Board Of Supervisors — Tuesday, November 3, 2020
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Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Approve CFMG/Wellpath Requested Two Agreement Addendums and Authorize the Board Chair to Sign
Action Item
Adopted — Pass
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-1 — moved by Crandell
Brown: aye Crandell: aye Sabatier: nay Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) These items are being submitted as "extra" agenda items. The justification for this request to consider an item not on the posted agenda is as follows:
These items came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) California Forensic Medical Group (CFMG) has contracted with Lake County for jail medical services since January 1, 1996. The current Agreement is in effect for Fiscal Years 2019-2022. Due to the COVID-19 outbreak at the jail CFMG/Wellpath is requesting that the County provide additional staffing for increased medical and administrative duties, in addition to the staffing requirements of the original Agreement. CFMG/Wellpath has submitted two Amendments to the original Agreement for consideration:
CFMG/Wellpath proposes in the first attached Addendum to use a temporary agency to supply Licensed Vocational Nurses at an hourly rate as needed for a two month term, with an automatic continuation of this Addendum unless the County provides a 15 day notice to terminate the service.
In the second attached Addendum, CFMG/Wellpath proposes to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant. This request is deemed necessary by CFMG/Wellpath to ensure the increased workload and administrative needs of the program are properly met and the title will better reflect the responsibilities of the role.
In Lake County's CARES act spending plan, funds are set aside for additional Public Health staffing needs and a portion of these funds will be used to cover the cost of these addendums. There is no County General Fund cost for these additional services.
Recommended Action
(a) Staff recommends your Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Staff recommends your Board approve the first Addendum to Agreement with Wellpath to use a temporary agency to supply Licensed Vocational Nurses, and authorize the Chair to sign.
(c) Staff recommends your Board approve the second Addendum to Agreement with Wellpath to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant, and authorize the Chair to sign.
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Approve CFMG/Wellpath Requested Two Agreement Addendums and Authorize the Board Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
(a) These items are being submitted as "extra" agenda items. The justification for this request to consider an item not on the posted agenda is as follows:
These items came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) California Forensic Medical Group (CFMG) has contracted with Lake County for jail medical services since January 1, 1996. The current Agreement is in effect for Fiscal Years 2019-2022. Due to the COVID-19 outbreak at the jail CFMG/Wellpath is requesting that the County provide additional staffing for increased medical and administrative duties, in addition to the staffing requirements of the original Agreement. CFMG/Wellpath has submitted two Amendments to the original Agreement for consideration:
CFMG/Wellpath proposes in the first attached Addendum to use a temporary agency to supply Licensed Vocational Nurses at an hourly rate as needed for a two month term, with an automatic continuation of this Addendum unless the County provides a 15 day notice to terminate the service.
In the second attached Addendum, CFMG/Wellpath proposes to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant. This request is deemed necessary by CFMG/Wellpath to ensure the increased workload and administrative needs of the program are properly met and the title will better reflect the responsibilities of the role.
In Lake County's CARES act spending plan, funds are set aside for additional Public Health staffing needs and a portion of these funds will be used to cover the cost of these addendums. There is no County General Fund cost for these additional services.
If not budgeted, fill in the blanks below only:
Estimated Cost: unknown Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Staff recommends your Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Staff recommends your Board approve the first Addendum to Agreement with Wellpath to use a temporary agency to supply Licensed Vocational Nurses, and authorize the Chair to sign.
(c) Staff recommends your Board approve the second Addendum to Agreement with Wellpath to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant, and authorize the Chair to sign.
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved the first Addendum to Agreement with Wellpath to use a temporary agency to supply Licensed Vocational Nurses, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(c) On motion of Supervisor Crandell, and by vote of the Board, approved the second Addendum to Agreement with Wellpath to amend the current administrative support from 20 to 40 hours a week, and retitled the position from Clerk to Administrative Assistant, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Crandell, Scott, Brown, and Simon
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Public Health Services Director Denise Pomeroy presented the item to the Board. Sheriff Lieutenant Corey Paulich and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Adopt Resolution Approving County of Lake Health Services to Accept Grant Funding in the Amount of $224,000 Through the California Department of Public Health for Fiscal Year 20/21 and Authorize the Health Services Director to Sign
Resolution
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Health Services Department is requesting Board approval to accept funding in the amount of $224,000 in support of our infectious disease program and to authorize the Health Services Director to sign all necessary documents to execute this funding.
This funding will be used for Hepatitis C Virus (HCV) monitoring and evaluation of HCV specific prevention activities, access to HCV testing, building local capacity to ensure communicable disease staff are trained to respond to high risk clients, and possible outbreaks.
Should you have questions, or require further information, please contact me at 263-1090.
Recommended Action
Adopt Resolution Approving County of Lake Health Services to Accept Grant Funding in the Amount of $224,000 through the California Department of Public Health for Fiscal Year 20/21 and Authorize the Health Services Director to Sign
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving County of Lake Health Services to Accept Grant Funding in the Amount of $224,000 through the California Department of Public Health for Fiscal Year 20/21 and Authorize the Health Services Director to Sign
Executive Summary: The Health Services Department is requesting Board approval to accept funding in the amount of $224,000 in support of our infectious disease program and to authorize the Health Services Director to sign all necessary documents to execute this funding.
This funding will be used for Hepatitis C Virus (HCV) monitoring and evaluation of HCV specific prevention activities, access to HCV testing, building local capacity to ensure communicable disease staff are trained to respond to high risk clients, and possible outbreaks.
Should you have questions, or require further information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving County of Lake Health Services to Accept Grant Funding in the Amount of $224,000 through the California Department of Public Health for Fiscal Year 20/21 and Authorize the Health Services Director to Sign
5.2(a) Waive the competitive bidding process, pursuant to Lake County Code Section 38.4 Cooperative Purchases, and utilize a cooperative purchasing consortium, and (b) Approve Agreements between the County of Lake and Enterprise Fleet Management for leased vehicles in the total amount of $91,850 and authorize the Director of Public Works to sign the Agreements
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
At your Board's direction, staff initiated an investigation of the possibility of leasing vehicles instead of purchasing them for use in the County vehicle fleet. Staff participated in several meetings with representatives of Enterprise Fleet Management (Enterprise) that also included staff from the Sheriff's Department and Administration. At the conclusion of these discussions, staff decided to conduct a trial run by placing several vehicles into the fleet. Your Board was briefed on this plan last year and indicated support.
Staff has begun placing vehicles into the fleet, and at the date of this memo we have one vehicle currently in use, with several more ordered and awaiting delivery. With each vehicle, an agreement is entered with Enterprise, and while individual agreements are within the Public Works Director's authority, staff is concerned that cumulatively we might run into issues. Therefore, today's item is intended for your Board to approve the Agreements with Enterprise based on the provisions of the Lake County Purchasing Code and authorize the Public Works Director to sign those Agreements. The Sourcewell information on Enterprise and a sample Lease Agreement is attached for your information as well as a list of vehicles that are intended for replacement with leased vehicles. As shown on the attached list, the total amount of contracts is expected to be $91,850.
Which exemption is being requested? Cooperative purchasing consortium being used
How long has Agreement been in place? N/A
Recommended Action
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 38.4 Cooperative Purchases, and utilize a cooperative purchasing consortium, and (b) Approve Agreements between the County of Lake and Enterprise Fleet Management for leased vehicles and authorize the Director of Public Works to sign the Agreements.
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 38.4 Cooperative Purchases, and utilize a cooperative purchasing consortium, and (b) Approve Agreements between the County of Lake and Enterprise Fleet Management for leased vehicles and authorize the Director of Public Works to sign the Agreements
Executive Summary: (include fiscal and staffing impact narrative):
At your Board's direction, staff initiated an investigation of the possibility of leasing vehicles instead of purchasing them for use in the County vehicle fleet. Staff participated in several meetings with representatives of Enterprise Fleet Management (Enterprise) that also included staff from the Sheriff's Department and Administration. At the conclusion of these discussions, staff decided to conduct a trial run by placing several vehicles into the fleet. Your Board was briefed on this plan last year and indicated support.
Staff has begun placing vehicles into the fleet, and at the date of this memo we have one vehicle currently in use, with several more ordered and awaiting delivery. With each vehicle, an agreement is entered with Enterprise, and while individual agreements are within the Public Works Director's authority, staff is concerned that cumulatively we might run into issues. Therefore, today's item is intended for your Board to approve the Agreements with Enterprise based on the provisions of the Lake County Purchasing Code and authorize the Public Works Director to sign those Agreements. The Sourcewell information on Enterprise and a sample Lease Agreement is attached for your information as well as a list of vehicles that are intended for replacement with leased vehicles. As shown on the attached list, the total amount of contracts is expected to be $91,850.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? Cooperative purchasing consortium being used
How long has Agreement been in place? N/A
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 38.4 Cooperative Purchases, and utilize a cooperative purchasing consortium, and (b) Approve Agreements between the County of Lake and Enterprise Fleet Management for leased vehicles and authorize the Director of Public Works to sign the Agreements.
5.3Adopt Resolution Authorizing and Approving Easement Deed Granting PG&E an Easement to Install a Pre-Installed Interconnection Hub on APN 034-211-10 which will Facilitate the Placement of Electrical Generation Equipment for the Provision of a Microgeneration Grid in the Community of Lucerne During Future PSPS Events.
Resolution
pulled on consent
Adopted — Pass
Staff memo
Executive Summary
Pacific Gas and Electric (PG&E) is committed to lessening the impact of Public Safety Power Shutoff events which are implemented during times of heightened fire risk. A component of the effort to minimize impact to their customers is the installation of microgrids to provide power to localized communities if local weather conditions are favorable but the larger power distribution grid is down due to unfavorable conditions elsewhere.
In May PG&E staff contacted County staff expressing an interest in developing a microgrid for Lucerne with their equipment permanently installed on APN 034-211-10. This parcel is County owned and is occupied by Northwest Sewer Lift Station #8. The parcel is just under an acre in size and is suitable for the proposed PIH Microgrid as it has ample space for parking large temporary generation equipment and is near PG&E's infrastructure for connection purposes.
Negotiations with County staff proceeded to identify the specific exclusive and non-exclusive easement areas as well as the fair market value for the easement. On July 29, 2020 a Letter of Intent summarizing the project understanding and agreement was provided and signed by both parties (attached for reference). The LOI indentifies an area 25' by 92.5' as an exclusive easement area for the installation of PIH equipment, an area 15' by 82' for distribution interconnect equipment, as well as a 44' by 86' area as a non-exclusive easement to be used for the temporary placement of generating equipment in the event of a PSPS. The LOI also identified a fair market value of $9,200 for the use of the land.
Further refinement on the Easement Deed occurred with review and approval by County Counsel of language included in the document as well as survey level description of the proposed areas of use. Refinement of the area of use identifies 2,563 square feet of land for exclusive easement area and 4,363 square feet of land for non-exclusive easement area with an updated fair market compensation of $10,500.
The proposed use by PG&E will not conflict with LACOSAN operations of Lift Station #8 and is not anticipated to impact the maintenance or operation of Special District facilities.
Which exemption is being requested? n/a
How long has Agreement been in place? n/a
When was purchase last rebid? n/a
Reason for request to waive bid? n/a
Recommended Action
Adopt Resolution Authorizing and Approving Easement Deed Granting PG&E an Easement to Install a Pre-Installed Interconnection Hub on APN 034-211-10 which will Facilitate the Placement of Electrical Generation Equipment for the Provision of a Microgeneration Grid in the Community of Lucerne During Future PSPS Events.
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Deputy Administrator
Subject: Adopt Resolution Authorizing and Approving Easement Deed Granting PG&E an Easement to Install a Pre-Installed Interconnection Hub on APN 034-211-10 which will Facilitate the Placement of Electrical Generation Equipment for the Provision of a Microgeneration Grid in the Community of Lucerne During Future PSPS Events.
Executive Summary: Pacific Gas and Electric (PG&E) is committed to lessening the impact of Public Safety Power Shutoff events which are implemented during times of heightened fire risk. A component of the effort to minimize impact to their customers is the installation of microgrids to provide power to localized communities if local weather conditions are favorable but the larger power distribution grid is down due to unfavorable conditions elsewhere.
In May PG&E staff contacted County staff expressing an interest in developing a microgrid for Lucerne with their equipment permanently installed on APN 034-211-10. This parcel is County owned and is occupied by Northwest Sewer Lift Station #8. The parcel is just under an acre in size and is suitable for the proposed PIH Microgrid as it has ample space for parking large temporary generation equipment and is near PG&E's infrastructure for connection purposes.
Negotiations with County staff proceeded to identify the specific exclusive and non-exclusive easement areas as well as the fair market value for the easement. On July 29, 2020 a Letter of Intent summarizing the project understanding and agreement was provided and signed by both parties (attached for reference). The LOI indentifies an area 25' by 92.5' as an exclusive easement area for the installation of PIH equipment, an area 15' by 82' for distribution interconnect equipment, as well as a 44' by 86' area as a non-exclusive easement to be used for the temporary placement of generating equipment in the event of a PSPS. The LOI also identified a fair market value of $9,200 for the use of the land.
Further refinement on the Easement Deed occurred with review and approval by County Counsel of language included in the document as well as survey level description of the proposed areas of use. Refinement of the area of use identifies 2,563 square feet of land for exclusive easement area and 4,363 square feet of land for non-exclusive easement area with an updated fair market compensation of $10,500.
The proposed use by PG&E will not conflict with LACOSAN operations of Lift Station #8 and is not anticipated to impact the maintenance or operation of Special District facilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___n/a__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? n/a
How long has Agreement been in place? n/a
When was purchase last rebid? n/a
Reason for request to waive bid? n/a
Recommended Action:
Adopt Resolution Authorizing and Approving Easement Deed Granting PG&E an Easement to Install a Pre-Installed Interconnection Hub on APN 034-211-10 which will Facilitate the Placement of Electrical Generation Equipment for the Provision of a Microgeneration Grid in the Community of Lucerne During Future PSPS Events.
Supervisor Crandell offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. PG&E Engineer Hal Moore and Special Districts Administrator Jan Coppinger spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
5.4(Sitting as the Board of Directors for the Lake County Watershed Protection District) Adopt resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2019/20 Grant and approve Water Resources Director as Signature Authorization to Execute Agreement.
Action Item
passed on consent
Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve an updated resolution authorizing the Water Resources Director to accept and execute a grant agreement with the California State Parks Division of Boating and Waterways to continue the Quagga Mussel Prevention Program for Lake County. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The grant agreement is attached for your reference and provides $396,590.00 in funds from the California State Parks Division of Boating and Waterways. This grant agreement and approved resolution will provide funds to continue the staffing of boat ramp monitors, program administrative staff, some water quality monitoring, advanced staff training, education and outreach through video and audio methods, boater inspection support by contracting with Mussel Dogs, and complete the transfer to a digital database boater tracking system. Approval of this agreement and resolution will allow for the continued protection of Clear Lake and Lake County from a devastating invasive mussel introduction.
Recommended Action
Approve the resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2019/20 Grant and approve Water Resources Director as Signature Authorization to Execute Agreement.
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District) Adopt resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2019/20 Grant and approve Water Resources Director as Signature Authorization to Execute Agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve an updated resolution authorizing the Water Resources Director to accept and execute a grant agreement with the California State Parks Division of Boating and Waterways to continue the Quagga Mussel Prevention Program for Lake County. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The grant agreement is attached for your reference and provides $396,590.00 in funds from the California State Parks Division of Boating and Waterways. This grant agreement and approved resolution will provide funds to continue the staffing of boat ramp monitors, program administrative staff, some water quality monitoring, advanced staff training, education and outreach through video and audio methods, boater inspection support by contracting with Mussel Dogs, and complete the transfer to a digital database boater tracking system. Approval of this agreement and resolution will allow for the continued protection of Clear Lake and Lake County from a devastating invasive mussel introduction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the resolution authorizing the Lake County Watershed Protection District to accept a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2019/20 Grant and approve Water Resources Director as Signature Authorization to Execute Agreement.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.4 with the exception of item 5.3 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: County Administrative Officer Carol Huchingson read public comment received via eComment from Linda Hatfield and written comment from Joan Moss.
6.29:30 A.M. (Continued from October 27, 2020) - Consideration of Memorandum of Understanding By and Between the Lake County Deputy Sheriff’s Association Units and the County of Lake for October 21, 2020 – October 20, 2021
Agreement
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Pending ratification by the Lake County Deputy Sheriff's Association, presented today for the consideration of your Board is the Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff's Association and the County of Lake for October 21, 2020 - October 20, 2021.
Except as explained below, this MOU implements the CPS-HR Classification and Compensation (CC) Study of October 2019 at 85% of market median (Market 85). Wages for the affected classes will be paid at 85% of the mid-point of the 12 comparison Counties. Those included small counties of comparable size as well as neighboring counties with which we directly compete for talent. (Calaveras, Colusa, Glenn, Humboldt, Mendocino, Napa, Nevada, Sonoma, Sutter, Tehama, Yolo and Yuba). This is the first CC study completed for Lake County since 2003.
However, wages for this Unit already exceed Market 85 levels, and as a result, the classifications are "Y-rated" for the time being. Y-rated classifications stay at their current rates of pay until cost-of-living-adjustments (COLA's) or other increases exceed the current rates of pay. The Y-rated %'s for each class are delineated in Article 2, at the request of LCDSA.
This MOU eliminates the 12-step salary system, replacing it with a 5-step system and restores longevity pay for continuous services at 5 year intervals. A 5-step system is not only more common in the labor market, it was previously the norm in Lake County.
This MOU continues the 80/20 health insurance benefit for this Unit, as explained in Section 5.1. Unit representatives as well as the Sheriff indicate that this benefit has greatly improved the department's ability to recruit and retain staffing.
There are no other changes to the pre-existing terms and conditions of employment for LCDSA Employees.
Your bargaining team is very grateful to the cooperation, collaboration and patience of LCDSA over the years it has taken to reach this point.
Total estimated cost for implementation of the study for all labor groups: General Fund $1,919,285, comprised of discretionary revenue. Non-General Fund $3,305,839, comprised of state and federal funding sources readily available but historically underutilized.
Recommended Action
Approve Memorandum of Understanding By and Between the Lake County Deputy Sheriff's Association and the County of Lake for October 21, 2020 - October 20, 2021.
Original memo text
Memorandum
Date: October 27, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Memorandum of Understanding By and Between the Lake County Deputy Sheriff's Association Units and the County of Lake for October 21, 2020 - October 20, 2021
Executive Summary: (include fiscal and staffing impact narrative):
Pending ratification by the Lake County Deputy Sheriff's Association, presented today for the consideration of your Board is the Memorandum of Understanding (MOU) By and Between the Lake County Deputy Sheriff's Association and the County of Lake for October 21, 2020 - October 20, 2021.
Except as explained below, this MOU implements the CPS-HR Classification and Compensation (CC) Study of October 2019 at 85% of market median (Market 85). Wages for the affected classes will be paid at 85% of the mid-point of the 12 comparison Counties. Those included small counties of comparable size as well as neighboring counties with which we directly compete for talent. (Calaveras, Colusa, Glenn, Humboldt, Mendocino, Napa, Nevada, Sonoma, Sutter, Tehama, Yolo and Yuba). This is the first CC study completed for Lake County since 2003.
However, wages for this Unit already exceed Market 85 levels, and as a result, the classifications are "Y-rated" for the time being. Y-rated classifications stay at their current rates of pay until cost-of-living-adjustments (COLA's) or other increases exceed the current rates of pay. The Y-rated %'s for each class are delineated in Article 2, at the request of LCDSA.
This MOU eliminates the 12-step salary system, replacing it with a 5-step system and restores longevity pay for continuous services at 5 year intervals. A 5-step system is not only more common in the labor market, it was previously the norm in Lake County.
This MOU continues the 80/20 health insurance benefit for this Unit, as explained in Section 5.1. Unit representatives as well as the Sheriff indicate that this benefit has greatly improved the department's ability to recruit and retain staffing.
There are no other changes to the pre-existing terms and conditions of employment for LCDSA Employees.
Your bargaining team is very grateful to the cooperation, collaboration and patience of LCDSA over the years it has taken to reach this point.
If not budgeted, fill in the blanks below only:
Total estimated cost for implementation of the study for all labor groups: General Fund $1,919,285, comprised of discretionary revenue. Non-General Fund $3,305,839, comprised of state and federal funding sources readily available but historically underutilized.
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Understanding By and Between the Lake County Deputy Sheriff's Association and the County of Lake for October 21, 2020 - October 20, 2021.
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. (Continued from October 27, 2020) - Consideration of Memorandum of Understanding By and Between the Lake County Correctional Officers Association Units and the County of Lake for October 21, 2020 – October 20, 2021
Agreement
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Pending ratification by the Lake County Correctional Officers Association, presented today for the consideration of your Board is the Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association and the County of Lake for October 21, 2020 - October 20, 2021.
This MOU implements the CPS-HR Classification and Compensation (CC) Study of October 2019 at 85% of market median (Market 85). Wages for the affected classes will be paid at 85% of the mid-point of the 12 comparison Counties. Those included small counties of comparable size as well as neighboring counties with which we directly compete for talent. (Calaveras, Colusa, Glenn, Humboldt, Mendocino, Napa, Nevada, Sonoma, Sutter, Tehama, Yolo and Yuba). This is the first CC study completed for Lake County since 2003.
This unit already had a five-step salary system, plus longevity, in place. There are no other changes to the pre-existing terms and conditions of employment for LCCOA Employees.
Your bargaining team is very grateful to the cooperation, collaboration and patience of LCCOA over the years it has taken to reach this point.
Total estimated cost for implementation of the study for all labor groups: General Fund $1,919,285, comprised of discretionary revenue. Non-General Fund $3,305,839, comprised of state and federal funding sources readily available but historically underutilized.
Recommended Action
Approve Memorandum of Understanding By and Between the Lake County Correctional Officers
Association and the County of Lake for October 21, 2020 - October 20, 2021.
Original memo text
Memorandum
Date: October 27, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Memorandum of Understanding By and Between the Lake County Correctional Officers Association Units and the County of Lake for October 21, 2020 - October 20, 2021
Executive Summary: (include fiscal and staffing impact narrative):
Pending ratification by the Lake County Correctional Officers Association, presented today for the consideration of your Board is the Memorandum of Understanding (MOU) By and Between the Lake County Correctional Officers Association and the County of Lake for October 21, 2020 - October 20, 2021.
This MOU implements the CPS-HR Classification and Compensation (CC) Study of October 2019 at 85% of market median (Market 85). Wages for the affected classes will be paid at 85% of the mid-point of the 12 comparison Counties. Those included small counties of comparable size as well as neighboring counties with which we directly compete for talent. (Calaveras, Colusa, Glenn, Humboldt, Mendocino, Napa, Nevada, Sonoma, Sutter, Tehama, Yolo and Yuba). This is the first CC study completed for Lake County since 2003.
This unit already had a five-step salary system, plus longevity, in place. There are no other changes to the pre-existing terms and conditions of employment for LCCOA Employees.
Your bargaining team is very grateful to the cooperation, collaboration and patience of LCCOA over the years it has taken to reach this point.
If not budgeted, fill in the blanks below only:
Total estimated cost for implementation of the study for all labor groups: General Fund $1,919,285, comprised of discretionary revenue. Non-General Fund $3,305,839, comprised of state and federal funding sources readily available but historically underutilized.
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Memorandum of Understanding By and Between the Lake County Correctional Officers
Association and the County of Lake for October 21, 2020 - October 20, 2021.
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.49:35 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. Health Services Director Denise Pomeroy spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - October 6, 2020 continuance of Hearing on Account and proposed Assessment for the property 12942 Second St., Clearlake Oaks, CA
Action Item
Adopted — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On October 6, 2020, The Code Enforcement Division came before the Lake County Board of Supervisors (BOS) to give an account of the abatement action taken against the property located at 12942 Second St., Clearlake Oaks, CA (property) and the proposed assessment of costs for that abatement action. The continuance was necessary due to the concerns raised by the BOS regarding the costs and the legality of the gate and fence materials used to secure the property, and if those costs could be properly assessed as part of a lien against the property. The BOS requested more information on the matter before making a determination. Code Enforcement has been able to gather some of the requested information (see below), however Code Enforcement is waiting on information to be provided by the contractor regarding the costs of the gate and fence materials which should be provided in the very near future.
* The Notice of Nuisance and Order to Abate cited violations of the Lake County Vacant Structure Ordinance. Pursuant to Chapter 5, Section 5-4A 2019 California Building Code Section 116 - Unsafe Structures and Equipment - A vacant structure that is not secured against entry shall be deemed unsafe. The Chief Building Official may require a fence to secure an unsafe structure from being entered or occupied.
* The Notice of Nuisance and Order to abate cited violations of Lake County Vacant Structure Ordinance. Pursuant to Chapter 5, Article VII, Section 5-35.1 (j) - The County Building Official may require the owner to erect a fence that meets the specifications of the Building Inspection Department on the property where the vacant structure is located. Any fence erected in accordance with this section shall be maintained in a safe condition without tears, breaks, rust, or dangerous protuberances.
At this time, Code Enforcement is requesting a one week continuance to obtain said information in order to provide the BOS with complete and full information prior to their making any determinations and providing any direction to Code Enforcement as to the amount of the lien to be recorded against the property.
Recommended Action
Continue to the November 17, 2020 Board of Supervisors Meeting.
| Estimated Cost | $5,834.46 |
|---|
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Interim Director
Toccarra Thomas, Deputy Community Development Director
Andrew Williams, Code Enforcement Manager
Marcus Beltramo, Code Enforcement Officer
Subject: October 6, 2020 continuance of Hearing on Account and proposed Assessment for the property 12942 Second St., Clearlake Oaks, CA
Executive Summary: (include fiscal and staffing impact narrative):
On October 6, 2020, The Code Enforcement Division came before the Lake County Board of Supervisors (BOS) to give an account of the abatement action taken against the property located at 12942 Second St., Clearlake Oaks, CA (property) and the proposed assessment of costs for that abatement action. The continuance was necessary due to the concerns raised by the BOS regarding the costs and the legality of the gate and fence materials used to secure the property, and if those costs could be properly assessed as part of a lien against the property. The BOS requested more information on the matter before making a determination. Code Enforcement has been able to gather some of the requested information (see below), however Code Enforcement is waiting on information to be provided by the contractor regarding the costs of the gate and fence materials which should be provided in the very near future.
* The Notice of Nuisance and Order to Abate cited violations of the Lake County Vacant Structure Ordinance. Pursuant to Chapter 5, Section 5-4A 2019 California Building Code Section 116 - Unsafe Structures and Equipment - A vacant structure that is not secured against entry shall be deemed unsafe. The Chief Building Official may require a fence to secure an unsafe structure from being entered or occupied.
* The Notice of Nuisance and Order to abate cited violations of Lake County Vacant Structure Ordinance. Pursuant to Chapter 5, Article VII, Section 5-35.1 (j) - The County Building Official may require the owner to erect a fence that meets the specifications of the Building Inspection Department on the property where the vacant structure is located. Any fence erected in accordance with this section shall be maintained in a safe condition without tears, breaks, rust, or dangerous protuberances.
At this time, Code Enforcement is requesting a one week continuance to obtain said information in order to provide the BOS with complete and full information prior to their making any determinations and providing any direction to Code Enforcement as to the amount of the lien to be recorded against the property.
If not budgeted, fill in the blanks below only:
Estimated Cost: $5,834.46 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Continue to the November 17, 2020 Board of Supervisors Meeting.
On motion of Supervisor Crandell, and by vote of the Board, continued the item to a date and time certain on November 17, 2020 at 11:15am. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Community Development Director Scott De Leon presented the item.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As you will recall, on August 28, 2018, your Board adopted Resolution No. 2018-118, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, "Friday closures" were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Staff continued to work behind the scenes on Fridays, and Department Heads reported seeing significant workload management benefits, and few known disruptions to public service, all of which could be appropriately remedied.
Most recently, on August 4, your Board adopted Resolution 2020-103, extending temporary alternate hours through December 31, 2020. During that discussion, your Board affirmed excellent public service as a priority and expressed interest in resuming normal business hours.
In discussion October 28, your Department Heads expressed willingness to adjust and remain open five days per week, if your Board should so direct. They also reported ongoing benefits to their operations, and desire to maintain Friday Closures. While departments use the protected time differently, several have seen more effective staff meetings and training sessions, at a time when developing our workforce remains a high priority.
Another primary factor cited was concerns surrounding continuity of operations during the 2020-21 flu season, given the COVID-19 overlay. It is certain departments will face multiple staff members needing to quarantine, working from home, where possible, for simultaneous or overlapping 14-day periods. Departments are hopeful adjustments made early in the pandemic, when on-site work was prohibited, will allow for continuity of critical functions. Maintaining sufficient available staffing for in-person services will be more possible four days/week than five.
Distance Learning is another element. Many Lake County schools continue to employ a remote learning model, and even older children that are capable of greater academic independence benefit from having a parent available to support their education. The flexibility afforded by alternative work schedules and remote work has been crucial for many families; both can be more readily supported by departments when offices are open to the public Monday-Thursday.
Our Health Services Director reported their department's half-day closure on Fridays has been very helpful in organizing the County's pandemic response. She advised, with Lake County bordering on the Purple Tier despite considerable efforts by the Public Health Team, and flu season likely to bring complications, continuing Friday Closures through the end of March is appropriate. Your Board will be aware support for public-facing workers, and their ability not to report to work when they are ill or have potentially been exposed to COVID-19, is broadly considered an important facet of pandemic response, with potential public health and economic benefits under California's Blueprint for a Safer Economy.
Staff is aware there has been a recent uptick in interest in County offices reopening to the public on Fridays. Recent implementation of the CPS-HR October 2019 Classification and Compensation study for most labor groups has been one driver. Implementation of the study is a significant investment in our workforce, intended to reduce employee turnover, promote employee retention and begin to stabilize staffing levels. However, some benefits will not be immediate, and our current vacancy rate is 20%.
If it is your Board's collective intent to return to normal office hours as of December 31, declaring that now would allow Department Heads two months' time to transition their operations in anticipation of the change. It would also provide any Department Heads that find their offices must remain closed on Fridays to make that business case to the public and your Board, bringing forth a departmental Office Hours Variance request by Resolution, in accordance with County policy: https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTIINGE_S2-2OFHOCOOF
However, in light of the valuable feedback provided by Department Heads, staff recommends your Board act today to extend Friday Closures through March 31, 2021, to support Department Heads and our workforce during this COVID-19-informed flu season.
Recommended Action
Adopt the Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Resolution Extending Friday Closures through March 3, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Executive Summary: (include fiscal and staffing impact narrative):
As you will recall, on August 28, 2018, your Board adopted Resolution No. 2018-118, establishing temporary alternate office hours for County offices located within and surrounding the Lake County Courthouse Building. At that time, "Friday closures" were granted due to high employee vacancy rates, generally heavy workloads and disaster impacts. Staff continued to work behind the scenes on Fridays, and Department Heads reported seeing significant workload management benefits, and few known disruptions to public service, all of which could be appropriately remedied.
Most recently, on August 4, your Board adopted Resolution 2020-103, extending temporary alternate hours through December 31, 2020. During that discussion, your Board affirmed excellent public service as a priority and expressed interest in resuming normal business hours.
In discussion October 28, your Department Heads expressed willingness to adjust and remain open five days per week, if your Board should so direct. They also reported ongoing benefits to their operations, and desire to maintain Friday Closures. While departments use the protected time differently, several have seen more effective staff meetings and training sessions, at a time when developing our workforce remains a high priority.
Another primary factor cited was concerns surrounding continuity of operations during the 2020-21 flu season, given the COVID-19 overlay. It is certain departments will face multiple staff members needing to quarantine, working from home, where possible, for simultaneous or overlapping 14-day periods. Departments are hopeful adjustments made early in the pandemic, when on-site work was prohibited, will allow for continuity of critical functions. Maintaining sufficient available staffing for in-person services will be more possible four days/week than five.
Distance Learning is another element. Many Lake County schools continue to employ a remote learning model, and even older children that are capable of greater academic independence benefit from having a parent available to support their education. The flexibility afforded by alternative work schedules and remote work has been crucial for many families; both can be more readily supported by departments when offices are open to the public Monday-Thursday.
Our Health Services Director reported their department's half-day closure on Fridays has been very helpful in organizing the County's pandemic response. She advised, with Lake County bordering on the Purple Tier despite considerable efforts by the Public Health Team, and flu season likely to bring complications, continuing Friday Closures through the end of March is appropriate. Your Board will be aware support for public-facing workers, and their ability not to report to work when they are ill or have potentially been exposed to COVID-19, is broadly considered an important facet of pandemic response, with potential public health and economic benefits under California's Blueprint for a Safer Economy.
Staff is aware there has been a recent uptick in interest in County offices reopening to the public on Fridays. Recent implementation of the CPS-HR October 2019 Classification and Compensation study for most labor groups has been one driver. Implementation of the study is a significant investment in our workforce, intended to reduce employee turnover, promote employee retention and begin to stabilize staffing levels. However, some benefits will not be immediate, and our current vacancy rate is 20%.
If it is your Board's collective intent to return to normal office hours as of December 31, declaring that now would allow Department Heads two months' time to transition their operations in anticipation of the change. It would also provide any Department Heads that find their offices must remain closed on Fridays to make that business case to the public and your Board, bringing forth a departmental Office Hours Variance request by Resolution, in accordance with County policy: https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTIINGE_S2-2OFHOCOOF
However, in light of the valuable feedback provided by Department Heads, staff recommends your Board act today to extend Friday Closures through March 31, 2021, to support Department Heads and our workforce during this COVID-19-informed flu season.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt the Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
This item was continued to November 17, 2020.
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. County Administrative Officer Carol Huchingson and Special Districts Administrator Jan Coppinger spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
7.3Report from the County Space Use Committee Regarding Extending the Use of County Juvenile Hall Facility for a Temporary Support Shelter Targeting Lake County’s Chronically Homeless Population through March 31, 2021
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As you will recall, on June 23, 2020, your Board received a report from the County's Space Use Committee indicating its support for the use of Juvenile Hall on a temporary basis for continued compliance with the Governor's COVID-19 bed requirements and recommending a duration of 6-month, with further consideration during that time as to long-term uses of the facility.
Based on a recent update to the committee by Behavioral Health Director Todd Metcalf, the committee is extending its support of temporary use for a period of 9-months, to March 31, 2021.
Recommended Action
Report only, no action.
Original memo text
Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Report from the County Space Use Committee Regarding Extending the Use of County Juvenile Hall Facility for a Temporary Support Shelter Targeting Lake County's Chronically Homeless Population through March 31, 2021
Executive Summary: (include fiscal and staffing impact narrative):
As you will recall, on June 23, 2020, your Board received a report from the County's Space Use Committee indicating its support for the use of Juvenile Hall on a temporary basis for continued compliance with the Governor's COVID-19 bed requirements and recommending a duration of 6-month, with further consideration during that time as to long-term uses of the facility.
Based on a recent update to the committee by Behavioral Health Director Todd Metcalf, the committee is extending its support of temporary use for a period of 9-months, to March 31, 2021.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report only, no action.
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 3, 2020
Report
Staff memo
Executive Summary
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am submitting the resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu of Holding a General District Election on November 3, 2020" to your Board with the names of persons who filed a Declaration of Candidacy for each of the Special Districts that are not required to hold an election because there are no more nominees than there are vacancies.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the appointments are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
None
RECOMMENDED ACTION:
It is recommended that your Board approve the attached resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu of Holding a General District Election on November 3, 2020" at this meeting.
Original memo text
Memorandum
Date: November 3, 2020
To: Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: Consideration of Resolution Appointing Directors of Certain Special District Boards In Lieu of Holding A General District Election On November 3, 2020
Executive Summary:
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am submitting the resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu of Holding a General District Election on November 3, 2020" to your Board with the names of persons who filed a Declaration of Candidacy for each of the Special Districts that are not required to hold an election because there are no more nominees than there are vacancies.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the appointments are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
None
RECOMMENDED ACTION:
It is recommended that your Board approve the attached resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu of Holding a General District Election on November 3, 2020" at this meeting.
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Registrar of Voters Maria Valadez presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Advisory Board Appointment:
Mental Health Board
Appointment
Adopted — Pass
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Mental Health Board: 1 Vacancy - (1) Consumer Member
Application received: Julie Colfax- New Application for Consumer Member
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.
Original memo text
..Title
..Body
MEMORANDUM
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointment
Executive Summary:
Mental Health Board: 1 Vacancy - (1) Consumer Member
Application received: Julie Colfax- New Application for Consumer Member
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Appoint qualified applicant to the selected Advisory Board.
On motion of Supervisor Brown, and by vote of the Board, appointed Julie Colfax to the Mental Health Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown and Simon
Clerk’s notes: Chair Simon introduced the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDSA and LCCOA
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 9:50 a.m. having taken no action.