Board Of Supervisors — Tuesday, August 17, 2021
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Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/94950037667?pwd=YXJoS2E5MHR1R1p2R0N3TnlMOUtRQT09 Passcode: 536399 Or One tap mobile: +16699006833,,94950037667#,,,,*536399# US (San Jose) +13462487799,,94950037667#,,,,*536399# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 949 5003 7667 Passcode: 536399 International numbers available: https://lakecounty.zoom.us/u/acRaBnpCkx Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 949 5003 7667 Passcode: 536399 SIP: 94950037667@zoomcrc.com Passcode: 536399
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve letter requesting State Department of Water Resources extend deadline to use available funds granted via Agreement No. 4600012946
Letter
passed on consent
Staff memo
Executive Summary
The Middle Creek Restoration Project Committee has been conducting discussions with Assemblywoman Cecilia Aguiar-Curry and her staff about obtaining an extension on using the funds provided by Department of Water Resources in order to acquire the properties in the Middle Creek Restoration Project area.
Based on information recently conveyed to the Middle Creek Restoration team, we are requesting the Board of Supervisors approve this revised letter and submit it to both our State representatives and to Department of Water Resources. Currently, the agreement has a deadline of March 31, 2022 to complete the work of acquiring properties. It is believed that the Department of Water Resources is agreeable to an extending our current agreement to June 30, 2023 providing staff an extra 15 months to accomplish our goals with property acquisition.
Not applicable
Recommended Action
Approve the letter to the State Department of Water Resources requesting an extension to Agreement No. 4600012946.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Eddie Crandell, Vice Chair and District 3 Supervisor
Scott DeLeon, Director of Water Resources
Marina Deligiannis, Deputy Director of Water Resources
Subject: Approve revised letter requesting State Department of Water Resources extend deadline to use available funds granted via Agreement No. 4600012946
Executive Summary:
The Middle Creek Restoration Project Committee has been conducting discussions with Assemblywoman Cecilia Aguiar-Curry and her staff about obtaining an extension on using the funds provided by Department of Water Resources in order to acquire the properties in the Middle Creek Restoration Project area.
Based on information recently conveyed to the Middle Creek Restoration team, we are requesting the Board of Supervisors approve this revised letter and submit it to both our State representatives and to Department of Water Resources. Currently, the agreement has a deadline of March 31, 2022 to complete the work of acquiring properties. It is believed that the Department of Water Resources is agreeable to an extending our current agreement to June 30, 2023 providing staff an extra 15 months to accomplish our goals with property acquisition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve the letter to the State Department of Water Resources requesting an extension to Agreement No. 4600012946.
5.3Adopt a Resolution Approving a Cooperative Agreement No. 21-0224-000-SA with the California Department of Food and Agriculture State Organic Inspection Program for the County of Lake
Agreement
pulled on consent
Staff memo
Executive Summary
I would like to ask the Board of Supervisors to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture for the State Organic Program (SOP) Cooperative Agreement No. 21-0224-000-SA. This agreement reimburses the county for organic activities including: registration, spot inspections, surveillance, and residue sampling (random), complaint investigations, and approved training for Fiscal Year 2021/2022. The maximum agreement amount is $4,565.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
Recommended Action
Adopt a Resolution Approving a Cooperative Agreement No. 21-0224-000-SA with the California Department of Food and Agriculture State Organic Inspection Program for the County of Lake.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Steven Hajik Agricultural Commissioner Sealer of Weights and Measures
Subject: Adopt a Resolution Approving a Cooperative Agreement No. 21-0224-000-SA with the California Department of Food and Agriculture State Organic Inspection Program for the County of Lake
Executive Summary:
I would like to ask the Board of Supervisors to adopt the attached Resolution approving the agreement with the California Department of Food and Agriculture for the State Organic Program (SOP) Cooperative Agreement No. 21-0224-000-SA. This agreement reimburses the county for organic activities including: registration, spot inspections, surveillance, and residue sampling (random), complaint investigations, and approved training for Fiscal Year 2021/2022. The maximum agreement amount is $4,565.
Should the Board adopt this Resolution, please have the chair sign and return one copy of the Agreement, one copy of the Board Resolution and return them to the Agricultural Commissioner's office for processing. A signed completed copy will be returned for your records.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☒ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Adopt a Resolution Approving a Cooperative Agreement No. 21-0224-000-SA with the California Department of Food and Agriculture State Organic Inspection Program for the County of Lake.
Clerk’s notes: This item was pulled and continued to the August 24, 2021 Board of Supervisors Meeting.
5.4Approve Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer Process with our Labor Representatives
Action Item
passed on consent
Staff memo
Executive Summary
On April 13, 2021, your Board approved changes Uniform and Clothing Purchase Policy, in concept, with the following revisions and corrections as noted below, authorizing the HR Director to initiate meet and confer with labor groups. The policy, as presented on April 13, 2021, can be found here:
https://countyoflake.legistar.com/LegislationDetail.aspx?ID=4902770&GUID=4332A63F-0C1D-41CE-939F-856643E84651
During your Board's discussion on April 13, 2021, your Board recommended language be added to policy section 1.1 encouraging the use of local vendors. Your Board also recommended that the following language in section 1.2, "Clothing allowances or purchases for these positions are prohibited unless specifically authorized by the Board of Supervisors" be stricken given that under the proposed revisions, polo shirts with logos would become allowable for general, professional and supervisory positions. In addition, during discussion, I noted the following corrections to Exhibit A:
1. "Maximum Cost" column - Jacket/windbreaker limit should be "$125"
2. "Air Quality" column - Safety Boot/Re-sole should be A, Safety Pants/Bibs should be "D"
3. "Special Districts Field Staff" - Safety Jacket/Sweatshirts should be "D" and Jacket/windbreaker should be "D".
In the weeks since, the meet and confer process has been completed.
In addition, the Auditor-Controller (A-C) has advised of tax implications for employees provided polo shirts with logos, and a corresponding undue burden on the A-C office to track and report, unless such shirts are loaned to employees and subject to return, not worn when employees are not on the clock, and used for the specific purposes of front facing contact with the public, field work, disaster response, hosting public events, and interfacing with other government entities.
As noted on Exhibit A, the loaning of items allowable under the policy is not uncommon and I reached out to two department heads presently loaning items to employees under the policy. In both situations, the department heads advised that they manage the loan and return of the items, either after each use (depending on the nature of the items), when the items wear out (at which time the department orders a replacement) or when the employment ends.
In light of the guidance received from A-C, I am recommending revision to the language pertaining to "L", to indicate that loaned items are "Available on loan from the department, to be returned to the department either after each use, when the items wear out or when the employment ends, depending on the nature of the item."
In addition, I am recommending that the designation for polo shirts for all departments authorized to purchase them be revised to reflect "L", to reflect that polo shirts are available on loan, subject to these provisions.
In addition, I have been advised of a very recent situation in which a department purchased polo shirts with logos at a cost of approximately $35 each. Your Board may recall that the amount allowable for such shirt presently stands at $50 each but on April 13, 2021, I recommended that amount be reduced to $30 each. In light of this pricing, I am now recommending the maximum cost for polo shirts be adjusted to $40 each.
Finally, I have received a request from the Water Resources department to increase the maximum allowance for waders from $100 to $200. The increased allowance would allow the department, and others that purchase waders, to purchase a sturdier pair that would be of better quality and last longer. Water Resources has also asked to have steel-toed muck boots added to their list of allowable purchases and they will be designated a "D".
All of the adjustments as described above, which have occurred since your Board approved the policy in concept on April 13, 2021, are noted in the attached Exhibit A.
Recommended Action
Staff recommends that your Board approve the revised County Uniform and Clothing Policy, including Exhibit A.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer Process with our Labor Representatives
Executive Summary:
On April 13, 2021, your Board approved changes Uniform and Clothing Purchase Policy, in concept, with the following revisions and corrections as noted below, authorizing the HR Director to initiate meet and confer with labor groups. The policy, as presented on April 13, 2021, can be found here:
https://countyoflake.legistar.com/LegislationDetail.aspx?ID=4902770&GUID=4332A63F-0C1D-41CE-939F-856643E84651
During your Board's discussion on April 13, 2021, your Board recommended language be added to policy section 1.1 encouraging the use of local vendors. Your Board also recommended that the following language in section 1.2, "Clothing allowances or purchases for these positions are prohibited unless specifically authorized by the Board of Supervisors" be stricken given that under the proposed revisions, polo shirts with logos would become allowable for general, professional and supervisory positions. In addition, during discussion, I noted the following corrections to Exhibit A:
1. "Maximum Cost" column - Jacket/windbreaker limit should be "$125"
2. "Air Quality" column - Safety Boot/Re-sole should be A, Safety Pants/Bibs should be "D"
3. "Special Districts Field Staff" - Safety Jacket/Sweatshirts should be "D" and Jacket/windbreaker should be "D".
In the weeks since, the meet and confer process has been completed.
In addition, the Auditor-Controller (A-C) has advised of tax implications for employees provided polo shirts with logos, and a corresponding undue burden on the A-C office to track and report, unless such shirts are loaned to employees and subject to return, not worn when employees are not on the clock, and used for the specific purposes of front facing contact with the public, field work, disaster response, hosting public events, and interfacing with other government entities.
As noted on Exhibit A, the loaning of items allowable under the policy is not uncommon and I reached out to two department heads presently loaning items to employees under the policy. In both situations, the department heads advised that they manage the loan and return of the items, either after each use (depending on the nature of the items), when the items wear out (at which time the department orders a replacement) or when the employment ends.
In light of the guidance received from A-C, I am recommending revision to the language pertaining to "L", to indicate that loaned items are "Available on loan from the department, to be returned to the department either after each use, when the items wear out or when the employment ends, depending on the nature of the item."
In addition, I am recommending that the designation for polo shirts for all departments authorized to purchase them be revised to reflect "L", to reflect that polo shirts are available on loan, subject to these provisions.
In addition, I have been advised of a very recent situation in which a department purchased polo shirts with logos at a cost of approximately $35 each. Your Board may recall that the amount allowable for such shirt presently stands at $50 each but on April 13, 2021, I recommended that amount be reduced to $30 each. In light of this pricing, I am now recommending the maximum cost for polo shirts be adjusted to $40 each.
Finally, I have received a request from the Water Resources department to increase the maximum allowance for waders from $100 to $200. The increased allowance would allow the department, and others that purchase waders, to purchase a sturdier pair that would be of better quality and last longer. Water Resources has also asked to have steel-toed muck boots added to their list of allowable purchases and they will be designated a "D".
All of the adjustments as described above, which have occurred since your Board approved the policy in concept on April 13, 2021, are noted in the attached Exhibit A.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that your Board approve the revised County Uniform and Clothing Policy, including Exhibit A.
5.5Adopt Resolution Amending Resolution No. 2021-68 and the Position Allocation Chart for Fiscal Year 2021-22 Establishing Position Allocations for Fiscal Year 2021-2022, Budget Unit No. 1121, Auditor-Controller/County Clerk
Report
passed on consent
Staff memo
Executive Summary
The County Property Tax Coordinator, Amanda Johnson will be leaving Lake County to take a position in the San Mateo County Auditor-Controller's Office as their Property Tax Division Manager. This is a significant loss to Lake County, and a well-deserved promotion and life change for Amanda. Understanding the importance of her position and the skills she has acquired in this position over the past five years, Amanda has kindly provided us with a sixty day notice with the goal to allow a satisfactory cross over transition period.
Consequently and through the extraordinary efforts of our Human Resources Department and the management team here in the Auditor-Controller's Office, we have been able to complete the recruitment process in record time and we have found an excellent candidate that is ready to start immediately. I am submitting the attached resolution requesting a temporary increase in our position allocation to facilitate a cross over training period prior to Amanda's departure. Your Board's approval allowing us to temporarily increase our Property Tax Coordinator position allocation will provide us with the opportunity to facilitate critical knowledge transfer in this unique County position.
I appreciate your consideration and respectfully request your approval of the attached resolution.
Recommended Action
Adopt A Resolution Amending Resolution No. 2021-68 and the Position Allocation Chart for Fiscal Year 2021-22 Establishing Position Allocations for Fiscal Year 2021-2022, Budget Unit No. 1121, Auditor-Controller/County Clerk
Original memo text
Memorandum
Date: August 10, 2021
To: The Honorable Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller/County Clerk
Subject: Temporary Position Allocation Increase
Executive Summary:
The County Property Tax Coordinator, Amanda Johnson will be leaving Lake County to take a position in the San Mateo County Auditor-Controller's Office as their Property Tax Division Manager. This is a significant loss to Lake County, and a well-deserved promotion and life change for Amanda. Understanding the importance of her position and the skills she has acquired in this position over the past five years, Amanda has kindly provided us with a sixty day notice with the goal to allow a satisfactory cross over transition period.
Consequently and through the extraordinary efforts of our Human Resources Department and the management team here in the Auditor-Controller's Office, we have been able to complete the recruitment process in record time and we have found an excellent candidate that is ready to start immediately. I am submitting the attached resolution requesting a temporary increase in our position allocation to facilitate a cross over training period prior to Amanda's departure. Your Board's approval allowing us to temporarily increase our Property Tax Coordinator position allocation will provide us with the opportunity to facilitate critical knowledge transfer in this unique County position.
I appreciate your consideration and respectfully request your approval of the attached resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt A Resolution Amending Resolution No. 2021-68 and the Position Allocation Chart for Fiscal Year 2021-22 Establishing Position Allocations for Fiscal Year 2021-2022, Budget Unit No. 1121, Auditor-Controller/County Clerk
5.6Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.7Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.8Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.9Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.10Approve the Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions
Executive Summary:
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.11Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.12Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.13Adopt Resolution Approving Right-of-Way Certification for Witter Springs Road at Cooper Creek Bridge - Replacement Project No. BRLO-5914(078)
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As state funds will be used for the subject project, Caltrans requires Certification that all Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right of Way certification.
Recommended Action
Approve the attached Resolution and Right of Way certification and authorize the Chair to sign the Resolution.
Original memo text
Memorandum
Date: August 4, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Adopt Resolution Approving Right-of-Way Certification for Witter Springs Road at Cooper Creek Bridge - Replacement Project No. BRLO-5914(078)
Executive Summary: (include fiscal and staffing impact narrative):
As state funds will be used for the subject project, Caltrans requires Certification that all Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right of Way certification.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the attached Resolution and Right of Way certification and authorize the Chair to sign the Resolution.
5.14a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
Agreement
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
As your Board is aware, Gordon Haggitt retired as County Surveyor on August 6, 2021. Unfortunately, recruitment for his position has been ongoing for many months without any success. As an interim measure until the Department is able to hire a permanent employee, we recommend that the County of Lake contract with the County of Sonoma to provide County Surveyor functions. Today's item proposes for your Board's consideration a Professional Services Agreement between Counties, and appointment of Mr. Leonard H. Gabrielson as interim County Surveyor.
Enclosed for your Board's review is the Professional Services Agreement with the County of Sonoma. Please note that staff has conferred with Administration and payment for costs associated with this agreement shall be funded with salary savings from the vacated County Surveyor and Deputy County Surveyor positions in BU 1908.
The Lake County Code Chapter 2, Article V authorizes the Board of Supervisors to appoint the County Surveyor of the County of Lake. In accordance with that provision, your Board needs to appoint the County of Sonoma Surveyor, Mr. Leonard H. Gabrielson, as the County of Lake County Surveyor.
Recommendation
a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions and authorize the Chair to sign, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
Recommended Action
a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions and authorize the Chair to sign, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
Original memo text
Memorandum
Date: August 6, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
Executive Summary: (include fiscal and staffing impact narrative):
As your Board is aware, Gordon Haggitt retired as County Surveyor on August 6, 2021. Unfortunately, recruitment for his position has been ongoing for many months without any success. As an interim measure until the Department is able to hire a permanent employee, we recommend that the County of Lake contract with the County of Sonoma to provide County Surveyor functions. Today's item proposes for your Board's consideration a Professional Services Agreement between Counties, and appointment of Mr. Leonard H. Gabrielson as interim County Surveyor.
Enclosed for your Board's review is the Professional Services Agreement with the County of Sonoma. Please note that staff has conferred with Administration and payment for costs associated with this agreement shall be funded with salary savings from the vacated County Surveyor and Deputy County Surveyor positions in BU 1908.
The Lake County Code Chapter 2, Article V authorizes the Board of Supervisors to appoint the County Surveyor of the County of Lake. In accordance with that provision, your Board needs to appoint the County of Sonoma Surveyor, Mr. Leonard H. Gabrielson, as the County of Lake County Surveyor.
Recommendation
a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions and authorize the Chair to sign, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
a) Approve a Professional Services Agreement Between the County of Lake and County of Sonoma for Interim County Surveyor Functions and authorize the Chair to sign, and b) Appoint Leonard H. Gabrielson as Interim County Surveyor
5.15Accept donation of a vehicle estimated in the amount of $51,000 from the Center to Combat Human Trafficking
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department, along with the Butte, Humboldt, Mendocino and Trinity County Sheriff's Departments have each been offered a vehicle from the Center to Combat Human Trafficking. These agencies will be working together to combat human trafficking and transnational criminal enterprises that operate within our region. These vehicles will support general law enforcement operations within the region, and will also be used in support of the multi-jurisdictional investigations. As part of the agreement, the Lake County Sheriff's Department will be making payment estimated in the amount of $4,510.19 (see attached spreadsheet) for payment of sales tax and license fees. These fees will be paid from the Sheriff's Pursuit fund 2217 object code 62.72. The vehicle will be added to the department's fixed asset inventory upon receipt.
The Sheriff's Department requests your Boards' approval to accept this donation in accordance with Government Code Section 25355 and County Policies and Procedures, Section 10-75.
Not applicable
Recommended Action
Accept donation of a vehicle estimated in the amount of $51,000 from the Center to Combat Human Trafficking
Original memo text
Memorandum
Date: July 31, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Acceptance of the donation of a vehicle estimated in the amount of $51,000 from the Center to Combat Human Trafficking
Executive Summary: The Lake County Sheriff's Department, along with the Butte, Humboldt, Mendocino and Trinity County Sheriff's Departments have each been offered a vehicle from the Center to Combat Human Trafficking. These agencies will be working together to combat human trafficking and transnational criminal enterprises that operate within our region. These vehicles will support general law enforcement operations within the region, and will also be used in support of the multi-jurisdictional investigations. As part of the agreement, the Lake County Sheriff's Department will be making payment estimated in the amount of $4,510.19 (see attached spreadsheet) for payment of sales tax and license fees. These fees will be paid from the Sheriff's Pursuit fund 2217 object code 62.72. The vehicle will be added to the department's fixed asset inventory upon receipt.
The Sheriff's Department requests your Boards' approval to accept this donation in accordance with Government Code Section 25355 and County Policies and Procedures, Section 10-75.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Accept donation of a vehicle estimated in the amount of $51,000 from the Center to Combat Human Trafficking
5.16Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Lake County Sheriff's Department participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures is required to be submitted after the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2021.
Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes.
$1,300.00 in federal asset forfeiture monies was received during the 2020/21 fiscal year.
Not applicable
Recommended Action
Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.
Original memo text
Memorandum
Date: August 4, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.
Executive Summary: The Lake County Sheriff's Department participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures is required to be submitted after the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2021.
Approval of the Equitable Sharing agreement allows Lake County to be eligible for asset forfeiture proceeds. These monies are used primarily for training purposes.
$1,300.00 in federal asset forfeiture monies was received during the 2020/21 fiscal year.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and authorize the Sheriff and Chairman to sign.
5.17Approve electronic submission of the FY21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,405, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the Chairman to sign all grant documents
Action Item
passed on consent
Staff memo
Executive Summary
: The Lake County Sheriff's Department is applying for a grant available from the US Department of Justice that provides funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,405
The Sheriff's Department will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Please authorize the Chairperson of the Board to sign the Grant Award and Special Conditions and provide a minute order for FY21 JAG. Each page of the grant assurances must be initialed in blue ink. This application will be electronically uploaded.
Not applicable
Recommended Action
Approve electronic submission of the FY21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,405, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the Chairman to sign all grant documents
Original memo text
Memorandum
Date: August 5, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve electronic submission of the FY21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,405, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the Chairman to sign all grant documents
Executive Summary: : The Lake County Sheriff's Department is applying for a grant available from the US Department of Justice that provides funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,405
The Sheriff's Department will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Please authorize the Chairperson of the Board to sign the Grant Award and Special Conditions and provide a minute order for FY21 JAG. Each page of the grant assurances must be initialed in blue ink. This application will be electronically uploaded.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve electronic submission of the FY21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,405, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the Chairman to sign all grant documents
5.18(Sitting as the Lake County Watershed Protection District) Approve Amendment One (1) to the Agreement between the County of Lake and Monument Inc. for appraisal and acquisition services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Agreement
passed on consent
Motion carried · 4 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
In December, 2020 your Board approved an Agreement between the County of Lake and Monument, Inc. for Appraisal and Acquisition Services related to the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Since that agreement was approved, staff has determined that additional services are needed for the project, including:
1. Preparation of an overall Relocation Plan for the project;
2. Completion of Relocation Analyses for three (3) additional residential properties; and,
3. Completion of Plats and Legal Descriptions for partial property acquisitions;
At staff's request, Monument, Inc. has provided a cost proposal for the work, which includes the use of a local Land Surveying company, Conser Land Surveying, to complete item #3 above. The proposal is attached for your information.
Monument Inc.'s original proposal included appraisal and relocation assistance services for forty-six (46) parcels in the Project area. No residential relocations were expected or accounted for in the original scope of work. In order to reduce acquisition costs, three parcels were identified as "partial acquisitions" whereby only the portion of property affected by the Project was purchased, however the Agreement the County has with the State identifies those properties as full acquisitions, which triggers the need for the residential relocations. An overall Relocation Plan is required, which details the proposed relocations for the project and analyzes the local market conditions and availability of replacement housing for the people being displaced. It is required to ensure that a public agency does not put undue hardship on relocated individuals as result of their project.
Recommended Action
Approve Amendment One (1) to the Agreement between the County of Lake and Monument Inc. of an increase of $82,500.00 for a total cost of $269,900.00 for appraisal and acquisition services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
Original memo text
Memorandum
Date: August 5, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
Sitting as the Board of Directors for the Lake County Watershed Protection
District
From: Scott De Leon, Public Works Director
Subject: (Sitting as the Lake County Watershed Protection District) Approve Amendment One (1) to the Agreement between the County of Lake and Monument Inc. for appraisal and acquisition services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
In December, 2020 your Board approved an Agreement between the County of Lake and Monument, Inc. for Appraisal and Acquisition Services related to the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Since that agreement was approved, staff has determined that additional services are needed for the project, including:
1. Preparation of an overall Relocation Plan for the project;
2. Completion of Relocation Analyses for three (3) additional residential properties; and,
3. Completion of Plats and Legal Descriptions for partial property acquisitions;
At staff's request, Monument, Inc. has provided a cost proposal for the work, which includes the use of a local Land Surveying company, Conser Land Surveying, to complete item #3 above. The proposal is attached for your information.
Monument Inc.'s original proposal included appraisal and relocation assistance services for forty-six (46) parcels in the Project area. No residential relocations were expected or accounted for in the original scope of work. In order to reduce acquisition costs, three parcels were identified as "partial acquisitions" whereby only the portion of property affected by the Project was purchased, however the Agreement the County has with the State identifies those properties as full acquisitions, which triggers the need for the residential relocations. An overall Relocation Plan is required, which details the proposed relocations for the project and analyzes the local market conditions and availability of replacement housing for the people being displaced. It is required to ensure that a public agency does not put undue hardship on relocated individuals as result of their project.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve Amendment One (1) to the Agreement between the County of Lake and Monument Inc. of an increase of $82,500.00 for a total cost of $269,900.00 for appraisal and acquisition services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.18. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, moved to reopen the consent agenda. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.18 with the exception of item 5.3 which was pulled and continued to the next Board Meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.18 with the exception of items 5.2 and 5.3 which were pulled and continued to the next Board Meeting. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public members Ceva Guimelli, Fred Domingo, Luisa Acosta, Diana Wilder, Fernando Arroyo, Tom Slaight, Will Tuttle, Jennifer Denham, Bart Levinson, Madeline Buller, Ahava Rose, and Julia Bono spoke.
6.29:06 A.M. - Presentation on SB 1383, Reducing Short-Lived Climate Pollutants in California
Presentation
Staff memo
Executive Summary
In November 2020 the state approved regulations implementing SB 1383, which established statewide methane emission reduction targets. As it pertains to solid waste management, SB 1383 establishes aggressive targets to achieve by year 2025 a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level; and establishes an additional target that not less than 20 percent of currently disposed edible food is recovered for human consumption by 2025. The purpose of this presentation is to provide an overview of the tasks and activities the County must address to ensure compliance.
SB 1383 is intended to alleviate the impact of short-lived climate pollutants, namely methane emissions created by dairy and livestock as well as organic waste. Organic waste is food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper waste that is mixed in with food waste. Landfilling of organic waste leads to the anaerobic breakdown of that material, which in turn creates methane.
SB 1383 includes significant implications for most local governments that provide solid waste collection services and facilities involved in the disposal of organic waste. Responsibilities placed upon local governments include:
� Provide organic waste (including food waste) collection to all residents and businesses;
� Assess current organics recycling capacity, and develop plans to expand if needed;
� Procure recycled organic waste products like compost, mulch, and renewable natural gas (RNG) at state mandated levels based on population;
� Establish an edible food recovery program that recovers edible food prior to going into the waste stream;
� Conduct outreach and education to all affected parties, including generators, haulers, facilities, edible food recovery organizations, and city/county departments;
� Analyze the potential impacts to the landfill resulting from the implementation of SB 1383
� Maintain accurate and timely records of SB 1383 compliance.
In recognition of the substantial challenges of implementing organics collection and expanding recycling facilities in rural areas, the regulations offer exemptions to counties with populations less than 70,000. This would exempt such counties from the requirements to provide organic waste collection services to all commercial and residential generators, organic waste capacity planning, and procurement of organic waste products. The entirety of Lake County (unincorporated and incorporated) is eligible for this exemption.
However, other components of SB 1383 are still applicable to Lake County and extend well beyond the solid waste arena. To that end multiple county departments are moving forward with steps to be in compliance with the non-exempt components of the law that fall in their area of responsibility, such as:
* Edible Food Recovery Program (Environmental Health)
* CalGreen Building Standards and Model Water Efficient Landscaping Ordinance (Community Development)
* Recycled Paper Product Procurement (Public Services)
* Landfill Status Impact Report (Public Services)
Should the Board wish to take advantage of the rural jurisdiction exemption, it must pass a resolution including findings as to the purpose and need for the exemption. Attached for the Board's consideration is a resolution exempting Lake County from the organic waste collection service requirements for commercial and residential generators.
Recommended Action
Staff recommends the Board of Supervisors adopt the attached resolution exempting the County of Lake from the organic waste collection service requirements for commercial and residential generators; and provide direction to staff.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Presentation on SB 1383, Reducing Short-Lived Climate Pollutants in California
Executive Summary:
In November 2020 the state approved regulations implementing SB 1383, which established statewide methane emission reduction targets. As it pertains to solid waste management, SB 1383 establishes aggressive targets to achieve by year 2025 a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level; and establishes an additional target that not less than 20 percent of currently disposed edible food is recovered for human consumption by 2025. The purpose of this presentation is to provide an overview of the tasks and activities the County must address to ensure compliance.
SB 1383 is intended to alleviate the impact of short-lived climate pollutants, namely methane emissions created by dairy and livestock as well as organic waste. Organic waste is food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper waste that is mixed in with food waste. Landfilling of organic waste leads to the anaerobic breakdown of that material, which in turn creates methane.
SB 1383 includes significant implications for most local governments that provide solid waste collection services and facilities involved in the disposal of organic waste. Responsibilities placed upon local governments include:
� Provide organic waste (including food waste) collection to all residents and businesses;
� Assess current organics recycling capacity, and develop plans to expand if needed;
� Procure recycled organic waste products like compost, mulch, and renewable natural gas (RNG) at state mandated levels based on population;
� Establish an edible food recovery program that recovers edible food prior to going into the waste stream;
� Conduct outreach and education to all affected parties, including generators, haulers, facilities, edible food recovery organizations, and city/county departments;
� Analyze the potential impacts to the landfill resulting from the implementation of SB 1383
� Maintain accurate and timely records of SB 1383 compliance.
In recognition of the substantial challenges of implementing organics collection and expanding recycling facilities in rural areas, the regulations offer exemptions to counties with populations less than 70,000. This would exempt such counties from the requirements to provide organic waste collection services to all commercial and residential generators, organic waste capacity planning, and procurement of organic waste products. The entirety of Lake County (unincorporated and incorporated) is eligible for this exemption.
However, other components of SB 1383 are still applicable to Lake County and extend well beyond the solid waste arena. To that end multiple county departments are moving forward with steps to be in compliance with the non-exempt components of the law that fall in their area of responsibility, such as:
* Edible Food Recovery Program (Environmental Health)
* CalGreen Building Standards and Model Water Efficient Landscaping Ordinance (Community Development)
* Recycled Paper Product Procurement (Public Services)
* Landfill Status Impact Report (Public Services)
Should the Board wish to take advantage of the rural jurisdiction exemption, it must pass a resolution including findings as to the purpose and need for the exemption. Attached for the Board's consideration is a resolution exempting Lake County from the organic waste collection service requirements for commercial and residential generators.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends the Board of Supervisors adopt the attached resolution exempting the County of Lake from the organic waste collection service requirements for commercial and residential generators; and provide direction to staff.
Presentation Only.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Letter Authorizing North Coast Opportunities to Apply on behalf of Lake County Risk Reduction Authority for the 2021 California Fire Safe Council County Coordinators Grant Project and serve as the Grant Subrecipient
Letter
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Risk Reduction Authority (LCRRA) is applying for the 2021 California Fire Safe Council County Coordinators Grant Project. This letter gives North Coast Opportunities the authorization to apply for this grant and serve as Grant Subrecipient.
The objective of the County Coordinators Grant is to educate, encourage, and develop county-wide collaboration and coordination among various wildfire mitigation groups operating within counties containing State Responsibility Area (SRA) lands. Up to 24 counties will receive a one-time grant of $175,000 to cover administrative costs relevant to county-wide coordination efforts, including but not limited to the salary, support, and administrative costs for a designated County Coordinator.
Recommended Action
Approve Letter Authorizing North Coast Opportunities to Apply on behalf of Lake County Risk Reduction Authority for the 2021 California Fire Safe Council County Coordinators Grant Project, serve as the Grant Subrecipient and authorize the Chair to sign.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Moke Simon, District One Supervisor
Jessica Pyska, District Five Supervisor
Subject: Consideration of Letter Authorizing North Coast Opportunities to Apply on behalf of Lake County Risk Reduction Authority for the 2021 California Fire Safe Council County Coordinators Grant Project and serve as the Grant Subrecipient
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Risk Reduction Authority (LCRRA) is applying for the 2021 California Fire Safe Council County Coordinators Grant Project. This letter gives North Coast Opportunities the authorization to apply for this grant and serve as Grant Subrecipient.
The objective of the County Coordinators Grant is to educate, encourage, and develop county-wide collaboration and coordination among various wildfire mitigation groups operating within counties containing State Responsibility Area (SRA) lands. Up to 24 counties will receive a one-time grant of $175,000 to cover administrative costs relevant to county-wide coordination efforts, including but not limited to the salary, support, and administrative costs for a designated County Coordinator.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Letter Authorizing North Coast Opportunities to Apply on behalf of Lake County Risk Reduction Authority for the 2021 California Fire Safe Council County Coordinators Grant Project, serve as the Grant Subrecipient and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Letter Authorizing North Coast Opportunities to Apply on behalf of Lake County Risk Reduction Authority for the 2021 California Fire Safe Council County Coordinators Grant Project and serve as the Grant Subrecipient. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisor Simon presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Bart Levinson. No one else wished to speak and the public input portion of this item was closed.
7.3Consideration of Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Action Item
Staff memo
Executive Summary
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons,
Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities.
At that time, your Board directed staff to develop a trigger leading to rescission of the Ordinance when conditions improve.
Consistent with the policy of local schools, under the proposed Amendment, the Ordinance would remain in place as long as the COVID-19 transmission rate in Lake County is "Moderate" or above.
"Moderate" transmission, as defined by the California Department of Public Health, is not more than 5.9 cases/100,000 and testing positivity not more than 4.9%.
When the transmission rate in Lake County falls below "Moderate", the Ordinance will be calendared for
reconsideration at the next meeting of your Board. Depending on the timing, the Ordinance would be taken up as a regular agenda item on your next agenda, as an "extra" agenda item given the emergent nature if your regular agenda has already been posted, or a during special meeting of your Board. Based
on transmission rate and other critical factors including local Emergency Room and ICU capacities, your
Board may then consider taking action to rescind the Ordinance.
Recommended Action
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of
COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Executive Summary:
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons,
Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities.
At that time, your Board directed staff to develop a trigger leading to rescission of the Ordinance when conditions improve.
Consistent with the policy of local schools, under the proposed Amendment, the Ordinance would remain in place as long as the COVID-19 transmission rate in Lake County is "Moderate" or above.
"Moderate" transmission, as defined by the California Department of Public Health, is not more than 5.9 cases/100,000 and testing positivity not more than 4.9%.
When the transmission rate in Lake County falls below "Moderate", the Ordinance will be calendared for
reconsideration at the next meeting of your Board. Depending on the timing, the Ordinance would be taken up as a regular agenda item on your next agenda, as an "extra" agenda item given the emergent nature if your regular agenda has already been posted, or a during special meeting of your Board. Based
on transmission rate and other critical factors including local Emergency Room and ICU capacities, your
Board may then consider taking action to rescind the Ordinance.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of
COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Discussion Only, No Action Taken.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of (a) Addition of Special Meeting Dates to the Board’s Annual Meeting Calendar for 2021, for the Purpose of Redistricting Public Hearings (b) Redistricting Public Hearing Schedule
Public Hearing
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, Census data is collected every ten years, and in the year following, Counties are responsible to undertake "Redistricting," to ensure that Supervisorial Districts are essentially equivalent, in terms of population.
On May 11, 2021, you approved an Agreement with Prentice Long, PC, for Redistricting Consulting Services, and Ms. Long, her team, and County staff have been preparing to facilitate an open and inclusive Redistricting process.
Pursuant to California Elections Code Section 21507.1, your Board is required to hold a series of five Public Hearings, to receive input regarding potential changes to District Boundaries. At least one of these meetings must be in the evening or on a weekend day, to enable broad participation.
The Public Hearing Schedule proposed below prioritizes inclusivity, and also approval of final boundaries and maps at the earliest practical point. Presently, the County anticipates receiving final Census data, as reconciled by the State of California, in early-mid September. Final maps must be approved no later than December 15. Our Registrar of Voters, Maria Valadez, indicates November 30 will more reasonably allow her office to prepare for Candidate Filings and other Election-related activities potentially affected by the Redistricting process.
Tuesday, August 31: Public Hearing #1 - Intro to the Process
Special Meeting, with the Redistricting Public Hearing to be a Timed Item for 1 or 2pm
Saturday, October 2: Public Hearing #2 - Communities of Interest
Special Meeting, at 10am, solely to conduct this Redistricting Public Hearing
Tuesday, November 2: Public Hearing #3 - Draft Maps Presented
Regular Board Meeting, Timed Item for 6pm
Tuesday November 30: Public Hearing #4 - Final Approval of Boundaries/Maps
Special Meeting, at 9am, with the Public Hearing to be a Timed Item soon after 9am
In order to adopt this proposed schedule, your Board will first need to approve addition of the three Special Meetings to your Calendar: Tuesday, August 31, to commence at 1pm; Saturday, October 2, to commence at 10am; and Tuesday, November 30, to commence at 9am.
Staff therefore recommends your Board take the following actions: a) Approve addition of three Special Meetings, as described here; and b) Adopt the proposed Public Hearing Schedule.
Recommended Action
(a) Approve the addition Special Meetings (Tuesday, August 31, to commence at 1pm; Saturday, October 2, to commence at 10am; and Tuesday, November 30, to commence at 9am); and b) Adopt the proposed Public Hearing Schedule.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of (a) Addition of Special Meeting Dates to the Board's Annual Meeting Calendar for 2021, for the Purpose of Redistricting Public Hearings (b) Redistricting Public Hearing Schedule
Executive Summary:
As your Board is aware, Census data is collected every ten years, and in the year following, Counties are responsible to undertake "Redistricting," to ensure that Supervisorial Districts are essentially equivalent, in terms of population.
On May 11, 2021, you approved an Agreement with Prentice Long, PC, for Redistricting Consulting Services, and Ms. Long, her team, and County staff have been preparing to facilitate an open and inclusive Redistricting process.
Pursuant to California Elections Code Section 21507.1, your Board is required to hold a series of five Public Hearings, to receive input regarding potential changes to District Boundaries. At least one of these meetings must be in the evening or on a weekend day, to enable broad participation.
The Public Hearing Schedule proposed below prioritizes inclusivity, and also approval of final boundaries and maps at the earliest practical point. Presently, the County anticipates receiving final Census data, as reconciled by the State of California, in early-mid September. Final maps must be approved no later than December 15. Our Registrar of Voters, Maria Valadez, indicates November 30 will more reasonably allow her office to prepare for Candidate Filings and other Election-related activities potentially affected by the Redistricting process.
Tuesday, August 31: Public Hearing #1 - Intro to the Process
Special Meeting, with the Redistricting Public Hearing to be a Timed Item for 1 or 2pm
Saturday, October 2: Public Hearing #2 - Communities of Interest
Special Meeting, at 10am, solely to conduct this Redistricting Public Hearing
Tuesday, November 2: Public Hearing #3 - Draft Maps Presented
Regular Board Meeting, Timed Item for 6pm
Tuesday November 30: Public Hearing #4 - Final Approval of Boundaries/Maps
Special Meeting, at 9am, with the Public Hearing to be a Timed Item soon after 9am
In order to adopt this proposed schedule, your Board will first need to approve addition of the three Special Meetings to your Calendar: Tuesday, August 31, to commence at 1pm; Saturday, October 2, to commence at 10am; and Tuesday, November 30, to commence at 9am.
Staff therefore recommends your Board take the following actions: a) Approve addition of three Special Meetings, as described here; and b) Adopt the proposed Public Hearing Schedule.
If not budgeted, fill in the blanks below only:
Estimated Cost: __________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve the addition Special Meetings (Tuesday, August 31, to commence at 1pm; Saturday, October 2, to commence at 10am; and Tuesday, November 30, to commence at 9am); and b) Adopt the proposed Public Hearing Schedule.
On motion of Supervisor Simon, and by vote of the Board, approved addition of Special Meetings (Tuesday, August 31, to commence at 9:00am; Saturday, October 2, to commence at 10am; and Tuesday, November 30, to commence at 9am). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Discussion and Consideration of an Ordinance Amending Article VII of Chapter 13 of the Lake County Code relating to Administrative Fines and Penalties
Ordinance
Staff memo
Executive Summary
Attached here for your Board's review and consideration is a draft of an ordinance which would amend Article VII of Chapter 13 of the Lake County Code relating to Administrative Fines and Penalties.
Your Board had requested a number of changes/additions/inclusions to be made to Article VII. I have endeavored to make those adjustments here and did make some clarifying adjustments as well to avoid a disjointed presentation of this Article. Rather than try to address several types of violations individually, I strengthened the penalty provisions as to all violations. The changes did require some reorganization and redrafting of certain of the penalty provisions to effectuate your Board's intent, avoid confusion, and maintain a "readability" to the ordinance in order to engender compliance.
Chapter 13 has been a continual work in progress for many years. Unfortunately, as would be expected, that leads to a certain disjointed quality throughout. It is my recommendation that a great deal of additional work be done to streamline and organize this Chapter.
I am hopeful the track changes will present clearly in the draft document, but in the event that is not the case, the changes to the ordinance appear as follows:
1. Title of the Ordinance to reflect it addresses both fines and penalties
2. Definitions -Section 13-4 7 (f) removed the word "business" from the first line of the definition of "cannabis operations" to now read, "any activity".
3. Imposition of Administrative Penalties - Incorporated into Section 13-48, all provisions relating to penalty amounts, rather than interspersed throughout the Article
a. 48.2 reflects a more aggressive approach to infractions should any violations of County Code be charged as such.
b. 48.3 reflects a more aggressive approach for all violations of County Code, which will include violations relating to abandoned vehicles under the AVA Program.
Please note that the penalties accrue from the date of the transmittal of the Notice of Violation through abatement. Additionally included is a further possible penalty in situations when a response addressing an abatement plan is requested and not timely provided. If you approve the accrual of penalties from the date of the transmittal, you may find the additional penalty unnecessary.
c. 48.4 now describes the administrative penalties for failure to obtain or maintain a permit for cannabis cultivation. In addition to the graduated penalties which already exist, a per cannabis plant penalty has been included here in subdivision c of section 48.4 for situations where no permit has been obtained. There is also an additional reference to summary abatement procedures when appropriate.
d. 48.5 adds an interest provision.
e. 48.7 Notice of Violation includes language that a Notice of Violation may require the Responsible Person to respond to and address the violations in a written abatement plan within 15 days of the date of transmittal of the Notice of Violation.
4. The strike-through notations in former provisions 13-51 and 13-52 indicate the repositioning and renumbering as noted above.
5. Section 52. 7 includes additional language to require the Enforcement Officer, or if unavailable, a supervisor to be present at the administrative hearing.
This draft is presented on this date to receive any further direction as to any additions, and/or changes to be made.
Thank you.
Recommended Action
Direction to staff.
Original memo text
Memorandum
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Anita L. Grant, County Counsel
Subject: Discussion and Consideration of an Ordinance Amending Article VII of Chapter 13 of the Lake County Code relating to Administrative Fines and Penalties
Executive Summary:
Attached here for your Board's review and consideration is a draft of an ordinance which would amend Article VII of Chapter 13 of the Lake County Code relating to Administrative Fines and Penalties.
Your Board had requested a number of changes/additions/inclusions to be made to Article VII. I have endeavored to make those adjustments here and did make some clarifying adjustments as well to avoid a disjointed presentation of this Article. Rather than try to address several types of violations individually, I strengthened the penalty provisions as to all violations. The changes did require some reorganization and redrafting of certain of the penalty provisions to effectuate your Board's intent, avoid confusion, and maintain a "readability" to the ordinance in order to engender compliance.
Chapter 13 has been a continual work in progress for many years. Unfortunately, as would be expected, that leads to a certain disjointed quality throughout. It is my recommendation that a great deal of additional work be done to streamline and organize this Chapter.
I am hopeful the track changes will present clearly in the draft document, but in the event that is not the case, the changes to the ordinance appear as follows:
1. Title of the Ordinance to reflect it addresses both fines and penalties
2. Definitions -Section 13-4 7 (f) removed the word "business" from the first line of the definition of "cannabis operations" to now read, "any activity".
3. Imposition of Administrative Penalties - Incorporated into Section 13-48, all provisions relating to penalty amounts, rather than interspersed throughout the Article
a. 48.2 reflects a more aggressive approach to infractions should any violations of County Code be charged as such.
b. 48.3 reflects a more aggressive approach for all violations of County Code, which will include violations relating to abandoned vehicles under the AVA Program.
Please note that the penalties accrue from the date of the transmittal of the Notice of Violation through abatement. Additionally included is a further possible penalty in situations when a response addressing an abatement plan is requested and not timely provided. If you approve the accrual of penalties from the date of the transmittal, you may find the additional penalty unnecessary.
c. 48.4 now describes the administrative penalties for failure to obtain or maintain a permit for cannabis cultivation. In addition to the graduated penalties which already exist, a per cannabis plant penalty has been included here in subdivision c of section 48.4 for situations where no permit has been obtained. There is also an additional reference to summary abatement procedures when appropriate.
d. 48.5 adds an interest provision.
e. 48.7 Notice of Violation includes language that a Notice of Violation may require the Responsible Person to respond to and address the violations in a written abatement plan within 15 days of the date of transmittal of the Notice of Violation.
4. The strike-through notations in former provisions 13-51 and 13-52 indicate the repositioning and renumbering as noted above.
5. Section 52. 7 includes additional language to require the Enforcement Officer, or if unavailable, a supervisor to be present at the administrative hearing.
This draft is presented on this date to receive any further direction as to any additions, and/or changes to be made.
Thank you.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Direction to staff.
Discussion Only, No Action Taken.
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Solid Waste Handling and Collection Company Change of Assignment
Action Item
Staff memo
Executive Summary
For nearly 15 years, Lake County Waste Solutions, Inc. (LCWS) has been the County's contracted solid waste handling and collection company for the unincorporated county areas located generally north and west of Clear Lake. On July 14th of this year, LCWS ownership notified County staff of their intent to sell the company to Waste Connections, Inc. (WCI). The existing agreement between the County and LCWS includes a provision that a change in control of the company's franchise shall be dependent upon consent of the County, as expressed by resolution of the Board of Supervisors.
As a condition of the County's consideration of a change of control, LCWS is required to provide specific documentation evidencing the proposed new company's ability to satisfactorily perform the same level of solid waste handling and collection services. On August 4th, LCWS provided a complete documentation package including WCI's financial statements, references at other California municipalities where WCI has demonstrated at least seven years of satisfactory municipal solid waste experience, and a copy of the purchase agreement between the two companies. Staff has reviewed the information, contacted numerous agencies who are under contract with WCI for municipal solid waste and recycling collection services, and met with senior management of WCI. Consequently staff recommends the Board of Supervisors approve the included draft resolution to demonstrate the County's consent to the change in control from LCWS to WCI.
It should be noted that WCI is purchasing all operations under the control of C&S Group Holdings, Inc. This not only includes LCWS but also Clearlake Waste Solutions which serves the City of Clearlake, Ukiah Waste Solutions which serves the City of Ukiah, and the Lake County Transfer Station and Recycling Center at 230 Soda Bay Road in Lakeport, among others.
Recommended Action
Staff recommends the Board of Supervisors adopt the attached Resolution approving the change of control from Lake County Waste Solutions, Inc. to Waste Connections, Inc.
Original memo text
Date: August 17, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Consideration of Solid Waste Handling and Collection Company Change of Assignment
Executive Summary:
For nearly 15 years, Lake County Waste Solutions, Inc. (LCWS) has been the County's contracted solid waste handling and collection company for the unincorporated county areas located generally north and west of Clear Lake. On July 14th of this year, LCWS ownership notified County staff of their intent to sell the company to Waste Connections, Inc. (WCI). The existing agreement between the County and LCWS includes a provision that a change in control of the company's franchise shall be dependent upon consent of the County, as expressed by resolution of the Board of Supervisors.
As a condition of the County's consideration of a change of control, LCWS is required to provide specific documentation evidencing the proposed new company's ability to satisfactorily perform the same level of solid waste handling and collection services. On August 4th, LCWS provided a complete documentation package including WCI's financial statements, references at other California municipalities where WCI has demonstrated at least seven years of satisfactory municipal solid waste experience, and a copy of the purchase agreement between the two companies. Staff has reviewed the information, contacted numerous agencies who are under contract with WCI for municipal solid waste and recycling collection services, and met with senior management of WCI. Consequently staff recommends the Board of Supervisors approve the included draft resolution to demonstrate the County's consent to the change in control from LCWS to WCI.
It should be noted that WCI is purchasing all operations under the control of C&S Group Holdings, Inc. This not only includes LCWS but also Clearlake Waste Solutions which serves the City of Clearlake, Ukiah Waste Solutions which serves the City of Ukiah, and the Lake County Transfer Station and Recycling Center at 230 Soda Bay Road in Lakeport, among others.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends the Board of Supervisors adopt the attached Resolution approving the change of control from Lake County Waste Solutions, Inc. to Waste Connections, Inc.
Supervisor Simon offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Community Development Director
Closed Session Item
This agenda item was pulled and continued for a future date.
Clerk’s notes: The Board came out of closed session at 11:47 a.m. having taken no action.