Board Of Supervisors — Tuesday, December 15, 2020
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To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Second Reading - Adopt Ordinance Amending Chapter 21 of Article 27 of the Lake County Code to Correct the Inadvertent omission of Cannabis Processing Licenses in PDC Zoning
Action Item
passed on consent
Motion carried
Carried 4-0 (recovered from the archived minutes)
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The first reading of the ordinance occurred on December 8, 2020. This is the second reading. The ordinance may be offered for passage.
Recommended Action
Offer Ordinance Amending Chapter 21 of Article 27 of the Lake County Code to Correct the Inadvertent omission of Cannabis Processing Licenses in PDC Zoning
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Second Reading - Adopt Ordinance Amending Chapter 21 of Article 27 of the Lake County Code to Correct the Inadvertent omission of Cannabis Processing Licenses in PDC Zoning
Executive Summary: (include fiscal and staffing impact narrative):
The first reading of the ordinance occurred on December 8, 2020. This is the second reading. The ordinance may be offered for passage.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Offer Ordinance Amending Chapter 21 of Article 27 of the Lake County Code to Correct the Inadvertent omission of Cannabis Processing Licenses in PDC Zoning
5.2Second Reading - Adopt Ordinance Amending Chapter 21 of Articles 27 and 68 of the Lake County Code Pertaining to Commercial Cannabis Cultivation in Proximity to Lake County Important Farmland
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The first reading of the ordinance occurred on December 8, 2020. This is the second reading. The ordinance may be offered for passage.
Recommended Action
Offer Ordinance Amending Chapter 21 of Articles 27 and 68 of the Lake County Code Pertaining to Commercial Cannabis Cultivation in Proximity to Lake County Important Farmland
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Second Reading - Adopt Ordinance Amending Chapter 21 of Articles 27 and 68 of the Lake County Code Pertaining to Commercial Cannabis Cultivation in Proximity to Lake County Important Farmland
Executive Summary: (include fiscal and staffing impact narrative):
The first reading of the ordinance occurred on December 8, 2020. This is the second reading. The ordinance may be offered for passage.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Offer Ordinance Amending Chapter 21 of Articles 27 and 68 of the Lake County Code Pertaining to Commercial Cannabis Cultivation in Proximity to Lake County Important Farmland
5.3Approve Amendment to the Temporary Agency Agreement
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting approval of an Amendment to temporary agency contract with Management Connections.
The purpose of this contract is detailed below:
� The temporary workers utilized will perform a physical characteristics project to scan using an Optical Character Recognition (OCR) process every property record within the Assessor's office, as well as research and input the property characteristics for the same within the property tax program. Accurate physical property characteristics is a crucial criteria in assessing property efficiently and effectively.
� This project is funded through the SSCAP state grant program and the corresponding matching county funds. This grant is provided to allow Assessors' offices to improve their processes and efficiencies with regards to property tax assessing. The grant is given yearly. The grant is not continual and funds not used will reduce the amount able to be requested in the following year.
� Since the nature of the funds provided are temporary in nature and one time, it is appropriate to hire temporary workers to perform this project. The temporary workers will being performing specific tasks for a concentrated time frame. The office does not currently have the resources to dedicate the workers to concentrate only on this needed project.
� Project expected to be completed by December 31, 2022.
Recommended Action
Please approve the Amendment to the Management Connections contract.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment to the Temporary Agency Agreement
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting approval of an Amendment to temporary agency contract with Management Connections.
The purpose of this contract is detailed below:
� The temporary workers utilized will perform a physical characteristics project to scan using an Optical Character Recognition (OCR) process every property record within the Assessor's office, as well as research and input the property characteristics for the same within the property tax program. Accurate physical property characteristics is a crucial criteria in assessing property efficiently and effectively.
� This project is funded through the SSCAP state grant program and the corresponding matching county funds. This grant is provided to allow Assessors' offices to improve their processes and efficiencies with regards to property tax assessing. The grant is given yearly. The grant is not continual and funds not used will reduce the amount able to be requested in the following year.
� Since the nature of the funds provided are temporary in nature and one time, it is appropriate to hire temporary workers to perform this project. The temporary workers will being performing specific tasks for a concentrated time frame. The office does not currently have the resources to dedicate the workers to concentrate only on this needed project.
� Project expected to be completed by December 31, 2022.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Please approve the Amendment to the Management Connections contract.
5.4Adopt Resolution Amending Resolution No. 2020-134 Establishing Position Allocations for Fiscal Year 2020-21, Budget Unit No. 2603, Code Enforcement
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
There is an immediate need for a supervisory position in our Code Division, especially during the absence of our Code Enforcement Manager due to a personal injury.
In previous budget years, the Code Division has included the Code Enforcement Supervisor position. Code will be fully-staffed by the end of the month and training is necessary. Because time is of the essence, a promotional only recruitment will allow any of our current officers to apply.
Recommended Action
Adopt Resolution Amending Resolution No. 2020-134 Establishing Position Allocations for Fiscal Year 2020-21, Budget Unit No. 2603, Code Enforcement.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Department Director
Subject: Adopt Resolution Amending Resolution No. 2020-134 Establishing Position Allocations for Fiscal Year 2020-21, Budget Unit No. 2603, Code Enforcement
Executive Summary: (include fiscal and staffing impact narrative):
There is an immediate need for a supervisory position in our Code Division, especially during the absence of our Code Enforcement Manager due to a personal injury.
In previous budget years, the Code Division has included the Code Enforcement Supervisor position. Code will be fully-staffed by the end of the month and training is necessary. Because time is of the essence, a promotional only recruitment will allow any of our current officers to apply.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Amending Resolution No. 2020-134 Establishing Position Allocations for Fiscal Year 2020-21, Budget Unit No. 2603, Code Enforcement.
5.5Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Resolution
passed on consent
Staff memo
Executive Summary
The County of Lake, Department of Health Services, Public Health Division was recently awarded additional multi-year funding from the First 5 California Commission in support of the Home Visiting Coordination program. This award will be distributed over a two year period for a total of $190,473.00, with $93,183.00 awarded for fiscal year 20/21.
The Home Visiting Coordination funding will allow the Public Health Department to expand the current Home Visiting Initiative program that pairs parents with a nurse or other trained professional who makes visits to provide guidance, coaching, access to care and other social services.
This additional funding will also be used to help identify and overcome barriers to home visitation, and allow broader community access to home visiting program and strengthen coordination efforts with partnering local agencies.
Additionally this Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
Recommended Action
Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Department
Subject: Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
Executive Summary: The County of Lake, Department of Health Services, Public Health Division was recently awarded additional multi-year funding from the First 5 California Commission in support of the Home Visiting Coordination program. This award will be distributed over a two year period for a total of $190,473.00, with $93,183.00 awarded for fiscal year 20/21.
The Home Visiting Coordination funding will allow the Public Health Department to expand the current Home Visiting Initiative program that pairs parents with a nurse or other trained professional who makes visits to provide guidance, coaching, access to care and other social services.
This additional funding will also be used to help identify and overcome barriers to home visitation, and allow broader community access to home visiting program and strengthen coordination efforts with partnering local agencies.
Additionally this Resolution presented requests that the Health Services Director may sign all necessary documents to secure these funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Amend the Budget for FY 2020-2021 by Appropriating Unanticipated Revenue for Public Health Services and authorize the Health Services Director to sign necessary documents to secure these funds
5.6Adopt Proclamation Recognizing the Retirement of Cindy Silva-Brackett, Supervising Accountant and Honoring her Many Years of Outstanding Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
The Lake County Health Services Department would like to take this opportunity to commend Cindy Silva-Brackett, Supervising Accountant, upon her retirement from service. She has been a valued public servant to the citizens of Lake County since April 1993.
Not applicable
Recommended Action
Adopt Proclamation Recognizing the Retirement of Cindy Silva-Brackett, Supervising Accountant, and Honoring her Many Years of Outstanding Service to the County of Lake
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Proclamation Recognizing the Retirement of Cindy Silva-Brackett, Supervising Accountant, and Honoring her Many Years of Outstanding Service to the County of Lake
Executive Summary: The Lake County Health Services Department would like to take this opportunity to commend Cindy Silva-Brackett, Supervising Accountant, upon her retirement from service. She has been a valued public servant to the citizens of Lake County since April 1993.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Recognizing the Retirement of Cindy Silva-Brackett, Supervising Accountant, and Honoring her Many Years of Outstanding Service to the County of Lake
5.7Adopt Resolution Approving the Certification Statement for the State Department of Health Services, CMS Branch’s Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2019-2020 and Authorize the Board Chair to Sign Said Certification Statement
Resolution
pulled on consent
Adopted — Pass
Staff memo
Executive Summary
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. The program also carries out community activities, which include planning, evaluation and monitoring. CHDP also provides case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling.
The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC), Monitoring and Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO), and Caseload Relief (HCPCFC-CR).
Should you have any questions, or require additional information, please contact myself or Carolyn Holladay, Public Health Nursing Director at the Public Health Division at 263-1090.
Recommended Action
Adopt Resolution Approving the Certification Statement for the State Department of Health Services, CMS Branch's Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2019-2020 and Authorize the Board Chair to Sign Said Certification Statement
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Adopt Resolution Approving the Certification Statement for the State Department of Health Services, CMS Branch's Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2019-2020 and Authorize the Board Chair to Sign Said Certification Statement
Executive Summary: The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. The program also carries out community activities, which include planning, evaluation and monitoring. CHDP also provides case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling.
The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC), Monitoring and Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO), and Caseload Relief (HCPCFC-CR).
Should you have any questions, or require additional information, please contact myself or Carolyn Holladay, Public Health Nursing Director at the Public Health Division at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving the Certification Statement for the State Department of Health Services, CMS Branch's Child Health & Disability Program (CHDP), Health Care Program for Children in Foster Care Program (HCPCFC), Monitoring Oversight of Foster Children Treated with Psychotropic Meds (HCPCFC-PMMO) and Caseload Relief (HCPCFC-CR) Grant for FY 2019-2020 and Authorize the Board Chair to Sign Said Certification Statement
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: Carolyn Holladay presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.8Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.9Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of Resolution Ratifying the Declaration of Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.10Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.11Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.12Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.13Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.14Authorize the Public Services Director / Assistant Purchasing Agent to
Issue a Purchase Order not to exceed $68,842.31 to Bobcat of Santa Rosa for the Purchase of a Bobcat 5600 Utility Vehicle.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The FY 2020/2021 Integrated Waste Management budget includes an appropriation for the purchase of a utility vehicle to be used at the landfill. The vehicle and proposed attachments will be used for maneuvering and stacking mattresses brought to the landfill for recycling under the recently established mattress recycling program, keeping landfill roadways and waterways swept and clear of debris, hauling of tools and miscellaneous supplies on the landfill site, and general hauling for small projects and/or hard to reach locations. $3,000 of the purchase price will be funded through a grant received from the Mattress Recycling Council of California.
Staff secured a quote for a Bobcat 5600 utility vehicle with angle broom and bucket grapple attachments through Bobcat of Santa Rosa using Sourcewell, previously known as the National Joint Powers Alliance (NJPA); this meets the requirements of a cooperative purchase in accordance with the County's purchasing code section 2-38.4. The price of $68,842.31 includes delivery to Lake County and sales tax.
Recommended Action
Authorize the Public Services Director / Assistant Purchasing Agent to
Issue a Purchase Order not to exceed $68,842.31 [KG2]to Bobcat of Santa Rosa for the Purchase of a
Bobcat 5600 Utility Vehicle.
[KG1]Delivery and tax?
[KG2]Amount with tax
| Estimated Cost | $68,842.31 |
|---|---|
| Amount Budgeted | 0 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order not to exceed $68,842.31 [KG1]to Bobcat of Santa Rosa for a Bobcat 5600 Utility Vehicle.
Executive Summary: (include fiscal and staffing impact narrative):
The FY 2020/2021 Integrated Waste Management budget includes an appropriation for the purchase of a utility vehicle to be used at the landfill. The vehicle and proposed attachments will be used for maneuvering and stacking mattresses brought to the landfill for recycling under the recently established mattress recycling program, keeping landfill roadways and waterways swept and clear of debris, hauling of tools and miscellaneous supplies on the landfill site, and general hauling for small projects and/or hard to reach locations. $3,000 of the purchase price will be funded through a grant received from the Mattress Recycling Council of California.
Staff secured a quote for a Bobcat 5600 utility vehicle with angle broom and bucket grapple attachments through Bobcat of Santa Rosa using Sourcewell, previously known as the National Joint Powers Alliance (NJPA); this meets the requirements of a cooperative purchase in accordance with the County's purchasing code section 2-38.4. The price of $68,842.31 includes delivery to Lake County and sales tax.
If not budgeted, fill in the blanks below only:
Estimated Cost: $68,842.31 Amount Budgeted: 0 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Authorize the Public Services Director / Assistant Purchasing Agent to
Issue a Purchase Order not to exceed $68,842.31 [KG2]to Bobcat of Santa Rosa for the Purchase of a
Bobcat 5600 Utility Vehicle.
[KG1]Delivery and tax?
[KG2]Amount with tax
5.15Approve the Memorandum of Understanding between the County of Lake and the Lake County Resource Conservation District for the Construction of a Water Well at Middletown Trailside Park
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Construction is nearing completion for Caltrans' Highway 175 Widening Project in Middletown. The project required Caltrans to remove numerous oak trees which, as an environmental condition of the project, are to be mitigated by replanting of oak woodland at suitable locations. The County's Trailside Park in Middletown was previously identified as a suitable replanting habitat, and in 2018 the County entered into an agreement with Caltrans to allow for the planting of 7 acres of oak woodland within the park. Subsequently Caltrans contracted with the Lake County Resource Conservation District (RCD) to plant, water and maintain the trees during the short-term establishment and monitoring period of approximately five years. Unfortunately there is not a water well at Trailside Park; therefore to provide for irrigation RCD has thus far been trucking in water from offsite to temporary storage tanks positioned at the park.
Under separate and unrelated action, in 2019 Public Services staff developed plans to construct passive recreation enhancements at Trailside Park for park improvement purposes. The plans included the installation of a water well for potential irrigation and potable drinking water purposes. Preliminary improvement plans were prepared and in March 2020 the Lake County Planning Commission adopted a CEQA mitigated negative declaration (IS 19-36) and a General Plan conformity finding (GPC 19-03). Construction of the well and some minor trails improvement work was included in the FY 20-21 Parks and Recreation budget, primarily using funds generated from certain residential developments in the area that triggered the payment of Quimby park improvement fees but also with recurring park maintenance funds. Construction of the well is currently underway and is scheduled to be complete the first week of January 2021.
Earlier this year Public Services staff and members of the RCD entered into discussions about the potential of a partnership to cost share in the construction of a permanent water well at the park to be used by RCD during the tree planting establishment and monitoring period. With your Board's approval, the agreement included with this agenda item would effectuate that partnership which includes a $15,000 contribution from RCD to the County.
Recommended Action
Approve the Memorandum of Understanding between the County of Lake and the Lake County Resource Conservation District for the Construction of a Water Well at Middletown Trailside Park, and Authorize the Chair to sign the Agreement.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve the Memorandum of Understanding between the County of Lake and the Lake County Resource Conservation District for the Construction of a Water Well at Middletown Trailside Park
Executive Summary: (include fiscal and staffing impact narrative):
Construction is nearing completion for Caltrans' Highway 175 Widening Project in Middletown. The project required Caltrans to remove numerous oak trees which, as an environmental condition of the project, are to be mitigated by replanting of oak woodland at suitable locations. The County's Trailside Park in Middletown was previously identified as a suitable replanting habitat, and in 2018 the County entered into an agreement with Caltrans to allow for the planting of 7 acres of oak woodland within the park. Subsequently Caltrans contracted with the Lake County Resource Conservation District (RCD) to plant, water and maintain the trees during the short-term establishment and monitoring period of approximately five years. Unfortunately there is not a water well at Trailside Park; therefore to provide for irrigation RCD has thus far been trucking in water from offsite to temporary storage tanks positioned at the park.
Under separate and unrelated action, in 2019 Public Services staff developed plans to construct passive recreation enhancements at Trailside Park for park improvement purposes. The plans included the installation of a water well for potential irrigation and potable drinking water purposes. Preliminary improvement plans were prepared and in March 2020 the Lake County Planning Commission adopted a CEQA mitigated negative declaration (IS 19-36) and a General Plan conformity finding (GPC 19-03). Construction of the well and some minor trails improvement work was included in the FY 20-21 Parks and Recreation budget, primarily using funds generated from certain residential developments in the area that triggered the payment of Quimby park improvement fees but also with recurring park maintenance funds. Construction of the well is currently underway and is scheduled to be complete the first week of January 2021.
Earlier this year Public Services staff and members of the RCD entered into discussions about the potential of a partnership to cost share in the construction of a permanent water well at the park to be used by RCD during the tree planting establishment and monitoring period. With your Board's approval, the agreement included with this agenda item would effectuate that partnership which includes a $15,000 contribution from RCD to the County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Memorandum of Understanding between the County of Lake and the Lake County Resource Conservation District for the Construction of a Water Well at Middletown Trailside Park, and Authorize the Chair to sign the Agreement.
5.16a) Approve Mutual Aid Agreement Between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire; and b) Adopt a Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On September 27, 2020, a wildfire broke out in Napa County, now known as the Glass Fire. The Governor of California, the Napa County Executive Officer, and the Napa County Health Officer all declared that an emergency existed in Napa County due to the fire. Due to the amount of devastation, Napa County Department of Transportation requested mutual aid from Lake County to help get roadways cleared of burned trees and debris. As Napa County has done for us during past fires, Lake County road crews responded with personnel and equipment, helping people get back to property quickly and safely.
In order for Napa County to reimburse Lake County for the use of personnel and equipment, a mutual aid agreement must be in place.
Attached for the Boards review is the mutual aid agreement with Napa County and a Resolution authorizing the Chair of the Board to sign the mutual aid agreement.
Staff recommends your Board 1) approve the Mutual Aid Agreement between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire, and 2) Adopt the Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement.
Recommended Action
Staff recommends your Board 1) approve the Mutual Aid Agreement between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire, and 2) Adopt the Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement.
Original memo text
Memorandum
Date: November 25, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: 1) Approve Mutual Aid Agreement between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire; and 2) Adopt a Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
On September 27, 2020, a wildfire broke out in Napa County, now known as the Glass Fire. The Governor of California, the Napa County Executive Officer, and the Napa County Health Officer all declared that an emergency existed in Napa County due to the fire. Due to the amount of devastation, Napa County Department of Transportation requested mutual aid from Lake County to help get roadways cleared of burned trees and debris. As Napa County has done for us during past fires, Lake County road crews responded with personnel and equipment, helping people get back to property quickly and safely.
In order for Napa County to reimburse Lake County for the use of personnel and equipment, a mutual aid agreement must be in place.
Attached for the Boards review is the mutual aid agreement with Napa County and a Resolution authorizing the Chair of the Board to sign the mutual aid agreement.
Staff recommends your Board 1) approve the Mutual Aid Agreement between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire, and 2) Adopt the Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends your Board 1) approve the Mutual Aid Agreement between the County of Lake and Napa County for Assistance Provided in Responding to the 2020 Glass Fire, and 2) Adopt the Resolution Authorizing the Chair of the Board of Supervisors to Sign the Agreement.
5.17(a) Approve contract amendment #11 between the County of Lake and Sun Ridge Systems, Inc in the amount of $25,000 for the purchase and installation of RIMS CIBRS reporting software and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order.
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department currently utilizes Sun Ridge System RIMS as our records management and report system. All Sheriff's Office criminal reports are generated and completed within this system. Currently the Lake County Sheriff's Office reports crime statistics to the US Department of Justice and Federal Bureau of Investigations through the RIMS system as UCR's.
In June 10, 2016, the Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) Program informed all states that the FBI will transition to a National Incident-Based Reporting System (NIBRS)-only data collection by January 1, 2021,
What Is NIBRS?
The NIBRS is a more comprehensive crime data collection system that captures specific details about crimes and offenders through incident-based reporting. The NIBRS expands UCR crime data from summary counts of eight crime categories to specific incident-level data for 49 different crimes. The details captured in the NIBRS include the date, time, location, and circumstance of the incident as well as characteristics of the victim and offender such as age, sex, race, and ethnicity. In total, there are 58 data elements that are potentially reported for a NIBRS incident.
In November of 2020, the California Department of Justice and Sun Ridge completed and are ready to implement automated reporting systems in compliance with NIBRS. The Lake County Sheriff's Office has been working with Sun Ridge and the California Department of Justice to certify and implement automated reporting for the Sheriff's Office through RIMS.
Currently there are two ways to report NIBRS statistics; automated extraction and reporting of statistics through RIMS or manual extraction and manual reporting. Due to the difficulties of manual data collection and reporting it is estimated one full time employee would be required to complete this specific task. With the one time purchase of the RIMS NIBRS reporting software the data collection and reporting would be automated, requiring no more employee time than is currently required for UCR reporting.
Not applicable
Recommended Action
(a) Approve contract amendment #11 between the County of Lake and Sun Ridge Systems, Inc in the amount of $25,000 for the purchase and installation of RIMS CIBRS reporting software and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order.
| Estimated Cost | 25,000 |
|---|
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve contract amendment #11 between the County of Lake and Sun Ridge Systems, Inc in the amount of $25,000 for the purchase and installation of RIMS CIBRS reporting software and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order.
Executive Summary: The Lake County Sheriff's Department currently utilizes Sun Ridge System RIMS as our records management and report system. All Sheriff's Office criminal reports are generated and completed within this system. Currently the Lake County Sheriff's Office reports crime statistics to the US Department of Justice and Federal Bureau of Investigations through the RIMS system as UCR's.
In June 10, 2016, the Federal Bureau of Investigation (FBI) Uniform Crime Reporting (UCR) Program informed all states that the FBI will transition to a National Incident-Based Reporting System (NIBRS)-only data collection by January 1, 2021,
What Is NIBRS?
The NIBRS is a more comprehensive crime data collection system that captures specific details about crimes and offenders through incident-based reporting. The NIBRS expands UCR crime data from summary counts of eight crime categories to specific incident-level data for 49 different crimes. The details captured in the NIBRS include the date, time, location, and circumstance of the incident as well as characteristics of the victim and offender such as age, sex, race, and ethnicity. In total, there are 58 data elements that are potentially reported for a NIBRS incident.
In November of 2020, the California Department of Justice and Sun Ridge completed and are ready to implement automated reporting systems in compliance with NIBRS. The Lake County Sheriff's Office has been working with Sun Ridge and the California Department of Justice to certify and implement automated reporting for the Sheriff's Office through RIMS.
Currently there are two ways to report NIBRS statistics; automated extraction and reporting of statistics through RIMS or manual extraction and manual reporting. Due to the difficulties of manual data collection and reporting it is estimated one full time employee would be required to complete this specific task. With the one time purchase of the RIMS NIBRS reporting software the data collection and reporting would be automated, requiring no more employee time than is currently required for UCR reporting.
If not budgeted, fill in the blanks below only:
Estimated Cost: _25,000__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve contract amendment #11 between the County of Lake and Sun Ridge Systems, Inc in the amount of $25,000 for the purchase and installation of RIMS CIBRS reporting software and (b) authorize the Sheriff/Coroner or his designee to issue a purchase order.
5.18Approve Amendment #2 between the County of Lake on behalf of CSA 20, Soda Bay and PACE Engineering of Redding for Construction Engineering Services in the Amount of $58,000 for a Total Contract Amount of $220,131.50 and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The contract for Phase 1 of the design for Replacement of Redwood Water Tanks in Soda Bay CSA 20, was awarded to PACE Engineering of Redding after completing the County consultant selection process for design and construction engineering services in August of 2018. The design was completed, the project was advertised and the construction contract was awarded to Storesund Construction. Phase 2 of engineering services will consist of reviewing submittals, reviewing and respond to RFI's, provide construction observation and geotechnical observation.
The project is now at the phase where construction engineering services are needed and Amendment #2 is proposed to amend the engineering contract to provide those services. Construction Engineering services are proposed for a not to exceed amount of $58,000 and the term is proposed to be extended to July 9, 2021 to coincide with the construction contract term. Funding for this project is provided by FEMA through the Hazard Mitigation Grant Program and requires a 25% match. For this proposed amendment 75% of the increased $58,000 will be covered by grant funding and the remaining 25% ($14,500) will be paid for by matching funds in CSA-20 set aside for this project.
District staff will provide the day to day inspection but the consultant will provide specialty inspections throughout the course of the project (geotechnical inspection and rebar inspection prior to pouring the foundation, coating inspection of the tanks, etc.). The consultant will also provide specialty reviews for project submittals.
Staff recommends authorizing and approving Amendment #2 to the August 28, 2018 agreement with PACE Engineering.
Recommended Action
Approve Amendment #2 between the County of Lake on behalf of CSA 20, Soda Bay and PACE Engineering of Redding for Construction Engineering Services in the Amount of $58,000 for a Total Contract Amount of $220,131.50 and Authorize the Chair to Sign.
Original memo text
Memorandum
Date: December 8, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Deputy Administrator
Subject: Approve Amendment #2 between the County of Lake on behalf of CSA 20, Soda Bay and PACE Engineering of Redding for Construction Engineering Services in the Amount of $58,000 for a Total Contract Amount of $220,131.50 and Authorize the Chair to Sign.
Executive Summary: (include fiscal and staffing impact narrative):
The contract for Phase 1 of the design for Replacement of Redwood Water Tanks in Soda Bay CSA 20, was awarded to PACE Engineering of Redding after completing the County consultant selection process for design and construction engineering services in August of 2018. The design was completed, the project was advertised and the construction contract was awarded to Storesund Construction. Phase 2 of engineering services will consist of reviewing submittals, reviewing and respond to RFI's, provide construction observation and geotechnical observation.
The project is now at the phase where construction engineering services are needed and Amendment #2 is proposed to amend the engineering contract to provide those services. Construction Engineering services are proposed for a not to exceed amount of $58,000 and the term is proposed to be extended to July 9, 2021 to coincide with the construction contract term. Funding for this project is provided by FEMA through the Hazard Mitigation Grant Program and requires a 25% match. For this proposed amendment 75% of the increased $58,000 will be covered by grant funding and the remaining 25% ($14,500) will be paid for by matching funds in CSA-20 set aside for this project.
District staff will provide the day to day inspection but the consultant will provide specialty inspections throughout the course of the project (geotechnical inspection and rebar inspection prior to pouring the foundation, coating inspection of the tanks, etc.). The consultant will also provide specialty reviews for project submittals.
Staff recommends authorizing and approving Amendment #2 to the August 28, 2018 agreement with PACE Engineering.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment #2 between the County of Lake on behalf of CSA 20, Soda Bay and PACE Engineering of Redding for Construction Engineering Services in the Amount of $58,000 for a Total Contract Amount of $220,131.50 and Authorize the Chair to Sign.
5.19Adopt Resolution authorizing the Director of Social Services to execute Standard Agreement # 20-HK-00075 and all other documents necessary to participate in the HOMEKEY program administered by the California Department of Housing and Community Development (HCD).
Action Item
passed on consent
Adopted — Pass
Carried 4-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Board Resolution 2020-102 was passed and adopted by the Lake County Board of Supervisors on August 4, 2020. This resolution authorized the submittal of an application to HCD for HOMEKEY funds to be granted to the County of Lake through its Department of Social Services as a Co-Applicant.
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=4028667&GUID=71B5418A-200E-4D6B-B342-E97A194D6BF8&Title=Legislation+Text
Missing from the above referenced resolution was verbiage to authorize the Director of Social Services, or his/her designee(s), to execute the Standard Agreement with HCD and all documentation related to participation in the HOMEKEY Program. This resolution corrects that omission by stating the required verbiage.
There is no fiscal or staffing impact associated with this item.
Recommended Action
Adopt resolution authorizing the Director of Social Services to execute all documentation related to the HCD HOMEKEY grant, including the Standard Agreement # 20-HK-00075.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Adopt Resolution authorizing the Director of Social Services to execute Standard Agreement # 20-HK-00075 and all other documents necessary to participate in the HOMEKEY program administered by the California Department of Housing and Community Development (HCD).
Executive Summary: (include fiscal and staffing impact narrative):
Board Resolution 2020-102 was passed and adopted by the Lake County Board of Supervisors on August 4, 2020. This resolution authorized the submittal of an application to HCD for HOMEKEY funds to be granted to the County of Lake through its Department of Social Services as a Co-Applicant.
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=4028667&GUID=71B5418A-200E-4D6B-B342-E97A194D6BF8&Title=Legislation+Text
Missing from the above referenced resolution was verbiage to authorize the Director of Social Services, or his/her designee(s), to execute the Standard Agreement with HCD and all documentation related to participation in the HOMEKEY Program. This resolution corrects that omission by stating the required verbiage.
There is no fiscal or staffing impact associated with this item.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt resolution authorizing the Director of Social Services to execute all documentation related to the HCD HOMEKEY grant, including the Standard Agreement # 20-HK-00075.
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.19 with the exception of item 5.7 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
6. Timed Items
6.19:01 A.M. - PUBLIC INPUT
Report
Clerk’s notes: Public Member Joan Moss spoke. Supervisor Scott read written comment from Rick Mather.
6.29:05 A.M. - Presentation of Proclamation Recognizing the Retirement of Cindy Silva-Brackett, Supervising Accountant and Honoring her Many Years of Outstanding Service to the County of Lake
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Sabatier read the proclamation into the record and presented it to Cindy Silva-Brackett.
Chair Simon asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Cindy Silva-Brackett, Tony Valdez, Maria Valadez, and Jen Baker. Public Health Officer Dr. Gary Pace read written comment from Health Director Denise Pomeroy. The following people spoke via Zoom: Carolyn Holladay, Gina Lyle-Griffin, and Jake Reinke No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. - (a) Approve formation of the Lake County Small Business COVID Recovery Team, and (b) Appoint Supervisors Crandell and Sabatier to fill the County Seats on the team
Action Item
Adopted — Pass
Carried 4-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-0
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On 12/08/20, our Board discussed establishing a new committee to take the place of the CARES Act Committee (which will end soon since CARES Act funding must be expended by 12/30/20). I propose the new committee be entitled, "The Lake County Small Business COVID Recovery Team" and be comprised of the following seats:
2 members of the Board of Supervisors
1 member from each of the two Cities
1 member from the Lake County Economic Development Corporation
2 members who represent local Business Associations
The purpose of the committee will be to work collaboratively to secure all possible funding available for Lake County businesses resulting from Governor Newsom's newly announced $500 million dollar Small Business Relief Grant, which is pending development and administration by the California Office of the Small Business Advocate (OSBA), as well as any and all future COVID relief efforts intended to support local small businesses.
The committee will hold public meetings subject to the Brown Act and will be staffed by the Lake County Administrative Office. Staff is reaching out to the cities, the EDC and local Business Associations to fill the proposed seats.
Recommended Action
(a) Approve formation of the Lake County Small Business COVID Recovery Team; and (b) Appoint Supervisors Crandell and Sabatier to fill the County seats on the Team
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: 9:30 A.M. - (a) Approve formation of the Lake County Small Business COVID Recovery Team, and (b) Appoint Supervisors Crandell and Sabatier to fill the County Seats on the team
Executive Summary: (include fiscal and staffing impact narrative):
On 12/08/20, our Board discussed establishing a new committee to take the place of the CARES Act Committee (which will end soon since CARES Act funding must be expended by 12/30/20). I propose the new committee be entitled, "The Lake County Small Business COVID Recovery Team" and be comprised of the following seats:
2 members of the Board of Supervisors
1 member from each of the two Cities
1 member from the Lake County Economic Development Corporation
2 members who represent local Business Associations
The purpose of the committee will be to work collaboratively to secure all possible funding available for Lake County businesses resulting from Governor Newsom's newly announced $500 million dollar Small Business Relief Grant, which is pending development and administration by the California Office of the Small Business Advocate (OSBA), as well as any and all future COVID relief efforts intended to support local small businesses.
The committee will hold public meetings subject to the Brown Act and will be staffed by the Lake County Administrative Office. Staff is reaching out to the cities, the EDC and local Business Associations to fill the proposed seats.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve formation of the Lake County Small Business COVID Recovery Team; and (b) Appoint Supervisors Crandell and Sabatier to fill the County seats on the Team
a) On motion of Supervisor Sabatier, and by vote of the Board, approved formation of the Lake County Small Business COVID Recovery Team. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
b) Appointed Supervisors Crandell and Sabatier to fill the County Seats on the team. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
6.49:45 A.M. - Consideration of Resolution of Intention of the Board of Supervisors of the County of Lake to Initiate Amendments to the zoning ordinance to establish regulations and develop standards for the cultivation of cannabis amending Article 27 of Chapter 21 of the Lake County Code Pertaining Cannabis Cultivation
Action Item
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
During the reading of an amendment to Chapter 21, Article 27 regarding Important Farmland and Highway Protections, it was discussed and decided that any and all changes that did not relate to Farmland Protection Zones would be submitted to the Planning Commission for further review.
Following direction given by the board, the intention to submit to the Planning Commission contains the original document that was separated out to be submitted. However, during the discussion, changes to the highway setback and visibility were brought up.
Potential changes could be to decrease the setback from 1000 feet to 500 feet and to add vegetation screening if the cultivation site is within 500-1000 feet from the highway. These changes will be reintroduced for this item prior to being approved for submission to the Planning Commission.
Recommended Action
Adopt Resolution of Intention of the Board of Supervisors of the County of Lake to Initiate Amendments to the zoning ordinance to establish regulations and develop standards for the cultivation of cannabis amending Article 27 of Chapter 21 of the Lake County Code Pertaining Cannabis Cultivation
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Consideration of Resolution of Intention of the Board of Supervisors of the County of Lake to Initiate Amendments to the zoning ordinance to establish regulations and develop standards for the cultivation of cannabis amending Article 27 of Chapter 21 of the Lake County Code Pertaining Cannabis Cultivation
Executive Summary: (include fiscal and staffing impact narrative):
During the reading of an amendment to Chapter 21, Article 27 regarding Important Farmland and Highway Protections, it was discussed and decided that any and all changes that did not relate to Farmland Protection Zones would be submitted to the Planning Commission for further review.
Following direction given by the board, the intention to submit to the Planning Commission contains the original document that was separated out to be submitted. However, during the discussion, changes to the highway setback and visibility were brought up.
Potential changes could be to decrease the setback from 1000 feet to 500 feet and to add vegetation screening if the cultivation site is within 500-1000 feet from the highway. These changes will be reintroduced for this item prior to being approved for submission to the Planning Commission.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution of Intention of the Board of Supervisors of the County of Lake to Initiate Amendments to the zoning ordinance to establish regulations and develop standards for the cultivation of cannabis amending Article 27 of Chapter 21 of the Lake County Code Pertaining Cannabis Cultivation
Supervisor Sabatier offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Jessica Pyska, Brenna Sullivan, Sufyan Hamouda. The following people present in the Board of Supervisors Chambers spoke: Joan Moss, Michael Wagner, Frank Perez, and Lance Williams. No one else wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board and shared a video presented by Epidemiologist Sarah Marikos. Dr. Mollie Charon spoke.
Chair Simon asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2a) Consideration of Awarding Bid No. 20 – 24 for the Supply of Bulk #2 Red Diesel Fuel, #2 Clear Diesel Fuel and Unleaded Gasoline; and b) Accept and sign Westgate Petroleum Bid for #2 Red Diesel; and c) Accept and sign Westgate Petroleum Bid for #2 Clear Diesel; and d) Accept and sign Westgate Petroleum Bid for Unleaded Gasoline; and e) Authorize Chair to Sign Agreement between the County and Westgate Petroleum
Action Item
Adopted — Pass
Carried 4-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff solicited competitive bids on November 16, 2020 for the bulk delivery of #2 red and clear diesel fuel and unleaded gasoline on the behalf of the City of Lakeport and the County. Bulk fuel will be delivered to various storage tanks, of which the City and County purchases around 147,000 gallons per year. Bid pricing for each fuel was submitted as a flat price differential (margin) above the base which shall be the daily OPIS - San Francisco, UBD Rack Average. Two bidders responded as follows:
Bidder Gasoline Bid #2 Diesel Bid
Redwood Coast Fuels $0.29 $0.29
Westgate Petroleum $0.27 $0.27
Staff is recommending the award of the bulk fuels agreement to Westgate Petroleum. Westgate Petroleum qualifies as a local vendor and their submitted bid had the lowest per gallon margin.
The term of the proposed Agreement is through December 31, 2023.
Recommended Action
a) Award Bid No. 20 - 24 for the Supply of Bulk #2 Red Diesel Fuel, #2 Clear Diesel Fuel and Unleaded Gasoline; and b) Sign Westgate Petroleum Bid for #2 Red Diesel; and c) Sign Westgate Petroleum Bid for #2 Clear Diesel; and d) Sign Westgate Petroleum Bid for Unleaded Gasoline; and e) Approve the Agreement between the County and Westgate Petroleum, authorizing the Chair to sign
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: a) Consideration of Awarding Bid No. 20 - 24 for the Supply of Bulk #2 Red Diesel Fuel, #2 Clear Diesel Fuel and Unleaded Gasoline; and b) Accept and sign Westgate Petroleum Bid for #2 Red Diesel; and c) Accept and sign Westgate Petroleum Bid for #2 Clear Diesel; and d) Accept and sign Westgate Petroleum Bid for Unleaded Gasoline; and e) Approve the Agreement between the County and Westgate Petroleum, authorizing the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Staff solicited competitive bids on November 16, 2020 for the bulk delivery of #2 red and clear diesel fuel and unleaded gasoline on the behalf of the City of Lakeport and the County. Bulk fuel will be delivered to various storage tanks, of which the City and County purchases around 147,000 gallons per year. Bid pricing for each fuel was submitted as a flat price differential (margin) above the base which shall be the daily OPIS - San Francisco, UBD Rack Average. Two bidders responded as follows:
Bidder Gasoline Bid #2 Diesel Bid
Redwood Coast Fuels $0.29 $0.29
Westgate Petroleum $0.27 $0.27
Staff is recommending the award of the bulk fuels agreement to Westgate Petroleum. Westgate Petroleum qualifies as a local vendor and their submitted bid had the lowest per gallon margin.
The term of the proposed Agreement is through December 31, 2023.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: a) Award Bid No. 20 - 24 for the Supply of Bulk #2 Red Diesel Fuel, #2 Clear Diesel Fuel and Unleaded Gasoline; and b) Sign Westgate Petroleum Bid for #2 Red Diesel; and c) Sign Westgate Petroleum Bid for #2 Clear Diesel; and d) Sign Westgate Petroleum Bid for Unleaded Gasoline; and e) Approve the Agreement between the County and Westgate Petroleum, authorizing the Chair to sign
On motion of Supervisor Sabatier, and by vote of the Board, approved Bid No. 20 – 24 for the Supply of Bulk #2 Red Diesel Fuel, #2 Clear Diesel Fuel and Unleaded Gasoline; and b) Accepted and signed Westgate Petroleum Bid for #2 Red Diesel; and c) Accepted and signed Westgate Petroleum Bid for #2 Clear Diesel; and d) Accepted and signed Westgate Petroleum Bid for Unleaded Gasoline; and e) Authorized Chair to Sign Agreement between the County and Westgate Petroleum. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Stephen Carter presented the item to the Board. Westgate Petroleum Representative Claude Brown spoke.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Discussion and Direction to Staff Regarding the Proposed Re-use of an Existing Agricultural Packing Facility for a Commercial Cannabis-related Business which includes a Use Not Currently Allowed by the Current Cannabis Ordinance
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Lake County Community Development Department has been approached by Mr. John Ochipinti, the owner of property at 4820 Loasa Drive, regarding a potential cannabis manufacturing and processing operation within the buildings on the site. This facility is the former Adobe Creek Packing Plant, which has been vacant for many years following the decline in the local pear industry. Based on information provided by the Owner's consultant, Mr. Richard Knoll, the proposed project intends to convert the facility into indoor cannabis cultivation, processing, storage, manufacturing, marketing, and distribution. The current zoning of the property is "A" - Agricultural, and the property lies within the Community Growth Boundary of the town of Kelseyville.
While a Rezone of the property to M1 or M2 - Manufacturing would allow the processing, storage, manufacturing, marketing and distribution with a Minor or Major Use Permit, the cultivation of cannabis is currently not allowed within one-thousand (1,000') feet of a Community Growth Boundary. Staff has been unable to find a solution to this conflict, and the Owner is not willing to move forward with the project without the cultivation component.
Based on staff's review, there appears to be three possible solutions to the problem, two of which will require Board action. Today's meeting is intended to present the possible solutions to your Board and for you to discuss and provide direction to staff as to which you prefer. The options that staff has developed are as follows:
1. Adopt a Zoning Ordinance Text Amendment - This is the option that has been proposed by the Owner and his Consultant. They have modeled their proposed amendment to the Zoning Ordinance after a similar situation in Mendocino County, and the amendment simply allows indoor cultivation, processing, manufacturing, distribution and testing of cannabis, with a Major Use Permit, on any site that has been previously developed as an existing agricultural packing and processing facility. A page from a previous information submittal has been attached to this memorandum that includes the proposed amendment language. From the proposed language, it appears that the intent is to allow all aspects of the proposed project, including the indoor cultivation, without any modification of the zoning of the property.
2. Revise the Community Growth Boundary for the town of Kelseyville - This option would effectively bring the site into compliance with the current Zoning Ordinance. Staff has prepared a draft map that illustrates a potential revision, which is also attached to this memorandum. It should be noted that this option may have unintended consequences for other properties. It is not clear if being located within the Growth Boundary provides any benefit or hindrance to the properties that could be affected, and staff is hopeful that the owners of these properties will provide input to your Board to consider. Additionally, the Rezone of the property would still be required in order to allow the manufacturing and processing components of the project.
No Change - this option would make no revisions to the current Zoning Ordinance or the Community Growth Boundary and would limit the property development to whatever uses could be performed with a Rezone to Manufacturing.
Recommended Action
Direct staff on which option you prefer, prior to staff proceeding with any processing of the project.
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Director
Subject: Discussion and Direction to Staff Regarding the Proposed Re-use of an Existing Agricultural Packing Facility for a Commercial Cannabis-related Business which includes a Use Not Currently Allowed by the Current Cannabis Ordinance
Executive Summary: (include fiscal and staffing impact narrative):
The Lake County Community Development Department has been approached by Mr. John Ochipinti, the owner of property at 4820 Loasa Drive, regarding a potential cannabis manufacturing and processing operation within the buildings on the site. This facility is the former Adobe Creek Packing Plant, which has been vacant for many years following the decline in the local pear industry. Based on information provided by the Owner's consultant, Mr. Richard Knoll, the proposed project intends to convert the facility into indoor cannabis cultivation, processing, storage, manufacturing, marketing, and distribution. The current zoning of the property is "A" - Agricultural, and the property lies within the Community Growth Boundary of the town of Kelseyville.
While a Rezone of the property to M1 or M2 - Manufacturing would allow the processing, storage, manufacturing, marketing and distribution with a Minor or Major Use Permit, the cultivation of cannabis is currently not allowed within one-thousand (1,000') feet of a Community Growth Boundary. Staff has been unable to find a solution to this conflict, and the Owner is not willing to move forward with the project without the cultivation component.
Based on staff's review, there appears to be three possible solutions to the problem, two of which will require Board action. Today's meeting is intended to present the possible solutions to your Board and for you to discuss and provide direction to staff as to which you prefer. The options that staff has developed are as follows:
1. Adopt a Zoning Ordinance Text Amendment - This is the option that has been proposed by the Owner and his Consultant. They have modeled their proposed amendment to the Zoning Ordinance after a similar situation in Mendocino County, and the amendment simply allows indoor cultivation, processing, manufacturing, distribution and testing of cannabis, with a Major Use Permit, on any site that has been previously developed as an existing agricultural packing and processing facility. A page from a previous information submittal has been attached to this memorandum that includes the proposed amendment language. From the proposed language, it appears that the intent is to allow all aspects of the proposed project, including the indoor cultivation, without any modification of the zoning of the property.
2. Revise the Community Growth Boundary for the town of Kelseyville - This option would effectively bring the site into compliance with the current Zoning Ordinance. Staff has prepared a draft map that illustrates a potential revision, which is also attached to this memorandum. It should be noted that this option may have unintended consequences for other properties. It is not clear if being located within the Growth Boundary provides any benefit or hindrance to the properties that could be affected, and staff is hopeful that the owners of these properties will provide input to your Board to consider. Additionally, the Rezone of the property would still be required in order to allow the manufacturing and processing components of the project.
No Change - this option would make no revisions to the current Zoning Ordinance or the Community Growth Boundary and would limit the property development to whatever uses could be performed with a Rezone to Manufacturing.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Direct staff on which option you prefer, prior to staff proceeding with any processing of the project.
Direction was given to staff to create an ag overlay.
Clerk’s notes: Community Development Director Scott De Leon presented the item to the Board. Community Development Deputy Director Toccarra Nicole Thomas, Richard Knoll, and County Counsel Anita Grant spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom: Jessica Pyska, Brenna Sullivan, and John Ochipinti. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. Community Development Director Scott De Leon read written comment from Debra Sommerfield
7.4Consideration of Agreement Between the County of Lake and Safebuilt for Consulting Services for Professional Plan Check, Building Permit Processing, and Building and Public Infrastructure Inspection Services for the Guenoc Valley Mixed Use Planned Development Project
Action Item
Motion carried
Carried 4-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In July, your Board approved the environmental analysis for the Guenoc Valley Mixed Use Planned Development Project (Guenoc Project), which proposes the creation of a community with commercial, residential, and resort amenities. The project as proposed, includes clustered developments that utilize the visions and talents of world-renowned architects and designers. This development is unlike any other in Lake County, and when completed, is likely to be the finest in the County.
From its onset, the Guenoc Project has presented challenges to the Community Development Department (CDD) due to the size and complexity of the plan. A consultant prepared the Environmental Impact Report for the project, and now that it's moving into the construction phase, CDD desires to bring on a consultant to perform Plan Review and Inspection services. This was anticipated, and in fact, the Development Agreement prepared for the project includes a section that addresses outside plan review. Section E from the Development Agreement is attached to this memorandum for your information.
As you'll note in the attached Section E, the selection process of a consultant for this work is somewhat different than the standard County process. County Staff did prepare a Request for Proposals for the work in order to create a list of interested consultants, and their proposals were furnished to the Developer to select from. The Developer has proposed Safebuilt due to their responsive proposal, as well as previous experience with Safebuilt by the Developers design engineering firm.
Recommended Action
Approve the Agreement Between the County of Lake and Safebuilt for Consulting Services for Professional Plan Check, Building Permit Processing, and Building and Public Infrastructure Inspection Services for the Guenoc Valley Mixed Use Planned Development Project
Original memo text
Memorandum
Date: December 15, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Director
Subject: Consideration of Agreement Between the County of Lake and Safebuilt for Consulting Services for Professional Plan Check, Building Permit Processing, and Building and Public Infrastructure Inspection Services for the Guenoc Valley Mixed Use Planned Development Project
Executive Summary: (include fiscal and staffing impact narrative):
In July, your Board approved the environmental analysis for the Guenoc Valley Mixed Use Planned Development Project (Guenoc Project), which proposes the creation of a community with commercial, residential, and resort amenities. The project as proposed, includes clustered developments that utilize the visions and talents of world-renowned architects and designers. This development is unlike any other in Lake County, and when completed, is likely to be the finest in the County.
From its onset, the Guenoc Project has presented challenges to the Community Development Department (CDD) due to the size and complexity of the plan. A consultant prepared the Environmental Impact Report for the project, and now that it's moving into the construction phase, CDD desires to bring on a consultant to perform Plan Review and Inspection services. This was anticipated, and in fact, the Development Agreement prepared for the project includes a section that addresses outside plan review. Section E from the Development Agreement is attached to this memorandum for your information.
As you'll note in the attached Section E, the selection process of a consultant for this work is somewhat different than the standard County process. County Staff did prepare a Request for Proposals for the work in order to create a list of interested consultants, and their proposals were furnished to the Developer to select from. The Developer has proposed Safebuilt due to their responsive proposal, as well as previous experience with Safebuilt by the Developers design engineering firm.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Agreement Between the County of Lake and Safebuilt for Consulting Services for Professional Plan Check, Building Permit Processing, and Building and Public Infrastructure Inspection Services for the Guenoc Valley Mixed Use Planned Development Project
On motion of Supervisor Sabatier, and by vote of the Board, approved Agreement Between the County of Lake and Safebuilt for Consulting Services for Professional Plan Check, Building Permit Processing, and Building and Public Infrastructure Inspection Services for the Guenoc Valley Mixed Use Planned Development Project. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: Community Development Director Scott De Leon presented the item to the Board.
Chair Simon asked if anyone present wished to speak and the following person spoke via Zoom: Katherine Philippakis. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of Change Order No. 1 with West Coast Contractors DBA Oregon West Coast Contractors for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077), Bid No. 20-10, for an Increase of $492.00 and a Revised Contract Amount of $1,613,663.40.
Action Item
approved — Pass
Carried 4-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the need to compensate the prime contractor for obtaining a required Caltrans Encroachment Permit to install and maintain (2) portable changeable message signs (PCMS) on State Highway 29 as part of the traffic control plan requirements.
This results in an increase of $492.00 to the contract amount of $1,613,171.40 for a revised contract amount of $1,613,663.40.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Recommended Action
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $492.00 and a revised contract amount of $1,613,663.40.
Original memo text
Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Change Order No. 1 with West Coast Contractors DBA Oregon West Coast Contractors for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077), Bid No. 20-10, for an Increase of $492.00 and a Revised Contract Amount of $1,613,663.40.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Contract Change Order No. 1 addresses the need to compensate the prime contractor for obtaining a required Caltrans Encroachment Permit to install and maintain (2) portable changeable message signs (PCMS) on State Highway 29 as part of the traffic control plan requirements.
This results in an increase of $492.00 to the contract amount of $1,613,171.40 for a revised contract amount of $1,613,663.40.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $492.00 and a revised contract amount of $1,613,663.40.
On motion of Supervisor Sabatier, and by vote of the Board, approved Change Order No. 1 with West Coast Contractors DBA Oregon West Coast Contractors for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077), Bid No. 20-10, for an Increase of $492.00 and a Revised Contract Amount of $1,613,663.40. The motion carried by the following vote:
Ayes- Supervisors: 4 - Sabatier, Crandell, Scott, and Simon
Absent- Supervisor: 1 - Brown
Clerk’s notes: Community Development Director Scott De Leon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Employee Grievance Complaint Pursuant to Gov. Code sec. 54957
Closed Session Item
Motion carried
Carried 3-0 — moved by Sabatier
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: abstain
Brown: absent Crandell: aye Sabatier: aye Scott: aye Simon: abstain
On motion of Supervisor Sabatier, and by vote of the Board, approved decision regarding the grievance and denied the grievance. The motion carried by the following vote:
Ayes- Supervisors: 3 - Sabatier, Crandell, and Scott
Absent- Supervisor: 1 - Brown
Abstain- Supervisor: 1 - Simon
8.2Conference with legal counsel: Significant Exposure to Litigation pursuant to Government Code section 54956.9(d)(2), (e)(3) – Claim of McQueen
Closed Session Item