Board Of Supervisors — Tuesday, May 26, 2020

Memorandum Date: May 26, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Bruno Sabatier, District 3 Supervisor Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and (b) Consideration of adding a special board meeting to our meeting calendar, for May 28, 2020 at 8:00 a.m. Executive Summary: (include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to the attention of the Board subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) I am requesting our Board consider adding a special meeting to our regular meeting calendar, to be held on May 28, 2020 at 8:00 a.m., to consider a letter to the Governor requesting additional local authority for reopening from the COVID-19 pandemic. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) I recommend that the Board take action by motion to accept this item for consideration as an "extra" agenda item. (b) Approve special meeting to be added to the Board's meeting calendar on May 28, 2020 at 8:00 a.m.

Memorandum Date: May 26, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Susan Krones, District Attorney Subject: Adopt Resolution Authorizing Acceptance of Grant Funds from Children's Advocacy Centers of California for the Emergency Response to Interpersonal Violence - 2020 Pandemic Program Executive Summary: (include fiscal and staffing impact narrative): Children's Advocacy Centers of California (CACC) is offering funding to organizations that serve abused children during this pandemic. These funds originate from the California Governor's Office of Emergency Services, which recognizes the importance of continuing service to abused children in our community during this time. To ensure the immediate safety of victims of interpersonal violence (child abuse, domestic violence, sexual assault, and human trafficking), funding will be distributed to service providers through CALICO/CACC, the California Partnership to end Domestic Violence (the Partnership), and the California Coalition against Sexual Assault (CALCASA) The Lake County Victim Witness manages the Child Advocacy Center, Hope House. We provide services including multi-disciplinary interviews, assistance with California Victim Compensation Applications, direct counseling, assistance with restraining orders and relocation. We would use these funds for smaller furniture to allow for social distancing in the interview room and sneeze screens. Because of the pandemic, the Victim Witness Advocates are partially working from home and would benefit from laptops and cell phones to continue providing the level of service our child victims deserve. We learned on Wednesday May 20, 2020 that we were awarded $8,010 for the purchases described above. At that time, we also learned that CACC requires a signed Certification of Assurances to be submitted to them by May 25, 2020. However, we were able to ask for an extension to May 27, 2020. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution Authorizing Acceptance of Grant Funds from Children's Advocacy Centers of California for the Emergency Response to Interpersonal Violence - 2020 Pandemic Program.

Memorandum Date: May 26, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Scott De Leon, Water Resources Director Subject: Adopt Resolution authorizing the Director of the Lake County Water Resources Department (Department) to serve as the authorized signatory authority for the Agreement between the California Department of Water Resources (DWR) and the Department for the awarded funds secured by the Department through DWR's 2019 Sustainable Groundwater Management Grant Program Planning Round 3 for the development of a Groundwater Sustainability Plan for the Big Valley Groundwater Basin. Executive Summary: (include fiscal and staffing impact narrative): On April 21, 2020, the County of Lake Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, passed Resolution 2020-41 authorizing the Lake County Watershed Protection District (District) to accept awarded funds of $1,392,205.00 with $0 cost share from the California Department of Water Resources (DWR) 2019 Sustainable Groundwater Management (SGM) Grant Program Planning Round 3 for the development of a Groundwater Sustainability Plan for the Big Valley Groundwater Basin. Resolution 2020-41 did not specify the signatory authority for the County and before an agreement can be finalized between the District and DWR, the authorized signatory authority needs to be identified within the approved resolution. Staff is requesting the Board of Directors of the Lake County Watershed Protection District approve the Modified Resolution authorizing the Director of the Lake County Water Resources Department to serve as the authorized signatory authority and execute and enter into an Agreement with DWR to authorize any future amendments, and sign invoices and reports for the signed Agreement. This item is not anticipated to be controversial and requires immediate approval to ensure an agreement is executed between DWR and the District in a timely manner in order to obtain the approved funding. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Adopt Resolution authorizing the Director of the Lake County Water Resources Department (Department) to serve as the authorized signatory authority for the Agreement between the California Department of Water Resources (DWR) and the Department for the awarded funds secured by the Department through DWR's 2019 Sustainable Groundwater Management Grant Program Planning Round 3 for the development of a Groundwater Sustainability Plan for the Big Valley Groundwater Basin.

Memorandum Date: May 26, 2020 To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors From: Rob Brown, District 5 Supervisor E.J. Crandell, District 3 Supervisor Subject: (a) Consideration of confirming the order of the Sheriff/OES Director allowing local businesses temporary use of County property under certain conditions during State 2 of Governor Newsom's plan for gradual reopening from the COVID-19 pandemic (b) Consideration of Letter to CalTrans urging said agency to allow local businesses temporary use of state-owned properties for during State 2 of Governor Newsom's plan for gradual reopening from the COVID-19 pandemic Executive Summary: (include fiscal and staffing impact narrative): As we enter the accelerated Stage 2 of Governor Newsom's plan for gradual reopening of our local economy, with restaurants, for example, now having authority to reopen for outside dining, our Sheriff/Office of Emergency Services Director has used his authority to allow local businesses to temporarily use County property, subject to certain conditions. A copy of the Sheriff/OES Director's Order is attached hereto as a point of reference. The cities of Clearlake and Lakeport have done the same within their jurisdictions. (a) Pursuant to Lake County Code Chapter 6, Article 1, Section 6-5.2, in the event of a local emergency, the OES Director is empowered to make and issue rules and regulations on matters reasonably related to the protection of life and property provided such rules and regulations are confirmed at the earliest practicable time by the Board of Supervisors. We are requesting our Board confirm the order of the Sheriff/OES Director. (b) In addition, we are requesting our Board approve and send a letter to CalTrans to request said agency take similar action to support local businesses by allowing the temporary use of state-owned properties. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) By motion, confirm the order of the Sheriff/OES Director allowing local temporary use of County property under certain conditions during State 2 of Governor Newsom's plan for gradual reopening from the COVID-19 pandemic. (b) By motion, approve letter to CalTrans urging said agency to allow local businesses temporary use of state-owned properties during State 2 of Governor Newsom's plan for gradual reopening from the COVID-19 pandemic.

Memorandum Date: May 26, 2020 To: Lake County Board of Supervisors From: Todd Metcalf, B.S. Behavioral Health Services Administrator Subject: Consideration of First Amendment to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Kelseyville United Methodist Church as the Fiscal Agent for the Hope Harbor Warming Center Project for Fiscal Year 2019-20 to increase the contract maximum to $152,664.66 and authorize the Board Chair to sign. Executive Summary: Attached, for your approval, is Amendment No. 1 to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Kelseyville United Methodist Church as the Fiscal Agent for the Hope Harbor Warming Center Project for Fiscal Year 2019-20. This amendment is adding funding for continuing operations at Hope Harbor Warming Center Project. The parties agree to amend the Agreement effective May 1, 2020 to increase the maximum compensation payable for the contract period from Seventy Nine Thousand Five Hundred Eleven Dollars and Seventy Four Cents ($79,511.74) to One Hundred Fifty Two Thousand Six Hundred Sixty Four Dollars and Sixty Six Cents ($152,664.66). If not budgeted, fill in the blanks below only: Estimated Cost: $152,664.66 Amount Budgeted: $79,511.74 Additional Requested: $73,152.92 - Dept. has other budgeted funds that can be applied to cover this cost. Future Annual Cost: TBD Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Approve the First Amendment to the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Kelseyville United Methodist Church as the Fiscal Agent for the Hope Harbor Warming Center Project for Fiscal Year 2019-20 to increase the contract maximum to $152,664.66 and authorize the Board Chair to sign.