Board Of Supervisors — Tuesday, July 13, 2021
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1(a) Approve purchase order previously approved for the Accela Subscription Renewal Order Form; and (b) Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.
Agreement
passed on consent
Staff memo
Executive Summary
On March 22, 2016, your Board approved the Accela Subscription Agreement with Terms and Conditions. The Agreement is between the Lake County Community Development Department and Accela, Inc., which is the permitting system in use by the Community Development Department for Planning, Building Safety, and Code Enforcement.
The annual Subscription Renewal Order Form provides access, via licenses, to the cloud-based Accela permitting system. At present, licenses are limited to the Building Safety and Code Enforcement staff. By purchasing additional licenses for the Planning staff, Planning projects will have improved tracking and reporting capability through the Accela system.
The total cost to renew the existing licenses and purchase new licenses for the Planning staff for FY21/22 is $50,463.25. Accela has provided a signed Renewal Order Form.
Staff supports increasing licenses to improve services to the public.
Recommended Action
A. Staff recommends your Board ratify the purchase order previously approved for the Accela Subscription Renewal Order Form, and
B. Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.
| Estimated Cost | $50,463.25 |
|---|---|
| Amount Budgeted | $50,463.25 |
| Additional Requested | 0 |
| Future Annual Cost | 7.5% |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Ratify the purchase order previously approved for the Accela Subscription Renewal Order Form; and (b) Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.
Executive Summary: On March 22, 2016, your Board approved the Accela Subscription Agreement with Terms and Conditions. The Agreement is between the Lake County Community Development Department and Accela, Inc., which is the permitting system in use by the Community Development Department for Planning, Building Safety, and Code Enforcement.
The annual Subscription Renewal Order Form provides access, via licenses, to the cloud-based Accela permitting system. At present, licenses are limited to the Building Safety and Code Enforcement staff. By purchasing additional licenses for the Planning staff, Planning projects will have improved tracking and reporting capability through the Accela system.
The total cost to renew the existing licenses and purchase new licenses for the Planning staff for FY21/22 is $50,463.25. Accela has provided a signed Renewal Order Form.
Staff supports increasing licenses to improve services to the public.
If not budgeted, fill in the blanks below only:
Estimated Cost: $50,463.25 Amount Budgeted: $50,463.25 Additional Requested: 0 Future Annual Cost: 7.5%
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
A. Staff recommends your Board ratify the purchase order previously approved for the Accela Subscription Renewal Order Form, and
B. Authorize Chair to sign the Accela Subscription Renewal Order Form for FY 21/22.
5.2Adopt Resolution Amending Resolution No. 2021-65 Establishing Salaries and Benefits for Management Employees for the Period November 1, 2020 to October 31, 2021
Resolution
pulled on consent
Staff memo
Executive Summary
The Deputy Air Pollution Control Officer (DAPCO) class has been in existence but has not been allocated/used in a number of years. Because the class has been inactive, the salary for it was not updated when other management salaries were on October 20, 2020.
Recently, the Air Pollution Control Officer (APCO) has expressed his need to reactivate the DAPCO classification and it was reallocated at .80 Full Time Equivalent when your Board approved FY 2021-22 Recommended Budget on June 9, 2021. In the absence of the APCO, the DAPCO serves as APCO. The DAPCO class requires special certifications and training relative to the work of the department.
The recommended salary grade M42 was set using our salary spread guidelines and is consistent with several other Deputy Director classes.
Your Board's approval of this Resolution will reestablish the salary for the position, enabling the APCO to fill it.
Recommended Action
Adopt Resolution Amending Resolution No. 2021-65 Establishing Salaries and Benefits for
Management Employees for the Period November 1, 2020 to October 31, 2021.
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Adopt Resolution Amending Resolution No. 2021-65 Establishing Salaries and Benefits for Management Employees for the Period November 1, 2020 to October 31, 2021
Executive Summary:
The Deputy Air Pollution Control Officer (DAPCO) class has been in existence but has not been allocated/used in a number of years. Because the class has been inactive, the salary for it was not updated when other management salaries were on October 20, 2020.
Recently, the Air Pollution Control Officer (APCO) has expressed his need to reactivate the DAPCO classification and it was reallocated at .80 Full Time Equivalent when your Board approved FY 2021-22 Recommended Budget on June 9, 2021. In the absence of the APCO, the DAPCO serves as APCO. The DAPCO class requires special certifications and training relative to the work of the department.
The recommended salary grade M42 was set using our salary spread guidelines and is consistent with several other Deputy Director classes.
Your Board's approval of this Resolution will reestablish the salary for the position, enabling the APCO to fill it.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Resolution Amending Resolution No. 2021-65 Establishing Salaries and Benefits for
Management Employees for the Period November 1, 2020 to October 31, 2021.
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.3Approve Amendment No. 2 to 2019 Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, California, with compensation not to exceed $492,425 for an extended term ending November 25, 2021, to add Clayton and LNU Lightning Complex Collections and authorize the Chair to sign
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, the County of Lake entered into an Agreement with Tetra Tech, Inc., on November 26, 2019, structural burn debris removal insurance cost recovery and invoicing for the Sulphur, Pawnee and Mendocino Complex wildfire events. The original Agreement resulted from a competitive bidding process, and authorized a Not-to-Exceed total cost of $328,050. Your Board approved Amendment No. 1 to that Agreement December 1, 2020, extending the term through November 25, 2021. Amendment No. 1 resulted in no change of cost.
Before your Board today is Amendment No. 2. The County has received clarification from CalOES and FEMA, respectively, that insurance reimbursement collections will be expected for Debris Removal projects stemming from the Clayton (2016) and LNU Lightning Complex (2020) wildfire events. Following discussion with County Purchasing and Disaster Finance, and consultation with CalOES and FEMA, the County asked Tetra Tech to prepare an Amendment to our 2019 Agreement, folding in collections for these two additional events. The cost of the additional services adds $164,375 to the original compensation amount for a contract maximum of $492,425.
Tetra Tech's per parcel cost for these additional events is lower than the originally-bid Agreement, and it will be of great benefit to impacted County residents to have a single point of contact for collections related to all active events.
Recommended Action
Approve Amendment No. 2 to 2019 Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, California, Folding in Clayton and LNU Lightning Complex Collections, with compensation not to exceed $492,425 for an extended term ending November 25, 2021, to add Clayton and LNU Lightning Complex Collections and authorize the Chair to sign.
| Estimated Cost | $164,375 |
|---|
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment No. 2 to 2019 Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, California, Folding in Clayton and LNU Lightning Complex Collections, with compensation not to exceed $492,425 for an extended term ending November 25, 2021, to add Clayton and LNU Lightning Complex Collections and authorize the Chair to sign
Executive Summary:
As your Board is aware, the County of Lake entered into an Agreement with Tetra Tech, Inc., on November 26, 2019, structural burn debris removal insurance cost recovery and invoicing for the Sulphur, Pawnee and Mendocino Complex wildfire events. The original Agreement resulted from a competitive bidding process, and authorized a Not-to-Exceed total cost of $328,050. Your Board approved Amendment No. 1 to that Agreement December 1, 2020, extending the term through November 25, 2021. Amendment No. 1 resulted in no change of cost.
Before your Board today is Amendment No. 2. The County has received clarification from CalOES and FEMA, respectively, that insurance reimbursement collections will be expected for Debris Removal projects stemming from the Clayton (2016) and LNU Lightning Complex (2020) wildfire events. Following discussion with County Purchasing and Disaster Finance, and consultation with CalOES and FEMA, the County asked Tetra Tech to prepare an Amendment to our 2019 Agreement, folding in collections for these two additional events. The cost of the additional services adds $164,375 to the original compensation amount for a contract maximum of $492,425.
Tetra Tech's per parcel cost for these additional events is lower than the originally-bid Agreement, and it will be of great benefit to impacted County residents to have a single point of contact for collections related to all active events.
If not budgeted, fill in the blanks below only:
Estimated Cost: $164,375 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Amendment No. 2 to 2019 Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, California, Folding in Clayton and LNU Lightning Complex Collections, with compensation not to exceed $492,425 for an extended term ending November 25, 2021, to add Clayton and LNU Lightning Complex Collections and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Amendment No. 2 to 2019 Agreement with Tetra Tech, Inc., for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, California, with compensation not to exceed $492,425 for an extended term ending November 25, 2022, to add Clayton and LNU Lightning Complex Collections and authorized the Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.4Approve Memorandum of Understanding between the California Counties Foundation, Inc., and Mendocino County and Lake County to Host a Series of CSAC Institute Courses in Ukiah, California and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am pleased to bring forward this MOU for the consideration of your Board which allows Lake and Mendocino counties to continue hosting a regional CSAC leadership training program in 2021-22.
The program requires a minimum number of forty enrollees, although the training venue can hold up to fifty-five. It is agreed that Lake County will have at least fifteen participants register for the upcoming year. The training consists of one day per month over a ten month period. The cost per enrollee is $1,290 for the entire program and graduates will receive the CSAC Leadership Institute Certificate. This is truly a great opportunity for our aspiring leaders.
The Mendocino County Board of Supervisors will consider this MOU for approval on or about this same date.
Recommended Action
Approve Memorandum of Understanding between the California Counties Foundation, Inc., and Mendocino County and Lake County to Host a Series of CSAC Institute Courses in Ukiah, California and authorize the Chair to sign.
| Estimated Cost | $19,350 |
|---|---|
| Amount Budgeted | $19,350 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Memorandum of Understanding between the California Counties Foundation, Inc., and Mendocino County and Lake County to Host a Series of CSAC Institute Courses in Ukiah, California and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
I am pleased to bring forward this MOU for the consideration of your Board which allows Lake and Mendocino counties to continue hosting a regional CSAC leadership training program in 2021-22.
The program requires a minimum number of forty enrollees, although the training venue can hold up to fifty-five. It is agreed that Lake County will have at least fifteen participants register for the upcoming year. The training consists of one day per month over a ten month period. The cost per enrollee is $1,290 for the entire program and graduates will receive the CSAC Leadership Institute Certificate. This is truly a great opportunity for our aspiring leaders.
The Mendocino County Board of Supervisors will consider this MOU for approval on or about this same date.
If not budgeted, fill in the blanks below only:
Estimated Cost: $19,350 Amount Budgeted: $19,350 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Memorandum of Understanding between the California Counties Foundation, Inc., and Mendocino County and Lake County to Host a Series of CSAC Institute Courses in Ukiah, California and authorize the Chair to sign.
5.5Approve Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff submits for your Board's consideration minor updates to the COVID-19 Emergency Worksite Protocol including:
1. Updating the definition of face covering.
2. Clarifying when vaccinated and unvaccinated employees need to wear face coverings.
3. Additional statement encouraging employees to stay home when sick.
4. Deletion of employee daily symptom check.
5. Updating quarantine instructions for unvaccinated employees.
Recommended Action
Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and direct staff to continue to return with future amendments to the protocol on an as-needed basis.
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol
Executive Summary: (include fiscal and staffing impact narrative):
Staff submits for your Board's consideration minor updates to the COVID-19 Emergency Worksite Protocol including:
1. Updating the definition of face covering.
2. Clarifying when vaccinated and unvaccinated employees need to wear face coverings.
3. Additional statement encouraging employees to stay home when sick.
4. Deletion of employee daily symptom check.
5. Updating quarantine instructions for unvaccinated employees.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve amendment to the County of Lake COVID-19 Public Health Emergency Worksite Protocol and direct staff to continue to return with future amendments to the protocol on an as-needed basis.
5.6Approve Leave of Absence request for Social Services Employee Eunice Rivera from July 12, 2021 through January 1, 2022 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Eunice Rivera has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 7/12/2021 through 01/01/2022. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Leave of Absence request for Social Services Employee Eunice Rivera from July 12, 2021 through January 1, 2022 and authorize the Chair to sign
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Leave of Absence request for Social Services Employee Eunice Rivera from July 12, 2021 through January 1, 2022 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Eunice Rivera has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 7/12/2021 through 01/01/2022. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Leave of Absence request for Social Services Employee Eunice Rivera from July 12, 2021 through January 1, 2022 and authorize the Chair to sign
5.7Adopt Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Proclamation
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Recommended Action
Adopt Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Adopt Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Executive Summary: (include fiscal and staffing impact narrative):
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
5.8(a) Approve Amendment to Policy Regarding Response to Official Citizen Complaints including retitling to “Policy Regarding Response to Official Constituent Complaints”; and (b) Authorize the CAO to seek the signatures of Department Heads to ensure compliance with the amended policy.
Action Item
pulled on consent
approved as amended — Pass
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am proposing amendment to the Complaint Policy to more accurately reflect current norms and practice. While the proposed draft still sets forth the same timeline for response dating back to the 2005 version of the policy which is still in force, all references to "citizen" have been updated to "constituent", and "chairman" to "chair". The proposed draft clarifies the role of the CAO in routing complaints, to include the Board Chair, the District Supervisor and the responsible Department Head, and in tracking of complaints to ensure timely response. In the event a complaint is received regarding the CAO, the County Counsel would assume the routing and tracking duties.
Constituents can submit complaints on paper or via electronic means:
https://lakecounty.na2.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDzq93Tg2WrqwATS_Mvzs3PC6RtbepRGFyxuaODXsjjXk41smwz5NpIsdSJp9uJtAk*
Upon approval of your Board, staff seeks additional authorization to obtain Department Head signatures to ensure compliance with the amended policy.
__________________________________________________________________________________________________
Recommended Action
(A) Amend Policy Regarding Response to Official Citizen Complaints including retitling to
"Policy Regarding Response to Official Constituent Complaints".
(B) Authorize the CAO to seek the signatures of Department Heads to ensure compliance with the amended policy.
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer (CAO)
Subject: (a) Approve Amendment to Policy Regarding Response to Official Citizen Complaints including retitling to "Policy Regarding Response to Official Constituent Complaints"; and (b) Authorize the CAO to seek the signatures of Department Heads to ensure compliance with the amended policy.
Executive Summary: (include fiscal and staffing impact narrative):
I am proposing amendment to the Complaint Policy to more accurately reflect current norms and practice. While the proposed draft still sets forth the same timeline for response dating back to the 2005 version of the policy which is still in force, all references to "citizen" have been updated to "constituent", and "chairman" to "chair". The proposed draft clarifies the role of the CAO in routing complaints, to include the Board Chair, the District Supervisor and the responsible Department Head, and in tracking of complaints to ensure timely response. In the event a complaint is received regarding the CAO, the County Counsel would assume the routing and tracking duties.
Constituents can submit complaints on paper or via electronic means:
https://lakecounty.na2.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhDzq93Tg2WrqwATS_Mvzs3PC6RtbepRGFyxuaODXsjjXk41smwz5NpIsdSJp9uJtAk*
Upon approval of your Board, staff seeks additional authorization to obtain Department Head signatures to ensure compliance with the amended policy.
__________________________________________________________________________________________________
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
(A) Amend Policy Regarding Response to Official Citizen Complaints including retitling to
"Policy Regarding Response to Official Constituent Complaints".
(B) Authorize the CAO to seek the signatures of Department Heads to ensure compliance with the amended policy.
On motion of Supervisor Pyska, and by vote of the Board, Approved Amendment to Policy Regarding Response to Official Complaints including retitling to “Policy Regarding Response to Official Persons Complaints”; and Authorized the CAO to seek the signatures of Department Heads to ensure compliance with the amended policy. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Bart Levenson. No one else wished to speak and the public input portion of this item was closed.
5.9Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and North Coast Opportunities (NCO) for Fiscal Year 2021-25 in an amount not to exceed $207,585 and authorize the Chair to sign.
Action Item
pulled on consent
Staff memo
Executive Summary
Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and NCO for services and resources associated with the operation of a Transitional Housing program and Housing Hub for Fiscal Year 2021-25.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County
Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process
and has identified NCO as the approved bid for this project.
Recommended Action
Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and North Coast Opportunities (NCO) for Fiscal Year 2021-25 in an amount not to exceed $207,585 and authorize the Chair to sign.
| Estimated Cost | $207,585 |
|---|---|
| Amount Budgeted | $207,585 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: September 14, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and North Coast Opportunities (NCO) for Fiscal Year 2021-25 in an amount not to exceed $207,585 and authorize the Chair to sign.
Executive Summary: Attached, for your review, is the Agreement between the County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and NCO for services and resources associated with the operation of a Transitional Housing program and Housing Hub for Fiscal Year 2021-25.
Lake County Behavioral Health Services is the lead administrative agency for the Lake County
Continuum of Care (CoC). The Lake County CoC has performed an independent bidding process
and has identified NCO as the approved bid for this project.
If not budgeted, fill in the blanks below only:
Estimated Cost: $207,585 Amount Budgeted: $207,585 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement Between County of Lake and Behavioral Health Services as Lead Agency of the Lake County Continuum of Care and North Coast Opportunities (NCO) for Fiscal Year 2021-25 in an amount not to exceed $207,585 and authorize the Chair to sign.
This item was pulled from agenda.
Clerk’s notes: Behavioral Health Director Todd Metcalf pulled the item from the agenda.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Bart Levensen. No one else wished to speak and the public input portion of this item was closed.
5.10Approve First Amendment to the Agreement between County of Lake and Hinderliter, De Llamas and Associates for Sales Tax Audit and Information Services and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
On April 7, 1998, your Board approved a long-term contract between the County of Lake and Hinderliter, De Llamas and Associates (HDL) for sales tax audit and information services. Under the current contract, compensation is equal to 15% of all new Sales and/or Use tax revenue received as a result of audit and recovery work performed.
HDL has served Lake County well in the years since. For example, over the past five years, we have received an average of $26,000 in added sales tax revenue resulting from the efforts of HDL with corresponding contract payments to HDL averaging just under $4,000. HdL is a pioneer and leader of auditing, operations, and revenue solutions for public agencies, partnering with over 500 government agencies in 11 states.
Pursuant to the original contract, we also had the option to add a monthly service consisting of ongoing reports and analysis of sales tax revenue but at the time we chose not to purchase that service. The proposed amendment to the contract will add sales tax and economic analysis services as well as allocation audit and recovery services as specified in Exhibit A. The compensation for these services is $450 per month.
Given the long-term nature of the agreement, Board approval is needed for this amendment.
1. Which exemption is being requested?
Lake County Purchasing Ordinance 2.38.1 Extension of annual agreements. The County Purchasing Agent, or Assistant Purchasing Agent, as applicable, may, if he determines such action to be a cost advantage and in the best interest of the County, extend existing equipment lease agreements or contracts for service for an additional period or periods of time without competitive bid if the cost of the equipment lease or service contract per physical or time unit is not increased by more than the consumer price index (United States City Average) as determined by the United States Department of Labor.
2. How long has Agreement been in place?
Since 1998 and cost has not changed since inception. The additional services will be at a flat rate of $5,400.00 per year, well within Purchasing Agent signature authority but requiring Board approval given that the contract will be ongoing.
3. When was purchase last rebid?
Not known if purchase was subject to Request for Bids back in 1998.
Explained in #1 and #2 above.
Recommended Action
Approve First Amendment to the Agreement between County of Lake and Hinderliter,
De Llamas and Associates (HDL) for Sales Tax Audit and Information Services and
Authorize the Chair to Sign.
Original memo text
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve First Amendment to the Agreement between County of Lake and Hinderliter, De Llamas and Associates (HDL) for Sales Tax Audit and Information Services and Authorize the Chair to Sign
Executive Summary:
On April 7, 1998, your Board approved a long-term contract between the County of Lake and Hinderliter, De Llamas and Associates (HDL) for sales tax audit and information services. Under the current contract, compensation is equal to 15% of all new Sales and/or Use tax revenue received as a result of audit and recovery work performed.
HDL has served Lake County well in the years since. For example, over the past five years, we have received an average of $26,000 in added sales tax revenue resulting from the efforts of HDL with corresponding contract payments to HDL averaging just under $4,000. HdL is a pioneer and leader of auditing, operations, and revenue solutions for public agencies, partnering with over 500 government agencies in 11 states.
Pursuant to the original contract, we also had the option to add a monthly service consisting of ongoing reports and analysis of sales tax revenue but at the time we chose not to purchase that service. The proposed amendment to the contract will add sales tax and economic analysis services as well as allocation audit and recovery services as specified in Exhibit A. The compensation for these services is $450 per month.
Given the long-term nature of the agreement, Board approval is needed for this amendment.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
1. Which exemption is being requested?
Lake County Purchasing Ordinance 2.38.1 Extension of annual agreements. The County Purchasing Agent, or Assistant Purchasing Agent, as applicable, may, if he determines such action to be a cost advantage and in the best interest of the County, extend existing equipment lease agreements or contracts for service for an additional period or periods of time without competitive bid if the cost of the equipment lease or service contract per physical or time unit is not increased by more than the consumer price index (United States City Average) as determined by the United States Department of Labor.
2. How long has Agreement been in place?
Since 1998 and cost has not changed since inception. The additional services will be at a flat rate of $5,400.00 per year, well within Purchasing Agent signature authority but requiring Board approval given that the contract will be ongoing.
3. When was purchase last rebid?
Not known if purchase was subject to Request for Bids back in 1998.
Reason for request to waive bid?
Explained in #1 and #2 above.
Recommended Action:
Approve First Amendment to the Agreement between County of Lake and Hinderliter,
De Llamas and Associates (HDL) for Sales Tax Audit and Information Services and
Authorize the Chair to Sign.
5.11Approve Amendment Four to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Agreement
passed on consent
Staff memo
Executive Summary
The Kelseyville Motel is currently under contract with County of Lake to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax, paid whether occupied or not.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
The second amendment extended the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the second amendment increased the maximum amount payable under the agreement to $150,000.
The third Amendment decreased the contracted block of rooms from five down to two whether occupied or not, with an option to rent additional rooms at the same rate if needed. This decrease was requested because the room block was being underutilized at that time, due to Lake County COVID-19 cases decreasing, and COVID-19 vaccinations becoming readily available to our community.
This fourth Amendment extends the term of the Agreement through October 31, 2021, and raises the maximum compensation of the agreement to ensure funding through this extended term. Your Board's approval is requested as a proactive measure in light of the COVID-19 Delta variant being confirmed in our community, and, in response to the projected 2021 fire season, ensuring that Lake County residents who may be subject to COVID-19 quarantine and/or isolation orders have a safe place to do so, even in the event of evacuations.
This Agreement with Kelseyville Motel and all Amendments associated have been funded through COVID-19 grants from the State of California Department of Public Health (CDPH). This Fourth Amendment is fully funded through the COVID-19 ELC Enhancing Detection Expansion Grant.
Recommended Action
Approve Amendment Four to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Amendment Four to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
Executive Summary:
The Kelseyville Motel is currently under contract with County of Lake to provide a block of rooms available for residents who are subject to quarantine and/or isolation orders due to COVID-19 and may not have a safe place to shelter. The original Agreement was for a 5-room block with a rate of $83.00 per night plus tax, paid whether occupied or not.
The first amendment to the Agreement extended the term of the Agreement by four (4) additional months, and proportionately increased the maximum amount payable under the agreement.
The second amendment extended the term until June 30, 2021; or the period of exigent or emergency circumstances as may be established by local, state or federal proclamation, whichever is shorter. Additionally the second amendment increased the maximum amount payable under the agreement to $150,000.
The third Amendment decreased the contracted block of rooms from five down to two whether occupied or not, with an option to rent additional rooms at the same rate if needed. This decrease was requested because the room block was being underutilized at that time, due to Lake County COVID-19 cases decreasing, and COVID-19 vaccinations becoming readily available to our community.
This fourth Amendment extends the term of the Agreement through October 31, 2021, and raises the maximum compensation of the agreement to ensure funding through this extended term. Your Board's approval is requested as a proactive measure in light of the COVID-19 Delta variant being confirmed in our community, and, in response to the projected 2021 fire season, ensuring that Lake County residents who may be subject to COVID-19 quarantine and/or isolation orders have a safe place to do so, even in the event of evacuations.
This Agreement with Kelseyville Motel and all Amendments associated have been funded through COVID-19 grants from the State of California Department of Public Health (CDPH). This Fourth Amendment is fully funded through the COVID-19 ELC Enhancing Detection Expansion Grant.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Four to the Agreement between the County of Lake and the Kelseyville Motel for COVID-19 Emergency Isolation Housing and Authorize the Board Chair to Sign
5.12Approve Amendment Five to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Agreement
pulled on consent
Staff memo
Executive Summary
Dr. Evan Bloom was contracted with the county from January 28, 2021 through June 30, 2021, to assist the Lake County Public Health Officer during the COVID-19 Crisis Response providing medical consult.
The first amendment to the Agreement allowed Dr. Bloom to be designated to act as alternate Public Health Officer in special circumstances.
The second amendment extended the agreement term until May 31, 2021, adjusted compensation rates while acting as alternate Public Health Officer, and raised the maximum compensation of the original agreement to $24,900.00.
The third amendment raised the maximum compensation of the original agreement to $35,000.00.
The fourth amendment of Dr. Bloom's Agreement allowed him to continue to act as Designated Alternate Health Officer through June 30, 2021, and raises the maximum compensation of the agreement to $60,000.00 to ensure payment through the extended term.
This fifth amendment raises the maximum compensation of the agreement to $67,500 to ensure timely, full payment of Dr. Bloom's final invoice which exceeded the amended maximum dollar cap due to additional need for contracted alternate Public Health Officer support he provided.
Recommended Action
Approve Amendment Five to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Amendment Five to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
Executive Summary:
Dr. Evan Bloom was contracted with the county from January 28, 2021 through June 30, 2021, to assist the Lake County Public Health Officer during the COVID-19 Crisis Response providing medical consult.
The first amendment to the Agreement allowed Dr. Bloom to be designated to act as alternate Public Health Officer in special circumstances.
The second amendment extended the agreement term until May 31, 2021, adjusted compensation rates while acting as alternate Public Health Officer, and raised the maximum compensation of the original agreement to $24,900.00.
The third amendment raised the maximum compensation of the original agreement to $35,000.00.
The fourth amendment of Dr. Bloom's Agreement allowed him to continue to act as Designated Alternate Health Officer through June 30, 2021, and raises the maximum compensation of the agreement to $60,000.00 to ensure payment through the extended term.
This fifth amendment raises the maximum compensation of the agreement to $67,500 to ensure timely, full payment of Dr. Bloom's final invoice which exceeded the amended maximum dollar cap due to additional need for contracted alternate Public Health Officer support he provided.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Amendment Five to the Agreement between the County of Lake and Evan Bloom, MD, MPH, to Assist the Lake County Public Health Officer During the COVID-19 Crisis Response and Authorize the Board Chair to Sign
This item was pulled from the agenda.
Clerk’s notes: County Administrative Officer Carol Huchingson pulled the item from the agenda.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.13Approve Annual Renewal of Veterans Subvention Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate of Compliance and authorize the Board Chair to Sign Certificates
Action Item
passed on consent
Staff memo
Executive Summary
Attached for your review and signature are the Veterans Division Certification Certificate of Compliance and State Subvention, and the Medi-Cal Cost Avoidance Program Certificate of Compliance for Fiscal year 2021-2022.
These Certifications must be submitted annually for the County to continue to receive State funds that help support the work of the County Veterans Services Division.
Recommended Action
Approve Annual Renewal of Veterans Subvention Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate of Compliance and authorize the Board Chair to Sign Certificates
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: Approve Annual Renewal of Veterans Subvention Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate of Compliance and authorize the Board Chair to Sign Certificates
Executive Summary:
Attached for your review and signature are the Veterans Division Certification Certificate of Compliance and State Subvention, and the Medi-Cal Cost Avoidance Program Certificate of Compliance for Fiscal year 2021-2022.
These Certifications must be submitted annually for the County to continue to receive State funds that help support the work of the County Veterans Services Division.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Annual Renewal of Veterans Subvention Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate of Compliance and authorize the Board Chair to Sign Certificates
5.14Adopt the Resolution authorizing the Public Services Director to sign the Notice of Completion for Work Performed under the Agreement with Westech Roofing, Inc. for the Hill Road Correctional Facility Phase II Reroof Project
Action Item
passed on consent
Staff memo
Executive Summary
On October 6, 2020 the Board approved an agreement with Westech Roofing, Inc. in the amount of $389,757 for the reroof of a portion of the Hill Road Correctional Facility. There were no change orders for the contract.
The project is complete and staff is requesting that the Board of Supervisors adopt the attached resolution authorizing the Public Services Director to sign the Notice of Completion.
Recommended Action
Adopt the Resolution authorizing the Public Services Director to sign the Notice of Completion for Work Performed under the Agreement with Westech Roofing, Inc. for the Hill Road Correctional Facility Phase II Reroof Project
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Adopt Resolution Authorizing the Public Services Director to Sign the Notice of Completion for Work Performed under the Agreement with Westech Roofing, Inc. for the Hill Road Correctional Facility Phase II Reroof Project
Executive Summary:
On October 6, 2020 the Board approved an agreement with Westech Roofing, Inc. in the amount of $389,757 for the reroof of a portion of the Hill Road Correctional Facility. There were no change orders for the contract.
The project is complete and staff is requesting that the Board of Supervisors adopt the attached resolution authorizing the Public Services Director to sign the Notice of Completion.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt the Resolution authorizing the Public Services Director to sign the Notice of Completion for Work Performed under the Agreement with Westech Roofing, Inc. for the Hill Road Correctional Facility Phase II Reroof Project
5.15Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On October 8, 2019, the Board approved an Agreement with Pavement Recycling Systems, Inc. for the Rehabilitation of Big Canyon Road Project. Although the work was delayed in both 2019 and 2020 by issues outside of the County's control, we are pleased to announce the work under this Agreement was satisfactorily completed on June 1, 2021.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project, and authorize the Chairman to execute said Resolution.
Recommended Action
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project, and authorize the Chairman to execute said Resolution.
Original memo text
Memorandum
Date: June 30, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project
Executive Summary: (include fiscal and staffing impact narrative):
On October 8, 2019, the Board approved an Agreement with Pavement Recycling Systems, Inc. for the Rehabilitation of Big Canyon Road Project. Although the work was delayed in both 2019 and 2020 by issues outside of the County's control, we are pleased to announce the work under this Agreement was satisfactorily completed on June 1, 2021.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project, and authorize the Chairman to execute said Resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Rehabilitation of Big Canyon Road Project, and authorize the Chairman to execute said Resolution.
5.16(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G19-03-64-L01 and to act as the County’s agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
Action Item
passed on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program.
On January 5, 2021, your Board approved the Project Agreement and Resolution. The Project Agreement description is to provide Off-Highway Vehicle (OHV) related Law Enforcement activities within the jurisdiction of the Lake County Sheriff's Office. The activities may include, but are not limited to patrol, barrier installation, maps, search and rescue. The Project may also provide for the purchase of Equipment, Heavy Equipment, materials and supplies as outlined in the Project Cost Estimate.
The Resolution has been amended on Page 1, Item 4 to read: "Certifies that the Project, as described in Project Agreement Number G19-03-64-L01, will be well-maintained during its useful life;"
Not applicable
Recommended Action
(a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Authorize a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G19-03-64-L01 and to act as the County's agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
| Amount Budgeted | 31,195 |
|---|
Original memo text
Memorandum
Date: June 16, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Consideration of a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G19-03-64-L01 and to act as the County's agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
Executive Summary: The Sheriff's Office has applied for and received approval of a grant through the California State Parks Grants and Cooperative Agreements Program for funding its Off Highway Vehicle (OHV) enforcement program.
On January 5, 2021, your Board approved the Project Agreement and Resolution. The Project Agreement description is to provide Off-Highway Vehicle (OHV) related Law Enforcement activities within the jurisdiction of the Lake County Sheriff's Office. The activities may include, but are not limited to patrol, barrier installation, maps, search and rescue. The Project may also provide for the purchase of Equipment, Heavy Equipment, materials and supplies as outlined in the Project Cost Estimate.
The Resolution has been amended on Page 1, Item 4 to read: "Certifies that the Project, as described in Project Agreement Number G19-03-64-L01, will be well-maintained during its useful life;"
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: _31,195__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: (a) Adopt Resolution approving the Lake County Sheriff's Office to apply for State of California, Department of Parks and Recreation Off-Highway Vehicle Grant funds and authorize the Lake County Sheriff/Coroner or his designee to sign the Project Agreement and (b) Authorize a delegation of authority to Lake County Sheriff/Coroner Brian Martin or his designee to execute the attached Project Agreement, Number G19-03-64-L01 and to act as the County's agent in the negotiation, execution, and submittal of all related documents, including amendments to the Project Agreement and requests for payments
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda items 5.1 through 5.16 with the exception of items 5.2, 5.3, 5.8, 5.9, and 5.12 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Member John Drewry spoke.
6.29:06 A.M. - Consideration of Update on COVID-19 Epidemiology
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Sarah Marikos, Epidemiologist
Subject: 9:06 A.M. - Consideration of Update on COVID-19 Epidemiology
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Epidemiologist Sarah Marikos presented the item to the Board. Health Services Director Denise Pomeroy spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Tom Slaight, Fairlight Algren, Julia Bono, Bart Levenson, Will Tuttle, and Amanda Brock. No one else wished to speak and the public input portion of this item was closed.
6.39:20 A.M. - Presentation of Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Proclamation
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Recommended Action
Presentation of Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lake County Board of Supervisors
Subject: Presentation of Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
Executive Summary: (include fiscal and staffing impact narrative):
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation of Proclamation Recognizing Melissa Fulton for Her Years of Service to Lake County
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Scott read the proclamation into the record and presented it to Melissa Fulton. Melissa Fulton and Behavioral Health Director Todd Metcalf spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Chuck Superno. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - PUBLIC HEARING - (Sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21- Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) -Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution Confirming Collections of Delinquent Water and Sewer Fees; and (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District.
Public Hearing
Motion carried · 3 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 4-1 — moved by Simon
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On July 13, 2021 at 9:30 a.m. a PUBLIC HEARING will be held to hear protests regarding the placement of Lighting Fees and Delinquent Water and Sewer Fees on the 2021-2022 Tax Rolls for collection.
Resolutions, once approved by your Board, authorize this action in accordance with Section 55501 of the Water Code, and Sections 25215.4 and 25215.5 of the Government Code. The required Resolutions are attached.
The authorization by your Board for placement of the Delinquent Sewer Fees is accomplished by motion of one of the Board members, in accordance with Section 25214.4 of the Government Code.
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action
9:30 A.M.PUBLIC HEARING-(Sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21- Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) -Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution Confirming Collections of Delinquent Water and Sewer Fees; and (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District.
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Deputy Administrator-Fiscal
Subject: 9:30 A.M.PUBLIC HEARING-(Sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21- Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) -Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution Confirming Collections of Delinquent Water and Sewer Fees; and (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District.
Executive Summary: (include fiscal and staffing impact narrative):
On July 13, 2021 at 9:30 a.m. a PUBLIC HEARING will be held to hear protests regarding the placement of Lighting Fees and Delinquent Water and Sewer Fees on the 2021-2022 Tax Rolls for collection.
Resolutions, once approved by your Board, authorize this action in accordance with Section 55501 of the Water Code, and Sections 25215.4 and 25215.5 of the Government Code. The required Resolutions are attached.
The authorization by your Board for placement of the Delinquent Sewer Fees is accomplished by motion of one of the Board members, in accordance with Section 25214.4 of the Government Code.
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action: 9:30 A.M.PUBLIC HEARING-(Sitting concurrently as Clearlake Keys CSA#1, #2, #6, #13, #20, #21- Board of Supervisors, Kelseyville County Waterworks District #3 and Lake County Sanitation District - Board of Directors) -Consideration of (a) Resolution Confirming Collections of Annual Lighting Fees; (b) Resolution Confirming Collections of Delinquent Water Fees; (c) Resolution Confirming Collections of Delinquent Water and Sewer Fees; and (d) Resolution of Delinquent Sewer Fees for Lake County Sanitation District.
a) Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
c) Supervisor Scott offered the resolution and it died for lack of a 4/5ths vote.
d) Supervisor Scott offered the resolution and it died for lack of a 4/5ths vote.
e) On motion of Supervisor Simon, and by vote of the Board, moved to reopen item 6.4 subsections c) and d). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
f) On motion of Supervisor Simon, and by vote of the Board, rescinded action taken on subsection c. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
g) Supervisor Simon offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
h) On motion of Supervisor Simon, and by vote of the Board, rescinded action taken on subsection d and continued the Public Hearing to July 20, 2021 at 9:30 a.m. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: a) Special Districts Administrator Scott Harter presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Special Districts Administrator Scott Harter presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisor's Chambers spoke: Arnold. No one else wished to speak and the public input portion of this item was closed.
c) Special Districts Administrator Scott Harter presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
d) Special Districts Administrator Scott Harter presented the item to the Board.
6.59:40 A.M. - A) Presentation on County Facilities Energy Conservation Measures Program; and B) Consideration of Agreement for a Preliminary Energy Audit
Presentation
approved — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The County, through the Public Services Department and in coordination with the Administrative Office and other departments, is investigating a variety of potential energy savings measures to county-owned facilities that may prove beneficial for either financial or reduced power consumption reasons. To accomplish this the County issued a Request for Qualifications (RFQ) from companies that are capable of planning, designing, and implementing such a program. The RFQ selection committee ranked Trane Technologies as the most qualified respondent. Trane is in the process of analyzing county facilities for potential cost savings projects, as well as investigating possible advanced energy project opportunities. Trane will provide an interim progress presentation and a discussion of next steps. Additionally, a no-cost agreement for Trane to complete a preliminary energy audit is included for the Board's consideration.
Recommended Action
Receive the presentation with possible staff direction, and approve the no-cost Agreement with Trane Technologies for a preliminary energy audit
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: A) Update on County Facilities Energy Conservation Measures Program; and
B) Consideration of Agreement for a Preliminary Energy Audit
Executive Summary:
The County, through the Public Services Department and in coordination with the Administrative Office and other departments, is investigating a variety of potential energy savings measures to county-owned facilities that may prove beneficial for either financial or reduced power consumption reasons. To accomplish this the County issued a Request for Qualifications (RFQ) from companies that are capable of planning, designing, and implementing such a program. The RFQ selection committee ranked Trane Technologies as the most qualified respondent. Trane is in the process of analyzing county facilities for potential cost savings projects, as well as investigating possible advanced energy project opportunities. Trane will provide an interim progress presentation and a discussion of next steps. Additionally, a no-cost agreement for Trane to complete a preliminary energy audit is included for the Board's consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☒ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☒ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Receive the presentation with possible staff direction, and approve the no-cost Agreement with Trane Technologies for a preliminary energy audit
On motion of Supervisor Crandell, and by vote of the Board, approved agreement for a Preliminary Energy Audit. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Michael Day spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.610:10 A.M. - Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015).
Recommended Action
Marina Deligiannis, Deputy Water Resources Director, will give a presentation on the Big Valley Groundwater Basin SGMA Implementation efforts to date and next steps.
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Marina Deligiannis, Deputy Water Resources Director
Subject: Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) and Implementation
Executive Summary: (include fiscal and staffing impact narrative):
The Sustainable Groundwater Management Act (SGMA), adopted by the state of California in 2014, allows local agencies to better manage California's groundwater supplies over a long-term and sustainable manner. SGMA requires local agencies with medium or high priority basins to; 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, Big Valley Groundwater Basin (5-015).
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Marina Deligiannis, Deputy Water Resources Director, will give a presentation on the Big Valley Groundwater Basin SGMA Implementation efforts to date and next steps.
Presentation Only.
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people present in the Board of Supervisors Chambers spoke: Joan Moss and Thomas Nichols. The following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.710:25 A.M. - CivicSpark Fellows Presentation: The Clear Lake Shoreline Assessment and Inventory Project for the Lake County Water Resources Department
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
AmeriCorps CivicSpark Fellows Nikol Damato and Liam Healey will present a summary of their service year with the Lake County Water Resources Department (Department). CivicSpark Fellows completed an eleven-month term of AmeriCorps service with the Department from September 2020 to July 2021 with the goal to develop and implement the Clear Lake Shoreline Assessment and Inventory Project. The Project objective is to improve and protect the public's interest in the waters and the bed of the waters in and around Clear Lake and support statewide interests in commerce, navigation, fishery, recreation, and ecological preservation.
Throughout their service year, Fellows supported Lake County Water Resources Lakebed Management by; analyzing and recommending modifications to the Chapter 23 - Clear Lake Shoreline Ordinance, conducting water quality data analysis, inventorying the natural and artificial conditions of the shoreline, and creating outreach material to utilize the public's knowledge and perceptions regarding the Clear Lake shoreline, along with a variety of other tasks and responsibilities.
CivicSpark Fellows introduced the "Score the Shore" methodology and modified this method to identify and map priority assessment areas in order to effectively inventory and document shoreline conditions. Through collaboration, training, and reporting, Fellows aided in the enhancement of knowledge and skills within the Department to increase the capacity for sustainable Clear Lake lakebed and shoreline management.
In this presentation, the Fellows will provide an overview of their development of the Clear Lake Shoreline Assessment and Inventory Project including methodology, summary of findings, next steps and highlight the foundation created for future CivicSpark Fellows and current Department staff to ensure the Project continues to serve successful in the long-term sustainable management of Clear Lake.
Recommended Action
CivicSpark Fellows Presentation: The Clear Lake Shoreline Assessment and Inventory Project for the Lake County Water Resources Department
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Marina Deligiannis, Deputy Water Resources Director
Subject: CivicSpark Fellows Presentation: The Clear Lake Shoreline Assessment and Inventory Project for the Lake County Water Resources Department
Executive Summary: (include fiscal and staffing impact narrative):
AmeriCorps CivicSpark Fellows Nikol Damato and Liam Healey will present a summary of their service year with the Lake County Water Resources Department (Department). CivicSpark Fellows completed an eleven-month term of AmeriCorps service with the Department from September 2020 to July 2021 with the goal to develop and implement the Clear Lake Shoreline Assessment and Inventory Project. The Project objective is to improve and protect the public's interest in the waters and the bed of the waters in and around Clear Lake and support statewide interests in commerce, navigation, fishery, recreation, and ecological preservation.
Throughout their service year, Fellows supported Lake County Water Resources Lakebed Management by; analyzing and recommending modifications to the Chapter 23 - Clear Lake Shoreline Ordinance, conducting water quality data analysis, inventorying the natural and artificial conditions of the shoreline, and creating outreach material to utilize the public's knowledge and perceptions regarding the Clear Lake shoreline, along with a variety of other tasks and responsibilities.
CivicSpark Fellows introduced the "Score the Shore" methodology and modified this method to identify and map priority assessment areas in order to effectively inventory and document shoreline conditions. Through collaboration, training, and reporting, Fellows aided in the enhancement of knowledge and skills within the Department to increase the capacity for sustainable Clear Lake lakebed and shoreline management.
In this presentation, the Fellows will provide an overview of their development of the Clear Lake Shoreline Assessment and Inventory Project including methodology, summary of findings, next steps and highlight the foundation created for future CivicSpark Fellows and current Department staff to ensure the Project continues to serve successful in the long-term sustainable management of Clear Lake.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
CivicSpark Fellows Presentation: The Clear Lake Shoreline Assessment and Inventory Project for the Lake County Water Resources Department
Presentation Only.
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis introduced the item to the Board. Nikol Damato and Liam Healey presented a PowerPoint Presentation to the Board. Water Resources Director Scott De Leon spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Lease Agreement Between the County of Lake and John Allen Dye Trust of 1993 for the Premises Located at 325 N Forbes St, Lakeport, for Use as Office of the Registrar of Voters/Elections, for a ten year term from August 1, 2021 to July 31, 2031
Agreement
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Simon, and by vote of the Board, approved Lease Agreement Between the County of Lake and John Allen Dye Trust of 1993 for the Premises Located at 325 N Forbes St, Lakeport, for Use as Office of the Registrar of Voters/Elections, for a ten year term from August 1, 2021 to July 31, 2031. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. Registrar of Voters Maria Valadez and County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder Services for FY 2021-22 for a contract maximum of $50,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
Adopted
Carried 4-1 — moved by Scott
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder (SUD) Services for FY 2021-22. These services include but are not limited to development of an individualized implementation plan for an ODS insuring compliance with state and federal guidelines detailed in the Drug Medi-Cal (DMC) ODS requirements and intergovernmental agreement for the provision and documentation of SUD services, development and support in implementation of a DMC-ODS Quality Management System and support in integrating SUD services with traditional mental health services. As this is a unique professional consultation service, it is in the public's best interest to waive the formal bidding process.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder Services for FY 2021-22 for a contract maximum of $50,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $50,000 |
|---|
Original memo text
Memorandum
Date: July 13th, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder Services for FY 2021-22 for a contract maximum of $50,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder (SUD) Services for FY 2021-22. These services include but are not limited to development of an individualized implementation plan for an ODS insuring compliance with state and federal guidelines detailed in the Drug Medi-Cal (DMC) ODS requirements and intergovernmental agreement for the provision and documentation of SUD services, development and support in implementation of a DMC-ODS Quality Management System and support in integrating SUD services with traditional mental health services. As this is a unique professional consultation service, it is in the public's best interest to waive the formal bidding process.
If not budgeted, fill in the blanks below only:
Estimated Cost: $50,000 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder Services for FY 2021-22 for a contract maximum of $50,000.00 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Scott, and by vote of the Board, approved Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
On motion of Supervisor Scott, and by vote of the Board, approved Agreement between the County of Lake and I.D.E.A. Consulting for Development and Implementation of an Organized Delivery System (ODS) for Substance Use Disorder Services for FY 2021-22 for a contract maximum of $50,000.00 and authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Substance Abuse Manager April Giambra spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2021-22 for a contract maximum of $400,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
Motion carried · 2 motions
Carried 4-1 — moved by Scott
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2021-22. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
Recommended Action
a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2021-22 for a contract maximum of $400,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $400,000 |
|---|---|
| Amount Budgeted | $400,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2021-22 for a contract maximum of $400,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2021-22. North Valley Behavioral Health, LLC. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $400,000 Amount Budgeted: $400,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2021-22 for a contract maximum of $400,000.00 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Scott, and by vote of the Board, approved Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
On motion of Supervisor Scott, and by vote of the Board, approved Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Fiscal Year 2021-22 for a contract maximum of $400,000.00 and authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods and/or services; and (b) Consideration of Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70 and authorize the Board Chair to sign the Agreement.
Action Item
Staff memo
Executive Summary
Attached for your approval is the itemized Proposal and Installation Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive in Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70. This includes $26,326.70 for equipment and installation services plus 24/7 Alarm Monitoring at $60.00 per month for 24 months and a yearly Annual System Fire Test at $300.00 per year for 2 years. Lake County Behavioral Health Services (LCBHS) has contracted with High Country Security for Commercial Alarm Installation and Security Monitoring/Testing for other LCBHS locations with good success. High Country Security also provides these services to other county agencies, and has maintained a good relationship with County of Lake for several years. LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Initial Agreement
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods and/or services; and (b) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $28,366.70 |
|---|---|
| Amount Budgeted | $28,366.70 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods and/or services; and (b) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached for your approval is the itemized Proposal and Installation Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive in Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70. This includes $26,326.70 for equipment and installation services plus 24/7 Alarm Monitoring at $60.00 per month for 24 months and a yearly Annual System Fire Test at $300.00 per year for 2 years. Lake County Behavioral Health Services (LCBHS) has contracted with High Country Security for Commercial Alarm Installation and Security Monitoring/Testing for other LCBHS locations with good success. High Country Security also provides these services to other county agencies, and has maintained a good relationship with County of Lake for several years. LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $28,366.70 Amount Budgeted: $28,366.70 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Initial Agreement
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods and/or services; and (b) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $28,366.70 and authorize the Board Chair to sign the Agreement.
This item was pulled from the agenda.
Clerk’s notes: Deputy Director of Behavioral Health Services Elise Jones pulled this item from the agenda.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2021-22 in the amount of $44,700 and to authorize the Board Chair to sign the Agreement.
Action Item
Motion carried · 2 motions
Carried 4-1 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2021-22. Mountain Valley Child and Family Services is a placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As Lake County Medi-Cal beneficiaries have been placed at this facility by the Lake County Child Welfare Services or Probation Department, Lake County Behavioral Health Services is obligated to contract with this facility in order to provide the needed specialty mental health services to the clients placed at this facility. As clients are already placed at this facility and it would require extensive work for the County Probation and/or CWS department to find placements for these clients, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/a
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2021-22 in the amount of $44,700 and to authorize the Board Chair to sign the Agreement.
| Estimated Cost | $44,700 |
|---|---|
| Amount Budgeted | $44,700 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2021-22 in the amount of $44,700 and to authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2021-22. Mountain Valley Child and Family Services is a placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As Lake County Medi-Cal beneficiaries have been placed at this facility by the Lake County Child Welfare Services or Probation Department, Lake County Behavioral Health Services is obligated to contract with this facility in order to provide the needed specialty mental health services to the clients placed at this facility. As clients are already placed at this facility and it would require extensive work for the County Probation and/or CWS department to find placements for these clients, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $44,700 Amount Budgeted: $44,700 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/a
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2021-22 in the amount of $44,700 and to authorize the Board Chair to sign the Agreement.
On motion of Supervisor Pyska, and by vote of the Board, approved Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
On motion of Supervisor Pyska, and by vote of the Board, approved Agreement between the County of Lake and Mountain Valley Family and Child Services for Specialty Mental Health Services for Fiscal Year 2021-22 in the amount of $44,700 and to authorized the Board Chair to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Action Item
approved
Carried 4-1 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $100,000 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health Services (LCBHS) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center. As LCBHS clients are currently placed at these facilities and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $100,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Pyska, and by vote of the Board, approved Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and approved the agreement as presented. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2021-22, for a contract maximum of $199,100.00 and authorize the Board Chair to sign the Agreement.
Action Item
Adopted
Carried 4-1 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services for Fiscal Year 2021-22. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is to pay for a 30-60-90 day program. Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified residential treatment facility which serves men in Lake County. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2021-22, for a contract maximum of $199,100.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $199,100 |
|---|---|
| Amount Budgeted | $199,100 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2021-22, for a contract maximum of $199,100.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services for Fiscal Year 2021-22. Under the Agreement, Lake County Behavioral Health Services (LCBHS) is to pay for a 30-60-90 day program. Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified residential treatment facility which serves men in Lake County. Lake County Behavioral Health Services continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems.
If not budgeted, fill in the blanks below only:
Estimated Cost: $199,100 Amount Budgeted: $199,100 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2021-22, for a contract maximum of $199,100.00 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Crandell, and by vote of the Board, approved Waiving the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services and approved the agreement as presented. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf introduced the item to the Board. Substance Abuse Manager April Giambra presented the item to the Board.
7.9Consideration of the following Advisory Board appointments:
Mental Health Advisory Board
Appointment
Adopted
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Mental Health Advisory Board: Vacancies: (5)
Applicants: Camille Cummins
Michelle Young
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: July 13, 2021
To: Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Mental Health Advisory Board: Vacancies: (5)
Applicants: Camille Cummins
Michelle Young
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Simon, and by vote of the Board, appointed Camille Cummins and Michelle Young to the Mental Health Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Julie Colfax. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
(a) Interviews of Public Health Officer
(b) Appointment of Public Health Officer
Closed Session Item
8.2Public Employee Evaluation:
Title: Interim Community Development Director
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation pursuant to Government Code section 54956.9(d)(1) – Flesch v. County of Lake, et al.
Closed Session Item
8.4Conference with Legal Counsel: Existing Litigation pursuant to Government Code section 54956.9(d)(1) – City of Clearlake v. County of Lake, et al
Closed Session Item