Board Of Supervisors — Tuesday, May 25, 2021
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/95622599850?pwd=RUMxTlU2NWlQeWM2VjBmNTZFYWZzdz09 Passcode: 647639 Or One tap mobile: +16699006833,,95622599850#,,,,*647639# US (San Jose) +12532158782,,95622599850#,,,,*647639# US (Tacoma) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Webinar ID: 956 2259 9850 Passcode: 647639 International numbers available: https://lakecounty.zoom.us/u/acfK1VtwNt Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 956 2259 9850 Passcode: 647639 SIP: 95622599850@zoomcrc.com Passcode: 647639
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Ratify U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds and Assurances of Compliance with Civil Rights Recovery Funds, as necessary for release of of American Rescue Plan Act (ARPA) of 2021 funding to Lake County
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On May 17, 2021, I signed two form necessary to prompt release of American Rescue Plan Act
(ARPA) of 2021 funding, the U.S. Department of the Treasury Coronavirus State and Local Fiscal
Recovery Funds and the Assurances of Compliance with Civil Rights Recovery Funds. By
signing and submitting these forms, Lake County will be advanced half of its ARPA allocation
very shortly with the second half to be allocated one year later.
As your Board is aware, Chairman Sabatier has expanded the focus of your Board's CARES Act
ad hoc committee to also plan for the use of ARPA funds and I anticipate future discussions with
and decision making by the full Board in that regard.
Recommended Action
By motion, ratify the County Administrative Officer's signing of the U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds and the Assurances of Compliance with Civil Rights Recovery Funds, as necessary for receipt of ARPA funding.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Ratify U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds and Assurances of Compliance with Civil Rights Recovery Funds, as necessary for release of of American Rescue Plan Act (ARPA) of 2021 funding to Lake County
Executive Summary: (include fiscal and staffing impact narrative):
On May 17, 2021, I signed two form necessary to prompt release of American Rescue Plan Act
(ARPA) of 2021 funding, the U.S. Department of the Treasury Coronavirus State and Local Fiscal
Recovery Funds and the Assurances of Compliance with Civil Rights Recovery Funds. By
signing and submitting these forms, Lake County will be advanced half of its ARPA allocation
very shortly with the second half to be allocated one year later.
As your Board is aware, Chairman Sabatier has expanded the focus of your Board's CARES Act
ad hoc committee to also plan for the use of ARPA funds and I anticipate future discussions with
and decision making by the full Board in that regard.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
By motion, ratify the County Administrative Officer's signing of the U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds and the Assurances of Compliance with Civil Rights Recovery Funds, as necessary for receipt of ARPA funding.
5.2Approve Letter of Support to Opt-in and Support Golden State Financing Authority to Submit an Application on Behalf of Rural County Representatives of California and Authorize Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A time sensitive opportunity has presented itself as a result of additional funding allocated to the U.S. Department of Commerce, Economic Development Administration (EDA) via the American Rescue Plan Act (ARPA) to create or update existing Broadband Strategic Plans.
EDA has received an additional $3B ARPA allocation, most of which will be distributed via competitive grant awards under their Economic Adjustment Program. This program is among the most inclusive in funding for projects ranging from planning grants to dollars for project implementation.
Golden State Financing Authority plans to submit a single grant application on behalf of Rural County Representatives of California (RCRC) member counties for the purpose of developing and updating their broadband strategic plans for each county (and cities/towns therein). EDA would provide funding for 80% of the cost of each countywide broadband plan, with member counties committing the remaining 20%. For budget purposes, it is estimated that each county plan would cost approximately $120,000. Therefore, each county that participates in the grant would be required to commit approximately $25,000.
RCRC's goal would be to have every one of our 37 member counties equipped with a complete plan at the end of the project period. Having an updated and comprehensive countywide broadband strategic plan would enable Lake County to apply for broadband project implementation funds from various federal agencies - USDA Reconnect and EDA among them.
Opting-in would require the following in the next couple of weeks:
� Expression of interest
� Commitment of matching funds, as described above
� Providing a Letter of Support for the GSFA EDA application
� Commitment to forming a local task force that will interact with consultants in the development of your countywide plan
Staff supports this first step in developing an updated comprehensive Broadband strategic plan.
Recommended Action
Approve letter of support to opt-in and support Golden State
Financing Authority to submit an application on behalf of Rural County Representatives of
California and authorize Chair to sign.
| Estimated Cost | $25,000 (Grant Match) |
|---|---|
| Additional Requested | $25,000 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Letter of Support to Opt-in and Support Golden State Financing Authority to Submit an Application on Behalf of Rural County Representatives of California and Authorize Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
A time sensitive opportunity has presented itself as a result of additional funding allocated to the U.S. Department of Commerce, Economic Development Administration (EDA) via the American Rescue Plan Act (ARPA) to create or update existing Broadband Strategic Plans.
EDA has received an additional $3B ARPA allocation, most of which will be distributed via competitive grant awards under their Economic Adjustment Program. This program is among the most inclusive in funding for projects ranging from planning grants to dollars for project implementation.
Golden State Financing Authority plans to submit a single grant application on behalf of Rural County Representatives of California (RCRC) member counties for the purpose of developing and updating their broadband strategic plans for each county (and cities/towns therein). EDA would provide funding for 80% of the cost of each countywide broadband plan, with member counties committing the remaining 20%. For budget purposes, it is estimated that each county plan would cost approximately $120,000. Therefore, each county that participates in the grant would be required to commit approximately $25,000.
RCRC's goal would be to have every one of our 37 member counties equipped with a complete plan at the end of the project period. Having an updated and comprehensive countywide broadband strategic plan would enable Lake County to apply for broadband project implementation funds from various federal agencies - USDA Reconnect and EDA among them.
Opting-in would require the following in the next couple of weeks:
� Expression of interest
� Commitment of matching funds, as described above
� Providing a Letter of Support for the GSFA EDA application
� Commitment to forming a local task force that will interact with consultants in the development of your countywide plan
Staff supports this first step in developing an updated comprehensive Broadband strategic plan.
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,000 (Grant Match) Amount Budgeted: ___ Additional Requested: $25,000 Future Annual Cost: _____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve letter of support to opt-in and support Golden State
Financing Authority to submit an application on behalf of Rural County Representatives of
California and authorize Chair to sign.
5.3Approve Leave of Absence request for Social Services Employee Alexis Bassham from June 10, 2021 through October 1, 2O21 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Alexis Bassham has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 6/10/2021 through 10/01/2021. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Leave of Absence request for Social Services Employee Alexis Bassham from June 10, 2021 through October 1, 2O21 and authorize the Chair to sign.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Leave of Absence request for Social Services Employee Alexis Bassham from June 10, 2021 through October 1, 2O21 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Alexis Bassham has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 6/10/2021 through 10/01/2021. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Leave of Absence request for Social Services Employee Alexis Bassham from June 10, 2021 through October 1, 2O21 and authorize the Chair to sign.
5.4Adopt Resolution Approving Agreement # 20-1108-000-SG with California Department of Food and Agriculture for Noxious Weed Program for the Period of May 1, 2021 through March 31, 2023 in the Amount of $32,000.00
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for work pertaining to control and eradication of noxious and invasive weeds from being established in California and which supports local and regional eradication of high priority noxious and invasive weeds as defined in the Food and Agricultural Code Section 7271, 7272 through 7272.5. In the amount of $32,000.00 for the period of May 1, 2021 through March 31, 2023.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Recommended Action
Request Approval for Agreement # 20-1108-000-SG with California Department of Food and Agriculture for Noxious Weed Program for the Period of May 1, 2021 through March 31, 2023 in the Amount of $32,000.00
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik Agricultural Commissioner Sealer of Weights and Measures
Subject: Request Approval for Agreement # 20-1108-000-SG with California Department of Food and Agriculture for Noxious Weed Program for the Period of May 1, 2021 through March 31, 2023 in the Amount of $32,000.00
Executive Summary:
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for work pertaining to control and eradication of noxious and invasive weeds from being established in California and which supports local and regional eradication of high priority noxious and invasive weeds as defined in the Food and Agricultural Code Section 7271, 7272 through 7272.5. In the amount of $32,000.00 for the period of May 1, 2021 through March 31, 2023.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Request Approval for Agreement # 20-1108-000-SG with California Department of Food and Agriculture for Noxious Weed Program for the Period of May 1, 2021 through March 31, 2023 in the Amount of $32,000.00
5.5Adopt Resolution Adopting Agreement No. 20-1036-019-SF with California Department of Food and Agriculture for Compliance with the European Grapevine Moth Detection Program and Authorization Execution thereof
Resolution
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of European Grapevine Moth (EGVM) in Lake County from January 1, 2021 through December 31, 2021. The agreement amount is $ 15,405.00
This is a joint federal (USDA), state and county program which can detect early infestation of European Grapevine Moth. The USDA provides funding for the state, and state then distributes a portion of those funds to the counties. The counties are responsible for implementing the EGVM trapping program. The traps being deployed are meant to detect EGVM.
The program begins March 1st and ends on August 31st. All traps must be checked and serviced bi-weekly. Lake County employs two Extra Help Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as an Agricultural Commissioner.
This program is critical to Lake County's agricultural industry. Without a detection program grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements.
Should the board adopt this Resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
Recommended Action
Adopt Resolution Adopting Agreement No. 20-1036-019-SF with California Department of Food and Agriculture for Compliance with the European Grapevine Moth Detection Program and Authorization Execution thereof.
| Amount Budgeted | $15,405.00 |
|---|
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik, Agricultural Commissioner/ Sealer of Weights and Measures
Subject: Adopt Resolution Adopting Agreement No. 20-1036-019-SF with California Department of Food and Agriculture for Compliance with the European Grapevine Moth Detection Program and Authorization Execution thereof
Executive Summary:
I would like to ask the Board to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture (CDFA) for the trapping and detection of European Grapevine Moth (EGVM) in Lake County from January 1, 2021 through December 31, 2021. The agreement amount is $ 15,405.00
This is a joint federal (USDA), state and county program which can detect early infestation of European Grapevine Moth. The USDA provides funding for the state, and state then distributes a portion of those funds to the counties. The counties are responsible for implementing the EGVM trapping program. The traps being deployed are meant to detect EGVM.
The program begins March 1st and ends on August 31st. All traps must be checked and serviced bi-weekly. Lake County employs two Extra Help Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as an Agricultural Commissioner.
This program is critical to Lake County's agricultural industry. Without a detection program grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements.
Should the board adopt this Resolution, please have the chair sign and return one copy of the agreement, one copy of the board resolution and return them to the Department of Agriculture for processing. A signed complete copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: _$15,405.00__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☒ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Adopting Agreement No. 20-1036-019-SF with California Department of Food and Agriculture for Compliance with the European Grapevine Moth Detection Program and Authorization Execution thereof.
5.6Approve the Agreement between the County of Lake and Tri-Cities Answering Service & Call Center, Inc. for telephone answering and related services until May 2022 in the amount of $8,000 and authorize the Board Chair to sign the agreement
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Attached, for your approval, is the Agreement between the County of Lake and Tri-Counties Answering Service and Call Center, Inc. until May 2022. Lake County Animal Care and Control has resumed on-call services for weekends and is working to resume full on-call services in the coming months. An answering service will allow the public a way to request officers for assistance while our offices are closed.
Recommended Action
Approve the Agreement between the County of Lake and Tri-Cities Answering Service & Call Center, Inc. for call answering services until May 2022 in the amount of $8,000.00 and authorize the Board Chair to sign the Agreement.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Jonathan Armas, Animal Care and Control Director
Subject: Approve the agreement between the County of Lake and Tri-Cities Answering Service & Call Center, Inc. for telephone answering and related services until May 2022 in the amount of $8,000 and authorize the Board Chair to sign the agreement
Executive Summary: (include fiscal and staffing impact narrative):
Attached, for your approval, is the Agreement between the County of Lake and Tri-Counties Answering Service and Call Center, Inc. until May 2022. Lake County Animal Care and Control has resumed on-call services for weekends and is working to resume full on-call services in the coming months. An answering service will allow the public a way to request officers for assistance while our offices are closed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Agreement between the County of Lake and Tri-Cities Answering Service & Call Center, Inc. for call answering services until May 2022 in the amount of $8,000.00 and authorize the Board Chair to sign the Agreement.
5.7Approve waiver of the 900 hour limitation for Animal Control employee Collette Hall
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Collette Hall offered her assistance of the increased workload due to the COVID-19 response. As a result, she is nearing the expiration of her allotted 900 hours. Due to some turnover during COVID-19, Collette is necessary to care for lost and homeless animals who come through the shelter each day. Allowing Collette to use hours beyond 900 will allow the department to maintain an adequate staffing level through the fiscal year while new hires are undergoing the hiring process.
Recommended Action
Approve waiver of the 900 hour limitation for Animal Control employee Collette Hall.
| Estimated Cost | $1,700 |
|---|---|
| Amount Budgeted | $1,700 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Jonathan Armas, Animal Care and Control Director
Subject: Approve waiver of the 900 hour limitation for Animal Control employee Collette Hall
Executive Summary: (include fiscal and staffing impact narrative):
Collette Hall offered her assistance of the increased workload due to the COVID-19 response. As a result, she is nearing the expiration of her allotted 900 hours. Due to some turnover during COVID-19, Collette is necessary to care for lost and homeless animals who come through the shelter each day. Allowing Collette to use hours beyond 900 will allow the department to maintain an adequate staffing level through the fiscal year while new hires are undergoing the hiring process.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$1,700____ Amount Budgeted: __$1,700___ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve waiver of the 900 hour limitation for Animal Control employee Collette Hall.
5.8Approve Agreement between the County of Lake and CliftonLarsonAllen LLP for Audit Services for fiscal years ending June 30, 2021 for $74,400, June 30, 2022 for $75,900 and June 30, 2023 for $77,400 with option to extend two additional years at not more than 2.5% per year and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On March 8, 2021 the Auditor-Controller released a Request for Proposal (RFP) for the Audit of Annual Financial Statements, with a deadline submittal date of April 2, 2021. Nine responses were received.
Per the bylaws of the County Audit Committee-VI Duties, Section 1: The Audit Committee shall be responsible for selecting an independent audit firm to audit the County's financial records-the Audit Committee met on April 15, 2021 to review the RFP responses. After lengthy discussion and unanimous consensus, the County Audit Committee selected the firm of CliftonLarsonAllen, LLC.
I respectfully request your review and approval of the audit agreement with CliftonLarsonAllen, LLC.
Not applicable
Recommended Action
Approve Agreement between the County of Lake and CliftonLarsonAllen LLP for Audit Services for fiscal years ending June 30, 2021 for $74,400, June 30, 2022 for $75,900 and June 30, 2023 for $77,400 with option to extend two additional years at not more than 2.5% per year and authorize the Chair to sign
| Estimated Cost | 74,400 |
|---|---|
| Amount Budgeted | 74,400 |
| Future Annual Cost | +2% |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller
Subject: Approve Agreement between the County of Lake and CliftonLarsonAllen LLP for Audit Services for fiscal years ending June 30, 2021 for $74,400, June 30, 2022 for $75,900 and June 30, 2023 for $77,400 with option to extend two additional years at not more than 2.5% per year and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
On March 8, 2021 the Auditor-Controller released a Request for Proposal (RFP) for the Audit of Annual Financial Statements, with a deadline submittal date of April 2, 2021. Nine responses were received.
Per the bylaws of the County Audit Committee-VI Duties, Section 1: The Audit Committee shall be responsible for selecting an independent audit firm to audit the County's financial records-the Audit Committee met on April 15, 2021 to review the RFP responses. After lengthy discussion and unanimous consensus, the County Audit Committee selected the firm of CliftonLarsonAllen, LLC.
I respectfully request your review and approval of the audit agreement with CliftonLarsonAllen, LLC.
If not budgeted, fill in the blanks below only:
Estimated Cost: 74,400 Amount Budgeted: 74,400 Additional Requested: ________ Future Annual Cost: +2%
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement between the County of Lake and CliftonLarsonAllen LLP for Audit Services for fiscal years ending June 30, 2021 for $74,400, June 30, 2022 for $75,900 and June 30, 2023 for $77,400 with option to extend two additional years at not more than 2.5% per year and authorize the Chair to sign
5.9Adopt Resolution Approving County of Lake Application to the California Department of Housing and Community Development (HCD) for Emergency Solutions Grant Program CARES Act Funding.
Action Item
pulled on consent
Adopted — Pass
Staff memo
Executive Summary
Attached is a resolution to approve County of Lake's application to the California Department of Housing and Community Development for Emergency Solutions Grant Program Cares Act Funding. This Resolution allows County of Lake to apply for and utilize grant funding allocations under the Coronavirus Aid, Relief, and Economic Security (CARES) Act allocation to the Emergency Solutions Grants (ESG) Program (ESG-CV) up to Four Hundred Thousand Dollars ($400,000.00). Also attached is the previous resolution for this grant, which has already been approved. HCD has requested update/clarification for point 4, which this resolution provides.
Recommended Action
Adopt Resolution Approving County of Lake Application to the California Department of Housing and Community Development for Emergency Solutions Grant Program CARES Act Funding.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
| Future Annual Cost | $0 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt Resolution Approving County of Lake Application to the California Department of Housing and Community Development (HCD) for Emergency Solutions Grant Program CARES Act Funding.
Executive Summary: Attached is a resolution to approve County of Lake's application to the California Department of Housing and Community Development for Emergency Solutions Grant Program Cares Act Funding. This Resolution allows County of Lake to apply for and utilize grant funding allocations under the Coronavirus Aid, Relief, and Economic Security (CARES) Act allocation to the Emergency Solutions Grants (ESG) Program (ESG-CV) up to Four Hundred Thousand Dollars ($400,000.00). Also attached is the previous resolution for this grant, which has already been approved. HCD has requested update/clarification for point 4, which this resolution provides.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: $0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving County of Lake Application to the California Department of Housing and Community Development for Emergency Solutions Grant Program CARES Act Funding.
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.10(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Action Item
pulled on consent
Adopted — Pass
Carried 3-2 — moved by Simon
Crandell: aye Pyska: nay Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: nay Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed medical professional fulfill all the Behavioral Health Services Medical Director responsibilities.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
| Estimated Cost | $90,000 |
|---|---|
| Amount Budgeted | $90,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed medical professional fulfill all the Behavioral Health Services Medical Director responsibilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: $90,000 Amount Budgeted: $90,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, Waived the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and Approved the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the Behavioral Health Services Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorized the Board Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 3 - Simon, Crandell, Scott
Nays- Supervisor: 2 - Sabatier and Pyska
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.11(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the SUD Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Drug Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed professional fulfill all the SUD Medical Director responsibilities.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
| Estimated Cost | $90,000 |
|---|---|
| Amount Budgeted | $90,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
Executive Summary: Attached, for your approval is the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the SUD Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign the Agreement. Lake County Behavioral Health Services (LCBHS) is mandated by its Drug Medi-Cal contract with the Department of Health Care Services (DHCS) to have a licensed professional fulfill all the SUD Medical Director responsibilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: $90,000 Amount Budgeted: $90,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hardeep Singh, MD to fulfill the responsibilities of the substance use disorder (SUD) Medical Director for Fiscal Year 2021-22 for a contract maximum of $90,000 and authorize the Board Chair to sign.
5.12Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the California Association of DUI Treatment Programs (CADTP) for the period beginning March 1, 2021 through September 30, 2022 and authorize the Behavioral Health Services Substance Use Disorder (SUD) Administrator to sign the Standard Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
Attached for your review is the Resolution and Standard Agreement between CADTP and LCBHS for development of an early recognition and intervention OUD/PolySUD pilot program to benefit DUI program participants, and supporting the creation of linkages to resources and referral options to MAT to reduce opioid overdoses, opioid-related traffic fatalities, curb recidivism, and provide other treatment options and referrals. This Agreement provides funds up to Seventy Four Thousand Nine Hundred Dollars ($74,900.00). It also authorizes the SUD Administrator of Lake County Behavioral Health Services, as the lead agency for the Lake County Continuum of Care, to sign and execute the standard agreement.
Recommended Action
Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the California Association of DUI Treatment Programs (CADTP) for the period beginning March 1, 2021 through September 30, 2022 and authorize the Behavioral Health Services Substance Use Disorder (SUD) Administrator to sign the Standard Agreement.
| Estimated Cost | $0 |
|---|---|
| Amount Budgeted | $0 |
| Additional Requested | $0 |
| Future Annual Cost | $0 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the California Association of DUI Treatment Programs (CADTP) for the period beginning March 1, 2021 through September 30, 2022 and authorize the Behavioral Health Services Substance Use Disorder (SUD) Administrator to sign the Standard Agreement.
Executive Summary: Attached for your review is the Resolution and Standard Agreement between CADTP and LCBHS for development of an early recognition and intervention OUD/PolySUD pilot program to benefit DUI program participants, and supporting the creation of linkages to resources and referral options to MAT to reduce opioid overdoses, opioid-related traffic fatalities, curb recidivism, and provide other treatment options and referrals. This Agreement provides funds up to Seventy Four Thousand Nine Hundred Dollars ($74,900.00). It also authorizes the SUD Administrator of Lake County Behavioral Health Services, as the lead agency for the Lake County Continuum of Care, to sign and execute the standard agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: $0 Amount Budgeted: $0 Additional Requested: $0 Future Annual Cost: $0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the California Association of DUI Treatment Programs (CADTP) for the period beginning March 1, 2021 through September 30, 2022 and authorize the Behavioral Health Services Substance Use Disorder (SUD) Administrator to sign the Standard Agreement.
5.13(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of Seventy Five Thousand Seven Hundred Dollars ($75,700.00) and authorize the Board Chair to sign the Agreement.
Action Item
pulled on consent
Adopted — Pass
Carried 4-1 — moved by Scott
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Ever Well Health Systems, which has multiple facilities throughout California, is a licensed Adult Residential Living Facility. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of Seventy Five Thousand Seven Hundred Dollars ($75,700.00) and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $75,700 |
|---|---|
| Amount Budgeted | $75,700 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of Seventy Five Thousand Seven Hundred Dollars ($75,700.00) and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Ever Well Health Systems, which has multiple facilities throughout California, is a licensed Adult Residential Living Facility. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. As LCBHS currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $75,700 Amount Budgeted: $75,700 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of Seventy Five Thousand Seven Hundred Dollars ($75,700.00) and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Scott, and by vote of the Board, Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and Approved the Agreement between the County of Lake and Ever Well Health Systems for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of Seventy Five Thousand Seven Hundred Dollars ($75,700.00) and authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
5.14Approve Minutes of the Board of Supervisors Meeting April 27, 2021 and May 4, 2021
Minutes
passed on consent
5.15Approve Amendment Four to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Dr. Evan Bloom is currently contracted with the county to assist the Lake County Public Health Officer during the COVID-19 Crisis Response providing medical consult.
The first amendment to the Agreement allowed Dr. Bloom to be designated to act as alternate Public Health Officer in special circumstances.
The second amendment extended the term until May 31, 2021, adjusted compensation rates while acting as alternate Public Health Officer, and raised the maximum compensation of the original agreement to $24,900.00.
The third amendment raised the maximum compensation of the original agreement to $35,000.00.
This fourth amendment of Dr. Bloom's Agreement allows him to continue to act as Designated Alternate Health Officer through June 30, 2021, and raises the maximum compensation of the agreement to $60,000.00 to ensure payment through the extended term.
Recommended Action
Approve Amendment Four to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Amendment Four to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
Dr. Evan Bloom is currently contracted with the county to assist the Lake County Public Health Officer during the COVID-19 Crisis Response providing medical consult.
The first amendment to the Agreement allowed Dr. Bloom to be designated to act as alternate Public Health Officer in special circumstances.
The second amendment extended the term until May 31, 2021, adjusted compensation rates while acting as alternate Public Health Officer, and raised the maximum compensation of the original agreement to $24,900.00.
The third amendment raised the maximum compensation of the original agreement to $35,000.00.
This fourth amendment of Dr. Bloom's Agreement allows him to continue to act as Designated Alternate Health Officer through June 30, 2021, and raises the maximum compensation of the agreement to $60,000.00 to ensure payment through the extended term.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Four to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
5.16Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: May 11, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.17Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.18Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Health Services, Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Trina Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last twenty years, including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
Recommended Action
Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
Executive Summary:
Health Services, Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Trina Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last twenty years, including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $135,408.00; and Authorize the Board Chair to Sign
On motion of Supervisor Crandell, and by vote of the Board, Approved Contract between the County of Lake Health Services and Trina Maia, for Physical Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $135,408.00; and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.19Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Health Services, Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-three years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
Recommended Action
Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
Executive Summary: Health Services, Public Health Division has been recruiting unsuccessfully to fill an open Occupational Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. McCarthy to provide occupational therapy in both programs for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University and has been providing occupational therapy for the last forty-three years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact me at 263-1090.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $33,436.80; and Authorize the Board Chair to Sign
On motion of Supervisor Simon, and by vote of the Board, Approved Contract between the County of Lake Health Services and Sheila McCarthy, for Occupational Therapy Services in Support of the California Children’s Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2021 through June 30, 2022 and a maximum amount of $33,436.80; and Authorized the Board Chair to Sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
5.20Adopt Resolution Expressing Support for the Middletown Days Parade and Events, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Middletown Days parade and activities have been planned from 12:00 PM, June 18, 2021 through 8:00 PM, June 20, 2021.
Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Calayomi Street, Bush Street, and Hill Avenue. It is recommended that the Board approve the resolution.
Not applicable
Recommended Action
Adopt Resolution Expressing Support for the Middletown Days Parade and Events, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution Expressing Support for the Middletown Days Parade and Events, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
Executive Summary: (include fiscal and staffing impact narrative):
The Middletown Days parade and activities have been planned from 12:00 PM, June 18, 2021 through 8:00 PM, June 20, 2021.
Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Calayomi Street, Bush Street, and Hill Avenue. It is recommended that the Board approve the resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Expressing Support for the Middletown Days Parade and Events, and Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs.
5.21(a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan, in the amount of $20,000 for Pillsbury Patrol; and (b) Approve Agreement between the Lake County Sheriff’s Department and U.S. Forest Service for FY20/21 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and (c) authorize the Sheriff and the Chairman to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2021/22 in the amount of $19,000 for Controlled Substance Operations will be adjusted in the FY 2021/22 Sheriff/Marijuana budget 2203.
Revenue for fiscal year 2021/22 in the amount of $20,000 for Pillsbury Patrol Operations has been included in FY 2021/22 Sheriff/Coroner budget 2201.
Not applicable
Recommended Action
(a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan, in the amount of $20,000 for Pillsbury Patrol; and (b) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY20/21 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and (c) authorize the Sheriff and the Chairman to sign.
Original memo text
Memorandum
Date: May 7, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan, in the amount of $20,000 for Pillsbury Patrol; and (b) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY20/21 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and (c) authorize the Sheriff and the Chairman to sign.
Executive Summary: The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2021/22 in the amount of $19,000 for Controlled Substance Operations will be adjusted in the FY 2021/22 Sheriff/Marijuana budget 2203.
Revenue for fiscal year 2021/22 in the amount of $20,000 for Pillsbury Patrol Operations has been included in FY 2021/22 Sheriff/Coroner budget 2201.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 20/21 annual operating and financial plan, in the amount of $20,000 for Pillsbury Patrol; and (b) Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY20/21 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and (c) authorize the Sheriff and the Chairman to sign.
5.22(a) Approve the Purchase of Kitchen Equipment from Cook’s supply in the amount of $22,980.39 and (b) Authorize the Sheriff to issue a Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
Earlier this year, the Sheriff's Office received monies from CDCR for holding State inmates in our county jail facility due to COVID restrictions. During the mid year budget update, $62,615 of these monies were allocated into the Sheriff/Jail budget 2301, object code 62.74 for the capital asset purchase of replacement kitchen equipment.
The kitchen's current tilt skillet has required numerous repairs over the last five years. During the last visit by the repair person, he discovered the bottom of the skillet was completely rusted through. The skillet is no longer repairable in a cost efficient manner. The current mixer has a safety cage that is no longer repairable due to extended wear. Without the safety cage the possibility of serious injury to inmates or cooking staff is too great. The repair person is unable to repair it any further and the unit needs to be taken out of service. The bread slicer is quite antiquated and is unable to process multiple loaves of bread. The kitchen makes bread on site to keep costs low. Three vendors were contacted with one being non-responsive.
Two bids were received for the Tilting Skillet. Cook's was the low bidder in the amount of $17,490.97. Copies of each bid are attached.
Two bids were received for the Planetary Mixer. Cook's was the low bidder in the amount of $5,489.42. Copies of each bid are attached.
Two bids were received for the Bread Slicer. Since these bids were under the capital asset threshold, it will be purchased as an inventory item.
Please approve the purchase of these items and authorize the Sheriff or his designee to issue a purchase order.
Not applicable
Recommended Action
The Sheriff's Department recommends (a) approval of the Purchase of Kitchen Equipment from Cook's supply in the amount of $22,980.39 and (b) authorize the Sheriff to issue a Purchase Order
| Estimated Cost | 22,981 |
|---|---|
| Amount Budgeted | 62,615 |
Original memo text
Memorandum
Date: April 12, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Approve the Purchase of Kitchen Equipment from Cook's supply in the amount of $22,980.39 and (b) authorize the Sheriff or his designee to issue a Purchase Order
Executive Summary:
Earlier this year, the Sheriff's Office received monies from CDCR for holding State inmates in our county jail facility due to COVID restrictions. During the mid year budget update, $62,615 of these monies were allocated into the Sheriff/Jail budget 2301, object code 62.74 for the capital asset purchase of replacement kitchen equipment.
The kitchen's current tilt skillet has required numerous repairs over the last five years. During the last visit by the repair person, he discovered the bottom of the skillet was completely rusted through. The skillet is no longer repairable in a cost efficient manner. The current mixer has a safety cage that is no longer repairable due to extended wear. Without the safety cage the possibility of serious injury to inmates or cooking staff is too great. The repair person is unable to repair it any further and the unit needs to be taken out of service. The bread slicer is quite antiquated and is unable to process multiple loaves of bread. The kitchen makes bread on site to keep costs low. Three vendors were contacted with one being non-responsive.
Two bids were received for the Tilting Skillet. Cook's was the low bidder in the amount of $17,490.97. Copies of each bid are attached.
Two bids were received for the Planetary Mixer. Cook's was the low bidder in the amount of $5,489.42. Copies of each bid are attached.
Two bids were received for the Bread Slicer. Since these bids were under the capital asset threshold, it will be purchased as an inventory item.
Please approve the purchase of these items and authorize the Sheriff or his designee to issue a purchase order.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___22,981__ Amount Budgeted: _62,615__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends (a) approval of the Purchase of Kitchen Equipment from Cook's supply in the amount of $22,980.39 and (b) authorize the Sheriff to issue a Purchase Order
5.23Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.24Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.25Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.26Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.27Approve the Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions
Executive Summary:
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.28a) Approve Second Amendment to the Lease Agreement Between County of Lake and Ronn and Montie Westhart for Unit #1 Located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign; and b) Approve Second Amendment to the Lease Agreement Between County of Lake and Ronn and Montie Westhart for Unit D Located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Department of Social Services has leased office and storage space at 15890 Kugelman Street in Lower Lake since 2012. This location houses our Facility Maintenance staff and department equipment. The Second Amendment to the Lease Agreement for Unit D is to extend the Lease Term by 3 years. The Second Amendment to the Lease Agreement for Unit #1 is to extend the Lease Term by 3 years and increase monthly rent by $200. With these Amendments, the yearly rent cost for Unit #1 will increase to $14,850.00 and the yearly rent cost for Unit D will remain at $9,075.00.
Recommended Action
Approve Second Amendments to the Lease Agreements between County of Lake and Ronn and Montie Westhart for the Warehouse and Office Space located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign both Amendments.
| Estimated Cost | $23,925 |
|---|---|
| Amount Budgeted | $23,925 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: a) Approve Second Amendment to the Lease Agreement Between County of Lake and Ronn and Montie Westhart for Unit #1 Located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign; and b) Approve Second Amendment to the Lease Agreement Between County of Lake and Ronn and Montie Westhart for Unit D Located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
The Department of Social Services has leased office and storage space at 15890 Kugelman Street in Lower Lake since 2012. This location houses our Facility Maintenance staff and department equipment. The Second Amendment to the Lease Agreement for Unit D is to extend the Lease Term by 3 years. The Second Amendment to the Lease Agreement for Unit #1 is to extend the Lease Term by 3 years and increase monthly rent by $200. With these Amendments, the yearly rent cost for Unit #1 will increase to $14,850.00 and the yearly rent cost for Unit D will remain at $9,075.00.
If not budgeted, fill in the blanks below only:
Estimated Cost: $23,925_ Amount Budgeted: _$23,925__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Second Amendments to the Lease Agreements between County of Lake and Ronn and Montie Westhart for the Warehouse and Office Space located at 15890 Kugelman Street in Lower Lake, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign both Amendments.
5.29Approve Memorandum of Understanding Between Social Services and Behavioral Health Services for Residential Treatment Payments for Child Welfare Services clients, Beginning July 1, 2020, in the Amount of $120,000 per Fiscal Year, and Authorize the Chair to Sign.
Agreement
passed on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Department of Social Services (DSS) and Behavioral Health Services (BHS) serve mutual participants in their programs. Due to regulatory changes, costs for clients in residential treatment can no longer be co mpletely covered by Medi-Cal. Through this Memorandum of Understanding (MOU), DSS will provide reimbursement payments to BHS for the excess treatment costs incurred when a Child Welfare Services (CWS) client is in residential care.
Previously, DSS would pay excess fees directly to the facilities, however, the process often lead to delays in payment. With this new process, BHS is able to pay all costs directly to the facility after billing Medi-Cal, and then seek all eligible reimbursements from DSS. There is currently a similar MOU between DSS and BHS to cover these costs for DSS CalWORKs Welfare-to-Work clients.
Recommended Action
Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Payments for Child Welfare Services clients, beginning July 1, 2020, in the amount of $120,000 per fiscal year, and authorize the Chair to sign.
| Estimated Cost | $120,000 |
|---|---|
| Amount Budgeted | $120,000 |
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Payments for Child Welfare Services clients, beginning July 1, 2020, in the amount of $120,000 per fiscal year, and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
The Department of Social Services (DSS) and Behavioral Health Services (BHS) serve mutual participants in their programs. Due to regulatory changes, costs for clients in residential treatment can no longer be co mpletely covered by Medi-Cal. Through this Memorandum of Understanding (MOU), DSS will provide reimbursement payments to BHS for the excess treatment costs incurred when a Child Welfare Services (CWS) client is in residential care.
Previously, DSS would pay excess fees directly to the facilities, however, the process often lead to delays in payment. With this new process, BHS is able to pay all costs directly to the facility after billing Medi-Cal, and then seek all eligible reimbursements from DSS. There is currently a similar MOU between DSS and BHS to cover these costs for DSS CalWORKs Welfare-to-Work clients.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$120,000_ Amount Budgeted: _$120,000_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Understanding between Social Services and Behavioral Health Services for Residential Treatment Payments for Child Welfare Services clients, beginning July 1, 2020, in the amount of $120,000 per fiscal year, and authorize the Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.29 with the exception of Items 5.9, 5.10, 5.13, 5.18, and 5.19 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Members Simone Tapman, Joan Moss, Thomas Nichols, Win Carrie, Justin Quayle, and Monty Winters spoke.
6.29:06 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Dr. Gary Pace, Public Health Officer
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Interim Public Health Officer Dr. Evan Bloom presented the item to the Board. Epidemiologist Sarah Marikos spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Teodora Doncheva, Bart Levenson, and WIll Tuttle. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. - a) Consideration of a Progress Report of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project; and b) consideration of Letter of Intent for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project for the Army Corps of Engineers
Report
approved — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Middle Creek Flood Damage Reduction and Ecosystem Restoration Project will eliminate flood risk and will restore damaged habitat. Reconnection of this large, previously reclaimed area, as a functional wetland is anticipated to have a significant affect on the watershed and the water quality of Clear Lake. This project has progressed from the initial phase in 1995, of a request by the County to the US Army Corps of Engineers (USACE) to evaluate flood risk and improve water quality in Clear Lake. As of April 2021 the Watershed Protection District has acquired 40 parcels from willing sellers by securing grant funds in 2003 and most recently in 2018 with the California Department of Water Resources (DWR) and is in the process of acquiring more.
On August 13, 2019, the Board of Supervisors acting as the Board of Directors of the Watershed Protection District created a standing committee to support and facilitate the Middle Creek Restoration Project.
Marina Deligiannis, Deputy Water Resources Director, will give a presentation alongside Peter Windrem, Middle Creek Restoration Coalition (Middle Creek Project Committee member) on the progression of the project.
Recommended Action
No Action. Presentation only.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: a) Consideration of a Progress Report of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project; and b) consideration of Letter of Intent for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project for the Army Corps of Engineers
Executive Summary: (include fiscal and staffing impact narrative):
The Middle Creek Flood Damage Reduction and Ecosystem Restoration Project will eliminate flood risk and will restore damaged habitat. Reconnection of this large, previously reclaimed area, as a functional wetland is anticipated to have a significant affect on the watershed and the water quality of Clear Lake. This project has progressed from the initial phase in 1995, of a request by the County to the US Army Corps of Engineers (USACE) to evaluate flood risk and improve water quality in Clear Lake. As of April 2021 the Watershed Protection District has acquired 40 parcels from willing sellers by securing grant funds in 2003 and most recently in 2018 with the California Department of Water Resources (DWR) and is in the process of acquiring more.
On August 13, 2019, the Board of Supervisors acting as the Board of Directors of the Watershed Protection District created a standing committee to support and facilitate the Middle Creek Restoration Project.
Marina Deligiannis, Deputy Water Resources Director, will give a presentation alongside Peter Windrem, Middle Creek Restoration Coalition (Middle Creek Project Committee member) on the progression of the project.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
No Action. Presentation only.
On motion of Supervisor Crandell, and by vote of the Board, approved Letter of Intent for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project for the Army Corps of Engineers. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented the item to the Board. Peter Windrem and Water Resources Director Scott De Leon spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Victoria Brandon. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.410:00 A.M. - PUBLIC HEARING - Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
Public Hearing
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend fees related to the Agricultural and Weights and Measures Department, Animal Control Department, Environmental Health Department, Planning Division, Public Services Department, Public Works Department, Sheriff's Department, and Water Resources fees collected by the Planning Division.
The Agricultural and Weights and Measures Department is requesting to add an Industrial Hemp Destruction Fee per Site of $160, based on a 2019 and 2020 study of actual costs related to sites being destroyed due to regulation requirements.
The Animal Control Department is requesting moderate increases to daily food and care costs, cremation services, special testing and vaccine services, pet tags, carriers and collars and pet urns to keep pace with rising actual costs.
The Environmental Health Department is requesting an increase in those fees tied to annual Consumer Price Index (CPI) increases.
The Planning Division is requesting an adjustment in the fee allocation of the Grading Permit fee that it shares with the Building Safety Division, due to the expanded work of the Resource Planner to issue the Grading Permit. The Planning Division collects fees on behalf of other County Departments in the issuance of permits, and due to increases in fees from Environmental Health, Public Works, and Water Resources, the affected Planning fees will increase accordingly.
The Public Services Department is requesting CPI increases to its Tipping Fees. It has added headings for daily, seasonal and facility rates to the Middletown Pool Fees to provide clarification of the existing fees. It has also made clarification of hourly rates and times for the Lake County Museums, the Middletown Community Room and Lower Lake Community Room, added a Cleaning fee (as needed) for the Museums, and increased the Cleaning fee for the Community Rooms.
The Public Works Department is requesting increased fees for the County Surveyor's hourly rate, which includes overhead. It is also adjusting those fees tied to CPI; some of which have adjusted down to reflect the correct fee amount.
The Sheriff's Department is requesting to add the fees for Concealed Carried Weapons Class fees for new applications and renewal applications, which was approved by the Board in the March 2, 2021 meeting.
Staff is recommending this annual update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 07/01/2021 unless governed by Government Code 66017 in which case the fees will become effective 07/26/2021.
Recommended Action
Adopt Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J Huchingson, County Administrative Officer
Subject: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
Executive Summary: (include fiscal and staffing impact narrative):
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend fees related to the Agricultural and Weights and Measures Department, Animal Control Department, Environmental Health Department, Planning Division, Public Services Department, Public Works Department, Sheriff's Department, and Water Resources fees collected by the Planning Division.
The Agricultural and Weights and Measures Department is requesting to add an Industrial Hemp Destruction Fee per Site of $160, based on a 2019 and 2020 study of actual costs related to sites being destroyed due to regulation requirements.
The Animal Control Department is requesting moderate increases to daily food and care costs, cremation services, special testing and vaccine services, pet tags, carriers and collars and pet urns to keep pace with rising actual costs.
The Environmental Health Department is requesting an increase in those fees tied to annual Consumer Price Index (CPI) increases.
The Planning Division is requesting an adjustment in the fee allocation of the Grading Permit fee that it shares with the Building Safety Division, due to the expanded work of the Resource Planner to issue the Grading Permit. The Planning Division collects fees on behalf of other County Departments in the issuance of permits, and due to increases in fees from Environmental Health, Public Works, and Water Resources, the affected Planning fees will increase accordingly.
The Public Services Department is requesting CPI increases to its Tipping Fees. It has added headings for daily, seasonal and facility rates to the Middletown Pool Fees to provide clarification of the existing fees. It has also made clarification of hourly rates and times for the Lake County Museums, the Middletown Community Room and Lower Lake Community Room, added a Cleaning fee (as needed) for the Museums, and increased the Cleaning fee for the Community Rooms.
The Public Works Department is requesting increased fees for the County Surveyor's hourly rate, which includes overhead. It is also adjusting those fees tied to CPI; some of which have adjusted down to reflect the correct fee amount.
The Sheriff's Department is requesting to add the fees for Concealed Carried Weapons Class fees for new applications and renewal applications, which was approved by the Board in the March 2, 2021 meeting.
Staff is recommending this annual update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 07/01/2021 unless governed by Government Code 66017 in which case the fees will become effective 07/26/2021.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Simon offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Chief Deputy County Administrative Officer Stephen Carter presented the item to the Board. Interim Community Development Director Scott De Leon, Public Services Director Lars Ewing, Health Services Director Denise Pomeroy, County Counsel Anita Grant, and Environmental Health Director Craig Weatherbee spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.510:15 A.M. - Report and possible direction to staff concerning the future work of the EDTF.
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On August 11, 2020, your Board approved formation of your Economic Development Task Force (EDTF), appointing two Supervisors to serve along with the Assessor Recorder, the DPW/WR/CDD Director, the Special Districts Administrator and myself. Other department heads and staff were invited to EDTF discussions as needed, based on topic area. The EDTF began meeting in early October 2020 and presented its first quarter report on January 26, 2021. Exploratory meetings continued over the second quarter and the EDTF further discussed the following areas:
? Electronic payments (Chairperson Bruno Sabatier; CAO Carol Huchingson)
? Paper Subdivisions (Chairperson Bruno Sabatier, Assessor-Recorder Rich Ford)
? Full-Circle Project for Infrastructure Growth and Capacity (Supervisor Moke Simon, Special Districts Director Scott Harter, Assessor-Recorder Rich Ford)
? Updating General and Area Plans; Development of a Unified Development Ordinance, Streamlining Permitting (Community Development Director Scott DeLeon, ACAO Susan Parker, and former CDD Deputy Director Toccarra Thomas)
? Housing (Chairperson Bruno Sabatier, CAO Carol Huchingson, ACAO Susan Parker, and former CDD Deputy Director Toccarra Thomas)
Supervisor's Sabatier and Simon will present the EDTF report for Board consideration.
Recommended Action
Report and possible direction to staff concerning the future work of the EDTF.
Original memo text
Memorandum
Date: May 25, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Second Quarter Report from Economic Development Task Force
Executive Summary: (include fiscal and staffing impact narrative):
On August 11, 2020, your Board approved formation of your Economic Development Task Force (EDTF), appointing two Supervisors to serve along with the Assessor Recorder, the DPW/WR/CDD Director, the Special Districts Administrator and myself. Other department heads and staff were invited to EDTF discussions as needed, based on topic area. The EDTF began meeting in early October 2020 and presented its first quarter report on January 26, 2021. Exploratory meetings continued over the second quarter and the EDTF further discussed the following areas:
? Electronic payments (Chairperson Bruno Sabatier; CAO Carol Huchingson)
? Paper Subdivisions (Chairperson Bruno Sabatier, Assessor-Recorder Rich Ford)
? Full-Circle Project for Infrastructure Growth and Capacity (Supervisor Moke Simon, Special Districts Director Scott Harter, Assessor-Recorder Rich Ford)
? Updating General and Area Plans; Development of a Unified Development Ordinance, Streamlining Permitting (Community Development Director Scott DeLeon, ACAO Susan Parker, and former CDD Deputy Director Toccarra Thomas)
? Housing (Chairperson Bruno Sabatier, CAO Carol Huchingson, ACAO Susan Parker, and former CDD Deputy Director Toccarra Thomas)
Supervisor's Sabatier and Simon will present the EDTF report for Board consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report and possible direction to staff concerning the future work of the EDTF.
There was Board consensus to direct staff of stakeholder departments, including but not limited to Treasurer-Tax Collector, Auditor-Controller, Information Technology, Special Districts, Community Development, Public Services and Animal Control to work with the Administrative office to develop a Request for Proposals for electronic payments.
Clerk’s notes: Chair Sabatier and Supervisor Simon presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.610:45 A.M. - PUBLIC HEARING - Appeal of Vicious Animal Abatement Case Number #859, located at 21852 Jerusalem Grade Lower Lake (Brandon Strausser)
Public Hearing
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
At the request of Brandon Strausser, this hearing has been scheduled to appeal a vicious animal abatement order imposed by Animal Care and Control for Mr. Strausser's dogs "Ragnar" and "Faith."
Not applicable
Original memo text
Memorandum
Date: May 21, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: 10:45 A.M. - PUBLIC HEARING - Appeal of Vicious Animal Abatement Case Number #859, located at 21852 Jerusalem Grade Lower Lake (Brandon Strausser)
Executive Summary: (include fiscal and staffing impact narrative):
At the request of Brandon Strausser, this hearing has been scheduled to appeal a vicious animal abatement order imposed by Animal Care and Control for Mr. Strausser's dogs "Ragnar" and "Faith."
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
On motion of Supervisor Simon, and by vote of the Board, Continued the Hearing to June 8, 2021 at 1:30 P.M. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Animal Control Director Jonathan Armas presented the item to the Board. County Counsel Anita Grant and Edward Stranson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
8. Closed Session
8.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
8.2Conference with (a) Temporary Representatives designated to meet with County Department Heads regarding salary and benefits and (b) Unrepresented management employees
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 4:11 p.m. having taken no action.