Board Of Supervisors — Tuesday, April 20, 2021
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors will be available for participation virtually via Zoom. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/91824582947?pwd=RFpnU3NrY2pkQkFBUCs0VVQvNlhqUT09 Passcode: 099460 Or One tap mobile: +16699006833,,91824582947#,,,,*099460# US (San Jose) +13462487799,,91824582947#,,,,*099460# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 918 2458 2947 Passcode: 099460 International numbers available: https://lakecounty.zoom.us/u/adVEVObGoU Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 918 2458 2947 Passcode: 099460 SIP: 91824582947@zoomcrc.com Passcode: 099460
To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/91824582947?pwd=RFpnU3NrY2pkQkFBUCs0VVQvNlhqUT09 Passcode: 099460 Or One tap mobile: +16699006833,,91824582947#,,,,*099460# US (San Jose) +13462487799,,91824582947#,,,,*099460# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 918 2458 2947 Passcode: 099460 International numbers available: https://lakecounty.zoom.us/u/adVEVObGoU Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 918 2458 2947 Passcode: 099460 SIP: 91824582947@zoomcrc.com Passcode: 099460
To submit a written comment on any agenda item please visit https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Second Reading of Ordinance Amendment to Commercial Cannabis Cultivation for those impact by the Farmland Protection Zone Chapter 21, Section 27.13 (at) 1 (vi)
Action Item
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes)
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On December 15, 2020, the Board of Supervisors approved the second reading of the an ordinance update to cannabis cultivation regarding the creation of the Farmland Protection Zone (FPZ). Within the context of that discussion, the idea of allowing current applications to transition into compliance was brought up.
On March 25, 2021 the Planning Commission continued that discussion and provided direction to the Board of Supervisors on how to handle all applications that were impacted by the creation of the FPZ. The Planning Commission wanted a pathway for those applicants, but were not comfortable in providing an exact definition of what applications would be approved to continue and transition into compliance and which applications would be forced to comply without transition.
On April 6, 2021 the Board of Supervisors discussed a first reading of an ordinance amendment and provided feedback and also received feedback from the public. The ordinance being proposed today would be a three year transition for all applicants whose original application to the Community Development Department has been deemed complete. This is the first step after a pre-app meeting. This is not regarding any CEQA processes, just the original application.
According to staff, there are approximately 31 applications being impacted by the FPZ. 6 of which are close to getting Use Permits, but are not able to due to the FPZ requirements. Approximately 21 of the remaining 25 have their original applications deemed complete.
In the ordinance being offered, both Early Activation and Use Permits would be allowed for a limited time to those applications eligible for the transition to compliance. If the second reading of the ordinance is approved on 4/20/2021, the transition period for all applications impacted by the FPZ would expire on 5/21/2023.
Not applicable
Recommended Action
Approve second reading of Amendment to Commercial Cannabis Cultivation for those impacted by the Farmland Protection Zone.
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: Second Reading of Ordinance Amendment to Commercial Cannabis Cultivation for those impact by the Farmland Protection Zone Chapter 21, Section 27.13 (at) 1 (vi)
Executive Summary: (include fiscal and staffing impact narrative):
On December 15, 2020, the Board of Supervisors approved the second reading of the an ordinance update to cannabis cultivation regarding the creation of the Farmland Protection Zone (FPZ). Within the context of that discussion, the idea of allowing current applications to transition into compliance was brought up.
On March 25, 2021 the Planning Commission continued that discussion and provided direction to the Board of Supervisors on how to handle all applications that were impacted by the creation of the FPZ. The Planning Commission wanted a pathway for those applicants, but were not comfortable in providing an exact definition of what applications would be approved to continue and transition into compliance and which applications would be forced to comply without transition.
On April 6, 2021 the Board of Supervisors discussed a first reading of an ordinance amendment and provided feedback and also received feedback from the public. The ordinance being proposed today would be a three year transition for all applicants whose original application to the Community Development Department has been deemed complete. This is the first step after a pre-app meeting. This is not regarding any CEQA processes, just the original application.
According to staff, there are approximately 31 applications being impacted by the FPZ. 6 of which are close to getting Use Permits, but are not able to due to the FPZ requirements. Approximately 21 of the remaining 25 have their original applications deemed complete.
In the ordinance being offered, both Early Activation and Use Permits would be allowed for a limited time to those applications eligible for the transition to compliance. If the second reading of the ordinance is approved on 4/20/2021, the transition period for all applications impacted by the FPZ would expire on 5/21/2023.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve second reading of Amendment to Commercial Cannabis Cultivation for those impacted by the Farmland Protection Zone.
5.2Approve in concept, Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer process with our labor representatives
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 13, 2021, your Board approved recommended changes, in concept, to the Uniform and Clothing Purchase Policy. Shortly thereafter, it was discovered that one recommended change was inadvertently left off of Exhibit A. Specifically, staff requests the maximum cost for jackets be raised from $75 to $125, based on information from department heads about jacket pricing at this time.
Attached is a corrected Exhibit A illustrating the proposed maximum cost of jackets at $125 highlighted in green. The other changes staff recommended and your Board approved in concept on April 13, 2021 are highlighted in red. Finally, the minor revisions your Board requested during discussion on April 13, 2021 are now included in the draft policy document.
With your Board's approval of the new maximum for jackets, the Human Resources Director will move on to meet and confer.
Recommended Action
By motion, approve in concept, amendment to the Uniform and Clothing Purchase Policy, authorizing the HR Director to initiate meet and confer with our labor groups.
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve in concept, Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer process with our labor representatives
Executive Summary: (include fiscal and staffing impact narrative):
On April 13, 2021, your Board approved recommended changes, in concept, to the Uniform and Clothing Purchase Policy. Shortly thereafter, it was discovered that one recommended change was inadvertently left off of Exhibit A. Specifically, staff requests the maximum cost for jackets be raised from $75 to $125, based on information from department heads about jacket pricing at this time.
Attached is a corrected Exhibit A illustrating the proposed maximum cost of jackets at $125 highlighted in green. The other changes staff recommended and your Board approved in concept on April 13, 2021 are highlighted in red. Finally, the minor revisions your Board requested during discussion on April 13, 2021 are now included in the draft policy document.
With your Board's approval of the new maximum for jackets, the Human Resources Director will move on to meet and confer.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: By motion, approve in concept, amendment to the Uniform and Clothing Purchase Policy, authorizing the HR Director to initiate meet and confer with our labor groups.
5.3Adopt Resolution to Request Approval of Agreement with the Regents of the University of California to do a Statewide Survey for Invasive Shot-Hole Borers in the Amount of $21,526 for period March 31, 2021 through March 31, 2022
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution which approves the Agreement with the Regents of the University of California. This is a statewide survey to identify the presence and spread of the Invasive Shot-Hole Borers (ISHB). ISHB are beetles that bore into trees and introduce fungi that cause a tree disease called Fusarium dieback (FD). The ISHB-FD pest-disease complex is responsible for the death of thousands of trees in Southern California and poses an imminent threat to the integrity of urban and natural forests. Invasive Shot-Hole Borers attack a wide variety of tree species including avocados, common landscape selections, and California native species in urban and wildland environments.
Should the Board adopt this Resolution, please have the chair sign and return one (1) copies of the Agreement, one (1) copy of the Board Resolution, one (1) copy of and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
Recommended Action
Adopt Resolution to Request Approval of Agreement with the Regents of the University of California to do a Statewide Survey for Invasive Shot-Hole Borers in the Amount of $21,526 for period March 31, 2021 through March 31, 2022.
| Amount Budgeted | $21,526 |
|---|
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner / Sealer of Weights and Measures
Subject: Adopt Resolution to Request Approval of Agreement with the Regents of the University of California to do a Statewide Survey for Invasive Shot-Hole Borers in the Amount of $21,526 for period March 31, 2021 through March 31, 2022
Executive Summary:
I would like to ask the Board to adopt the attached Resolution which approves the Agreement with the Regents of the University of California. This is a statewide survey to identify the presence and spread of the Invasive Shot-Hole Borers (ISHB). ISHB are beetles that bore into trees and introduce fungi that cause a tree disease called Fusarium dieback (FD). The ISHB-FD pest-disease complex is responsible for the death of thousands of trees in Southern California and poses an imminent threat to the integrity of urban and natural forests. Invasive Shot-Hole Borers attack a wide variety of tree species including avocados, common landscape selections, and California native species in urban and wildland environments.
Should the Board adopt this Resolution, please have the chair sign and return one (1) copies of the Agreement, one (1) copy of the Board Resolution, one (1) copy of and return them to the Department of Agriculture for processing. A signed completed copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: $21,526_____ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to Request Approval of Agreement with the Regents of the University of California to do a Statewide Survey for Invasive Shot-Hole Borers in the Amount of $21,526 for period March 31, 2021 through March 31, 2022.
5.4Approve Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC to allow for adjustment of lease payment for property at 13340 E. Hwy 20 #0, Clearlake Oaks, California and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC for the lease of property located at 13340 E. Hwy 20 #0, Clearlake Oaks, California. This Addendum serves to adjust the monthly lease amount per the Commercial Lease Agreement entered into March 1, 2018 for the property.
Recommended Action
Approve Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC to allow for adjustment of lease payment for property at 13340 E. Hwy 20 #0, Clearlake Oaks, California and authorize the Board Chair to sign.
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Approve Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC to allow for adjustment of lease payment for property at 13340 E. Hwy 20 #0, Clearlake Oaks, California and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC for the lease of property located at 13340 E. Hwy 20 #0, Clearlake Oaks, California. This Addendum serves to adjust the monthly lease amount per the Commercial Lease Agreement entered into March 1, 2018 for the property.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Addendum No. 2 to the Commercial Lease Agreement between the County of Lake and Big Oak Center, LLC to allow for adjustment of lease payment for property at 13340 E. Hwy 20 #0, Clearlake Oaks, California and authorize the Board Chair to sign.
5.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22 for a contract maximum of $72,624.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22. Under the Agreement, Crisis Support Services of Alameda County will provide crisis support and telephone counseling services to Lake County residents during the weekday hours of 5 pm to 8 am (Monday through Thursday) and during the weekend hours of 5 pm on Friday through 8 am on Monday. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for approximately 70 calls per month. As we have already established a successful working relationship with Crisis Support of Alameda County. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22 for a contract maximum of $72,624.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $72,624.00 |
|---|---|
| Amount Budgeted | $72,624.00 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22 for a contract maximum of $72,624.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22. Under the Agreement, Crisis Support Services of Alameda County will provide crisis support and telephone counseling services to Lake County residents during the weekday hours of 5 pm to 8 am (Monday through Thursday) and during the weekend hours of 5 pm on Friday through 8 am on Monday. Under this Agreement, Lake County Behavioral Health Services (LCBHS) is obligated to pay for approximately 70 calls per month. As we have already established a successful working relationship with Crisis Support of Alameda County. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $72,624.00 Amount Budgeted: $72,624.00 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2021-22 for a contract maximum of $72,624.00 and authorize the Board Chair to sign the Agreement.
5.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Professional Consulting Services for FY 2021-22 for a contract maximum of $40,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and I.D.E.A. for Professional Consulting Services for Fiscal Year 2021-22. These services include but are not limited to consultation for insuring compliance with state and federal guidelines for the provision and documentation of services, assistance in implementation of State Mandated Performance Improvement Plans, and preparation for Triennial Audit activities including assistance in developing and implementing any identified corrective action plans or resolutions. As this is a unique professional consultation service, it is in the public's best interest to waive the formal bidding process.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Professional Consulting Services for FY 2021-22 for a contract maximum of $40,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $40,000 |
|---|---|
| Amount Budgeted | $40,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Professional Consulting Services for FY 2021-22 for a contract maximum of $40,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and I.D.E.A. for Professional Consulting Services for Fiscal Year 2021-22. These services include but are not limited to consultation for insuring compliance with state and federal guidelines for the provision and documentation of services, assistance in implementation of State Mandated Performance Improvement Plans, and preparation for Triennial Audit activities including assistance in developing and implementing any identified corrective action plans or resolutions. As this is a unique professional consultation service, it is in the public's best interest to waive the formal bidding process.
If not budgeted, fill in the blanks below only:
Estimated Cost: $40,000 Amount Budgeted: $40,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Professional Consulting Services for FY 2021-22 for a contract maximum of $40,000.00 and authorize the Board Chair to sign the Agreement.
5.7(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Attached for your approval is Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2020-21. Sutter Center for Psychiatry provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred individuals in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, Lake County Behavioral Health Services (LCBHS) would like to decrease this Agreement by $150,000 and re-allocate these funds to other contracts within the same level of care.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $250,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached for your approval is Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2020-21. Sutter Center for Psychiatry provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred individuals in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, Lake County Behavioral Health Services (LCBHS) would like to decrease this Agreement by $150,000 and re-allocate these funds to other contracts within the same level of care.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $250,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.
5.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a reduction in the contract maximum to $200,000.00 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, Lake County Behavioral Health Services (LCBHS) would like to decrease this Agreement by $245,300.00 and re-allocate these funds to other contracts within the same level of care.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a reduction in the contract maximum to $200,000.00 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $200,000 |
|---|---|
| Amount Budgeted | $445,300 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a reduction in the contract maximum to $200,000.00 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21. Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, Lake County Behavioral Health Services (LCBHS) would like to decrease this Agreement by $245,300.00 and re-allocate these funds to other contracts within the same level of care.
If not budgeted, fill in the blanks below only:
Estimated Cost: $200,000 Amount Budgeted: $445,300 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2020-21 for a reduction in the contract maximum to $200,000.00 and authorize the Board Chair to sign the Amendment.
5.9(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2021-22 for a contract maximum of $125,000 and authorize the Board Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Mother-Wise program serves to address the issue of Perinatal Mood and Anxiety Disorders in mothers of newborn children in Lake County. Lake County Behavioral Health Services (LCBHS) has continued to support the Mother-Wise Program under the Perinatal Mood and Anxiety Disorders Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2021-22 for a contract maximum of $125,000 and authorize the Board Chair to sign
| Estimated Cost | $125,000 |
|---|---|
| Amount Budgeted | $125,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2021-22 for a contract maximum of $125,000 and authorize the Board Chair to sign
Executive Summary: The Mother-Wise program serves to address the issue of Perinatal Mood and Anxiety Disorders in mothers of newborn children in Lake County. Lake County Behavioral Health Services (LCBHS) has continued to support the Mother-Wise Program under the Perinatal Mood and Anxiety Disorders Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $125,000 Amount Budgeted: $125,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Mother-Wise Program (Perinatal Mood and Anxiety Disorders) for the Fiscal Year 2021-22 for a contract maximum of $125,000 and authorize the Board Chair to sign
5.10Approve Advisory Board Appointments to the Community Visioning Forum Planning Committee
Appointment
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On April 5, 2021, we met to review applications for the Community Visioning Forum Planning Committee. In conducting our review, we sought to recommend the appointment of applicants who broadly represent our communities and our diverse populations. The City of Lakeport and the City of Clearlake have appointed their members, Mireya Turner and Dirk Slooten, respectively.
On April 13, 2021, we met with the full Board to review our recommendations and we have since finalized our recommendations for the following appointments:
Tribal Government (two seats):
Sally Peterson
Beniakem Cromwell
General Membership (four seats):
JoAnn Saccato
Delores Farrell
Angela Cuellar-Marroquin
Sue Williams
Recommended Action
Appoint Sally Peterson, Beni Cromwell, JoAnn Saccato, Delores Farrell, Angela Cuellar and Sue
Williams to the Community Visioning Forum Planning Committee.
Original memo text
Memorandum
Date: April 20, 2021
To: Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Tina Scott, District 4 Supervisor, and
Eddie Crandell, District 3 Supervisor, as
Board appointees to the Community Visioning Forum Planning Committee
Subject: Approve Advisory Board Appointments to the Community Visioning Forum Planning Committee
Executive Summary: (include fiscal and staffing impact narrative):
On April 5, 2021, we met to review applications for the Community Visioning Forum Planning Committee. In conducting our review, we sought to recommend the appointment of applicants who broadly represent our communities and our diverse populations. The City of Lakeport and the City of Clearlake have appointed their members, Mireya Turner and Dirk Slooten, respectively.
On April 13, 2021, we met with the full Board to review our recommendations and we have since finalized our recommendations for the following appointments:
Tribal Government (two seats):
Sally Peterson
Beniakem Cromwell
General Membership (four seats):
JoAnn Saccato
Delores Farrell
Angela Cuellar-Marroquin
Sue Williams
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Appoint Sally Peterson, Beni Cromwell, JoAnn Saccato, Delores Farrell, Angela Cuellar and Sue
Williams to the Community Visioning Forum Planning Committee.
5.11Approve Amendment Three to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
Kelseyville Motel is currently under contract with the County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax, paid whether occupied or not.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
The second amendment extended the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the second amendment increased the maximum amount payable under the agreement to $150,000.
Lake County COVID-19 case rates are decreasing and almost 50% of our residents are vaccinated to date, resulting in this five room block being underutilized at this time. In an effort to extend the length of the funding and still ensure these rooms are available to community members in need, this third amendment decreases the room block from five down to two, with the option to rent additional rooms at the same rate if needed.
Recommended Action
Approval of Amendment Three to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approval of Amendment Three to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Executive Summary:
Kelseyville Motel is currently under contract with the County to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax, paid whether occupied or not.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
The second amendment extended the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the second amendment increased the maximum amount payable under the agreement to $150,000.
Lake County COVID-19 case rates are decreasing and almost 50% of our residents are vaccinated to date, resulting in this five room block being underutilized at this time. In an effort to extend the length of the funding and still ensure these rooms are available to community members in need, this third amendment decreases the room block from five down to two, with the option to rent additional rooms at the same rate if needed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approval of Amendment Three to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
5.12Adopt Resolution authorizing the Lake County Watershed Protection District to file a grant application for the Boating Safety & Enforcement Equipment Grant Program (BSEE).
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff is requesting the Board of Directors to authorize Lake County Watershed Protection District staff to file a grant application through the California Division of Boating and Waterways Grant Program FY2021/22 which funds will not exceed $150,000. This item is not anticipated to be controversial; therefore we are requesting this item to be placed on the consent agenda.
Division of Boating and Waterways (DBW) provides grants to local government agencies to purchase boating safety and law enforcement equipment through the Boating Safety and Enforcement Equipment Grant Program (BSEE).
Local government agencies who can demonstrate a need for boating safety and law enforcement equipment pursuant to the application assessment criteria. Grants are for local boating safety and law enforcement only.
EXAMPLES OF ALLOWABLE MARINE PATROL ENFORCEMENT EQUIPMENT:
�Law Enforcement Patrol Boats
�Marine Patrol Equipment
�Personal Watercraft (PWC)
�Search and Rescue Equipment
�Dive Gear
�Engines, repowers and replacements
Level of Assistance: Up to 100% of eligible costs. Based on the portion of time the equipment will be used for boating safety and enforcement activities.
Staff recommends that the Board of Directors of the Watershed Protection District, approve the request to file a grant application for the "BOATING SAFETY AND ENFORCEMENT EQUIPMENT 2021/2022 GRANT".
Recommended Action
Adopt Resolution authorizing the Lake County Watershed Protection District staff to file a grant application through the California Division of Boating and Waterways Grant Program FY 2021/22.
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: Resolution authorizing the Lake County Watershed Protection District to file a grant application for the Boating Safety & Enforcement Equipment Grant Program (BSEE).
Executive Summary: (include fiscal and staffing impact narrative):
Staff is requesting the Board of Directors to authorize Lake County Watershed Protection District staff to file a grant application through the California Division of Boating and Waterways Grant Program FY2021/22 which funds will not exceed $150,000. This item is not anticipated to be controversial; therefore we are requesting this item to be placed on the consent agenda.
Division of Boating and Waterways (DBW) provides grants to local government agencies to purchase boating safety and law enforcement equipment through the Boating Safety and Enforcement Equipment Grant Program (BSEE).
Local government agencies who can demonstrate a need for boating safety and law enforcement equipment pursuant to the application assessment criteria. Grants are for local boating safety and law enforcement only.
EXAMPLES OF ALLOWABLE MARINE PATROL ENFORCEMENT EQUIPMENT:
�Law Enforcement Patrol Boats
�Marine Patrol Equipment
�Personal Watercraft (PWC)
�Search and Rescue Equipment
�Dive Gear
�Engines, repowers and replacements
Level of Assistance: Up to 100% of eligible costs. Based on the portion of time the equipment will be used for boating safety and enforcement activities.
Staff recommends that the Board of Directors of the Watershed Protection District, approve the request to file a grant application for the "BOATING SAFETY AND ENFORCEMENT EQUIPMENT 2021/2022 GRANT".
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution authorizing the Lake County Watershed Protection District staff to file a grant application through the California Division of Boating and Waterways Grant Program FY 2021/22.
5.13Adopt Resolution amending resolution 2020-134, Sheriff/Coroner 2201 position allocation to add 1 Deputy Sheriff Sergeant due to a pending Industrial Disability Retirement
Action Item
passed on consent
Staff memo
Executive Summary
Due to a vacancy caused by a pending Industrial Disability Retirement (IDR), the Lake County Sheriff's Department is requesting a revision to resolution # 2020-134 increasing the number of Deputy Sheriff Sergeants. Since the retirement is not yet effective and the employee is still receiving compensation, an additional allocation is necessary. The additional allocation will be temporary and will be deleted upon approval of the IDR. The Human Resources Department has prepared the revised resolution and is attached for your review and approval.
Any costs associated with this additional allocation will be absorbed through salary savings.
Not applicable
Recommended Action
Adopt Resolution amending resolution 2020-134, Sheriff/Coroner 2201 position allocation to add 1 Deputy Sheriff Sergeant due to a pending Industrial Disability Retirement
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve revision to Resolution 2020-134, Sheriff/Coroner 2201 position allocation to add 1 Deputy Sheriff Sergeant due to a pending Industrial Disability Retirement
Executive Summary: Due to a vacancy caused by a pending Industrial Disability Retirement (IDR), the Lake County Sheriff's Department is requesting a revision to resolution # 2020-134 increasing the number of Deputy Sheriff Sergeants. Since the retirement is not yet effective and the employee is still receiving compensation, an additional allocation is necessary. The additional allocation will be temporary and will be deleted upon approval of the IDR. The Human Resources Department has prepared the revised resolution and is attached for your review and approval.
Any costs associated with this additional allocation will be absorbed through salary savings.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution amending resolution 2020-134, Sheriff/Coroner 2201 position allocation to add 1 Deputy Sheriff Sergeant due to a pending Industrial Disability Retirement
5.14(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; (b) Adopt resolution Amending Resolution No. 2020-133 To Amend The Adopted Budget For FY 2020-21 By Appropriating Unanticipated Revenue In Budget Unit 2301 – Sheriff/Jail Facilities, (c) approve purchase replacement tasers and (d) authorize the Sheriff or his designee to issue a Purchase Order to Axom Enterprises, in the amount of $119,868.10
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department requests your Boards' approval for the purchase of 45 replacement Taser units.
The Taser 7 unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The Taser 7 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the Taser 7 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through Axom Enterprises in the amount of $119,868.10.
Not applicable
Which exemption is being requested? 38.2
When was purchase last rebid? Sole source purchase
Recommended Action
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; (b) Adopt resolution Amending Resolution No. 2020-133 To Amend The Adopted Budget For FY 2020-21 By Appropriating Unanticipated Revenue In Budget Unit 2301 - Sheriff/Jail Facilities, (c) approve purchase replacement tasers and (d) authorize the Sheriff or his designee to issue a Purchase Order to Axom Enterprises, in the amount of $119,868.10
| Estimated Cost | 120,000.00 |
|---|
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; (b) Adopt resolution Amending Resolution No. 2020-133 To Amend The Adopted Budget For FY 2020-21 By Appropriating Unanticipated Revenue In Budget Unit 2301 - Sheriff/Jail Facilities, (c) approve purchase replacement tasers and (d) authorize the Sheriff or his designee to issue a Purchase Order to Axom Enterprises, in the amount of $119,868.10
Executive Summary: The Lake County Sheriff's Department requests your Boards' approval for the purchase of 45 replacement Taser units.
The Taser 7 unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The Taser 7 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the Taser 7 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through Axom Enterprises in the amount of $119,868.10.
If not budgeted, fill in the blanks below only:
Estimated Cost: _120,000.00__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place?
When was purchase last rebid? Sole source purchase
Reason for request to waive bid?
Recommended Action: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; (b) Adopt resolution Amending Resolution No. 2020-133 To Amend The Adopted Budget For FY 2020-21 By Appropriating Unanticipated Revenue In Budget Unit 2301 - Sheriff/Jail Facilities, (c) approve purchase replacement tasers and (d) authorize the Sheriff or his designee to issue a Purchase Order to Axom Enterprises, in the amount of $119,868.10
5.15Approve the retirement of Sheriff's Drug K-9 Dozer to his handler Sgt. Dennis Keithly for the cost of $1.00 per the DSA MOU section 2.6.5
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's Department has found it necessary to retire one of our drug K-9'S, Dozer. Because of the age of this K-9. Dozer will be retired and assigned to his handler, Sergeant Dennis Keithly.
Under section 2.6.5 of the DSA MOU, the handler has the right to purchase this canine for $1.00. Sergeant Keithly has been caring for this animal and will assume all responsibility for Dozer at this time. Sergeant Keithly will be exercising his right of first refusal to purchase this K-9 for $1.00.
Not applicable
Recommended Action
Approve the retirement of Sheriff's Drug K-9 Dozer to his handler Sergeant Dennis Keithly for the cost of $1.00 per the DSA MOU section 2.6.5
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the retirement of Sheriff's Drug K-9 Dozer to his handler Sergeant Dennis Keithly for the cost of $1.00 per the DSA MOU section 2.6.5
Executive Summary:
The Sheriff's Department has found it necessary to retire one of our drug K-9'S, Dozer. Because of the age of this K-9. Dozer will be retired and assigned to his handler, Sergeant Dennis Keithly.
Under section 2.6.5 of the DSA MOU, the handler has the right to purchase this canine for $1.00. Sergeant Keithly has been caring for this animal and will assume all responsibility for Dozer at this time. Sergeant Keithly will be exercising his right of first refusal to purchase this K-9 for $1.00.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the retirement of Sheriff's Drug K-9 Dozer to his handler Sergeant Dennis Keithly for the cost of $1.00 per the DSA MOU section 2.6.5
On motion of Supervisor Crandell, and by vote of the Board, approved consent agenda items 5.1 through 5.15. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
6.29:06 A.M. - PUBLIC HEARING - Continued from April 13, 2021 - Discussion and Consideration of Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21
Public Hearing
approved — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Exhibits: 1. Vicinity Map
2. Original Conditions of Approval
3. Extension-Modified Conditions of Approval
4. Applicant's Original Submitted Materials
Executive Summary
(include fiscal and staffing impact narrative):
The applicant, Horizon Tower Limited, LLC, is requesting a one-year extension for Use Permit UP 18-01, which allowed an 85' foot tall 'tree pole' tower on a site located at 9475 Mojave Trail, Kelseyville, also known as APN 009-004-21.
The original use permit UP 18-01 was approved by the Planning Commission on January 24, 2019 and was subsequently appealed to the Board of Supervisors, who heard the appeal on April 23, 2019. The appeal was denied and the approval of the tower was upheld. The resulting permit is valid for a period of two years and expires on April 23, 2021.
In late February 2021, staff was contacted by the applicant regarding the process to extend the use permit. Lake County Zoning Ordinance, Article 60.1(c), allows for the extension of an approved use permit for a period of one (1) year.
Discussion
The applicant has verbally stated that the reasons for the delay were the Covid-19 shutdown and the Mendocino Complex fire of 2018, which combined to make obtaining the necessary construction documents difficult and caused the applicant to request an extension of this permit by one additional year.
Neighbors within 725 feet of the 39+ acre parcel were notified of this action by Public Hearing notice sent March 26, 2021.
Article 60.1(c) of the County Ordinance requires an extension be ordered by whichever decision maker granted the permit. In this case, the Board of Supervisors ultimately approved the tower at the appeal. Therefore, the extension request was not brought before the Planning Commission but rather directly to the Board of Supervisors for consideration.
I. PROJECT DESCRIPTION
Applicant: Horizon Tower Limited, LLC
Owner: Richard Gubera
Location: 9475 Mojave Trail, Kelseyville (adjacent to the Clearlake Riviera development)
A.P.N.: 009-004-21
Parcel Size: 39+ acres
General Plan: Rural Residential
Zoning: "RR"; Rural Residential
Flood Zone: X
II. PROJECT ANALYSIS
The Lake County Zoning Ordinance has three articles that contain relevant requirements to this extension; Chapter 60, subsection 60.1(c) and Chapter 51.4, Major Use Permits, Findings for Approval of a Major Use Permit.
Article 60, subsection 1(c). The specific portion of the code allowing the extension is as follows:
(c) If prior to expiration of a permit, the applicant files a written application for extension, the period within which substantial physical construction or use commenced, may be extended one (1) year by order of the Planning Director, Zoning Administrator, Development Review Committee, Planning Commission, or Board of Supervisors, whichever granted the permit, at any time within ninety (90) days of the date of expiration. An application for such an extension shall be made on the prescribed form and shall be accompanied by any applicable fee as established by the Board of Supervisors. (Ord. No. 1749, 7/7/1988)
Response: Conformance is discussed on page 1, subsection (c) of this memo. No other extensions have been applied for by this applicant for this approved use permit. The applicant submitted a timely request, on the correct Extension form along with the required fee on March 1, 2021.
Legend for Original Photo Views from UP 18-01
III. EXTENSION APPLICATION SUBMITTAL
The applicant submitted an application for Extension to staff prior to the expiration of the use permit, along with the required fee and the appropriate application form for an extension.
IV. ENVIRONMENTAL ANALYSIS
The original application UP 18-01 was required to undergo an Initial Study (IS 18-06) in 2018. The study listed all potential impacts and corresponding mitigation measures that were required for this tower. The primary impact pertained to visual (aesthetics); the applicant agreed to 'disguise' the tower by making it appear to be a pine tree.
CEQA section 15301(e) allows for a project to be categorically exempted from further CEQA analyses if no changes to the original project are proposed, as is the case here.
Original Photo View 4
Original Photo View 3
Not applicable
Recommended Action
Approve the one-year extension request (UPX 21-01) for Use Permit (UP 18-01).
Sample motion:
Extension Approval (UPX 21-01):
I move that the Board of Supervisors make an intended decision to approve File No. UPX 21-01 to grant a one-year extension for Major Use Permit 18-01 as applied for by Horizon Tower Limited for property located at 9475 Mojave Trail, Kelseyville; APN number 009-004-21.
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Community Development Dept. Director
Toccarra Thomas, Community Development Dept. Deputy Director
Eric Porter, Associate Planner
Subject: Continued from April 13, 2021 - Discussion and Consideration of Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21
Exhibits: 1. Vicinity Map
2. Original Conditions of Approval
3. Extension-Modified Conditions of Approval
4. Applicant's Original Submitted Materials
Executive Summary: (include fiscal and staffing impact narrative):
The applicant, Horizon Tower Limited, LLC, is requesting a one-year extension for Use Permit UP 18-01, which allowed an 85' foot tall 'tree pole' tower on a site located at 9475 Mojave Trail, Kelseyville, also known as APN 009-004-21.
The original use permit UP 18-01 was approved by the Planning Commission on January 24, 2019 and was subsequently appealed to the Board of Supervisors, who heard the appeal on April 23, 2019. The appeal was denied and the approval of the tower was upheld. The resulting permit is valid for a period of two years and expires on April 23, 2021.
In late February 2021, staff was contacted by the applicant regarding the process to extend the use permit. Lake County Zoning Ordinance, Article 60.1(c), allows for the extension of an approved use permit for a period of one (1) year.
Discussion
The applicant has verbally stated that the reasons for the delay were the Covid-19 shutdown and the Mendocino Complex fire of 2018, which combined to make obtaining the necessary construction documents difficult and caused the applicant to request an extension of this permit by one additional year.
Neighbors within 725 feet of the 39+ acre parcel were notified of this action by Public Hearing notice sent March 26, 2021.
Article 60.1(c) of the County Ordinance requires an extension be ordered by whichever decision maker granted the permit. In this case, the Board of Supervisors ultimately approved the tower at the appeal. Therefore, the extension request was not brought before the Planning Commission but rather directly to the Board of Supervisors for consideration.
I. PROJECT DESCRIPTION
Applicant: Horizon Tower Limited, LLC
Owner: Richard Gubera
Location: 9475 Mojave Trail, Kelseyville (adjacent to the Clearlake Riviera development)
A.P.N.: 009-004-21
Parcel Size: 39+ acres
General Plan: Rural Residential
Zoning: "RR"; Rural Residential
Flood Zone: X
II. PROJECT ANALYSIS
The Lake County Zoning Ordinance has three articles that contain relevant requirements to this extension; Chapter 60, subsection 60.1(c) and Chapter 51.4, Major Use Permits, Findings for Approval of a Major Use Permit.
Article 60, subsection 1(c). The specific portion of the code allowing the extension is as follows:
(c) If prior to expiration of a permit, the applicant files a written application for extension, the period within which substantial physical construction or use commenced, may be extended one (1) year by order of the Planning Director, Zoning Administrator, Development Review Committee, Planning Commission, or Board of Supervisors, whichever granted the permit, at any time within ninety (90) days of the date of expiration. An application for such an extension shall be made on the prescribed form and shall be accompanied by any applicable fee as established by the Board of Supervisors. (Ord. No. 1749, 7/7/1988)
Response: Conformance is discussed on page 1, subsection (c) of this memo. No other extensions have been applied for by this applicant for this approved use permit. The applicant submitted a timely request, on the correct Extension form along with the required fee on March 1, 2021.
Legend for Original Photo Views from UP 18-01
III. EXTENSION APPLICATION SUBMITTAL
The applicant submitted an application for Extension to staff prior to the expiration of the use permit, along with the required fee and the appropriate application form for an extension.
IV. ENVIRONMENTAL ANALYSIS
The original application UP 18-01 was required to undergo an Initial Study (IS 18-06) in 2018. The study listed all potential impacts and corresponding mitigation measures that were required for this tower. The primary impact pertained to visual (aesthetics); the applicant agreed to 'disguise' the tower by making it appear to be a pine tree.
CEQA section 15301(e) allows for a project to be categorically exempted from further CEQA analyses if no changes to the original project are proposed, as is the case here.
Original Photo View 4
Original Photo View 3
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the one-year extension request (UPX 21-01) for Use Permit (UP 18-01).
Sample motion:
Extension Approval (UPX 21-01):
I move that the Board of Supervisors make an intended decision to approve File No. UPX 21-01 to grant a one-year extension for Major Use Permit 18-01 as applied for by Horizon Tower Limited for property located at 9475 Mojave Trail, Kelseyville; APN number 009-004-21.
On motion of Supervisor Simon, and by vote of the Board, approved Use Permit Extension, File No. UPX 21-01 and CE 21-01, Extends UP 18-01; Located at 9475 Mojave Trail, Kelseyville, APN No. 009-004-21 The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Community Development Director Scott De Leon presented the item to the Board. County Counsel Anita Grant spoke
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Aurelia Johnson, Shawn Flynn, Don Green, Greg Garazzi. The following people spoke via Zoom: Bart Levinson and Martha Mincer. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2(a) Consideration of the Purchase of Communications Equipment to be installed at various repeater sites in the amount of $21,502.52 and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel’s Electronics and L3 Harris
Action Item
approved — Pass
Carried 4-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: abstain Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: abstain Simon: aye
Staff memo
Executive Summary
The Lake County Sheriff's Department, in coordination with the Homeland Security Anti-Terrorism Approval body, is in the process of upgrading repeater equipment at the Buckingham, Hunter and Seigler sites. It is requested this bid be awarded in two sections as we are waiting for approval from FEMA (Federal Emergency Management Association) on our Homeland Security FY19 EHP's (Environmental Historical Preservation) documents.
Funding is approved from State OES (Office of Emergency Services) for the Homeland Grants in FY18, FY19 and pending in FY20 and is allocated in the Sheriff/OES budget 2704. These upgrades will be made incrementally.
The Lake County Sheriff's Office is requesting to purchase communications equipment to update the old technology communication repeaters at two locations (Seigler Mountain & Hunter Peak) with the future plan to update the balance of existing repeater sites. The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area. This purchase will include a TB9400 for the Seigler Mountain site and a TB9400 for the Hunter Peak site. Total for this purchase is $21,502.52. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant.
The Lake County Sheriff's Office, in coordination with Lake County Fire and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area and is requesting to purchase new technology repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is due to the most recent fire activity in the Mendocino National Forest road access to the site as well as winter weather impacting travel routes. A site visit was attempted on March 31, 2021, but due to snow, the site could not be reached. The vault is scheduled to be deployed in the coming months.
This purchase will include 2 Codan repeaters for the Goat Mountain Site. Funding is available from Homeland Security FY19. These purchases do not require an EHP approval. Total for his purchase is $13,745.34.
Seigler and Buckingham: The Lake County Sheriff's Office, in coordination with the Lake County Fire Chief's Association is requesting to purchase communications equipment to update the old technology communication repeaters at two locations. (Seigler Mountain and Buckingham Peak)
The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area.
This purchase will include a TB9400 for the Seigler Mountain and Buckingham Peak sites. One TB9400 for the Seigler Mountain site will be purchased at this time for a total of $10,751.26. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant. Total for this purchase is $21,502.52. One TB9400 for the Buckingham Peak site is pending approval from FEMA and State OES on the Homeland Security FY19 grant. We are requesting Your Board approve this purchase but the purchase order will not be issued until the EHP has been approved.
Bids were sent to five vendors. L3 Harris was the only vendor that could bid on the TB9400 equipment. The spreadsheet is attached. Two vendors bid on the Codan equipment for Goat Mountain with Daniels being the low bidder.
All purchases are being paid from the Sheriff/Office of Emergency Services Budget unit 2704, object code 62.74 and is fully funded from State Homeland Security funds so there is no cost to the County for these purchases.
The Sheriff's Department requests authorization to issue purchase orders to the appropriate vendors.
Not applicable
Recommended Action
(a) Approve the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
| Estimated Cost | 56,752 |
|---|
Original memo text
Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: (a) Consideration of the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
Executive Summary: The Lake County Sheriff's Department, in coordination with the Homeland Security Anti-Terrorism Approval body, is in the process of upgrading repeater equipment at the Buckingham, Hunter and Seigler sites. It is requested this bid be awarded in two sections as we are waiting for approval from FEMA (Federal Emergency Management Association) on our Homeland Security FY19 EHP's (Environmental Historical Preservation) documents.
Funding is approved from State OES (Office of Emergency Services) for the Homeland Grants in FY18, FY19 and pending in FY20 and is allocated in the Sheriff/OES budget 2704. These upgrades will be made incrementally.
The Lake County Sheriff's Office is requesting to purchase communications equipment to update the old technology communication repeaters at two locations (Seigler Mountain & Hunter Peak) with the future plan to update the balance of existing repeater sites. The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area. This purchase will include a TB9400 for the Seigler Mountain site and a TB9400 for the Hunter Peak site. Total for this purchase is $21,502.52. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant.
The Lake County Sheriff's Office, in coordination with Lake County Fire and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area and is requesting to purchase new technology repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is due to the most recent fire activity in the Mendocino National Forest road access to the site as well as winter weather impacting travel routes. A site visit was attempted on March 31, 2021, but due to snow, the site could not be reached. The vault is scheduled to be deployed in the coming months.
This purchase will include 2 Codan repeaters for the Goat Mountain Site. Funding is available from Homeland Security FY19. These purchases do not require an EHP approval. Total for his purchase is $13,745.34.
Seigler and Buckingham: The Lake County Sheriff's Office, in coordination with the Lake County Fire Chief's Association is requesting to purchase communications equipment to update the old technology communication repeaters at two locations. (Seigler Mountain and Buckingham Peak)
The new technology repeaters will enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state and federal agencies during routine and major events within the Lake Op Area.
This purchase will include a TB9400 for the Seigler Mountain and Buckingham Peak sites. One TB9400 for the Seigler Mountain site will be purchased at this time for a total of $10,751.26. The State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA) have approved our Environmental Planning and Historic Preservation (EHP) request and funding is provided through our Homeland Security FY18 grant. Total for this purchase is $21,502.52. One TB9400 for the Buckingham Peak site is pending approval from FEMA and State OES on the Homeland Security FY19 grant. We are requesting Your Board approve this purchase but the purchase order will not be issued until the EHP has been approved.
Bids were sent to five vendors. L3 Harris was the only vendor that could bid on the TB9400 equipment. The spreadsheet is attached. Two vendors bid on the Codan equipment for Goat Mountain with Daniels being the low bidder.
All purchases are being paid from the Sheriff/Office of Emergency Services Budget unit 2704, object code 62.74 and is fully funded from State Homeland Security funds so there is no cost to the County for these purchases.
The Sheriff's Department requests authorization to issue purchase orders to the appropriate vendors.
If not budgeted, fill in the blanks below only:
Estimated Cost: _56,752____ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve the purchase of Communications Equipment to be installed at various repeater sites and (b) Authorize the Sheriff or his designee to issue purchase orders to Daniel's Electronics and L3 Harris
On motion of Supervisor Crandell, and by vote of the Board, approved Purchase of Communications Equipment to be installed at various repeater sites in the amount of $21,502.52 and Authorized the Sheriff or his designee to issue purchase orders to Daniel’s Electronics and L3 Harris The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Pyska, and Sabatier
Recused- Supervisor: 1 - Scott
Clerk’s notes: Supervisor Scott recused herself. Sheriff Brian Martin presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9 (d)(2), (e)(1) – One potential case
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1) -Center for Biological Diversity v. County of Lake, et al
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1) – California Native Plant Society v. County of Lake, et al
Closed Session Item
8.4Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
(a) Interviews of Public Health Officer
(b) Appointment of Public Health Officer
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 6:20 p.m. having taken no action.