Board Of Supervisors — Tuesday, June 22, 2021
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Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors will be available for participation virtually via Zoom. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/98726455306?pwd=QW5TVGlYUTgxZHFabC9xRGlsN2IrUT09 Passcode: 519842 Or One tap mobile: +16699006833,,98726455306#,,,,*519842# US (San Jose) +12532158782,,98726455306#,,,,*519842# US (Tacoma) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 987 2645 5306 Passcode: 519842 International numbers available: https://lakecounty.zoom.us/u/avVDgnKL4 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 987 2645 5306 Passcode: 519842 SIP: 98726455306@zoomcrc.com Passcode: 519842
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/98726455306?pwd=QW5TVGlYUTgxZHFabC9xRGlsN2IrUT09 Passcode: 519842 Or One tap mobile: +16699006833,,98726455306#,,,,*519842# US (San Jose) +12532158782,,98726455306#,,,,*519842# US (Tacoma) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 987 2645 5306 Passcode: 519842 International numbers available: https://lakecounty.zoom.us/u/avVDgnKL4 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 987 2645 5306 Passcode: 519842 SIP: 98726455306@zoomcrc.com Passcode: 519842
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Recommended Action
Adopt Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lake County Board of Supervisors
Subject: Adopt Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Executive Summary: (include fiscal and staffing impact narrative):
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
5.2Adopt Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
COMMENDING DAVE DEAKINS FOR HIS 33 YEARS OF SERVICE TO THE RESIDENTS OF LAKE COUNTY
WHEREAS, the public service of certain individuals should be highlighted in our community in order to recognize their contribution and their impact to making Lake County a better place to live today than it was before; and
WHEREAS, Dave Deakins is such an individual who has dedicated 33 years of his life to serving the people of Lake County, and more specifically the areas of Clearlake and Lower Lake; and
WHEREAS, Dave Deakins has lived in Lake County his entire life, including graduating from Lower Lake High School, and continued his support for Lower Lake High School sports as a founding charter member of Lower Lake High School Football Fundraising Association, LLHSFFA provides critical funding to ensure the opportunity for our youth to take part in competitive sports continues since inception and into the future; and
WHEREAS, Dave Deakins continued his support of our youth by assisting in coaching football for the Lower Lake High School Trojans, including coaching his sons who also played on the team; and
WHEREAS, Dave Deakins was hired as a permanent full time employee in 1996 as a fire fighter for what was then Lakeshore Fire District, prior to consolidating to Lake County Fire Protection District; and
WHEREAS, Dave Deakins was promoted to Apparatus Engineer in 1999 and became Fire Captain in 2005 where he has played a crucial role of being in charge of all facilities while also performing routine and major projects; and
WHEREAS, Dave Deakins has been instrumental in assisting our new Fire Marshall, Cory Smith as well as a tremendous mentor to numerous probationary firefighters; and
WHEREAS, the City of Clearlake hired Dave Deakins as a part-time building inspector, allowing for an amazing coordination between the City building department and the District to ensure open lines of communication in order to enhance the safety of new development; and
WHEREAS, Dave Deakins will be retiring on July 1, 2021 to be with his family, embark on new adventures, and create new experiences and memories, and he will be greatly missed in his role at the Lake County Fire Protection District;
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake recognizes the vast contributions of Dave Deakins and share their unconditional gratitude to the great, and often heroic, service that he has provided to his communities and wish him and his family the best as they move on to new endeavors.
Recommended Action
Adopt Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Moke Simon, District 1 Supervisor
Subject: Adopt Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Executive Summary: (include fiscal and staffing impact narrative):
COMMENDING DAVE DEAKINS FOR HIS 33 YEARS OF SERVICE TO THE RESIDENTS OF LAKE COUNTY
WHEREAS, the public service of certain individuals should be highlighted in our community in order to recognize their contribution and their impact to making Lake County a better place to live today than it was before; and
WHEREAS, Dave Deakins is such an individual who has dedicated 33 years of his life to serving the people of Lake County, and more specifically the areas of Clearlake and Lower Lake; and
WHEREAS, Dave Deakins has lived in Lake County his entire life, including graduating from Lower Lake High School, and continued his support for Lower Lake High School sports as a founding charter member of Lower Lake High School Football Fundraising Association, LLHSFFA provides critical funding to ensure the opportunity for our youth to take part in competitive sports continues since inception and into the future; and
WHEREAS, Dave Deakins continued his support of our youth by assisting in coaching football for the Lower Lake High School Trojans, including coaching his sons who also played on the team; and
WHEREAS, Dave Deakins was hired as a permanent full time employee in 1996 as a fire fighter for what was then Lakeshore Fire District, prior to consolidating to Lake County Fire Protection District; and
WHEREAS, Dave Deakins was promoted to Apparatus Engineer in 1999 and became Fire Captain in 2005 where he has played a crucial role of being in charge of all facilities while also performing routine and major projects; and
WHEREAS, Dave Deakins has been instrumental in assisting our new Fire Marshall, Cory Smith as well as a tremendous mentor to numerous probationary firefighters; and
WHEREAS, the City of Clearlake hired Dave Deakins as a part-time building inspector, allowing for an amazing coordination between the City building department and the District to ensure open lines of communication in order to enhance the safety of new development; and
WHEREAS, Dave Deakins will be retiring on July 1, 2021 to be with his family, embark on new adventures, and create new experiences and memories, and he will be greatly missed in his role at the Lake County Fire Protection District;
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake recognizes the vast contributions of Dave Deakins and share their unconditional gratitude to the great, and often heroic, service that he has provided to his communities and wish him and his family the best as they move on to new endeavors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
5.3Approve Revised Committee Appointments for Emergency Medicare Care Committee
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I recommend our Board change the previously appointed EMCC committee appointments from:
- Supervisor Scott (primary)
- Supervisor Pyska (alternate)
And change them to these new appointments below:
- Supervisor Scott (primary)
- Supervisor Sabatier (alternate)
Due to both District 2 and 4 having hospital facilities and the ongoing issue of Inter-Facility Transfers as well as difficulties in resolving some of the remaining issues regarding our LEMSA partner North Coast EMS, which all greatly impact both major hospital facilities, I am recommending that both District 4 and District 2 be represented in this committee.
Not applicable
Recommended Action
Revised Committee Appointments for Emergency Medicare Care Committee
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: Revised Committee Appointments for Emergency Medicare Care Committee
Executive Summary: (include fiscal and staffing impact narrative):
I recommend our Board change the previously appointed EMCC committee appointments from:
- Supervisor Scott (primary)
- Supervisor Pyska (alternate)
And change them to these new appointments below:
- Supervisor Scott (primary)
- Supervisor Sabatier (alternate)
Due to both District 2 and 4 having hospital facilities and the ongoing issue of Inter-Facility Transfers as well as difficulties in resolving some of the remaining issues regarding our LEMSA partner North Coast EMS, which all greatly impact both major hospital facilities, I am recommending that both District 4 and District 2 be represented in this committee.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Revised Committee Appointments for Emergency Medicare Care Committee
5.4Approve Leave of Absence request for Behavioral Health Employee Judith Krings from September 6, 2021 through November 17, 2021 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Judith Krings has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Behavioral Health Department is requesting the Board of Supervisors approve additional leave from 9/6/2021 through 11/17/2021. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Leave of Absence request for Behavioral Health Employee Judith Krings from September 6, 2021 through November 17, 2021 and authorize the Chair to sign
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Leave of Absence request for Behavioral Health Employee Judith Krings from September 6, 2021 through November 17, 2021 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Judith Krings has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Behavioral Health Department is requesting the Board of Supervisors approve additional leave from 9/6/2021 through 11/17/2021. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Leave of Absence request for Behavioral Health Employee Judith Krings from September 6, 2021 through November 17, 2021 and authorize the Chair to sign
5.5Approve Memorandum of Understanding Between the Golden State Finance Authority and the County of Lake Regarding the Development/Update of a Broadband Strategic Plan and Authorize Chair to Sign.
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On May 25, 2021, your Board approved a letter of support to opt-in and support the Golden State Financing Authority's submittal of an application on behalf of Rural County Representatives of California.
This opportunity has presented itself as a result of additional funding allocated to the U.S. Department of Commerce, Economic Development Administration (EDA) via the American Rescue Plan Act (ARPA) to create or update existing Broadband Strategic Plans.
Golden State Financing Authority (GSFA) plans to submit a single grant application on behalf of Rural County Representatives of California (RCRC) member counties for the purpose of developing and updating their broadband strategic plans for each county (and cities/towns therein). EDA would provide funding for 80% of the cost of each countywide broadband plan, with member counties committing the remaining 20%. For budget purposes, it is estimated that each county plan would cost approximately $120,000. Therefore, each county that participates in the grant would be required to commit approximately $25,000.
In addition to the letter of support and grant match, this grant application also requires a Memorandum of Understanding (MOU) between the Golden State Finance Authority and the County that outlines and confirms the responsibilities of both the County and the RCRC affiliate GSFA relating to the execution of a grant from the U.S. Department of Commerce Economic Development Administration (EDA).
County responsibilities include identifying and coordinating a local broadband task force that will cooperate with GSFA's consultant to update Lake County's Broadband Plan and provide the 20% match estimated at $25,000.
GSFA's responsibilities include providing grant administration and project management. These responsibilities include engaging a qualified consultant to prepare a draft update which will include at a minimum, information on all existing networks, internet service providers (ISPS), and service/speed provided; description of unmet needs of existing businesses; conceptual designs for network that incorporates information from relevant regional Comprehensive Economic Development Strategy (CEDS) or equivalent connectivity plans; funding information for broadband infrastructure deployment and recommendation of key project opportunities.
Staff supports this next step in developing an updated comprehensive Broadband Strategic Plan.
Recommended Action
Approve Memorandum of Understanding between the Golden State Finance Authority and the County regarding the development/update of a Broadband
Strategic Plan and authorize Chair to sign.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Memorandum of Understanding Between the Golden State Finance Authority and the County of Lake Regarding the Development/Update of a Broadband Strategic Plan and Authorize Chair to Sign.
Executive Summary: (include fiscal and staffing impact narrative):
On May 25, 2021, your Board approved a letter of support to opt-in and support the Golden State Financing Authority's submittal of an application on behalf of Rural County Representatives of California.
This opportunity has presented itself as a result of additional funding allocated to the U.S. Department of Commerce, Economic Development Administration (EDA) via the American Rescue Plan Act (ARPA) to create or update existing Broadband Strategic Plans.
Golden State Financing Authority (GSFA) plans to submit a single grant application on behalf of Rural County Representatives of California (RCRC) member counties for the purpose of developing and updating their broadband strategic plans for each county (and cities/towns therein). EDA would provide funding for 80% of the cost of each countywide broadband plan, with member counties committing the remaining 20%. For budget purposes, it is estimated that each county plan would cost approximately $120,000. Therefore, each county that participates in the grant would be required to commit approximately $25,000.
In addition to the letter of support and grant match, this grant application also requires a Memorandum of Understanding (MOU) between the Golden State Finance Authority and the County that outlines and confirms the responsibilities of both the County and the RCRC affiliate GSFA relating to the execution of a grant from the U.S. Department of Commerce Economic Development Administration (EDA).
County responsibilities include identifying and coordinating a local broadband task force that will cooperate with GSFA's consultant to update Lake County's Broadband Plan and provide the 20% match estimated at $25,000.
GSFA's responsibilities include providing grant administration and project management. These responsibilities include engaging a qualified consultant to prepare a draft update which will include at a minimum, information on all existing networks, internet service providers (ISPS), and service/speed provided; description of unmet needs of existing businesses; conceptual designs for network that incorporates information from relevant regional Comprehensive Economic Development Strategy (CEDS) or equivalent connectivity plans; funding information for broadband infrastructure deployment and recommendation of key project opportunities.
Staff supports this next step in developing an updated comprehensive Broadband Strategic Plan.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Understanding between the Golden State Finance Authority and the County regarding the development/update of a Broadband
Strategic Plan and authorize Chair to sign.
5.6Approve the First Amendment to 2019 Agreement Between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel, extending the term through June 30, 2023
Report
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, County and the Cities of Clearlake and Lakeport entered into an Agreement to operate a local Public, Educational, Governmental (PEG) cable television channel, Lake County PEG TV (Mediacom Channel 8), November 17, 2015. A new Agreement was created in 2019, supporting continued operation of the channel.
That 2019 Agreement anticipated extension of funding for operating expenses in two-year increments, provided the County and Cities continued to agree doing so served the public interest.
The attached amendment extends funding for Lake County PEG TV through June 30, 2023. It will likewise be approved by the Clearlake and Lakeport City Councils.
Recommended Action
Approve the First Amendment to 2019 Agreement Between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel, extending the term through June 30, 2023.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the First Amendment to 2019 Agreement Between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel, extending the term through June 30, 2023
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, County and the Cities of Clearlake and Lakeport entered into an Agreement to operate a local Public, Educational, Governmental (PEG) cable television channel, Lake County PEG TV (Mediacom Channel 8), November 17, 2015. A new Agreement was created in 2019, supporting continued operation of the channel.
That 2019 Agreement anticipated extension of funding for operating expenses in two-year increments, provided the County and Cities continued to agree doing so served the public interest.
The attached amendment extends funding for Lake County PEG TV through June 30, 2023. It will likewise be approved by the Clearlake and Lakeport City Councils.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the First Amendment to 2019 Agreement Between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel, extending the term through June 30, 2023.
5.7Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
Resolution
passed on consent
Staff memo
Executive Summary
The Lake County Agricultural Commissioner anticipates receiving $43,618.00 in the unanticipated revenue this fiscal year. This is the result of increased unanticipated revenue from the Unclaimed Gas Tax (UCGT), (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund a portion of the County's aquatic weed control program.
The unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agricultural) requirements for receiving UCGT funds in FY 21/22. If the County does not meet the MOU requirement, UCGT funding could be jeopardized in FY 21/22. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
Recommended Action
Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
| Additional Requested | $43,618.00 |
|---|
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik Agricultural Commissioner Sealer of Weights and Measures
Subject: Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
Executive Summary:
The Lake County Agricultural Commissioner anticipates receiving $43,618.00 in the unanticipated revenue this fiscal year. This is the result of increased unanticipated revenue from the Unclaimed Gas Tax (UCGT), (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund a portion of the County's aquatic weed control program.
The unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agricultural) requirements for receiving UCGT funds in FY 21/22. If the County does not meet the MOU requirement, UCGT funding could be jeopardized in FY 21/22. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: _$43,618.00_______ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
5.8Approve Agreement with California Department of Food Agriculture for Certified Farmer’s Market Program Investigation and Enforcement in the Amount of $1,425.00 Agreement # 21-0163-000-SA
Agreement
passed on consent
Staff memo
Executive Summary
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their own produce at a Certified Farmer's Market (CFM). There are two CFM'S in Lake County in 2021 and 36 Certified Producers registered with the county. This agreement reimburses the county for extra, non- routine inspections driven by alleged, credible violations for fiscal year 2021/2022. It also reimburses the county for investigation time and enforcement actions taken. The agreement would reimburse the county up to $1,425.00 and would only be implemented under the conditions stated above.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative:
Staffing Impact:
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Approve Agreement with California Department of Food Agriculture for Certified Farmer's Market Program Investigation and Enforcement in the Amount of $1,425.00 Agreement # 21-0163-000-SA
| Amount Budgeted | $1,425.00 |
|---|
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Chair, Bruno Sabatier, Lake County Board of Supervisors
From: Steven Hajik Agricultural Commissioner Sealer of Weights and Measures
Subject: Approve Agreement with California Department of Food Agriculture for Certified Farmer's Market Program Investigation and Enforcement in the Amount of $1,425.00 Agreement # 21-0163-000-SA
Executive Summary:
I would like to ask the Board to adopt the attached resolution approving the agreement with the California Department of Food and Agriculture for inspection/ investigation/ enforcement work involving the Certified Farmer's Market Program. This program allows growers to sell their own produce at a Certified Farmer's Market (CFM). There are two CFM'S in Lake County in 2021 and 36 Certified Producers registered with the county. This agreement reimburses the county for extra, non- routine inspections driven by alleged, credible violations for fiscal year 2021/2022. It also reimburses the county for investigation time and enforcement actions taken. The agreement would reimburse the county up to $1,425.00 and would only be implemented under the conditions stated above.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: ________ Amount Budgeted: __$1,425.00______ Additional Requested: ________ Future Annual Cost: ________
Fiscal Impact Narrative:
Staffing Impact:
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Agreement with California Department of Food Agriculture for Certified Farmer's Market Program Investigation and Enforcement in the Amount of $1,425.00 Agreement # 21-0163-000-SA
5.9Approve Agreement No. 21-0037-000-SA with the State of California, Department of Food and Agriculture and Authorize the Execution of the Fuels, Lubricants, and Automotive Products Program Agreement for Periods July 1, 2021 through June 30, 2022 in the Amount of $2,475.00
Agreement
passed on consent
Staff memo
I would like to ask the Board of Supervisors to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture for the State Fuels, Lubricants, and Automotive Products Program Agreement. No.21-0037-000-SA.This agreement reimburses the county for activities that ensure correct petroleum, automotive products advertising, and labeling for Fiscal Year 2021/2022. The maximum agreement amount is $2,475 and expected county reimbursement is $2,475.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Fiscal Impact
? None ? Budgeted ? Non-Budgeted
Fiscal Impact Narrative:
Staffing Impact:
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Recommended Action
Request for Approval of Agreement No. 21-0037-000-SA with the State of California, Department of Food and Agriculture and Authorize the Execution of the Fuels, Lubricants, and Automotive Products Program Agreement for Periods July 1, 2021 through June 30, 2022 in the Amount of $2,475.00
| Amount Budgeted | $2,475.00 |
|---|
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik Agricultural Commissioner Sealer of Weights and Measures
Subject: Request for Approval of Agreement No. 21-0037-000-SA with the State of California, Department of Food and Agriculture and Authorize the Execution of the Fuels, Lubricants, and Automotive Products Program Agreement for Periods July 1, 2021 through June 30, 2022 in the Amount of $2,475.00
I would like to ask the Board of Supervisors to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture for the State Fuels, Lubricants, and Automotive Products Program Agreement. No.21-0037-000-SA.This agreement reimburses the county for activities that ensure correct petroleum, automotive products advertising, and labeling for Fiscal Year 2021/2022. The maximum agreement amount is $2,475 and expected county reimbursement is $2,475.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Fiscal Impact: ? None ? Budgeted ? Non-Budgeted
Estimated Cost: ________ Amount Budgeted: __$2,475.00 Additional Requested: ________ Future Annual Cost: ________
Fiscal Impact Narrative:
Staffing Impact:
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply):
? Well-being of Residents ? Public Safety ? Infrastructure ? Technology Upgrades
? Economic Development ? Disaster Recovery ? County Workforce ? Revenue Generation
? Community Collaboration ? Business Process Efficiency ? Clear Lake ? Cost Savings
Request for Exemption from Competitive Bidding in accordance with County Code Chapter 2 Sec. 2-38:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Request for Approval of Agreement No. 21-0037-000-SA with the State of California, Department of Food and Agriculture and Authorize the Execution of the Fuels, Lubricants, and Automotive Products Program Agreement for Periods July 1, 2021 through June 30, 2022 in the Amount of $2,475.00
5.10Adopt Resolution Establishing 2021-2022 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2021-2022 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
Not applicable
Recommended Action
Adopt Resolution Establishing 2020-2021 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Original memo text
Memorandum
Date: June 15, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller
Subject: County and Special Districts Prop 4 (GANN) Limits and Calculations
Executive Summary: (include fiscal and staffing impact narrative):
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2021-2022 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution Establishing 2020-2021 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
5.11Adopt Resolution Authorizing Cancellation of Audit Settlement Reserve Designations in the amount of $835,000 to provide required funds for the Support and Care of Persons and for Profession and Specialize accounts
Action Item
passed on consent
Staff memo
Executive Summary
Budgeted contracts for required services exceed the original budgeted amount by $835,000 for FY 20-21. Sections 29125, 29126, 29126.1, and 29130 of the Government Code provide authority for the Board of Supervisors to transfer and revise appropriations, cancel unused appropriations, transfer unused appropriations to contingencies, reduce estimate and cancel and appropriate designations and reserves other than the general reserve. Mental Health Services Act (MHSA) maintains an audit settlement reserve for the purpose of covering unanticipated costs and has sufficient funds to meet this demand.
Recommended Action
Approve and Adopt Resolution Authorizing Cancellation of Audit Settlement Reserve Designations in the amount of $835,000 to provide required funds for the Support and Care of Persons and for Profession and Specialize accounts.
| Estimated Cost | $835,000 |
|---|
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Adopt Resolution Authorizing Cancellation of Audit Settlement Reserve Designations in the amount of $835,000 to provide required funds for the Support and Care of Persons and for Profession and Specialize accounts.
Executive Summary: Budgeted contracts for required services exceed the original budgeted amount by $835,000 for FY 20-21. Sections 29125, 29126, 29126.1, and 29130 of the Government Code provide authority for the Board of Supervisors to transfer and revise appropriations, cancel unused appropriations, transfer unused appropriations to contingencies, reduce estimate and cancel and appropriate designations and reserves other than the general reserve. Mental Health Services Act (MHSA) maintains an audit settlement reserve for the purpose of covering unanticipated costs and has sufficient funds to meet this demand.
If not budgeted, fill in the blanks below only:
Estimated Cost: $835,000 Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve and Adopt Resolution Authorizing Cancellation of Audit Settlement Reserve Designations in the amount of $835,000 to provide required funds for the Support and Care of Persons and for Profession and Specialize accounts.
5.12Adopt Resolution defining Lake County Behavioral Health Services position on Laura’s Law implementation.
Action Item
passed on consent
Staff memo
Executive Summary
The State of California enacted Assembly Bill 1976 (Chapter 140, Statutes of 2020), which requires counties to affirmatively opt-out of providing Assisted Outpatient Treatment (AOT), also known as Laura's Law, by passing a resolution of the local governing body stating the reasons for opting out and any facts or circumstances relied on in making that decision. Attached, for your review, is Resolution defining Lake County Behavioral Health Services position on Laura's Law.
Recommended Action
Adopt Resolution defining Lake County Behavioral Health Services position on Laura's Law implementation.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Supervisor
Subject: Adopt Resolution defining Lake County Behavioral Health Services position on Laura's Law implementation.
Executive Summary: The State of California enacted Assembly Bill 1976 (Chapter 140, Statutes of 2020), which requires counties to affirmatively opt-out of providing Assisted Outpatient Treatment (AOT), also known as Laura's Law, by passing a resolution of the local governing body stating the reasons for opting out and any facts or circumstances relied on in making that decision. Attached, for your review, is Resolution defining Lake County Behavioral Health Services position on Laura's Law.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution defining Lake County Behavioral Health Services position on Laura's Law implementation.
5.13Approve Minutes of the Board of Supervisors Meetings May 25, 2021
Minutes
passed on consent
5.14Approve Amendment to Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In August 2020 your Board approved contracts for towing abandoned vehicles as part of the Lake County Abandoned Vehicle Abatement Program in the unincorporated areas of Lake County. The vendors for these contracts were selected using the Request for Proposal process in accordance with the County Purchasing Ordinance. Both vendors have been excellent in the performance of their services, and staff is recommending amending their existing contracts to add funding to continue performing the work. Specific details of each amendment are as follows:
Jones Towing - This contract was originally executed for a period of three years with an expiration date of 2023, and funding of $30,000 for the first year only. This amendment maintains the expiration date of three years but adds $40,000 for each of the second and third years, for a total contract amount of $110,000.
Kelseyville Auto Salvage - This contract was originally executed for a period of one year with an expiration date of 2021, and funding of $10,000. This amendment extends the expiration date of this contract for two years to match the expiration date of the other vendor and adds $10,000 for each of the second and third years, for a total contract amount of $30,000.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve amending the Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage as presented, and authorize the Board Chair to sign the Agreements.
Recommended Action
Staff recommends that the Board of Supervisors approve amending the Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage as presented, and authorize the Board Chair to sign the Agreements.
Original memo text
Memorandum
Date: June 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Consideration of Amending Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage
Executive Summary: (include fiscal and staffing impact narrative):
In August 2020 your Board approved contracts for towing abandoned vehicles as part of the Lake County Abandoned Vehicle Abatement Program in the unincorporated areas of Lake County. The vendors for these contracts were selected using the Request for Proposal process in accordance with the County Purchasing Ordinance. Both vendors have been excellent in the performance of their services, and staff is recommending amending their existing contracts to add funding to continue performing the work. Specific details of each amendment are as follows:
Jones Towing - This contract was originally executed for a period of three years with an expiration date of 2023, and funding of $30,000 for the first year only. This amendment maintains the expiration date of three years but adds $40,000 for each of the second and third years, for a total contract amount of $110,000.
Kelseyville Auto Salvage - This contract was originally executed for a period of one year with an expiration date of 2021, and funding of $10,000. This amendment extends the expiration date of this contract for two years to match the expiration date of the other vendor and adds $10,000 for each of the second and third years, for a total contract amount of $30,000.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve amending the Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage as presented, and authorize the Board Chair to sign the Agreements.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve amending the Contracts for Abandoned Vehicle Towing and Disposal Services with Jones Towing and Kelseyville Auto Salvage as presented, and authorize the Board Chair to sign the Agreements.
5.15Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.16Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.17Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.18Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.19Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.20Approve the Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions
Executive Summary:
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.21Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.22Adopt Resolution Authorizing Cancellation of Capital Improvement Reserve Designations in the Amount of $11,000 to Pay Off the Loan Acquired for the Lampson Field Runway Pavement Rehabilitation Project
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On December 20, 2019, Lampson Field Capital Projects Fund 923 requested a loan from Fund 153, Non-Departmental Revenue for the amount of $910,000 for the Lampson Field Runway Pavement Rehabilitation Project. On October 16, 2020 Fund 923 had enough fund to make a partial payment of $400,000, due to reimbursement from the FAA Grant.
This loan has to be paid back by the end of FY 2020/2021, and Fund 923 currently doesn't have enough fund to cover the remaining balance of $510,000. It's short by $11,000.
There is enough reserves in the Fund 923 to cover the shortage of $11,000.This request is to cancel Capital Improvement Reserves in the amount of $11,000 and appropriate the funds in account 923-3122-501-80.93 to pay off the remainder of the loan.
Recommended Action
Resolution Authorizing Cancelling Lampson Field Capital Project, Capital Improvement Reserve Designation in the Amount of $11,000 to pay off the loan acquired for the Lampson Field Runway Pavement Rehabilitation Project
Original memo text
Memorandum
Date: June 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Resolution Authorizing Cancellation of Capital Improvement Reserve Designations in the Amount of $11,000 to Pay Off the Loan Acquired for the Lampson Field Runway Pavement Rehabilitation Project
Executive Summary: (include fiscal and staffing impact narrative):
On December 20, 2019, Lampson Field Capital Projects Fund 923 requested a loan from Fund 153, Non-Departmental Revenue for the amount of $910,000 for the Lampson Field Runway Pavement Rehabilitation Project. On October 16, 2020 Fund 923 had enough fund to make a partial payment of $400,000, due to reimbursement from the FAA Grant.
This loan has to be paid back by the end of FY 2020/2021, and Fund 923 currently doesn't have enough fund to cover the remaining balance of $510,000. It's short by $11,000.
There is enough reserves in the Fund 923 to cover the shortage of $11,000.This request is to cancel Capital Improvement Reserves in the amount of $11,000 and appropriate the funds in account 923-3122-501-80.93 to pay off the remainder of the loan.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Resolution Authorizing Cancelling Lampson Field Capital Project, Capital Improvement Reserve Designation in the Amount of $11,000 to pay off the loan acquired for the Lampson Field Runway Pavement Rehabilitation Project
5.23Adopt Resolution to Establish a List of Projects Proposed to be Funded in FY 2021/2022 Pursuant to the Road Repair and Accountability Act of 2017 (SB1)
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Road Repair and Accountability Act of 2017 (SB1) provides additional funding for basic road maintenance and rehabilitation. One-half of the funding generated from SB1 is allocated to cities and counties with the remaining 50% being retained by the State. For FY 21/22 Lake County is expected to receive approximately $2,831,196, of which has been appropriated in the FY 2021/2022 adopted budget.
Although the adopted budget reflects this revenue estimate, actual receipt of this funding is subject to the State's approval of a proposed project list that has been formally established pursuant to a Board adopted Resolution. The Resolution establishes the required project list.
We recommend that the Board adopt the resolution adopting a list of projects for Fiscal Year 2021-22 funded by SB1: The Road Repair and Accountability Act of 2017 and authorize the Chair to sign.
Recommended Action
We recommend that the Board adopt the resolution adopting a list of projects for Fiscal Year 2021-22 funded by SB1: The Road Repair and Accountability Act of 2017 and authorize the Chair to sign.
Original memo text
Memorandum
Date: June 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution to Establish a List of Projects Proposed to be Funded in FY 2021/2022 Pursuant to the Road Repair and Accountability Act of 2017 (SB1)
Executive Summary: (include fiscal and staffing impact narrative):
The Road Repair and Accountability Act of 2017 (SB1) provides additional funding for basic road maintenance and rehabilitation. One-half of the funding generated from SB1 is allocated to cities and counties with the remaining 50% being retained by the State. For FY 21/22 Lake County is expected to receive approximately $2,831,196, of which has been appropriated in the FY 2021/2022 adopted budget.
Although the adopted budget reflects this revenue estimate, actual receipt of this funding is subject to the State's approval of a proposed project list that has been formally established pursuant to a Board adopted Resolution. The Resolution establishes the required project list.
We recommend that the Board adopt the resolution adopting a list of projects for Fiscal Year 2021-22 funded by SB1: The Road Repair and Accountability Act of 2017 and authorize the Chair to sign.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
We recommend that the Board adopt the resolution adopting a list of projects for Fiscal Year 2021-22 funded by SB1: The Road Repair and Accountability Act of 2017 and authorize the Chair to sign.
5.24Adopt Resolution Establishing County Maintained Mileage for 2020
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
Recommended Action
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
Original memo text
Memorandum
Date: June 10, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution Establishing County Maintained Mileage for 2020
Executive Summary: (include fiscal and staffing impact narrative):
During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
5.25Adopt Resolution authorizing the acceptance of the 2021/22 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
Action Item
passed on consent
Staff memo
Executive Summary
The State of California, Department of Parks and Recreation, Division of Boating and Waterways, requires the attached resolution providing authorization for the County to apply for and accept, Fiscal Year 2021/22 financial aid funding in the amount of $315,312. Your Board approved this grant application on December 1, 2020.
.
The Harbors and Navigation Code Section 663.7 require the County to provide assurances that 100% of the monies received from boat taxes will be expended on boating and safety programs. The amount of personal property taxes on vessels projected for Fiscal Year 2021/22 are $97,912.
Monies from the Division of Boating and Waterways, in addition to the County's revenue for personal property taxes on vessels, fund the Sheriff/Marine Patrol budget unit 2205. There are no additional county funds allocated to this budget.
Not applicable
Recommended Action
Adopt Resolution authorizing the acceptance of the 2021/22 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
| Estimated Cost | 413,224 |
|---|---|
| Amount Budgeted | 413,224 |
Original memo text
Memorandum
Date: June 9, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Adopt Resolution authorizing the acceptance of the 2021/22 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
Executive Summary: The State of California, Department of Parks and Recreation, Division of Boating and Waterways, requires the attached resolution providing authorization for the County to apply for and accept, Fiscal Year 2021/22 financial aid funding in the amount of $315,312. Your Board approved this grant application on December 1, 2020.
.
The Harbors and Navigation Code Section 663.7 require the County to provide assurances that 100% of the monies received from boat taxes will be expended on boating and safety programs. The amount of personal property taxes on vessels projected for Fiscal Year 2021/22 are $97,912.
Monies from the Division of Boating and Waterways, in addition to the County's revenue for personal property taxes on vessels, fund the Sheriff/Marine Patrol budget unit 2205. There are no additional county funds allocated to this budget.
If not budgeted, fill in the blanks below only:
Estimated Cost: __413,224___ Amount Budgeted: _413,224__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution authorizing the acceptance of the 2021/22 Boating Safety and Enforcement financial aid funding from the State of California, Department of Parks and Recreation, Division of Boating and Waterways in the amount of $315,312
5.26Approve Addendum 2 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the implementation of a meal take out program and Authorize the Chairman to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On June 28, 2016, the County entered into an agreement with Trinity Services Group for the supervision of inmate labor performing the duties of food preparation at the Lake County Jail/Hill Road Facility.
This addendum to the food services agreement is to be effective June 12, 2021. Trinity Services will be allowed to sell takeout meals to incarcerated inmates at the Jail Facility at the discretion of the Sheriff. Any Commission received from these sales shall be deposited into the Sheriff/Inmate Welfare Fund budget 2215. These funds are expended by the Sheriff primarily for the benefit, education and welfare of the inmates confined within the jail.
Not applicable
Recommended Action
Approve Addendum 2 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the implementation of a meal takeout program and Authorize the Chairman to Sign
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
SUBJECT: Approve Addendum 2 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the implementation of a meal takeout program and Authorize the Chairman to Sign
EXECUTIVE SUMMARY:
On June 28, 2016, the County entered into an agreement with Trinity Services Group for the supervision of inmate labor performing the duties of food preparation at the Lake County Jail/Hill Road Facility.
This addendum to the food services agreement is to be effective June 12, 2021. Trinity Services will be allowed to sell takeout meals to incarcerated inmates at the Jail Facility at the discretion of the Sheriff. Any Commission received from these sales shall be deposited into the Sheriff/Inmate Welfare Fund budget 2215. These funds are expended by the Sheriff primarily for the benefit, education and welfare of the inmates confined within the jail.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Addendum 2 to Trinity Food Services Agreement between Trinity Services Group and Lake County for the implementation of a meal takeout program and Authorize the Chairman to Sign
5.27Approve Background Investigations Contract with Christopher Eggers in an amount not to exceed $25,000 and authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department requests your Boards' approval of the Background Investigation Contract with Christopher Eggers. Mr. Eggers will provide background services for new applicants. He is one of three currently contracted Background Investigators with the Sheriff's Department. Investigations are paid out of the appropriate Sheriff's Department budget, object code 23.80, Professional Services. These services are budgeted and no additional funds are being requested.
Not applicable
Recommended Action
The Sheriff's Department recommends Approve Background Investigation Contract with Christopher Eggers and authorize the Chairman to sign
| Estimated Cost | 25,000 |
|---|---|
| Amount Budgeted | 25,000 |
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Background Investigations Contract with Christopher Eggers and authorize the Chairman to sign
Executive Summary: The Lake County Sheriff's Department requests your Boards' approval of the Background Investigation Contract with Christopher Eggers. Mr. Eggers will provide background services for new applicants. He is one of three currently contracted Background Investigators with the Sheriff's Department. Investigations are paid out of the appropriate Sheriff's Department budget, object code 23.80, Professional Services. These services are budgeted and no additional funds are being requested.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___25,000_ Amount Budgeted: _25,000__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends Approve Background Investigation Contract with Christopher Eggers and authorize the Chairman to sign
5.28Authorize the Sheriff to enter into an agreement with the Office of Education for reimbursement of three (3) Deputy Sheriffs to participate as School Resource Officers (SRO) to be assigned to various school districts
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval to enter into an agreement with the Office of Education for the reimbursement of three (3) Deputy Sheriff's to participate as School Resource Officers (SRO).
The mission of School Resource Officer programs in general is to enhance the safe learning environment of our schools by making a law enforcement officer part of the school setting as a resource for the school to assist them in providing safety and security, counseling, and instruction.
The objectives of the SRO program are to work with the various schools and other community-based organizations to:
* Address crime, violence, gangs, and drug activities, and other high-risk behaviors affecting or occurring in or around the school.
* Educate students and staff in crime prevention, personnel safety, and the criminal justice system.
* Assist in identification of physical changes in the environment that may reduce crime in or around the school; and
* Assist in reviewing and developing school policy that addresses crime and safety and recommend procedural changes.
* Enhance Public Safety's ability to build trust and report with students and families
The Office of Education will reimburse the Sheriff/Coroner budget 2201 through Proposition 56, Tobacco grant funds through a grant from
which they applied.
*Budgeted in FY21/22
Not applicable
Recommended Action
The Sheriff's Department recommends your Board's approval to enter into an agreement with the Office of Education for the reimbursement of three (3) Deputy Sheriffs to participate as School Resource Officers (SRO).
| Amount Budgeted | 427,502* |
|---|
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Authorize the Sheriff to enter into an agreement with the Office of Education for reimbursement of three (3) Deputy Sheriffs to participate as School Resource Officers (SRO) to be assigned to various school districts
Executive Summary: The Sheriff's Department requests your Board's approval to enter into an agreement with the Office of Education for the reimbursement of three (3) Deputy Sheriff's to participate as School Resource Officers (SRO).
The mission of School Resource Officer programs in general is to enhance the safe learning environment of our schools by making a law enforcement officer part of the school setting as a resource for the school to assist them in providing safety and security, counseling, and instruction.
The objectives of the SRO program are to work with the various schools and other community-based organizations to:
* Address crime, violence, gangs, and drug activities, and other high-risk behaviors affecting or occurring in or around the school.
* Educate students and staff in crime prevention, personnel safety, and the criminal justice system.
* Assist in identification of physical changes in the environment that may reduce crime in or around the school; and
* Assist in reviewing and developing school policy that addresses crime and safety and recommend procedural changes.
* Enhance Public Safety's ability to build trust and report with students and families
The Office of Education will reimburse the Sheriff/Coroner budget 2201 through Proposition 56, Tobacco grant funds through a grant from
which they applied.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: _427,502*__ Additional Requested: ________ Future Annual Cost: ________
*Budgeted in FY21/22
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends your Board's approval to enter into an agreement with the Office of Education for the reimbursement of three (3) Deputy Sheriffs to participate as School Resource Officers (SRO).
5.29Approve lease agreement with the US Forest Service for placement of a repeater vault on Goat Mountain and Authorize the Chairman of the Board to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Office, in coordination with Lake County Fire Chiefs Association and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area with new technology communications repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems throughout the Lake, Mendocino, Yolo and Colusa Operational Areas. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is the lease agreement between the USFS and the Lake County Sheriff's Office. The vault is scheduled to be deployed upon approval of the lease agreement.
The USFS does not anticipate charging any rental fees.
Not applicable
Recommended Action
The Sheriff's Department recommends approve of lease agreement with the US Forest Service for placement of a repeater vault on Goat Mountain
and authorize the Chairman of the Board to sign
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve lease agreement with the US Forest Service (USFS) for placement of a repeater vault on Goat Mountain and Authorize the Chairman of the Board to sign
Executive Summary: The Lake County Sheriff's Office, in coordination with Lake County Fire Chiefs Association and the US Forest Service, has recently purchased and is in the process of placing a mobile communications repeater vault in the Goat Mountain area with new technology communications repeaters that will build out and enhance current communications capabilities and infrastructure with the ability to operate under analog-digital and microwave systems throughout the Lake, Mendocino, Yolo and Colusa Operational Areas. This allows multi-disciplinary/multi-jurisdictional agencies to communicate with local, state, and federal agencies during routine and major events within the Lake Operational Area. The delay in the deployment of the new communications vault is the lease agreement between the USFS and the Lake County Sheriff's Office. The vault is scheduled to be deployed upon approval of the lease agreement.
The USFS does not anticipate charging any rental fees.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff's Department recommends approve of lease agreement with the US Forest Service for placement of a repeater vault on Goat Mountain
and authorize the Chairman of the Board to sign
5.30Approve Amendment #2 of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC and Authorize the Chairman to sign
Action Item
passed on consent
Staff memo
Executive Summary
On November 7, 2017, Your Board approved the Inmate Telephone and Visitation Service Agreement with Inmate Calling Solutions, LLC. This Amendment #2 adjusts the inmate calling rates and fees schedule reducing the Minimum Annual Guarantee (MAG). Commissions from the inmate phone system are deposited into the Sheriff/Inmate Welfare Fund budget 2215. These funds are expended by the Sheriff primarily for the benefit, education and welfare of the inmates confined within the jail.
Not applicable
Recommended Action
Approve Amendment #2 of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC and Authorize the Chairman to sign
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Amendment #2 of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC and Authorize the Chairman to sign
Executive Summary: On November 7, 2017, Your Board approved the Inmate Telephone and Visitation Service Agreement with Inmate Calling Solutions, LLC. This Amendment #2 adjusts the inmate calling rates and fees schedule reducing the Minimum Annual Guarantee (MAG). Commissions from the inmate phone system are deposited into the Sheriff/Inmate Welfare Fund budget 2215. These funds are expended by the Sheriff primarily for the benefit, education and welfare of the inmates confined within the jail.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment #2 of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC and Authorize the Chairman to sign
5.31Waive 900-hour limit for Extra-Help Field Worker Austin Pratt.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Water Resources Department is requesting the approval to exceed the 900 hour extra help limit for Austin Pratt, Field Worker III. His hours are not to exceed 960.
Austin provides support for our Stormwater Program, specifically our Storm Drain Marker Project. This project includes the installation and mapping of drain markers at various locations around the county, as well as development of water quality education material. This position is fully funded through an interdepartmental contribution from the Fish & Wildlife committee. We feel it would be to the county's benefit to extend Austin's hours in order to continue his work on these project.
Thank you for your consideration on waiving the 900-hour limit for Austin Pratt.
Recommended Action
Waive 900-hour limit for Extra-Help Field Worker Austin Pratt, not to exceed 960.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: Request to waive 900-hour limit for Extra-Help Field Worker Austin Pratt.
Executive Summary: (include fiscal and staffing impact narrative):
The Water Resources Department is requesting the approval to exceed the 900 hour extra help limit for Austin Pratt, Field Worker III. His hours are not to exceed 960.
Austin provides support for our Stormwater Program, specifically our Storm Drain Marker Project. This project includes the installation and mapping of drain markers at various locations around the county, as well as development of water quality education material. This position is fully funded through an interdepartmental contribution from the Fish & Wildlife committee. We feel it would be to the county's benefit to extend Austin's hours in order to continue his work on these project.
Thank you for your consideration on waiving the 900-hour limit for Austin Pratt.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Waive 900-hour limit for Extra-Help Field Worker Austin Pratt, not to exceed 960.
5.32(Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the Purchase Agreement with Francisco Ortega and Angela Ortega for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project in the amount of $170,000.00 and authorize the Chair of the Board of Directors to sign the Agreement
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Our consultant Paragon Partners, Ltd. has reached an agreement for the purchase of property known as Assessor's Parcel Number 004-016-030 owned by Francisco Ortega and Angela Ortega. The purchase of this property will be a step closer toward the development of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
The purchase of this property is being completed using Grant funds provided by the State of California, Department of Water Resources, and the Flood Corridor Program following the provisions required by the Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970. The appraisal was prepared by a third party hired by our relocation consultant, Paragon Partners, Ltd. with review and approval by the State of California, Department of Water Resources Real Estate Division. The Purchase Agreement is attached for your review and approval.
Recommended Action
Sitting as the Board of Directors for the Lake County Watershed Protection District Approve the Purchase Agreement with Francisco Ortega and Angela Ortega for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District) Approve the Purchase Agreement with Francisco Ortega and Angela Ortega for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project in the amount of $170,000.00 and authorize the Chair of the Board of Directors to sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
Our consultant Paragon Partners, Ltd. has reached an agreement for the purchase of property known as Assessor's Parcel Number 004-016-030 owned by Francisco Ortega and Angela Ortega. The purchase of this property will be a step closer toward the development of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
The purchase of this property is being completed using Grant funds provided by the State of California, Department of Water Resources, and the Flood Corridor Program following the provisions required by the Uniform Relocation Assistance and Real Properties Acquisition Policies Act of 1970. The appraisal was prepared by a third party hired by our relocation consultant, Paragon Partners, Ltd. with review and approval by the State of California, Department of Water Resources Real Estate Division. The Purchase Agreement is attached for your review and approval.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Sitting as the Board of Directors for the Lake County Watershed Protection District Approve the Purchase Agreement with Francisco Ortega and Angela Ortega for Property within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
5.33(Sitting as the Board of Directors of the Watershed Protection District) Approve Amendment No. 1 for the Big Valley Groundwater Sustainability Agency (GSA) Charter Document
Action Item
passed on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015).
On August 6, 2019, the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District adopted the Resolution electing to form the Big Valley GSA and Big Valley Advisory Committee (GSPAC) as outlined by SGMA. The role of the GSPAC is to provide stakeholder and community perspective and to provide recommendations to the BVGSA Board for decision-making that must be done in the course of developing the Big Valley GSP.
On April 27, 2021, the Board of Directors of the Lake County Watershed Protection District acting as the Big Valley GSA adopted the draft Charter for the GSP Advisory Committee GSPAC. The adopted GSPAC Charter document allows the GSPAC members to formally convene in regular and ad hoc meetings, that will be publicly noticed and open to the public, as the BVGSA takes GSPAC guidance and recommendations while working through the development, adoption, and submission of its GSP due on January 31, 2022.
Since its inception, the GSPAC has held two (2) public meetings, both of which included discussion on the remaining vacant seats on the GSPAC needing to be filled. These vacant seats include: one (1) vacant Environmental / Ecosystem seat, one (1) vacant Disadvantaged Community seat, and one (1) vacant Private User - Domestic Well Owner seat.
During the May 28, 2021 public GSAPC meeting, Val Nixon from the Lake County Land Trust volunteered to fill the vacant Environmental / Ecosystem seat and Sky Hoyt, a domestic well owner volunteered to fill the vacant Private Users - Domestic Well Owner seat. The GSPAC, a non-voting committee, unanimously agreed that both Val Nixon and Sky Hoyt would be suitable candidates to fill the two (2) vacant seats on the Big Valley GSPAC
Amendment No. 1 to the Big Valley GSPAC Charter includes a) modification of identifying Big Valley Groundwater basin as a "basin" instead of a "subbasin" throughout the document and b) identifying Val Nixon from the Lake County Land Trust to fill the vacant Environmental / Ecosystem seat and Sky Hoyt, a domestic well owner to fill the vacant Private User - Domestic Well Owner seat.
Upon the Board's acceptance of Amendment No. 1 of the Big Valley GSA / GSPAC Charter Document will replace the approved April 27, 2021 GSPAC Charter.
Recommended Action
Board of Directors of the Lake County Watershed Protection District acting as the Big Valley GSA Approve Amendment No. 1 of the Big Valley GSA / GSPAC Charter Document.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Marina Deligiannis, Deputy Water Resources Director and Big Valley GSPAC Lead
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District acting as the Big Valley Groundwater Sustainability Agency) Approve Amendment No. 1 for the Big Valley Groundwater Sustainability Agency (GSA) Charter Document
Executive Summary: (include fiscal and staffing impact narrative):
The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015).
On August 6, 2019, the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District adopted the Resolution electing to form the Big Valley GSA and Big Valley Advisory Committee (GSPAC) as outlined by SGMA. The role of the GSPAC is to provide stakeholder and community perspective and to provide recommendations to the BVGSA Board for decision-making that must be done in the course of developing the Big Valley GSP.
On April 27, 2021, the Board of Directors of the Lake County Watershed Protection District acting as the Big Valley GSA adopted the draft Charter for the GSP Advisory Committee GSPAC. The adopted GSPAC Charter document allows the GSPAC members to formally convene in regular and ad hoc meetings, that will be publicly noticed and open to the public, as the BVGSA takes GSPAC guidance and recommendations while working through the development, adoption, and submission of its GSP due on January 31, 2022.
Since its inception, the GSPAC has held two (2) public meetings, both of which included discussion on the remaining vacant seats on the GSPAC needing to be filled. These vacant seats include: one (1) vacant Environmental / Ecosystem seat, one (1) vacant Disadvantaged Community seat, and one (1) vacant Private User - Domestic Well Owner seat.
During the May 28, 2021 public GSAPC meeting, Val Nixon from the Lake County Land Trust volunteered to fill the vacant Environmental / Ecosystem seat and Sky Hoyt, a domestic well owner volunteered to fill the vacant Private Users - Domestic Well Owner seat. The GSPAC, a non-voting committee, unanimously agreed that both Val Nixon and Sky Hoyt would be suitable candidates to fill the two (2) vacant seats on the Big Valley GSPAC
Amendment No. 1 to the Big Valley GSPAC Charter includes a) modification of identifying Big Valley Groundwater basin as a "basin" instead of a "subbasin" throughout the document and b) identifying Val Nixon from the Lake County Land Trust to fill the vacant Environmental / Ecosystem seat and Sky Hoyt, a domestic well owner to fill the vacant Private User - Domestic Well Owner seat.
Upon the Board's acceptance of Amendment No. 1 of the Big Valley GSA / GSPAC Charter Document will replace the approved April 27, 2021 GSPAC Charter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Board of Directors of the Lake County Watershed Protection District acting as the Big Valley GSA Approve Amendment No. 1 of the Big Valley GSA / GSPAC Charter Document.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.33. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: The following Public Members present in the Board of Supervisors Chambers spoke: Arnufo, Amy Thomas, Antoinette Skyles, Barbara Nichols, Sherri Williams, Vivian Dennison, Shari Atterback, Kendra Cramer, Latisha Sanchez, Calvin, Frances Ford, Chloe Carl. The following Public Members spoke via Zoom: Bart Levinson and Will Tuttle.
6.29:06 A.M. - Presentation of Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Proclamation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
COMMENDING DAVE DEAKINS FOR HIS 33 YEARS OF SERVICE TO THE RESIDENTS OF LAKE COUNTY
WHEREAS, the public service of certain individuals should be highlighted in our community in order to recognize their contribution and their impact to making Lake County a better place to live today than it was before; and
WHEREAS, Dave Deakins is such an individual who has dedicated 33 years of his life to serving the people of Lake County, and more specifically the areas of Clearlake and Lower Lake; and
WHEREAS, Dave Deakins has lived in Lake County his entire life, including graduating from Lower Lake High School, and continued his support for Lower Lake High School sports as a founding charter member of Lower Lake High School Football Fundraising Association, LLHSFFA provides critical funding to ensure the opportunity for our youth to take part in competitive sports continues since inception and into the future; and
WHEREAS, Dave Deakins continued his support of our youth by assisting in coaching football for the Lower Lake High School Trojans, including coaching his sons who also played on the team; and
WHEREAS, Dave Deakins was hired as a permanent full time employee in 1996 as a fire fighter for what was then Lakeshore Fire District, prior to consolidating to Lake County Fire Protection District; and
WHEREAS, Dave Deakins was promoted to Apparatus Engineer in 1999 and became Fire Captain in 2005 where he has played a crucial role of being in charge of all facilities while also performing routine and major projects; and
WHEREAS, Dave Deakins has been instrumental in assisting our new Fire Marshall, Cory Smith as well as a tremendous mentor to numerous probationary firefighters; and
WHEREAS, the City of Clearlake hired Dave Deakins as a part-time building inspector, allowing for an amazing coordination between the City building department and the District to ensure open lines of communication in order to enhance the safety of new development; and
WHEREAS, Dave Deakins will be retiring on July 1, 2021 to be with his family, embark on new adventures, and create new experiences and memories, and he will be greatly missed in his role at the Lake County Fire Protection District;
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake recognizes the vast contributions of Dave Deakins and share their unconditional gratitude to the great, and often heroic, service that he has provided to his communities and wish him and his family the best as they move on to new endeavors.
Recommended Action
Presentation of Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Moke Simon, District 1 Supervisor
Subject: Presentation of Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
Executive Summary: (include fiscal and staffing impact narrative):
COMMENDING DAVE DEAKINS FOR HIS 33 YEARS OF SERVICE TO THE RESIDENTS OF LAKE COUNTY
WHEREAS, the public service of certain individuals should be highlighted in our community in order to recognize their contribution and their impact to making Lake County a better place to live today than it was before; and
WHEREAS, Dave Deakins is such an individual who has dedicated 33 years of his life to serving the people of Lake County, and more specifically the areas of Clearlake and Lower Lake; and
WHEREAS, Dave Deakins has lived in Lake County his entire life, including graduating from Lower Lake High School, and continued his support for Lower Lake High School sports as a founding charter member of Lower Lake High School Football Fundraising Association, LLHSFFA provides critical funding to ensure the opportunity for our youth to take part in competitive sports continues since inception and into the future; and
WHEREAS, Dave Deakins continued his support of our youth by assisting in coaching football for the Lower Lake High School Trojans, including coaching his sons who also played on the team; and
WHEREAS, Dave Deakins was hired as a permanent full time employee in 1996 as a fire fighter for what was then Lakeshore Fire District, prior to consolidating to Lake County Fire Protection District; and
WHEREAS, Dave Deakins was promoted to Apparatus Engineer in 1999 and became Fire Captain in 2005 where he has played a crucial role of being in charge of all facilities while also performing routine and major projects; and
WHEREAS, Dave Deakins has been instrumental in assisting our new Fire Marshall, Cory Smith as well as a tremendous mentor to numerous probationary firefighters; and
WHEREAS, the City of Clearlake hired Dave Deakins as a part-time building inspector, allowing for an amazing coordination between the City building department and the District to ensure open lines of communication in order to enhance the safety of new development; and
WHEREAS, Dave Deakins will be retiring on July 1, 2021 to be with his family, embark on new adventures, and create new experiences and memories, and he will be greatly missed in his role at the Lake County Fire Protection District;
NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of the County of Lake recognizes the vast contributions of Dave Deakins and share their unconditional gratitude to the great, and often heroic, service that he has provided to his communities and wish him and his family the best as they move on to new endeavors.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation of Proclamation Commending Dave Deakins for his 33 years of service to the residents of Lake County
This Ceremonial Item was read into the Record and presented.
Clerk’s notes: Chair Sabatier read the Proclamation into the Record and presented it to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:07 A.M. - Presentation of Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Proclamation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Recommended Action
Presentation of Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lake County Board of Supervisors
Subject: 9:07 A.M. - Presentation of Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
Executive Summary: (include fiscal and staffing impact narrative):
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation of Proclamation Commending Jeff Rein for his 30 Years of Service to the County of Lake
This Ceremonial Item was read into the Record and presented.
Clerk’s notes: County Administrative Officer Carol Huchingson and County Counsel Anita Grant read the proclamation into the record and presented it to Jeff Rein. Deputy County Counsel Lloyd Guintivano, Public Services Director Lars Ewing, Sheriff Brian Martin, Chief Probation Officer Rob Howe, and Risk Manager Jeff Rein spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:10 A.M. - Consideration of Hiring Incentive Policy and Updated Employee Referral Program
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On behalf of the Classification, Compensation, Recruitment and Retention Committee (CCRR), I request opportunity to review the following drafts and seek Board direction to move forward with meet and confer with the unions.
1. County of Lake Hiring Incentives - proposed new policy
2. Employee Referral Program - proposed amendment to existing policy.
Recommended Action
Consideration of Hiring Incentive Policy and Updated Employee Referral Program
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Pam Samac - Human Resources Director on Behalf of the CCRR Committee
Subject: Consideration of Hiring Incentive Policy and Updated Employee Referral Program
Executive Summary: (include fiscal and staffing impact narrative):
On behalf of the Classification, Compensation, Recruitment and Retention Committee (CCRR), I request opportunity to review the following drafts and seek Board direction to move forward with meet and confer with the unions.
1. County of Lake Hiring Incentives - proposed new policy
2. Employee Referral Program - proposed amendment to existing policy.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Consideration of Hiring Incentive Policy and Updated Employee Referral Program
There was Board Consensus to direct the Human Resources Director to conduct with meet and confer to confirm and return for final approval.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Human Resources Director Pam Samac, County Counsel Anita Grant, Sheriff Brian Martin, Behavioral Health Director Todd Metcalf, Social Services Director Crystal Markytan, Public Works/ Water Resources Director Scott De Leon, and Health Services Director Denise Pomeroy spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Julie Colfax. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Agreement for Investment Advisory and Management Services
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On October 28, 2020, per your Board's direction, a request for proposals (RFP) was issued for Investment Advisory and Management Services. Proposals were received from three different firms, and ultimately Chandler Asset Management Inc. (Chandler) was selected with the highest score after the review process was completed.
Chandler will assist the Treasurer - Tax Collector by providing a variety of services, including advisory functions and the production of comprehensive reporting on the County's investments. As part of the process, Chandler will review the County's investment policy and help create an investment portfolio that most effectively serves the County's needs.
The agreement would begin on July 1, 2021, and the compensation is based on a variable percentage depending on the balance of the County's portfolio. A rough estimate of annual cost, based off past balances, would be approximately $116,800. This would represent an increased cost for the County of approximately $95,200, however, the increase in costs should be offset by the ability to safely maximize the County's return on investments. Furthermore, the County will benefit from additional services provided by Chandler, including production of investment reporting that is in compliance with applicable laws and regulations.
A copy of the proposed agreement is attached for your Board's consideration.
Recommended Action
Approve of Agreement for Investment Advisory and Management Services
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve of Agreement for Investment Advisory and Management Services
Executive Summary: (include fiscal and staffing impact narrative):
On October 28, 2020, per your Board's direction, a request for proposals (RFP) was issued for Investment Advisory and Management Services. Proposals were received from three different firms, and ultimately Chandler Asset Management Inc. (Chandler) was selected with the highest score after the review process was completed.
Chandler will assist the Treasurer - Tax Collector by providing a variety of services, including advisory functions and the production of comprehensive reporting on the County's investments. As part of the process, Chandler will review the County's investment policy and help create an investment portfolio that most effectively serves the County's needs.
The agreement would begin on July 1, 2021, and the compensation is based on a variable percentage depending on the balance of the County's portfolio. A rough estimate of annual cost, based off past balances, would be approximately $116,800. This would represent an increased cost for the County of approximately $95,200, however, the increase in costs should be offset by the ability to safely maximize the County's return on investments. Furthermore, the County will benefit from additional services provided by Chandler, including production of investment reporting that is in compliance with applicable laws and regulations.
A copy of the proposed agreement is attached for your Board's consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve of Agreement for Investment Advisory and Management Services
This item was pulled from the agenda.
7.3Consideration of Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, in order to amend our COVID-19 worksite protocol, we have been awaiting CalOSHA clarification on masking in the workplace, and that guidance has come down just before the deadline for posting your agenda. The attached amendments to the protocol are significant and include:
1. Updated face coverings sections for vaccinated and unvaccinated employees
2. Added Voluntary use of Filtering N95 Facepiece Respirators
3. Updated Frequent sanitizing section for employees
4. Updated physical distancing-No barrier requirements regardless of employee vaccination status with the some exceptions
5. Updated unvaccinated employee has had close contact with person who tests positive
6. Updated vaccinated employee has had close contact with person who tests positive
7. Updated definition of fully vaccinated
8. COVID-19 Testing requirements
9. Deleted employee travel ban
10. Updated Physical Distancing / Social Distancing
11. Updated high risk employee section
12. Added Addendum XI Certification Vaccination Status
13. Added Addendum XII Voluntary Use Of Filtering Facepiece Respirators (N95) Training
Recommended Action
Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and direct staff to continue return with future amendments to the protocol on an as-needed basis.
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, in order to amend our COVID-19 worksite protocol, we have been awaiting CalOSHA clarification on masking in the workplace, and that guidance has come down just before the deadline for posting your agenda. The attached amendments to the protocol are significant and include:
1. Updated face coverings sections for vaccinated and unvaccinated employees
2. Added Voluntary use of Filtering N95 Facepiece Respirators
3. Updated Frequent sanitizing section for employees
4. Updated physical distancing-No barrier requirements regardless of employee vaccination status with the some exceptions
5. Updated unvaccinated employee has had close contact with person who tests positive
6. Updated vaccinated employee has had close contact with person who tests positive
7. Updated definition of fully vaccinated
8. COVID-19 Testing requirements
9. Deleted employee travel ban
10. Updated Physical Distancing / Social Distancing
11. Updated high risk employee section
12. Added Addendum XI Certification Vaccination Status
13. Added Addendum XII Voluntary Use Of Filtering Facepiece Respirators (N95) Training
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and direct staff to continue return with future amendments to the protocol on an as-needed basis.
On motion of Supervisor Simon, and by vote of the Board, approved Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol as written with suggested revisions to return on the July 13, 2021 Board of Supervisors Meeting and directed staff to return with protocol on an as needed basis. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Human Resources Director Pam Samac spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Family Stabilization Program Provided at The Nest during Fiscal Year 2021-22 for an increase in the contract maximum to $280,632.08 and authorize the Board Chair to sign the Amendment.
Action Item
Staff memo
Executive Summary
Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the Family Stabilization Program for Fiscal Year 2021-22. RCS has continually serviced Lake County residents through their Foster Care programs and the Lake County Wraparound Program; therefore LCBHS chooses to continue to support RCS to provide the Lake County Family Stabilization Program. LCHBS has had a successful working relationship with RCS and would like to continue this working relationship. Also, this amendment is to provide for a one-time programmatic increase that is approved through the Mental Health Services Act (MHSA) 3 Year Plan. LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Family Stabilization Program Provided at The Nest during Fiscal Year 2021-22 for an increase in the contract maximum to $280,632.08 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $280,632.08 |
|---|---|
| Amount Budgeted | $221,000 |
| Additional Requested | $59,632.08 |
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Family Stabilization Program Provided at The Nest during Fiscal Year 2021-22 for an increase in the contract maximum to $280,632.08 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the Family Stabilization Program for Fiscal Year 2021-22. RCS has continually serviced Lake County residents through their Foster Care programs and the Lake County Wraparound Program; therefore LCBHS chooses to continue to support RCS to provide the Lake County Family Stabilization Program. LCHBS has had a successful working relationship with RCS and would like to continue this working relationship. Also, this amendment is to provide for a one-time programmatic increase that is approved through the Mental Health Services Act (MHSA) 3 Year Plan. LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $280,632.08 Amount Budgeted: $221,000 Additional Requested: $59,632.08 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the Family Stabilization Program Provided at The Nest during Fiscal Year 2021-22 for an increase in the contract maximum to $280,632.08 and authorize the Board Chair to sign the Amendment.
This item was pulled from the agenda.
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Deputy Behavioral Health Director Elise Jones spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration to Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22 for an increase in the contract maximum up to $261,000.00 and authorize the Board Chair to sign the Amendment.
Action Item
Staff memo
Executive Summary
Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22. The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health Services (LCBHS) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "The Harbor". LCBHS has had an ongoing relationship with Redwood Community Services Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Also, this amendment is to provide for a one-time programmatic increase that is approved through the Mental Health Services Act (MHSA) 3 Year Plan. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration to Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22 for an increase in the contract maximum up to $261,000.00 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $261,000 |
|---|---|
| Amount Budgeted | $96,000 |
| Additional Requested | $165,000 |
Original memo text
Memorandum
Date: June 22, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration to Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22 for an increase in the contract maximum up to $261,000.00 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22. The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health Services (LCBHS) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "The Harbor". LCBHS has had an ongoing relationship with Redwood Community Services Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Also, this amendment is to provide for a one-time programmatic increase that is approved through the Mental Health Services Act (MHSA) 3 Year Plan. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $261,000 Amount Budgeted: $96,000 Additional Requested: $165,000 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration to Approve Amendment 1 to the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2021-22 for an increase in the contract maximum up to $261,000.00 and authorize the Board Chair to sign the Amendment.
This item was pulled from the agenda.
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of the following Advisory Board appointments: Emergency Medical Care Committee, First 5 Lake Commission, and Community Visioning Forum Planning Committee
Appointment
Motion carried · 3 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Emergency Medical Care Committee: Vacancies: (9)
Applicants: Darin Huard
First Five Lake County: Vacancies: (2)
Applicants: Tarin Benson
Justin Gaddy
Community Visioning Forum Planning Committee: Vacancies: (1)
Applicants: Dale Stoebe
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: June 22, 2021
To: Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Emergency Medical Care Committee: Vacancies: (9)
Applicants: Darin Huard
First Five Lake County: Vacancies: (2)
Applicants: Tarin Benson
Justin Gaddy
Community Visioning Forum Planning Committee: Vacancies: (1)
Applicants: Dale Stoebe
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Simon, and by vote of the Board, appointed Darin Haurd to the Emergency Medical Care Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Scott, and by vote of the Board, appointed Tarin Benson and Justin Gaddy to the First 5 Lake Commission. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Scott, and by vote of the Board, appointed Dale Stoebe to the Community Visioning Forum Planning Committee. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1) -Center for Biological Diversity v. County of Lake, et al
Closed Session Item
8.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1) – California Native Plant Society v. County of Lake, et al
Closed Session Item
8.3Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code section 54956.9 (d)(2), (e)(1) – One potential case
Closed Session Item
8.4Conference with Legal Counsel: Existing litigation pursuant to
Government Code section 54956.9(d)(1) – City of Clearlake v. County of
Lake, et al
Closed Session Item
8.5Sitting as the Board of Directors of the Lake County IHSS Public Authority: Conference with (a) Chief Negotiator M. Long and County Negotiator C. Markytan; and (b) Employee Organization: California United Homecare Workers Union Local 4034
Closed Session Item