Board Of Supervisors — Tuesday, April 13, 2021
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/94545861044?pwd=K25sR1UrQzNpQWNSTk1mU3ExUXJhQT09 Passcode: 912980 Or One tap mobile: +16699006833,,94545861044#,,,,*912980# US (San Jose) +12532158782,,94545861044#,,,,*912980# US (Tacoma) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 945 4586 1044 Passcode: 912980 International numbers available: https://lakecounty.zoom.us/u/adEwy2HIG8 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 945 4586 1044 Passcode: 912980 SIP: 94545861044@zoomcrc.com Passcode: 912980
To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the purchase one (1) customized Transit Passenger Wagon van from Redwood Ford in Ukiah for $44,001.39.
Action Item
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As you are aware, our Department was awarded Cann Grant funding to provide mobile outreach to the community. For reference, please find enclosed with this memorandum the grant application.
These funds are reflected in the Department's approved budget for 20/21.
The purchase of this vehicle must take place outside the normal process of procuring three competitive bids. Because of the vehicle's unique nature with the inclusion of a build package to include shelving and an extra seat, three competitive bids from a "local" or somewhat local dealership is not achievable. After an exhaustive period of research, our Department was not able to find a vehicle that would meet our needs for this program within Lake County.
Our Department received a quote on a suitable vehicle from Redwood Ford in Ukiah. Find attached the quote and vehicle specifications.
The total cost for this vehicle is quoted at $44,001.39.
This quote comes under budget for the project, which will allow us to invest more in customization of the vehicle than previously anticipated.
Our Department requests authorization for the Behavioral Health Services Director to purchase the vehicle as described and presented in this memo.
Which exemption is being requested? 38.2
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the purchase of one (1) customized Transit Passenger Wagon van from Redwood Ford in Ukiah for $44,001.39.
| Estimated Cost | $44,001.39 |
|---|---|
| Amount Budgeted | $44,001.39 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the purchase of one (1) customized Transit Passenger Wagon van from Redwood Ford in Ukiah for $44,001.39.
Executive Summary: As you are aware, our Department was awarded Cann Grant funding to provide mobile outreach to the community. For reference, please find enclosed with this memorandum the grant application.
These funds are reflected in the Department's approved budget for 20/21.
The purchase of this vehicle must take place outside the normal process of procuring three competitive bids. Because of the vehicle's unique nature with the inclusion of a build package to include shelving and an extra seat, three competitive bids from a "local" or somewhat local dealership is not achievable. After an exhaustive period of research, our Department was not able to find a vehicle that would meet our needs for this program within Lake County.
Our Department received a quote on a suitable vehicle from Redwood Ford in Ukiah. Find attached the quote and vehicle specifications.
The total cost for this vehicle is quoted at $44,001.39.
This quote comes under budget for the project, which will allow us to invest more in customization of the vehicle than previously anticipated.
Our Department requests authorization for the Behavioral Health Services Director to purchase the vehicle as described and presented in this memo.
If not budgeted, fill in the blanks below only:
Estimated Cost: $44,001.39 Amount Budgeted: $44,001.39 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the purchase of one (1) customized Transit Passenger Wagon van from Redwood Ford in Ukiah for $44,001.39.
5.2(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22. Lake County Office of Education - Safe Schools Healthy Students Program provides specialty mental health services at the Highlands Academy in Clearlake. The children enrolled at this Academy have previously not been able to sustain placement in mainstream enrollment in the Konocti Unified School District. This program, through the continued support of Lake County Behavioral Health Services (LCBHS), has helped to decrease rates of truancy and school suspensions, while increasing appropriate behavior while in school, active participation in academia, and improving overall school functioning. Services provided at the Highlands Academy are making a difference in these children and youths lives. Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program. As LCBHS has had a successful working relationship with LCOE and LCBHS would like to continue this working relationship in order to provide specialty mental health services within the schools, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22. Lake County Office of Education - Safe Schools Healthy Students Program provides specialty mental health services at the Highlands Academy in Clearlake. The children enrolled at this Academy have previously not been able to sustain placement in mainstream enrollment in the Konocti Unified School District. This program, through the continued support of Lake County Behavioral Health Services (LCBHS), has helped to decrease rates of truancy and school suspensions, while increasing appropriate behavior while in school, active participation in academia, and improving overall school functioning. Services provided at the Highlands Academy are making a difference in these children and youths lives. Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program. As LCBHS has had a successful working relationship with LCOE and LCBHS would like to continue this working relationship in order to provide specialty mental health services within the schools, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $100,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000.00 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Scott, and by vote of the Board, Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and Approved the Agreement between the County of Lake and Lake County Office of Education - Safe Schools Healthy Students Program for School-Based Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000.00 and authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
5.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment number 1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for an increase of the contract maximum up to $250,000.00 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment No.1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, Cedar Grove and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment number 1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for an increase of the contract maximum up to $250,000.00 and authorize the Board Chair to sign.
| Estimated Cost | $250,000 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $150,000 |
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment number 1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for an increase of the contract maximum up to $250,000.00 and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval, is Amendment No.1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, Cedar Grove and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $250,000 Amount Budgeted: $100,000 Additional Requested: $150,000 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment number 1 between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for an increase of the contract maximum up to $250,000.00 and authorize the Board Chair to sign.
5.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22 for a contract maximum of $120,062.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22. Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse. As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22 for a contract maximum of $120,062.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $120,062 |
|---|---|
| Amount Budgeted | $120,062 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22 for a contract maximum of $120,062.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22. Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse. As Lake County Behavioral Health Services (LCBHS) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $120,062 Amount Budgeted: $120,062 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2021-22 for a contract maximum of $120,062.00 and authorize the Board Chair to sign the Agreement.
5.5Adopt Proclamation designating April 2021 Sexual Assault Awareness Month
Proclamation
passed on consent
5.6Approve Minutes of the Board of Supervisors Meeting April 6, 2021
Minutes
passed on consent
5.7Approve Advance Step Hiring of Ms. Cindy Silva-Brackett in the Position of Accountant II, at Step 5, due to Candidates Extraordinary Qualifications
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Ms. Silva-Brackett recently retired from the Health Services Department after a 27 year tenure with County of Lake. She has graciously offered to return to the Health Department as a 900 hour extra help employee to assist the Administrative Division with reporting, billing and administrative tasks relating to the COVID-19 Crisis Response.
Ms. Silva-Brackett retired as a Supervising Accountant, Step 5, and before promoting to that role she was an Accountant II, step 6. She would like to return in the role of Accountant II, Step 5.
Ms. Silva-Brackett would assist with administrative and accounting tasks directly relating to COVID crisis response grants and FEMA billing and tracking. Ms. Silva-Brackett has an immense knowledge of county financial software applications, reports, and analyzing time study entries, which will allow her to assist the department in several COVID crisis response administrative tracking and billing reports. Additionally Ms. Silva-Brackett will serve as a resource to established and new staff in developing tracking and billing procedures for the ELC Cares grant that funds the departments COVID crisis response.
Ms. Silva-Brackett served as the Interim Health Services Administrative Manager from November 2007- January 2008. She was integral to the Health Department's conversion and implementation of several electronic records systems, including being a Super-User of the CMHC, Insight, and Geneva platforms.
Additionally Ms. Silva-Brackett's depth of departmental knowledge has been a source of reliable and accurate information which assisted employees of all levels in performing their respective duties and in so doing, served the public with utmost integrity and quality.
Recommended Action
Approve Advance Step Hiring of Ms. Cindy Silva-Brackett in the Position of Accountant II, at Step 5, due to Candidates Extraordinary Qualifications
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Advance Step Hiring of Ms. Cindy Silva-Brackett in the Position of Accountant II, at Step 5, due to Candidates Extraordinary Qualifications
Executive Summary: (include fiscal and staffing impact narrative):
Ms. Silva-Brackett recently retired from the Health Services Department after a 27 year tenure with County of Lake. She has graciously offered to return to the Health Department as a 900 hour extra help employee to assist the Administrative Division with reporting, billing and administrative tasks relating to the COVID-19 Crisis Response.
Ms. Silva-Brackett retired as a Supervising Accountant, Step 5, and before promoting to that role she was an Accountant II, step 6. She would like to return in the role of Accountant II, Step 5.
Ms. Silva-Brackett would assist with administrative and accounting tasks directly relating to COVID crisis response grants and FEMA billing and tracking. Ms. Silva-Brackett has an immense knowledge of county financial software applications, reports, and analyzing time study entries, which will allow her to assist the department in several COVID crisis response administrative tracking and billing reports. Additionally Ms. Silva-Brackett will serve as a resource to established and new staff in developing tracking and billing procedures for the ELC Cares grant that funds the departments COVID crisis response.
Ms. Silva-Brackett served as the Interim Health Services Administrative Manager from November 2007- January 2008. She was integral to the Health Department's conversion and implementation of several electronic records systems, including being a Super-User of the CMHC, Insight, and Geneva platforms.
Additionally Ms. Silva-Brackett's depth of departmental knowledge has been a source of reliable and accurate information which assisted employees of all levels in performing their respective duties and in so doing, served the public with utmost integrity and quality.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Advance Step Hiring of Ms. Cindy Silva-Brackett in the Position of Accountant II, at Step 5, due to Candidates Extraordinary Qualifications
5.8Adopt Resolution Accepting Final Parcel Map - Lawson PM 06-10 and Authorizing the Chair to Sign.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 23.72 and 5.54 acres in size.
The properties are located along Cole Creek Road in Kelseyville.
The current Assessor's Parcel No. is 007-028-15. The address is 4945 Cole Creek Rd, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement as shown on said map, along Cole Creek Road. In addition, the irrevocable offer of dedication for the public utilities easement will also be accepted.
Water and sewage disposal for the newly created parcels will be provided through a well and an approved sewage disposal system.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording
Not applicable
Recommended Action
Approve Subject Parcel Map, Accept Irrevocable Offer of Dedication of the roadway and the public utility easement, Authorize the Clerk to sign the map and the resolution, and the Chair to sign the resolution
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approval of Resolution Accepting Final Parcel Map - Lawson PM 06-10 and Authorizing the Chair to Sign.
Executive Summary: (include fiscal and staffing impact narrative):
The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 23.72 and 5.54 acres in size.
The properties are located along Cole Creek Road in Kelseyville.
The current Assessor's Parcel No. is 007-028-15. The address is 4945 Cole Creek Rd, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement as shown on said map, along Cole Creek Road. In addition, the irrevocable offer of dedication for the public utilities easement will also be accepted.
Water and sewage disposal for the newly created parcels will be provided through a well and an approved sewage disposal system.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Subject Parcel Map, Accept Irrevocable Offer of Dedication of the roadway and the public utility easement, Authorize the Clerk to sign the map and the resolution, and the Chair to sign the resolution
5.9a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X21-5914(122); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation – Non MPO County, Agreement No., and authorize the Chair to Sign the Resolution and Agreement
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On March 18, 2021, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2020/2021. The exchange amount is based on the County's estimated FFY 2021 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2020/2021 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
Recommendation
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
Recommended Action
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X21-5914(122); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No., and authorize the Chair to Sign the Resolution and Agreement
Executive Summary: (include fiscal and staffing impact narrative):
On March 18, 2021, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2020/2021. The exchange amount is based on the County's estimated FFY 2021 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2020/2021 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
Recommendation
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
5.10(a) Approve the purchase of a 2021 Honda Pioneer 1000-5 Utility Terrain Vehicle in the amount of $24,995.95, for use by the Search and Rescue Team, and (b) authorize the Sheriff or his designee to sign the purchase order.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office is requesting the Board of Supervisors authorize the purchase of a 2021 Honda Pioneer 1000-5, a Utility Terrain Vehicle (UTV) for use by the Sheriff's Search and Rescue Team.
The Sheriff's Search and Rescue Team responds to approximately twenty (20) searches each year in Lake County. The majority of these searches are in rural areas and forest lands of the county. Off highway vehicles such as this UTV are used for searching vast areas of roads and trails in a fraction of the time that it would take ground searchers to cover the same area. Additionally this UTV offers the ability to transport search teams to their designated search areas that are not accessible by trucks, and also to be able to extract missing, lost, or injured citizens back to safety.
A request for bid was issued to three (3) vendors on March 23, 2021, a copy of which is attached for your review. One (1) bid was received and the outcome is as follows:
Hillside Powersports Marine - $24,995.95
Motosports of Ukiah - Unable to obtain requested equipment
Factory Powersports - No Response
Funding for this purchase is budgeted in the Sheriff's Search and Rescue budget 2218, object code 62.74. These monies were received through donations and this purchase is not being paid for with county general funds.
Not applicable
Recommended Action
(a) Approve the purchase of a 2021 Honda Pioneer 1000-5 Utility Terrain Vehicle, for use by the Search and Rescue Team, and (b) authorize the Sheriff or his designee to sign the purchase order.
| Estimated Cost | 25,000 |
|---|---|
| Amount Budgeted | 25,000 |
Original memo text
Memorandum
Date: March 31, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve the purchase of a 2021 Honda Pioneer 1000-5 Utility Terrain Vehicle, for use by the Search and Rescue Team, and (b) authorize the Sheriff or his designee to sign the purchase order.
Executive Summary: The Sheriff's Office is requesting the Board of Supervisors authorize the purchase of a 2021 Honda Pioneer 1000-5, a Utility Terrain Vehicle (UTV) for use by the Sheriff's Search and Rescue Team.
The Sheriff's Search and Rescue Team responds to approximately twenty (20) searches each year in Lake County. The majority of these searches are in rural areas and forest lands of the county. Off highway vehicles such as this UTV are used for searching vast areas of roads and trails in a fraction of the time that it would take ground searchers to cover the same area. Additionally this UTV offers the ability to transport search teams to their designated search areas that are not accessible by trucks, and also to be able to extract missing, lost, or injured citizens back to safety.
A request for bid was issued to three (3) vendors on March 23, 2021, a copy of which is attached for your review. One (1) bid was received and the outcome is as follows:
Hillside Powersports Marine - $24,995.95
Motosports of Ukiah - Unable to obtain requested equipment
Factory Powersports - No Response
Funding for this purchase is budgeted in the Sheriff's Search and Rescue budget 2218, object code 62.74. These monies were received through donations and this purchase is not being paid for with county general funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: __25,000 Amount Budgeted: _25,000__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve the purchase of a 2021 Honda Pioneer 1000-5 Utility Terrain Vehicle, for use by the Search and Rescue Team, and (b) authorize the Sheriff or his designee to sign the purchase order.
5.11(a) Approve the purchase of Communications Equipment to be installed at various repeater sites in the amount of $21,502.52 and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel’s Electronics and L3 Harris
Action Item
pulled on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department, in coordination with the Homeland Security Anti-Terrorism Approval body, is in the process of upgrading repeater equipment at the Buckingham, Hunter and Seigler sites. It is requested this bid be awarded in two sections as we are waiting for approval from FEMA (Federal Emergency Management Association) on our Homeland Security FY19 EHP's (Environmental Historical Preservation) documents.
Funding is approved from State OES (Office of Emergency Services) for the Homeland Grants in FY18, FY19 and pending in FY20 and is allocated in the Sheriff/OES budget 2704. These upgrades will be made incrementally.
The Lake County Sheriff's Office is requesting to purchase communications equipment to update the old technology communication repeaters at two locations (Seigler Mountain & Hunter Peak) with the future plan to update the balance of existing repeater sites. The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area. This purchase will include a TB9400 for the Seigler Mountain site and a TB9400 for the Hunter Peak site. Total for this purchase is $21,502.52. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant.
The Lake County Sheriff's Office, in coordination with Lake County Fire and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area and is requesting to purchase new technology repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is due to the most recent fire activity in the Mendocino National Forest road access to the site as well as winter weather impacting travel routes. A site visit was attempted on March 31, 2021, but due to snow, the site could not be reached. The vault is scheduled to be deployed in the coming months.
This purchase will include 2 Codan repeaters for the Goat Mountain Site. Funding is available from Homeland Security FY19. These purchases do not require an EHP approval. Total for his purchase is $13,745.34.
Seigler and Buckingham: The Lake County Sheriff's Office, in coordination with the Lake County Fire Chief's Association is requesting to purchase communications equipment to update the old technology communication repeaters at two locations. (Seigler Mountain and Buckingham Peak)
The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area.
This purchase will include a TB9400 for the Seigler Mountain and Buckingham Peak sites. One TB9400 for the Seigler Mountain site will be purchased at this time for a total of $10,751.26. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant. Total for this purchase is $21,502.52. One TB9400 for the Buckingham Peak site is pending approval from FEMA and State OES on the Homeland Security FY19 grant. We are requesting Your Board approve this purchase but the purchase order will not be issued until the EHP has been approved.
Bids were sent to five vendors. L3 Harris was the only vendor that could bid on the TB9400 equipment. The spreadsheet is attached. Two vendors bid on the Codan equipment for Goat Mountain with Daniels being the low bidder.
All purchases are being paid from the Sheriff/Office of Emergency Services Budget unit 2704, object code 62.74 and is fully funded from State Homeland Security funds so there is no cost to the County for these purchases.
The Sheriff's Department requests authorization to issue purchase orders to the appropriate vendors.
Not applicable
Recommended Action
(a) Approve the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
| Estimated Cost | 56,752 |
|---|
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: (a) Approve the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
Executive Summary: The Lake County Sheriff's Department, in coordination with the Homeland Security Anti-Terrorism Approval body, is in the process of upgrading repeater equipment at the Buckingham, Hunter and Seigler sites. It is requested this bid be awarded in two sections as we are waiting for approval from FEMA (Federal Emergency Management Association) on our Homeland Security FY19 EHP's (Environmental Historical Preservation) documents.
Funding is approved from State OES (Office of Emergency Services) for the Homeland Grants in FY18, FY19 and pending in FY20 and is allocated in the Sheriff/OES budget 2704. These upgrades will be made incrementally.
The Lake County Sheriff's Office is requesting to purchase communications equipment to update the old technology communication repeaters at two locations (Seigler Mountain & Hunter Peak) with the future plan to update the balance of existing repeater sites. The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area. This purchase will include a TB9400 for the Seigler Mountain site and a TB9400 for the Hunter Peak site. Total for this purchase is $21,502.52. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant.
The Lake County Sheriff's Office, in coordination with Lake County Fire and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area and is requesting to purchase new technology repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is due to the most recent fire activity in the Mendocino National Forest road access to the site as well as winter weather impacting travel routes. A site visit was attempted on March 31, 2021, but due to snow, the site could not be reached. The vault is scheduled to be deployed in the coming months.
This purchase will include 2 Codan repeaters for the Goat Mountain Site. Funding is available from Homeland Security FY19. These purchases do not require an EHP approval. Total for his purchase is $13,745.34.
Seigler and Buckingham: The Lake County Sheriff's Office, in coordination with the Lake County Fire Chief's Association is requesting to purchase communications equipment to update the old technology communication repeaters at two locations. (Seigler Mountain and Buckingham Peak)
The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area.
This purchase will include a TB9400 for the Seigler Mountain and Buckingham Peak sites. One TB9400 for the Seigler Mountain site will be purchased at this time for a total of $10,751.26. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant. Total for this purchase is $21,502.52. One TB9400 for the Buckingham Peak site is pending approval from FEMA and State OES on the Homeland Security FY19 grant. We are requesting Your Board approve this purchase but the purchase order will not be issued until the EHP has been approved.
Bids were sent to five vendors. L3 Harris was the only vendor that could bid on the TB9400 equipment. The spreadsheet is attached. Two vendors bid on the Codan equipment for Goat Mountain with Daniels being the low bidder.
All purchases are being paid from the Sheriff/Office of Emergency Services Budget unit 2704, object code 62.74 and is fully funded from State Homeland Security funds so there is no cost to the County for these purchases.
The Sheriff's Department requests authorization to issue purchase orders to the appropriate vendors.
If not budgeted, fill in the blanks below only:
Estimated Cost: _56,752____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
This item was continued to the April 20, 2021 Board of Supervisors Meeting.
Clerk’s notes: Lieutenant Gavin Wells presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
5.12Approve to waive of the 900 hour extra help limit for staff in the Sheriff's Department
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests approval to exceed the 900 hour extra help limit on the following employees:
Chris Macedo, Michal Moore, Douglas Pike are each assigned to Court Security and funding is reimbursed through the Trial Court Security Account.
Earlene Taylor is assigned to Administration and funding is reimbursed through the Inmate Welfare Trust Account.
Brenndon Bosse, Emil Devincenzi, Kevin Odom, Dennis Ostini and Lloyd Wells are assigned to the Marine Patrol Division. Funding is reimbursed through the Department of Boating and Waterways.
Each of these employees are PERS retirees and will not exceed 960 total hours in this fiscal year.
Von Morshed is assigned to Administration and her hours may exceed the 960 hour limit. She is not a PERS retiree and is not governed by the same rules that apply to PERS retirees.
Not applicable
Recommended Action
Approval to waive the 900 hour extra help limit for staff in the Sheriff's Department
Original memo text
Memorandum
Date: April 1, 2021
To: The Honorable Bruno Sabatier, Chairmsn, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approval to waive the 900 hour extra help limit for staff in the Sheriff's Department
Executive Summary: The Sheriff's Department requests approval to exceed the 900 hour extra help limit on the following employees:
Chris Macedo, Michal Moore, Douglas Pike are each assigned to Court Security and funding is reimbursed through the Trial Court Security Account.
Earlene Taylor is assigned to Administration and funding is reimbursed through the Inmate Welfare Trust Account.
Brenndon Bosse, Emil Devincenzi, Kevin Odom, Dennis Ostini and Lloyd Wells are assigned to the Marine Patrol Division. Funding is reimbursed through the Department of Boating and Waterways.
Each of these employees are PERS retirees and will not exceed 960 total hours in this fiscal year.
Von Morshed is assigned to Administration and her hours may exceed the 960 hour limit. She is not a PERS retiree and is not governed by the same rules that apply to PERS retirees.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approval to waive the 900 hour extra help limit for staff in the Sheriff's Department
5.13Adopt Proclamation designating the week of April 11-17, 2021 as National Public Safety Dispatchers Week in Lake County
Proclamation
passed on consent
approved — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
DESIGNATING THE WEEK OF APRIL 11-17, 2021 AS NATIONAL PUBLIC SAFETY DISPATCHERS WEEK
WHEREAS, emergencies can occur at any time that require law enforcement, fire or emergency medical services; and
WHEREAS, when an emergency occurs, the prompt response of law enforcement officers, firefighters and emergency medical professionals is critical to the protection of life and preservation of property; and
WHEREAS, the safety of our law enforcement officers and fire personnel is dependent upon the quality and accuracy of Information obtained from residents who telephone the Lake County Central Dispatch Center; and
WHEREAS, Public Safety Dispatchers are the first, and can be the most critical, contact our residents have with emergency services, and are the vital link for our law enforcement officers and fire personnel by monitoring their activities by radio providing them with information and insuring their safety; and
WHEREAS, the Public Safety Dispatchers of the Lake County Sheriff's Office have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients, exhibiting compassion, understanding and professionalism during the performance of their job.
NOW, THERFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does, hereby designate the week of April 11-17, 2021 as National Public Safety Dispatchers Week in Lake County and encourages all residents to join in recognizing the commitment of public safety dispatchers in our communities to preserve the safety of us all.
Recommended Action
Adopt Proclamation Designating the week of April 11-17, 2021 as National Public Safety Dispatchers Week
Original memo text
Memorandum
Date: 04/13/2021
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner
Subject: Adopt Proclamation Designating the week of April 11-17, 2021 as National Public Safety Dispatchers Week.
Executive Summary: (include fiscal and staffing impact narrative):
DESIGNATING THE WEEK OF APRIL 11-17, 2021 AS NATIONAL PUBLIC SAFETY DISPATCHERS WEEK
WHEREAS, emergencies can occur at any time that require law enforcement, fire or emergency medical services; and
WHEREAS, when an emergency occurs, the prompt response of law enforcement officers, firefighters and emergency medical professionals is critical to the protection of life and preservation of property; and
WHEREAS, the safety of our law enforcement officers and fire personnel is dependent upon the quality and accuracy of Information obtained from residents who telephone the Lake County Central Dispatch Center; and
WHEREAS, Public Safety Dispatchers are the first, and can be the most critical, contact our residents have with emergency services, and are the vital link for our law enforcement officers and fire personnel by monitoring their activities by radio providing them with information and insuring their safety; and
WHEREAS, the Public Safety Dispatchers of the Lake County Sheriff's Office have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients, exhibiting compassion, understanding and professionalism during the performance of their job.
NOW, THERFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does, hereby designate the week of April 11-17, 2021 as National Public Safety Dispatchers Week in Lake County and encourages all residents to join in recognizing the commitment of public safety dispatchers in our communities to preserve the safety of us all.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Designating the week of April 11-17, 2021 as National Public Safety Dispatchers Week
On motion of Supervisor Crandell, and by vote of the Board, approved consent agenda items 5.1 through 5.13 with the exception of items 5.2 and 5.11 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: The following person spoke via Zoom: Tyler Mitchell. The following person present in the Board of Supervisors Chambers spoke: Joan Moss.
6.29:06 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Acting Public Health Officer Dr. Evan Bloom presented the item to the Board. Epidemiologist Sarah Marikos presented a PowerPoint Presentation to the Board. Public Health Director Denise Pomeroy spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. The following people spoke via Zoom: Elaine Zacher, Will Tuttle, and Melissa Fulton. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. - Presentation of Proclamation designating April 2021 Sexual Assault Awareness Month
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Simon read the proclamation into the record and presented it to Gina Pilat of Lake Family Resource Center. Lisa Morrow spoke.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
6.49:35 A.M. - Presentation of Proclamation designating the week of April 11-17, 2021 as National Public Safety Dispatchers Week in Lake County
Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to the Lake County Sheriff's Office. Sheriff Brian Martin and Lieutenant Gavin Wells spoke.
Chair Sabatier asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
6.510:00 A.M. - PUBLIC HEARING - Discussion and Consideration of Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21
Public Hearing
approved
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Exhibits: 1. Vicinity Map
2. Original Conditions of Approval
3. Extension-Modified Conditions of Approval
4. Applicant's Original Submitted Materials
Executive Summary
(include fiscal and staffing impact narrative):
The applicant, Horizon Tower Limited, LLC, is requesting a one-year extension for Use Permit UP 18-01, which allowed an 85' foot tall 'tree pole' tower on a site located at 9475 Mojave Trail, Kelseyville, also known as APN 009-004-21.
The original use permit UP 18-01 was approved by the Planning Commission on January 24, 2019 and was subsequently appealed to the Board of Supervisors, who heard the appeal on April 23, 2019. The appeal was denied and the approval of the tower was upheld. The resulting permit is valid for a period of two years and expires on April 23, 2021.
In late February 2021, staff was contacted by the applicant regarding the process to extend the use permit. Lake County Zoning Ordinance, Article 60.1(c), allows for the extension of an approved use permit for a period of one (1) year.
Discussion
The applicant has verbally stated that the reasons for the delay were the Covid-19 shutdown and the Mendocino Complex fire of 2018, which combined to make obtaining the necessary construction documents difficult and caused the applicant to request an extension of this permit by one additional year.
Neighbors within 725 feet of the 39+ acre parcel were notified of this action by Public Hearing notice sent March 26, 2021.
Article 60.1(c) of the County Ordinance requires an extension be ordered by whichever decision maker granted the permit. In this case, the Board of Supervisors ultimately approved the tower at the appeal. Therefore, the extension request was not brought before the Planning Commission but rather directly to the Board of Supervisors for consideration.
I. PROJECT DESCRIPTION
Applicant: Horizon Tower Limited, LLC
Owner: Richard Gubera
Location: 9475 Mojave Trail, Kelseyville (adjacent to the Clearlake Riviera development)
A.P.N.: 009-004-21
Parcel Size: 39+ acres
General Plan: Rural Residential
Zoning: "RR"; Rural Residential
Flood Zone: X
II. PROJECT ANALYSIS
The Lake County Zoning Ordinance has three articles that contain relevant requirements to this extension; Chapter 60, subsection 60.1(c) and Chapter 51.4, Major Use Permits, Findings for Approval of a Major Use Permit.
Article 60, subsection 1(c). The specific portion of the code allowing the extension is as follows:
(c) If prior to expiration of a permit, the applicant files a written application for extension, the period within which substantial physical construction or use commenced, may be extended one (1) year by order of the Planning Director, Zoning Administrator, Development Review Committee, Planning Commission, or Board of Supervisors, whichever granted the permit, at any time within ninety (90) days of the date of expiration. An application for such an extension shall be made on the prescribed form and shall be accompanied by any applicable fee as established by the Board of Supervisors. (Ord. No. 1749, 7/7/1988)
Response: Conformance is discussed on page 1, subsection (c) of this memo. No other extensions have been applied for by this applicant for this approved use permit. The applicant submitted a timely request, on the correct Extension form along with the required fee on March 1, 2021.
Legend for Original Photo Views from UP 18-01
III. EXTENSION APPLICATION SUBMITTAL
The applicant submitted an application for Extension to staff prior to the expiration of the use permit, along with the required fee and the appropriate application form for an extension.
IV. ENVIRONMENTAL ANALYSIS
The original application UP 18-01 was required to undergo an Initial Study (IS 18-06) in 2018. The study listed all potential impacts and corresponding mitigation measures that were required for this tower. The primary impact pertained to visual (aesthetics); the applicant agreed to 'disguise' the tower by making it appear to be a pine tree.
CEQA section 15301(e) allows for a project to be categorically exempted from further CEQA analyses if no changes to the original project are proposed, as is the case here.
Original Photo View 4
Original Photo View 3
Not applicable
Recommended Action
Approve the one-year extension request (UPX 21-01) for Use Permit (UP 18-01).
Sample motion:
Extension Approval (UPX 21-01):
I move that the Board of Supervisors make an intended decision to approve File No. UPX 21-01 to grant a one-year extension for Major Use Permit 18-01 as applied for by Horizon Tower Limited for property located at 9475 Mojave Trail, Kelseyville; APN number 009-004-21.
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Dept. Director
Toccarra Thomas, Community Development Dept. Deputy Director
Eric Porter, Associate Planner
Subject: Discussion and Consideration of Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21
Exhibits: 1. Vicinity Map
2. Original Conditions of Approval
3. Extension-Modified Conditions of Approval
4. Applicant's Original Submitted Materials
Executive Summary: (include fiscal and staffing impact narrative):
The applicant, Horizon Tower Limited, LLC, is requesting a one-year extension for Use Permit UP 18-01, which allowed an 85' foot tall 'tree pole' tower on a site located at 9475 Mojave Trail, Kelseyville, also known as APN 009-004-21.
The original use permit UP 18-01 was approved by the Planning Commission on January 24, 2019 and was subsequently appealed to the Board of Supervisors, who heard the appeal on April 23, 2019. The appeal was denied and the approval of the tower was upheld. The resulting permit is valid for a period of two years and expires on April 23, 2021.
In late February 2021, staff was contacted by the applicant regarding the process to extend the use permit. Lake County Zoning Ordinance, Article 60.1(c), allows for the extension of an approved use permit for a period of one (1) year.
Discussion
The applicant has verbally stated that the reasons for the delay were the Covid-19 shutdown and the Mendocino Complex fire of 2018, which combined to make obtaining the necessary construction documents difficult and caused the applicant to request an extension of this permit by one additional year.
Neighbors within 725 feet of the 39+ acre parcel were notified of this action by Public Hearing notice sent March 26, 2021.
Article 60.1(c) of the County Ordinance requires an extension be ordered by whichever decision maker granted the permit. In this case, the Board of Supervisors ultimately approved the tower at the appeal. Therefore, the extension request was not brought before the Planning Commission but rather directly to the Board of Supervisors for consideration.
I. PROJECT DESCRIPTION
Applicant: Horizon Tower Limited, LLC
Owner: Richard Gubera
Location: 9475 Mojave Trail, Kelseyville (adjacent to the Clearlake Riviera development)
A.P.N.: 009-004-21
Parcel Size: 39+ acres
General Plan: Rural Residential
Zoning: "RR"; Rural Residential
Flood Zone: X
II. PROJECT ANALYSIS
The Lake County Zoning Ordinance has three articles that contain relevant requirements to this extension; Chapter 60, subsection 60.1(c) and Chapter 51.4, Major Use Permits, Findings for Approval of a Major Use Permit.
Article 60, subsection 1(c). The specific portion of the code allowing the extension is as follows:
(c) If prior to expiration of a permit, the applicant files a written application for extension, the period within which substantial physical construction or use commenced, may be extended one (1) year by order of the Planning Director, Zoning Administrator, Development Review Committee, Planning Commission, or Board of Supervisors, whichever granted the permit, at any time within ninety (90) days of the date of expiration. An application for such an extension shall be made on the prescribed form and shall be accompanied by any applicable fee as established by the Board of Supervisors. (Ord. No. 1749, 7/7/1988)
Response: Conformance is discussed on page 1, subsection (c) of this memo. No other extensions have been applied for by this applicant for this approved use permit. The applicant submitted a timely request, on the correct Extension form along with the required fee on March 1, 2021.
Legend for Original Photo Views from UP 18-01
III. EXTENSION APPLICATION SUBMITTAL
The applicant submitted an application for Extension to staff prior to the expiration of the use permit, along with the required fee and the appropriate application form for an extension.
IV. ENVIRONMENTAL ANALYSIS
The original application UP 18-01 was required to undergo an Initial Study (IS 18-06) in 2018. The study listed all potential impacts and corresponding mitigation measures that were required for this tower. The primary impact pertained to visual (aesthetics); the applicant agreed to 'disguise' the tower by making it appear to be a pine tree.
CEQA section 15301(e) allows for a project to be categorically exempted from further CEQA analyses if no changes to the original project are proposed, as is the case here.
Original Photo View 4
Original Photo View 3
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the one-year extension request (UPX 21-01) for Use Permit (UP 18-01).
Sample motion:
Extension Approval (UPX 21-01):
I move that the Board of Supervisors make an intended decision to approve File No. UPX 21-01 to grant a one-year extension for Major Use Permit 18-01 as applied for by Horizon Tower Limited for property located at 9475 Mojave Trail, Kelseyville; APN number 009-004-21.
Supervisor Simon made a motion to approve Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21. The motion died for lack of a second.
On motion of Supervisor Simon, and by vote of the Board, Continued the public hearing to April 20, 2021 at 9:06 A.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Community Development Director Scott De Leon introduced the item to the Board. Associate Planner Eric Porter presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Aurelia Johnson, Don Green, and Joan Moss. The following person spoke via Zoom: Greg Garazzi. No one else wished to speak and the public input portion of this item was closed.
6.610:30 A.M. - Presentation of Annual Report by Lake County PEG TV
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Pursuant to the terms of the PEG Agreement between the County of Lake and the Cities of Lakeport and Clearlake, an Annual Report will be presented to your Board by Denise Loustalot and Ed Robey, on behalf of the Lake County PEG TV Board of Directors.
Recommended Action
No action. Informational report, only.
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Presentation of Annual Report by Lake County PEG TV
Executive Summary: (include fiscal and staffing impact narrative):
Pursuant to the terms of the PEG Agreement between the County of Lake and the Cities of Lakeport and Clearlake, an Annual Report will be presented to your Board by Denise Loustalot and Ed Robey, on behalf of the Lake County PEG TV Board of Directors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: No action. Informational report, only.
Presentation Only.
Clerk’s notes: Denise Loustalot introduced the item to the Board. Ed Robey presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Don Green. No one else wished to speak and the public input portion of this item was closed.
6.710:50 A.M. - Consideration of Report from PG&E Representatives Regarding PG&E’s Outlook for Public Safety Power Shutoffs (PSPS) and overall Wildfire Safety Efforts.
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
At 9:15 a.m. on April 13, 2021, PG&E representatives Donovan Lee, Jon Stallman and Melinda Rivera have requested an opportunity to report to your Board the the public regarding PG&E's Outlook for PSPS and overall Wildfire Safety Efforts.
Recommended Action
Report only.
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Report from PG&E Representatives Regarding PG&E's Outlook for Public Safety Power Shutoffs (PSPS) and overall Wildfire Safety Efforts.
Executive Summary: (include fiscal and staffing impact narrative):
At 9:15 a.m. on April 13, 2021, PG&E representatives Donovan Lee, Jon Stallman and Melinda Rivera have requested an opportunity to report to your Board the the public regarding PG&E's Outlook for PSPS and overall Wildfire Safety Efforts.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Report only.
Report Only.
Clerk’s notes: PG&E Representative Melinda Rivera presented a PowerPoint Presentation to the Board. Jon Stallman, Donavan Lee, and Sheriff Brian Martin spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Bart Levinson. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(a) Consideration of First Reading of Amendment to Commercial Cannabis Cultivation for those impact by the Farmland Protection Zone Chapter 21, Section 27.13 (at) 1 (vi); and (b) Consideration of Updated direction for RFP regarding Programmatic EIR
Action Item
Motion carried · 5 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A) On December 15, 2020, the Board of Supervisors approved the second reading of the an ordinance update to cannabis cultivation regarding the creation of the Farmland Protection Zone (FPZ). Within the context of that discussion, the idea of allowing current applications to transition into compliance was brought up.
On March 25, 2021 the Planning Commission continued that discussion and provided direction to the Board of Supervisors on how to handle all applications that were impacted by the creation of the FPZ. The Planning Commission wanted a pathway for those applicants, but were not comfortable in providing an exact definition of what applications would be approved to continue and transition into compliance and which applications would be forced to comply without transition.
On April 6, 2021 the Board of Supervisors discussed a first reading of an ordinance amendment and provided feedback and also received feedback from the public. The ordinance being proposed today would be a three year transition for all applicants whose original application to the Community Development Department has been deemed complete. This is the first step after a pre-app meeting. This is not regarding any CEQA processes, just the original application.
According to staff, there are approximately 31 applications being impacted by the FPZ. 6 of which are close to getting Use Permits, but are not able to due to the FPZ requirements. Approximately 21 of the remaining 25 have their original applications deemed complete.
In the ordinance being offered, both Early Activation and Use Permits would be allowed for a limited time to those applications eligible for the transition to compliance. If the second reading of the ordinance is approved on 4/20/2021, the transition period for all applications impacted by the FPZ would expire on 4/20/2024.
B) Due a previous conversation that was concluded on March 2, 2021 and direction to staff to move forward with an RFP for a programmatic EIR and a conversation on March 16, 2021 to create an ad hoc committee later in the year to review the ordinance. It would seem best, to change our guidance to staff and ensure that the RFP and new revision of the cannabis ordinance go hand in hand and not keep pushing for the RFP to be completed in the timeline we had discussed originally.
Not applicable
Recommended Action
A) Approve first reading of Amendment to Commercial Cannabis Cultivation for those impacted by the Farmland Protection Zone, and conduct second reading on 4/20/2021
B) Provide direction to staff
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Lake County, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: (a) Consideration of First Reading of Amendment to Commercial Cannabis Cultivation for those impact by the Farmland Protection Zone Chapter 21, Section 27.13 (at) 1 (vi); and (b) Consideration of Updated direction for RFP regarding Programmatic EIR
Executive Summary: (include fiscal and staffing impact narrative):
A) On December 15, 2020, the Board of Supervisors approved the second reading of the an ordinance update to cannabis cultivation regarding the creation of the Farmland Protection Zone (FPZ). Within the context of that discussion, the idea of allowing current applications to transition into compliance was brought up.
On March 25, 2021 the Planning Commission continued that discussion and provided direction to the Board of Supervisors on how to handle all applications that were impacted by the creation of the FPZ. The Planning Commission wanted a pathway for those applicants, but were not comfortable in providing an exact definition of what applications would be approved to continue and transition into compliance and which applications would be forced to comply without transition.
On April 6, 2021 the Board of Supervisors discussed a first reading of an ordinance amendment and provided feedback and also received feedback from the public. The ordinance being proposed today would be a three year transition for all applicants whose original application to the Community Development Department has been deemed complete. This is the first step after a pre-app meeting. This is not regarding any CEQA processes, just the original application.
According to staff, there are approximately 31 applications being impacted by the FPZ. 6 of which are close to getting Use Permits, but are not able to due to the FPZ requirements. Approximately 21 of the remaining 25 have their original applications deemed complete.
In the ordinance being offered, both Early Activation and Use Permits would be allowed for a limited time to those applications eligible for the transition to compliance. If the second reading of the ordinance is approved on 4/20/2021, the transition period for all applications impacted by the FPZ would expire on 4/20/2024.
B) Due a previous conversation that was concluded on March 2, 2021 and direction to staff to move forward with an RFP for a programmatic EIR and a conversation on March 16, 2021 to create an ad hoc committee later in the year to review the ordinance. It would seem best, to change our guidance to staff and ensure that the RFP and new revision of the cannabis ordinance go hand in hand and not keep pushing for the RFP to be completed in the timeline we had discussed originally.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
A) Approve first reading of Amendment to Commercial Cannabis Cultivation for those impacted by the Farmland Protection Zone, and conduct second reading on 4/20/2021
B) Provide direction to staff
a) On motion of Supervisor Simon, and by vote of the Board, approved modifications made on the face of the ordinance. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) On motion of Supervisor Simon, and by vote of the Board, waived reading of ordinance to have it read in title only. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
c) On motion of Supervisor Simon, and by vote of the Board, approved modifications to the ordinance making it two years on May 21, 2022 for the deadline for modifications to the application and May 21, 2021 for the expiration date for when compliance needs to be met. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
d) On motion of Supervisor Simon, and by vote of the Board, waived reading of ordinance to have it read in title only. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
e) On motion of Supervisor Simon, and by vote of the Board, advanced the reading of the ordinance to the April 20, 2021 Board of Supervisors meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
f) There was Board Consensus on the Updated direction for RFP regarding Programmatic EIR.
Clerk’s notes: Chair Sabatier presented the item to the Board. Deputy Community Development Director Toccarra Nicole Thomas, Community Development Director Scott De Leon, Agriculture Commissioner Steve Hajik, and County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Brenna Sullivan, Crystal Keesey, Sasha Racine, Annette Hopkins, Sarah Bodnar, Sean Connell, and Julia Jackson. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer Process with our Labor Representatives
Action Item
approved — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff is recommending changes to the long standing Uniform and Clothing Purchase Policy which was last amended in 2018:
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=3301077&GUID=9ABE85A3-EA93-46D8-AEA4-213023E2B725&Title=Legislation+Text
Recommended changes at this time reflect the current needs of departments and pricing increases in specified areas.
I. A new "General Provisions" section to the policy is proposed to be added:
(a) To clarify that items covered under this policy are not for personal use;
(b) To grant authority to department heads to determine frequency, given that wear and tear may differ widely by application. (Such determinations must be supported by budgeted appropriations);
(c) To clarify that in rare cases, where a purchase exceeds the maximum allowable, department heads will be responsible to cover this difference. (This happened recently with an order of customized items that could not be returned to the local vendor who produced them in good faith);
II. In addition, departments have requested adjustments to Exhibit A of the Uniform and Clothing Purchase Policy:
(a) Animal Care and Control is requesting approval to provide staff with Rain Coats and Rain Boots. Staff regularly works in inclement weather and requires these additional clothing items.
(b) Air Quality is requesting to change the Safety Boot allocation from a D to an A. They are also requesting the addition of safety pants to their list of approved purchases. These would be Nomex pants, which are required safety equipment used for wildfire and burn call responses.
(c) Roads is requesting the new item detailed below under Special Districts, safety pants/bibs.
(d) Water Resources is requesting approval to provide safety jackets and safety pants to their field staff. Employees often begin their day before sunrise or work in inclement weather and they require additional protection to make sure they are visible.
(e) Special Districts is requesting that the maximum cost of a number of items be increased based on an analysis of the last three years of uniform/safety clothing related expenses for the department. The requested changes are shown below. They are also requesting approval to add a new item, safety pants/bibs. Crews working in the road right of way after dark are required to wear class 3 reflective clothing including either pants or reflective leg gators.
Safety Boot/Re-sole
Current
Maximum Cost
Requested Maximum Cost
Safety Boot/Re-sole
$175
$200
Hard Hats
$10
$30
Ear Protection
$15
$20
Gloves
$20
$25
Safety Jacket/Sweatshirts
$100
$150
Hat
$20
$25
Rain Coats
$50
$100
Rain Pants
$50
$100
Safety Pants/Bibs
$0
$125
(f) Other departments, not previously afforded any authority under this policy are requesting approval to provide polo shirts (with logo) to employees. Some of the many reasons given include:
Staff working in situations where they are front-facing with the public in the office or in the field, in the Emergency Operations Center or otherwise responding to disaster, hosting public events, coordinating with and/or outreach to the public, and interfacing with other government agencies.
In general, Department Heads expressed that said authorization will promote professionalism, employee pride and boost morale.
Given that a majority of departments expressed interest, a new column has been added to Exhibit A to indicate, "All Departments".
In the attached documents, all proposed additions or changes are highlighted in red. In the event your Board approves, the HR Director will need to conduct meet and confer with our labor representatives.
Recommended Action
Staff recommends that your Board approve in concept the revised County Uniform and Clothing Policy, including Exhibit A, and direct the Human Resources Director to conduct the Meet and Confer Clothing Purchase Policy.
Original memo text
Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer Process with our Labor Representatives
Executive Summary: (include fiscal and staffing impact narrative):
Staff is recommending changes to the long standing Uniform and Clothing Purchase Policy which was last amended in 2018:
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=3301077&GUID=9ABE85A3-EA93-46D8-AEA4-213023E2B725&Title=Legislation+Text
Recommended changes at this time reflect the current needs of departments and pricing increases in specified areas.
I. A new "General Provisions" section to the policy is proposed to be added:
(a) To clarify that items covered under this policy are not for personal use;
(b) To grant authority to department heads to determine frequency, given that wear and tear may differ widely by application. (Such determinations must be supported by budgeted appropriations);
(c) To clarify that in rare cases, where a purchase exceeds the maximum allowable, department heads will be responsible to cover this difference. (This happened recently with an order of customized items that could not be returned to the local vendor who produced them in good faith);
II. In addition, departments have requested adjustments to Exhibit A of the Uniform and Clothing Purchase Policy:
(a) Animal Care and Control is requesting approval to provide staff with Rain Coats and Rain Boots. Staff regularly works in inclement weather and requires these additional clothing items.
(b) Air Quality is requesting to change the Safety Boot allocation from a D to an A. They are also requesting the addition of safety pants to their list of approved purchases. These would be Nomex pants, which are required safety equipment used for wildfire and burn call responses.
(c) Roads is requesting the new item detailed below under Special Districts, safety pants/bibs.
(d) Water Resources is requesting approval to provide safety jackets and safety pants to their field staff. Employees often begin their day before sunrise or work in inclement weather and they require additional protection to make sure they are visible.
(e) Special Districts is requesting that the maximum cost of a number of items be increased based on an analysis of the last three years of uniform/safety clothing related expenses for the department. The requested changes are shown below. They are also requesting approval to add a new item, safety pants/bibs. Crews working in the road right of way after dark are required to wear class 3 reflective clothing including either pants or reflective leg gators.
Safety Boot/Re-sole
Current
Maximum Cost
Requested Maximum Cost
Safety Boot/Re-sole
$175
$200
Hard Hats
$10
$30
Ear Protection
$15
$20
Gloves
$20
$25
Safety Jacket/Sweatshirts
$100
$150
Hat
$20
$25
Rain Coats
$50
$100
Rain Pants
$50
$100
Safety Pants/Bibs
$0
$125
(f) Other departments, not previously afforded any authority under this policy are requesting approval to provide polo shirts (with logo) to employees. Some of the many reasons given include:
Staff working in situations where they are front-facing with the public in the office or in the field, in the Emergency Operations Center or otherwise responding to disaster, hosting public events, coordinating with and/or outreach to the public, and interfacing with other government agencies.
In general, Department Heads expressed that said authorization will promote professionalism, employee pride and boost morale.
Given that a majority of departments expressed interest, a new column has been added to Exhibit A to indicate, "All Departments".
In the attached documents, all proposed additions or changes are highlighted in red. In the event your Board approves, the HR Director will need to conduct meet and confer with our labor representatives.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that your Board approve in concept the revised County Uniform and Clothing Policy, including Exhibit A, and direct the Human Resources Director to conduct the Meet and Confer Clothing Purchase Policy.
On motion of Supervisor Simon, and by vote of the Board, approved Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Directed the Human Resources Director to Conduct the Meet and Confer Process with Labor Representatives. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of the following Advisory Board appointments:
Areawide Planning, East Area Region 3 Town Hall (EaRTH), Kelseyville Cemetery District, Lucerne Area Town Hall (LATH), Scotts Valley Community Advisory Council
Appointment
Motion carried · 5 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Areawide Planning Council: Vacancies: (3)
Applicant: Sally Peterson
Community Visioning Forum Planning Committee: Vacancies: (9)
Applicants: Angela Cuellar-Marroquin
Ann Gross
Camile Cummins
Carol Cole-Lewis
Cinamon Vann
Clovis Lewis
David Geck
Delores Farrell
JoAnn Saccato
Sally Peterson
Sue Williams
Wanda Quitiquit
East Area Region 3 Town Hall (EaRTH): Vacancies: (2)
Applicant: Anthony Morris
Kelseyville Cemetery District: Vacancies: (1)
Applicants: Dennis Amendola
Lucerne Area Town Hall (LATH): Vacancies: (1)
Applicants: Rebecca Schwenger
Kurt McKelvey
Jennie Halvorsen
Scotts Valley Community Advisory Council: Vacancies: (3)
Applicant: Paula Mune
Cinamon Vann
Greg Scott
Karole Ward
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: April 13, 2021
To: Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Areawide Planning Council: Vacancies: (3)
Applicant: Sally Peterson
Community Visioning Forum Planning Committee: Vacancies: (9)
Applicants: Angela Cuellar-Marroquin
Ann Gross
Camile Cummins
Carol Cole-Lewis
Cinamon Vann
Clovis Lewis
David Geck
Delores Farrell
JoAnn Saccato
Sally Peterson
Sue Williams
Wanda Quitiquit
East Area Region 3 Town Hall (EaRTH): Vacancies: (2)
Applicant: Anthony Morris
Kelseyville Cemetery District: Vacancies: (1)
Applicants: Dennis Amendola
Lucerne Area Town Hall (LATH): Vacancies: (1)
Applicants: Rebecca Schwenger
Kurt McKelvey
Jennie Halvorsen
Scotts Valley Community Advisory Council: Vacancies: (3)
Applicant: Paula Mune
Cinamon Vann
Greg Scott
Karole Ward
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
a) On motion of Supervisor Simon, and by vote of the Board, appointed Sally Peterson to the Areawide Planning Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) On motion of Supervisor Crandell, and by vote of the Board, appointed Anthony Morris to the East Region Town Hall. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
c) On motion of Supervisor Pyska, and by vote of the Board, appointed Dennis Amendola to the Kelseyville Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
d) On motion of Supervisor Crandell, and by vote of the Board, appointed Rebecca Schwenger to the Lucerne Area Town Hall. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
e) On motion of Supervisor Scott, and by vote of the Board, appointed Paula Mune, Karole Ward, and Greg Scott to the Scotts Valley Community Advisory Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Public Works/ Water Resources/ Community Development Director
Closed Session Item
8.2Conference with Legal Counsel: Existing litigation pursuant to Government Code section 54956.9 (d)(1): Flesch v. County of Lake, et al.
Closed Session Item
8.3Conference with Legal Counsel: Existing litigation pursuant to Government
Code section 54956.9 (d)(1): Nichols v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 5:07 p.m. having taken no action