Board Of Supervisors — Tuesday, February 23, 2021
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: https://lakecounty.zoom.us/j/99262469530?pwd=bjF3WFJhQjRnVnlkRk45SUJXbVJpdz09 Meeting ID: 992 6246 9530 Passcode: 716806 One tap mobile +16699006833,,99262469530#,,,,*716806# US (San Jose) +12532158782,,99262469530#,,,,*716806# US (Tacoma)
To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Promoting Tolerance Respect Equity and Inclusion in Lake County
Proclamation
passed on consent
5.2Adopt Resolution Approving Agreement No. 20-SD17 with the State of California, Department of Food and Agriculture for Compliance with the Seed Service Program for Period July 1, 2020 through June 30, 2021 in the amount of $100
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Seed Services Program in Lake County from July 1, 2020 through June 30, 2021.The agreement amount is $100.00.
The Seed Services Program Agreement includes reimbursement for the necessary labor to perform inspections.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Request to adopt Agreement No. 20-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2020 through June 30, 2021
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
Subject: Adopt Resolution Approving Agreement No. 20-SD17 with the State of California, Department of Food and Agriculture for Compliance with the Seed Service Program for Period July 1, 2020 through June 30, 2021 in the amount of $100
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving the Agreement with the California Department of Food and Agriculture (CDFA) for the Seed Services Program in Lake County from July 1, 2020 through June 30, 2021.The agreement amount is $100.00.
The Seed Services Program Agreement includes reimbursement for the necessary labor to perform inspections.
Should the board adopt this resolution, please have the chair sign and return one original copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Request to adopt Agreement No. 20-SD17 with California Department of Food and Agriculture for compliance with the Seed Services program for period July 1, 2020 through June 30, 2021
5.3Approve Reissuance of Tax Refund Check from FY 16/17 in the amount of $1,403.52 issued to Teddy C. & Deanna M. Hingst.
Action Item
passed on consent
Staff memo
Executive Summary
The Auditor-Controller's office has received a request from Teddy C. and Deanna M. Hingst to reissue a check that was not cashed within six months of the date of issuance and is now void.
Check number 751086 was a supplemental refund for a reduction in value in the amount of $1,403.52, issued to Teddy C. & Deanna M. Hingst on 6/26/2017. Ms. Hingst states the check was lost during a home rebuild after the Clayton Fire. She has returned the uncashed check and has requested that we reissue the check. Attached is the supporting documentation for this request.
Government Code �29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement for void checks. The date of the check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the check for Teddy and Deanna Hingst.
Not applicable
Recommended Action
Approval to reissue check to Teddy C. and Deanna M. Hingst in the amount of $1,403.52.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller/County Clerk
Subject: Approve Reissuance of Tax Refund Check from FY 16/17 in the amount of $1,403.52 issued to Teddy C. & Deanna M. Hingst.
Executive Summary:
The Auditor-Controller's office has received a request from Teddy C. and Deanna M. Hingst to reissue a check that was not cashed within six months of the date of issuance and is now void.
Check number 751086 was a supplemental refund for a reduction in value in the amount of $1,403.52, issued to Teddy C. & Deanna M. Hingst on 6/26/2017. Ms. Hingst states the check was lost during a home rebuild after the Clayton Fire. She has returned the uncashed check and has requested that we reissue the check. Attached is the supporting documentation for this request.
Government Code �29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement for void checks. The date of the check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance; therefore, I respectfully request your approval to reissue the check for Teddy and Deanna Hingst.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approval to reissue check to Teddy C. and Deanna M. Hingst in the amount of $1,403.52.
5.4Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 to reflect adjustment to service rates and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Vista Pacifica has increased its rates for some specialty services and this will require a contract amendment to accommodate.
Recommended Action
Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 to reflect adjustment to service rates and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $78,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 to reflect adjustment to service rates and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Vista Pacifica has increased its rates for some specialty services and this will require a contract amendment to accommodate.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $78,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment 1 to the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 to reflect adjustment to service rates and authorize the Board Chair to sign the Amendment.
5.5Adopt Resolution Amending Resolution No 2020-134 Amending the Position Allocation for Year 2020-2021, Budget unit No. 2112 Child Support Services.
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, Resolution No. 2020-134 established Position Allocations for Fiscal Year 2020-2021, and was approved on September 17, 2020. Child Support Services now wishes to change our Accounting Technician position to a Child Support Assistant I/II position.
For greater than four years, the employee currently filling the Accounting Technician position has carried a complement of duties spanning the Accounting Technician and Child Support Assistant I/II Classifications. This was an adaptation to a declining number of total position allocations, and has been of tremendous value to our department. In order for this employee to avoid working above class, the longstanding agreement has been that her rate of pay is based on the higher paid Classification.
Historically, the Accounting Technician position had been paid more. Now, as a consequence of the Classification and Total Compensation Study, the Child Support Assistant I/II classification is the higher paid; because no Position Allocation change was made at the time of the Study, she is currently working above class. This employee is qualified for and has a history of successful work in both Classifications.
Today's action will Reclassify the employee's Position Allocation from Accounting Technician to Child Support Assistant I/II. This will maintain a longstanding arrangement demonstrated to be in the best interest of the employee and the County that significantly predates the Study. It was prepared in partnership with Administration's Human Resources Division, and has been determined neither a Classification and Compensation Study error nor a matter requiring approval by the Classification, Compensation, Recruitment and Retention Committee.
Not applicable
Recommended Action
Adopt Resolution amending Resolution 2020-134 Amending the Position allocation for Fiscal Year 2020-2021, Budget Unit No 2112, Child Support Services.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gail Woodworth - Child Support Services
Subject: Adopt Resolution Amending Resolution No 2020-134 Amending the Position Allocation for Year 2020-2021, Budget unit No. 2112 Child Support Services.
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, Resolution No. 2020-134 established Position Allocations for Fiscal Year 2020-2021, and was approved on September 17, 2020. Child Support Services now wishes to change our Accounting Technician position to a Child Support Assistant I/II position.
For greater than four years, the employee currently filling the Accounting Technician position has carried a complement of duties spanning the Accounting Technician and Child Support Assistant I/II Classifications. This was an adaptation to a declining number of total position allocations, and has been of tremendous value to our department. In order for this employee to avoid working above class, the longstanding agreement has been that her rate of pay is based on the higher paid Classification.
Historically, the Accounting Technician position had been paid more. Now, as a consequence of the Classification and Total Compensation Study, the Child Support Assistant I/II classification is the higher paid; because no Position Allocation change was made at the time of the Study, she is currently working above class. This employee is qualified for and has a history of successful work in both Classifications.
Today's action will Reclassify the employee's Position Allocation from Accounting Technician to Child Support Assistant I/II. This will maintain a longstanding arrangement demonstrated to be in the best interest of the employee and the County that significantly predates the Study. It was prepared in partnership with Administration's Human Resources Division, and has been determined neither a Classification and Compensation Study error nor a matter requiring approval by the Classification, Compensation, Recruitment and Retention Committee.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution amending Resolution 2020-134 Amending the Position allocation for Fiscal Year 2020-2021, Budget Unit No 2112, Child Support Services.
5.6Approve Minutes of the Board of Supervisors Meetings October 6, 2020, February 2, 2021 and February 9, 2021
Minutes
passed on consent
5.7Approve the Cost Sharing Agreement between the County of Lake and the City of Lakeport for Phase One of the Lake County Recreation Center Feasibility Study and Authorize the Chair to Sign the Agreement
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Recently Supervisor Scott and I have been in discussions with staff from the City of Lakeport, City of Clearlake, Lakeport Unified School District, and Hope Rising regarding the possibility of establishing a community recreation center in Lake County. Initially the conversations were focused on a desire for a public swimming pool in the Lakeport area, but over time the group widened its scope to the concept of a facility, not limited to a pool, where the greater Lake County community could develop a passion for health, wellness and fitness.
The discussions progressed to a point that a needs assessment and feasibility study were necessary to better inform the group and provide a basis for presentations to the respective governing bodies. Consequently, in October 2020 the City of Lakeport solicited a Request for Proposals (RFP) from qualified firms to conduct and prepare a needs assessment and feasibility study for the planning, funding and creation of an indoor multigenerational recreation center (or centers). Furthermore, the RFP requested firms to take a system-wide approach to evaluate current recreational facilities and amenities in in the area to help the task force and local agencies develop goals, policies, program pricing methodology and guidelines, along with achievable strategies.
The RFP separated the scope of work into two phases. Phase One proposes a market analysis, citizen participation plan, identification of potential partners, and a presentation of preliminary findings to the appropriate governing bodies. Phase Two would include the development of a concept design, cost estimates, operational analysis, and a final report to be presented to appropriate governing bodies. The cost estimate for Phase One is $60,000; the cost estimate for Phase Two is $92,000.
The task force recognized that the broader geography of the entire county may result in a recreation center with either one large combined center or two separate centers. With that in mind, the task force recommended equal financial participation from the three local agencies to fund the study, with the City of Lakeport as the awarding body for the contract. Consequently the County's recommended contribution is $20,000 for Phase One, and $31,000 for Phase Two. Funding for both phases was approved by your Board on February 9th through the Cannabis Internal Grant Program. However it is important to note that Phase Two would only be executed if the preliminary work performed in Phase One demonstrates a benefit of advancing the project, and would only include County financial participation upon your Board's approval after receiving a presentation of the preliminary findings.
Recommended Action
Approve the Cost Sharing Agreement between the County of Lake and the City of Lakeport for Phase One of the Lake County Recreation Center Feasibility Study and Authorize the Chair to Sign the Agreement
| Estimated Cost | $20,000 |
|---|---|
| Amount Budgeted | $20,000 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve the Cost Sharing Agreement between the County of Lake and the City of Lakeport for Phase One of the Lake County Recreation Center Feasibility Study
Executive Summary: (include fiscal and staffing impact narrative):
Recently Supervisor Scott and I have been in discussions with staff from the City of Lakeport, City of Clearlake, Lakeport Unified School District, and Hope Rising regarding the possibility of establishing a community recreation center in Lake County. Initially the conversations were focused on a desire for a public swimming pool in the Lakeport area, but over time the group widened its scope to the concept of a facility, not limited to a pool, where the greater Lake County community could develop a passion for health, wellness and fitness.
The discussions progressed to a point that a needs assessment and feasibility study were necessary to better inform the group and provide a basis for presentations to the respective governing bodies. Consequently, in October 2020 the City of Lakeport solicited a Request for Proposals (RFP) from qualified firms to conduct and prepare a needs assessment and feasibility study for the planning, funding and creation of an indoor multigenerational recreation center (or centers). Furthermore, the RFP requested firms to take a system-wide approach to evaluate current recreational facilities and amenities in in the area to help the task force and local agencies develop goals, policies, program pricing methodology and guidelines, along with achievable strategies.
The RFP separated the scope of work into two phases. Phase One proposes a market analysis, citizen participation plan, identification of potential partners, and a presentation of preliminary findings to the appropriate governing bodies. Phase Two would include the development of a concept design, cost estimates, operational analysis, and a final report to be presented to appropriate governing bodies. The cost estimate for Phase One is $60,000; the cost estimate for Phase Two is $92,000.
The task force recognized that the broader geography of the entire county may result in a recreation center with either one large combined center or two separate centers. With that in mind, the task force recommended equal financial participation from the three local agencies to fund the study, with the City of Lakeport as the awarding body for the contract. Consequently the County's recommended contribution is $20,000 for Phase One, and $31,000 for Phase Two. Funding for both phases was approved by your Board on February 9th through the Cannabis Internal Grant Program. However it is important to note that Phase Two would only be executed if the preliminary work performed in Phase One demonstrates a benefit of advancing the project, and would only include County financial participation upon your Board's approval after receiving a presentation of the preliminary findings.
If not budgeted, fill in the blanks below only:
Estimated Cost: $20,000 Amount Budgeted: $20,000 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Cost Sharing Agreement between the County of Lake and the City of Lakeport for Phase One of the Lake County Recreation Center Feasibility Study and Authorize the Chair to Sign the Agreement
5.8Approve Second Reading of an Ordinance Amending Chapter 25 – Floodplain Management of the Lake County Code.
Ordinance
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The first reading of the ordinance was on February 9, 2021. This is the second reading.
Recommended Action
Adopt Second Reading of an Ordinance Amending Chapter 25 - Floodplain Management of the Lake County Code
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Second Reading of an Ordinance Amending Chapter 25 - Floodplain Management of the Lake County Code
Executive Summary: (include fiscal and staffing impact narrative):
The first reading of the ordinance was on February 9, 2021. This is the second reading.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Second Reading of an Ordinance Amending Chapter 25 - Floodplain Management of the Lake County Code
5.9Adopt Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Mr. Ken Porter, owner of Valley Oaks Land and Development, Inc., in the Hidden Valley Lake area, requested that the Board of Supervisors (Board) sell a portion of public land known as "Arabian Lane", which provides access to and from State Highway 29 to only his property. Your Board considered his request in May of 2019 and approved Resolution 19-76 which declared the property surplus and your intention to convey the parcel to him. Staff has recently discovered that due to the State relinquishing the property to the County for the purposes of a highway, that we must also vacate the roadway prior to completing the sales agreement. Today's item will begin the process to vacate the roadway known as Arabian Lane (CR#148D). The roadway to be vacated is approximately 400 feet in length and extends from the intersection with State Highway 29 to its terminus at a cul-de-sac. The roadway is shown on the attached map as Exhibit A.
Arabian Lane was relinquished to the County for use as a county highway by the State Division of Highways in January of 1969. Arabian Lane is shown on the county-maintained road list. The proposed vacation will not 'landlock' any parcel since any private access easements will remain in place as will any public or private utility easements.
On November 5, 2020, the Planning Commission heard the request for the vacation and found it to be in conformance with the Lake County General Plan. During this public hearing there was no public opposition to the proposed vacation.
The attached Resolution of Intent will set forth the location of the proposed vacation, the date and time of the public hearing, and directs the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
Recommendation
Staff recommends that the Board of Supervisors approve the Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area.
Attachments
1) Map of proposed road vacation
2) Resolution of Intent to vacate Arabian Lane
Recommended Action
Adopt Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Worker
Subject: Adopt Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area
Executive Summary: (include fiscal and staffing impact narrative):
Mr. Ken Porter, owner of Valley Oaks Land and Development, Inc., in the Hidden Valley Lake area, requested that the Board of Supervisors (Board) sell a portion of public land known as "Arabian Lane", which provides access to and from State Highway 29 to only his property. Your Board considered his request in May of 2019 and approved Resolution 19-76 which declared the property surplus and your intention to convey the parcel to him. Staff has recently discovered that due to the State relinquishing the property to the County for the purposes of a highway, that we must also vacate the roadway prior to completing the sales agreement. Today's item will begin the process to vacate the roadway known as Arabian Lane (CR#148D). The roadway to be vacated is approximately 400 feet in length and extends from the intersection with State Highway 29 to its terminus at a cul-de-sac. The roadway is shown on the attached map as Exhibit A.
Arabian Lane was relinquished to the County for use as a county highway by the State Division of Highways in January of 1969. Arabian Lane is shown on the county-maintained road list. The proposed vacation will not 'landlock' any parcel since any private access easements will remain in place as will any public or private utility easements.
On November 5, 2020, the Planning Commission heard the request for the vacation and found it to be in conformance with the Lake County General Plan. During this public hearing there was no public opposition to the proposed vacation.
The attached Resolution of Intent will set forth the location of the proposed vacation, the date and time of the public hearing, and directs the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
Recommendation: Staff recommends that the Board of Supervisors approve the Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area.
Attachments:
1) Map of proposed road vacation
2) Resolution of Intent to vacate Arabian Lane
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution of Intent to Vacate a Roadway known as Arabian Lane (CR#148D) in the Hidden Valley Lake Area.
5.10Approve Contract Between the County of Lake and Lake County Office of Education for Differential Response Services in the Amount of $70,000 Per Fiscal Year from July 1, 2020 to June 30, 2023, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Social Services has contracted with the Lake County Office of Education (LCOE) for the provision of Differential Response (DR) services since 2007. DR services are provided to Lake County families referred by Social Services in order to prevent child abuse and neglect. Families with children ages six and up will receive services including but not limited to, outreach, needs assessments, and strategic case management tailored to meet each family's individual needs. Lake Family Resource Center also provides Differential Response services under a separate agreement with Social Services, and all agencies work together to provide the optimal response and services for families. In fiscal year 2019-2020, LCOE served 109 children and 61 parents, a total of 50 families, under the Differential Response Contract.
Recommended Action
Approve Contract between the County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.
| Estimated Cost | $70,000 |
|---|---|
| Amount Budgeted | $70.000 |
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Contract between the County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
Social Services has contracted with the Lake County Office of Education (LCOE) for the provision of Differential Response (DR) services since 2007. DR services are provided to Lake County families referred by Social Services in order to prevent child abuse and neglect. Families with children ages six and up will receive services including but not limited to, outreach, needs assessments, and strategic case management tailored to meet each family's individual needs. Lake Family Resource Center also provides Differential Response services under a separate agreement with Social Services, and all agencies work together to provide the optimal response and services for families. In fiscal year 2019-2020, LCOE served 109 children and 61 parents, a total of 50 families, under the Differential Response Contract.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$70,000__ Amount Budgeted: _$70.000__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Contract between the County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 per fiscal year from July 1, 2020 to June 30, 2023, and authorize the Chair to sign.
5.11Approve Memorandum of Understanding Between Social Services and Behavioral Health Services for Residential Treatment Room and Board Payments for Welfare-to-Work Linkages Clients in the Amount of $50,000 per Fiscal Year, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Social Services (DSS) partners with Behavioral Health Services (BHS) to provide mental health and substance abuse services to CalWORKs Welfare-to-Work clients under a separate Memorandum of Understanding (MOU) recently approved by your Board. Due to regulatory changes, Room and Board costs for clients in residential treatment can no longer be covered by Medi-Cal. Through this agreement, DSS will provide reimbursement payments to BHS for the Room and Board costs incurred when a client is in residential care.
Previously, Social Services would pay facilities directly for Room and Board costs, however, the process often lead to delays in payment. With this new process, BHS is able to pay the Room and Board costs directly to the facility after billing Medi-Cal, and then seek reimbursement from DSS. Funding for this MOU comes from the CalWORKs Single Allocation.
Recommended Action
Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Room and Board Payments for Welfare-to-Work Linkages Clients for $50,000 per fiscal year, and authorize the Chair to sign.
| Estimated Cost | $50,000 |
|---|---|
| Amount Budgeted | $50,000 |
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Room and Board Payments for Welfare-to-Work Linkages Clients in the amount of $50,000 per fiscal year, and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Social Services (DSS) partners with Behavioral Health Services (BHS) to provide mental health and substance abuse services to CalWORKs Welfare-to-Work clients under a separate Memorandum of Understanding (MOU) recently approved by your Board. Due to regulatory changes, Room and Board costs for clients in residential treatment can no longer be covered by Medi-Cal. Through this agreement, DSS will provide reimbursement payments to BHS for the Room and Board costs incurred when a client is in residential care.
Previously, Social Services would pay facilities directly for Room and Board costs, however, the process often lead to delays in payment. With this new process, BHS is able to pay the Room and Board costs directly to the facility after billing Medi-Cal, and then seek reimbursement from DSS. Funding for this MOU comes from the CalWORKs Single Allocation.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$50,000___ Amount Budgeted: _$50,000__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Room and Board Payments for Welfare-to-Work Linkages Clients for $50,000 per fiscal year, and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.11. The motion carried by the following:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no Public Input.
6.29:06 A.M. - Consideration to (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve Agreement for Provision of Satellite Imagery Services by Planet Labs to the County of Lake, authorizing the Chair to sign.
Report
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In order to better regulate the proliferation of illegal cannabis cultivation, multiple counties have employed the use of satellite imagery. This imagery has helped identify these operations and streamline the ability of code enforcement to respond. The counties using this service have contracted with Planet Labs, which has offered previously unavailable services allowing for targeted imaging of certain areas at a designated time, up to the entire boundaries of the County if needed.
Lake County is among those jurisdictions being provided funding for this satellite imagery service through a Proposition 64 - Public Health and Safety Grant. The focus of this grant is to support code enforcement operations against unlawful cannabis cultivation. The total cost of the agreement is not to exceed $49,950 this calendar year.
Staff is requesting your Board waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The agreement is attached for your consideration.
Recommended Action
Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and approve the Agreement for Provision of Satellite Imagery Services by Planet Labs to the County of Lake, authorizing the Chair to sign.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve Agreement for Provision of Satellite Imagery Services by Planet Labs to the County of Lake, authorizing the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
In order to better regulate the proliferation of illegal cannabis cultivation, multiple counties have employed the use of satellite imagery. This imagery has helped identify these operations and streamline the ability of code enforcement to respond. The counties using this service have contracted with Planet Labs, which has offered previously unavailable services allowing for targeted imaging of certain areas at a designated time, up to the entire boundaries of the County if needed.
Lake County is among those jurisdictions being provided funding for this satellite imagery service through a Proposition 64 - Public Health and Safety Grant. The focus of this grant is to support code enforcement operations against unlawful cannabis cultivation. The total cost of the agreement is not to exceed $49,950 this calendar year.
Staff is requesting your Board waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The agreement is attached for your consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and approve the Agreement for Provision of Satellite Imagery Services by Planet Labs to the County of Lake, authorizing the Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and approved Agreement for Provision of Satellite Imagery Services by Planet Labs to the County of Lake, authorizing the Chair to sign.The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Tax Administrator Patrick Sullivan presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Sean Connell. No one else wished to speak and the public input portion of this item was closed.
6.39:15 A.M. - PUBLIC HEARING – Community Development Block Grant Program - CARES Act Round 2 and 3 Presentation and Consideration of Resolution Approving an Application for CDBG CARES Act Round 2 & 3 Funding and the Execution of Grant Agreement and any Amendments for Funds in the Amount of $738,187 for a Small Business Assistance Loan Fund Program
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The California Department of Housing and Community Development (HCD) announced the availability of Community Development Block Grant (CDBG) Coronavirus Aid, Relief and Economic Security (CARES Act) Round 2 and 3 funding for local assistance on December 18, 2020.
The State has allocated $738,187 to the County of Lake for pandemic related programs. Prior to submitting an application, County must hold a public hearing and then submit a funding request with a corresponding Resolution detailing the specific use of the funds. Projects and programs under this funding source must benefit low and moderate-income households and provide assistance to mitigate the impacts of the COVID-19 pandemic.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital to help them recover from the loss of revenue during these business closures. The Small Business Assistance Loan Fund Program is designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs.
On July 14, 2020, your Board approved a Resolution to submit an application for CDBG funds from the annual CDBG State funding in the amount of $500,000 for small business loans. In addition, on August 25, 2020, your Board also approved a Resolution to submit an application for the CDBG State funding allocation in the amount $202,859 for CDBG CV-1 funding to assist small businesses. Both of these applications have recently been approved by HCD and the County looks forward to finalizing the Standard Agreements between the County and HCD and begin the implementation of these programs.
The CARES Act Round 2 and 3 Small Business Loan Program will provide additional support to Lake County's small businesses facing the possibility of a long-term recovery need and provide additional funding for forgivable low interest loans to businesses that will both retain and create jobs.
The County has an existing contract for CDBG services with Community Development Services (CDS), a local consulting firm that is experienced with implementing these type of activities. CDS consultant Jeff Lucas will provide a brief presentation regarding the proposed CARES Act Round 2 and 3 small business funding opportunity before the Board considers the proposed Resolution.
Recommended Action
Adopt Resolution to submit application for CDBG CARES Act Round 2 and 3 funds for the allocated amount of $738,187 to provide loans to small businesses.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: 9:15 A.M. - PUBLIC HEARING - Community Development Block Grant Program - CARES Act Round 2 and 3 Presentation and Consideration of Resolution Approving an Application for CDBG CARES Act Round 2 & 3 Funding and the Execution of Grant Agreement and any Amendments for Funds in the Amount of $738,187 for a Small Business Assistance Loan Fund Program
Executive Summary: (include fiscal and staffing impact narrative):
The California Department of Housing and Community Development (HCD) announced the availability of Community Development Block Grant (CDBG) Coronavirus Aid, Relief and Economic Security (CARES Act) Round 2 and 3 funding for local assistance on December 18, 2020.
The State has allocated $738,187 to the County of Lake for pandemic related programs. Prior to submitting an application, County must hold a public hearing and then submit a funding request with a corresponding Resolution detailing the specific use of the funds. Projects and programs under this funding source must benefit low and moderate-income households and provide assistance to mitigate the impacts of the COVID-19 pandemic.
Due to the impacts of the COVID-19 Shelter in Place order, many local small businesses are in need of flexible low interest capital to help them recover from the loss of revenue during these business closures. The Small Business Assistance Loan Fund Program is designed to encourage businesses to retain existing employees and, in time, to provide capital to help create new jobs.
On July 14, 2020, your Board approved a Resolution to submit an application for CDBG funds from the annual CDBG State funding in the amount of $500,000 for small business loans. In addition, on August 25, 2020, your Board also approved a Resolution to submit an application for the CDBG State funding allocation in the amount $202,859 for CDBG CV-1 funding to assist small businesses. Both of these applications have recently been approved by HCD and the County looks forward to finalizing the Standard Agreements between the County and HCD and begin the implementation of these programs.
The CARES Act Round 2 and 3 Small Business Loan Program will provide additional support to Lake County's small businesses facing the possibility of a long-term recovery need and provide additional funding for forgivable low interest loans to businesses that will both retain and create jobs.
The County has an existing contract for CDBG services with Community Development Services (CDS), a local consulting firm that is experienced with implementing these type of activities. CDS consultant Jeff Lucas will provide a brief presentation regarding the proposed CARES Act Round 2 and 3 small business funding opportunity before the Board considers the proposed Resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to submit application for CDBG CARES Act Round 2 and 3 funds for the allocated amount of $738,187 to provide loans to small businesses.
Supervisor Simon offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Assistant County Administrative Officer Susan Parker presented the item to the Board. Jeff Lucas presented a PowerPoint presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:45 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Public Health Officer Dr. Gary Pace presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Kucin Thomas and Sally Peterson. No one else wished to speak and the public input portion of this item was closed.
6.510:15 A.M. - (Sitting as the Lake County Housing Commission, Board of Directors) Consideration of the Lake County Housing Commission Housing Choice Voucher Program Administrative Plan for 2021 and Authorize the Chair to Sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR)
Agreement
Adopted
Carried 6-0 — moved by Crandell
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On February 1, 2021, the Lake County Housing Commission (LCHC) held a Public Hearing to review the proposed Housing Choice Voucher Program Administrative Plan for 2021. Attendees at the Public Hearing included members of the Board of Housing Commissioners, members of the Resident Advisory Board, and LCHC Staff. During the 45-day public comment period that preceded this hearing, there were no comments received. During the hearing, staff gave a presentation detailing the proposed changes to the Plan from 2020 to 2021. There were no recommended revisions to the proposed plan and it was approved to submit to HUD as written.
In addition to Board approval of the Plan, the LCHC is requesting the Chair of the Board of Housing Commissioners sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR) as required by HUD each year.
Included with this memo is a summary of the Plan revisions and HUD Form HUD-50077-CR for signature.
An electronic copy of the plan is available at: http://www.lakecountyca.gov/Assets/Departments/Social+Services/LCHC+Draft+2021+Administrative+Plan.pdf
There is no fiscal or staffing impact associated with this item.
Recommended Action
Approval of the Lake County Housing Commission Housing Choice Voucher Program Administrative Plan for 2021 and authorize the Chair to sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR)
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services, Executive Director, Lake County Housing Commission
Subject: (Sitting as the Lake County Housing Commission, Board of Directors) Consideration of the Lake County Housing Commission Housing Choice Voucher Program Administrative Plan for 2021 and Authorize the Chair to Sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR)
Executive Summary: (include fiscal and staffing impact narrative):
On February 1, 2021, the Lake County Housing Commission (LCHC) held a Public Hearing to review the proposed Housing Choice Voucher Program Administrative Plan for 2021. Attendees at the Public Hearing included members of the Board of Housing Commissioners, members of the Resident Advisory Board, and LCHC Staff. During the 45-day public comment period that preceded this hearing, there were no comments received. During the hearing, staff gave a presentation detailing the proposed changes to the Plan from 2020 to 2021. There were no recommended revisions to the proposed plan and it was approved to submit to HUD as written.
In addition to Board approval of the Plan, the LCHC is requesting the Chair of the Board of Housing Commissioners sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR) as required by HUD each year.
Included with this memo is a summary of the Plan revisions and HUD Form HUD-50077-CR for signature.
An electronic copy of the plan is available at: http://www.lakecountyca.gov/Assets/Departments/Social+Services/LCHC+Draft+2021+Administrative+Plan.pdf
There is no fiscal or staffing impact associated with this item.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approval of the Lake County Housing Commission Housing Choice Voucher Program Administrative Plan for 2021 and authorize the Chair to sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR)
On motion of Supervisor Crandell, and by vote of the Board, approved the Lake County Housing Commission Housing Choice Voucher Program Administrative Plan for 2021 and Authorized the Chair to Sign the Annual Civil Rights Certification (HUD Form HUD-50077-CR). The motion carried by the following vote:
Ayes- Commissioners: 6 - Simon, Crandell, Scott, Pyska, Figueroa, and Sabatier
Clerk’s notes: Social Services Director Crystal Markytan presented the item to the Board. Housing Program Manager Kelli Page spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.611:00 A.M. - Presentation of Proclamation Promoting Tolerance Respect Equity and Inclusion in Lake County
Proclamation
This Ceremonial Item was read into the record and presented and direction was given to staff to return at the next Board of Supervisors Meeting with action items.
Clerk’s notes: All members of the Board read the proclamation into the record and presented it.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Carol Cole-Lewis, Sally Peterson, and JoAnn Saccato. No one else wished to speak and the public input portion of this item was closed.
6.711:30 A.M. - Consideration of the Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2021 to March 19, 2022 and authorize the Chair to sign.
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Everbridge is a mass notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. This system is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification. Administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from the ESRI Arc GIS system. Notifications can be published directly to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response. The Sheriff's Office recommends that your Board approve the renewal agreement for use of this system. It is a service that is of benefit to all of our communities and many of our departments.
Presentation by Sheriff's Office staff on changes to practices and implementation of mass notification resulting from contract price changes.
Recommended Action
Approve Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2021 to March 19, 2022 and authorize the Chair to sign
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Consideration of the Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2021 to March 19, 2022 and authorize the Chair to sign
Executive Summary:
Everbridge is a mass notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. This system is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification. Administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from the ESRI Arc GIS system. Notifications can be published directly to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response. The Sheriff's Office recommends that your Board approve the renewal agreement for use of this system. It is a service that is of benefit to all of our communities and many of our departments.
Presentation by Sheriff's Office staff on changes to practices and implementation of mass notification resulting from contract price changes.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2021 to March 19, 2022 and authorize the Chair to sign
On motion of Supervisor Simon, and by vote of the Board, approved Everbridge Mass Notification User Agreement in the amount of $18,207.95 from March 20, 2021 to March 19, 2022 and authorized the Chair to sign.The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Lieutenant Corey Paulich presented a PowerPoint presentation to the Board. County Counsel Anita Grant and County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(a) Consideration of a Review of Resolution No. 2021-11 Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions; and (b) Consideration of Resolution Amending Resolution No. 2021-11 Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions
Action Item
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On January 19th, our Board adopted Resolution No. 2021-11 Authorizing Temporary Reduction
of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions, directing that it be reviewed, and as necessary, amended no less than once every thirty days until pandemic conditions improve to the extent that regular service delivery can be restored.
On February 9th, we reviewed the resolution and made no changes to it. That same date, we also reviewed our action for temporary closure of the Board of Supervisors chambers for in-person meetings and we determined that reopening of the chambers would follow Lake County's movement back into Red Tier status according to the State's Blueprint for a Safer Economy during the pandemic crisis response.
I recommend our Board amend Resolution No. 2021-11 to clarify that the Red Tier status will prompt resumption of in-person delivery of County services to the public.
Recommended Action
Adopt Resolution Amending Resolution No. 2021-11 Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair, District 4 Supervisor
Subject: (a) Review of Resolution No. 2021-11 Authorizing Temporary Reduction
of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions; and (b) Consideration of Resolution Amending Resolution No. 2021-11 Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions
Executive Summary: (include fiscal and staffing impact narrative):
On January 19th, our Board adopted Resolution No. 2021-11 Authorizing Temporary Reduction
of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions, directing that it be reviewed, and as necessary, amended no less than once every thirty days until pandemic conditions improve to the extent that regular service delivery can be restored.
On February 9th, we reviewed the resolution and made no changes to it. That same date, we also reviewed our action for temporary closure of the Board of Supervisors chambers for in-person meetings and we determined that reopening of the chambers would follow Lake County's movement back into Red Tier status according to the State's Blueprint for a Safer Economy during the pandemic crisis response.
I recommend our Board amend Resolution No. 2021-11 to clarify that the Red Tier status will prompt resumption of in-person delivery of County services to the public.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Amending Resolution No. 2021-11 Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions.
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Community Development Director Scott De Leon spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of recruitment strategy for Public Health Officer
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Dr. Gary Pace, Public Health Officer (PHO), has resigned effective April 16, 2021 although he has indicated he may be able to continue on here for a short time thereafter, under contract, to support our transition with a new PHO
Staff requests an opportunity to discuss recruitment strategies with your Board.
Recommended Action
Direction to staff.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of recruitment strategy for Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
Dr. Gary Pace, Public Health Officer (PHO), has resigned effective April 16, 2021 although he has indicated he may be able to continue on here for a short time thereafter, under contract, to support our transition with a new PHO
Staff requests an opportunity to discuss recruitment strategies with your Board.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Direction to staff.
Direction was give to staff.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Health Services Director Denise Pomeroy spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Kuchin Thomas. No one else wished to speak and the public input portion of this item was closed.
7.4Consideration of Addition of Special Meeting to the Board’s Annual Meeting Calendar for 2021
Action Item
Adopted — Pass
Carried 4-0 — moved by Scott
Crandell: absent Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: absent Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am recommending your Board make the following addition to your meeting calendar for 2021:
Tuesday, March 30, 2021 @ 9:00 A.M. - Special Meeting
Topic: Annual Governance Workshop
Location: Virtual Meeting via Zoom
Ordinarily, your Board does not meet on a 5th Tuesday of the month. However, due to the need to schedule the Annual Governance Workshop, staff recommends this special meeting date be added to your calendar.
Not applicable
Recommended Action
Approve Special Board Meeting on March 30, 2021 @ 9:00 A.M. for the Annual Governance Workshop. The Clerk of the Board will notice this meeting per standard practice.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Addition of Special Meeting to the Board's Annual Meeting Calendar for 2021
Executive Summary: (include fiscal and staffing impact narrative):
I am recommending your Board make the following addition to your meeting calendar for 2021:
Tuesday, March 30, 2021 @ 9:00 A.M. - Special Meeting
Topic: Annual Governance Workshop
Location: Virtual Meeting via Zoom
Ordinarily, your Board does not meet on a 5th Tuesday of the month. However, due to the need to schedule the Annual Governance Workshop, staff recommends this special meeting date be added to your calendar.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Special Board Meeting on March 30, 2021 @ 9:00 A.M. for the Annual Governance Workshop. The Clerk of the Board will notice this meeting per standard practice.
On motion of Supervisor Scott, and by vote of the Board, approved addition of Special Meeting to the Board’s Annual Meeting Calendar for 2021. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Scott, Pyska, and Sabatier
Absent- Supervisor: 1 - Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of the following Advisory Board appointments:
Agriculture Advisory Committee, Spring Valley CSA#2 Advisory Board, Lake County (IHSS) Public Authority Advisory Committee, Scotts Valley Community Advisory Council, Western Region Town Hall
Appointment
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Agriculture Advisory Committee: Vacancies: (5)
Applicants: Bruce Merrilees
Sharron Zoller
Charles Randall Krag
Spring Valley CSA2 Advisory Board: Vacancies: (4)
Applicants: James McDole
Luther Winters
Scott Prewitt
Lake County (IHSS) Public Authority Advisory Committee: Vacancies: (9)
Applicants: Simone Tatman
Scotts Valley Community Advisory Committee: Vacancies: (5)
Applicants: Terre Logsdon
Western Region Town Hall: Vacancies: (4)
Applicants: Claudine M. Pedroncelli
Margaret Sanders
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: February 23, 2021
To: Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Agriculture Advisory Committee: Vacancies: (5)
Applicants: Bruce Merrilees
Sharron Zoller
Charles Randall Krag
Spring Valley CSA2 Advisory Board: Vacancies: (4)
Applicants: James McDole
Luther Winters
Scott Prewitt
Lake County (IHSS) Public Authority Advisory Committee: Vacancies: (9)
Applicants: Simone Tatman
Scotts Valley Community Advisory Committee: Vacancies: (5)
Applicants: Terre Logsdon
Western Region Town Hall: Vacancies: (4)
Applicants: Claudine M. Pedroncelli
Margaret Sanders
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Crandell, and by vote of the Board, appointed Luther Winters and James McDole to the CSA2 advisory board, Simone Tatman to the IHSS advisory board, Margaret Sanders and Claudine Pedroncelli to the Western Region Town Hall, and Terre Logsdon to the Scotts Valley Advisory Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Change Order No. Two, Supplement No. 1 for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10.
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 2 Supplement No. 1 for the subject project.
Contract Change Order No. 2 addressed the need to install a temporary 10" water line bypass system and construction of a permanently relocated 10" water line attached to the new bridge structure.
CCO 2 Supplement No. 1 addresses the need to compensate the Prime contractor for extra work that was required to be performed due the location of the permanent water line in relationship to the guard rail post locations and the elimination of the guard rail system at the southwest bridge quadrant due to conflicts with said water line.
The results of this CCO 2 Supplement 1 is an increase of $300.00 to the contract amount of $1,826,113.40 for a revised contract amount of $1,826,413.40.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 2 Supplement 1 and that the Board authorize the Chair to execute said CCO for an increase of $300.00 and a revised contract amount of $1,826,413.40.
Recommended Action
Staff recommends approval by the Board of Supervisors of CCO 2 Supplement 1 and that the Board authorize the Chair to execute said CCO for an increase of $300.00 and a revised contract amount of $1,826,413.40.
Original memo text
Memorandum
Date: February 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Change Order No. Two, Supplement No. 1 for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 2 Supplement No. 1 for the subject project.
Contract Change Order No. 2 addressed the need to install a temporary 10" water line bypass system and construction of a permanently relocated 10" water line attached to the new bridge structure.
CCO 2 Supplement No. 1 addresses the need to compensate the Prime contractor for extra work that was required to be performed due the location of the permanent water line in relationship to the guard rail post locations and the elimination of the guard rail system at the southwest bridge quadrant due to conflicts with said water line.
The results of this CCO 2 Supplement 1 is an increase of $300.00 to the contract amount of $1,826,113.40 for a revised contract amount of $1,826,413.40.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 2 Supplement 1 and that the Board authorize the Chair to execute said CCO for an increase of $300.00 and a revised contract amount of $1,826,413.40.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends approval by the Board of Supervisors of CCO 2 Supplement 1 and that the Board authorize the Chair to execute said CCO for an increase of $300.00 and a revised contract amount of $1,826,413.40.
On motion of Supervisor Simon, and by vote of the Board, approved Change Order No. Two, Supplement No. 1 for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7Consideration of Change Order No. Three for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10.
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
CCO 3 balances all contract items to final in-place quantities.
The results of this CCO 3 is an increase of $16,083.20 to the contract amount of $1,826,413.40 for a revised contract amount of $1,842,496.60.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $16,083.20 and a revised contract amount of $1,842,496.60.
Recommended Action
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $16,083.20 and a revised contract amount of $1,842,496.60.
Original memo text
Memorandum
Date: February 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Change Order No. Three for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
CCO 3 balances all contract items to final in-place quantities.
The results of this CCO 3 is an increase of $16,083.20 to the contract amount of $1,826,413.40 for a revised contract amount of $1,842,496.60.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $16,083.20 and a revised contract amount of $1,842,496.60.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for an increase of $16,083.20 and a revised contract amount of $1,842,496.60.
On motion of Supervisor Simon, and by vote of the Board, approved Change Order No. Three for Clayton Creek Road at Clayton Creek Bridge Replacement Project, Federal Project No. BRLO-5914(077); Bid No. 20-10. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Consideration of Request of Kelseyville Unified School District that the County of Lake Provide Notification to the District that the County will not Authorize the Issuance of Tax and Revenue Anticipation Notes on the District’s Behalf
Action Item
Adopted — Pass
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Kelseyville Unified School District requests that your Board agree to issue a notification to them that the County of Lake will not authorize the issuance of tax and revenue anticipation notes on the District's behalf. The district has provided the attached memorandum for your Board's review and approval. Your Board's approval will allow the District to issue said notes in its name.
Government Code Section 53853 provides that your Board is to issue tax and revenue anticipation notes on behalf of school district, community college districts and county boards of education which do not have fiscal accountability status. The Kelseyville School District is such an entity. An exception to this above-described statutory requirement exists if these notes are issued in conjunction with other tax and revenue anticipation notes. As is explained below, that exception is applicable here.
The Kelseyville School District participates in a cash flow borrowing program sponsored by the California School Boards Association Finance Corporation. This program is designed to provide school districts, county boards of education, and community college districts with operating liquidity until the State disburses certain deferred revenues in the 2020-2021 fiscal year (the "Program"). The indebtedness of the local agency is represented by a note or notes issued to the lender. Tax and revenue anticipation notes are expected to be issued and pooled by some or all of the entities participating in the program.
Bond counsel for the District has provided written assurances that, "The Notes of the District will be payable exclusively from money of the District and no money of the County will ever be used to pay the principal of and interest on the Notes or any expenses relating to the Program."
The Lake County Treasurer-Tax Collector is in agreement with your Board approving this request by the Kelseyville Unified School District.
If the Board determines to approve this request, you may approve the issuance of the attached memorandum to the Kelseyville Unified School District and authorize the Clerk of the Board to sign.
Thank you.
Not applicable
Recommended Action
Staff recommends approval of issuance of the attached memorandum.
Original memo text
Memorandum
Date: February 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Barbara C. Ringen, Treasurer-Tax Collector
Subject: Consideration of Request of Kelseyville Unified School District that the County of Lake Provide Notification to the District that the County will not Authorize the Issuance of Tax and Revenue Anticipation Notes on the District's Behalf.
Executive Summary: (include fiscal and staffing impact narrative):
The Kelseyville Unified School District requests that your Board agree to issue a notification to them that the County of Lake will not authorize the issuance of tax and revenue anticipation notes on the District's behalf. The district has provided the attached memorandum for your Board's review and approval. Your Board's approval will allow the District to issue said notes in its name.
Government Code Section 53853 provides that your Board is to issue tax and revenue anticipation notes on behalf of school district, community college districts and county boards of education which do not have fiscal accountability status. The Kelseyville School District is such an entity. An exception to this above-described statutory requirement exists if these notes are issued in conjunction with other tax and revenue anticipation notes. As is explained below, that exception is applicable here.
The Kelseyville School District participates in a cash flow borrowing program sponsored by the California School Boards Association Finance Corporation. This program is designed to provide school districts, county boards of education, and community college districts with operating liquidity until the State disburses certain deferred revenues in the 2020-2021 fiscal year (the "Program"). The indebtedness of the local agency is represented by a note or notes issued to the lender. Tax and revenue anticipation notes are expected to be issued and pooled by some or all of the entities participating in the program.
Bond counsel for the District has provided written assurances that, "The Notes of the District will be payable exclusively from money of the District and no money of the County will ever be used to pay the principal of and interest on the Notes or any expenses relating to the Program."
The Lake County Treasurer-Tax Collector is in agreement with your Board approving this request by the Kelseyville Unified School District.
If the Board determines to approve this request, you may approve the issuance of the attached memorandum to the Kelseyville Unified School District and authorize the Clerk of the Board to sign.
Thank you.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff recommends approval of issuance of the attached memorandum.
On motion of Supervisor Pyska, and by vote of the Board, approved Request of Kelseyville Unified School District that the County of Lake Provide Notification to the District that the County will not Authorize the Issuance of Tax and Revenue Anticipation Notes on the District’s Behalf. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Agriculture Commissioner
Closed Session Item
8.2Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
8.3Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9 (d)(2)(e)(1): One potential case
Closed Session Item
8.4Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9 (d)(2)(e)(3): Claim of Earthways, Inc
Action Item
8.5Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9 (d)(2) (e)(3): Claim of McQueen
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:58 p.m. having taken no action.