Board Of Supervisors — Tuesday, November 23, 2021
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors will be available for participation virtually via Zoom. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/98921025973?pwd=NHJJNDd3Q25NUC9BNDJhT1c4UXB5dz09 Passcode: 917285 Or One tap mobile: +16699006833,,98921025973#,,,,*917285# US (San Jose) +13462487799,,98921025973#,,,,*917285# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 989 2102 5973 Passcode: 917285 International numbers available: https://lakecounty.zoom.us/u/aEDFhsgXR Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 989 2102 5973 Passcode: 917285 SIP: 98921025973@zoomcrc.com Passcode: 917285
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/98921025973?pwd=NHJJNDd3Q25NUC9BNDJhT1c4UXB5dz09 Passcode: 917285 Or One tap mobile: +16699006833,,98921025973#,,,,*917285# US (San Jose) +13462487799,,98921025973#,,,,*917285# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 989 2102 5973 Passcode: 917285 International numbers available: https://lakecounty.zoom.us/u/aEDFhsgXR Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 989 2102 5973 Passcode: 917285 SIP: 98921025973@zoomcrc.com Passcode: 917285
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
8.7EXTRA ITEM: (a) Consideration of “extra” agenda item; and, (b) Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
Closed Session Item
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) This is to advise your Board that since the posting of the current agenda, circumstances have occurred relevant to a significant exposure to litigation which require your Board's immediate attention. Since the agenda for today's meeting had already been printed prior to the time of that occurrence and because a direction from this Board should be provided prior to the next meeting of December 11, 2018, it is necessary for the Board to consider this matter today as an extra item.
Based on the these facts, there is a need to take immediate action on the following matter which has come to my attention and to your Board after today's agenda had been posted.
These facts authorize a Closed Session in each instance as follows:
1. Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
Original memo text
MEMORANDUM
TO: The Honorable Lake County Board of Supervisors
FROM: ANITA L. GRANT County Counsel
DATE: November 23, 2021
SUBJECT: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
Executive Summary:
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) This is to advise your Board that since the posting of the current agenda, circumstances have occurred relevant to a significant exposure to litigation which require your Board's immediate attention. Since the agenda for today's meeting had already been printed prior to the time of that occurrence and because a direction from this Board should be provided prior to the next meeting of December 11, 2018, it is necessary for the Board to consider this matter today as an extra item.
Based on the these facts, there is a need to take immediate action on the following matter which has come to my attention and to your Board after today's agenda had been posted.
These facts authorize a Closed Session in each instance as follows:
1. Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
If not budgeted, fill in the blanks below only:
Estimated Cost: unknown Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ____
Consistency with Vision 2028 (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action:
EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9, subd. (d)(2) (e)(1): One potential case.
On motion of Supervisor Crandell, and by vote of the Board, approved taking this item up as an Extra Item. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Approve Revisions to the Procedure for Placing Items on Board of Supervisors Agenda
Action Item
passed on consent
Staff memo
Executive Summary
The Board of Supervisors has adopted a policy and procedures for placement of agenda items for all meetings to be adhered to by board members, county officials, staff, and those requesting to be placed on the agenda.
The purpose of this policy is to give a clear direction to departments for placing items on the Board of Supervisors agenda. In 2014, Granicus software was implemented for agenda management and this process was streamlined.
The revisions to this policy are primarily updates to the process that the Clerk of the Board now follows using Granicus and removes outdated information.
Recommended Action
Approve Revisions to the Procedure for Placing Items on Board of Supervisors Agenda Policy.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Revisions to the Procedure for Placing Items on Board of Supervisors Agenda Policy
Executive Summary:
The Board of Supervisors has adopted a policy and procedures for placement of agenda items for all meetings to be adhered to by board members, county officials, staff, and those requesting to be placed on the agenda.
The purpose of this policy is to give a clear direction to departments for placing items on the Board of Supervisors agenda. In 2014, Granicus software was implemented for agenda management and this process was streamlined.
The revisions to this policy are primarily updates to the process that the Clerk of the Board now follows using Granicus and removes outdated information.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Revisions to the Procedure for Placing Items on Board of Supervisors Agenda Policy.
5.2Approve Agreement between County of Lake and Hope Rising for the Smart Start - Bright Future Initiative for $75,000.00 for Fiscal Year 2021-22 and $75,000.00 for Fiscal Year 2022-23 for a total amount of $150,000.00 and authorize the chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
On May 18, 2021 your Board heard a presentation from Senator McGuire and Hope Rising on the Smart Start Bright Future Initiative. Your board expressed support of the program and funds have been budgeted to be paid out over two fiscal years.
The proposed agreement with Hope Rising will allow us to pay $75,000 this fiscal year and $75,000 next fiscal year, for a total of $150,000.
Recommended Action
Approve Agreement between County of Lake and Hope Rising for the Smart Start - Bright Future Initiative for $75,000.00 for Fiscal Year 2021-22 and $75,000.00 for Fiscal Year 2022-23 for a total amount of $150,000.00 and authorize the chair to sign
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Agreement between County of Lake and Hope Rising for the Smart Start - Bright Future Initiative for $75,000.00 for Fiscal Year 2021-22 and $75,000.00 for Fiscal Year 2022-23 for a total amount of $150,000.00 and authorize the chair to sign
Executive Summary: On May 18, 2021 your Board heard a presentation from Senator McGuire and Hope Rising on the Smart Start Bright Future Initiative. Your board expressed support of the program and funds have been budgeted to be paid out over two fiscal years.
The proposed agreement with Hope Rising will allow us to pay $75,000 this fiscal year and $75,000 next fiscal year, for a total of $150,000.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Agreement between County of Lake and Hope Rising for the Smart Start - Bright Future Initiative for $75,000.00 for Fiscal Year 2021-22 and $75,000.00 for Fiscal Year 2022-23 for a total amount of $150,000.00 and authorize the chair to sign
5.3Approve Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Service for FY 2020-21 in the amount of $182,082.76.
Agreement
pulled on consent
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval is Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for FY 2020-21. Hilltop Recovery Services is the only in-County contracted provider of these services.
Due to a clerical error on the part of LCBHS, the original agreement did not reflect the updated 2020-21 rate for Outpatient Drug Free Group services, as set by the Department of Health Care Services Drug MediCAL Division. Annually, DHCS DMC releases rate changes.
This Amendment increases the agreement by $7,082.76 to render payment for the rate change difference for a new contract maximum of $182,082.76.
Recommended Action
Approve Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Service for FY 2020-21 in the amount of $182,082.67 and authorize the Board Chair to sign the amended agreement.
| Estimated Cost | $182,082.76 |
|---|---|
| Amount Budgeted | $182,082.76 |
| Additional Requested | 0 |
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA Director Behavioral Health Services
Subject: Approve Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Service for FY 2020-21 in the amount of $182,082.76.
Executive Summary:
Attached, for your approval is Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for FY 2020-21. Hilltop Recovery Services is the only in-County contracted provider of these services.
Due to a clerical error on the part of LCBHS, the original agreement did not reflect the updated 2020-21 rate for Outpatient Drug Free Group services, as set by the Department of Health Care Services Drug MediCAL Division. Annually, DHCS DMC releases rate changes.
This Amendment increases the agreement by $7,082.76 to render payment for the rate change difference for a new contract maximum of $182,082.76.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$182,082.76_ Amount Budgeted: _$182,082.76_ Additional Requested: _0__ Future Annual Cost: _N/A_
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Service for FY 2020-21 in the amount of $182,082.67 and authorize the Board Chair to sign the amended agreement.
On motion of Supervisor Crandell, and by vote of the Board, approved Amendment No. 1 to the agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Intensive Outpatient Program and Outpatient Drug Free Service for FY 2020-21 in the amount of $182,082.76. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and thepublic input portion of this item was closed.
5.4Approve Amendment No. 2 to the Agreement between the County of Lake – Lake County Behavioral Health Services as lead agency for the Lake County Continuum of Care and Social Solutions Global, Inc. for the service and coordination of activities involved with the Lake County Continuum of Care Homeless Management Integration System Software for fiscal years 2020-24 and authorize the Board Chair to sign the Amendment.
Agreement
passed on consent
Staff memo
Executive Summary
As stated in the recitals of the Amendment, Lake County Behavioral Health Services erroneously executed an Amendment to the original Agreement. This Amendment will bring down the contract maximum down by $137,670.00, to the original maximum of $115,800.00 through 2024.
Recommended Action
Approve Amendment No. 2 to the Agreement between the County of Lake - Lake County Behavioral Health Services as lead agency for the Lake County Continuum of Care and Social Solutions Global, Inc. for the service and coordination of activities involved with the Lake County Continuum of Care Homeless Management Integration System Software for fiscal years 2020-24 and authorize the Board Chair to sign the Amendment.
| Estimated Cost | $115,800.00 |
|---|---|
| Amount Budgeted | $115,800.00 |
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A., Director Lake County Behavioral Health Services
Subject: Approve Amendment No. 2 to the Agreement between the County of Lake - Lake County Behavioral Health Services as lead agency for the Lake County Continuum of Care and Social Solutions Global, Inc. for the service and coordination of activities involved with the Lake County Continuum of Care Homeless Management Integration System Software for fiscal years 2020-24 and authorize the Board Chair to sign the Amendment.
Executive Summary:
As stated in the recitals of the Amendment, Lake County Behavioral Health Services erroneously executed an Amendment to the original Agreement. This Amendment will bring down the contract maximum down by $137,670.00, to the original maximum of $115,800.00 through 2024.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$115,800.00_ Amount Budgeted: _$115,800.00_ Additional Requested: _N/A__ Future Annual Cost: __ N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Amendment No. 2 to the Agreement between the County of Lake - Lake County Behavioral Health Services as lead agency for the Lake County Continuum of Care and Social Solutions Global, Inc. for the service and coordination of activities involved with the Lake County Continuum of Care Homeless Management Integration System Software for fiscal years 2020-24 and authorize the Board Chair to sign the Amendment.
5.5Adopt Resolution Authorizing the Behavioral Health Director to Execute and Sign Any Subsequent Amendments or Modifications to the Original Standard Agreement Between the County of Lake and the Department of Housing and Community Development for the California Emergency Solutions and Housing (CESH) Program Grant Funds.
Resolution
passed on consent
Staff memo
Executive Summary
A Resolution was originally approved on May 19, 2020 which authorized Lake County Behavioral Health Services to accept funding from the California Emergency Solutions and Housing (CESH) Program Grant Funds as the administrative entity for the Lake County Continuum of Care. This original Resolution Authorized then Lake County Board of Supervisors chair Moke Simon to execute the Standard Agreement and any subsequent amendments or modifications to the Standard Agreement.
A subsequent Resolution approved on November 17, 2020 authorized the Board Chair to sign the Standard Agreement between the County of Lake and the Department of Housing and Community Development.
The Resolution now before you will authorize the Lake County Behavioral Health Services Director to serve as designee to sign and execute any subsequent amendments or modifications to the Standard Agreement for CESH program funding.
Not applicable
Recommended Action
Adopt Resolution Authorizing the Behavioral Health Director to Execute and Sign Any Subsequent Amendments or Modifications to the Original Standard Agreement Between the County of Lake and the Department of Housing and Community Development for the California Emergency Solutions and Housing (CESH) Program Grant Funds.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Director Behavioral Health Services
Subject: Adopt Resolution Authorizing the Behavioral Health Director to Execute and Sign Any Subsequent Amendments or Modifications to the Original Standard Agreement Between the County of Lake and the Department of Housing and Community Development for the California Emergency Solutions and Housing (CESH) Program Grant Funds.
Executive Summary:
A Resolution was originally approved on May 19, 2020 which authorized Lake County Behavioral Health Services to accept funding from the California Emergency Solutions and Housing (CESH) Program Grant Funds as the administrative entity for the Lake County Continuum of Care. This original Resolution Authorized then Lake County Board of Supervisors chair Moke Simon to execute the Standard Agreement and any subsequent amendments or modifications to the Standard Agreement.
A subsequent Resolution approved on November 17, 2020 authorized the Board Chair to sign the Standard Agreement between the County of Lake and the Department of Housing and Community Development.
The Resolution now before you will authorize the Lake County Behavioral Health Services Director to serve as designee to sign and execute any subsequent amendments or modifications to the Standard Agreement for CESH program funding.
If not budgeted, fill in the blanks below only:
Estimated Cost: _N/A__ Amount Budgeted: __ N/A___ Additional Requested: __ N/A__ Future Annual Cost: _ N/A___
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing the Behavioral Health Director to Execute and Sign Any Subsequent Amendments or Modifications to the Original Standard Agreement Between the County of Lake and the Department of Housing and Community Development for the California Emergency Solutions and Housing (CESH) Program Grant Funds.
5.6Approve Board of Supervisors Meeting Minutes October 26, 2021, November 4, 2021, and November 5, 2021
Minutes
passed on consent
5.7Adopt Resolution Authorizing the 2022-2023 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
Resolution
passed on consent
Staff memo
Executive Summary
The California Governor's Office of Emergency Services (CalOES) created this grant in 2018 for the purpose of funding affiliate, developing, and accredited Child Advocacy Centers in California which work with child abuse victims to reduce trauma to the children and their families by using a multidisciplinary-team approach. The Victim Witness Division of the District Attorney's Office has had its own Multi-Disciplinary Interview Center (MDIC) called "Hope House" for about 15 years. Hope House uses specialized audio/video equipment to conduct children's interviews in a less intimidating setting. Due to the nature of these situations, interviews must be conducted by a specially trained, trauma-informed professional who can build a rapport with the child, while conducting a meaningful and productive interview - this professional is also known as a Forensic Interviewer.
The grant reimbursable costs of $92,700 will fund a full-time Forensic Interviewer, the Interviewer's training, a portion of the Victim Witness Program Administrator, maintenance of the audio/visual equipment, as well as the upkeep and improvements to Hope House. The match on federal funds of $15,001 will be met by a portion of the Victim Witness Program Administrator's payroll costs.
Adoption of this resolution will allow the Lake County District Attorney's Office to submit an application for the Lake County Child Advocacy Center Program and also requires the Board, after review and consideration, to authorize the Chair to sign the Certification of Assurance of Compliance attached to the resolution.
Recommended Action
Adopt Resolution Authorizing the 2022-2023 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Susan Krones, District Attorney
Subject: Adopt Resolution Authorizing the 2022-2023 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
Executive Summary:
The California Governor's Office of Emergency Services (CalOES) created this grant in 2018 for the purpose of funding affiliate, developing, and accredited Child Advocacy Centers in California which work with child abuse victims to reduce trauma to the children and their families by using a multidisciplinary-team approach. The Victim Witness Division of the District Attorney's Office has had its own Multi-Disciplinary Interview Center (MDIC) called "Hope House" for about 15 years. Hope House uses specialized audio/video equipment to conduct children's interviews in a less intimidating setting. Due to the nature of these situations, interviews must be conducted by a specially trained, trauma-informed professional who can build a rapport with the child, while conducting a meaningful and productive interview - this professional is also known as a Forensic Interviewer.
The grant reimbursable costs of $92,700 will fund a full-time Forensic Interviewer, the Interviewer's training, a portion of the Victim Witness Program Administrator, maintenance of the audio/visual equipment, as well as the upkeep and improvements to Hope House. The match on federal funds of $15,001 will be met by a portion of the Victim Witness Program Administrator's payroll costs.
Adoption of this resolution will allow the Lake County District Attorney's Office to submit an application for the Lake County Child Advocacy Center Program and also requires the Board, after review and consideration, to authorize the Chair to sign the Certification of Assurance of Compliance attached to the resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing the 2022-2023 Grant Project-Lake County Child Advocacy Center Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
5.8Approve Budget Transfer in BU 1451, Registrar of Voters, to add a capital asset in account 62-71 for the purchase of workstations
Action Item
passed on consent
Staff memo
Executive Summary
As your Board is aware, the ROV will be moving into space located at 325 N. Forbes Street and will need to purchase workstations. Staff solicited quotes in accordance with the county purchasing ordinance and has selected the vendor with the lowest price. Funds for the purchase were budgeted in account 38-00, inventory, but due to the price the workstations will be classified a capital asset.
Recommended Action
Approve Budget Transfer in BU 1451 Registrar of Voters to add a capital asset in account 62-71 for the purchase of workstations
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: Approve Budget Transfer in BU 1451 Registrar of Voters to add a capital asset in account 62-71 for the purchase of workstations
Executive Summary: As your Board is aware, the ROV will be moving into space located at 325 N. Forbes Street and will need to purchase workstations. Staff solicited quotes in accordance with the county purchasing ordinance and has selected the vendor with the lowest price. Funds for the purchase were budgeted in account 38-00, inventory, but due to the price the workstations will be classified a capital asset.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Budget Transfer in BU 1451 Registrar of Voters to add a capital asset in account 62-71 for the purchase of workstations
5.9Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.10Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.11Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Action Item
passed on consent
Staff memo
Executive Summary
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Cache Fire that started in the City of Clearlake on August 18, 2021 meets the criteria for a Public Health Proclamation. The fire has created an imminent threat to public health in the form of contaminated debris from hazardous waste and materials and structural debris resulting from the destruction of structures and vehicles, especially given the proximity to Cache Creek and the high risk of contamination of waterways that feed Clear Lake and area drinking water supplies. The hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Original memo text
MEMORANDUM
TO: The Honorable Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
For Gary Pace, Lake County Health Officer
DATE: November 23, 2021
SUBJECT: Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Executive Summary:
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Cache Fire that started in the City of Clearlake on August 18, 2021 meets the criteria for a Public Health Proclamation. The fire has created an imminent threat to public health in the form of contaminated debris from hazardous waste and materials and structural debris resulting from the destruction of structures and vehicles, especially given the proximity to Cache Creek and the high risk of contamination of waterways that feed Clear Lake and area drinking water supplies. The hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
If not budgeted, fill in the blanks below only:
Estimated Cost: unknown Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ____
Consistency with Vision 2028 (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action:
Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
5.12Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
MEMORANDUM
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.13Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.14Approve the Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions
Executive Summary:
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.15Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.16Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
MEMORANDUM
Date: November 23, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.17Approve the Agreement between the County of Lake and VFA, Inc. for Facility Condition Assessments and Capital Planning Software, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Executive Summary
Public Services is proposing to conduct a third-party facility condition assessment for the County-owned facility inventory, as well as purchase software to assist with subsequent capital project planning. This process will use the building assessment data to develop a preventive maintenance schedule in a format that is able to be progressively updated as projects are completed, and to serve as the foundation for the development of a data-driven five-year facilities capital improvement plan.
VFA, Inc. is an approved vendor for facility condition assessments and asset management information systems through the National Cooperative Purchasing Alliance (NCPA), and the County is a member of NCPA, consequently the proposed purchase satisfies the competitive bidding procedures of the County purchasing code. Earlier this year Public Services contracted with VFA for a county libraries facility condition assessment and capital planning software demonstration pilot project. Staff was pleased with both the proficiency of the facility inspectors, as well as the reports and planning software demonstration. Staff recommends contracting with VFA for the full inventory of County buildings and VFA's capital planning software.
Estimated Agreement Cost: $97,041 Amount Budgeted: $97,041 Future Cost: $0
Recommended Action
Approve the Agreement between the County of Lake and VFA, Inc. for Facility Condition Assessments and Capital Planning Software, and authorize the Chair to sign.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Agreement between the County of Lake and VFA, Inc. for Facility Condition Assessments and Capital Planning Software
Executive Summary:
Public Services is proposing to conduct a third-party facility condition assessment for the County-owned facility inventory, as well as purchase software to assist with subsequent capital project planning. This process will use the building assessment data to develop a preventive maintenance schedule in a format that is able to be progressively updated as projects are completed, and to serve as the foundation for the development of a data-driven five-year facilities capital improvement plan.
VFA, Inc. is an approved vendor for facility condition assessments and asset management information systems through the National Cooperative Purchasing Alliance (NCPA), and the County is a member of NCPA, consequently the proposed purchase satisfies the competitive bidding procedures of the County purchasing code. Earlier this year Public Services contracted with VFA for a county libraries facility condition assessment and capital planning software demonstration pilot project. Staff was pleased with both the proficiency of the facility inspectors, as well as the reports and planning software demonstration. Staff recommends contracting with VFA for the full inventory of County buildings and VFA's capital planning software.
If not budgeted, fill in the blanks below only:
Estimated Agreement Cost: $97,041 Amount Budgeted: $97,041 Future Cost: $0
Consistency with Vision 2028 (check all that apply):
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Agreement between the County of Lake and VFA, Inc. for Facility Condition Assessments and Capital Planning Software, and authorize the Chair to sign.
5.18Approve the Agreement between the County of Lake and SCS Engineers for Phase One Engineering Design Services for the Eastlake Landfill Expansion Project
Action Item
passed on consent
Staff memo
Executive Summary
SCS Engineers was previously selected by a County consultant selection board as the most qualified firm to complete the siting, environmental review, design, permitting, and construction support services for the proposed expansion of the Eastlake Landfill. In 2020 SCS completed work required by the California Environmental Quality Act (CEQA), which resulted in an Initial Study and Mitigated Negative Declaration. This year SCS prepared an updated Joint Technical Document, which serves as the technical basis for the primary landfill permit applications. Currently this document is under review by regulatory agencies.
The project is now ready to move to the final engineering design and construction documents phase for the area of the landfill to be expanded first, which is generally to the south of the existing active landfill area and is termed Phase One. The proposed agreement with SCS includes preparation of facility permits, construction design documents, a construction quality assurance plan, and bid support tasks for Phase One. The solid waste task force received a presentation on the project and recommends moving forward.
Estimated Agreement Cost: $252,000 Amount Budgeted: $200,000 (FY 21/22) Future Cost: $52,000 (FY 22/23)
Recommended Action
Approve the Agreement between the County of Lake and SCS Engineers for Phase One Engineering Design Services for the Eastlake Landfill Expansion Project, and authorize the Chair to sign.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve the Agreement between the County of Lake and SCS Engineers for Phase One Engineering Design Services for the Eastlake Landfill Expansion Project
Executive Summary:
SCS Engineers was previously selected by a County consultant selection board as the most qualified firm to complete the siting, environmental review, design, permitting, and construction support services for the proposed expansion of the Eastlake Landfill. In 2020 SCS completed work required by the California Environmental Quality Act (CEQA), which resulted in an Initial Study and Mitigated Negative Declaration. This year SCS prepared an updated Joint Technical Document, which serves as the technical basis for the primary landfill permit applications. Currently this document is under review by regulatory agencies.
The project is now ready to move to the final engineering design and construction documents phase for the area of the landfill to be expanded first, which is generally to the south of the existing active landfill area and is termed Phase One. The proposed agreement with SCS includes preparation of facility permits, construction design documents, a construction quality assurance plan, and bid support tasks for Phase One. The solid waste task force received a presentation on the project and recommends moving forward.
If not budgeted, fill in the blanks below only:
Estimated Agreement Cost: $252,000 Amount Budgeted: $200,000 (FY 21/22) Future Cost: $52,000 (FY 22/23)
Consistency with Vision 2028 (check all that apply):
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Agreement between the County of Lake and SCS Engineers for Phase One Engineering Design Services for the Eastlake Landfill Expansion Project, and authorize the Chair to sign.
5.19Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Action Item
passed on consent
Staff memo
Executive Summary
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire.
EXECUTIVE SUMMARY:
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local health emergency for the Cache Fire and ratification by the Lake County Board of Supervisors is needed.
Recommended Action
Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
For Brian Martin, Sheriff/OES Director
Subject: Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Executive Summary:
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire.
EXECUTIVE SUMMARY:
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local health emergency for the Cache Fire and ratification by the Lake County Board of Supervisors is needed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
5.20Approve the Department of Boating and Waterways 2022/23 Application for Financial Aid in the amount of $ 472,784.28 ; and authorize the Sheriff to sign.
Action Item
passed on consent
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval of the attached Department of Boating and Waterways financial aid application for Fiscal year 2022/23. This application is due to the State by December 31, 2020. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205. The current boat tax information was unavailable at the submission of this agenda item and will be adjusted when the information becomes available.
General fund monies would need to be used to cover staffing costs if these funds were unavailable.
Not applicable
Recommended Action
Approve the Department of Boating and Waterways 2022/23 Application for Financial Aid in the amount of $472,784.28; and authorize the Sheriff to sign.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the Department of Boating and Waterways 2022/23 Application for Financial Aid in the amount of $ 472,784.28; and authorize the Sheriff to sign.
Executive Summary: The Sheriff's Department requests your Board's approval of the attached Department of Boating and Waterways financial aid application for Fiscal year 2022/23. This application is due to the State by December 31, 2020. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205. The current boat tax information was unavailable at the submission of this agenda item and will be adjusted when the information becomes available.
General fund monies would need to be used to cover staffing costs if these funds were unavailable.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action: Approve the Department of Boating and Waterways 2022/23 Application for Financial Aid in the amount of $472,784.28; and authorize the Sheriff to sign.
5.21(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of a 2022 Ford F150 Regular Cab Pickup 4X4; and (c) authorize the Special Districts Administrator/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $35,000 to Downtown Ford Sales, Sacramento.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Department, in coordination with Central Garage, solicited quotes on a 1/2 ton, 4x4, regular cab pick-up for the replacement of SD12X (a Ford Ranger used as transportation for our Utility Area Superintendent).
* Elk Grove Auto (State Contract #1-18-23-20B) No quote available at this time.
* Matt Mazzei (State Contract #1-18-23-20B) No quote available at this time.
* Downtown Ford (State Contract #1-18-23-20A) $31,587.35.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids through the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to the lack of inventory, we only receive one quote for each truck.
By approving this purchase, your Board concludes that this purchase is being made in accordance with ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to "piggyback" on their agencies competitively awarded contracts.
Staff recommends award of this purchase to Downtown Ford Sales. This is a budgeted expense approved in the FY21/22 budget at $35,000.
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of a 2022 Ford F150 Regular Cab Pickup 4X4; and (c) authorize the Special Districts Administrator/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $35,000 to Downtown Ford Sales, Sacramento.
| Estimated Cost | 35,000 |
|---|---|
| Amount Budgeted | 35,000 |
| Additional Requested | 0 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: 11/23/2021
To: The Honorable Lake County Board of Directors
From: Jesus Salmeron, Special Districts Deputy Administrator - Fiscal
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of a 2022 Ford F150 Regular Cab Pickup 4X4; and (c) authorize the Special Districts Administrator/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $35,000 to Downtown Ford Sales, Sacramento.
Executive Summary:
The Department, in coordination with Central Garage, solicited quotes on a 1/2 ton, 4x4, regular cab pick-up for the replacement of SD12X (a Ford Ranger used as transportation for our Utility Area Superintendent).
* Elk Grove Auto (State Contract #1-18-23-20B) No quote available at this time.
* Matt Mazzei (State Contract #1-18-23-20B) No quote available at this time.
* Downtown Ford (State Contract #1-18-23-20A) $31,587.35.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids through the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to the lack of inventory, we only receive one quote for each truck.
By approving this purchase, your Board concludes that this purchase is being made in accordance with ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to "piggyback" on their agencies competitively awarded contracts.
Staff recommends award of this purchase to Downtown Ford Sales. This is a budgeted expense approved in the FY21/22 budget at $35,000.
If not budgeted, fill in the blanks below only:
Estimated Cost: 35,000 Amount Budgeted: 35,000 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of a 2022 Ford F150 Regular Cab Pickup 4X4; and (c) authorize the Special Districts Administrator/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $35,000 to Downtown Ford Sales, Sacramento.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.21 with the exception of item 5.3 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Members Carlos Bono and Will Tuttle spoke. Supervisor Simon read a letter from public member Mike Rafanelli.
6.29:06 A.M. - Consideration of a Letter of Opposition to A.21-09-008, Which Would Be Expected to Result in an Effective 4.9% Rate Increase for Most PG&E Residential Customers
Action Item
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As you are aware, portions of our county have been subject to repeated PSPS Events, and the uncertainty presented by PG&E's Wildfire Safety Program has made it more difficult for businesses and even local residents to invest in Lake County.
A.21-09-008, the Pacific Gas & Electric Company's Application for "Recovery of Recorded Expenditures Related to Wildfire Mitigation, Catastrophic Events, and Other Recorded Costs," would be expected to result in a 4.9% rate increase for most residential customers.
We all appreciate PG&E has incurred increased costs, of late, as a result of their enhanced wildfire mitigation activities, as well as the import and complexity of balancing wildfire risk and energy availability and affordability.
However, the magnitude and immediacy of PG&E's costs are informed by decisions made by PG&E over a long period of time, and Lake County residents and other Californians are already disproportionately assuming costs and uncertainty associated with environmental effects of global climate change.
I recommend our Board collectively Approve and sign the attached Letter of Opposition to A.21-09-008, and authorize the County Administrative Officer, or her designee, to route the Letter to President Batjer and the California Public Utilities Commission. This letter provides an overview of issues for the Commission's consideration.
Additionally, I want to emphasize any individual can submit comments in this proceeding, and have attached a Letter I will be submitting at https://apps.cpuc.ca.gov/c/A2109008. We can all make a difference by letting the Commissioners know our experiences, and the costs and inconveniences we have had to assume as a result of PG&E's decreased energy reliability in recent years.
Recommended Action
Approve the Letter of Opposition to A.21-09-008, Which Would Be Expected to Result in an Effective 4.9% Rate Increase for Most PG&E Residential Customers, Sign the Letter, and Authorize the County Administrative Officer, or her designee, to Route the Letter to President Batjer and the CPUC.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair of the Lake County Board of Supervisors
Subject: Consideration of a Letter of Opposition to A.21-09-008, Which Would Be Expected to Result in an Effective 4.9% Rate Increase for Most PG&E Residential Customers
Executive Summary:
As you are aware, portions of our county have been subject to repeated PSPS Events, and the uncertainty presented by PG&E's Wildfire Safety Program has made it more difficult for businesses and even local residents to invest in Lake County.
A.21-09-008, the Pacific Gas & Electric Company's Application for "Recovery of Recorded Expenditures Related to Wildfire Mitigation, Catastrophic Events, and Other Recorded Costs," would be expected to result in a 4.9% rate increase for most residential customers.
We all appreciate PG&E has incurred increased costs, of late, as a result of their enhanced wildfire mitigation activities, as well as the import and complexity of balancing wildfire risk and energy availability and affordability.
However, the magnitude and immediacy of PG&E's costs are informed by decisions made by PG&E over a long period of time, and Lake County residents and other Californians are already disproportionately assuming costs and uncertainty associated with environmental effects of global climate change.
I recommend our Board collectively Approve and sign the attached Letter of Opposition to A.21-09-008, and authorize the County Administrative Officer, or her designee, to route the Letter to President Batjer and the California Public Utilities Commission. This letter provides an overview of issues for the Commission's consideration.
Additionally, I want to emphasize any individual can submit comments in this proceeding, and have attached a Letter I will be submitting at https://apps.cpuc.ca.gov/c/A2109008. We can all make a difference by letting the Commissioners know our experiences, and the costs and inconveniences we have had to assume as a result of PG&E's decreased energy reliability in recent years.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Letter of Opposition to A.21-09-008, Which Would Be Expected to Result in an Effective 4.9% Rate Increase for Most PG&E Residential Customers, Sign the Letter, and Authorize the County Administrative Officer, or her designee, to Route the Letter to President Batjer and the CPUC.
On motion of Supervisor Simon and by vote of the Board, approved Letter of Opposition to A.21-09-008, Which Would Be Expected to Result in an Effective 4.9% Rate Increase for Most PG&E Residential Customers. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Action Item
Staff memo
Executive Summary
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities. On August 16, 2021, your Board considered adding expanded criteria, to trigger bringing the Ordinance back for reconsideration when conditions improve, but no action was taken at that time.
As noted under Section Two A of the draft proposed, the masking mandate in County facilities would remain in effect when the COVID-19 case rate exceeds 10 per 100,000 and when the testing positivity rate exceeds 8%, and both indicators have remained at or above said rates for a minimum of seven (7) days. If the masking mandate has been in a period of suspense, and both indicators are at or above these rates for a minimum of seven (7) days, this ordinance shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
Additionally, as noted in Section Two B, when the case rate falls below 3.9 cases per 100,000 and testing positivity rate falls below 4.9% and both indicators have remained at or below said rates for a minimum of fourteen (14) days, this masking mandate shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
A new Section Two C has been added to clarify that CDPH regulations shall continue to be followed whether or not the Masking Mandates County Facilities are in effect or in suspense.
When the Board considers suspending or reinstating the masking mandate, it shall also consider various factors in addition to case and testing positivity rates including, but not limited to local Emergency Room and ICU capacities and vaccination rates.
Recommended Action
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Executive Summary:
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities. On August 16, 2021, your Board considered adding expanded criteria, to trigger bringing the Ordinance back for reconsideration when conditions improve, but no action was taken at that time.
As noted under Section Two A of the draft proposed, the masking mandate in County facilities would remain in effect when the COVID-19 case rate exceeds 10 per 100,000 and when the testing positivity rate exceeds 8%, and both indicators have remained at or above said rates for a minimum of seven (7) days. If the masking mandate has been in a period of suspense, and both indicators are at or above these rates for a minimum of seven (7) days, this ordinance shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
Additionally, as noted in Section Two B, when the case rate falls below 3.9 cases per 100,000 and testing positivity rate falls below 4.9% and both indicators have remained at or below said rates for a minimum of fourteen (14) days, this masking mandate shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
A new Section Two C has been added to clarify that CDPH regulations shall continue to be followed whether or not the Masking Mandates County Facilities are in effect or in suspense.
When the Board considers suspending or reinstating the masking mandate, it shall also consider various factors in addition to case and testing positivity rates including, but not limited to local Emergency Room and ICU capacities and vaccination rates.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Supervisor Simon offered the Ordinance and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Crandell, Scott, and Pyska
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Director of Nursing Eileen VanCleave and County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives of California (RCRC) Board of Directors for 2022; (b) Board appointment of delegate and alternate to the RCRC Golden State Finance Authority (GSFA) Board of Directors for 2022; (c) Board appointment of delegate and alternate to the RCRC Golden State Connect Authority (GSCA) Board of Directors for 2022; and (d) Board appointment of delegate and alternate to the RCRC Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2022
Appointment
Motion carried · 4 motions
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Rural County Representatives of California (RCRC) requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2022. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2022, your delegate and alternate for the California Golden State Connect Authority (GSCA) Board of Directors for 2022 and your delegate and alternate to the Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2022. See attached memos from RCRC for additional information.
The current members for the RCRC Boards are as follows:
(a) RCRC Board of Directors: Delegate - Supervisor Crandell; Alternate - Supervisor Sabatier
(b) RCRC Golden State Finance Authority: Delegate - Supervisor Crandell; Alternate - Supervisor Sabatier
(c) RCRC Golden State Connect Authority JPA: New appointment. On September 28, 2021, your Board adopted a resolution granting authority to execute this contract.
(d) RCRC Environmental Services JPA: Delegate - Supervisor Simon; Alternate - Public Services Director, Lars Ewing
The first meeting for the upcoming calendar year will be January 12, 2022.
Not applicable
Recommended Action
(a) Appoint delegate and alternate to RCRC Board of Directors for 2022.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2022.
(c) Appoint delegate and alternate to GSCA Board of Directors for 2022.
(d) Appoint delegate and alternate to ESJPA Board of Directors for 2022.
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives of California (RCRC) Board of Directors for 2022; (b) Board appointment of delegate and alternate to the RCRC Golden State Finance Authority (GSFA) Board of Directors for 2022; (c) Board appointment of delegate and alternate to the RCRC Golden State Connect Authority (GSCA) Board of Directors for 2022; and (d) Board appointment of delegate and alternate to the RCRC Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2022
Executive Summary:
The Rural County Representatives of California (RCRC) requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2022. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2022, your delegate and alternate for the California Golden State Connect Authority (GSCA) Board of Directors for 2022 and your delegate and alternate to the Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2022. See attached memos from RCRC for additional information.
The current members for the RCRC Boards are as follows:
(a) RCRC Board of Directors: Delegate - Supervisor Crandell; Alternate - Supervisor Sabatier
(b) RCRC Golden State Finance Authority: Delegate - Supervisor Crandell; Alternate - Supervisor Sabatier
(c) RCRC Golden State Connect Authority JPA: New appointment. On September 28, 2021, your Board adopted a resolution granting authority to execute this contract.
(d) RCRC Environmental Services JPA: Delegate - Supervisor Simon; Alternate - Public Services Director, Lars Ewing
The first meeting for the upcoming calendar year will be January 12, 2022.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Appoint delegate and alternate to RCRC Board of Directors for 2022.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2022.
(c) Appoint delegate and alternate to GSCA Board of Directors for 2022.
(d) Appoint delegate and alternate to ESJPA Board of Directors for 2022.
a) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Crandell as delegate and Supervisor Sabatier as the alternate to the RCRC Board of Directors for 2022. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Crandell as delegate and Supervisor Sabatier as the alternate to the RCRC Golden State Finance Authority for 2022. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
c) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Crandell as delegate and Supervisor Sabatier as the alternate to the RCRC Golden State Connect Authority (GSCA) Board of Directors for 2022. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
d) On motion of Supervisor Crandell, and by vote of the Board, appointed Supervisor Simon as delegate and Public Services Director Lars Ewing as alternate to the RCRC Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2022. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Administrative Analyst Carolyn Purdy presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of the following advisory board appointments:
Child Care Planning and Development Council
Appointment
Motion carried
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Supervisor Crandell, and by vote of the Board, Merriah Narvaes, Cynthia Dominguez, Melissa Nole, Theresa Showen, and Seanie Egger to the Child Care Planning and Development Council. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Amendment No. 1 to the Agreement between the County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Years 2020-21, 2021-22, and 20202-23.
Agreement
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Utilization review of this hospital indicates that an amendment to increase the contract amount through 2023 is needed. Lake County Behavioral Health Services competes with all of Northern California for acute care psychiatric beds and Sierra Vista has been able to accommodate the needs of our clientele.
This Amendment to the Agreement represents an increase of $51,118.00.
Recommended Action
Approve AMENDMENT No. 1 to the Agreement between the County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Years 2020-21, 2021-22, and 20202-23 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $81,118.00 |
|---|---|
| Amount Budgeted | $81,118.00 |
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Behavioral Health Services Director
Subject: Consideration of Amendment No. 1 to the Agreement between the County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Years 2020-21, 2021-22, and 20202-23.
Executive Summary:
Utilization review of this hospital indicates that an amendment to increase the contract amount through 2023 is needed. Lake County Behavioral Health Services competes with all of Northern California for acute care psychiatric beds and Sierra Vista has been able to accommodate the needs of our clientele.
This Amendment to the Agreement represents an increase of $51,118.00.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$81,118.00_ Amount Budgeted: _$81,118.00_ Additional Requested: __N/A___ Future Annual Cost: _ N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve AMENDMENT No. 1 to the Agreement between the County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Years 2020-21, 2021-22, and 20202-23 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Scott, and by vote of the Board, approved Amendment No. 1 to the Agreement between the County of Lake and Sierra Vista for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Years 2020-21, 2021-22, and 20202-23. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of Agreement Between County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Worldwide Healing Hands for Fiscal Year 2021-22.
Agreement
Motion carried
Carried 4-0 — moved by Scott
Crandell: abstain Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: abstain Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Lake County Behavioral Health Services (LCBHS), acting as the Lead Agency of the Lake County Continuum of Care (LCCoC), is requesting Board approval of the Agreement with Worldwide Healing Hands to provide medical services for those community residents housed in shelter and transitional housing settings in the county, not to exceed $30,000 and authorize the Chair to sign.
Funding was obtained through the Emergency Solutions Grant - Coronavirus (ESG-CV) program, itself funded through the federal CARES Act and administered through California's Department of Housing and Community Development (HCD), who had allocated funds for Lake County.
LCBHS, acting as the lead administrative entity for the LCCoC, issued a Request for Proposals to which World Wide Healing Hands responded and submitted a proposal to fund its largely volunteer program to serve those experiencing homelessness. The LCCoC Executive Board has approved this proposal.
Recommended Action
Approve the Agreement Between County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Worldwide Healing Hands for Fiscal Year 2021-22 and authorize the Board Chair to sign.
| Estimated Cost | $30,000.00 |
|---|---|
| Amount Budgeted | $30,000.00 |
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Behavioral Health Services Director
Subject: Consideration of Agreement Between County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Worldwide Healing Hands for Fiscal Year 2021-22.
Executive Summary:
Lake County Behavioral Health Services (LCBHS), acting as the Lead Agency of the Lake County Continuum of Care (LCCoC), is requesting Board approval of the Agreement with Worldwide Healing Hands to provide medical services for those community residents housed in shelter and transitional housing settings in the county, not to exceed $30,000 and authorize the Chair to sign.
Funding was obtained through the Emergency Solutions Grant - Coronavirus (ESG-CV) program, itself funded through the federal CARES Act and administered through California's Department of Housing and Community Development (HCD), who had allocated funds for Lake County.
LCBHS, acting as the lead administrative entity for the LCCoC, issued a Request for Proposals to which World Wide Healing Hands responded and submitted a proposal to fund its largely volunteer program to serve those experiencing homelessness. The LCCoC Executive Board has approved this proposal.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$30,000.00_ Amount Budgeted: _$30,000.00_ Additional Requested: _N/A__ Future Annual Cost: _ N/A_
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Agreement Between County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Worldwide Healing Hands for Fiscal Year 2021-22 and authorize the Board Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Agreement Between County of Lake - Lake County Behavioral Health Services as Lead Agency for the Lake County Continuum of Care and Worldwide Healing Hands for Fiscal Year 2021-22. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Scott, Pyska, and Sabatier
Recused- Supervisor: 1 - Crandell
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7a) Consideration to Waive the Formal Bidding Process According to Purchasing Requirements Section 38.2(a) 2) as the Unique Nature of Services Precludes the Competitive Bidding Requirements, and b) Consideration to Approve Contract Between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an Amount that Shall Not Exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign
Agreement
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. Funding for the Bridge Program provided by California Department of Social Services (CDSS) varies per Fiscal Year. Using flexible language for Compensation terms allows the program to continue uninterrupted. Funding for FY 20/21 totaled $138,705, and future allocations are expected to vary slightly, however, official funding amounts are ultimately unknown until details are released by the State.
Lake County Ordinance 3109 established competitive purchasing requirements for all contracts and purchases. Furthermore, section 2-38.2(3)(B) details that competitive bidding is required every 3 years. Due to CDSS regulation and State Welfare Code, the Emergency Child Care Bridge Program Contract is exempt from this specific bidding requirement because NCO, Inc., as the local Child Care Resource and Referral (R&R) agency, must provide these services. According to WIC 10219(a), the R&R agency that has been authorized to serve our County is required to maintain a partnership and contract with Social Services to provide Child Care Navigation and Trauma-Informed Training and Coaching, unless deemed infeasible by the R&R agency.
In FY 20/21 the Bridge Program successfully assisted 25 individual children by providing childcare assistance. The span of resource utilization varied from a few months to an entire year of assistance. The Bridge Program is most commonly used to assist during the transition of becoming a resource family, and it allows for the proper preparations to be made within the household to ensure a stable environment is available for children.
Recommended Action
1) Consideration to waive the formal bidding process according to Purchasing Requirements Section 38.2(a) (2), as the unique nature of services precludes the competitive bidding requirements, and 2) Consideration to approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign
| Estimated Cost | $138,705 |
|---|---|
| Amount Budgeted | $138,705 |
Original memo text
Memorandum
Date: November 23, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: a) Consideration to waive the formal bidding process according to Purchasing Requirements Section 38.2(a) (2), as the unique nature of services precludes the competitive bidding requirements, and b) Consideration to approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign.
Executive Summary:
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. Funding for the Bridge Program provided by California Department of Social Services (CDSS) varies per Fiscal Year. Using flexible language for Compensation terms allows the program to continue uninterrupted. Funding for FY 20/21 totaled $138,705, and future allocations are expected to vary slightly, however, official funding amounts are ultimately unknown until details are released by the State.
Lake County Ordinance 3109 established competitive purchasing requirements for all contracts and purchases. Furthermore, section 2-38.2(3)(B) details that competitive bidding is required every 3 years. Due to CDSS regulation and State Welfare Code, the Emergency Child Care Bridge Program Contract is exempt from this specific bidding requirement because NCO, Inc., as the local Child Care Resource and Referral (R&R) agency, must provide these services. According to WIC 10219(a), the R&R agency that has been authorized to serve our County is required to maintain a partnership and contract with Social Services to provide Child Care Navigation and Trauma-Informed Training and Coaching, unless deemed infeasible by the R&R agency.
In FY 20/21 the Bridge Program successfully assisted 25 individual children by providing childcare assistance. The span of resource utilization varied from a few months to an entire year of assistance. The Bridge Program is most commonly used to assist during the transition of becoming a resource family, and it allows for the proper preparations to be made within the household to ensure a stable environment is available for children.
If not budgeted, fill in the blanks below only:
Estimated Cost: $138,705_ Amount Budgeted: $138,705_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: 1) Consideration to waive the formal bidding process according to Purchasing Requirements Section 38.2(a) (2), as the unique nature of services precludes the competitive bidding requirements, and 2) Consideration to approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign
On motion of Supervisor Scott, and by vote of the Board, Waived the Formal Bidding Process According to Purchasing Requirements Section 38.2(a)(2) as the Unique Nature of Services Precludes the Competitive Bidding Requirements. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Scott, and by vote of the Board, Approved Contract Between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an Amount that Shall Not Exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and Authorized the Chair to Sign
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Social Services Director Crystal Markytan presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Conference with Negotiators regarding the Sale of County-owned Property Located at 1111 Whalen Way, Lakeport, CA (APN: 21-1781-01); price and terms of payment (a) County Negotiators C. Huchingson, S. Parker, S. Carter and (b) Elijah House
Closed Session Item
Clerk’s notes: Behavioral Health Director Todd Metcalf was added as a Negotiator.
8.2Public Employee Evaluation:
Title: Director: Interim Health Services Director
Closed Session Item
8.3Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) -
IN RE NATIONAL PRESCRIPTION OPIATE LITIGATION
MDL NO. 2804
Case No. 17-MD-2804
Closed Session Item
8.4Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – City of Clearlake v. County of Lake, et al.
Closed Session Item
8.5Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Interview of Health Services Director
Appointment of Health Services Director
Closed Session Item
8.6Public Employee Evaluation:
Title: Director: Registrar of Voters
Closed Session Item