Board Of Supervisors — Tuesday, January 5, 2021
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/99620724673?pwd=dlRuOUZ3d2VXYkZGM0Y0bTFzZ1g0dz09 Meeting ID: 996 2072 4673 Passcode: 325048 One tap mobile +16699006833,,99620724673#,,,,*325048# US (San Jose)
To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending Rob Brown for 20 years of service as a member of the Lake County Board of Supervisors
Proclamation
passed on consent
5.2Adopt Resolution Approving Agreement No. 20-0709-020-SF with California Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter Trapping Program in the Amount of $8,647.00 beginning October 1, 2020 through April 30, 2021
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving an agreement with California Department of Food and Agriculture (CDFA) for the Asian Citrus Psyllid Winter Trapping Program in Lake County from October 1, 2020 through April 30, 2021. This pest has been detected in 18 counties, from Placer to San Diego. The citrus industry is funding this trapping program to determine how many counties are infested. The agreement is $8,647.00
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative: NA
Staffing Impact: NA
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Request to adopt Agreement No. 20-0709-020-SF with California
Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter
Trapping Program in the Amount of $8,647.00 beginning October 1, 2020 through April 30, 2021
| Amount Budgeted | $8,647.00 |
|---|
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
Subject: Request to adopt Agreement No. 20-0709-020-SF with California Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter Trapping Program in the Amount of $8,647.00 beginning October 1, 2020 through April 30, 2021
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving an agreement with California Department of Food and Agriculture (CDFA) for the Asian Citrus Psyllid Winter Trapping Program in Lake County from October 1, 2020 through April 30, 2021. This pest has been detected in 18 counties, from Placer to San Diego. The citrus industry is funding this trapping program to determine how many counties are infested. The agreement is $8,647.00
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: Amount Budgeted: $8,647.00 Additional Requested: ___NA_____ Future Annual Cost: ___NA_____
Fiscal Impact Narrative: NA
Staffing Impact: NA
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Request to adopt Agreement No. 20-0709-020-SF with California
Department of Food and Agriculture to Authorize Execution of the Asian Citrus Psyllid Winter
Trapping Program in the Amount of $8,647.00 beginning October 1, 2020 through April 30, 2021
5.3Approve the agreement between the County of Lake and Debra Sally DVM for veterinary services for the remainder of the 2020-2021 Fiscal Year in the amount of $8,000 and authorize the Board Chair to sign the agreement
Report
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached, for your approval, is the Agreement between the County of Lake and Debra Sally DVM for Veterinary Medical Services for the remainder of the 2020-2021 Fiscal Year. The current County Veterinarian, Richard Bachman DVM, will be taking a leave of absence from January 1st, 2021 until mid-February. Debra Sally DVM will provide veterinary medical care, surgical care, and treatment services to animals within Animal Care and Control care during his absence.
Recommended Action
Approve the Agreement between the County of Lake and Debra Sally DVM for Veterinary Medical Services for Fiscal Year 2020-2021 in the amount of $8,000.00 and authorize the Board Chair to sign the Agreement. Budget Transfer and new Capital Asset in the amount of $5396.93 to purchase replacement autoclave for Animal Medical Clinic and authorize the Chair to sign.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Jonathan Armas Animal Care and Control Director
Subject: Approve the agreement between the County of Lake and Debra Sally DVM for veterinary services for the remainder of the 2020-2021 Fiscal Year in the amount of $8,000 and authorize the Board Chair to sign the agreement.
Executive Summary: (include fiscal and staffing impact narrative):
Attached, for your approval, is the Agreement between the County of Lake and Debra Sally DVM for Veterinary Medical Services for the remainder of the 2020-2021 Fiscal Year. The current County Veterinarian, Richard Bachman DVM, will be taking a leave of absence from January 1st, 2021 until mid-February. Debra Sally DVM will provide veterinary medical care, surgical care, and treatment services to animals within Animal Care and Control care during his absence.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the Agreement between the County of Lake and Debra Sally DVM for Veterinary Medical Services for Fiscal Year 2020-2021 in the amount of $8,000.00 and authorize the Board Chair to sign the Agreement. Budget Transfer and new Capital Asset in the amount of $5396.93 to purchase replacement autoclave for Animal Medical Clinic and authorize the Chair to sign.
On motion of Supervisor Crandell, and by vote of the Board, approved the agreement between the County of Lake and Debra Sally DVM for veterinary services for the remainder of the 2020-2021 Fiscal Year in the amount of $8,000 and authorized the Board Chair to sign the agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Animal Control Officer Jonathan Armas presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
5.4Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Elijah House for Fiscal Year 2020-21 in the amount $102,200.00 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Elijah House for services and resources associated with the operation of the Emergency Shelter and Housing Hub for Fiscal Year 2020-21.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process and has identified Elijah House as the approved bid for this project.
Recommended Action
Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Elijah House for Fiscal Year 2020-21 and authorize the Chair to sign.
| Estimated Cost | $102,200.00 |
|---|---|
| Amount Budgeted | $102,200.00 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Elijah House for Fiscal Year 2020-21 and authorize the Chair to sign.
Executive Summary: Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Elijah House for services and resources associated with the operation of the Emergency Shelter and Housing Hub for Fiscal Year 2020-21.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process and has identified Elijah House as the approved bid for this project.
If not budgeted, fill in the blanks below only:
Estimated Cost: $102,200.00 Amount Budgeted: $102,200.00 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Elijah House for Fiscal Year 2020-21 and authorize the Chair to sign.
5.5Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County for Fiscal Years 2020-21 and 2021-22 in the amount of $220,000.00 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Hope Is Rising Lake County for the Hope Center Project for Fiscal Years 2020-21 and 2021-22.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process and has identified Hope Is Rising as the approved bid for the Hope Center Project.
Recommended Action
Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County for Fiscal Years 2020-21 and 2021-21 and authorize the Chair to sign.
| Estimated Cost | $220,000 |
|---|---|
| Amount Budgeted | $220,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County for Fiscal Years 2020-21 and 2021-21 and authorize the Chair to sign.
Executive Summary: Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Hope Is Rising Lake County for the Hope Center Project for Fiscal Years 2020-21 and 2021-22.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process and has identified Hope Is Rising as the approved bid for the Hope Center Project.
If not budgeted, fill in the blanks below only:
Estimated Cost: $220,000 Amount Budgeted: $220,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and Hope Is Rising Lake County for Fiscal Years 2020-21 and 2021-21 and authorize the Chair to sign.
5.6Adopt Resolution to Authorize the Standard Agreement between County of Lake and the Department of Health Care Services for the period of July 1, 2020 through June 30, 2023 and Authorizing the Behavioral Health Director to Sign the Standard Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
Attached, for your approval is the Resolution to authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2020 through June 30, 2023, which is also attached. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release. As there is no anticipated fiscal impact, and no additional duties are required of LCBHS, we are seeking Board of Supervisor review and approval of the Behavioral Health Services Director to sign this document as it represents a formal protocol for continuation of Behavioral Health Services that will impact many citizens of Lake County.
Recommended Action
Adopt Resolution to Authorize the Standard Agreement between County of Lake and the Department of Health Care Services for the period of July 1, 2020 through June 30, 2023 and Authorizing the Behavioral Health Director to Sign the Standard Agreement.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: Adopt Resolution to Authorize the Standard Agreement between County of Lake and the Department of Health Care Services for the period of July 1, 2020 through June 30, 2023 and Authorizing the Behavioral Health Director to Sign the Standard Agreement.
Executive Summary: Attached, for your approval is the Resolution to authorize Lake County Behavioral Health Services Director to sign the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2020 through June 30, 2023, which is also attached. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release. As there is no anticipated fiscal impact, and no additional duties are required of LCBHS, we are seeking Board of Supervisor review and approval of the Behavioral Health Services Director to sign this document as it represents a formal protocol for continuation of Behavioral Health Services that will impact many citizens of Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Authorize the Standard Agreement between County of Lake and the Department of Health Care Services for the period of July 1, 2020 through June 30, 2023 and Authorizing the Behavioral Health Director to Sign the Standard Agreement.
5.7Adopt Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks third among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center has been instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time for all of us to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2021 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
Not applicable
Recommended Action
Adopt Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Adopt Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
Executive Summary: (include fiscal and staffing impact narrative):
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks third among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center has been instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time for all of us to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2021 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
5.8Approve Amendment to the Lease Agreement between the County of Lake and the Senate Rules Committee, California Legislature for a District Satellite Office
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In 2015 the County of Lake entered into a lease agreement with the California State Senate Rules Committee, California Legislature for the establishment of a district satellite office for Senator Mike McGuire at the County-owned building at 885 Lakeport Blvd (a.k.a. Agricultural Building). On July 1, 2017 the lease was amended to extend the term through December 30, 2020. The Senate Rules Committee now desires to amend the lease to extend the term, at the same location.
The proposed amendment will extend the term of the agreement to February 28, 2023. The lease agreement requires a $58/month rent payment. Revenue from the lease is included in the Buildings & Grounds budget.
Which exemption is being requested? N/A
Recommended Action
Approve Amendment Two to the Lease Agreement between the County of Lake and the Senate Rules Committee, California Legislature.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Amendment to the Lease Agreement between the County of Lake and the Senate Rules Committee, California Legislature for a District Satellite Office
Executive Summary: (include fiscal and staffing impact narrative):
In 2015 the County of Lake entered into a lease agreement with the California State Senate Rules Committee, California Legislature for the establishment of a district satellite office for Senator Mike McGuire at the County-owned building at 885 Lakeport Blvd (a.k.a. Agricultural Building). On July 1, 2017 the lease was amended to extend the term through December 30, 2020. The Senate Rules Committee now desires to amend the lease to extend the term, at the same location.
The proposed amendment will extend the term of the agreement to February 28, 2023. The lease agreement requires a $58/month rent payment. Revenue from the lease is included in the Buildings & Grounds budget.
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Two to the Lease Agreement between the County of Lake and the Senate Rules Committee, California Legislature.
5.9a) Approve Amendment A1 to Agreement #19-5042 Between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the Amount of $85,120 for the Term of July 1, 2019 to June 30, 2021, and b) Adopt Resolution Authorizing the Director of Social Services to Sign the Amendment.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 14, 2020, your Board approved Standard Agreement #19-5042 with California Department of Social Services (CDSS) in the amount of $62,001 for Resource Family Approval (RFA) Program Services. Due to an increase in services provided by CDSS, the amount was raised by $23,119. Through the Standard Agreement, CDSS provides family evaluations for the Lake County Department of Social Services (LCDSS) RFA Program. The services provided by CDSS are essential to the functionality and success of the RFA Program. The Program helps to provide more placement opportunities for foster children and reduces the likelihood they are placed in a group home. The family evaluations include interviews of applicants to assess their personal history, family dynamic, and a need for support or resources, and a risk assessment. Due to recent Federal mandates, all foster homes must be approved as Resource Homes. Having additional Resource Homes in Lake County allows more dependent youth to be placed in the county. This has additional benefits for Lake County families, as school, social, and family connections within the community can be maintained. In fiscal year 2018-2019, CDSS completed eleven (11) family evaluations for LCDSS, as well as (19) family evaluations and four (4) complaint investigations in fiscal year 2019-2020.
Recommended Action
a) Approve Amendment A1 to Agreement #19-5042 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $85,120 for the term of July 1, 2019 to June 30, 2021, and b) Adopt Resolution authorizing the Director of Social Services to sign the Amendment.
| Estimated Cost | $85,120 |
|---|---|
| Amount Budgeted | $85,120 |
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: a) Approve Amendment A1 to Agreement #19-5042 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $85,120 for the term of July 1, 2019 to June 30, 2021, and b) Adopt Resolution authorizing the Director of Social Services to sign the Amendment.
Executive Summary: (include fiscal and staffing impact narrative):
On April 14, 2020, your Board approved Standard Agreement #19-5042 with California Department of Social Services (CDSS) in the amount of $62,001 for Resource Family Approval (RFA) Program Services. Due to an increase in services provided by CDSS, the amount was raised by $23,119. Through the Standard Agreement, CDSS provides family evaluations for the Lake County Department of Social Services (LCDSS) RFA Program. The services provided by CDSS are essential to the functionality and success of the RFA Program. The Program helps to provide more placement opportunities for foster children and reduces the likelihood they are placed in a group home. The family evaluations include interviews of applicants to assess their personal history, family dynamic, and a need for support or resources, and a risk assessment. Due to recent Federal mandates, all foster homes must be approved as Resource Homes. Having additional Resource Homes in Lake County allows more dependent youth to be placed in the county. This has additional benefits for Lake County families, as school, social, and family connections within the community can be maintained. In fiscal year 2018-2019, CDSS completed eleven (11) family evaluations for LCDSS, as well as (19) family evaluations and four (4) complaint investigations in fiscal year 2019-2020.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$85,120_ Amount Budgeted: _$85,120_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: a) Approve Amendment A1 to Agreement #19-5042 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $85,120 for the term of July 1, 2019 to June 30, 2021, and b) Adopt Resolution authorizing the Director of Social Services to sign the Amendment.
5.10Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff’s Office and Yuba County Sheriff’s Office for mutual aid provided during the North Complex Fire and authorize the Sheriff/Coroner to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval of the Memorandum of Agreement (MOA) from the Yuba County Sheriff's Office for our assistance of law enforcement mutual aid requested for the North Complex fire.
Yuba County will reimburse the Lake County Sheriff's Office for assistance of law enforcement mutual aid requested for the North Complex fire.
Not applicable
Recommended Action
Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and Yuba County Sheriff's Office for mutual aid provided during the North Complex Fire and authorize the Sheriff/Coroner to sign.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and Yuba County Sheriff's Office for mutual aid provided during the North Complex Fire and authorize the Sheriff/Coroner to sign.
Executive Summary: The Sheriff's Department requests your Board's approval of the Memorandum of Agreement (MOA) from the Yuba County Sheriff's Office for our assistance of law enforcement mutual aid requested for the North Complex fire.
Yuba County will reimburse the Lake County Sheriff's Office for assistance of law enforcement mutual aid requested for the North Complex fire.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and Yuba County Sheriff's Office for mutual aid provided during the North Complex Fire and authorize the Sheriff/Coroner to sign.
5.11Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff’s Office and various entities for mutual aid provided during the LNU Complex Fire and authorize the Sheriff/Coroner to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval of the Memorandum of Agreement (MOA) between the County of Lake and various entities for law enforcement mutual aid requested for the LNU Complex fire.
Not applicable
Recommended Action
Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and various entities for mutual aid provided during the LNU Complex Fire and authorize the Chairman to sign.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and various entities for mutual aid provided during the LNU Complex Fire and authorize the Chairman to sign.
Executive Summary: The Sheriff's Department requests your Board's approval of the Memorandum of Agreement (MOA) between the County of Lake and various entities for law enforcement mutual aid requested for the LNU Complex fire.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Agreement (MOA) Between the Lake County Sheriff's Office and various entities for mutual aid provided during the LNU Complex Fire and authorize the Chairman to sign.
5.12(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) Authorize the Sheriff/Coroner or his designee to sign the Project Agreement
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. There are four (4) originals of the Program Agreement that need to be returned to the State for signature. Please prepare a minute order authorizing the Sheriff/Coroner or his designee to sign the Project Agreement.
A budget adjustment will be processed during the mid-year budget update.
Not applicable
Recommended Action
The Sheriff's Department recommends (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
| Estimated Cost | 31,195 |
|---|
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
Executive Summary: The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program. The grant was electronically submitted and now requires your Board's approval of the attached Resolution and Program Agreement. There are four (4) originals of the Program Agreement that need to be returned to the State for signature. Please prepare a minute order authorizing the Sheriff/Coroner or his designee to sign the Project Agreement.
A budget adjustment will be processed during the mid-year budget update.
If not budgeted, fill in the blanks below only:
Estimated Cost: _31,195___ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and (b) authorize the Sheriff/Coroner or his designee to sign the Project Agreement
5.13(a) Approve Letter of Agreement between the Lake County Sheriff's Office and the Drug Enforcement Administration (DEA) of the United States Department of Justice (DOJ) in the amount of $275,000 for the period October 1, 2020 to September 30, 2021; and (b) Authorize Sheriff to sign the Agreement and (c) Authorize the Chairman to sign Workplace Certifications and Grant Assurances
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's office requests approval of the Drug Enforcement Administration Marijuana Eradication Agreement for federal fiscal year 2020/21. This agreement is in the amount of $275,000. These funds are allocated in the FY2020/21 Sheriff/Marijuana budget request for Budget Unit 2203 in the amount of $210,000. An adjustment will be made during the mid-year budget review.
Not applicable
Recommended Action
(a) Approve Letter of Agreement between the Lake County Sheriff's Office and the Drug Enforcement Administration (DEA) of the United States Department of Justice (DOJ) in the amount of $275,000 for the period October 1, 2020 to September 30, 2021; and (b) authorize Sheriff to sign the Agreement and (c) authorize the Chairman to sign Workplace Certifications and Grant Assurances
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve Letter of Agreement between the Lake County Sheriff's Office and the Drug Enforcement Administration (DEA) of the United States Department of Justice (DOJ) in the amount of $275,000 for the period October 1, 2020 to September 30, 2021; and (b) authorize Sheriff to sign the Agreement and (c) authorize the Chairman to sign Workplace Certifications and Grant Assurances
Executive Summary: The Sheriff's office requests approval of the Drug Enforcement Administration Marijuana Eradication Agreement for federal fiscal year 2020/21. This agreement is in the amount of $275,000. These funds are allocated in the FY2020/21 Sheriff/Marijuana budget request for Budget Unit 2203 in the amount of $210,000. An adjustment will be made during the mid-year budget review.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve Letter of Agreement between the Lake County Sheriff's Office and the Drug Enforcement Administration (DEA) of the United States Department of Justice (DOJ) in the amount of $275,000 for the period October 1, 2020 to September 30, 2021; and (b) authorize Sheriff to sign the Agreement and (c) authorize the Chairman to sign Workplace Certifications and Grant Assurances
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.13 with the exception of items 5.3 and 5.13 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Item 5.13 was pulled from the agenda.
6. Timed Items
6.19:00 A.M. - Remarks from outgoing Supervisor Brown and Presentations/Commendations thereto
Proclamation
Presentation Only.
Clerk’s notes: Supervisor Brown spoke. Chair Simon read the proclamation into the record and presented it to Supervisor Brown. County Administrative Officer Carol Huchingson, County Counsel Anita Grant, Senator Mike McGuire, Congressman Mike Thompson, Sheriff Brian Martin, Auditor-Controller Cathy Saderlund, DPW/ WR/ CDD Director Scott De Leon, Registrar of Voters Maria Valadez, Public Services Director Lars Ewing, Deputy Public Services Director Kati Galvani, and IT Technician Jake Reinke spoke.
Chair Simon asked if anyone present wished to speak and the following people spoke via Zoom spoke: Ed Robey, Melissa Fulton, and Brenna Sullivan. The following people present in the Board of Supervisors Chamber spoke: Lance Williams and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.29:15 A.M. - Administer Oath of Office to District 1, District 4 and District 5 Supervisors
Ceremonial Item
The Oath of Office was administered.
Clerk’s notes: Maria Valadez administered the Oath of Office to Supervisor Moke Simon, Supervisor Jessica Pyska, and Supervisor Tina Scott.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:16 A.M. - Election of Chair of the Board of Supervisors and Vice-Chair of the Board of Supervisors for 2021 (Outgoing Chair conducts election)
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Sabatier as Chair of the Board of Supervisors for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Crandell as Vice Chair of the Board of Supervisor for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
Clerk’s notes: Chair Simon presented the item to the Board.
Chair Simon asked if anyone present wished to speak. No one wished to speak and the public input portion of this item closed.
6.49:17 A.M. - (Sitting as the Lake County Board of Equalization) - Election of Chair and Vice-Chair of the Lake County Local Board of Equalization for 2021
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Sabatier as Chair of the Board of Equalization for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Crandell as Vice Chair of the Board of Equalization for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:18 A.M. - (Sitting as the Lake County In-Home Supportive Services) - Election of Chair and Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2021
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Sabatier as Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
On motion of Supervisor Scott, and by vote of the Board, appointed Supervisor Crandell as Vice Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2021. The motion carried by the following vote:
Ayes- Supervisors: 5 - Sabatier, Crandell, Scott, Pyska, and Simon
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:19 A.M. - Appoint/reappoint members of the Lake County Planning Commission for a two year term (a) Reappoint District 1 Commissioner John H. Hess III; (b) Reappoint District 2 Commissioner Everardo Chavez Perez; (c) Reappoint District 3 Commissioner Batsulwin A. Brown; (d) Reappoint District 4 Commissioner Christina Price; and (e) Appoint District 5 Commissioner Lance Williams
Appointment
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, reappointed the members of the Lake County Planning Commission. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Pyska, and by vote of the Board, appointed Lance Williams as District 5 Planning Commissioner. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.79:30 A.M. - PUBLIC INPUT
Report
Clerk’s notes: Jean Yanich from Twin Lakes spoke.
6.89:35 A.M. - Presentation of Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
Proclamation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks third among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center has been instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time for all of us to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2021 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
Recommended Action
Presentation Only
Original memo text
Memorandum
Date: January 5, 2020
To: The Honorable Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Presentation of Proclamation Designating the Month of January 2021 as Human Trafficking Awareness Month in Lake County
Executive Summary: (include fiscal and staffing impact narrative):
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most basic human rights and deprives victims of human dignity and denies freedom to 32 million people around the world; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks third among the states in the number of potential reports of human trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth for commercial sex acts. It is imperative that our young people and their families learn how to recognize risks and resist predators who use coercion and threats to manipulate children and young adults into sex and labor trafficking; and
WHEREAS, Lake Family Resource Center has been instrumental in leading the way in the County of Lake in addressing human trafficking by providing 24-hour hotline services, and continuing support, advocacy and accompaniment to survivors; and
WHEREAS, preventing human trafficking in Lake County must include active public and private efforts to help recognize and acknowledge existence; and it is time for all of us to start conversations, take appropriate action and support one another to create a safer environment for all residents; and
WHEREAS, many organizations such as the District Attorney's Office, Sheriff's Office, Lakeport Police Department, Clearlake Police Department and Lake Family Resource Center are committed to ending Human Trafficking in Lake County and provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT PROCLAIMED that the month of January 2021 is designated as Human Trafficking Awareness Month in Lake County, and our community is urged to support the efforts of the agencies assisting victims of human trafficking and urges all local governments, schools, businesses and community members to be aware and report any suspicious activity to local police departments and help shine the light on trafficking.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation Only
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Scott read the proclamation into the record and presented it to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.99:45 A.M. - Consideration of formation of the Lake County Agricultural (Ag) Advisory Committee
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am recommending formation of a new committee to focus on our agricultural industry, for the purposes of advising our Board regarding the needs and interests of all local ag stakeholders.
I propose the new committee be entitled, "The Lake County Ag Advisory Committee" and be comprised of the following seven seats:
District 4 Supervisor
District 5 Supervisor
3 members who are crop growers
1 member who is an organic farmer
1 member who is an ag processor
If approved, I request that staff will post notice of the committee's formation and seek applications from qualified persons. It is intended that the committee meet seasonally, or as issues arise, and hold public meetings subject to the Brown Act.
Recommended Action
Approve formation of the Lake County Agricultural (Ag) Advisory Committee.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: District 5 Supervisor, Jessica Pyska
Subject: Approve formation of the Lake County Agricultural (Ag) Advisory Committee
Executive Summary: (include fiscal and staffing impact narrative):
I am recommending formation of a new committee to focus on our agricultural industry, for the purposes of advising our Board regarding the needs and interests of all local ag stakeholders.
I propose the new committee be entitled, "The Lake County Ag Advisory Committee" and be comprised of the following seven seats:
District 4 Supervisor
District 5 Supervisor
3 members who are crop growers
1 member who is an organic farmer
1 member who is an ag processor
If approved, I request that staff will post notice of the committee's formation and seek applications from qualified persons. It is intended that the committee meet seasonally, or as issues arise, and hold public meetings subject to the Brown Act.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve formation of the Lake County Agricultural (Ag) Advisory Committee.
On motion of Supervisor Pyska, and by vote of the Board, approved the formation of the Lake County Agricultural Advisory Committee with Supervisor Pyska and Supervisor Scott as Board Member Representatives and five members of the Committee being from the public. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisor Pyska presented the item to the Board. Agricultural Commissioner Steve Hajik and County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Lance Williams. The following people spoke via Zoom: Brenna Sullivan, Sharon Zoller, and Dani Primas. No one else wished to speak and the public input portion of this item was closed.
6.1010:30 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: January 12, 2021
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board. Epidemiologist Sara Marikos presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Chairman's recommended 2021 Committee Assignments for Members of the Board of Supervisors
Appointment
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
After discussions with Supervisor Simon and Supervisor Sabatier, we have made adjustments and recommendations which you will find attached.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2021 Committee Assignments for Members of the Board of Supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 5, 2021
SUBJECT: Consideration of Chairman's recommended 2021 Committee Assignments for Members of the Board of Supervisors
EXECUTIVE SUMMARY:
After discussions with Supervisor Simon and Supervisor Sabatier, we have made adjustments and recommendations which you will find attached.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2021 Committee Assignments for Members of the Board of Supervisors.
On motion of Supervisor Simon, and by vote of the Board, approved Chairman's recommended 2021 Committee Assignments for Members of the Board of Supervisors. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Letter of Support for Lake County Fairgrounds
Action Item
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Fairgrounds is struggling during this pandemic. Its largest revenue streams are based on activities and events that occur annually on its 65-acre property. However, due to COVID-19, many, if not all, of these events have been cancelled or postponed until further notice. Two sources of funds have been held back due to re-interpretations or specific criteria.
AB 1499 was written to ensure that the state would provide 3/4 of 1% of the revenue from fairgrounds statewide. This was passed in October 2017. However, due to internal department changes in the state, Assemblymember Gray, who authored the bill, allowed it to take more time to be implemented. It is now being implemented and the numbers approved for the budget show a fiscal year representation versus a calendar year representation of the 1%. Fairgrounds work on a calendar year according to Gray and the state works on a fiscal year. This has almost dropped the available resources via AB1499 by half. Attached is a letter from Assemblymember Gray reacting to this change.
The governor's budget has set aside $40.3 million for fairgrounds. However, this money could only be accessed if all staff had been laid off. Many fairgrounds have had limited access to this pot of money for varying reasons, leaving approximately $21.9 million left. The governor has the chance to revise his budget in January and I would like to request that he change the criteria for access and the use of those funds so that our fairgrounds can be carried through this pandemic and continue to serve the people of Lake County, especially with its social venues and its dedication to highlighting our local agriculture.
Our fairgrounds are important to Lake County for the simple fact that it is one of the venues in our communities to offer that kind of space for activities. And due to the space, it is also a great property to use for stage emergency teams such as CalFire and others when we need assistance. Losing our fairgrounds is not something that Lake County needs to see happen during this pandemic, therefore I have written this letter that if approved will be sent to Governor Newsom, our state representatives, and CDFA.
Recommended Action
Approve the letter of support for our Lake County Fairgrounds
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Consideration of Letter of Support for Lake County Fairgrounds
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Fairgrounds is struggling during this pandemic. Its largest revenue streams are based on activities and events that occur annually on its 65-acre property. However, due to COVID-19, many, if not all, of these events have been cancelled or postponed until further notice. Two sources of funds have been held back due to re-interpretations or specific criteria.
AB 1499 was written to ensure that the state would provide 3/4 of 1% of the revenue from fairgrounds statewide. This was passed in October 2017. However, due to internal department changes in the state, Assemblymember Gray, who authored the bill, allowed it to take more time to be implemented. It is now being implemented and the numbers approved for the budget show a fiscal year representation versus a calendar year representation of the 1%. Fairgrounds work on a calendar year according to Gray and the state works on a fiscal year. This has almost dropped the available resources via AB1499 by half. Attached is a letter from Assemblymember Gray reacting to this change.
The governor's budget has set aside $40.3 million for fairgrounds. However, this money could only be accessed if all staff had been laid off. Many fairgrounds have had limited access to this pot of money for varying reasons, leaving approximately $21.9 million left. The governor has the chance to revise his budget in January and I would like to request that he change the criteria for access and the use of those funds so that our fairgrounds can be carried through this pandemic and continue to serve the people of Lake County, especially with its social venues and its dedication to highlighting our local agriculture.
Our fairgrounds are important to Lake County for the simple fact that it is one of the venues in our communities to offer that kind of space for activities. And due to the space, it is also a great property to use for stage emergency teams such as CalFire and others when we need assistance. Losing our fairgrounds is not something that Lake County needs to see happen during this pandemic, therefore I have written this letter that if approved will be sent to Governor Newsom, our state representatives, and CDFA.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the letter of support for our Lake County Fairgrounds
On motion of Supervisor Scott, and by vote of the Board, approved Letter of Support for Lake County Fairgrounds as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Tom Turner and Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Temporarily Closing the Board of Supervisors Chambers for in-person meetings
Action Item
Adopted — Pass
Carried 3-2 — moved by Simon
⚠ Vote count disputed — aye: record says 5, names 3. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Crandell: aye Pyska: aye Sabatier: nay Scott: nay Simon: aye
⚠ Vote count disputed — aye: record says 5, names 3. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Crandell: aye Pyska: aye Sabatier: nay Scott: nay Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
COVID-19 cases are on the rise in Lake County and throughout California. In recent weeks, there have been a number of positive cases identified in County facilities and action has been taken. As visible community leaders, it is our Board's responsibility to model appropriate caution for local residents and businesses. You will recall that we closed our facilities during the shelter in place order in Spring 2020. We later reopened our Board Chambers to the public on 06/20/20. With increasing concern, we reconsidered a proposal to revert to virtual meetings on 07/14/20 and determined to stay the course, keeping the Chambers open. Unfortunately, the rate of infection in the community changed significantly in the Fall and is worsening as we enter the Winter of 2020.
Allowing members of the public in the Board Chambers invites the kind of large gatherings we are seeking to avoid, in order to slow the spread of the virus. It has been obvious that most people remain most comfortable participating remotely, as we have consistently had far more zoom participants join our meetings than we had in-person participants, even before the pandemic.
At this time, continuing to host the public in the Chambers, with some people on-site, with recirculating air, for extended periods of time, despite being socially distanced, has the potential to place members of the public, our employees and ourselves at unnecessary and avoidable risk of contracting the virus. As you are likely aware, based on similar concerns, the courts have suspended jury trials and our County neighbors to the west have been conducting virtual Board meetings for months - with their chambers and County offices closed to in-person service.
It is my recommendation we revert to virtual Board meetings only for the time being and continuously re-evaluate pandemic conditions in Lake County with plans to reopen, returning to our hybrid mode, with both in-person and virtual participation, as soon as reasonably possible. Our meetings would be accessible in ZOOM, for all who want to directly participate, and via Facebook, Granicus and on PEG Channel 8, for those that prefer to view only. Members of the public with no internet access can call in to participate or listen via ZOOM. Bottom line, we can make the public's business very accessible to the public, without creating unnecessary public health risk. In my opinion, that's exactly what we should do for now.
Recommended Action
By motion, take action to temporarily close the Board of Supervisors Chambers for in-person meetings effective with our January 12, 2021 meeting, with said closure to be re-evaluated weekly.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Moke Simon, District 1 Supervisor
Subject: Consideration of Temporarily Closing the Board of Supervisors Chambers for in-person meetings
Executive Summary: (include fiscal and staffing impact narrative):
COVID-19 cases are on the rise in Lake County and throughout California. In recent weeks, there have been a number of positive cases identified in County facilities and action has been taken. As visible community leaders, it is our Board's responsibility to model appropriate caution for local residents and businesses. You will recall that we closed our facilities during the shelter in place order in Spring 2020. We later reopened our Board Chambers to the public on 06/20/20. With increasing concern, we reconsidered a proposal to revert to virtual meetings on 07/14/20 and determined to stay the course, keeping the Chambers open. Unfortunately, the rate of infection in the community changed significantly in the Fall and is worsening as we enter the Winter of 2020.
Allowing members of the public in the Board Chambers invites the kind of large gatherings we are seeking to avoid, in order to slow the spread of the virus. It has been obvious that most people remain most comfortable participating remotely, as we have consistently had far more zoom participants join our meetings than we had in-person participants, even before the pandemic.
At this time, continuing to host the public in the Chambers, with some people on-site, with recirculating air, for extended periods of time, despite being socially distanced, has the potential to place members of the public, our employees and ourselves at unnecessary and avoidable risk of contracting the virus. As you are likely aware, based on similar concerns, the courts have suspended jury trials and our County neighbors to the west have been conducting virtual Board meetings for months - with their chambers and County offices closed to in-person service.
It is my recommendation we revert to virtual Board meetings only for the time being and continuously re-evaluate pandemic conditions in Lake County with plans to reopen, returning to our hybrid mode, with both in-person and virtual participation, as soon as reasonably possible. Our meetings would be accessible in ZOOM, for all who want to directly participate, and via Facebook, Granicus and on PEG Channel 8, for those that prefer to view only. Members of the public with no internet access can call in to participate or listen via ZOOM. Bottom line, we can make the public's business very accessible to the public, without creating unnecessary public health risk. In my opinion, that's exactly what we should do for now.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: By motion, take action to temporarily close the Board of Supervisors Chambers for in-person meetings effective with our January 12, 2021 meeting, with said closure to be re-evaluated weekly.
On motion of Supervisor Simon, and by vote of the Board, approved Temporarily Closing the Board of Supervisors Chambers for in-person meetings and approved to reevaluate the closure on a weekly basis. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, and Pyska
Nays- Supervisors: 2 - Scott and Sabatier
Clerk’s notes: Supervisor Simon presented the item to the Board. County Administrative Officer Carol Huchingson and County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chamber spoke: Joan Moss. The following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
7.5(a) Consideration of amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol; and (b) Consideration of request to form a Board ad hoc committee to work with Department Heads regarding this protocol
Action Item
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Worksite Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Review has occurred on June 16, 2020, July 14, 2020, July 21, 2020, August 11, 2020, September 15, 2020, October 20, 2020, November 17, 2020 and on December 1, 2020.
Based on evolving guidance and the increasing number of cases occurring in County offices, I recommend your Board approve amendment to the protocol, with thirty day reviews to continue. In addition, I am recommending your Board appoint an ad hoc committee comprised of two district supervisors to work with Department Heads and myself on workplace safety and protocol compliance.
The changes to the protocol itself are somewhat minor this date, as illustrated in the version with track changes. Per the guidance, quarantine periods are adjusted from 14 days to 10. Perhaps the most significant changes to this proposed amendment are the two addendums. First, we have added an FAQ section for managers and supervisors, intended to address the many questions coming from departments. Next, to comply with CalOSHA requirements, we have added an investigative form, which must be used when there is an employee positive and, depending on the outcome of an investigation, an exposure notification form for co-workers who may have had close contact.
While most recent amendments to the policy have been approved on your Board's consent agenda, on January 5, we request the opportunity to review and discuss with your Board. One concern that is not presently included in the protocol is limiting employee movement in our facilities. Given the increasing number of cases, your Board may wish to add a directive to staff to remain only in their own work and break areas and not to have in-person contact with other offices or employees outside those areas. Admittedly, this protocol is a constantly evolving form of guidance for County employees and we look forward to further refinement from discussion with your Board.
Recommended Action
(a) Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol, subject to ongoing thirty day reviews.
(b) Appoint an ad hoc committee comprised of two district supervisors to work with Department Heads and the CAO on workplace safety and protocol compliance.
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Consideration of amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol; and (b) Consideration of request to form a Board ad hoc committee to work with Department Heads regarding this protocol
Executive Summary: (include fiscal and staffing impact narrative):
As your Board recalls, when you first approved the COVID-19 Worksite Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Review has occurred on June 16, 2020, July 14, 2020, July 21, 2020, August 11, 2020, September 15, 2020, October 20, 2020, November 17, 2020 and on December 1, 2020.
Based on evolving guidance and the increasing number of cases occurring in County offices, I recommend your Board approve amendment to the protocol, with thirty day reviews to continue. In addition, I am recommending your Board appoint an ad hoc committee comprised of two district supervisors to work with Department Heads and myself on workplace safety and protocol compliance.
The changes to the protocol itself are somewhat minor this date, as illustrated in the version with track changes. Per the guidance, quarantine periods are adjusted from 14 days to 10. Perhaps the most significant changes to this proposed amendment are the two addendums. First, we have added an FAQ section for managers and supervisors, intended to address the many questions coming from departments. Next, to comply with CalOSHA requirements, we have added an investigative form, which must be used when there is an employee positive and, depending on the outcome of an investigation, an exposure notification form for co-workers who may have had close contact.
While most recent amendments to the policy have been approved on your Board's consent agenda, on January 5, we request the opportunity to review and discuss with your Board. One concern that is not presently included in the protocol is limiting employee movement in our facilities. Given the increasing number of cases, your Board may wish to add a directive to staff to remain only in their own work and break areas and not to have in-person contact with other offices or employees outside those areas. Admittedly, this protocol is a constantly evolving form of guidance for County employees and we look forward to further refinement from discussion with your Board.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(a) Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol, subject to ongoing thirty day reviews.
(b) Appoint an ad hoc committee comprised of two district supervisors to work with Department Heads and the CAO on workplace safety and protocol compliance.
On motion of Supervisor Scott, and by vote of the Board, approved amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Crandell, and by vote of the Board, approved formation of a Board ad hoc committee to work with Department Heads regarding this protocol and appointed Supervisor Simon and Supervisor Scott to the committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: a) County Administrative Officer Carol Huchingson presented the item to the Board. Human Resources Director Pam Samac spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of an Agreement between Lake County Health Services and KnoQoti Native Wellness, Inc., for RFP #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach for a one time cost of $70,900 and authorize the Board Chair to sign
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Lake County Health Services Department's Epidemiologist produces reports providing data regarding the distribution of COVID-19 cases within Lake County. Recently released reports identified that the Native American Population is experiencing a disproportionately higher rate of COVID-19 infections. Native Americans make up about 8% of the county population, and 8% of COVID-19 cases. On December 1, 2020, Lake County Health Services issued a Request for Proposals #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach. The full body of work under this award encompasses outreach and community engagement, public health education and information, identification and implementation of strategies to increase testing and facilitate vaccination efforts, and provide resources and support for people and families needing to isolate or quarantine. The overall goal of this RFP is to prevent new COVID-19 infections and reduce the daily case rate among Native American residents.
Proposals were solicited publically and included posting to the Lake County Bids & RFP Webpage. Three proposal was received from the following organization:
Scotts Valley Band of Pomo Indians (Local) with a bid of $70,150,
IEM (Out of State) with a bid of $70,964,
KnoQoti Native Wellness, Inc. (Local) with a bid of $70,900,
The proposals were reviewed by the RFP Selection Committee who determined that KnoQoti Native Wellness, Inc., met all requirements of the proposal. KnoQoti Native Wellness, Inc., has submitted a responsive proposal and can provide support within the budget constraints.
Lake County Health Services has applied for and received State COVID-19 ELC funding. We have allocated $263,232.00 to assist the disproportionately impacted populations. The State will reimburse the County based on submitted claims.
Staff respectfully requests your approval of the attached Agreement.
Recommended Action
Approve Agreement between Lake County Health Services and KnoQoti Native Wellness, Inc., for RFP #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach for a one time cost of $70,900 and authorize the Board Chair to sign
Original memo text
Memorandum
Date: January 5, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer for Denise Pomeroy, Health Services Director
Subject: Consideration of an Agreement between Lake County Health Services and KnoQoti Native Wellness, Inc., for RFP #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach for a one time cost of $70,900 and authorize the Board Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
The Lake County Health Services Department's Epidemiologist produces reports providing data regarding the distribution of COVID-19 cases within Lake County. Recently released reports identified that the Native American Population is experiencing a disproportionately higher rate of COVID-19 infections. Native Americans make up about 8% of the county population, and 8% of COVID-19 cases. On December 1, 2020, Lake County Health Services issued a Request for Proposals #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach. The full body of work under this award encompasses outreach and community engagement, public health education and information, identification and implementation of strategies to increase testing and facilitate vaccination efforts, and provide resources and support for people and families needing to isolate or quarantine. The overall goal of this RFP is to prevent new COVID-19 infections and reduce the daily case rate among Native American residents.
Proposals were solicited publically and included posting to the Lake County Bids & RFP Webpage. Three proposal was received from the following organization:
Scotts Valley Band of Pomo Indians (Local) with a bid of $70,150,
IEM (Out of State) with a bid of $70,964,
KnoQoti Native Wellness, Inc. (Local) with a bid of $70,900,
The proposals were reviewed by the RFP Selection Committee who determined that KnoQoti Native Wellness, Inc., met all requirements of the proposal. KnoQoti Native Wellness, Inc., has submitted a responsive proposal and can provide support within the budget constraints.
Lake County Health Services has applied for and received State COVID-19 ELC funding. We have allocated $263,232.00 to assist the disproportionately impacted populations. The State will reimburse the County based on submitted claims.
Staff respectfully requests your approval of the attached Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement between Lake County Health Services and KnoQoti Native Wellness, Inc., for RFP #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach for a one time cost of $70,900 and authorize the Board Chair to sign
On motion of Supervisor Simon, and by vote of the Board, approved Agreement between Lake County Health Services and KnoQoti Native Wellness, Inc., for RFP #LCHS 20-002 Prevention, Detection and Support: A Lake County COVID-19 Initiative for Native American-Focused Outreach for a one time cost of $70,900 and authorized the Board Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Iyesha Miller presented the item to the Board. KnoQoti representative Kyle Bill spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
7.7Consideration of the following Advisory Board appointments:
Animal Control Advisory Board
Emergency Medical Care Committee (EMCC)
Glenbrook Cemetery District
Hartley Cemetery District
Kelseyville Cemetery District
Lake County (IHSS) Public Authority Advisory Committee
Lake County Resource Conservation District
Lucerne Area Town Hall (LATH)
Maternal Child and Adolescent Health (MCAH)
Spring Valley CSA #2 Advisory Board
Appointment
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Animal Control Advisory Committee: Vacancies: (3)
Applicant: Eileen McSorley - New Appointment for District 3
Linda King - New Appointment Member at Large
Daniel Connaughton - New Appointment for District 1
Emergency Medical Care Committee: Vacancies - (2) Hospitals - Sutter-Lakeside & Redbud Hospitals (1 each), (2) ER Affiliated-Medical Care Coordinator, (1) Paramedic Representative, (1) Private Ambulance Company, (5) Fire Departments, (4) Others - Consumer - Interested Group Category
Applicant: Ronald Fedele - Reappoint for Consumer-Interested Group Category
Steven Schepper - Reappoint for Consumer-Interested Group Category
William M. Sapeta - Reappoint for Fire Department
Scott Knight - New Appointment for Hospitals
James Dowdy - Reappoint for Fire Department
JohnRey Hassan - New Appointment for Private Ambulance
Robin Scott - New Appointment for ER Affiliated-Medical Care
Lynne Kinniburgh - New Appointment for ER Affiliated-Medical Care
Carolee Martin - New Appointment for Consumer-Interested Group Category
Glenbrook Cemetery District: Vacancies - (2) General Membership
Applicant: Stephen Barnes - Reappoint for General Membership
Applicant: Douglas Domer - Reappoint for General Membership
Hartley Cemetery District: Vacancies - (2) General Membership
Applicant: Jeanette Kemp - Reappoint to General Membership
Kelseyville Cemetery District: Vacancies - (4) General Membership
Applicant: Richard Feiro - New Appointment for General Membership
Robert Renker - New Appointment for General Membership
Paul Laurenroth - Reappoint for General Membership
Michael Powers - Reappoint for General Membership
Lake County (IHSS) Public Authority Advisory Committee: Vacancies - (4) Senior Consumers, (1) Disabled Community Rep, (1) Disabled Consumer (2) Senior Community Reps, and (2) Providers
Applicant: Robert Taylor - Reappoint for Disabled Community Rep
Lake County Resource Conservation District: Vacancies - (1) District 3 Membership
Applicant: C. Randall Krag - New Appointment to District 3 Membership
Lucerne Area Town Hall (LATH): Vacancies - (5) General Membership
Applicant: Jason Mohon - New Appointment for General Membership
Kevin Waycik - Reappoint for General Membership
Mahealani Urquiza - Reappoint for General Membership
Loretta Krentz - New Appointment for General Membership
Andrew Peterson - New Appointment for General Membership
Maternal Child and Adolescent Health (MCAH): Vacancies: (7) General Membership
Applicant: Helaine Moore - Reappoint for General Membership
Daphne Colacion - Reappoint for General Membership
Carla Ritz - Reappoint for General Membership
April Giambra - Reappoint for General Membership
Kimberly Tangermann - Reappoint for General Membership
Spring Valley CSA #2 Advisory Board: Vacancies: (3) General Membership
Applicant: Edward Smith - Reappoint for General Membership
Joe G. Welz - Reappoint for General Membership
Upper Lake Cemetery District: Vacancies: (1) General Membership
Applicant: Patricia Beristianos - Reappoint for General Membership
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: January 5, 2021
To: Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Animal Control Advisory Committee: Vacancies: (3)
Applicant: Eileen McSorley - New Appointment for District 3
Linda King - New Appointment Member at Large
Daniel Connaughton - New Appointment for District 1
Emergency Medical Care Committee: Vacancies - (2) Hospitals - Sutter-Lakeside & Redbud Hospitals (1 each), (2) ER Affiliated-Medical Care Coordinator, (1) Paramedic Representative, (1) Private Ambulance Company, (5) Fire Departments, (4) Others - Consumer - Interested Group Category
Applicant: Ronald Fedele - Reappoint for Consumer-Interested Group Category
Steven Schepper - Reappoint for Consumer-Interested Group Category
William M. Sapeta - Reappoint for Fire Department
Scott Knight - New Appointment for Hospitals
James Dowdy - Reappoint for Fire Department
JohnRey Hassan - New Appointment for Private Ambulance
Robin Scott - New Appointment for ER Affiliated-Medical Care
Lynne Kinniburgh - New Appointment for ER Affiliated-Medical Care
Carolee Martin - New Appointment for Consumer-Interested Group Category
Glenbrook Cemetery District: Vacancies - (2) General Membership
Applicant: Stephen Barnes - Reappoint for General Membership
Applicant: Douglas Domer - Reappoint for General Membership
Hartley Cemetery District: Vacancies - (2) General Membership
Applicant: Jeanette Kemp - Reappoint to General Membership
Kelseyville Cemetery District: Vacancies - (4) General Membership
Applicant: Richard Feiro - New Appointment for General Membership
Robert Renker - New Appointment for General Membership
Paul Laurenroth - Reappoint for General Membership
Michael Powers - Reappoint for General Membership
Lake County (IHSS) Public Authority Advisory Committee: Vacancies - (4) Senior Consumers, (1) Disabled Community Rep, (1) Disabled Consumer (2) Senior Community Reps, and (2) Providers
Applicant: Robert Taylor - Reappoint for Disabled Community Rep
Lake County Resource Conservation District: Vacancies - (1) District 3 Membership
Applicant: C. Randall Krag - New Appointment to District 3 Membership
Lucerne Area Town Hall (LATH): Vacancies - (5) General Membership
Applicant: Jason Mohon - New Appointment for General Membership
Kevin Waycik - Reappoint for General Membership
Mahealani Urquiza - Reappoint for General Membership
Loretta Krentz - New Appointment for General Membership
Andrew Peterson - New Appointment for General Membership
Maternal Child and Adolescent Health (MCAH): Vacancies: (7) General Membership
Applicant: Helaine Moore - Reappoint for General Membership
Daphne Colacion - Reappoint for General Membership
Carla Ritz - Reappoint for General Membership
April Giambra - Reappoint for General Membership
Kimberly Tangermann - Reappoint for General Membership
Spring Valley CSA #2 Advisory Board: Vacancies: (3) General Membership
Applicant: Edward Smith - Reappoint for General Membership
Joe G. Welz - Reappoint for General Membership
Upper Lake Cemetery District: Vacancies: (1) General Membership
Applicant: Patricia Beristianos - Reappoint for General Membership
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Scott, and by vote of the Board, appointed Daniel Connaughton, Eileen McSorley and Linda King to the Animal Control Board, Robin Scott, JohnRey Hassan, James Dowdy, Lynne Kinniburgh, Ronald Fedele, Steven Schepper, Scott Knight, William Sapeta, and Carolee Martin to the Emergency Medical Care Committee, Stephen Barnes and Douglas Domer to the Glenbrook Cemetery District, Jeanette Kemp to the Hartley Cemetery, Robert Taylor to the IHSS Board, Paul Lauenroth, Michael Powers, Richard Feiro, and Robert Renker to the Kelseyville Cemetery District, Jason Mohon, Mahealani Urquiza, Loretta Krentz, Andrew Peterson, and Kevin Waycik to the Lucerne Area Town Hall, Randall Krag to the Resource Conservation District, Patricia Beristianos to the Upper Lake Cemetery District, Carla Ritz, April Giambra, Daphne Colacion, Helaine Moore, and Kimberly Tangerman to the Maternal Child and Adolescent Health Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Discussion of Changes to State Management Standards for Treated Wood Waste and Direction to Staff for Future Efforts
Report
Staff memo
Background
Wood that has been preserved with chemicals for protection against pests and environmental conditions is called treated wood. Most commonly the wood is pressure-treated, though there are other treatment methods such as brushing, dipping or soaking. Typically treated wood is used in exterior applications where ground or water contact is likely; treated wood products include items such as fence posts, railroad ties, utility poles, landscape timbers, pilings, docks, piers, guardrail posts, decking, and lumber for numerous structural applications. When treated wood has reached the end of its service life it is considered treated wood waste (TWW) and is subject to California hazardous waste control laws for generators, transportation, and disposal.
State Statute and Regulations
In recognition that a variety of households and businesses statewide (e.g., retail stores, agricultural and industrial facilities, and numerous construction trades) generate, handle, and manage treated wood waste, in 2007 the legislature enacted HSC 25150.7 to provide for a streamlined alternative management standard for TWW. Through the regulations the general community was provided a mechanism by which they could be in compliance with the law in place of the general hazardous waste control laws. In short, the cradle-to-grave (from point of generation until final disposal) alternative management standards lessen storage requirements, extend accumulation periods, allow shipments without a hazardous waste manifest or a hazardous waste hauler, and allow disposal at specific non-hazardous waste landfills with a composite liner. The County's Eastlake Sanitary Landfill has such a liner, which provides a local TWW disposal resource for county businesses and residents. The need for, and benefit of, the alternative standards is best summarized in the state's 2006 CEQA Initial Study: "While management (of TWW) as a hazardous waste would provide for the protection of human health and the environment, hazardous waste requirements would limit management and disposal options for a ubiquitous waste stream that tends to be generated by stakeholders not typically familiar with hazardous waste law."
However, the legislation that authorized the alternative management standards will expire on December 31, 2020, with no extension provided either in the existing legislation or through new legislation. Therefore, as of January 1, 2021, the use of alternative standards for TWW is no longer permitted and it is a fully regulated hazardous waste in California. Aside from the host of consequences to the entire TWW cradle-to-grave chain, one significant impact is that only Class 1 hazardous waste landfills can accept TWW in California. This means the only landfill in the entire state that is authorized to accept TWW for disposal is the Buttonwillow Landfill, located approximately 40 miles west of Bakersfield.
Legislation was proposed this year to allow for the continued use of the alternative management standards (SB 68, Galgiani), but it was vetoed by the governor. The solid waste industry and numerous local governments - to include the Rural County Representatives of California (RCRC) and the League of California Cities - expressed concerns over the veto; a December 1, 2020 coalition letter to the California Environmental Protection Agency (CalEPA) is included. In a December 16, 2020 response letter (also included), the Department of Toxics and Substance Control (DTSC) stated they are "aware that the pending sunset of the statute and repeal of the alternative management standards for treated wood waste will significantly impact the management of treated wood waste, imposing significant additional regulatory requirements on treated wood waste which have not been required for many years", and that "this significant change of status has created uncertainty and will result in many questions from generators and other handlers of treated wood waste." Regardless, DTSC acknowledges that there will NOT be a fix in place to afford a seamless transition.
Current Status
RCRC informs us that DTSC intends to pursue the issuance of temporary variances which in the short-term will allow treated wood waste to continue to be managed pursuant to the alternative management standards, and therefore continue to be disposed in composite lined landfills. The details of the variance application process is anticipated to be available by mid-February; however, the variances are subject to CEQA and notice requirements, along with the time required to prepare the application, so from a practical standpoint it is unclear when a variance might be in effect. Additionally DTSC is apparently exploring a six month variance period with an option for one six month extension. Which is intended to offer a solution now while DTSC pursues a legislative solution for a longer term fix with "hope that more protective, longer term solutions can be found to replace the continuation of the alternative management standards and disposal in solid waste landfills."
Regardless of any future short-term variance options or long-term legislative solutions, for the time being the Eastlake Landfill will not be permitted to accept TWW for disposal regardless of quantity or type of TWW generator (residential, commercial, industrial, utility, transportation, etc.).
Disposal and Storage Options
In light of the changes staff at, Public Services, C&S Waste Solutions, and South Lake Refuse and Recycling all investigated TWW disposal options outside of Lake County, to include Buttonwillow as well as out-of-state options. Disposal costs were in the range of $500-$600 per ton, which is approximately ten times the rate at the Eastlake Landfill. Furthermore this cost was only for disposal; transportation costs were not factored in and would be significant.
As an alternative to disposal, if treated wood will be reused in an appropriate future application it is by definition not considered TWW and may be stored in an appropriate manner, typically in either a closed container or on elevated blocks and tarped. However, once the treated wood is "relinquished" (i.e. removed from service for disposal or stored with the intent of being disposed), a different set of rules apply. In this case, temporary storage of TWW is a possibility but there are limitations such as duration and quantity of TWW to be stored, both with varying allowances dependent upon whether the generator of the waste is a "small quantity generator" (less than 1,000 kg of TWW per month) or "large quantity generator" (1,000 kg or more per month). The information above is based on a December 2020 DTSC document; however, Lake County Environmental Health (LCEH), the local agency certified by CalEPA to implement and enforce hazardous waste and hazardous materials regulatory management programs, should be contacted to consider each circumstance and make a determination. LCEH staff are aware of the changes and have been very helpful sharing information as it becomes available.
In light of the dynamic nature of the situation and the guidelines currently being developed by DTSC, the recommendation is for the Board to direct staff to monitor DTSC's variance-based temporary solution and work with RCRC and the County's solid waste task force (which will be meeting in the end of January) to determine the implications of both the short-term variance and long-term legislative efforts.
Recommended Action
Provide direction to staff to pursue the temporary variance process with DTSC and continue to work with RCRC for a long-term legislative solution
Original memo text
Date: January 5, 2021
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Discussion of Changes to State Management Standards for Treated Wood Waste and Direction to Staff for Future Efforts
Background
Wood that has been preserved with chemicals for protection against pests and environmental conditions is called treated wood. Most commonly the wood is pressure-treated, though there are other treatment methods such as brushing, dipping or soaking. Typically treated wood is used in exterior applications where ground or water contact is likely; treated wood products include items such as fence posts, railroad ties, utility poles, landscape timbers, pilings, docks, piers, guardrail posts, decking, and lumber for numerous structural applications. When treated wood has reached the end of its service life it is considered treated wood waste (TWW) and is subject to California hazardous waste control laws for generators, transportation, and disposal.
State Statute and Regulations
In recognition that a variety of households and businesses statewide (e.g., retail stores, agricultural and industrial facilities, and numerous construction trades) generate, handle, and manage treated wood waste, in 2007 the legislature enacted HSC 25150.7 to provide for a streamlined alternative management standard for TWW. Through the regulations the general community was provided a mechanism by which they could be in compliance with the law in place of the general hazardous waste control laws. In short, the cradle-to-grave (from point of generation until final disposal) alternative management standards lessen storage requirements, extend accumulation periods, allow shipments without a hazardous waste manifest or a hazardous waste hauler, and allow disposal at specific non-hazardous waste landfills with a composite liner. The County's Eastlake Sanitary Landfill has such a liner, which provides a local TWW disposal resource for county businesses and residents. The need for, and benefit of, the alternative standards is best summarized in the state's 2006 CEQA Initial Study: "While management (of TWW) as a hazardous waste would provide for the protection of human health and the environment, hazardous waste requirements would limit management and disposal options for a ubiquitous waste stream that tends to be generated by stakeholders not typically familiar with hazardous waste law."
However, the legislation that authorized the alternative management standards will expire on December 31, 2020, with no extension provided either in the existing legislation or through new legislation. Therefore, as of January 1, 2021, the use of alternative standards for TWW is no longer permitted and it is a fully regulated hazardous waste in California. Aside from the host of consequences to the entire TWW cradle-to-grave chain, one significant impact is that only Class 1 hazardous waste landfills can accept TWW in California. This means the only landfill in the entire state that is authorized to accept TWW for disposal is the Buttonwillow Landfill, located approximately 40 miles west of Bakersfield.
Legislation was proposed this year to allow for the continued use of the alternative management standards (SB 68, Galgiani), but it was vetoed by the governor. The solid waste industry and numerous local governments - to include the Rural County Representatives of California (RCRC) and the League of California Cities - expressed concerns over the veto; a December 1, 2020 coalition letter to the California Environmental Protection Agency (CalEPA) is included. In a December 16, 2020 response letter (also included), the Department of Toxics and Substance Control (DTSC) stated they are "aware that the pending sunset of the statute and repeal of the alternative management standards for treated wood waste will significantly impact the management of treated wood waste, imposing significant additional regulatory requirements on treated wood waste which have not been required for many years", and that "this significant change of status has created uncertainty and will result in many questions from generators and other handlers of treated wood waste." Regardless, DTSC acknowledges that there will NOT be a fix in place to afford a seamless transition.
Current Status
RCRC informs us that DTSC intends to pursue the issuance of temporary variances which in the short-term will allow treated wood waste to continue to be managed pursuant to the alternative management standards, and therefore continue to be disposed in composite lined landfills. The details of the variance application process is anticipated to be available by mid-February; however, the variances are subject to CEQA and notice requirements, along with the time required to prepare the application, so from a practical standpoint it is unclear when a variance might be in effect. Additionally DTSC is apparently exploring a six month variance period with an option for one six month extension. Which is intended to offer a solution now while DTSC pursues a legislative solution for a longer term fix with "hope that more protective, longer term solutions can be found to replace the continuation of the alternative management standards and disposal in solid waste landfills."
Regardless of any future short-term variance options or long-term legislative solutions, for the time being the Eastlake Landfill will not be permitted to accept TWW for disposal regardless of quantity or type of TWW generator (residential, commercial, industrial, utility, transportation, etc.).
Disposal and Storage Options
In light of the changes staff at, Public Services, C&S Waste Solutions, and South Lake Refuse and Recycling all investigated TWW disposal options outside of Lake County, to include Buttonwillow as well as out-of-state options. Disposal costs were in the range of $500-$600 per ton, which is approximately ten times the rate at the Eastlake Landfill. Furthermore this cost was only for disposal; transportation costs were not factored in and would be significant.
As an alternative to disposal, if treated wood will be reused in an appropriate future application it is by definition not considered TWW and may be stored in an appropriate manner, typically in either a closed container or on elevated blocks and tarped. However, once the treated wood is "relinquished" (i.e. removed from service for disposal or stored with the intent of being disposed), a different set of rules apply. In this case, temporary storage of TWW is a possibility but there are limitations such as duration and quantity of TWW to be stored, both with varying allowances dependent upon whether the generator of the waste is a "small quantity generator" (less than 1,000 kg of TWW per month) or "large quantity generator" (1,000 kg or more per month). The information above is based on a December 2020 DTSC document; however, Lake County Environmental Health (LCEH), the local agency certified by CalEPA to implement and enforce hazardous waste and hazardous materials regulatory management programs, should be contacted to consider each circumstance and make a determination. LCEH staff are aware of the changes and have been very helpful sharing information as it becomes available.
In light of the dynamic nature of the situation and the guidelines currently being developed by DTSC, the recommendation is for the Board to direct staff to monitor DTSC's variance-based temporary solution and work with RCRC and the County's solid waste task force (which will be meeting in the end of January) to determine the implications of both the short-term variance and long-term legislative efforts.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Provide direction to staff to pursue the temporary variance process with DTSC and continue to work with RCRC for a long-term legislative solution
Discussion Only.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Environmental Health Director Craig Wetherbee spoke.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Government Code section 54956.9 (d)(1) – Citizens for Environmental Protection and Responsible Planning v. County of Lake, et al.
Closed Session Item
8.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Government Code section 54956.9 (d)(2) (e)(3) – Claim of Lillie
Closed Session Item
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, approved the claimant's out of pocket costs in relation to settlement of the claim in the amount of $7,652.74. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
8.3Conference with Legal Counsel: Existing Litigation pursuant to Government Code section 54956.9 (d)(1) – Sabalone v. County of Lake
Closed Session Item