Board Of Supervisors — Tuesday, November 17, 2020
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To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Letter to Governor Newsom requesting review of actions announced yesterday to curb COVID-19 transmission
Report
Motion carried · 2 motions
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board consider the attached letter to Governor Newsom requesting review of actions he announced yesterday to curb COVID-10 transmission.
Recommended Action
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter to Governor Newsom requesting review of actions he announced yesterday to curb COVID-10 transmission, to be signed by all five Board members.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer for Bruno Sabatier, District 2 Supervisor
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Letter to Governor Newsom requesting review of actions announced yesterday to curb COVID-19 transmission
Executive Summary: (include fiscal and staffing impact narrative):
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) I am requesting our Board consider the attached letter to Governor Newsom requesting review of actions he announced yesterday to curb COVID-10 transmission.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item.
(b) Approve letter to Governor Newsom requesting review of actions he announced yesterday to curb COVID-10 transmission, to be signed by all five Board members.
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra, as there is a need to take immediate action and the need for action came to attention of the County subsequent to the agenda being posted. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
(b) On motion of Supervisor Sabatier, and by vote of the Board, approved Letter to Governor Newsom requesting review of actions announced yesterday to curb COVID-19 transmission. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Public Health Officer Dr. Gary Pace, Special Districts Administrator Jan Coppinger, County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Val Lancaster and Mike Rafanelli. No one else wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Approve the early release of one member of the Lucerne Area Town Hall (LATH)
Report
pulled on consent
Motion carried
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am recommending early release of one member of the Lucerne Area Town Hall, Danielle Primas, whose term would otherwise end on January 1, 2021, pending new member recruitment.
Recommended Action
Approve the early release of Lucerne Area town Hall member Danielle Primas effective immediately, pending new member recruitment.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: E.J. Crandell, District 3 Supervisor
Subject: Approve the early release of one member of the Lucerne Area Town Hall (LATH)
Executive Summary: (include fiscal and staffing impact narrative):
I am recommending early release of one member of the Lucerne Area Town Hall, Danielle Primas, whose term would otherwise end on January 1, 2021, pending new member recruitment.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the early release of Lucerne Area town Hall member Danielle Primas effective immediately, pending new member recruitment.
On motion of Supervisor Crandell, and by vote of the Board, approved the early release of one member of the Lucerne Area Town Hall (LATH). The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Supervisor Crandell presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
5.2Ratify Second Side Letter Agreement with County of Lake Deputy Sheriff’s Association Regarding Amendment to the 2019 MOU
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, your bargaining representatives are still negotiating with the Lake County Deputy Sheriff Association (LCDSA). LCDSA's health benefit, in which the County pays 80% of the County-sponsored medical, dental and vision insurance plan, expires 12/31/20 unless additional action is taken. Bargaining representatives from both sides of the table have tentatively agreed to the attached Side Letter which would continue the health benefit, allowing time for completion of negotiations.
Recommended Action
Ratify Second Side Letter Agreement with County of Lake Deputy Sheriff's Association
Regarding Amendment to the 2019 MOU, directing staff to prepare a minute order documenting
your action.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Ratify Second Side Letter Agreement with County of Lake Deputy Sheriff's Association Regarding Amendment to the 2019 MOU
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, your bargaining representatives are still negotiating with the Lake County Deputy Sheriff Association (LCDSA). LCDSA's health benefit, in which the County pays 80% of the County-sponsored medical, dental and vision insurance plan, expires 12/31/20 unless additional action is taken. Bargaining representatives from both sides of the table have tentatively agreed to the attached Side Letter which would continue the health benefit, allowing time for completion of negotiations.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Ratify Second Side Letter Agreement with County of Lake Deputy Sheriff's Association
Regarding Amendment to the 2019 MOU, directing staff to prepare a minute order documenting
your action.
5.3Approve Amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work – Worksite Protection Protocol
Action Item
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Crandell
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Review has occurred on June 16, 2020, July 14, 2020, July 21, 2020, August 11, 2020, September 15, 2020 and on October 20, 2020.
As you know, staff fully expected that the Protocol would be a living document. Based on the questions and concerns arising in County Departments, at this time, staff is recommending and the Public Health Officer has approved the following changes to the protocol:
Sections to be deleted:
Employee Exposure and Testing
Employee Tests Positive (or resides with person who tests positive)
Sections to be added:
Employee Comes to Work Sick or with Symptoms
If an Employee Tests Positive for COVID-19
Employee has had Close Contact with Person who Tests Positive
Staff recommends your Board approve amendment to the protocol, with thirty day reviews to continue.
Recommended Action
Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, subject to ongoing thirty day reviews.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol
Executive Summary: (include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Review has occurred on June 16, 2020, July 14, 2020, July 21, 2020, August 11, 2020, September 15, 2020 and on October 20, 2020.
As you know, staff fully expected that the Protocol would be a living document. Based on the questions and concerns arising in County Departments, at this time, staff is recommending and the Public Health Officer has approved the following changes to the protocol:
Sections to be deleted:
Employee Exposure and Testing
Employee Tests Positive (or resides with person who tests positive)
Sections to be added:
Employee Comes to Work Sick or with Symptoms
If an Employee Tests Positive for COVID-19
Employee has had Close Contact with Person who Tests Positive
Staff recommends your Board approve amendment to the protocol, with thirty day reviews to continue.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work - Worksite Protection Protocol, subject to ongoing thirty day reviews.
On motion of Supervisor Crandell, and by vote of the Board, approved amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Return to Work – Worksite Protection Protocol. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Human Resources Director Pam Samac presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Mike Rafanelli. No one else wished to speak and the public input portion of this item was closed.
5.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2020-21, for an amount not to exceed $50,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Service (RCS), Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services. LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
LCBHS has contracted with RCS, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner. The services provided at the Tule House are unique in that this is the only facility providing these services within the county. As it is the best interest of clients to refer them to services that are provided within the county. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2020-21, for an amount not to exceed $50,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $50,000 |
|---|---|
| Amount Budgeted | $50,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2020-21, for an amount not to exceed $50,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Service (RCS), Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services. LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
LCBHS has contracted with RCS, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner. The services provided at the Tule House are unique in that this is the only facility providing these services within the county. As it is the best interest of clients to refer them to services that are provided within the county. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $50,000 Amount Budgeted: $50,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Substance Abuse Block Grant (SABG) Eligible Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2020-21, for an amount not to exceed $50,000.00 and authorize the Board Chair to sign the Agreement.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. Tule House for Drug Medi-Cal (DMC) Eligible Substance Use Disorder (SUD) Perinatal Residential Services for Fiscal Year 2020-21, for an amount not to exceed $150,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Service (RCS), Inc. Tule House for Drug Medi-Cal (DMC) Eligible Substance Use Disorder (SUD) Perinatal Residential Services. LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
LCBHS has contracted with RCS, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner. The services provided at the Tule House are unique in that this is the only facility providing these services within the county. As it is the best interest of clients to refer them to services that are provided within the county. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County
Code Section 38.2, as it is not in the public interest due to the unique nature of goods or
services; and (b) Approve the Agreement between the County of Lake and
Redwood Community Services, Inc. Tule House for Drug Medi-Cal (DMC)
Eligible Substance Use Disorder (SUD) Perinatal Residential Services for
Fiscal Year 2020-21, for an amount not to exceed $150,000.00 and authorize the
Board Chair to sign the Agreement.
| Estimated Cost | $150,000 |
|---|---|
| Amount Budgeted | $150,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section
38.2, as it is not in the public interest due to the unique nature of goods or
services; and (b) Approve the Agreement between the County of Lake and
Redwood Community Services, Inc. Tule House for Drug Medi-Cal (DMC)
Eligible Substance Use Disorder (SUD) Perinatal Residential Services for
Fiscal Year 2020-21, for an amount not to exceed $150,000.00 and authorize the
Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Service (RCS), Inc. Tule House for Drug Medi-Cal (DMC) Eligible Substance Use Disorder (SUD) Perinatal Residential Services. LCBHS is required to make available SUD treatment services to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment in a residential setting which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
LCBHS has contracted with RCS, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner. The services provided at the Tule House are unique in that this is the only facility providing these services within the county. As it is the best interest of clients to refer them to services that are provided within the county. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $150,000 Amount Budgeted: $150,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County
Code Section 38.2, as it is not in the public interest due to the unique nature of goods or
services; and (b) Approve the Agreement between the County of Lake and
Redwood Community Services, Inc. Tule House for Drug Medi-Cal (DMC)
Eligible Substance Use Disorder (SUD) Perinatal Residential Services for
Fiscal Year 2020-21, for an amount not to exceed $150,000.00 and authorize the
Board Chair to sign the Agreement.
5.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $100,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
5.7(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Social Service Data Solutions, Inc. DBA Decipher HMIS and Impact Homelessness Project for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21 for a contract maximum of $54,300.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached for your review is the Agreement between the County of Lake and Social Service Data Solutions for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21. LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). One of the federal requirements of CoCs is to have a Housing Management Information Systems (HMIS), which therefore falls under the responsibility of LCBHS. In order to have our HMIS system running effectively, LCBHS requires the expertise of a consulting firm that specializes in HMIS, including customizing the setup to our community, training our community agencies in how to use it, and training our administrator in how to maintain the system and provide the required reporting to HUD and for grant compliance.
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Social Service Data Solutions, Inc. DBA Decipher HMIS and Impact Homelessness Project for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21 for a contract maximum of $54,300.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $54,300.00 |
|---|---|
| Amount Budgeted | $54,300.00 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Social Service Data Solutions, Inc. DBA Decipher HMIS and Impact Homelessness Project for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21 for a contract maximum of $54,300.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached for your review is the Agreement between the County of Lake and Social Service Data Solutions for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21. LCBHS is the lead administrative agency for the Lake County Continuum of Care (CoC). One of the federal requirements of CoCs is to have a Housing Management Information Systems (HMIS), which therefore falls under the responsibility of LCBHS. In order to have our HMIS system running effectively, LCBHS requires the expertise of a consulting firm that specializes in HMIS, including customizing the setup to our community, training our community agencies in how to use it, and training our administrator in how to maintain the system and provide the required reporting to HUD and for grant compliance.
If not budgeted, fill in the blanks below only:
Estimated Cost: $54,300.00 Amount Budgeted: $54,300.00 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? New this year
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Social Service Data Solutions, Inc. DBA Decipher HMIS and Impact Homelessness Project for the Coordination of Activities involved in the Compliance with the Lake County Continuum of Care Homeless Management Integration Software for Fiscal Year 2020-21 for a contract maximum of $54,300.00 and authorize the Board Chair to sign the Agreement.
5.8Adopt Resolution Approving the Standard Agreement between County of Lake and the Department of Housing and Community Development in the Amount of $560,227.00 and Authorize the Board Chair to Sign the Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services is requesting Board approval of the Resolution to Approve the Standard Agreement to accept California Department of Housing and Community Development funding in the amount of $560,227 for funding of programs and activities related to Homelessness within Lake County. Both the Resolution and State Standard Agreement are attached for review and Board Chair signature.
Recommended Action
Adopt Resolution Approving the Standard Agreement between County of Lake and the Department of Housing and Community Development in the Amount of $560,227.00 and Authorize the Board Chair to Sign the Agreement.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt Resolution Approving the Standard Agreement between County of Lake and the Department of Housing and Community Development in the Amount of $560,227.00 and Authorize the Board Chair to Sign the Agreement.
Executive Summary: Lake County Behavioral Health Services is requesting Board approval of the Resolution to Approve the Standard Agreement to accept California Department of Housing and Community Development funding in the amount of $560,227 for funding of programs and activities related to Homelessness within Lake County. Both the Resolution and State Standard Agreement are attached for review and Board Chair signature.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving the Standard Agreement between County of Lake and the Department of Housing and Community Development in the Amount of $560,227.00 and Authorize the Board Chair to Sign the Agreement.
5.9Approve Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno’s Property Management to allow for the additional lease of attached property at the 6302 Thirteenth Avenue, Lucerne, California and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno's Property Management for the lease of property located at 6302 Thirteenth Avenue, Lucerne, California. This Addendum serves to add attached property to the 6302 Thirteenth Avenue location to the Commercial Lease Agreement.
Recommended Action
Approve Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno's Property Management to allow for the additional lease of attached property at the 6302 Thirteenth Avenue, Lucerne, California and authorize the Board Chair to sign.
| Additional Requested | $0 |
|---|
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Director
Subject: Approve Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno's Property Management to allow for the additional lease of attached property at the 6302 Thirteenth Avenue, Lucerne, California and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno's Property Management for the lease of property located at 6302 Thirteenth Avenue, Lucerne, California. This Addendum serves to add attached property to the 6302 Thirteenth Avenue location to the Commercial Lease Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: See Attached Addendum Amount Budgeted: See Attached Addendum Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Addendum No. 3 to the Commercial Lease Agreement between the County of Lake and Bruno's Property Management to allow for the additional lease of attached property at the 6302 Thirteenth Avenue, Lucerne, California and authorize the Board Chair to sign.
5.10Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Resolution
passed on consent
Staff memo
Executive Summary
The County of Lake, Department of Health Services, Public Health Division was recently awarded additional funding from the California Department of Public Health (CDPH) Immunization Branch in support of enhanced flu activities as part of the COVID-19 Crisis Response. This additional award will be distributed in a lump sum of $23,662.
This additional funding will support our flu immunization program and COVID-19 Crisis Response activities, including operating, maintenance and staffing expenses.
Additionally this Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
Recommended Action
Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Executive Summary: The County of Lake, Department of Health Services, Public Health Division was recently awarded additional funding from the California Department of Public Health (CDPH) Immunization Branch in support of enhanced flu activities as part of the COVID-19 Crisis Response. This additional award will be distributed in a lump sum of $23,662.
This additional funding will support our flu immunization program and COVID-19 Crisis Response activities, including operating, maintenance and staffing expenses.
Additionally this Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
5.11Adopt Resolution Amending Resolution 2020-134 Establishing Position Allocations for Fiscal Year 2020-21, Budget Unit No.4011, Public Health
Report
passed on consent
Staff memo
Executive Summary
The County of Lake Department of Health Services, Public Health Division was recently awarded funding from the California Department of Public Health (CDPH) for COIVD-19 crisis response. This award will be distributed over fiscal years 20/21-22//23 totaling $1,854,803.
A portion of this funding has been awarded to increase Lake County's Covid Crisis Response team. The attached Resolution requests an addition of the following allocations to Budget Unit 4011:
* (1) Health Programs Support Coordinator
* (1) Staff Services Analyst I/II
* (1) Health Programs Support Specialist
* (1) Nurse Various - which includes several licensing levels of nursing
These additional allocations will allow Health Services to hire the additional staff needed for COVID- 19 Crisis Response through fiscal years 20/21-22/23.
Recommended Action
Adopt Resolution Amending Resolution 2020-134 Establishing Position Allocations for Fiscal Year 2020-21 through 2022-23, Budget Unit No.4011, Public Health
| Estimated Cost | $470,752 |
|---|---|
| Amount Budgeted | $470,752 |
| Additional Requested | 0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Amending Resolution 2020-134 Establishing Position Allocations for Fiscal Year 2020-21 through 2022-23, Budget Unit No.4011, Public Health
Executive Summary: The County of Lake Department of Health Services, Public Health Division was recently awarded funding from the California Department of Public Health (CDPH) for COIVD-19 crisis response. This award will be distributed over fiscal years 20/21-22//23 totaling $1,854,803.
A portion of this funding has been awarded to increase Lake County's Covid Crisis Response team. The attached Resolution requests an addition of the following allocations to Budget Unit 4011:
* (1) Health Programs Support Coordinator
* (1) Staff Services Analyst I/II
* (1) Health Programs Support Specialist
* (1) Nurse Various - which includes several licensing levels of nursing
These additional allocations will allow Health Services to hire the additional staff needed for COVID- 19 Crisis Response through fiscal years 20/21-22/23.
If not budgeted, fill in the blanks below only:
Estimated Cost: $470,752________ Amount Budgeted: _$470,752_______ Additional Requested: __0______ Future Annual Cost: _Unknown at this time____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Amending Resolution 2020-134 Establishing Position Allocations for Fiscal Year 2020-21 through 2022-23, Budget Unit No.4011, Public Health
5.12Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Action Item
pulled on consent
Adopted
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
..Recommended Action
RECOMMENDED ACTION: Approve Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
FROM: Denise Pomeroy, Health Services Director
SUBJECT: Approve Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire
EXECUTIVE SUMMARY:
Attached for your review is a Resolution Amending the original Declaration of a Local Health Emergency regarding the Mendocino Complex Fire.
In addition the term of reaffirmation of Declaration has been amended to renewal of Declaration every thirty days until the health emergency is terminated, and a typographical error referencing Pawnee Fire in the original Declaration has been changed to Mendocino Complex Fire.
Thank you for your consideration of this request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transportation, and Disposal of Fire Debris for the Mendocino Complex Fire.
Report Only.
Clerk’s notes: Environmental Health Director Craig Wetherbee presented the item to the Board. County Counsel Anita Grant and Denise Pomeroy spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.13Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Mike Rafanelli. No one else wished to speak and the public input portion of this item was closed.
5.14(a) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $65,000 to Leete Generators for a portable diesel generator, including installation; and (b) Approve Budget Transfer in Budget Unit 4011, Health Services Department, Public Health Division to Object Code 62-74, to purchase and install a backup generator in the amount of $65,000
Action Item
passed on consent
Staff memo
Executive Summary
As your Board is aware certain County-owned and/or County-operated facilities are equipped with standby power generation capabilities sufficient to sustain day-to-day operations during emergency situations when prime power is not available. The Lake County Health Services Administration building at 922 Bevins Court in Lakeport is one such facility.
Lake County Health Services operates multiple state-mandated programs serving vulnerable populations in our community out of this facility. Additionally the building is the operations center for the COVID-19 Crisis Response effort and is the storage location for numerous vaccines. To keep these vaccines stable they must remain at a consistent temperature. During previous power failures we have helped community medical partners store their vaccine supplies so they do not incur a total loss.
In light of these public health needs it is critical to ensure sustained power at the building. To that end, Health services is requesting approval to purchase a trailer-mounted standby generator for use at this facility in case of failure of the twenty year old permanent standby generator. Furthermore the trailer-mounted portable generator could be used at other locations should the public health need arise. This installation will ensure that the aforementioned programs and services are available to the public in the event the current generator fails.
Funding for the generator will come from the ELC CARES Act funding. Public Services secured a quote through Leete Generators using Sourcewell, previously known as the National Joint Powers Alliance (NJPA), which meets the requirements of a cooperative purchase in accordance with the County's purchasing code section 2-38.4. The proposed generator is a Multiquip 62kW model DCA70 diesel generator with trailer for a total price not to exceed $65,000 This price includes installation, delivery to Lake County and sales tax.
Recommended Action
A) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $65,000 to Leete Generators for a portable diesel generator, including installation; and
B) Approve Budget Transfer in Budget Unit 4011, Health Services Department, Public Health Division to Object Code 62-74, to purchase and install a backup generator in the amount of $65,000
| Estimated Cost | $65,000 |
|---|---|
| Amount Budgeted | $65,000 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Department and Lars Ewing, Public Services Director
Subject: A) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $65,000 to Leete Generators for a portable diesel generator, including installation; and
B) Approve Budget Transfer in Budget Unit 4011, Health Services Department, Public Health Division to Object Code 62-74, to purchase and install a backup generator in the amount of $65,000
Executive Summary:
As your Board is aware certain County-owned and/or County-operated facilities are equipped with standby power generation capabilities sufficient to sustain day-to-day operations during emergency situations when prime power is not available. The Lake County Health Services Administration building at 922 Bevins Court in Lakeport is one such facility.
Lake County Health Services operates multiple state-mandated programs serving vulnerable populations in our community out of this facility. Additionally the building is the operations center for the COVID-19 Crisis Response effort and is the storage location for numerous vaccines. To keep these vaccines stable they must remain at a consistent temperature. During previous power failures we have helped community medical partners store their vaccine supplies so they do not incur a total loss.
In light of these public health needs it is critical to ensure sustained power at the building. To that end, Health services is requesting approval to purchase a trailer-mounted standby generator for use at this facility in case of failure of the twenty year old permanent standby generator. Furthermore the trailer-mounted portable generator could be used at other locations should the public health need arise. This installation will ensure that the aforementioned programs and services are available to the public in the event the current generator fails.
Funding for the generator will come from the ELC CARES Act funding. Public Services secured a quote through Leete Generators using Sourcewell, previously known as the National Joint Powers Alliance (NJPA), which meets the requirements of a cooperative purchase in accordance with the County's purchasing code section 2-38.4. The proposed generator is a Multiquip 62kW model DCA70 diesel generator with trailer for a total price not to exceed $65,000 This price includes installation, delivery to Lake County and sales tax.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$65,000____ Amount Budgeted: $65,000___ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: A) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $65,000 to Leete Generators for a portable diesel generator, including installation; and
B) Approve Budget Transfer in Budget Unit 4011, Health Services Department, Public Health Division to Object Code 62-74, to purchase and install a backup generator in the amount of $65,000
5.15Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.16Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.17Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.18Approve the Continuation of a Local Emergency due to COVID-19
Action Item
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
On motion of Supervisor Sabatier, and by vote of the Board, approved the Continuation of a Local Emergency due to COVID-19. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Chair Simon introduced the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.19Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.20(Sitting as the Board of Directors, Lake County Watershed Protection District) Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $14,430 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District and the USGS.
The JFA provides funding for the operation and maintenance of the stream flow gage station on Kelsey Creek near Kelseyville for the period of November 1, 2018 to September 30,2021. The station provides real-time and historical data that are critical during floods and for floodplain planning.
The Water Resources Department cooperates with USGS to provide annual funding for maintenance of the gauge station. This is a budgeted expense funded through BU 8109. The cost share for renewal of the annual agreement is:
Water Resources Department $14,430
USGS $ 7,340
Recommended Action
Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $14,430 and authorize the Chair to sign.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors, Lake County Watershed Protection District) Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $14,430 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District and the USGS.
The JFA provides funding for the operation and maintenance of the stream flow gage station on Kelsey Creek near Kelseyville for the period of November 1, 2018 to September 30,2021. The station provides real-time and historical data that are critical during floods and for floodplain planning.
The Water Resources Department cooperates with USGS to provide annual funding for maintenance of the gauge station. This is a budgeted expense funded through BU 8109. The cost share for renewal of the annual agreement is:
Water Resources Department $14,430
USGS $ 7,340
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Consideration and approval of joint funding agreement with the U.S. Geological Survey, U.S. Dept. of the Interior (USGS) for annual maintenance of the Kelsey Creek flow gauge station in the amount of $14,430 and authorize the Chair to sign.
5.21(Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2) & (3), as it is not in the public interest due to the unique nature of the goods or services and its determined that competitive bidding would produce no economic benefit to the County. (B) Approve the Agreement between the County of Lake and EOA, Inc. environmental consulting firm in the amount of $104,000 to provide assistance to meet NPDES storm water permit and TMDL compliance and to authorize the Chair of the Board of Directors to sign the Agreement
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for your approval, is the agreement between Lake County Watershed Protection District and EOA, Inc. to provide storm water permit and Total Maximum Daily Load (TMDL) compliance services. Approval of this agreement will allow the County of Lake, and the two storm water co-permittees, the City of Lakeport and Clearlake, to satisfy current and outstanding storm water compliance deadlines. This item is not expected to be controversial and this agreement is recommended by the seven-member Clean Water Management Council as high priority items needed to help address high priority water quality issues.
EOA, Inc. wrote the original 2003 Lake County Stormwater Management Plan, has an intimate knowledge of the joint program between the County and two cities, has an excellent working relationship with district staff, and has the required expertise to assist the County in satisfying NPDES permit compliance and outstanding TMDL requirements. Additionally, due to the nature of the co-permittee joint agreement between the Watershed Protection District, Lake County and two cities, it would not be in the best interest of the District, The County, or either city to embark into a cumbersome bid process that would not provide an economic benefit.
Recommended Action
(Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2) & (3), as it is not in the public interest due to the unique nature of the goods or services and its determined that competitive bidding would produce no economic benefit to the County. (B) Approve the Agreement between the County of Lake and EOA, Inc. environmental consulting firm in the amount of $104,000 to provide assistance to meet NPDES storm water permit and TMDL compliance and to authorize the Chair of the board of Directors to sign the Agreement.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2) & (3), as it is not in the public interest due to the unique nature of the goods or services and its determined that competitive bidding would produce no economic benefit to the County. (B) Approve the Agreement between the County of Lake and EOA, Inc. environmental consulting firm in the amount of $104,000 to provide assistance to meet NPDES storm water permit and TMDL compliance and to authorize the Chair of the board of Directors to sign the Agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for your approval, is the agreement between Lake County Watershed Protection District and EOA, Inc. to provide storm water permit and Total Maximum Daily Load (TMDL) compliance services. Approval of this agreement will allow the County of Lake, and the two storm water co-permittees, the City of Lakeport and Clearlake, to satisfy current and outstanding storm water compliance deadlines. This item is not expected to be controversial and this agreement is recommended by the seven-member Clean Water Management Council as high priority items needed to help address high priority water quality issues.
EOA, Inc. wrote the original 2003 Lake County Stormwater Management Plan, has an intimate knowledge of the joint program between the County and two cities, has an excellent working relationship with district staff, and has the required expertise to assist the County in satisfying NPDES permit compliance and outstanding TMDL requirements. Additionally, due to the nature of the co-permittee joint agreement between the Watershed Protection District, Lake County and two cities, it would not be in the best interest of the District, The County, or either city to embark into a cumbersome bid process that would not provide an economic benefit.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 (2) & (3), as it is not in the public interest due to the unique nature of the goods or services and its determined that competitive bidding would produce no economic benefit to the County. (B) Approve the Agreement between the County of Lake and EOA, Inc. environmental consulting firm in the amount of $104,000 to provide assistance to meet NPDES storm water permit and TMDL compliance and to authorize the Chair of the board of Directors to sign the Agreement.
5.22(Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the reimbursement agreements between the District and (a) the City of Lakeport and the (b) City of Clearlake to provide reimbursement for TMDL and storm water program services and to authorize the Chair of the Board of Directors to sign the Agreements.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
We request the Board of Directors sitting for the Lake County Watershed Protection District to approve and authorize the chair to sign the two attached Reimbursement Agreements between the District and (a) the City of Lakeport and separately, (b) the city of Clearlake. These reimbursement agreements allow Lake County storm water co-permittees, District, and the two cities, to cost-share an agreement between the District and storm water consultants EOA, Inc. to provide essential TMDL and storm water services that are needed to meet permit compliance and protect water quality in Lake County.
Attached for your approval, are both the reimbursement agreements, (a) Between the District and City of Lakeport in the total amount not to exceed $10,025.28 for TMDL and storm water compliance services, and (b) Between the District and City of Clearlake in the total amount not to exceed $28,078.00 for TMDL and storm water compliance services. The expected completion date of the agreement is March 31, 2022.
The reimbursement agreements coincide with the contract agreement between the District and EOA, Inc. that is also before the board for approval.
Recommended Action
(Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the reimbursement agreements between the District and (a) the City of Lakeport and the (b) City of Clearlake to provide reimbursement for TMDL and storm water program services and to authorize the Chair of the board of Directors to sign the Agreements.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the reimbursement agreements between the District and (a) the City of Lakeport and the (b) City of Clearlake to provide reimbursement for TMDL and storm water program services and to authorize the Chair of the board of Directors to sign the Agreements.
Executive Summary: (include fiscal and staffing impact narrative):
We request the Board of Directors sitting for the Lake County Watershed Protection District to approve and authorize the chair to sign the two attached Reimbursement Agreements between the District and (a) the City of Lakeport and separately, (b) the city of Clearlake. These reimbursement agreements allow Lake County storm water co-permittees, District, and the two cities, to cost-share an agreement between the District and storm water consultants EOA, Inc. to provide essential TMDL and storm water services that are needed to meet permit compliance and protect water quality in Lake County.
Attached for your approval, are both the reimbursement agreements, (a) Between the District and City of Lakeport in the total amount not to exceed $10,025.28 for TMDL and storm water compliance services, and (b) Between the District and City of Clearlake in the total amount not to exceed $28,078.00 for TMDL and storm water compliance services. The expected completion date of the agreement is March 31, 2022.
The reimbursement agreements coincide with the contract agreement between the District and EOA, Inc. that is also before the board for approval.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the reimbursement agreements between the District and (a) the City of Lakeport and the (b) City of Clearlake to provide reimbursement for TMDL and storm water program services and to authorize the Chair of the board of Directors to sign the Agreements.
5.23Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Hill Road MP 7.75 Landslide Repair Project in Lake County CA
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On May 2, 2017, the Department of Public Works entered into an agreement with Quincy Engineering to provide preliminary and final design, right of way, bidding and construction assistance services for Hill Road MP 7.75 Landslide Repair Project.
This project was put on hold in July 2017 due to legal challenges and the inability to obtain right to enter onto private properties. A Notice to Proceed (NTP) to restart project activities was issued in July of 2019. Due to the delay in this project, changes to the project Scope of Work, Organization Chart and Budget will need to be changed.
Exhibit "C" of Amendment One provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement As a result of this amendment, the contract amount will be increased by a net amount of $86,805.07.
The Federal Highway Administration (FHWA) Emergency Relief Funding Grant provides 100% of the funds required for this project.
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.
Recommended Action
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Hill Road MP 7.75 Landslide Repair Project in Lake County CA
Executive Summary: (include fiscal and staffing impact narrative):
On May 2, 2017, the Department of Public Works entered into an agreement with Quincy Engineering to provide preliminary and final design, right of way, bidding and construction assistance services for Hill Road MP 7.75 Landslide Repair Project.
This project was put on hold in July 2017 due to legal challenges and the inability to obtain right to enter onto private properties. A Notice to Proceed (NTP) to restart project activities was issued in July of 2019. Due to the delay in this project, changes to the project Scope of Work, Organization Chart and Budget will need to be changed.
Exhibit "C" of Amendment One provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement As a result of this amendment, the contract amount will be increased by a net amount of $86,805.07.
The Federal Highway Administration (FHWA) Emergency Relief Funding Grant provides 100% of the funds required for this project.
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.
On motion of Supervisor Scott, and by vote of the Board, approved Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Hill Road MP 7.75 Landslide Repair Project in Lake County CA. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Supervisor Scott introduced the item to the Board. Public Works Director Scott De Leon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.24Approve Amendment Two to the Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On February 28, 2017, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding and construction assistance services in order to replace the Cooper Creek Bridge at Witter Springs Road (14C-0119).
As the design development has progressed, it has become necessary that a) The project will require right of way acquisitions from a total of four parcels instead of three that were identified in the original scope of work; b) Right of way impacts include the take of Orchard trees, which will likely increase the appraised amounts to over $10,000. The contract budget was based on land values under $10,000. The higher value acquisitions will require full appraisals instead of waiver valuations that were included in the original scope of work; c) Establishing the existing parcel boundaries to accuracy needed for land acquisitions is complicated by the lack of recorded documents and survey monuments. Additional effort will to tie the existing boundaries to the project is required.
EXHIBIT "D" of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased by a net amount of $48,223.26.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA, with Quincy Engineering, Inc., in the amount not to exceed $48,223.26 for a revised total contract amount of $385,802.00 and authorize the Chairman to execute said Amendment.
Recommended Action
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA, with Quincy Engineering, Inc., in the amount not to exceed $48,223.26 for a revised total contract amount of $385,802.00 and authorize the Chairman to execute said Amendment.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Amendment Two to the Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA
Executive Summary: (include fiscal and staffing impact narrative):
On February 28, 2017, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding and construction assistance services in order to replace the Cooper Creek Bridge at Witter Springs Road (14C-0119).
As the design development has progressed, it has become necessary that a) The project will require right of way acquisitions from a total of four parcels instead of three that were identified in the original scope of work; b) Right of way impacts include the take of Orchard trees, which will likely increase the appraised amounts to over $10,000. The contract budget was based on land values under $10,000. The higher value acquisitions will require full appraisals instead of waiver valuations that were included in the original scope of work; c) Establishing the existing parcel boundaries to accuracy needed for land acquisitions is complicated by the lack of recorded documents and survey monuments. Additional effort will to tie the existing boundaries to the project is required.
EXHIBIT "D" of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased by a net amount of $48,223.26.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA, with Quincy Engineering, Inc., in the amount not to exceed $48,223.26 for a revised total contract amount of $385,802.00 and authorize the Chairman to execute said Amendment.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Engineering Services for Replacement of Cooper Creek Bridge at Witter Springs Road (14C-0119) in Lake County, CA, with Quincy Engineering, Inc., in the amount not to exceed $48,223.26 for a revised total contract amount of $385,802.00 and authorize the Chairman to execute said Amendment.
5.25Approve additional leave of absence that extends beyond Department Leave and County Administrative Officer approved leave for Shirah Ruiz from 11/12/2020 through 1/4/2021 and authorize the Board of Supervisors Chair to sign the request
Action Item
passed on consent
Adopted
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Shirah Ruiz has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 11/12/2020 through 1/4/2021. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve additional leave of absence that extends beyond Department Leave and County Administrative Officer approved leave for Shirah Ruiz from 11/12/2020 through 1/4/2021 and authorize the Board of Supervisors Chair to sign the request
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Human Resources
Subject: Approve additional leave of absence that extends beyond Department Leave and County Administrative Officer approved leave for Shirah Ruiz from 11/12/2020 through 1/4/2021 and authorize the Board of Supervisors Chair to sign the request
Executive Summary: (include fiscal and staffing impact narrative):
Shirah Ruiz has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 11/12/2020 through 1/4/2021. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve additional leave of absence that extends beyond Department Leave and County Administrative Officer approved leave for Shirah Ruiz from 11/12/2020 through 1/4/2021 and authorize the Board of Supervisors Chair to sign the request
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.25 with the exception of 5.1, 5.3, 5.12, 5.13, 5.18, and 5.23 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: There was no public input.
6.29:05 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Val Lancaster, Tara Prince, and Christine Laurnt. No one else wished to speak and the public input portion of this item was closed.
6.310:00 A.M. - PUBLIC HEARING - Discussion/Consideration to Name an Existing Unnamed Road Located off Jerusalem Grand in Middletown Area - Psi Keep Ranch Road
approved — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, approved the name change located off Jeruselum Grade in Middletown area to Psi Keep Ranch Road. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board. County Surveyor Gordon Haggitt, County Counsel Anita Grant, and Assistant Clerk of the Board Johanna DeLong spoke.
Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Christine Laurenberger.The following person spoke via Zoom: Glo Anderson. No one else wished to speak and the public input portion of this item was closed.
6.410:30 A.M. - Discussion of Proposition 64 Draft Cannabis Equity Assessment and Funding For Equity Program
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 21st, 2020, the Governor's Office of Business and Economic Development announced its intent to award a $150,000 Type I Funding grant to Lake County to fund the development of a cannabis equity program. On August 11th, the California Center for Rural Policy at Humboldt State University (CCRP) was selected by the County as the consultant to assist in this process.
The State requires that a Cannabis Equity Assessment (CEA) for Lake County be completed in order to create a local equity plan. The stated goal of the CEA is to provide "a summary of that data and recommendations for a local equity program that will provide assistance to community members that experienced harm from decades of criminalization of cannabis and poverty and support their participation in the legal cannabis industry in Lake County." To develop the CEA, CCRP has engaged in interviews throughout the community including county staff, elected officials, cultivators, and law enforcement. CCRP has further developed information from secondary resources. The draft CEA is before your Board today to provide an opportunity for comments and public discussion.
Due to the pandemic, the State has not yet set an actual date to begin accepting Type II Funding requests, but it is anticipated to be in early 2021. A final version of the CEA will be brought back to your Board in December for approval. This will enable the local equity plan to be developed and adopted in January 2021, to ensure the County is able to submit its Type II application and secure the state funding needed to implement the program next year.
A second point for your Board to consider is whether to contribute an amount of local funds to the Equity Program. The State has previously indicated a desire that jurisdictions contribute funds of their own to demonstrate a commitment to the program. Based off experience in nearby jurisdictions, it may be appropriate to consider $50,000.00 as a matching commitment, contingent upon the award of State funding in Spring. Comparable counties were awarded over $2 million each last year, with the level of available funding this year not yet having been set. If your Board wishes to allocate such funds Staff will return with a resolution at the time of final approval.
The draft CEA is attached for your consideration.
Recommended Action
Provide direction to staff on Cannabis Equity Assessment and Funding.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Discussion of Proposition 64 Draft Cannabis Equity Assessment and Funding For Equity Program
Executive Summary: (include fiscal and staffing impact narrative):
On April 21st, 2020, the Governor's Office of Business and Economic Development announced its intent to award a $150,000 Type I Funding grant to Lake County to fund the development of a cannabis equity program. On August 11th, the California Center for Rural Policy at Humboldt State University (CCRP) was selected by the County as the consultant to assist in this process.
The State requires that a Cannabis Equity Assessment (CEA) for Lake County be completed in order to create a local equity plan. The stated goal of the CEA is to provide "a summary of that data and recommendations for a local equity program that will provide assistance to community members that experienced harm from decades of criminalization of cannabis and poverty and support their participation in the legal cannabis industry in Lake County." To develop the CEA, CCRP has engaged in interviews throughout the community including county staff, elected officials, cultivators, and law enforcement. CCRP has further developed information from secondary resources. The draft CEA is before your Board today to provide an opportunity for comments and public discussion.
Due to the pandemic, the State has not yet set an actual date to begin accepting Type II Funding requests, but it is anticipated to be in early 2021. A final version of the CEA will be brought back to your Board in December for approval. This will enable the local equity plan to be developed and adopted in January 2021, to ensure the County is able to submit its Type II application and secure the state funding needed to implement the program next year.
A second point for your Board to consider is whether to contribute an amount of local funds to the Equity Program. The State has previously indicated a desire that jurisdictions contribute funds of their own to demonstrate a commitment to the program. Based off experience in nearby jurisdictions, it may be appropriate to consider $50,000.00 as a matching commitment, contingent upon the award of State funding in Spring. Comparable counties were awarded over $2 million each last year, with the level of available funding this year not yet having been set. If your Board wishes to allocate such funds Staff will return with a resolution at the time of final approval.
The draft CEA is attached for your consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Provide direction to staff on Cannabis Equity Assessment and Funding.
Direction was given to staff to return with a resolution.
Clerk’s notes: Tax Administrator Patrick Sullivan introduced the item to the Board. Dawn Arledge presented the item to the Board. Dominic Corva spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Michael Green. The following person present in the Board of Supervisors Chambers spoke: Lance Williams. No one else wished to speak and the public input portion of this item was closed.
6.510:45 A.M. - Consideration of Ordinance allowing Microenterprise Home Kitchen Operations with a Pilot Program
Report
Adopted — Pass
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
AB626 allows for a home kitchen to be utilized for a limited number of meals per week, and a limited amount of income to individuals wishing to start a home based food facility. In order to allow this to occur in Lake County, we must opt in and allow the permitting of such facilities.
On July 21, 2020, the Lake County Board of Supervisors approved moving forward with producing an ordinance opting in for AB626 and offering a Microenterprise Home Kitchen Operations permit to the public.
Staff expressed concerns about workload during the board meeting as well as during our meetings which were convened and concluded with the ordinance before the board today. In order to lessen the potential workload, it was decided to do a pilot program. This will allow a maximum of two (2) applications per month for a maximum of 10 total applications during the pilot program period. The applications will also be separated at 2 per district to ensure that the program will be accessible around the county and not concentrated in one area.
Special Districts also provided some requests such as the need for a grease trap. In addition to ensuring the safety of sewer systems, a request for water quality was also added, especially if the residence is on a well.
The permit requires approval of landlord if the residence is not owned by the applicant and also requires a zoning permit or minor use permit depending on whether or not food is being delivered only or if curb side/consumption on site is occurring. A minor use permit would be necessary to ensure that parking and traffic issues would be mitigated prior to approving a permit.
Recommended Action
Approve ordinance for a second reading in the next BOS meeting
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 3 Supervisor, Eddie Crandell / District 2 Supervisor, Bruno Sabatier
Subject: Consideration of Ordinance allowing Microenterprise Home Kitchen Operations with a Pilot Program
Executive Summary: (include fiscal and staffing impact narrative):
AB626 allows for a home kitchen to be utilized for a limited number of meals per week, and a limited amount of income to individuals wishing to start a home based food facility. In order to allow this to occur in Lake County, we must opt in and allow the permitting of such facilities.
On July 21, 2020, the Lake County Board of Supervisors approved moving forward with producing an ordinance opting in for AB626 and offering a Microenterprise Home Kitchen Operations permit to the public.
Staff expressed concerns about workload during the board meeting as well as during our meetings which were convened and concluded with the ordinance before the board today. In order to lessen the potential workload, it was decided to do a pilot program. This will allow a maximum of two (2) applications per month for a maximum of 10 total applications during the pilot program period. The applications will also be separated at 2 per district to ensure that the program will be accessible around the county and not concentrated in one area.
Special Districts also provided some requests such as the need for a grease trap. In addition to ensuring the safety of sewer systems, a request for water quality was also added, especially if the residence is on a well.
The permit requires approval of landlord if the residence is not owned by the applicant and also requires a zoning permit or minor use permit depending on whether or not food is being delivered only or if curb side/consumption on site is occurring. A minor use permit would be necessary to ensure that parking and traffic issues would be mitigated prior to approving a permit.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve ordinance for a second reading in the next BOS meeting
On motion of Supervisor Sabatier, and by vote of the Board, waived the reading of the ordinance to have it read in title only. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
On motion of Supervisor Sabatier, advanced the Ordinance to December 1, 2020. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Supervisor Sabatier presented the item to the Board. Environmental Health Director Craig Wetherbee, Health Services Director Denise Pomeroy, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Chef Robertson and Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.611:15 A.M. - October 6, 2020 continuance of Hearing on Account and proposed Assessment for the property 12942 Second St., Clearlake Oaks, CA
Action Item
Adopted — Pass
Carried 4-1 — moved by Crandell
Brown: aye Crandell: aye Sabatier: nay Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On October 6, 2020, The Code Enforcement Division came before the Lake County Board of Supervisors (BOS) to give an account of the abatement action taken against the property located at 12942 Second St., Clearlake Oaks, CA (hereinafter, property) and the proposed assessment of costs for that abatement action. The BOS raised concerns regarding: (1) the costs of the gate and fence erected; (2) the authority to erect a fence; and (3) the costs difference between the quote and the invoice paid out. The concerns were raised in order to ensure the BOS approved the recordation ofa "clean" and proper lien against the property.
Information/Facts:
Issue #1 - Costs of gate and fence materials:
Leonard's Hauling provided the following information regarding the costs of the materials for the gate and fence:
* 12ft metal gate - $205.77
* 85 1x5x4 boards (fence) - $341.42
* 6 4x4 fence posts - $35.40
* 6 80 lbs bags of cement - $33.54
* Total cost of gate and fence materials - $613.13
Issue #2 - Authority to erect fence:
1) The Notice of Nuisance and Order to abate cited violations of Lake County Vacant Structure Ordinance contained in Chapter 5 of the Lake County Code. Pursuant to Chapter 5, Article VII, Section 5-35.1 (j) - "The County Building Official may require the owner to erect a fence that meets the specifications of the Building Inspection Department on the property where the vacant structure is located. Any fence erected in accordance with this section shall be maintained in a safe condition without tears, breaks, rust, or dangerous protuberances."
2) Pursuant to Chapter 5, Section 5-4A 2019 California Building Code Section 116 - Unsafe Structures and Equipment - "A vacant structure that is not secured against entry shall be deemed unsafe." The Chief Building Official may require a fence to secure an unsafe structure from being entered or occupied.
Issue #3 Costs difference between quote and final costs:
During the October 6, 2020 hearing, the BOS had concerns regarding the quote received from the contractor that was selected to perform the work, Leonard's Hauling and the final invoice that was paid out. The Board was provided information the quote received from Leonard's Hauling was for the amount of $3,700. This information was found to be incorrect. In fact Leonard's Hauling had submitted a second quote for the amount of $4,400 (Leonard's Hauling submitted two quotes). Code Enforcement selected Leonard's Hauling quote for $4,400, which was the lowest of the quotes received (JDM Earthworks submitted a quote for $5,400.00; and Cook Construction submitted a quote for $6,150.00). Leonard's Hauling submitted an invoice in the amount of $5,389.31. The difference between the invoice submitted by Leonard's Hauling and invoice paid out is $989.31.
Quote - $4,400
Invoice - $5,389.31
Difference - $989.31
Total Costs of Abatement:
The total cost of the abatement amounted to $5,834.46. Cost of the abatement services was $5,389.31. The administrative costs amounted to $445.15
Costs of abatement plus administrative costs, minus the costs of the gate and fence materials amount to $5,221.33.
Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $5,834.46 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,389.31. The administrative costs on this case amounted to $445.15.
| Estimated Cost | $5,834.46 |
|---|
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Interim Director
Toccarra Thomas, Deputy Community Development Director
Andrew Williams, Code Enforcement Manager
Marcus Beltramo, Code Enforcement Officer
Subject: October 6, 2020 continuance of Hearing on Account and proposed Assessment for the property 12942 Second St., Clearlake Oaks, CA
Executive Summary: (include fiscal and staffing impact narrative):
On October 6, 2020, The Code Enforcement Division came before the Lake County Board of Supervisors (BOS) to give an account of the abatement action taken against the property located at 12942 Second St., Clearlake Oaks, CA (hereinafter, property) and the proposed assessment of costs for that abatement action. The BOS raised concerns regarding: (1) the costs of the gate and fence erected; (2) the authority to erect a fence; and (3) the costs difference between the quote and the invoice paid out. The concerns were raised in order to ensure the BOS approved the recordation ofa "clean" and proper lien against the property.
Information/Facts:
Issue #1 - Costs of gate and fence materials:
Leonard's Hauling provided the following information regarding the costs of the materials for the gate and fence:
* 12ft metal gate - $205.77
* 85 1x5x4 boards (fence) - $341.42
* 6 4x4 fence posts - $35.40
* 6 80 lbs bags of cement - $33.54
* Total cost of gate and fence materials - $613.13
Issue #2 - Authority to erect fence:
1) The Notice of Nuisance and Order to abate cited violations of Lake County Vacant Structure Ordinance contained in Chapter 5 of the Lake County Code. Pursuant to Chapter 5, Article VII, Section 5-35.1 (j) - "The County Building Official may require the owner to erect a fence that meets the specifications of the Building Inspection Department on the property where the vacant structure is located. Any fence erected in accordance with this section shall be maintained in a safe condition without tears, breaks, rust, or dangerous protuberances."
2) Pursuant to Chapter 5, Section 5-4A 2019 California Building Code Section 116 - Unsafe Structures and Equipment - "A vacant structure that is not secured against entry shall be deemed unsafe." The Chief Building Official may require a fence to secure an unsafe structure from being entered or occupied.
Issue #3 Costs difference between quote and final costs:
During the October 6, 2020 hearing, the BOS had concerns regarding the quote received from the contractor that was selected to perform the work, Leonard's Hauling and the final invoice that was paid out. The Board was provided information the quote received from Leonard's Hauling was for the amount of $3,700. This information was found to be incorrect. In fact Leonard's Hauling had submitted a second quote for the amount of $4,400 (Leonard's Hauling submitted two quotes). Code Enforcement selected Leonard's Hauling quote for $4,400, which was the lowest of the quotes received (JDM Earthworks submitted a quote for $5,400.00; and Cook Construction submitted a quote for $6,150.00). Leonard's Hauling submitted an invoice in the amount of $5,389.31. The difference between the invoice submitted by Leonard's Hauling and invoice paid out is $989.31.
Quote - $4,400
Invoice - $5,389.31
Difference - $989.31
Total Costs of Abatement:
The total cost of the abatement amounted to $5,834.46. Cost of the abatement services was $5,389.31. The administrative costs amounted to $445.15
Costs of abatement plus administrative costs, minus the costs of the gate and fence materials amount to $5,221.33.
If not budgeted, fill in the blanks below only:
Estimated Cost: $5,834.46 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends the Board of Supervisors confirm the assessment of $5,834.46 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,389.31. The administrative costs on this case amounted to $445.15.
On motion of Supervisor Crandell, and by vote of the Board, confirmed the assessment of $5,834.46 and directed staff to Record a Notice of Lien against the property. The motion carried by the following vote:
Ayes- Supervisors: 4 - Crandell, Scott, Brown, and Simon
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Community Development Director Scott De Leon presented the item to the Board. Code Enforcement Officer Marcus Beltramo and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(a) Discussion and Possible Direction to Staff Regarding Friday Closures; (b) Consideration of a Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Report
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
When this item was originally brought to your Board, Tuesday, November 3, 2020, you expressed, by consensus, a desire for County offices to fully resume normal business hours, Monday-Friday, 8am-5pm, as of April 1, 2021. Additionally, one Supervisor proposed a concept that Departments otherwise closed to the public on Fridays assign one staff person to provide basic customer service on Fridays beginning January 8, 2021 (Friday, January 1, 2021 is New Year's Day, a County holiday). Your Board seemed to generally support this concept, as well.
Finally, your Board noted an incorrect date appeared in the "WHEREAS" section of the proposed Resolution. That has been corrected. The initial six-month "Friday Closures" pilot was approved August 28, 2018 (Resolution 2018-118). Your Board previously extended the authority granted by that Resolution: March 12, 2019 (Resolution No. 2019-35); September 10, 2019 (Resolution No. 2019-136); March 10, 2020 (Resolution No. 2020-25); June 23, 2020 (Resolution No. 2020-79); and August 4, 2020 (Resolution No. 2020-103).
Your requested corrections and additions are incorporated in the Resolution attached for your consideration.
For your reference, the November 3 Memo can be found here:
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=4102206&GUID=9E69FF98-32AB-40F0-AA38-D75187729262&Title=Legislation+Text
The Draft Resolution presented at that meeting is accessible here:
https://countyoflake.legistar.com/View.ashx?M=F&ID=8884622&GUID=5BFA79DF-3822-45A4-94D4-D20894AED3B3
Recommended Action
(a) Direction to staff, if needed; (b) Adopt the Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Discussion and Possible Direction to Staff Regarding Friday Closures;
(b) Consideration of a Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Executive Summary: (include fiscal and staffing impact narrative):
When this item was originally brought to your Board, Tuesday, November 3, 2020, you expressed, by consensus, a desire for County offices to fully resume normal business hours, Monday-Friday, 8am-5pm, as of April 1, 2021. Additionally, one Supervisor proposed a concept that Departments otherwise closed to the public on Fridays assign one staff person to provide basic customer service on Fridays beginning January 8, 2021 (Friday, January 1, 2021 is New Year's Day, a County holiday). Your Board seemed to generally support this concept, as well.
Finally, your Board noted an incorrect date appeared in the "WHEREAS" section of the proposed Resolution. That has been corrected. The initial six-month "Friday Closures" pilot was approved August 28, 2018 (Resolution 2018-118). Your Board previously extended the authority granted by that Resolution: March 12, 2019 (Resolution No. 2019-35); September 10, 2019 (Resolution No. 2019-136); March 10, 2020 (Resolution No. 2020-25); June 23, 2020 (Resolution No. 2020-79); and August 4, 2020 (Resolution No. 2020-103).
Your requested corrections and additions are incorporated in the Resolution attached for your consideration.
For your reference, the November 3 Memo can be found here:
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=4102206&GUID=9E69FF98-32AB-40F0-AA38-D75187729262&Title=Legislation+Text
The Draft Resolution presented at that meeting is accessible here:
https://countyoflake.legistar.com/View.ashx?M=F&ID=8884622&GUID=5BFA79DF-3822-45A4-94D4-D20894AED3B3
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Direction to staff, if needed; (b) Adopt the Resolution Extending Friday Closures through March 31, 2021, in Light of COVID-19 and Expected Effects of the 2020-21 Flu Season
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Mary Benson, Heidi Johnson, and Marsha Holder. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Proposed 2021 Board of Supervisors Regular Meeting Calendar
Action Item
Adopted — Pass
Carried 4-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: absent Simon: aye
Staff memo
EXECUTIVE SUMMARY:
Attached hereto, please find a proposed Board of Supervisors 2021 Regular Meeting Calendar for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board approve the proposed 2021 Board of Supervisors Regular Meeting Calendar.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 17, 2020
SUBJECT: Consideration of Proposed 2021 Board of Supervisors Regular Meeting Calendar
EXECUTIVE SUMMARY:
Attached hereto, please find a proposed Board of Supervisors 2021 Regular Meeting Calendar for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board approve the proposed 2021 Board of Supervisors Regular Meeting Calendar.
On motion of Supervisor Sabatier, and by vote of the Board, approved Proposed 2021 Board of Supervisors Regular Meeting Calendar. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Brown, and Simon
Absent- Supervisor: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Administrative Analyst Carolyn Purdy presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Amendment Two to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and authorize the Chair to sign
Action Item
Adopted — Pass
Carried 5-0 — moved by Brown
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Kelseyville Motel is currently under contract with the County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax for 8 weeks.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
As a result of the continuing pandemic, it is necessary for public health reasons to extend the provision of emergency housing. The proposed second amendment will extend the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the amendment proposes to proportionately increase the maximum amount payable under the agreement to $150,000. This cost has been budgeted through Public Health state funds awarded for COVID-19 crisis response.
Recommended Action
Approve Amendment Two to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and authorize the Chair to sign.
| Estimated Cost | $150,000 |
|---|---|
| Amount Budgeted | $150,000 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Consideration of Amendment Two to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Kelseyville Motel is currently under contract with the County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax for 8 weeks.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
As a result of the continuing pandemic, it is necessary for public health reasons to extend the provision of emergency housing. The proposed second amendment will extend the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the amendment proposes to proportionately increase the maximum amount payable under the agreement to $150,000. This cost has been budgeted through Public Health state funds awarded for COVID-19 crisis response.
If not budgeted, fill in the blanks below only:
Estimated Cost: $150,000 Amount Budgeted: $150,000 Additional Requested: ___0_____ Future Annual Cost: __0______
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Two to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and authorize the Chair to sign.
On motion of Supervisor Brown, and by vote of the Board, approved Amendment Two to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
Clerk’s notes: Public Services director Lars Ewing presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)
(1): Appointment of Special Districts Administrator
Closed Session Item
Motion carried
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, appointed Scott Harter to Special Districts Administrator effective 12/2/20 at salary step 3. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
8.2Public Employee Evaluations:
Title: County Administrative Officer
Title: Public Health Officer
Closed Session Item
8.3Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9 (d)(1): City of Clearlake v. County of Lake, et al.
Closed Session Item
8.4Conference with Legal Counsel: Significant Exposure to litigation pursuant to Government Code section 54956.9(d)(2)(e)(3)- Claim of Lillie
Closed Session Item
Motion carried
Carried 5-0 — moved by Sabatier
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: aye Crandell: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Sabatier, and by vote of the Board, approved the payment of the claim of Don and Sondra Lillie in the amount of $64,831.89. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Brown, and Simon
8.5Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9 (d)(1): Sabalone v. County of Lake
Closed Session Item