Board Of Supervisors — Tuesday, September 21, 2021
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
How to attend or watch
Due to the COVID-19 crisis, meetings of the Lake County Board of Supervisors will be available for participation virtually via Zoom. Live video of all Board of Supervisors meetings is broadcast on Lake County PEG TV (TV8), and online, at: https://countyoflake.legistar.com/Calendar.aspx
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/92707500539?pwd=T3BNNDAzbW5rbDJzR3lzbStQd2pKdz09 Passcode: 006417 Or One tap mobile: +16699006833,,92707500539#,,,,*006417# US (San Jose) +13462487799,,92707500539#,,,,*006417# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 927 0750 0539 Passcode: 006417 International numbers available: https://lakecounty.zoom.us/u/abp3V9BkS Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 927 0750 0539 Passcode: 006417 SIP: 92707500539@zoomcrc.com Passcode: 006417
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/92707500539?pwd=T3BNNDAzbW5rbDJzR3lzbStQd2pKdz09 Passcode: 006417 Or One tap mobile: +16699006833,,92707500539#,,,,*006417# US (San Jose) +13462487799,,92707500539#,,,,*006417# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 927 0750 0539 Passcode: 006417 International numbers available: https://lakecounty.zoom.us/u/abp3V9BkS Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 927 0750 0539 Passcode: 006417 SIP: 92707500539@zoomcrc.com Passcode: 006417
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Declaring September 17 and 24 Native American Days in Lake County
Proclamation
pulled on consent
Staff memo
Executive Summary
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been informed by the contributions of Native Americans.
Friday, September 24, is Native American Day in the State of California, and local Tribes likewise celebrated September 17.
Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that we act to declare September 17 and 24, 2021, Native American Days in Lake County.
Recommended Action
Adopt and present the attached Proclamation, declaring September 17 and September 24 Native American Days in Lake County.
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Eddie Crandell, District 3 Supervisor
Moke Simon, District 1 Supervisor
Subject: Adopt Proclamation Declaring September 17 and 24 Native American Days in Lake County
Executive Summary:
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been informed by the contributions of Native Americans.
Friday, September 24, is Native American Day in the State of California, and local Tribes likewise celebrated September 17.
Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that we act to declare September 17 and 24, 2021, Native American Days in Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt and present the attached Proclamation, declaring September 17 and September 24 Native American Days in Lake County.
5.2Appoint Plans Examiner Jack Smalley to serve as Interim Chief Building Official effective September 1, 2021
Action Item
passed on consent
Staff memo
Executive Summary
As your Board is aware, we are presently recruiting to fill the Chief Building Official (CBO) position which has been vacant since August 26, 2021. It is anticipated the recruitment will take several months and interim coverage is needed.
While we recruit, as per Lake County Personnel Rule 1604.7, I am requesting to appoint Plans Examiner Jack Smalley as Interim CBO, effective September 1, 2021. Because the Plans Examiner class is non-exempt and CBO is exempt, as per Lake County Personnel Rule 1604.7F, Board approval is needed for this interim appointment.
1604.7 WORKING ABOVE CLASSIFICATION
A. Department Heads may authorize their employees to work above their classification with the advanced approval of the Human Resources Director. The Human Resources Director may approve initial above class assignments for a period not to exceed 90 days. Extensions to such assignments require additional review and approval by the Human Resources Director every 30 days. The position in which the employee will be working above class must be vacant and the employee working above class must meet the minimum job requirements for the vacant position.
B. Employees who are duly authorized, directed or assigned to work above their classification shall be compensated at the base salary rate of the position to which assigned; or 5% above their normal salary rate, whichever is higher.
C. Pay for working above class shall commence on the 16th consecutive workday of such assignment or the 16th day accumulated in any 60 calendar day period. Employees working above class who are away on leave, paid or unpaid, for a period of seven (7) or more days in a pay period shall not receive above class pay for any of the days that they were absent in that pay period. Employees must requalify for pay for working above class if they are on leave, paid or unpaid, for 60 or more consecutive calendar days.
D. Above class assignments shall be authorized for full work days only.
E. The employee's anniversary date shall not change as a result of this assignment.
F. Department Heads shall not authorize a non-exempt staff member to work above class in an exempt service classification. If the exempt service position allocation is vacant the Department Head may make a provisional appointment. In circumstances where the position is vacant but the exempt service allocation is not vacant, or when an immediate recruitment to fill a vacant exempt service allocation is not in the Department's best interests, the Department Head may request that the Board of Supervisors make an Interim Appointment to a non-elective exempt service classification.
Recommended Action
Appoint Plans Examiner Jack Smalley to serve as Interim Chief Building Official effective September 1, 2021
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Appoint Plans Examiner Jack Smalley to serve as Interim Chief Building Official effective September 1, 2021
Executive Summary:
As your Board is aware, we are presently recruiting to fill the Chief Building Official (CBO) position which has been vacant since August 26, 2021. It is anticipated the recruitment will take several months and interim coverage is needed.
While we recruit, as per Lake County Personnel Rule 1604.7, I am requesting to appoint Plans Examiner Jack Smalley as Interim CBO, effective September 1, 2021. Because the Plans Examiner class is non-exempt and CBO is exempt, as per Lake County Personnel Rule 1604.7F, Board approval is needed for this interim appointment.
1604.7 WORKING ABOVE CLASSIFICATION
A. Department Heads may authorize their employees to work above their classification with the advanced approval of the Human Resources Director. The Human Resources Director may approve initial above class assignments for a period not to exceed 90 days. Extensions to such assignments require additional review and approval by the Human Resources Director every 30 days. The position in which the employee will be working above class must be vacant and the employee working above class must meet the minimum job requirements for the vacant position.
B. Employees who are duly authorized, directed or assigned to work above their classification shall be compensated at the base salary rate of the position to which assigned; or 5% above their normal salary rate, whichever is higher.
C. Pay for working above class shall commence on the 16th consecutive workday of such assignment or the 16th day accumulated in any 60 calendar day period. Employees working above class who are away on leave, paid or unpaid, for a period of seven (7) or more days in a pay period shall not receive above class pay for any of the days that they were absent in that pay period. Employees must requalify for pay for working above class if they are on leave, paid or unpaid, for 60 or more consecutive calendar days.
D. Above class assignments shall be authorized for full work days only.
E. The employee's anniversary date shall not change as a result of this assignment.
F. Department Heads shall not authorize a non-exempt staff member to work above class in an exempt service classification. If the exempt service position allocation is vacant the Department Head may make a provisional appointment. In circumstances where the position is vacant but the exempt service allocation is not vacant, or when an immediate recruitment to fill a vacant exempt service allocation is not in the Department's best interests, the Department Head may request that the Board of Supervisors make an Interim Appointment to a non-elective exempt service classification.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Appoint Plans Examiner Jack Smalley to serve as Interim Chief Building Official effective September 1, 2021
5.3(a) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation as a fixed asset under County Code 62-74 and ongoing Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70 and authorize the Behavioral Health Services Director to sign the Agreement.
Action Item
pulled on consent
approved — Pass
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached for your approval is the itemized Proposal and Installation Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive in Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70. This includes 24/7 Fire Alarm Monitoring at $60.00 per month for 24 months and a yearly Annual System Fire Test at $300.00 per year for 2 years. Lake County Behavioral Health Services (LCBHS) has contracted with High Country Security for Commercial Alarm Installation and Security Monitoring/Testing for other LCBHS locations with good success, as have other County Departments. High Country Security has maintained a good relationships with County of Lake for several years, providing same or similar services. This items needs to be approved as a fixed asset under County Code 62-74. A budget transfer has been completed and is attached to this item.
Recommended Action
(a) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation as a fixed asset under County Code 62-74 and ongoing Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70 and authorize the Behavioral Health Services Director to sign the Agreement.
| Estimated Cost | $11,739.70 |
|---|---|
| Amount Budgeted | $11,739.70 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: September 21st, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation as a fixed asset under County Code 62-74 and ongoing Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70 and authorize the Behavioral Health Services Director to sign the Agreement.
Executive Summary: Attached for your approval is the itemized Proposal and Installation Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation and Monitoring at 14092 Lakeshore Drive in Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70. This includes 24/7 Fire Alarm Monitoring at $60.00 per month for 24 months and a yearly Annual System Fire Test at $300.00 per year for 2 years. Lake County Behavioral Health Services (LCBHS) has contracted with High Country Security for Commercial Alarm Installation and Security Monitoring/Testing for other LCBHS locations with good success, as have other County Departments. High Country Security has maintained a good relationships with County of Lake for several years, providing same or similar services. This items needs to be approved as a fixed asset under County Code 62-74. A budget transfer has been completed and is attached to this item.
If not budgeted, fill in the blanks below only:
Estimated Cost: $11,739.70 Amount Budgeted: $11,739.70 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation as a fixed asset under County Code 62-74 and ongoing Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70 and authorize the Behavioral Health Services Director to sign the Agreement.
a) On motion of Supervisor Pyska, and by vote of the Board, Approved Agreement between County of Lake and High Country Security for Commercial Fire Alarm Installation as a fixed asset under County Code 62-74 and ongoing Monitoring at 14092 Lakeshore Drive, Clearlake for Fiscal Years 2019-20 and 2020-21 for a contract maximum of $11,739.70 and authorized the Behavioral Health Services Director to sign the Agreement. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) On motion of Supervisor Crandell, and by vote of the Board, moved to reopen the item. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: a) Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.4Approve Temporary Closure of the Department of Child Support Services to the public from noon, October 21, 2021 through the end of the day of October 22, 2021
Action Item
passed on consent
Staff memo
Executive Summary
I would like to respectfully request Board approval to close the Child Support Services office located at 3980 Gard St., Kelseyville, to the public from noon, October 21, 2021 through the end of the day of October 22, 2021.
The State Department of Child Support Services will be migrating our Child Support Enforcement (CSE) system to the Cloud starting at noon on, October 21, 2021. During that time, CSE and all related programs that obtain information from the system will be down. This includes; the Kiosk for payments, the call center, the guideline calculator, and customer connect to name a few.
Not applicable
Recommended Action
Approve closure of Child Support Services to the public from noon, October 21, 2021 through the end of the day of October 22, 2021
Original memo text
Memorandum
Date: 9/21/2021
To: The Honorable Lake County Board of Supervisors
From: Gail Woodworth
Director, Child Support Services
Subject: Approve closure of Child Support Services to the public from noon, October 21, 2021 through the end of the day of October 22, 2021
Executive Summary: I would like to respectfully request Board approval to close the Child Support Services office located at 3980 Gard St., Kelseyville, to the public from noon, October 21, 2021 through the end of the day of October 22, 2021.
The State Department of Child Support Services will be migrating our Child Support Enforcement (CSE) system to the Cloud starting at noon on, October 21, 2021. During that time, CSE and all related programs that obtain information from the system will be down. This includes; the Kiosk for payments, the call center, the guideline calculator, and customer connect to name a few.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve closure of Child Support Services to the public from noon, October 21, 2021 through the end of the day of October 22, 2021
5.5Second Reading of Ordinance Amending Article VII of Chapter 13 of the Lake County Code Relating to Administrative Fines and Penalties
Action Item
passed on consent
Staff memo
Executive Summary
The first reading of this ordinance was September 14, 2021 and this is the second reading.
Recommended Action
Second Reading of Ordinance Amending Article VII of Chapter 13 of the Lake County Code Relating to Administrative Fines and Penalties
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Anita Grant, County Counsel
Subject: Second Reading of Ordinance Amending Article VII of Chapter 13 of the Lake County Code Relating to Administrative Fines and Penalties
Executive Summary:
The first reading of this ordinance was September 14, 2021 and this is the second reading.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Second Reading of Ordinance Amending Article VII of Chapter 13 of the Lake County Code Relating to Administrative Fines and Penalties
5.6Approve Agreement between the County of Lake and SCS Field Services for Landfill Gas Collection System Operations, Monitoring, Maintenance, and Reporting in the not-to-exceed amount of $106,000 from July 1, 2021 to June 30, 2022; and Authorize the Chair to sign
Action Item
passed on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The County, through the Public Services Department, operates the Eastlake Landfill in compliance with permits issued from a number of regulatory agencies, one of which is the Lake County Air Quality Management District (LCAQMD) for the landfill gas collection and control system. The permit requires a number of operations, monitoring, maintenance, and reporting requirements to ensure compliance.
Included for your Board's consideration is an agreement with SCS Field Services to operate, monitor and maintain the landfill gas collection system, extraction wells, probes, and structure monitoring at the Eastlake Landfill this fiscal year. The scope of work is based on the permit requirements issued by LCAQMD.
Recommended Action
Approve Agreement between the County of Lake and SCS Field Services for Landfill Gas Collection System Operations, Monitoring, Maintenance, and Reporting in the not-to-exceed amount of $106,000 from July 1, 2021 to June 30, 2022; and Authorize the Chair to sign
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Approve Agreement between the County of Lake and SCS Field Services for Landfill Gas Collection System Operations, Monitoring, Maintenance, and Reporting; and Authorize the Chair to sign
Executive Summary:
The County, through the Public Services Department, operates the Eastlake Landfill in compliance with permits issued from a number of regulatory agencies, one of which is the Lake County Air Quality Management District (LCAQMD) for the landfill gas collection and control system. The permit requires a number of operations, monitoring, maintenance, and reporting requirements to ensure compliance.
Included for your Board's consideration is an agreement with SCS Field Services to operate, monitor and maintain the landfill gas collection system, extraction wells, probes, and structure monitoring at the Eastlake Landfill this fiscal year. The scope of work is based on the permit requirements issued by LCAQMD.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Agreement between the County of Lake and SCS Field Services for Landfill Gas Collection System Operations, Monitoring, Maintenance, and Reporting in the not-to-exceed amount of $106,000 from July 1, 2021 to June 30, 2022; and Authorize the Chair to sign
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.6 with the exception of item 5.1 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Members Ray Oli and Joan Moss spoke.
6.29:06 A.M. - Consideration of Update on COVID-19
Report
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
Recommended Action
Report Only
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Public Health
Subject: Consideration of Update on COVID-19
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to provide your Board with a brief update on COVID-19.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Report Only
Report Only.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Ernesto Padilla and Angela Cuellar-Marroquin presented the item to the Board. Deputy County Administrative Officer Matthew Rothstein spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Tom Slaight and Julia Bono. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.39:45 A.M. - Presentation of Proclamation Declaring September 17 and 24 Native American Days in Lake County
Proclamation
Staff memo
Executive Summary
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been informed by the contributions of Native Americans.
Friday, September 24, is Native American Day in the State of California, and local Tribes likewise celebrated September 17.
Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that we act to declare September 17 and 24, 2021, Native American Days in Lake County.
Recommended Action
Adopt and present the attached Proclamation, declaring September 17 and September 24 Native American Days in Lake County.
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Eddie Crandell, District 3 Supervisor
Moke Simon, District 1 Supervisor
Subject: Consideration of a Proclamation Declaring September 17 and 24 Native American Days in Lake County
Executive Summary:
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been informed by the contributions of Native Americans.
Friday, September 24, is Native American Day in the State of California, and local Tribes likewise celebrated September 17.
Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that we act to declare September 17 and 24, 2021, Native American Days in Lake County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt and present the attached Proclamation, declaring September 17 and September 24 Native American Days in Lake County.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Crandell read the proclamation into the record and presented it to Ron Montez. Ron Montez spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of letter of support for federal legislation expanding the Berryessa Snow Mountain National Monument
Action Item
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On July 15, 2015, President Obama declared a new National Monument with large portions of its area residing in Lake County. The Berryessa Snow Mountain National Monument is a biological hotspot of diverse flora and fauna. The Walker Ridge area, which would add an approximately additional 4,000 acres to the already more than 330,000 acre National Monument was part of the original National Monument footprint, but was excluded in its final declaration. However, Walker Ridge is an important part of the area and adds to the beauty, diversity, and recreational opportunities that the National Monument already features.
Congressman John Garamendi, with the help of the Tuleyome non-profit conservation group, have worked to create the Berryessa Snow Mountain National Monument Expansion Act which would add the Walker Ridge area to the existing National Monument. This area is already owned by the federal government's Bureau of Land Management.
We bring this letter of support for the Expansion Act for the board's consideration, believing that this expansion will enhance the opportunities that this National Monument brings to our county both for conserving our precious surroundings and for the economic advantages that a National Monument destination brings to local jurisdictions.
Not applicable
Recommended Action
Approve the letter of support for the Berryessa Snow Mountain National Monument Expansion Act
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Eddie "EJ" Crandell, Vice-Chair and District 3 Supervisor
Bruno Sabatier, Chair and District 2 Supervisor
Subject: Consideration of letter of support for federal legislation expanding the Berryessa Snow Mountain National Monument
Executive Summary:
On July 15, 2015, President Obama declared a new National Monument with large portions of its area residing in Lake County. The Berryessa Snow Mountain National Monument is a biological hotspot of diverse flora and fauna. The Walker Ridge area, which would add an approximately additional 4,000 acres to the already more than 330,000 acre National Monument was part of the original National Monument footprint, but was excluded in its final declaration. However, Walker Ridge is an important part of the area and adds to the beauty, diversity, and recreational opportunities that the National Monument already features.
Congressman John Garamendi, with the help of the Tuleyome non-profit conservation group, have worked to create the Berryessa Snow Mountain National Monument Expansion Act which would add the Walker Ridge area to the existing National Monument. This area is already owned by the federal government's Bureau of Land Management.
We bring this letter of support for the Expansion Act for the board's consideration, believing that this expansion will enhance the opportunities that this National Monument brings to our county both for conserving our precious surroundings and for the economic advantages that a National Monument destination brings to local jurisdictions.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve the letter of support for the Berryessa Snow Mountain National Monument Expansion Act
On motion of Supervisor Crandell, and by vote of the Board, approved letter of support for federal legislation expanding the Berryessa Snow Mountain National Monument. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisor Crandell presented the item to the Board. Victoria Brandon spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of a Letter of Commitment Between the County of Lake and Trane Technologies Enabling Pursuit of Grant Funding Toward a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System Project in North Lakeport
Action Item
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As you will recall, on Tuesday, August 31, your Board approved submittal of an application for a PG&E Better Together Resilient Communities grant by Trane Technologies, on behalf of the County of Lake. You approved submittal of that application on the basis of its potential to provide funding toward feasibility studies on multiple potential Lake County energy and disaster resilience projects, including a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System project in the North Lakeport area:
https://countyoflake.legistar.com/LegislationDetail.aspx?ID=5118972&GUID=F8DDCC22-1152-46EC-8858-AE07B148DA39
If we are to see such a large scale energy project come to fruition in Lake County, Capital Grants are a key piece to the puzzle, and significant engineering work and other efforts, beyond what can be afforded by the PG&E grant, alone, must be undertaken for our County to be competitive for such funding opportunities. Therefore, the attached Letter of Commitment (LOC) presented for your Board's consideration is the logical next step in evaluating the viability of the North Lakeport FLASHES Project.
As you may be aware, the United States Economic Development Administration's (EDA's) Build Back Better Regional Challenge (B-3) is a $1 billion dollar funding opportunity facilitated by the American Rescue Plan Act, seeking to "Provide a transformational investment to 20-30 regions across the country that want to revitalize their economies," in areas including Planning and Infrastructure development. Technical Assistance funding (Phase 1, ca. $500,000 per awardee) applications are due October 19. Approving the LOC today is necessary to meet that deadline.
Your Board will recognize, in Lake County, improving disaster and energy resilience are foundational elements, as we seek to build a brighter future. Relationships we have been able to cultivate with Sonoma Clean Power and other regional partners have positioned us well for B-3.
The nature of the project proposed by Trane also presents the County a competitive advantage when pursuing grant funding. Trane's FLASHES model is a novel combination of well-established technologies, and one that is replicable across the State of California, at a time when wildfire suppression, for example, has never been more important.
In addition to potential community benefits and energy and disaster resilience for critical infrastructure facilities in the North Lakeport Area, specifically, our Regional B-3 application will also bring greater potential for Technical Assistance funding for a FLASHES project currently being pursued by Hidden Valley Lake Community Services District.
As your Board is aware, more than 5,500 Lake County residents live in the Hidden Valley Lake area, and thousands more live in relatively close proximity. This portion of our county has been repeatedly affected by wildfire and PSPS Events, and enhancing disaster and energy resiliency there could have considerable ancillary benefits.
Provided your Board continues to proceed in good faith toward development of the North Lakeport Project, as described in the Letter of Commitment, there will be no County financial obligations created as a result of today's action.
If we continue, in good faith, the County, with the exception of a modest amount of staff time, pays $0 out of pocket, over the life of the project, and may see considerable community benefits and even revenue, if the appropriate complement of grants and investor contributions can be obtained. While it is difficult to project what revenue may ultimately be realized, Trane also represents there is no scenario wherein the project could be both viable, as defined in the LOC, and result in an annual loss of revenue for the County; if it will not be profitable, it will not proceed.
Trane will be undertaking considerable work, predominantly at their own risk, as is customary under the Energy Services Performance Contracting model. Only if the County decides to change course, and forego the project, despite Trane meeting the "Trigger Event" criteria outlined in the LOC, will the County be obligated to pay a $100,000 termination fee.
At future stages of this process, termination fees will escalate, in consistency with increased costs and risk assumed by Trane. However, again, those termination fees will only be triggered if the County elects not to proceed, despite Trane presenting a viable project.
Finally, if Trane is unable to secure Grants on or prior to October 31, 2022, the LOC terminates with no obligation on the part of the County. If no grants are obtained, all work done up to that point will constitute a loss for Trane.
After significant consideration, staff recommends your Board Approve the Letter of Commitment.
Recommended Action
Approve the Letter of Commitment between the County of Lake and Trane Technologies enabling pursuit of grant funding toward a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System Project in North Lakeport.
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of a Letter of Commitment Between the County of Lake and Trane Technologies Enabling Pursuit of Grant Funding Toward a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System Project in North Lakeport
Executive Summary:
As you will recall, on Tuesday, August 31, your Board approved submittal of an application for a PG&E Better Together Resilient Communities grant by Trane Technologies, on behalf of the County of Lake. You approved submittal of that application on the basis of its potential to provide funding toward feasibility studies on multiple potential Lake County energy and disaster resilience projects, including a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System project in the North Lakeport area:
https://countyoflake.legistar.com/LegislationDetail.aspx?ID=5118972&GUID=F8DDCC22-1152-46EC-8858-AE07B148DA39
If we are to see such a large scale energy project come to fruition in Lake County, Capital Grants are a key piece to the puzzle, and significant engineering work and other efforts, beyond what can be afforded by the PG&E grant, alone, must be undertaken for our County to be competitive for such funding opportunities. Therefore, the attached Letter of Commitment (LOC) presented for your Board's consideration is the logical next step in evaluating the viability of the North Lakeport FLASHES Project.
As you may be aware, the United States Economic Development Administration's (EDA's) Build Back Better Regional Challenge (B-3) is a $1 billion dollar funding opportunity facilitated by the American Rescue Plan Act, seeking to "Provide a transformational investment to 20-30 regions across the country that want to revitalize their economies," in areas including Planning and Infrastructure development. Technical Assistance funding (Phase 1, ca. $500,000 per awardee) applications are due October 19. Approving the LOC today is necessary to meet that deadline.
Your Board will recognize, in Lake County, improving disaster and energy resilience are foundational elements, as we seek to build a brighter future. Relationships we have been able to cultivate with Sonoma Clean Power and other regional partners have positioned us well for B-3.
The nature of the project proposed by Trane also presents the County a competitive advantage when pursuing grant funding. Trane's FLASHES model is a novel combination of well-established technologies, and one that is replicable across the State of California, at a time when wildfire suppression, for example, has never been more important.
In addition to potential community benefits and energy and disaster resilience for critical infrastructure facilities in the North Lakeport Area, specifically, our Regional B-3 application will also bring greater potential for Technical Assistance funding for a FLASHES project currently being pursued by Hidden Valley Lake Community Services District.
As your Board is aware, more than 5,500 Lake County residents live in the Hidden Valley Lake area, and thousands more live in relatively close proximity. This portion of our county has been repeatedly affected by wildfire and PSPS Events, and enhancing disaster and energy resiliency there could have considerable ancillary benefits.
Provided your Board continues to proceed in good faith toward development of the North Lakeport Project, as described in the Letter of Commitment, there will be no County financial obligations created as a result of today's action.
If we continue, in good faith, the County, with the exception of a modest amount of staff time, pays $0 out of pocket, over the life of the project, and may see considerable community benefits and even revenue, if the appropriate complement of grants and investor contributions can be obtained. While it is difficult to project what revenue may ultimately be realized, Trane also represents there is no scenario wherein the project could be both viable, as defined in the LOC, and result in an annual loss of revenue for the County; if it will not be profitable, it will not proceed.
Trane will be undertaking considerable work, predominantly at their own risk, as is customary under the Energy Services Performance Contracting model. Only if the County decides to change course, and forego the project, despite Trane meeting the "Trigger Event" criteria outlined in the LOC, will the County be obligated to pay a $100,000 termination fee.
At future stages of this process, termination fees will escalate, in consistency with increased costs and risk assumed by Trane. However, again, those termination fees will only be triggered if the County elects not to proceed, despite Trane presenting a viable project.
Finally, if Trane is unable to secure Grants on or prior to October 31, 2022, the LOC terminates with no obligation on the part of the County. If no grants are obtained, all work done up to that point will constitute a loss for Trane.
After significant consideration, staff recommends your Board Approve the Letter of Commitment.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Letter of Commitment between the County of Lake and Trane Technologies enabling pursuit of grant funding toward a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System Project in North Lakeport.
On motion of Supervisor Scott, and by vote of the Board, approved Letter of Commitment Between the County of Lake and Trane Technologies Enabling Pursuit of Grant Funding Toward a Firemain Linked Auxiliary Supply Hydraulic Energy Storage (FLASHES) System Project in North Lakeport. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Deputy County Administrative Officer Matthew Rothstein presented the item to the Board. Michael Day spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4(a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $900,000.00 and authorize the Board Chair to sign the Agreement.
Action Item
Motion carried
Carried 3-1 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: nay Scott: abstain Simon: aye
Crandell: aye Pyska: aye Sabatier: nay Scott: abstain Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22. RCS has continually serviced Lake County residents through their Foster Care programs and the Lake County Wraparound Program; therefore LCBHS chooses to continue to support RCS to provide the Lake County Family Stabilization Program. As LCHBS has had a successful working relationship with RCS and would like to continue this working relationship, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action
(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $900,000.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $900,000 |
|---|---|
| Amount Budgeted | $900,000 |
| Additional Requested | $0 |
Original memo text
Memorandum
Date: September 14, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Consideration to Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Consideration of Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $900,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22. RCS has continually serviced Lake County residents through their Foster Care programs and the Lake County Wraparound Program; therefore LCBHS chooses to continue to support RCS to provide the Lake County Family Stabilization Program. As LCHBS has had a successful working relationship with RCS and would like to continue this working relationship, LCBHS is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: $900,000 Amount Budgeted: $900,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $900,000.00 and authorize the Board Chair to sign the Agreement.
On motion of Supervisor Crandell, and by vote of the Board, Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes- Supervisors: 3 - Simon, Crandell, and Pyska
Recused- Supervisor: 1 - Scott
Nays- Supervisor: 1 - Sabatier
On motion of Supervisor Crandell, and by vote of the Board, Approved Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and Intensive Services Foster Care (ISFC) Program for Specialty Mental Health Services for Fiscal Year 2021-22 for a contract maximum of $900,000.00 and authorize the Board Chair to sign the Agreement.
Ayes- Supervisors: 3 - Simon, Crandell, and Pyska
Recused- Supervisor: 1 - Scott
Nays- Supervisor: 1 - Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board. Deputy Behavioral Health Director Elise Jones spoke.
Chair Sabtier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5A) Consideration to waive the formal bid process as the unique nature of the goods precludes competitive bidding and would produce no economic benefit to the County; and B) Consideration of Award for Trailer-Mounted Emergency Standby Generators
Action Item
Adopted
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The County is the recipient of a $183,393 grant from the State Office of Emergency Services (CalOES) that must be used for the purchase of emergency power and/or emergency communications equipment. The County's intent was to use the funding for the jail generator project. However, a significant constraint of the grant is that any work proposed for this grant must be completed and/or delivered by October 31, 2021. Consequently, once it was known that the jail generator project would not be installed prior to that date, the County Administrative Office requested that the Public Services Department scope facility needs and solicit bids for one or more trailer-mounted emergency standby generators, with primary focus being on a generator to support the new Registrar of Voters facility and a secondary focus of a generator that could serve a number of other County facilities during sustained power outages.
Public Services contacted nearly a dozen dealers across the country to assess the probability of procuring generators within the timeframe provided. Each dealer indicated that their inventory of new units was severely depleted, with lead times of 18 to 26 weeks to take delivery of new units, but that used generators were more obtainable. Additionally, the variety of facilities to which these generators might be dispatched necessitated scoping the equipment to allow for sizes ranging from 60KW (kilowatts) to 150KW.
As a result of the compressed timeframe, the extraordinarily low inventories, the lack of generator size uniformity among manufacturers, and to maximize the potential to use the generators for multiple facilities, staff tailored the solicitation to provide flexibility to choose generators that are sized so as to serve a broad range of County facilities, while also providing for consideration of units that provide the best value based on such factors as cost, guaranteed delivery date, optional equipment configurations, manufacturer's reputation, maintenance staff's familiarity with equipment, and the number of hours of prior use.
Staff solicited bids to generator dealers across the country. Bids were received from three dealers. Staff's evaluation concluded that the bid from Leete Generators of Santa Rosa offers the best value to the County. It will provide two 100KW generators, plus on-site generator startup and commissioning and training, at a total price of $177,518.40.
Because of the unique circumstances described earlier, this approach did not rely solely on the lowest bid. Consequently, awarding this purchase order will require your Board to waive the formal bidding process by determining that competitive bidding is not in the public interest because the unique nature of the goods and because it would produce no economic benefit to the County.
Recommended Action
Staff recommends that the Board of Supervisors waive the formal bid process as the unique nature of the goods precludes competitive bidding and would produce no economic benefit to the County; and approve the purchase order to Leete Generators in the amount of $177,518.40 for Two Trailer-Mounted Emergency Standby Generators
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: A) Consideration to waive the formal bid process as the unique nature of the goods precludes competitive bidding and would produce no economic benefit to the County; and B) Consideration of Award for Trailer-Mounted Emergency Standby Generators
Executive Summary:
The County is the recipient of a $183,393 grant from the State Office of Emergency Services (CalOES) that must be used for the purchase of emergency power and/or emergency communications equipment. The County's intent was to use the funding for the jail generator project. However, a significant constraint of the grant is that any work proposed for this grant must be completed and/or delivered by October 31, 2021. Consequently, once it was known that the jail generator project would not be installed prior to that date, the County Administrative Office requested that the Public Services Department scope facility needs and solicit bids for one or more trailer-mounted emergency standby generators, with primary focus being on a generator to support the new Registrar of Voters facility and a secondary focus of a generator that could serve a number of other County facilities during sustained power outages.
Public Services contacted nearly a dozen dealers across the country to assess the probability of procuring generators within the timeframe provided. Each dealer indicated that their inventory of new units was severely depleted, with lead times of 18 to 26 weeks to take delivery of new units, but that used generators were more obtainable. Additionally, the variety of facilities to which these generators might be dispatched necessitated scoping the equipment to allow for sizes ranging from 60KW (kilowatts) to 150KW.
As a result of the compressed timeframe, the extraordinarily low inventories, the lack of generator size uniformity among manufacturers, and to maximize the potential to use the generators for multiple facilities, staff tailored the solicitation to provide flexibility to choose generators that are sized so as to serve a broad range of County facilities, while also providing for consideration of units that provide the best value based on such factors as cost, guaranteed delivery date, optional equipment configurations, manufacturer's reputation, maintenance staff's familiarity with equipment, and the number of hours of prior use.
Staff solicited bids to generator dealers across the country. Bids were received from three dealers. Staff's evaluation concluded that the bid from Leete Generators of Santa Rosa offers the best value to the County. It will provide two 100KW generators, plus on-site generator startup and commissioning and training, at a total price of $177,518.40.
Because of the unique circumstances described earlier, this approach did not rely solely on the lowest bid. Consequently, awarding this purchase order will require your Board to waive the formal bidding process by determining that competitive bidding is not in the public interest because the unique nature of the goods and because it would produce no economic benefit to the County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Staff recommends that the Board of Supervisors waive the formal bid process as the unique nature of the goods precludes competitive bidding and would produce no economic benefit to the County; and approve the purchase order to Leete Generators in the amount of $177,518.40 for Two Trailer-Mounted Emergency Standby Generators
On motion of Supervisor Simon, and by vote of the Board, waived the formal bidding process as the unique nature of the goods precludes competitive bidding and would produce no economic benefit to the County. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Simon, and by vote of the Board, Accepted the bid and Authorized the Public Services Director to issue a purchase order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: Director: Health Services Director
Closed Session Item
8.2Public Employee Evaluation:
Title: Director: Behavioral Health Director
Closed Session Item
8.3Sitting as the Board of Directors of the Lake County IHSS Public Authority: Conference with (a) Chief Negotiator M. Long, County Negotiator C. Markytan, M. Dolby, and A. Schimansky; and (b) Employee Organization: California United Homecare Workers Union Local 4034
Closed Session Item
8.4Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson and P. Samac; and (b) Employee Organizations: LCDDAA, LCDSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
8.5Conference with Temporary Representatives designated to meet with County Department Heads regarding salary and benefits and Unrepresented management employees
Closed Session Item
8.6Conference with Temporary Representatives designated to meet with Confidential A and B employees regarding salaries and benefits
Closed Session Item
Clerk’s notes: The Board came out of closed session at 1:03 p.m. having taken no action.