Board Of Supervisors — Friday, March 27, 2020

Memorandum Date: March 27, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Consideration of ad hoc committee recommendations for definition of non-essential workers during the COVID-19 Shelter in Place (SIP) Order Executive Summary: (include fiscal and staffing impact narrative): On March 24, 2020, your Board formed an ad hoc committee of Chairman Simon, Vice Chairman Sabatier, County Counsel Anita Grant and myself to consider the definitions of critical government workers responsible for community-based government operations and general functions. As your Board was advised during discussion on March 24th, the guidance associated with Governor Newsom's COVID-19 shelter in place order defines essential critical infrastructure workers by sector including Healthcare/Public Health, Emergency Services Sector, Food and Agriculture, Energy, Water and Wastewater, Transportation and Logistics, Communications and Information Technology, Critical Manufacturing, Hazardous Materials, Financial Services, Chemical and Defense Industrial Base. Your Board is responsible to define its essential workforce under the sector described as critical government workers responsible for community-based government operations and general functions, including defining non-essential workers. Based on your Board's discussion on March 24, 2020, the committee set forth the following goals: Safety of County employees and compliance with shelter in place order As many employees as possible working productively from home The committee also established the following categories which were used in discussion with department heads: Position Type during COVID-19 Disaster Description 1. Essential (as defined by Sector) Cannot work remotely due to nature of work 2. Essential (as defined by Sector) Can work remotely with County-provided computer or tablet. 3. Non-essential (as defined by BOS) Can work remotely with County-provided computer as long as work is available. 4. Non-essential (as defined by BOS) Cannot work remotely due to nature or availability of work. The committee's focus was on categories 3 and 4 for reasons explained above. The committee was conflicted, to some extent, with terminology for "non-essential". During routine times, all County work is essential to meet the needs of the public and this label, "non-essential", applies only during the COVID-19 SIP Order and has no correlation to the value we all place in our dedicated County workforce. The committee found that during the COVID-19 SIP order, the work of County must be focused on critical duties that cannot wait because they are essential to the County's continuity of operations and/or on critical infrastructure work (as defined above in the 12 specific sectors) to support disaster response efforts. The committee found, and department heads concurred, that general office workers who are responsible to provide support work, such as reception, clerical, and other internal and/or routine functions are not essential workers during the disaster and such workers should shelter in place. The committee found that such non-essential workers, when feasible to do so, should be allowed to work remotely. For those situations where it is not feasible to work remotely, non-essential employees should be offered work as Disaster Service Workers, subject to assignment by the Lake County Emergency Operations Center. The committee also found that department heads are best equipped to serve as decision makers with respect to the non-essential workforce and should be afforded flexibility to make changes in their determinations due to the fluid nature of the crisis. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: The committee recommends your Board (a) Direct department heads to immediately send workers they have determined to be non-essential to shelter in place during the COVID-19 disaster, and; (b) Authorize department heads to periodically adjust their determinations of non-essential workers due to the fluid nature of the disaster, and; (c) Direct department heads to provide remote work assignments to non-essential workers when feasible, offer DSW work, or approve such employees the use of accruals and other leave benefits while sheltering in place and not working, and; (d) Direct the ad hoc committee to continue to be available to department heads to assist with resolution of issues that arise and return to the Board no later than April 14, 2020 with a status update.

Memorandum Date: March 27, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: (a) Resolution Amending Resolution No. 2020-32 of the County of Lake Board of Supervisors Relating to Workplace Safety, Employee Leave and Remote Work in Response to COVID-19; and (b) Direction to staff Executive Summary: (include fiscal and staffing impact narrative): Resolution No. 2020-32 was drafted during the week of March 16, 2020 and was adopted by your Board on March 24, 2020. However, as your Board is aware, the COVID-19 disaster is a very fluid situation with plans and protocols in a constant state of change. Since your Board adopted Resolution No. 2020-32 on March 24, 2020, an ad hoc committee of your Board has worked with department heads on plans for our non-essential workforce to shelter in place and no longer come to County offices. With this in mind, Section 3 of the original resolution no longer applies and may, in fact, promote confusion and potential safety issues in the Lake County Courthouse: "3. In order to protect members of the public, staff and the broader community, if any individual appears at a County facility presenting symptoms of COVID-19, County staff shall require they do not enter the facility, provided staff can deliver services through alternative procedures, such as via telephone and/or web-based means." As your Board is well aware, Governor Newsom's Executive Orders, the directives of the California Department of Public Health, and the order of the Lake County Health Officer, all clearly establish the dangers of having persons with COVID-19 symptoms in County offices. In light of your Board's action to define non-essential workers and authorize department heads to direct such workers to shelter in place, staff now recommends Section 3 of the original resolution be deleted entirely because, with the County-wide shelter in place order in effect and all County departments no longer seeing constituents in-person, there is no reason for any member of the public to enter the Lake County Courthouse except in circumstances where department heads have made special arrangements to ensure employee and workplace safety. The attached amending resolution makes the necessary change. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Adopt Resolution Amending Resolution No. 2020-32 of the County of Lake Board of Supervisors Relating to Workplace Safety, Employee Leave and Remote Work in Response to COVID-19. (b) Direct all department heads to immediately cease business practices which involve bringing the public into the Lake County Courthouse unless they have made special arrangements, subject to the approval of the County Administrative Officer, to ensure employee and workplace safety.

Memorandum Date: March 31, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Denise Pomeroy, Health Services Director Subject: (a) Consideration of Agreement for Professional Services between Health Services Department and Dr. Charlie Evans; and (b) Consideration to Appoint Dr. Charlie Evans to act as Designated Alternate Health Officer Executive Summary: Health Services Department requests your review of the attached Agreement and to appoint Dr. Charlie Evans as the Designated Alternate Health Officer. Do to the current coronavirus emergency Dr. Pace has been working 12-hour days 7 days a week. This Agreement would allow Dr. Pace to receive assistance when needed and take a day off if necessary. Dr. Pace has worked with Dr. Evans over the last several years and recommends him as Designated Alternate Health Officer. The Agreement presented for your review states that Dr. Evans may only act as Alternate Health Officer when mutually agreed upon in writing by Dr. Pace, or myself. Dr. Evans has served as the Communicable Disease Health Officer at the Mendocino County Health Department for 18 years. Dr. Evans also works as an Emergency Medicine Specialist in Ukiah. He graduated with honors from University Of California, San Francisco School of Medicine in 1982. Having more than 38 years of diverse experiences, especially in Emergency Medicine, Family Medicine, and Public Health, specializing in TB control. Dr. Evans affiliates with several hospitals including Petaluma Valley Hospital, Adventist Health Ukiah Valley, Healdsburg District Hospital, and cooperates with many other doctors and specialists. Dr. Evans advanced knowledge and collaborative contacts will be an asset to the Health Services Department. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Approve Agreement for Professional Services between Health Services Department and Dr. Charlie Evans; and (b) Appoint Dr. Charlie Evans to act as Designated Alternate Health Officer