Board Of Supervisors — Tuesday, July 27, 2021
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Allocation of Cannabis Taxes to the Middle Creek Restoration Project Design Cost
Report
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Middle Creek Restoration Project requires the local District to pay 25% of the total cost for construction design. The approximate cost of the construction design has been estimated at around $3.2 million. Our local District share would be $800,000.
While the construction design process is still a ways away, we are attempting and have been attempting to get the Army Corps Engineer to start this process as soon as possible. While we have had many conversations with the Army Corps, the main problem is releasing appropriations from the federal government for our project. It has already been highlighted as a priority project, however, funding to get the construction design initiated has not materialized.
As a committee, the Middle Creek Restoration Project committee feels that we would be more persuasive in requesting that funding be approved if we can show evidence that our share of the construction design funds have been fully allocated and are available.
Current funds found in Budget Unit #1072 contain enough funding to allocate these funds as a new item allocation within the budget. Currently there are #9 items for allocation of funds for this budget unit. We request that a 10th item be added for the Construction Design of the Middle Creek Restoration Project in the amount of $800,000. 50% ($400,000) of the total amount can be taken from the allocation of item #1 Planning/Code Enforcement/Water Resources/Environmental Health. The other 50% ($400,000) of the total amount can be taken from allocation of item #3 Economic Development/Housing/Risk Reduction.
The Middle Creek Restoration Project, as the board knows, is meant to increase water quality (this falls under the guise of water resources) and meant to provide better flood control as well as increase the water storage in our lake which would prove useful during drought seasons (this falls under the guise of risk reduction).
We are asking the board to review these changes so that when the final draft of the budget, and final draft of cannabis tax allocations are approved that these changes are a part of the final document for us to review.
Not applicable
Recommended Action
Direct staff to allocate cannabis funds to the Construction Design cost for the Middle Creek Restoration Project.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Eddie "EJ" Crandell, District 3 Supervisor
Subject: Allocation of Cannabis Taxes to the Middle Creek Restoration Project Design Cost
Executive Summary: (include fiscal and staffing impact narrative):
The Middle Creek Restoration Project requires the local District to pay 25% of the total cost for construction design. The approximate cost of the construction design has been estimated at around $3.2 million. Our local District share would be $800,000.
While the construction design process is still a ways away, we are attempting and have been attempting to get the Army Corps Engineer to start this process as soon as possible. While we have had many conversations with the Army Corps, the main problem is releasing appropriations from the federal government for our project. It has already been highlighted as a priority project, however, funding to get the construction design initiated has not materialized.
As a committee, the Middle Creek Restoration Project committee feels that we would be more persuasive in requesting that funding be approved if we can show evidence that our share of the construction design funds have been fully allocated and are available.
Current funds found in Budget Unit #1072 contain enough funding to allocate these funds as a new item allocation within the budget. Currently there are #9 items for allocation of funds for this budget unit. We request that a 10th item be added for the Construction Design of the Middle Creek Restoration Project in the amount of $800,000. 50% ($400,000) of the total amount can be taken from the allocation of item #1 Planning/Code Enforcement/Water Resources/Environmental Health. The other 50% ($400,000) of the total amount can be taken from allocation of item #3 Economic Development/Housing/Risk Reduction.
The Middle Creek Restoration Project, as the board knows, is meant to increase water quality (this falls under the guise of water resources) and meant to provide better flood control as well as increase the water storage in our lake which would prove useful during drought seasons (this falls under the guise of risk reduction).
We are asking the board to review these changes so that when the final draft of the budget, and final draft of cannabis tax allocations are approved that these changes are a part of the final document for us to review.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Direct staff to allocate cannabis funds to the Construction Design cost for the Middle Creek Restoration Project.
On motion of Supervisor Crandell, and by vote of the Board, approved Allocation of Cannabis Taxes to the Middle Creek Restoration Project Design Cost. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board. Water Resources Director Scott De Leon spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.2Adopt Proclamation Recognizing Lake County AmeriCorps CivicSpark Fellows
Proclamation
passed on consent
5.3Approve Addition of Special Meeting Date to the Board’s Annual Meeting Calendar for 2021
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am recommending your Board make the following additions to your meeting calendar for 2021:
Monday, August 2, 2021 @ 2:00 p.m. - Special Meeting
This special meeting date will enable your Board to continue the hiring process for Public Health Officer and conduct interviews as necessary.
Recommended Action
Approve Special Board Meeting on August 2, 2021 @ 2:00 P.M. The Clerk of the Board will notice these meetings per standard practice.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Addition of Special Meeting Date to the Board's Annual Meeting Calendar for 2021
Executive Summary: (include fiscal and staffing impact narrative):
I am recommending your Board make the following additions to your meeting calendar for 2021:
Monday, August 2, 2021 @ 2:00 p.m. - Special Meeting
This special meeting date will enable your Board to continue the hiring process for Public Health Officer and conduct interviews as necessary.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Special Board Meeting on August 2, 2021 @ 2:00 P.M. The Clerk of the Board will notice these meetings per standard practice.
5.4Approve Leave of Absence request for Social Services Employee Bonnie Ceja from December 16, 2021 through June 1, 2022 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Bonnie Ceja has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 12/16/2021 through 06/01/2022. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
Not applicable
Recommended Action
Approve Leave of Absence request for Social Services Employee Bonnie Ceja from December 16, 2021 through June 1, 2022 and authorize the Chair to sign
Original memo text
Memorandum
Date: July 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Leave of Absence request for Social Services Employee Bonnie Ceja from December 16, 2021 through June 1, 2022 and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
Bonnie Ceja has requested a leave of absence that extends beyond Department Leave and County Administrative Officer approved leave. At this time the Department of Social Services is requesting the Board of Supervisors approve additional leave from 12/16/2021 through 06/01/2022. The Department of Social Services requests that the Board authorize the Board of Supervisors Chair to sign the request.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Leave of Absence request for Social Services Employee Bonnie Ceja from December 16, 2021 through June 1, 2022 and authorize the Chair to sign
5.5Approve Revision to the Applicant Interview Travel Expense Reimbursement Policy
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Your Board approved the Applicant Interview Travel Expense Reimbursement Policy on December 15, 2015. This policy assists in attracting qualified candidates in certain job classifications by reimbursing an applicant who will interview in-person with the Board of Supervisors for expenses incurred.
The maximum reimbursement amount is $1500 and will remain the same. The revisions proposed clarify eligibility and allowable expenses. The changes can be reviewed on the attachment titled "Applicant Interview Travel Expense Reimbursement Policy - proposed revisions 072721".
Recommended Action
Approve Revision to the Applicant Interview Travel Expense Reimbursement Policy.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Revision to the Applicant Interview Travel Expense Reimbursement Policy
Executive Summary: (include fiscal and staffing impact narrative):
Your Board approved the Applicant Interview Travel Expense Reimbursement Policy on December 15, 2015. This policy assists in attracting qualified candidates in certain job classifications by reimbursing an applicant who will interview in-person with the Board of Supervisors for expenses incurred.
The maximum reimbursement amount is $1500 and will remain the same. The revisions proposed clarify eligibility and allowable expenses. The changes can be reviewed on the attachment titled "Applicant Interview Travel Expense Reimbursement Policy - proposed revisions 072721".
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Revision to the Applicant Interview Travel Expense Reimbursement Policy.
5.6Approve Minutes of the Board of Supervisors Meetings June 8, 2021, June 15, 2021, and June 22, 2021
Minutes
passed on consent
5.7Approve Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.403
Action Item
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The first reading of the ordinance was on July 20, 2021. This is the second reading.
Recommended Action
Adopt Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.403
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, Interim Community Development Director
Eric Porter, Associate Planner
Subject: Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.403
Executive Summary: (include fiscal and staffing impact narrative):
The first reading of the ordinance was on July 20, 2021. This is the second reading.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.403
On motion of Supervisor Simon, and by vote of the Board, Approved Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.403. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. County Counsel Anita Grant and Associate Planner Eric Porter spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Carolyn Brockmeier. No one else wished to speak and the public input portion of this item was closed.
5.8Approve Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.404
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The first reading of the ordinance was on July 20, 2021. This is the second reading.
Recommended Action
Adopt Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.404
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, Interim Community Development Director
Eric Porter, Associate Planner
Subject: Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.404
Executive Summary: (include fiscal and staffing impact narrative):
The first reading of the ordinance was on July 20, 2021. This is the second reading.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt Second Reading of an Ordinance Amending Section 21-3.7 of Chapter 21 of the Ordinance Code of the County of Lake by Adopting a Sectional District Zoning Map No. 3.7(b) 1.404
5.9Adopt Resolution to Continue Participation in the Abandoned Vehicle Abatement Service Authority and Extend the Vehicle Registration Fee/Service Fee for the Abandoned Vehicle Abatement Program and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County has participated in the Abandoned Vehicle Abatement Service Authority (AVASA) and the Abandoned Vehicle Abatement (AVA) Program since 1991. AVASA imposes a one (1) dollar vehicle registration fee plus an additional two dollars ($2) for Commercial Vehicles (CVRA) for a period of 10 years.
Vehicle registration /service fees are annually imposed on each vehicle registered within the County. These fees are collected by the Department of Motor Vehicles and are used to reimburse participating jurisdictions in the County based on a formula that allocates available funding based on the jurisdictions' population percentage.
County may extend this program in increments of up to 10 years and the adoption of a new Resolution is required to continue this program. Both the cities of Clearlake and Lakeport intend to continue with the program and have adopted similar Resolutions.
Recommended Action
Adopt Resolution to continue participation in the Abandoned
Vehicle Abatement Service Authority and extend the vehicle Registration Fee/Service
Fee for the Abandoned Vehicle Abatement Program and Authorize Chair to Sign.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, Interim Community Development Department Director
Subject: Adopt Resolution to Continue Participation in the Abandoned Vehicle Abatement Service Authority and Extend the Vehicle Registration Fee/Service Fee for the Abandoned Vehicle Abatement Program and Authorize Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
Lake County has participated in the Abandoned Vehicle Abatement Service Authority (AVASA) and the Abandoned Vehicle Abatement (AVA) Program since 1991. AVASA imposes a one (1) dollar vehicle registration fee plus an additional two dollars ($2) for Commercial Vehicles (CVRA) for a period of 10 years.
Vehicle registration /service fees are annually imposed on each vehicle registered within the County. These fees are collected by the Department of Motor Vehicles and are used to reimburse participating jurisdictions in the County based on a formula that allocates available funding based on the jurisdictions' population percentage.
County may extend this program in increments of up to 10 years and the adoption of a new Resolution is required to continue this program. Both the cities of Clearlake and Lakeport intend to continue with the program and have adopted similar Resolutions.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt Resolution to continue participation in the Abandoned
Vehicle Abatement Service Authority and extend the vehicle Registration Fee/Service
Fee for the Abandoned Vehicle Abatement Program and Authorize Chair to Sign.
5.10Approve the creation of an Extra Help Museum Assistant and Extra Help Museum Technician
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Public Services and the CCRR committee are recommending the creation of two extra help positions to be used at our local County museums.
Historically, Public Services has used extra help Office Assistants to perform office work and paraprofessional museum work. The creation of the two extra help positions will more accurately represent the duties being performed by staff at the museums.
Below are the two positions being requested for consideration and approval.
* Extra Help Museum Assistant
Grade: G02
Step 1: $14.00 hourly
* Extra Help Museum Technician
Grade: G05
Step 1: $15.08 hourly
Recommended Action
Staff requests your Board's approval to create an Extra Help Museum Assistant tied to grade G02 at $14.00 per hour and an Extra Help Museum Technician tied to grade G05 at $15.08 per hour.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Pam Samac - Human Resources Director
Subject: Approve the creation of an Extra Help Museum Assistant and Extra Help Museum Technician
Executive Summary: (include fiscal and staffing impact narrative):
Public Services and the CCRR committee are recommending the creation of two extra help positions to be used at our local County museums.
Historically, Public Services has used extra help Office Assistants to perform office work and paraprofessional museum work. The creation of the two extra help positions will more accurately represent the duties being performed by staff at the museums.
Below are the two positions being requested for consideration and approval.
* Extra Help Museum Assistant
Grade: G02
Step 1: $14.00 hourly
* Extra Help Museum Technician
Grade: G05
Step 1: $15.08 hourly
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff requests your Board's approval to create an Extra Help Museum Assistant tied to grade G02 at $14.00 per hour and an Extra Help Museum Technician tied to grade G05 at $15.08 per hour.
5.11Approve a Purchase Order for the Purchase of a John Deere Excavator for County Road Maintenance, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The adopted FY 21/22 budget for the ISF Heavy Equipment Division of the Public Works Department includes an appropriation for the replacement of one excavator. The budgeted amounts and the authorization to purchase these pieces of equipment prior to the adoption of the final County budget was approved by your Board on June 9, 2021.
The vendor (Pape' Machinery) for this purchase has utilized Sourcewell, previously known as the National Joint Powers Alliance (NJPA), to secure a price quotation for the excavator. The replacement excavator is a John Deere Model 60G with Cab, digging and grading buckets, hydraulic thumb, and pads for operating on pavement, and will be purchased through Budget Unit 9908 - ISF Equipment Replacement for a total price of $84,620.25, which includes sales tax and delivery. A copy of the proposal is attached. You will note that the proposal includes an optional trade-in of a backhoe currently in the fleet, and staff is comparing this option against selling the equipment at auction. Due to this uncertainly, staff is recommending approval at a "not to exceed" price, which will likely be reduced or offset by the trade-in or sale of the backhoe.
The use of Sourcewell meets the requirements of Ordinance #2406, Purchasing Code No. 38.4 Cooperative Purchases. As an authorized retailer of John Deere products, the vendor is granted authority to utilize pricing through their contract with Sourcewell, and their proposal reflects the Sourcewell Contract number. We have also included a copy of the contract between Sourcewell and John Deere, and all terms and conditions will be followed
Recommendation
Staff recommends that the Board of Supervisors authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $84,620.25 for the purchase of a John Deere 60G excavator to Pape Machinery, Inc.
Recommended Action
Staff recommends that the Board of Supervisors authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $84,620.25 for the purchase of a John Deere 60G excavator to Pape Machinery, Inc.
Original memo text
Memorandum
Date: July 14, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve a Purchase Order for the Purchase of a John Deere Excavator for County Road Maintenance, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Executive Summary: (include fiscal and staffing impact narrative):
The adopted FY 21/22 budget for the ISF Heavy Equipment Division of the Public Works Department includes an appropriation for the replacement of one excavator. The budgeted amounts and the authorization to purchase these pieces of equipment prior to the adoption of the final County budget was approved by your Board on June 9, 2021.
The vendor (Pape' Machinery) for this purchase has utilized Sourcewell, previously known as the National Joint Powers Alliance (NJPA), to secure a price quotation for the excavator. The replacement excavator is a John Deere Model 60G with Cab, digging and grading buckets, hydraulic thumb, and pads for operating on pavement, and will be purchased through Budget Unit 9908 - ISF Equipment Replacement for a total price of $84,620.25, which includes sales tax and delivery. A copy of the proposal is attached. You will note that the proposal includes an optional trade-in of a backhoe currently in the fleet, and staff is comparing this option against selling the equipment at auction. Due to this uncertainly, staff is recommending approval at a "not to exceed" price, which will likely be reduced or offset by the trade-in or sale of the backhoe.
The use of Sourcewell meets the requirements of Ordinance #2406, Purchasing Code No. 38.4 Cooperative Purchases. As an authorized retailer of John Deere products, the vendor is granted authority to utilize pricing through their contract with Sourcewell, and their proposal reflects the Sourcewell Contract number. We have also included a copy of the contract between Sourcewell and John Deere, and all terms and conditions will be followed
Recommendation
Staff recommends that the Board of Supervisors authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $84,620.25 for the purchase of a John Deere 60G excavator to Pape Machinery, Inc.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $84,620.25 for the purchase of a John Deere 60G excavator to Pape Machinery, Inc.
5.12Approve Contract Between County of Lake and The Regents of the University of California for Training Services in the Amount of $225,292.50, from July 1, 2021 to June 30, 2022, and Authorize the Chair to Sign.
Agreement
passed on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The University of California Davis Campus (UC Davis) provides essential training, including all related materials, for Social Services (DSS) employees. Trainings cover various topics including Civil Rights, Welfare Fraud- Prevention and Detection, Accounting and Fiscal trainings, and even Field Safety Training. Many of these courses are required in order to comply with State regulations. The trainings not required by State law provide valuable information that would not be readily available or cost effective without the UC Davis contract. Because the vast majority of trainings are held at DSS, there are no venue costs to provide, and no meal, travel, or lodging reimbursements are necessary for employees attending. Furthermore, DSS and UC Davis adapted to COVID-19 regulations and transitioned trainings into an online platform, which increased flexibility and allows more employees to attend trainings. DSS increased the contract to include up to 57 possible units for use in fiscal year 21/22, in order to offer more options to employees. In fiscal year 20/21, LCDSS held 8 UC Davis training sessions, which was fewer than average due to many cancellations in response to COVID-19 restrictions.
UC Davis has included a 7% Cost Share which provides the County with a $16,957.50 discount.
Recommended Action
Approve Contract between County of Lake and The Regents of the University of California for Training Services in the amount of $225,292.50, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
| Estimated Cost | $225,292.50 |
|---|---|
| Amount Budgeted | $225,292.50 |
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Crystal Markytan, Social Services Director
Subject: Approve Contract between County of Lake and The Regents of the University of California for Training Services in the amount of $225,292.50, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
Executive Summary: (include fiscal and staffing impact narrative):
The University of California Davis Campus (UC Davis) provides essential training, including all related materials, for Social Services (DSS) employees. Trainings cover various topics including Civil Rights, Welfare Fraud- Prevention and Detection, Accounting and Fiscal trainings, and even Field Safety Training. Many of these courses are required in order to comply with State regulations. The trainings not required by State law provide valuable information that would not be readily available or cost effective without the UC Davis contract. Because the vast majority of trainings are held at DSS, there are no venue costs to provide, and no meal, travel, or lodging reimbursements are necessary for employees attending. Furthermore, DSS and UC Davis adapted to COVID-19 regulations and transitioned trainings into an online platform, which increased flexibility and allows more employees to attend trainings. DSS increased the contract to include up to 57 possible units for use in fiscal year 21/22, in order to offer more options to employees. In fiscal year 20/21, LCDSS held 8 UC Davis training sessions, which was fewer than average due to many cancellations in response to COVID-19 restrictions.
UC Davis has included a 7% Cost Share which provides the County with a $16,957.50 discount.
If not budgeted, fill in the blanks below only:
Estimated Cost: $225,292.50_ Amount Budgeted: $225,292.50_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Contract between County of Lake and The Regents of the University of California for Training Services in the amount of $225,292.50, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.12 with the exception of items 5.1 and 5.7 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
6.29:06 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Public Health
Subject: 9:06 A.M. - Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: Health Services Director Denise Pomeroy introduced the item to the Board. Epidemiologist Sarah Marikos presented a PowerPoint Presentation to the Board. Dr. Charlie Evans and County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Tom Slaight, Will Tuttle, Madeline Tuttle, Randall, Savannah, Leonardo Rodriguez, and Ahava Rose. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.39:30 A.M. Presentation of Proclamation Recognizing Lake County AmeriCorps CivicSpark Fellows
Proclamation
This Proclamation was read into the record and presented.
Clerk’s notes: Supervisor Pyska read the proclamation into the Record and presented it to the CivicSpark Fellows. Deputy Water Resources Director spoke. Nicole Damato and Liam Healy were present. Water Resources Director Scott De Leon spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:35 A.M. - Civic Spark Presentation on Fire Mapping
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity for Civic Spark Laurel Bard to do a brief presentation to our Board regarding her work on fire mapping. The public can also benefit by hearing about this fire mitigation effort.
Recommended Action
Presentation Only.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Jessica Pyska, 5th District Supervisor
Subject: Civic Spark Presentation on Fire Mapping
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity for Civic Spark Laurel Bard to do a brief presentation to our Board regarding her work on fire mapping. The public can also benefit by hearing about this fire mitigation effort.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation Only.
Presentation Only.
Clerk’s notes: Supervisor Pyska introduced the item to the Board. Laurel Bard presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.510:30 A.M. - Presentation of 2021 Drought, Clear Lake
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
On May 11, 2021, the Board of Supervisors passed Resolution No. 2021-55 Proclamation of Emergency Declaration for Drought Conditions. Resolution No. 2021-55 outlined reports of most recent conditions of the emergency be presented to the Board of Supervisors for determination whether emergency conditions continue to exist.
As we progress further into a dry year, representatives from the Lake County Water Resources Department, Office of Emergency Services, Environmental Health and the Lake County Drought Task Force, a workgroup organized by the California Department of Water Resources, will provide an update on the 2021 declared drought and its relationship with Clear Lake and its watershed.
Recommended Action
Presentation of 2021 Drought, Clear Lake
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: Presentation of 2021 Drought, Clear Lake
Executive Summary: (include fiscal and staffing impact narrative):
On May 11, 2021, the Board of Supervisors passed Resolution No. 2021-55 Proclamation of Emergency Declaration for Drought Conditions. Resolution No. 2021-55 outlined reports of most recent conditions of the emergency be presented to the Board of Supervisors for determination whether emergency conditions continue to exist.
As we progress further into a dry year, representatives from the Lake County Water Resources Department, Office of Emergency Services, Environmental Health and the Lake County Drought Task Force, a workgroup organized by the California Department of Water Resources, will provide an update on the 2021 declared drought and its relationship with Clear Lake and its watershed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Presentation of 2021 Drought, Clear Lake
There was Board Consensus to bring back an item to discuss potential setbacks of wells from waterways and consensus to agree with recommendations made in the presentation.
Clerk’s notes: Lake County OES Manager Dale Carnathan introduced the item to the Board. Deputy Water Resources Director Marina Deligiannis presented the item to the Board. Deputy Special Districts Administrator Scott Hornug, Environmental Heatlh Director Craig Weatherbee, Marlys Jeane, Cal Fire Battalion Chief Jake Hannon, and Brenna Sullivan spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Eliot Hurwitz and Betsy Cawn. The following people present in the Board of Supervisors Chambers spoke: Joan Moss and Larry Christenson. No one else wished to speak and the public input portion of this item was closed.
6.611:00 A.M. - Consideration of an Urgency Ordinance Requiring Land Use Applicants to Provide Enhanced Water Analysis During a Declared Drought Emergency
Ordinance
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Planning Commission is given a difficult task to deal with many applications that have been working their way through a rigorous process to be considered eventually in their meetings. During these meetings, water has become, rightfully so, a more sensitive subject matter due to our drought conditions. The Planning Commission has requested the board's assistance verbally multiple times on direction and guidance during these hard and difficult times where economic development and the urgent need to conserve water seem to be clashing.
In the many planning commission meetings that I've observed, including the appeals that we have heard here at the Board of Supervisors, often times only well reports are provided. Well reports do not provide any scientific review on the impacts that the project may have and offer little to no information to allow our staff to analyze the cumulative impact these projects may have on the surrounding area.
I offer an urgency ordinance that provides guidance to our Community Development staff that a hydrology report is required for all projects during the duration of our drought emergency declaration and that the applicants draft a drought management plan on how to take part in our community in conserving water in comparison to pursue the full potential of their projects. This would impact all projects as water is part of all projects currently being reviewed.
Not applicable
Recommended Action
Adopt urgency ordinance providing greater details to the planning commission regarding water use for project considerations.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: Consideration of an Urgency Ordinance Requiring Land Use Applicants to Provide Enhanced Water Analysis During a Declared Drought Emergency
Executive Summary: (include fiscal and staffing impact narrative):
The Planning Commission is given a difficult task to deal with many applications that have been working their way through a rigorous process to be considered eventually in their meetings. During these meetings, water has become, rightfully so, a more sensitive subject matter due to our drought conditions. The Planning Commission has requested the board's assistance verbally multiple times on direction and guidance during these hard and difficult times where economic development and the urgent need to conserve water seem to be clashing.
In the many planning commission meetings that I've observed, including the appeals that we have heard here at the Board of Supervisors, often times only well reports are provided. Well reports do not provide any scientific review on the impacts that the project may have and offer little to no information to allow our staff to analyze the cumulative impact these projects may have on the surrounding area.
I offer an urgency ordinance that provides guidance to our Community Development staff that a hydrology report is required for all projects during the duration of our drought emergency declaration and that the applicants draft a drought management plan on how to take part in our community in conserving water in comparison to pursue the full potential of their projects. This would impact all projects as water is part of all projects currently being reviewed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt urgency ordinance providing greater details to the planning commission regarding water use for project considerations.
Chair Sabatier offered the ordinance and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Betsy Cawn, Richard Knoll, Peggie King, Daniel Tyrell, Quincy, Angie Dodd, Trey Sherrell, and Anthony Morris. No one else wished to speak and the public input portion of this item was closed.
6.711:30 A.M. - Consideration of An Interim Urgency Ordinance Imposing a Temporary Prohibition (Moratorium) On the Issuance of Early Activation Permits for Land Use Projects within the Unincorporated Area of the County of Lake
Action Item
Adopted — Pass
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Community Development Department (CDD) Ad-Hoc Committee recommends to your Board adopting this ordinance to establish a temporary prohibition (moratorium) on the issuance of early activation (EA) permits for land use projects located within the unincorporated areas of the County of Lake.
California Government Code 65858 grants the Lake County Board of Supervisors the authority to adopt an interim Urgency Ordinance to protect the public safety, health, and welfare of the residents of Lake County by prohibiting land uses that may conflict with a contemplated General Plan, Specific Plan, or zoning proposal that the County is considering, studying, or may study in a reasonable period of time.
The CDD Ad-Hoc Committee has determined the following, 1) a prohibition (moratorium) is necessary in order to address a significant backlog of applications for EA permits and to ensure that such permits are not issued without a thorough consideration of the narrowly-prescribed circumstances pursuant to which such permits may be issued and 2) an Interim Urgency Ordinance is necessary to allow the Community Development Department sufficient time to study and assess various approaches to the land use permitting process to ensure that zoning regulations are developed whereby permittees are not delayed by an early activation process when a streamlined use permit process is more advantageous to effective land use planning, offers certainty to permittees, and fosters critical environmental review and public comment.
This interim Urgency Ordinance shall take effect immediately upon its adoption by a four-fifths vote of your Board and shall continue in effect for forty-five (45) days from the date of its adoption. All EA applications submitted before the effective date of this Ordinance and deemed acceptable by the Community Development Department will be allowed to proceed in the review process.
Recommended Action
Adopt an interim Urgency Ordinance imposing a temporary prohibition (moratorium) on the issuance of early activation permits for land use projects located within the unincorporated area of the County of Lake and authorize Chair to sign.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Lake County Board of Supervisors
From: Moke Simon, District 1 Supervisor
Jessica Pyska, District 5 Supervisor
Subject: Consideration of an Interim Urgency Ordinance Imposing a Temporary Prohibition (Moratorium) On the Issuance of Early Activation Permits for Land Use Projects within the Unincorporated Area of the County of Lake
Executive Summary: (include fiscal and staffing impact narrative):
The Community Development Department (CDD) Ad-Hoc Committee recommends to your Board adopting this ordinance to establish a temporary prohibition (moratorium) on the issuance of early activation (EA) permits for land use projects located within the unincorporated areas of the County of Lake.
California Government Code 65858 grants the Lake County Board of Supervisors the authority to adopt an interim Urgency Ordinance to protect the public safety, health, and welfare of the residents of Lake County by prohibiting land uses that may conflict with a contemplated General Plan, Specific Plan, or zoning proposal that the County is considering, studying, or may study in a reasonable period of time.
The CDD Ad-Hoc Committee has determined the following, 1) a prohibition (moratorium) is necessary in order to address a significant backlog of applications for EA permits and to ensure that such permits are not issued without a thorough consideration of the narrowly-prescribed circumstances pursuant to which such permits may be issued and 2) an Interim Urgency Ordinance is necessary to allow the Community Development Department sufficient time to study and assess various approaches to the land use permitting process to ensure that zoning regulations are developed whereby permittees are not delayed by an early activation process when a streamlined use permit process is more advantageous to effective land use planning, offers certainty to permittees, and fosters critical environmental review and public comment.
This interim Urgency Ordinance shall take effect immediately upon its adoption by a four-fifths vote of your Board and shall continue in effect for forty-five (45) days from the date of its adoption. All EA applications submitted before the effective date of this Ordinance and deemed acceptable by the Community Development Department will be allowed to proceed in the review process.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Adopt an interim Urgency Ordinance imposing a temporary prohibition (moratorium) on the issuance of early activation permits for land use projects located within the unincorporated area of the County of Lake and authorize Chair to sign.
Supervisor Simon offered the ordinance and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisors Simon and Pyska presented the item to the Board. County Counsel Anita Grant and County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Mike Mitzel. The following people spoke via Zoom: Sean Connell, Mary Jane Montana, Trey Sherrill, Jennifer Smith, Daniel Tyrrell, Brenna Sullivan, Damien Ramirez, and Tony Morris. No one else wished to speak and the public input portion of this item was closed.
6.812:00 P.M. - Consideration of Presentation by the Lake Area Planning Council on the regional transportation plan and active transportation plan
Action Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As one of our Board's appointees to the Lake Area Planning Council (APC), I am requesting an opportunity, during our July 27, 2021 agenda, for APC to make a brief presentation focusing on the Regional Transportation Plan and Active Transportation Plan and the update processes.
Recommended Action
Presentation only.
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Moke Simon, District 1 Supervisor
Subject: Consideration of Presentation by the Lake Area Planning Council on the regional transportation plan and active transportation plan
Executive Summary: (include fiscal and staffing impact narrative):
As one of our Board's appointees to the Lake Area Planning Council (APC), I am requesting an opportunity, during our July 27, 2021 agenda, for APC to make a brief presentation focusing on the Regional Transportation Plan and Active Transportation Plan and the update processes.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Presentation only.
Presentation Only.
Clerk’s notes: John Sookne and Lisa Davey-Bates presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2a) Discussion and Consideration of Code Enforcement Priorities During the Drought Emergency; and b) Consideration of a Code Enforcement Ad Hoc Committee
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
A)
Code enforcement deals with a plethora of municipal code violations throughout Lake County. The amount of complaints and issues can be overwhelming and difficult to triage on a regular basis. However, during this drought emergency declaration we feel that Code Enforcement's activities should align with drought issues with specific priorities approved by the Board of Supervisors for Code Enforcement to focus on. These are the priorities below that we would like to discuss with the board to provide guidance and direction to our Code Enforcement team.
Key priorities:
- Illegal cannabis grows
- Illegal water trucks
- Hazardous vegetation
B)
We feel that with the administrative penalties, an urgency water truck ordinance, and an action plan for attacking these new priorities that a Code Enforcement Ad Hoc Committee should be created to work efficiently and collaboratively to move these action items along. The committee is suggested to consist of the following members:
- Interim Community Development Director or Designee
- County Counsel or Designee
- Code Enforcement Manager or Designee
- Sheriff or Designee
- Water District Director or Designee
- Supervisor Crandell
- Supervisor Sabatier
Not applicable
Recommended Action
A) Discuss and provide direction to staff for Code Enforcement priorities B) Consider approving the creation of the Code Enforcement Ad Hoc Committee
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Eddie "EJ" Crandell, District 3 Supervisor
Subject: a) Consideration of Code Enforcement Priorities During the Drought Emergency; and b) Consideration of a Code Enforcement Ad Hoc Committee
Executive Summary: (include fiscal and staffing impact narrative):
A)
Code enforcement deals with a plethora of municipal code violations throughout Lake County. The amount of complaints and issues can be overwhelming and difficult to triage on a regular basis. However, during this drought emergency declaration we feel that Code Enforcement's activities should align with drought issues with specific priorities approved by the Board of Supervisors for Code Enforcement to focus on. These are the priorities below that we would like to discuss with the board to provide guidance and direction to our Code Enforcement team.
Key priorities:
- Illegal cannabis grows
- Illegal water trucks
- Hazardous vegetation
B)
We feel that with the administrative penalties, an urgency water truck ordinance, and an action plan for attacking these new priorities that a Code Enforcement Ad Hoc Committee should be created to work efficiently and collaboratively to move these action items along. The committee is suggested to consist of the following members:
- Interim Community Development Director or Designee
- County Counsel or Designee
- Code Enforcement Manager or Designee
- Sheriff or Designee
- Water District Director or Designee
- Supervisor Crandell
- Supervisor Sabatier
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: A) Discuss and provide direction to staff for Code Enforcement priorities B) Consider approving the creation of the Code Enforcement Ad Hoc Committee
Direction was given to staff.
Clerk’s notes: Chair Sabatier introduced the item to the Board. County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Daniel Tyrell, Anthony Morris, Win Carey. No one else wished to speak and the public input portion of this item was closed.
7.3CivicSpark Fellow Presentation: Amendments to Chapter 23 - Clear Lake Shoreline Ordinance for the Lake County Water Resources Department
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
AmeriCorps CivicSpark Fellow Nikol Damato will present an overview of her service year with the Lake County Water Resources Department where she focused on reviewing and providing recommended modifications to the Chapter 23 - Clear Lake Shoreline Ordinance (Ordinance) on behalf of the Lake County Water Resources Department (LCWRD).
Throughout her eleven-month AmeriCorps service term, Nikol collaborated with LCWRD staff to identify gaps in the Ordinance and draft amendments to improve LCWRD's ability to manage the lakebed in the public trust. The process was highly collaborative and involved participation by the LCWRD Lakebed Management team.
In this presentation, Nikol will present the progress made thus far on amendments to the Ordinance. The presentation will include an overview of the amendment process, from interviewing LCWRD staff to facilitating collaborative workshops and meetings. Nikol will present Ordinance gaps identified through this process, detail the current status of the Ordinance amendment process, and introduce several key amendments drafted in collaboration with LCWRD staff. Finally, Nikol will present next steps for LCWRD staff to continue the process of amending the Chapter 23 - Clear Lake Shoreline Ordinance once her term of service is complete on July 30, 2021.
Recommended Action
CivicSpark Fellow Presentation: Amendments to Chapter 23 - Clear Lake Shoreline Ordinance for the Lake County Water Resources Department
Original memo text
Memorandum
Date: July 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Marina Deligiannis, Deputy Water Resources Director
Subject: CivicSpark Fellow Presentation: Amendments to Chapter 23 - Clear Lake Shoreline Ordinance for the Lake County Water Resources Department
Executive Summary: (include fiscal and staffing impact narrative):
AmeriCorps CivicSpark Fellow Nikol Damato will present an overview of her service year with the Lake County Water Resources Department where she focused on reviewing and providing recommended modifications to the Chapter 23 - Clear Lake Shoreline Ordinance (Ordinance) on behalf of the Lake County Water Resources Department (LCWRD).
Throughout her eleven-month AmeriCorps service term, Nikol collaborated with LCWRD staff to identify gaps in the Ordinance and draft amendments to improve LCWRD's ability to manage the lakebed in the public trust. The process was highly collaborative and involved participation by the LCWRD Lakebed Management team.
In this presentation, Nikol will present the progress made thus far on amendments to the Ordinance. The presentation will include an overview of the amendment process, from interviewing LCWRD staff to facilitating collaborative workshops and meetings. Nikol will present Ordinance gaps identified through this process, detail the current status of the Ordinance amendment process, and introduce several key amendments drafted in collaboration with LCWRD staff. Finally, Nikol will present next steps for LCWRD staff to continue the process of amending the Chapter 23 - Clear Lake Shoreline Ordinance once her term of service is complete on July 30, 2021.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
CivicSpark Fellow Presentation: Amendments to Chapter 23 - Clear Lake Shoreline Ordinance for the Lake County Water Resources Department
This item was pulled from the agenda.
Clerk’s notes: This item was pulled by County Administrative Officer Carol Huchingson.
7.4(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Tenth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00 and authorize the Board Chair to sign the Amendment.
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Tenth Amendment to the Agreement between the
County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00. Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? 2006
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Tenth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $95,000 |
|---|---|
| Amount Budgeted | $95,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: July 27, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A. Behavioral Health Services Director
Subject: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Tenth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00 and authorize the Board Chair to sign the Amendment.
Executive Summary: Attached, for your approval, is the Tenth Amendment to the Agreement between the
County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00. Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
If not budgeted, fill in the blanks below only:
Estimated Cost: $95,000 Amount Budgeted: $95,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? 2006
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Tenth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00 and authorize the Board Chair to sign the Amendment.
On motion of Supervisor Simon, and by vote of the Board, Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and approved Tenth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Years 2020-21 and 2021-22 for a sum of $95,000.00 and authorized the Board Chair to sign the Amendment. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Legal Counsel – Significant exposure to litigation pursuant to Government Code section 54956.9 (d)2)(e)1) – one potential case
Closed Session Item
8.2Sitting as the Board of Directors of the Lake County IHSS Public Authority: Conference with (a) Chief Negotiator M. Long and County Negotiator C. Markytan; and (b) Employee Organization: California United Homecare Workers Union Local 4034
Closed Session Item
8.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1):
Settling States v. McKesson, Cardinal Health and AmerisourceBergen (“Distributors”), and manufacturer Janssen Pharmaceuticals, Inc.,Johnson & Johnson, et al.
Closed Session Item
Clerk’s notes: The Board came out of closed session at 5:57 p.m. having taken no action.