 at 11:00am to Name a Certain Existing Unnamed Road in the County of Lake to Psi Keep Ranch Road.
5.19Adopt Resolution authorizing reward for information leading to the arrest and conviction of persons responsible for the July 19, 2017 murder of David Shalett
Action Item
pulled on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Boards' approval of the attached resolution, authorizing the use of reward monies, collected from community donations, for information leading to the arrest and conviction of person(s) responsible for the July 19, 2017 murder of David Shalett.
These monies are held in trust fund 695 and allocated to the Sheriff/Coroner budget 2201/28.50.
Not applicable
Recommended Action
The Sheriff's Department recommends approval of resolution authorizing reward for information leading to the arrest and conviction of persons responsible for the July 19, 2017 murder of David Shalett
| Estimated Cost | $5,000 |
|---|---|
| Amount Budgeted | $5,000 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Adopt resolution authorizing reward for information leading to the arrest
and conviction of persons responsible for the July 19, 2017 murder of
David Shalett
Executive Summary:
The Sheriff's Department requests your Boards' approval of the attached resolution, authorizing the use of reward monies, collected from community donations, for information leading to the arrest and conviction of person(s) responsible for the July 19, 2017 murder of David Shalett.
These monies are held in trust fund 695 and allocated to the Sheriff/Coroner budget 2201/28.50.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___$5,000__ Amount Budgeted: __$5,000___ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends approval of resolution authorizing reward for information leading to the arrest and conviction of persons responsible for the July 19, 2017 murder of David Shalett
Supervisor Sabatier offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Lieutenant Detective Corey Paulich, County Counsel Anita Grant, Auditor-Controller Cathy Saderlund, and County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.20Approve Agreement Between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the Amount of $25,000 per Fiscal Year from July 1, 2020 to June 30, 2022; and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake Family Resource Center (LFRC) is currently contracted with Lake County Department of Social Services to provide domestic violence services for CalWORKs recipients and their families. LFRC provides essential services to domestic violence victims, including shelter, counseling, and referrals to other appropriate agencies. During fiscal year 2019-2020, thirty Welfare-To-Work clients received services. Since all services provided are confidential, it is possible additional clients were served as well. Furthermore, the domestic violence services provided by LFRC are available to anyone in the community, and not exclusive to CalWORKs recipients.
Funding for this contract is derived from the CalWORKs single allocation.
Recommended Action
Approve agreement between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the amount of $25,000 per fiscal year from July 1, 2020 to June 30, 2022; and authorize the Chair to sign.
| Estimated Cost | $25,000 |
|---|---|
| Amount Budgeted | $25,000 |
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve agreement between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the amount of $25,000 per fiscal year from July 1, 2020 to June 30, 2022; and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
Lake Family Resource Center (LFRC) is currently contracted with Lake County Department of Social Services to provide domestic violence services for CalWORKs recipients and their families. LFRC provides essential services to domestic violence victims, including shelter, counseling, and referrals to other appropriate agencies. During fiscal year 2019-2020, thirty Welfare-To-Work clients received services. Since all services provided are confidential, it is possible additional clients were served as well. Furthermore, the domestic violence services provided by LFRC are available to anyone in the community, and not exclusive to CalWORKs recipients.
Funding for this contract is derived from the CalWORKs single allocation.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$25,000__ Amount Budgeted: _$25,000__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve agreement between County of Lake and Lake Family Resource Center for Domestic Violence Services, in the amount of $25,000 per fiscal year from July 1, 2020 to June 30, 2022; and authorize the Chair to sign.
5.21Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to Execute Annual Federal Apportionment Exchange Program and State Match Program Agreements with the State of California, Department of Transportation Agreement No. X20-5914(121)
Resolution
passed on consent
Adopted
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 14, 2020, the Board of Supervisors approved Agreement No. X20-5914(121), Federal Apportionment Exchange Program and State Match Program. This agreement allows the County to exchange the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded.
Staff sent the signed agreement off to the California Department of Transportation (Caltrans) for final ratification, but was notified that Caltrans is now requiring a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement.
The attached Resolution will complete the County's process of this agreement and allow Caltrans to finalize the agreement and release funding.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution authorizing and directing the Chair of the Board of Supervisors to execute the Annual Federal Apportionment Exchange Program and State match Program Agreements with the State of California, Department of Transportation and Authorize the Chair to sign.
Recommended Action
Adopt resolution authorizing and directing the Chair of the Board of Supervisors to execute the Annual Federal Apportionment Exchange Program and State match Program Agreements with the State of California, Department of Transportation and Authorize the Chair to sign.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to Execute Annual Federal Apportionment Exchange Program and State Match Program Agreements with the State of California, Department of Transportation Agreement No. X20-5914(121)
Executive Summary: (include fiscal and staffing impact narrative):
On April 14, 2020, the Board of Supervisors approved Agreement No. X20-5914(121), Federal Apportionment Exchange Program and State Match Program. This agreement allows the County to exchange the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded.
Staff sent the signed agreement off to the California Department of Transportation (Caltrans) for final ratification, but was notified that Caltrans is now requiring a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement.
The attached Resolution will complete the County's process of this agreement and allow Caltrans to finalize the agreement and release funding.
Recommendation
Staff recommends that the Board of Supervisors approve the resolution authorizing and directing the Chair of the Board of Supervisors to execute the Annual Federal Apportionment Exchange Program and State match Program Agreements with the State of California, Department of Transportation and Authorize the Chair to sign.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt resolution authorizing and directing the Chair of the Board of Supervisors to execute the Annual Federal Apportionment Exchange Program and State match Program Agreements with the State of California, Department of Transportation and Authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.21 with the exception of item 5.19 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
6.29:02 A.M. - (a) Consideration of Proclamation Confirming Existence of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event; and (b) Consideration of possible direction to staff concerning ongoing County operations during this emergency
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
(a) Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board confirm the existence of a local emergency by offering the attached proclamation for passage; and (b) Possible direction to staff concerning ongoing County operations during this emergency
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Consideration of Proclamation Confirming Existence of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event; and (b) Consideration of possible direction to staff concerning ongoing County operations during this emergency
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board confirm the existence of a local emergency by offering the attached proclamation for passage; and (b) Possible direction to staff concerning ongoing County operations during this emergency
a) On motion of Supervisor Sabatier, and by vote of the Board, approved Proclamation Confirming Existence of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
b) Direction was given to staff.
Clerk’s notes: a) Sheriff Brain Martin presented the item to the Board. County Administrative Officer Carol Huchingson, Assistant County Administrative Officer Susan Parker, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) County Counsel Anita Grant presented the item to the Board. County Librarian Christopher Veach spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:03 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - (Sitting as the Lake County Air Quality Management District Board of Directors) Consideration of the Fiscal Year 20/21 Recommended Budget for Budget Units #8798 & #8799, and Associated Board Policy Considerations
Action Item
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Lake County Air Quality Management District (District) maintains an active and effective air quality management program to protect the health and welfare of the populace of the Lake County Air Basin. This is a shared mission with State and Federal agencies. The District has primary responsibility for stationary air pollution sources in conformance with all District regulations and State and Federal laws. As a designated Air Basin, the District participates in several Local, State and Federal programs by law. The District's attainment status with all of the Ambient Air Quality Standards (AAQS) has enabled flexibility when meeting State and Federal requirements.
The purpose of this hearing is to review, take public comment on, and consider the District's FY 2020/2021 draft budget (See Attachment 1 and 2) and update the District Policies Related to Budgets, Funding, and Priorities. Please see the full memo in the attachments for a more thorough description.
Air Districts in general do not expect a further decrease in State subvention (the historical decrease was 30%), but such is possible given the State's budget. Other revenue and expenditures are well balanced but because of the restrictive use of subvention, and increased number of State mandated activities, increasing subvention is essential to ongoing functions. With the State increasing the District's requirements and work load, additional funds are needed to implement these requirements, without subvention increases, fee increases are necessary to fund these mandated activities.
Staff has taken an active role in CAPCOA to ensure Lake County (the only Full Attainment District) is represented in all statewide proceedings and discussions with the ARB. Participation requires monthly Sacramento meetings (currently weekly Zoom meetings), and a few meetings in other parts of the State. This is a multi-year effort requiring a long-term commitment for participation on the CAPCOA Board.
The District is mandated to enforce Local, State, and Federal air quality laws, rules, and regulations in order to meet and maintain the AAQS and protect the public health and welfare pursuant to the Federal Clean Air Act and State Implementation Plan. As such, much of the District's activities are mandated, such as the permitting program, enforcement activities, air monitoring, complaint program, Variance/Hearing Board activities, air toxics emissions inventory, as well as numerous State and Federal reporting requirements. Pursuant to the 2003 Program Audit and Action Plan adopted by this Board on January 30, 2008, the District's highest priorities are placed on potential health impacts and complaints of health impacts. Requests for District assistance continues to increase as the need for monitoring data and meteorological information is needed to protect the communities and schools affected by emergency events.
The District maintains a balanced budget and is currently able to adjust to the current pandemic and financial crisis.
Recommended Action
That the Board of Directors approve the FY 20/21 Recommended Budget proposed for the District.
That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding to support the additional work load placed on the District.
That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities which includes new permit issuance, periodic inspections, etc..., or as directed by the Board.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair,
Lake County Air Quality Management District Board of Directors
From: Douglas Gearhart, APCO
Subject: (Sitting as the Lake County Air Quality Management District Board of Directors) Consideration of the LCAQMD FY 2020/2021 Recommended Budget for Budget Units #8799 & #8798 and Associated District Policies.
Executive Summary: (include fiscal and staffing impact narrative):
The Lake County Air Quality Management District (District) maintains an active and effective air quality management program to protect the health and welfare of the populace of the Lake County Air Basin. This is a shared mission with State and Federal agencies. The District has primary responsibility for stationary air pollution sources in conformance with all District regulations and State and Federal laws. As a designated Air Basin, the District participates in several Local, State and Federal programs by law. The District's attainment status with all of the Ambient Air Quality Standards (AAQS) has enabled flexibility when meeting State and Federal requirements.
The purpose of this hearing is to review, take public comment on, and consider the District's FY 2020/2021 draft budget (See Attachment 1 and 2) and update the District Policies Related to Budgets, Funding, and Priorities. Please see the full memo in the attachments for a more thorough description.
Air Districts in general do not expect a further decrease in State subvention (the historical decrease was 30%), but such is possible given the State's budget. Other revenue and expenditures are well balanced but because of the restrictive use of subvention, and increased number of State mandated activities, increasing subvention is essential to ongoing functions. With the State increasing the District's requirements and work load, additional funds are needed to implement these requirements, without subvention increases, fee increases are necessary to fund these mandated activities.
Staff has taken an active role in CAPCOA to ensure Lake County (the only Full Attainment District) is represented in all statewide proceedings and discussions with the ARB. Participation requires monthly Sacramento meetings (currently weekly Zoom meetings), and a few meetings in other parts of the State. This is a multi-year effort requiring a long-term commitment for participation on the CAPCOA Board.
The District is mandated to enforce Local, State, and Federal air quality laws, rules, and regulations in order to meet and maintain the AAQS and protect the public health and welfare pursuant to the Federal Clean Air Act and State Implementation Plan. As such, much of the District's activities are mandated, such as the permitting program, enforcement activities, air monitoring, complaint program, Variance/Hearing Board activities, air toxics emissions inventory, as well as numerous State and Federal reporting requirements. Pursuant to the 2003 Program Audit and Action Plan adopted by this Board on January 30, 2008, the District's highest priorities are placed on potential health impacts and complaints of health impacts. Requests for District assistance continues to increase as the need for monitoring data and meteorological information is needed to protect the communities and schools affected by emergency events.
The District maintains a balanced budget and is currently able to adjust to the current pandemic and financial crisis.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
That the Board of Directors approve the FY 20/21 Recommended Budget proposed for the District.
That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding to support the additional work load placed on the District.
That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities which includes new permit issuance, periodic inspections, etc..., or as directed by the Board.
On motion of Supervisor Sabatier, and by vote of the Board, approved Fiscal Year 20/21 Recommended Budget for Budget Units #8798 & #8799, and Associated Board Policy Considerations. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Air Quality Director Doug Gearhart presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.510:00 A.M. – PUBLIC HEARING – Community Development Block Grant Cares Act Presentation and Consideration of Resolution Approving an Application and the Execution of Grant Agreement and any Amendments for Funds in the Amount of $202,859 for a Small Business Assistance Revolving Loan Fund Program
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
California Department of Housing and Community Development announced the availability of Community Development Block Grant Coronavirus Round 1 funding for local assistance in June 2020 and Lake County has been allocated $202,859. In order to access this allocation, the County must submit a funding request for a specific use of the funds. All applications for CDBG funds must be approved for submittal to the HCD by resolution. Projects and programs under this funding source must benefit low and moderate-income households and provide assistance to mitigate the impacts of the COVID-19 pandemic.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital to help them recover from the loss of revenue during these business closures. The CDBG Business Loan program is designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs. In response to this problem, the Board approved by resolution submitting an application for CDBG funds from the annual State funding allocation in the amount of $500,000 for small business loans. This application for the $202,859 would provide additional funding for the business loan program.
The County has an existing contract for CDBG services with Community Development Services, a local consulting firm that is experienced with implementing these activities.
No additional expenses or staff time are expected to implement this program.
Recommended Action
Approve Resolution to submit application for CDBG Cares Act
Response Round 1 funds for the allocated amount of $202,859 for a Small Business
Assistance Revolving Loan Fund Program
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: 10:00 A.M. - PUBLIC HEARING - Community Development Block Grant Cares Act Presentation and Consideration of Resolution Approving an Application and the Execution of Grant Agreement and any Amendments for Funds in the Amount of $202,859 for a Small Business Assistance Revolving Loan Fund Program
Executive Summary: (include fiscal and staffing impact narrative):
California Department of Housing and Community Development announced the availability of Community Development Block Grant Coronavirus Round 1 funding for local assistance in June 2020 and Lake County has been allocated $202,859. In order to access this allocation, the County must submit a funding request for a specific use of the funds. All applications for CDBG funds must be approved for submittal to the HCD by resolution. Projects and programs under this funding source must benefit low and moderate-income households and provide assistance to mitigate the impacts of the COVID-19 pandemic.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital to help them recover from the loss of revenue during these business closures. The CDBG Business Loan program is designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs. In response to this problem, the Board approved by resolution submitting an application for CDBG funds from the annual State funding allocation in the amount of $500,000 for small business loans. This application for the $202,859 would provide additional funding for the business loan program.
The County has an existing contract for CDBG services with Community Development Services, a local consulting firm that is experienced with implementing these activities.
No additional expenses or staff time are expected to implement this program.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Resolution to submit application for CDBG Cares Act
Response Round 1 funds for the allocated amount of $202,859 for a Small Business
Assistance Revolving Loan Fund Program
Supervisor Crandell offered the resolution and it was passed by role call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Assistant County Administrative Officer Susan Parker presented the item. Jeff Lucas and Andy Lucas presented a Powerpoint presentation to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Jessica Pyska. No one else wished to speak and the public input portion of this item was closed.
6.611:00 A.M. - Presentation of Proclamation Appointing Georgina Marie Guardado as Lake County Poet Laureate for the years 2020-2022
Proclamation
This Ceremonial item was read into the record and presented.
Clerk’s notes: Supervisor Sabatier read the proclamation into the record and presented it to outgoing Poet Laureate Richard Schmidt.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.711:45 A.M. - Consideration of Response to the 2019-20 Grand Jury Final Report
Report
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A Final Report is created on an annual basis, documenting their Findings and Recommendations.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In continuation of recent practice, the Grand Jury's Report noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2019-20 Grand Jury Final Report has been drafted for your consideration. It includes information provided by Elected and Appointed Department Heads, and reflects both the form requested by the Grand Jury and the requirements of the Penal Code.
Your final response must be submitted to Judge Lunas no later than Friday, September 18.
Recommended Action
Approve response to the 2019-20 Grand Jury Final Report, and authorize the Chair to sign.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Response to the 2019-20 Grand Jury Final Report
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A Final Report is created on an annual basis, documenting their Findings and Recommendations.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In continuation of recent practice, the Grand Jury's Report noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2019-20 Grand Jury Final Report has been drafted for your consideration. It includes information provided by Elected and Appointed Department Heads, and reflects both the form requested by the Grand Jury and the requirements of the Penal Code.
Your final response must be submitted to Judge Lunas no later than Friday, September 18.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve response to the 2019-20 Grand Jury Final Report, and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, approved Response to the 2019-20 Grand Jury Final Report. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Ad Hoc Committee Recommendations on Investments
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On October 8, 2019, our Board continued its review of investment policy and best practices as part of our ad hoc committee's continuing collaboration with the Treasurer - Tax Collector (T-TC). Our Board had considered whether to renew its annual option to delegate investment authority to the T-TC pursuant to Government Code 27000.3. At that time, our Board secured the commitment of the T-TC to begin the required monthly reporting on investments, which unfortunately has still not begun.
Subject to Government Code Section 53607, our Board may again delegate this authority to the T-TC, who would then be required to provide a monthly report on investments. However, in light of the difficulty in meeting this requirement, some of the alternatives previously discussed may be appropriate reconsideration. Our ad hoc committee has explored solutions that would both allow the Board to meet its fiduciary duty to monitor the County's investments while at the same time reducing the burden on the T-TC by avoiding the need to create a reporting system.
One previously discussed option was procuring a licensed investment advisory firm capable of doing more than the present consultant. Such firms have the capability, for example, to assist with investment portfolio review, asset allocation development, determination of risk tolerance, establishment of portfolio benchmark, and cash flow forecasting. As part of these agreements, the firms are able to produce the monthly reporting required by state law.
Presently, the County's investment consultant is a sole proprietor that does not offer the same extent of services as these larger firms. From initial observations of other small counties, it is likely that the cost of these services would be higher, but that could be partially offset by more potential investment opportunities and the savings of staff time. In this scenario, our Board would likely make broader investment policy decisions with the advisory firm, who would then work with and support the T-TC in implementing them.
A collaborative effort such as this could produce the best outcome for the County through increasing transparency and investment opportunities, while ensuring our Board remains in compliance with its fiduciary duty. Directing staff to prepare a request for proposals for investment advisory services would accomplish this goal.
In addition, we recommend the Board consider expanding the scope of the ad hoc committee, for oversight of our investments. We believe additional stakeholders should be added and review of investments should take place on a continuous basis. With direction, the ad hoc committee can formulate further recommendations and return to the Board for consideration.
Recommended Action
Provide direction to staff
(a) To develop and issue an RFP for an investment advisory firm.
(b) To develop recommendations for expanding the scope and composition of our ad hoc committee to provide ongoing oversight to investments.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Treasurer-Tax Collector Ad Hoc Committee, Lake County Board of Supervisors;
The Honorable Bruno Sabatier, Vice-Chair;
The Honorable Rob Brown, District 5 Supervisor
Subject: Consideration of Ad Hoc Committee Recommendations on Investments
Executive Summary: (include fiscal and staffing impact narrative):
On October 8, 2019, our Board continued its review of investment policy and best practices as part of our ad hoc committee's continuing collaboration with the Treasurer - Tax Collector (T-TC). Our Board had considered whether to renew its annual option to delegate investment authority to the T-TC pursuant to Government Code 27000.3. At that time, our Board secured the commitment of the T-TC to begin the required monthly reporting on investments, which unfortunately has still not begun.
Subject to Government Code Section 53607, our Board may again delegate this authority to the T-TC, who would then be required to provide a monthly report on investments. However, in light of the difficulty in meeting this requirement, some of the alternatives previously discussed may be appropriate reconsideration. Our ad hoc committee has explored solutions that would both allow the Board to meet its fiduciary duty to monitor the County's investments while at the same time reducing the burden on the T-TC by avoiding the need to create a reporting system.
One previously discussed option was procuring a licensed investment advisory firm capable of doing more than the present consultant. Such firms have the capability, for example, to assist with investment portfolio review, asset allocation development, determination of risk tolerance, establishment of portfolio benchmark, and cash flow forecasting. As part of these agreements, the firms are able to produce the monthly reporting required by state law.
Presently, the County's investment consultant is a sole proprietor that does not offer the same extent of services as these larger firms. From initial observations of other small counties, it is likely that the cost of these services would be higher, but that could be partially offset by more potential investment opportunities and the savings of staff time. In this scenario, our Board would likely make broader investment policy decisions with the advisory firm, who would then work with and support the T-TC in implementing them.
A collaborative effort such as this could produce the best outcome for the County through increasing transparency and investment opportunities, while ensuring our Board remains in compliance with its fiduciary duty. Directing staff to prepare a request for proposals for investment advisory services would accomplish this goal.
In addition, we recommend the Board consider expanding the scope of the ad hoc committee, for oversight of our investments. We believe additional stakeholders should be added and review of investments should take place on a continuous basis. With direction, the ad hoc committee can formulate further recommendations and return to the Board for consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Provide direction to staff
(a) To develop and issue an RFP for an investment advisory firm.
(b) To develop recommendations for expanding the scope and composition of our ad hoc committee to provide ongoing oversight to investments.
There was Board Consensus to have the Committee work with the Treasurer-Tax Collector to put out a RFP and come back with recommendations.
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(a) Consideration of recommendations of ad hoc committee regarding use of CARES Act funds, and (b) Consideration of a Resolution Amending Resolution No. 2020-72 and the Position Allocation Chart for Fiscal Year 2020-21 Establishing Position Allocations for Fiscal Year 2020-2021, Budget Unit 1920, Disaster Response and Recovery and Budget Unit No. 1121, Auditor-Controller/County Clerk.
Action Item
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Over the past several weeks, we have worked with an ad hoc committee of your Board, including Supervisor Brown, Supervisor Sabatier, Health Services Director Denise Pomeroy and staff, to draft a plan for our $6,590,000 CARES Act allocation, which must be utilized by 12/30/20.
CARES Act funds are allocated for necessary expenditures incurred due to the COVID-19 public health emergency between March 1, 2020 and December 30, 2020, specifically, for the purposes of covering direct disaster response costs and for second order effects resulting from the disaster.
Today, the ad hoc committee is seeking the Board's conceptual approval for the use of CARES Act funds as indicated below, with the understanding that we will return to the Board for further consideration and approval in the event utilization needs to change.
Disaster Response Costs $5,540,000
Baseline disaster response expenses, Emergency Operations Center/Public Health staffing, services, supplies and equipment, Special Department (Public Services, Child Welfare) needs to ensure the safety of the public and equipment needs for the Jail, the Day Reporting Center and the Library.
Second Order Effects $1,050,000
Grants to local businesses - program criteria still under development. Support for Senior Center meals programs.
Given the very short timeframe for utilization of the CARES Act funds, and more importantly the stringent timelines for grant fund reporting, the ad hoc committee further recommends that any unused portion of Disaster Response Costs be reallocated to Second Order Effects.
We are also requesting approval of changes to the Disaster Response and Recovery position allocation which is needed for oversight of the many federal and state requirements for utilizing CARES Act funds. The additional position, entitled Emergency Event Data Program Manager will address all previous disasters plus the additional disaster finance needs as a result of the COVID-19 pandemic.
In addition, the Auditor-Controller/County Clerk's Office requests to change one (1) Supervising Payroll Analyst I/II to one (1) Payroll Analyst I/II/Senior and one (1) Payroll Specialist I/II Unit 4 to one (1) Payroll Specialist I/II, Unit 2 to align with the additional duties, responsibilities and confidentiality required to accommodate the expanding needs of disaster grant claiming and auditing.
Recommended Action
(a) By consensus, give conceptual approval to the recommendations of the ad hoc committee regarding use of CARES Act funds, with assurance the committee will return to the Board for further consideration in the event the plan needs to change, and (b) Adopt Resolution amending Resolution No. 2020-72 and the Position Allocation Chart for Fiscal Year 2020-21 establishing position allocations for Fiscal Year 2020-2021, Budget Unit 1920, Disaster Response and Recovery and Budget Unit No. 1121, Auditor-Controller/County Clerk.
Original memo text
Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Cathy Saderlund, Auditor-Controller-Clerk/Disaster Finance Chief
Subject: (a) Consideration of recommendations of ad hoc committee regarding use of CARES Act funds, and (b) Consideration of a Resolution Amending Resolution No. 2020-72 and the Position Allocation Chart for Fiscal Year 2020-21 Establishing Position Allocations for Fiscal Year 2020-2021, Budget Unit 1920, Disaster Response and Recovery and Budget Unit No. 1121, Auditor-Controller/County Clerk.
Executive Summary: (include fiscal and staffing impact narrative):
Over the past several weeks, we have worked with an ad hoc committee of your Board, including Supervisor Brown, Supervisor Sabatier, Health Services Director Denise Pomeroy and staff, to draft a plan for our $6,590,000 CARES Act allocation, which must be utilized by 12/30/20.
CARES Act funds are allocated for necessary expenditures incurred due to the COVID-19 public health emergency between March 1, 2020 and December 30, 2020, specifically, for the purposes of covering direct disaster response costs and for second order effects resulting from the disaster.
Today, the ad hoc committee is seeking the Board's conceptual approval for the use of CARES Act funds as indicated below, with the understanding that we will return to the Board for further consideration and approval in the event utilization needs to change.
Disaster Response Costs $5,540,000
Baseline disaster response expenses, Emergency Operations Center/Public Health staffing, services, supplies and equipment, Special Department (Public Services, Child Welfare) needs to ensure the safety of the public and equipment needs for the Jail, the Day Reporting Center and the Library.
Second Order Effects $1,050,000
Grants to local businesses - program criteria still under development. Support for Senior Center meals programs.
Given the very short timeframe for utilization of the CARES Act funds, and more importantly the stringent timelines for grant fund reporting, the ad hoc committee further recommends that any unused portion of Disaster Response Costs be reallocated to Second Order Effects.
We are also requesting approval of changes to the Disaster Response and Recovery position allocation which is needed for oversight of the many federal and state requirements for utilizing CARES Act funds. The additional position, entitled Emergency Event Data Program Manager will address all previous disasters plus the additional disaster finance needs as a result of the COVID-19 pandemic.
In addition, the Auditor-Controller/County Clerk's Office requests to change one (1) Supervising Payroll Analyst I/II to one (1) Payroll Analyst I/II/Senior and one (1) Payroll Specialist I/II Unit 4 to one (1) Payroll Specialist I/II, Unit 2 to align with the additional duties, responsibilities and confidentiality required to accommodate the expanding needs of disaster grant claiming and auditing.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) By consensus, give conceptual approval to the recommendations of the ad hoc committee regarding use of CARES Act funds, with assurance the committee will return to the Board for further consideration in the event the plan needs to change, and (b) Adopt Resolution amending Resolution No. 2020-72 and the Position Allocation Chart for Fiscal Year 2020-21 establishing position allocations for Fiscal Year 2020-2021, Budget Unit 1920, Disaster Response and Recovery and Budget Unit No. 1121, Auditor-Controller/County Clerk.
a) There was Board consensus to move forward with the recommendations of the ad hoc committee regarding use of CARES Act funds.
b) Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – FERC Project No. 77, Potter Valley Hydroelectric Project
Closed Session Item