Board Of Supervisors — Tuesday, September 28, 2021
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To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/93860432041?pwd=MXJWc2F5Y016aHF5SWF2TWRkYXRwUT09 Passcode: 437543 Or One tap mobile: +16699006833,,93860432041#,,,,*437543# US (San Jose) +13462487799,,93860432041#,,,,*437543# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 938 6043 2041 Passcode: 437543 International numbers available: https://lakecounty.zoom.us/u/aZf4aRs9 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 938 6043 2041 Passcode: 437543 SIP: 93860432041@zoomcrc.com Passcode: 437543
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Approve Letter of Support of an Application by Seigler Springs Community Redevelopment Association (SSCRA) to the CoCo AIM Grant Program and authorize the Chair to sign
Letter
passed on consent
Staff memo
Executive Summary
The Seigler Springs Community Redevelopment Association (SSCRA), located in Cobb, has submitted an application to the Cooperatives and Collaboratives Inc. AIM Grant Program. I am asking for the Board's support on this application to continue the SSCRA's wildfire mitigation efforts.
Action, Implementation and Mitigation (AIM) is a unique funding opportunity. Developed in partnership with our Federal, State and regional partners, The Action, Implementation, and Mitigation Program (AIM) seeks to increase local capacity and support wildfire risk reduction activities in high-risk communities. Coalitions and Collaboratives, Inc. (COCO) provides direct support to place-based wildfire mitigation organization through pass-through grant funding, on-site engagement, mentoring and training on proven best mitigation practices; provides ongoing mentoring and support to funded groups focused on accomplishing wildfire risk-reduction actions, in order to ensure programmatic sustainability at a local level; and provides technical expertise and subject matter expert resources to help high-risk communities achieve their wildfire adaptation goals.
Recommended Action
Approve Letter of Support of an Application by Seigler Springs Community Redevelopment Association (SSCRA) to the Cooperatives and Collaboratives Inc, AIM Grant Program and authorize the Chair to sign.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Lake County Board of Supervisors
From: Jessica Pyska, District 5 Supervisor
Subject: Approve Letter of Support of an Application by Seigler Springs Community Redevelopment Association (SSCRA) to the Cooperatives and Collaboratives Inc, AIM Grant Program and authorize the Chair to sign
Executive Summary:
The Seigler Springs Community Redevelopment Association (SSCRA), located in Cobb, has submitted an application to the Cooperatives and Collaboratives Inc. AIM Grant Program. I am asking for the Board's support on this application to continue the SSCRA's wildfire mitigation efforts.
Action, Implementation and Mitigation (AIM) is a unique funding opportunity. Developed in partnership with our Federal, State and regional partners, The Action, Implementation, and Mitigation Program (AIM) seeks to increase local capacity and support wildfire risk reduction activities in high-risk communities. Coalitions and Collaboratives, Inc. (COCO) provides direct support to place-based wildfire mitigation organization through pass-through grant funding, on-site engagement, mentoring and training on proven best mitigation practices; provides ongoing mentoring and support to funded groups focused on accomplishing wildfire risk-reduction actions, in order to ensure programmatic sustainability at a local level; and provides technical expertise and subject matter expert resources to help high-risk communities achieve their wildfire adaptation goals.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Letter of Support of an Application by Seigler Springs Community Redevelopment Association (SSCRA) to the Cooperatives and Collaboratives Inc, AIM Grant Program and authorize the Chair to sign.
5.2(a) Rescind incorrect MOU Between County of Lake and Lake County Resource Conservation District For Management of Goat’s Rue in Lake County for FY 2020/2021 in the Amount of $60;000 approved on September 14, 2021 and (b) Approve correct MOU Between County of Lake and Lake County Resource Conservation District For Management of Goat’s Rue in Lake County for FY 2021-2023 in the Amount of $21,041.12 as referenced in Resolution 2021-113, adopted on September 14, 2021, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Executive Summary
Our office was contacted by the Agriculture Department to advise of an error and asked for assistance in correcting a document that had previously been submitted to your Board for approval.
A Resolution and an MOU with the Lake County Conservation District came before your board on September 14, 2021 for the management of Goats Rue. The Resolution was adopted and the MOU approved but the MOU attached to the agenda item was an incorrect version from the previous year. The adopted Resolution approves/accepts the MOU with the Lake County Conservation District for the management of Goats Rue for period July 1, 2021 through June 30, 2023 and authorizes the Chair to sign the document. I am asking the Board to rescind the approved (incorrect) MOU from September 14, 2021 and approve the correct MOU.
The California Department of Food and Agriculture (CDFA) has identified Goats rue as an "A" rated weed. An "A" rating is a pest of known economic or environmental detriment and is either not known to be established in California or it is present in a limited distribution that allows for the possibility of eradication or successful containment. This is considered a noxious weed and only found here and with your Board's approval, this revenue will be used to fund portions of the Lake County Resource Conservation District Weed Control Program.
Recommended Action
(a) Rescind incorrect MOU between County of Lake and Lake County Resource Conservation District for Management of Goat's Rue in Lake County for FY 2020/2021 in the Amount of $60,000 approved on September 14, 2021 and
(b) Approve correct MOU between County of Lake and Lake County Resource Conservation District for Management of Goat's Rue in Lake County for FY 2021-2023 in the Amount of $21,041.12 as referenced in Resolution 2021-113, adopted on September 14, 2021, and authorize the Chair to sign.
| Amount Budgeted | $21,041.12 |
|---|
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Lake County Board of Supervisors
From: Carol Huchingson, Clerk of the Board
On behalf of Steve Hajik, Agricultural Commissioner/ Sealer
Subject: (a) Rescind incorrect MOU Between County of Lake and Lake County Resource Conservation District For Management of Goat's Rue in Lake County for FY 2020/2021 in the Amount of $60;000 approved on September 14, 2021 and (b) Approve correct MOU Between County of Lake and Lake County Resource Conservation District For Management of Goat's Rue in Lake County for FY 2021-2023 in the Amount of $21,041.12 as referenced in Resolution 2021-113, adopted on September 14, 2021, and authorize the Chair to sign
Executive Summary:
Our office was contacted by the Agriculture Department to advise of an error and asked for assistance in correcting a document that had previously been submitted to your Board for approval.
A Resolution and an MOU with the Lake County Conservation District came before your board on September 14, 2021 for the management of Goats Rue. The Resolution was adopted and the MOU approved but the MOU attached to the agenda item was an incorrect version from the previous year. The adopted Resolution approves/accepts the MOU with the Lake County Conservation District for the management of Goats Rue for period July 1, 2021 through June 30, 2023 and authorizes the Chair to sign the document. I am asking the Board to rescind the approved (incorrect) MOU from September 14, 2021 and approve the correct MOU.
The California Department of Food and Agriculture (CDFA) has identified Goats rue as an "A" rated weed. An "A" rating is a pest of known economic or environmental detriment and is either not known to be established in California or it is present in a limited distribution that allows for the possibility of eradication or successful containment. This is considered a noxious weed and only found here and with your Board's approval, this revenue will be used to fund portions of the Lake County Resource Conservation District Weed Control Program.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: $21,041.12 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
(a) Rescind incorrect MOU between County of Lake and Lake County Resource Conservation District for Management of Goat's Rue in Lake County for FY 2020/2021 in the Amount of $60,000 approved on September 14, 2021 and
(b) Approve correct MOU between County of Lake and Lake County Resource Conservation District for Management of Goat's Rue in Lake County for FY 2021-2023 in the Amount of $21,041.12 as referenced in Resolution 2021-113, adopted on September 14, 2021, and authorize the Chair to sign.
5.3Sitting as the Lake County Air Quality Management District Board of Directors - Re-Appoint Mark Burkdoll to the LCAQMD Hearing Board for a three year term pursuant to California Health and Safety Code.
Report
passed on consent
Staff memo
Executive Summary
California Health & Safety Code Section 40801 requires one Legal Professional, one Professional Engineer, one Medical Professional, and two Public Members be represented on the Hearing Board.
Mark Burkdoll has served for the past 9 years as a Public Member on the Lake County Air Quality Management District Hearing Board. Mr. Burkdoll has a desire to make a contribution to the community and assist in protecting our air quality and has agreed to continue to serve on the Hearing Board and we are appreciative.
The Hearing Board has rarely met in recent years but prior years has met up to 8 times a year. The hearing process is both legalistic and technical in nature. Continuing Hearing Board members, as has been the case for the present Hearing Board, has helped greatly in making the process work smoothly and in the publics interest. Because of infrequent meetings, the advantages of having experienced Hearing Board members, and the fact that Mr. Burkdoll has indicated his willingness to continue, we ask that you re-appoint him.
Staff believes the LCAQMD is fortunate to have Members with such strong credentials, history, and unique understanding of our community and environmental matters and are willing to continue to serve on the Hearing Board.
Not applicable
Recommended Action
That the LCAQMD Board of Directors re-appoint Mark Burkdoll, as one of the Public Members to the LCAQMD Hearing Board for a three year term.
Original memo text
Memorandum
Date: September 16, 2021
To: The Honorable Lake County Air Quality Management District Board of Directors
From: Douglas Gearhart, APCO
Subject: Request Re-Appointment of Mark Burkdoll to the LCAQMD Hearing Board for a three year term pursuant to California Health and Safety Code.
Executive Summary: California Health & Safety Code Section 40801 requires one Legal Professional, one Professional Engineer, one Medical Professional, and two Public Members be represented on the Hearing Board.
Mark Burkdoll has served for the past 9 years as a Public Member on the Lake County Air Quality Management District Hearing Board. Mr. Burkdoll has a desire to make a contribution to the community and assist in protecting our air quality and has agreed to continue to serve on the Hearing Board and we are appreciative.
The Hearing Board has rarely met in recent years but prior years has met up to 8 times a year. The hearing process is both legalistic and technical in nature. Continuing Hearing Board members, as has been the case for the present Hearing Board, has helped greatly in making the process work smoothly and in the publics interest. Because of infrequent meetings, the advantages of having experienced Hearing Board members, and the fact that Mr. Burkdoll has indicated his willingness to continue, we ask that you re-appoint him.
Staff believes the LCAQMD is fortunate to have Members with such strong credentials, history, and unique understanding of our community and environmental matters and are willing to continue to serve on the Hearing Board.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: That the LCAQMD Board of Directors re-appoint Mark Burkdoll, as one of the Public Members to the LCAQMD Hearing Board for a three year term.
5.4Adopt Resolution Authorizing Cancellation of Reserve Designations in the Amount of $1,136,610 and Establishing 2020/2021 Appropriations for Contractual Obligations Incurred and Approve Budget Transfer
Report
passed on consent
Staff memo
Background
Resolution No. 96-196 Reiterating Policy to Implement Government Code Section 29092 Pertaining to Control of Budget Appropriations at the Sub Object Level, establishes budgetary controls for the County of Lake and the requirement for the County Auditor-Controller to exercise appropriate administrative controls to implement the policy. Relevant government code has been included as additional information.
During the closing of fiscal year 2020/2021 it was noted that the Behavioral Health Department had a significant amount of contractual obligations that were due and payable. Several of these were presented to your Board as amendments to contracts and identifying the appropriation in fiscal year 2021/2022. To facilitate proper financial statement reporting and budgetary compliance, I have prepared the attached resolution increasing 2020/2021 appropriations and cancelling reserves in Fund 145 Behavioral Health, as well as a budget transfer in Fund 141 Substance Use Disorder Services.
I respectfully request your approval of the resolution and budget transfer as submitted.
Recommended Action
Adopt Resolution Authorizing Cancellation of Reserve Designations and Establishing 2020/2021 Appropriations and a Budget Transfer for Contractual Obligations Incurred in Behavioral Health Budget Units
Original memo text
Memorandum
Date: September 22, 2021
To: The Honorable Lake County Board of Supervisors
From: Cathy Saderlund, Auditor-Controller
On behalf of Behavioral Health
Subject: Adopt Resolution Authorizing Cancellation of Reserve Designations and Establishing 2020/2021 Appropriations and a Budget Transfer for Contractual Obligations Incurred in Behavioral Health Budget Units
Executive Summary:
Background:
Resolution No. 96-196 Reiterating Policy to Implement Government Code Section 29092 Pertaining to Control of Budget Appropriations at the Sub Object Level, establishes budgetary controls for the County of Lake and the requirement for the County Auditor-Controller to exercise appropriate administrative controls to implement the policy. Relevant government code has been included as additional information.
During the closing of fiscal year 2020/2021 it was noted that the Behavioral Health Department had a significant amount of contractual obligations that were due and payable. Several of these were presented to your Board as amendments to contracts and identifying the appropriation in fiscal year 2021/2022. To facilitate proper financial statement reporting and budgetary compliance, I have prepared the attached resolution increasing 2020/2021 appropriations and cancelling reserves in Fund 145 Behavioral Health, as well as a budget transfer in Fund 141 Substance Use Disorder Services.
I respectfully request your approval of the resolution and budget transfer as submitted.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing Cancellation of Reserve Designations and Establishing 2020/2021 Appropriations and a Budget Transfer for Contractual Obligations Incurred in Behavioral Health Budget Units
5.5Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Mental Health Services Oversight and Accountability Commission (MHSOAC) for the period beginning upon Contract Execution through September 30, 2026 and authorize the Behavioral Health Services Director to sign the Standard Agreement and Grant Award Claim Form.
Resolution
passed on consent
Staff memo
Executive Summary
In early 2020, Lake County Behavioral Health Services (LCBHS), in partnership with the Lake County Office of Education (LCOE), applied for a Mental Health Student Services Act (MHSSA) grant, which was offered by the California Mental Health Services Oversight and Accountability Commission (MHSOAC). The competitive, four-year grant was designed to incentivize partnerships between behavioral health departments and education agencies for the purpose of increasing access to mental health services in locations that are easily accessible to students and their families. The grant was designed to provide support services that include, at a minimum, services provided on school campuses, suicide prevention services, drop-out prevention services, placement assistance and service plans for students in need of ongoing services, and outreach to high-risk youth, including foster youth, youth who identify as LGBTQ, and youth who have been expelled or suspended from school. LCBHS and LCOE designed a proposal that would include additional mental health staff for LCOE to provide services and increase access to mental health interventions. Unfortunately, due to the competitive nature of the grant, Lake County was not awarded the grant.
However, one pandemic later, in April of 2021, the MHSOAC contacted Lake County about revising the grant for Lake County. The State of California was budgeting funding to assist youth and students returning to school with mental health needs brought about or exacerbated by the pandemic and using this grant as a means to distribute that funding. As Lake County barely missed out on their first round of funding, it was now at the top of the list for additional funding. LCBHS and LCOE agreed they were still interested in the grant, recognizing the need due to the pandemic. Following the passage of the State Budget in late June, MHSOAC was able to initiate the agreement before the Board of Supervisors now. The grant is for four (4) years and is $2.5 million total, a quarter of which will be distributed by MHSOAC annually.
Due to the requirements of the MHSSA grant, the funding will come to LCBHS, who will in turn distribute to LCOE. An agreement is forthcoming to the Board for that partnership. Both LCBHS and LCOE believe this is a great opportunity for the County and its students, bringing in funding to address the mental health needs of youth.
Recommended Action
Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Mental Health Services Oversight and Accountability Commission (MHSOAC) for the period beginning upon Contract Execution through September 30, 2026 and authorize the Behavioral Health Services Director to sign the Standard Agreement and Grant Award Claim Form.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, Director Lake County Behavioral Health Services
Subject: Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Mental Health Services Oversight and Accountability Commission (MHSOAC) for the period beginning upon Contract Execution through September 30, 2026 and authorize the Behavioral Health Services Director to sign the Standard Agreement and Grant Award Claim Form.
Executive Summary:
In early 2020, Lake County Behavioral Health Services (LCBHS), in partnership with the Lake County Office of Education (LCOE), applied for a Mental Health Student Services Act (MHSSA) grant, which was offered by the California Mental Health Services Oversight and Accountability Commission (MHSOAC). The competitive, four-year grant was designed to incentivize partnerships between behavioral health departments and education agencies for the purpose of increasing access to mental health services in locations that are easily accessible to students and their families. The grant was designed to provide support services that include, at a minimum, services provided on school campuses, suicide prevention services, drop-out prevention services, placement assistance and service plans for students in need of ongoing services, and outreach to high-risk youth, including foster youth, youth who identify as LGBTQ, and youth who have been expelled or suspended from school. LCBHS and LCOE designed a proposal that would include additional mental health staff for LCOE to provide services and increase access to mental health interventions. Unfortunately, due to the competitive nature of the grant, Lake County was not awarded the grant.
However, one pandemic later, in April of 2021, the MHSOAC contacted Lake County about revising the grant for Lake County. The State of California was budgeting funding to assist youth and students returning to school with mental health needs brought about or exacerbated by the pandemic and using this grant as a means to distribute that funding. As Lake County barely missed out on their first round of funding, it was now at the top of the list for additional funding. LCBHS and LCOE agreed they were still interested in the grant, recognizing the need due to the pandemic. Following the passage of the State Budget in late June, MHSOAC was able to initiate the agreement before the Board of Supervisors now. The grant is for four (4) years and is $2.5 million total, a quarter of which will be distributed by MHSOAC annually.
Due to the requirements of the MHSSA grant, the funding will come to LCBHS, who will in turn distribute to LCOE. An agreement is forthcoming to the Board for that partnership. Both LCBHS and LCOE believe this is a great opportunity for the County and its students, bringing in funding to address the mental health needs of youth.
If not budgeted, fill in the blanks below only:
Estimated Cost: N/A_ Amount Budgeted: N/A_ Additional Requested: _N/A___ Future Annual Cost: __ N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Mental Health Services Oversight and Accountability Commission (MHSOAC) for the period beginning upon Contract Execution through September 30, 2026 and authorize the Behavioral Health Services Director to sign the Standard Agreement and Grant Award Claim Form.
5.6Approve AMENDMENT No. 1 to the agreement between the County of Lake and Manzanita House for Fiscal Year 2021-22 in the amount of $185,150.00 and authorize the chair to sign.
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached, for your approval, is AMENDMENT No. 1 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Located in Nice, CA Manzanita House is one of two Board and Care facilities located within Lake County that serve adults. As they are in Lake County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services (LCBHS) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community and independent living the least restrictive environment. Manzanita House has been proven to be a cost-effective alternative for care of clients who are ready to transition from Institutes of Mental Disease (IMDs) or have been brought back to the County from out-of-County placements. The original agreement was approved by the Board of Supervisors on May 11, 2021.
Manzanita House has requested a rate increase for FY 2021-22 which is reflected in this amendment. They are raising their rates from $75/day to $85/day. We currently have five (5) clients placed at Manzanita House. This reflects a contract increase of $21,900.
Recommended Action
Approve AMENDMENT No. 1 to the agreement between the County of Lake and Manzanita House for Fiscal Year 2021-22 in the amount of $185,150.00.
| Estimated Cost | $185,150.00 |
|---|---|
| Amount Budgeted | $185,150.00 |
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, Director Lake County Behavioral Health Services
Subject: Approve AMENDMENT No. 1 to the agreement between the County of Lake and Manzanita House for Fiscal Year 2021-22 in the amount of $185,150.00.
Executive Summary:
Attached, for your approval, is AMENDMENT No. 1 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2021-22. Located in Nice, CA Manzanita House is one of two Board and Care facilities located within Lake County that serve adults. As they are in Lake County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services (LCBHS) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community and independent living the least restrictive environment. Manzanita House has been proven to be a cost-effective alternative for care of clients who are ready to transition from Institutes of Mental Disease (IMDs) or have been brought back to the County from out-of-County placements. The original agreement was approved by the Board of Supervisors on May 11, 2021.
Manzanita House has requested a rate increase for FY 2021-22 which is reflected in this amendment. They are raising their rates from $75/day to $85/day. We currently have five (5) clients placed at Manzanita House. This reflects a contract increase of $21,900.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$185,150.00_ Amount Budgeted: _$185,150.00_ Additional Requested: _N/A___ Future Annual Cost: __ N/A_
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve AMENDMENT No. 1 to the agreement between the County of Lake and Manzanita House for Fiscal Year 2021-22 in the amount of $185,150.00.
On motion of Supervisor Scott, and by vote of the Board, Approved AMENDMENT No. 1 to the agreement between the County of Lake and Manzanita House for Fiscal Year 2021-22 in the amount of $185,150.00 and authorized the chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.7Adopt Resolution Authorizing the Agreement between the County of Lake and the California Mental Health Services Authority for the period of October 1, 2021 through June 30, 2022 and Authorize the Board Chair to sign the Agreement.
Resolution
passed on consent
Staff memo
Executive Summary
Lake County Behavioral Health Services has the unique opportunity to participate in a semi-state-wide Electronic Health Record implementation project. The Resolution and associated agreement now before the Board represent the second phase of this project; a formal Request for Proposals. The first phase of this project was a series of stakeholder feedback and informational sessions facilitied by the California Mental Health Services Authority, or CalMHSA, a joint powers authority. During these sessions, all California Counties were invited to participate and provide feedback regarding their experience with Electronic Health Records and vendors to date, as well as assess the current needs of California Counties with regard to an E.H.R. Please see the White Paper, also attached to this agenda, for more information regarding the rationale and goal of this unprecedented and remarkable project.
The amount due to CalMHSA for the request for proposals phase of the project is $35,000.00. The agreement attached to this item requires the adoption of a Resolution for the Board Chair to sign.
Recommended Action
Adopt Resolution Authorizing the Agreement between the County of Lake and the California Mental Health Services Authority for the period of October 1, 2021 through June 30, 2022 and Authorize the Board Chair to sign the Agreement.
| Estimated Cost | $35,000.00 |
|---|---|
| Amount Budgeted | $35,000.00 |
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A., Behavioral Health Services Director
Subject: Adopt Resolution Authorizing the Agreement between the County of Lake and the California Mental Health Services Authority for the period of October 1, 2021 through June 30, 2022 and Authorize the Board Chair to sign the Agreement.
Executive Summary:
Lake County Behavioral Health Services has the unique opportunity to participate in a semi-state-wide Electronic Health Record implementation project. The Resolution and associated agreement now before the Board represent the second phase of this project; a formal Request for Proposals. The first phase of this project was a series of stakeholder feedback and informational sessions facilitied by the California Mental Health Services Authority, or CalMHSA, a joint powers authority. During these sessions, all California Counties were invited to participate and provide feedback regarding their experience with Electronic Health Records and vendors to date, as well as assess the current needs of California Counties with regard to an E.H.R. Please see the White Paper, also attached to this agenda, for more information regarding the rationale and goal of this unprecedented and remarkable project.
The amount due to CalMHSA for the request for proposals phase of the project is $35,000.00. The agreement attached to this item requires the adoption of a Resolution for the Board Chair to sign.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$35,000.00_ Amount Budgeted: _$35,000.00_ Additional Requested: __N/A___ Future Annual Cost: __N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing the Agreement between the County of Lake and the California Mental Health Services Authority for the period of October 1, 2021 through June 30, 2022 and Authorize the Board Chair to sign the Agreement.
5.8Approve AMENDMENT No. 1 to the agreement between the County of Lake and Women’s Recovery Services for Fiscal Year 2021-22 in the amount of $105,850.00 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
Executive Summary
Attached, for your approval, is AMENDMENT No. 1 to the Agreement between the County of Lake and Women's Recovery Services. The original agreement was in the amount of $20,000.00 and was approved by our Department Head on 05/13/2021. Located in Sonoma County, Women's Recovery Services has been providing substance use treatment for women since 1975. In addition, WRS provides support and perinatal residential treatment services to women with children or of childbearing age. Attached to this item is the original agreement, for reference.
This contract amendment increases the contract by $85,850.00 for a new contract maximum of $105,850.00. In FY 2020-21, LCBHS was contracted with Women's Recovery Services and Redwood Community Service's Tule House, where Tule House is located in Lake County and is the only perinatal residential treatment services provider in the County. Lake County Behavioral Health Services is not presently contracted with Tule House for FY 21-22, yet the need to provide perinatal residential treatment services is still present. Hence, we are expanding our contract with Women's Recovery Services to meet this service demand.
Recommended Action
Approve AMENDMENT No. 1 to the agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2021-22 in the amount of $105,850.00 and authorize the Board Chair to sign the Agreement.
| Estimated Cost | $105,850.00 |
|---|---|
| Amount Budgeted | $105,850.00 |
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, M.P.A., Director Lake County Behavioral Health Services
Subject: Approve AMENDMENT No. 1 to the agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2021-22 in the amount of $105,850.00 and authorize the Board Chair to sign the Agreement.
Executive Summary:
Attached, for your approval, is AMENDMENT No. 1 to the Agreement between the County of Lake and Women's Recovery Services. The original agreement was in the amount of $20,000.00 and was approved by our Department Head on 05/13/2021. Located in Sonoma County, Women's Recovery Services has been providing substance use treatment for women since 1975. In addition, WRS provides support and perinatal residential treatment services to women with children or of childbearing age. Attached to this item is the original agreement, for reference.
This contract amendment increases the contract by $85,850.00 for a new contract maximum of $105,850.00. In FY 2020-21, LCBHS was contracted with Women's Recovery Services and Redwood Community Service's Tule House, where Tule House is located in Lake County and is the only perinatal residential treatment services provider in the County. Lake County Behavioral Health Services is not presently contracted with Tule House for FY 21-22, yet the need to provide perinatal residential treatment services is still present. Hence, we are expanding our contract with Women's Recovery Services to meet this service demand.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$105,850.00_ Amount Budgeted: _$105,850.00_ Additional Requested: _N/A__ Future Annual Cost: __ N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve AMENDMENT No. 1 to the agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2021-22 in the amount of $105,850.00 and authorize the Board Chair to sign the Agreement.
5.9Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Department of Health Care Services for the Period of July 1, 2021 through June 30, 2024 and Authorize the Behavioral Health Director to sign the Standard Agreement and the Contractor Certification Clause (CCC 04/2017).
Resolution
passed on consent
Staff memo
Executive Summary
The Department of Health Care Services (DHCS) administers California's Medicaid (Medi-Cal) program. The Medi-Cal Specialty Mental Health Services (SMHS) program is "carved-out" of the broader Medi-Cal program and operates under the authority of a waiver approved by the Centers for Medicare & Medicaid Services (CMS) under Section 1915(b) of the Social Security Act. As the single state Medicaid agency, DHCS is responsible for administering the Medi-Cal SMHS waiver program, which provides SMHS to Medi-Cal beneficiaries through designation of County Mental Health Plans (MHPs). The MHPs are required to provide or arrange for the provision of SMHS to beneficiaries in their counties that meet medical necessity criteria, consistent with the beneficiaries' mental health treatment needs and goals.
This resolution before you today authorizes the Mental Health Director to sign the Standard Agreement with DHCS and maintain status as the County Mental Health Plan.
Recommended Action
Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Department of Health Care Services for the Period of July 1, 2021 through June 30, 2024 and Authorize the Behavioral Health Director to sign the Standard Agreement and the Contractor Certification Clause (CCC 04/2017).
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Director Behavioral Health Services
Subject: Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Department of Health Care Services for the Period of July 1, 2021 through June 30, 2024 and Authorize the Behavioral Health Director to sign the Standard Agreement and the Contractor Certification Clause (CCC 04/2017).
Executive Summary:
The Department of Health Care Services (DHCS) administers California's Medicaid (Medi-Cal) program. The Medi-Cal Specialty Mental Health Services (SMHS) program is "carved-out" of the broader Medi-Cal program and operates under the authority of a waiver approved by the Centers for Medicare & Medicaid Services (CMS) under Section 1915(b) of the Social Security Act. As the single state Medicaid agency, DHCS is responsible for administering the Medi-Cal SMHS waiver program, which provides SMHS to Medi-Cal beneficiaries through designation of County Mental Health Plans (MHPs). The MHPs are required to provide or arrange for the provision of SMHS to beneficiaries in their counties that meet medical necessity criteria, consistent with the beneficiaries' mental health treatment needs and goals.
This resolution before you today authorizes the Mental Health Director to sign the Standard Agreement with DHCS and maintain status as the County Mental Health Plan.
If not budgeted, fill in the blanks below only:
Estimated Cost: _N/A__ Amount Budgeted: __ N/A__ Additional Requested: __ N/A__ Future Annual Cost: __ N/A___
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Authorizing the Standard Agreement between the County of Lake and the Department of Health Care Services for the Period of July 1, 2021 through June 30, 2024 and Authorize the Behavioral Health Director to sign the Standard Agreement and the Contractor Certification Clause (CCC 04/2017).
5.10a) Accept Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and b) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Executive Summary
The Eastlake Landfill in Clearlake uses a polypropylene fabric tarp to temporarily cover garbage disposed in the landfill to control wind-blown litter, scavengers, and other impacts of leaving garbage exposed. The tarp is rolled out over the compacted garbage at the end of each operating day with a tarp deployment system attached to a compactor. The existing tarp deployment system is over twenty years old and is in need of replacement.
On July 23, 2021, the Public Services Department published Invitation for Bids No. 21-09 for a new tarp deployment system. Two (2) bids were received and the low bidder was Con-Wal, Inc. in the amount of $106,674.63. Attached for the Board's review is the bid tabulation.
Public Services budgeted $100,000 in the FY 21/22 capital asset account for a new tarp deployment system. Because the bids exceed the budgeted amount, should your Board approve the purchase it is necessary to complete a budget transfer to appropriate additional funds for the equipment purchase. Funds are proposed to come out of the solid waste equipment maintenance account, 17-00, and be deposited into the capital asset account, 62-74.
Recommended Action
A) Accept the Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and
B) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign.
| Estimated Cost | $106,674.63 |
|---|---|
| Amount Budgeted | $100,000 |
| Additional Requested | $10,000 |
| Future Annual Cost | 0 |
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: a) Accept Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and b) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign
Executive Summary:
The Eastlake Landfill in Clearlake uses a polypropylene fabric tarp to temporarily cover garbage disposed in the landfill to control wind-blown litter, scavengers, and other impacts of leaving garbage exposed. The tarp is rolled out over the compacted garbage at the end of each operating day with a tarp deployment system attached to a compactor. The existing tarp deployment system is over twenty years old and is in need of replacement.
On July 23, 2021, the Public Services Department published Invitation for Bids No. 21-09 for a new tarp deployment system. Two (2) bids were received and the low bidder was Con-Wal, Inc. in the amount of $106,674.63. Attached for the Board's review is the bid tabulation.
Public Services budgeted $100,000 in the FY 21/22 capital asset account for a new tarp deployment system. Because the bids exceed the budgeted amount, should your Board approve the purchase it is necessary to complete a budget transfer to appropriate additional funds for the equipment purchase. Funds are proposed to come out of the solid waste equipment maintenance account, 17-00, and be deposited into the capital asset account, 62-74.
If not budgeted, fill in the blanks below only:
Estimated Cost: $106,674.63 Amount Budgeted: $100,000 Additional Requested: $10,000 Future Annual Cost: 0
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
A) Accept the Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and
B) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign.
5.11a) Approve Standard Agreement #21-5020 Between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the Amount of $116,116 for the Term of July 1, 2021 to June 30, 2023, and b) Adopt Resolution Authorizing the Director of Social Services to Sign the Standard Agreement
Agreement
passed on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Through the Standard Agreement, California Department of Social Services (CDSS) provides family evaluations for the Lake County Department of Social Services (LCDSS) Resource Family Approval (RFA) Program. The services provided by CDSS are essential to the functionality and success of the RFA Program. The Program helps to provide more placement opportunities for foster children and reduces the likelihood they are placed in a group home. The family evaluations include interviews of applicants to assess their personal history, family dynamic, and a need for support or resources, and a risk assessment. Due to Federal mandates all foster homes must be approved as Resource Homes. Having additional Resource Homes in Lake County allows more dependent youth to be placed in the county. This has additional benefits for Lake County families, as school, social, and family connections within the community can be maintained. CDSS provided eighteen (18) family evaluations for LCDSS in fiscal year 2020-2021. Costs for services shall not exceed $58,058 per fiscal year.
Recommended Action
a) Approve Standard Agreement #21-5020 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $116,116 for the term of July 1, 2021 to June 30, 2023, and b) Adopt Resolution authorizing the Director of Social Services to sign the Standard Agreement
| Estimated Cost | $116,116 |
|---|---|
| Amount Budgeted | $116,116 |
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: a) Approve Standard Agreement #21-5020 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $116,116 for the term of July 1, 2021 to June 30, 2023, and b) Adopt Resolution authorizing the Director of Social Services to sign the Standard Agreement
Executive Summary:
Through the Standard Agreement, California Department of Social Services (CDSS) provides family evaluations for the Lake County Department of Social Services (LCDSS) Resource Family Approval (RFA) Program. The services provided by CDSS are essential to the functionality and success of the RFA Program. The Program helps to provide more placement opportunities for foster children and reduces the likelihood they are placed in a group home. The family evaluations include interviews of applicants to assess their personal history, family dynamic, and a need for support or resources, and a risk assessment. Due to Federal mandates all foster homes must be approved as Resource Homes. Having additional Resource Homes in Lake County allows more dependent youth to be placed in the county. This has additional benefits for Lake County families, as school, social, and family connections within the community can be maintained. CDSS provided eighteen (18) family evaluations for LCDSS in fiscal year 2020-2021. Costs for services shall not exceed $58,058 per fiscal year.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$116,116_ Amount Budgeted: _$116,116_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: a) Approve Standard Agreement #21-5020 between County of Lake and California Department of Social Services for Resource Family Approval Program Services in the amount of $116,116 for the term of July 1, 2021 to June 30, 2023, and b) Adopt Resolution authorizing the Director of Social Services to sign the Standard Agreement
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.11 with the exception of item 5.6 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Member Ray Oli spoke.
6.29:06 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Employees Association, Units #3, #4, & #5 and the County of Lake for October 21, 2021 - June 30, 2025
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Employee Association (LCEA, Units 3, 4, and 5).
LCEA is by far our largest labor group, and we are deeply grateful for the tremendous work employees in these units undertake everyday to realize your Board's vision.
We also value the collaboration of LCEA's labor representatives, who contributed significantly to MOU development. On September 9, 2021, LCEA's Chief Negotiator advised Units 3, 4 and 5 had each voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCEA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Employees Association,
Units 3, 4 and 5, and the County of Lake for October 21, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Employees Association, Units #3, #4, & #5 and the County of Lake for October 21, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Employee Association (LCEA, Units 3, 4, and 5).
LCEA is by far our largest labor group, and we are deeply grateful for the tremendous work employees in these units undertake everyday to realize your Board's vision.
We also value the collaboration of LCEA's labor representatives, who contributed significantly to MOU development. On September 9, 2021, LCEA's Chief Negotiator advised Units 3, 4 and 5 had each voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCEA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Employees Association,
Units 3, 4 and 5, and the County of Lake for October 21, 2021 - June 30, 2025
On motion of Supervisor Simon, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Employees Association, Units #3, #4, & #5 and the County of Lake for October 21, 2021 - June 30, 2025. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Stephen Carter spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Elizabeth Larson and Carl Carr. The following people present in the Board of Supervisors Chambers spoke: Joan Moss, Elizabeth Arnold, and Chris Chwialkowski. No one else wished to speak and the public input portion of this item was closed.
6.39:07 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Correctional Officers Association and the County of Lake for October 21, 2021 - June 30, 2025
Action Item
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Correctional Officers Association (LCCOA).
We are deeply grateful for the tremendous work undertaken everyday by LCCOA employees, both in the Lake County Jail and in the Sheriff's Dispatch.
We also value the collaboration of LCCOA's labor representatives who contributed significantly to MOU development. On August 2, 2021, LCCOA's Chief Negotiator advised the unit had voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCCOA's prior MOU:
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
Addition of a differential in the amount of +2.5% for Dispatchers who have earned intermediate, advanced and supervisory POST certificates
Inclusion of language pertaining to seniority shift bidding
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Correctional Officers
Association, and the County of Lake for October 21, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Correctional Officers Association and the County of Lake for October 21, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Correctional Officers Association (LCCOA).
We are deeply grateful for the tremendous work undertaken everyday by LCCOA employees, both in the Lake County Jail and in the Sheriff's Dispatch.
We also value the collaboration of LCCOA's labor representatives who contributed significantly to MOU development. On August 2, 2021, LCCOA's Chief Negotiator advised the unit had voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCCOA's prior MOU:
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
Addition of a differential in the amount of +2.5% for Dispatchers who have earned intermediate, advanced and supervisory POST certificates
Inclusion of language pertaining to seniority shift bidding
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Correctional Officers
Association, and the County of Lake for October 21, 2021 - June 30, 2025
On motion of Supervisor Crandell, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Correctional Officers Association and the County of Lake for October 21, 2021 - June 30, 2025 with amendment to add Deputy Sheriff Trainee to the uniform policy. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:08 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Deputy District Attorney’s Association and the County of Lake for October 21, 2021 - June 30, 2025
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Deputy District Attorney's Association.
We are deeply grateful for the tremendous work LCDDA employees undertake everyday for the District Attorney and for the Child Support Department.
We also value the collaboration of LCDDA's labor representative, who advised on September 3, 2021 that the unit had voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCDDA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Deputy District
Attorney's Association and the County of Lake for October 21, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Deputy District Attorney's Association and the County of Lake for October 21, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Deputy District Attorney's Association.
We are deeply grateful for the tremendous work LCDDA employees undertake everyday for the District Attorney and for the Child Support Department.
We also value the collaboration of LCDDA's labor representative, who advised on September 3, 2021 that the unit had voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCDDA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Deputy District
Attorney's Association and the County of Lake for October 21, 2021 - June 30, 2025
On motion of Supervisor Simon, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Deputy District Attorney’s Association and the County of Lake for October 21, 2021 - June 30, 2025. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:09 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Safety Employees Association and the County of Lake for October 21, 2021 - June 30, 2025
Action Item
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Safety Employee Association (LCSEA).
We are deeply grateful for the tremendous work LCSEA employees undertake everyday in the Probation Department and in Welfare Fraud, now under the District Attorney.
We also value the collaboration of LCSEA's labor representatives, who contributed significantly to MOU development. On August 27, 2021, LCSEA's Chief Negotiator advised the unit had voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCSEA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
With the shift of the Welfare Fraud Investigator classes to the District Attorney, Department Head references in the MOU have been updated to include both the Chief Probation Officer and the District Attorney.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Safety Employees
Association and the County of Lake for October 21, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Safety Employees Association and the County of Lake for October 21, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Safety Employee Association (LCSEA).
We are deeply grateful for the tremendous work LCSEA employees undertake everyday in the Probation Department and in Welfare Fraud, now under the District Attorney.
We also value the collaboration of LCSEA's labor representatives, who contributed significantly to MOU development. On August 27, 2021, LCSEA's Chief Negotiator advised the unit had voted to ratify the MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCSEA's prior MOU:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
With the shift of the Welfare Fraud Investigator classes to the District Attorney, Department Head references in the MOU have been updated to include both the Chief Probation Officer and the District Attorney.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Safety Employees
Association and the County of Lake for October 21, 2021 - June 30, 2025
On motion of Supervisor Scott, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Safety Employees Association and the County of Lake for October 21, 2021 - June 30, 2025. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.69:10 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Deputy Sheriff’s Association and the County of Lake for October 21, 2021 - June 30, 2025
Action Item
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Deputy Sheriff's Association (LCDSA).
We are deeply grateful for the tremendous public safety work undertaken every day by LCDSA employees, for the Sheriff and for the District Attorney.
We also value the collaboration of LCDSA's labor representatives who contributed significantly to MOU development. On September 22, 2021, the unit voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCDSA's prior MOU:
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification
Deleted outdated language pertaining to financial reports
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Deputy Sheriff's
Association, and the County of Lake for October 21, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Deputy Sheriff's Association and the County of Lake for October 21, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Deputy Sheriff's Association (LCDSA).
We are deeply grateful for the tremendous public safety work undertaken every day by LCDSA employees, for the Sheriff and for the District Attorney.
We also value the collaboration of LCDSA's labor representatives who contributed significantly to MOU development. On September 22, 2021, the unit voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from LCDSA's prior MOU:
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification
Deleted outdated language pertaining to financial reports
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Deputy Sheriff's
Association, and the County of Lake for October 21, 2021 - June 30, 2025
On motion of Supervisor Crandell, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Deputy Sheriff’s Association and the County of Lake for October 21, 2021 - June 30, 2025 with amendment to delete section 4.1.8. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Gary Frace and Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.79:11 A.M. - Consideration of Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for October 21, 2021, to June 30, 2025
Action Item
Adopted — Pass
Staff memo
Executive Summary
We are very excited to present the attached Resolution Establishing Salaries and Benefits for
Employees Assigned to the Confidential Unit, Section A, for October 21, 2021, to June 30, 2025
Your Board appointed HR Director Pam Samac, Deputy CAO Matthew Rothstein and me to meet with the Confidential employees and we did so on September 7, 2021. We greatly value the work of Confidential employees in Human Resources, County Counsel, the Auditor-Controller's Office and Administration in support of the vision of your Board.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from the prior Resolution:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this Resolution, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential
Unit, Section A, for October 21, 2021, to June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for October 21, 2021, to June 30, 2025
Executive Summary:
We are very excited to present the attached Resolution Establishing Salaries and Benefits for
Employees Assigned to the Confidential Unit, Section A, for October 21, 2021, to June 30, 2025
Your Board appointed HR Director Pam Samac, Deputy CAO Matthew Rothstein and me to meet with the Confidential employees and we did so on September 7, 2021. We greatly value the work of Confidential employees in Human Resources, County Counsel, the Auditor-Controller's Office and Administration in support of the vision of your Board.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from the prior Resolution:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this Resolution, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential
Unit, Section A, for October 21, 2021, to June 30, 2025
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.89:12 A.M. - Consideration of Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for October 21, 2021, to June 30, 2025
Action Item
Adopted — Pass
Staff memo
Executive Summary
We are very excited to present the attached Resolution Establishing Salaries and Benefits for
Employees Assigned to the Confidential Unit, Section B, for October 21, 2021, to June 30, 2025
Your Board appointed HR Director Pam Samac, Deputy CAO Matthew Rothstein and me to meet with the Confidential employees and we did so on September 7, 2021. As you are aware, Deputy County Counsel staff do tremendous and high consequence work support of your Board's vision.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA,
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from the prior Resolution:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this Resolution, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential
Unit, Section B, for October 21, 2021, to June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for October 21, 2021, to June 30, 2025
Executive Summary:
We are very excited to present the attached Resolution Establishing Salaries and Benefits for
Employees Assigned to the Confidential Unit, Section B, for October 21, 2021, to June 30, 2025
Your Board appointed HR Director Pam Samac, Deputy CAO Matthew Rothstein and me to meet with the Confidential employees and we did so on September 7, 2021. As you are aware, Deputy County Counsel staff do tremendous and high consequence work support of your Board's vision.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective October 21, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA,
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
Here is a summary of further changes from the prior Resolution:
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification.
We recommend your Board adopt this Resolution, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential
Unit, Section B, for October 21, 2021, to June 30, 2025
Supervisor Pyska offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.99:13 A.M. - Consideration of Memorandum of Understanding By and Between the Lake County Sheriff’s Management Association and the County of Lake for November 1, 2021 - June 30, 2025
Agreement
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Sheriff's Management Association (LCSMA).
We are deeply grateful for the tremendous public safety work undertaken everyday by LCSMA employees, in their leadership capacity in the Sheriff's Department and in the Jail.
We also value the collaboration of LCSMA's labor representatives who contributed significantly to MOU development. On September 1, 2021, the unit advised that it had voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective November 1, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
In an effort to become more competitive with management benefits provided in other counties, this MOU increases Administrative Leave from 40 to 60 hours per year and provides for annual cash out of up to 40 hours of unused Vacation time for employees who have accrued more than 200 hours.
Here is a summary of further changes from LCSMA's prior MOU:
Commencing January 1, 2023, provides this unit with the same health benefit contribution as their LCDSA subordinates
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification
Corrected typographical error regarding vacation accrual (200 hours after 20 years, as per other appointed management employees)
As your Board recalls, last year, when your Board took the first step in implementing the CC Study, management was given less, in proportion to other employee groups. We are very grateful for the cooperation, collaboration and, especially, the extraordinary patience of unrepresented management employees over the years it has taken to reach this point.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
Recommended Action
Adopt Memorandum of Understanding By and Between the Lake County Sheriff's Management
Association, and the County of Lake for November 1, 2021 - June 30, 2025
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Memorandum of Understanding By and Between the Lake County Sheriff's Management Association and the County of Lake for November 1, 2021 - June 30, 2025
Executive Summary:
We are very excited to present the attached Memorandum of Understanding (MOU) with the Lake County Sheriff's Management Association (LCSMA).
We are deeply grateful for the tremendous public safety work undertaken everyday by LCSMA employees, in their leadership capacity in the Sheriff's Department and in the Jail.
We also value the collaboration of LCSMA's labor representatives who contributed significantly to MOU development. On September 1, 2021, the unit advised that it had voted to ratify this MOU.
This MOU spans approximately three years, eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective November 1, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
Additionally, under this MOU, the County will provide Air Medical Ambulance (REACH) membership at no employee cost, effective January 1, 2022. Life Insurance coverage, provided under our group plan, will also be expanded to the amount of each employee's base annual salary (capped at $100,000), effective July 1, 2022.
In an effort to become more competitive with management benefits provided in other counties, this MOU increases Administrative Leave from 40 to 60 hours per year and provides for annual cash out of up to 40 hours of unused Vacation time for employees who have accrued more than 200 hours.
Here is a summary of further changes from LCSMA's prior MOU:
Commencing January 1, 2023, provides this unit with the same health benefit contribution as their LCDSA subordinates
Standardized language around the five-step salary system
Clarification of salary step advancement in the case of less than satisfactory performance
Clarification of salary upon promotion or reclassification
Updates to language regarding longevity. Employees will retain longevity steps on promotion, with subsequent longevity steps earned after five years of service in the new classification
Corrected typographical error regarding vacation accrual (200 hours after 20 years, as per other appointed management employees)
As your Board recalls, last year, when your Board took the first step in implementing the CC Study, management was given less, in proportion to other employee groups. We are very grateful for the cooperation, collaboration and, especially, the extraordinary patience of unrepresented management employees over the years it has taken to reach this point.
We recommend your Board adopt this MOU, and, again, we appreciate the many people that worked in earnest to bring this historic step to strengthen and stabilize our workforce to fruition.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Memorandum of Understanding By and Between the Lake County Sheriff's Management
Association, and the County of Lake for November 1, 2021 - June 30, 2025
On motion of Supervisor Crandell, and by vote of the Board, approved Memorandum of Understanding By and Between the Lake County Sheriff’s Management Association and the County of Lake for November 1, 2021 - June 30, 2025. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.109:14 A.M. - Consideration of Resolution Establishing Salaries and Benefits for Management Employees for the Period from November 1, 2021, to June 30, 2025
Resolution
Adopted — Pass
Staff memo
Executive Summary
We are very excited to present the attached Resolution Establishing Salaries and Benefits for Management Employees for the period of November 1, 2021 - June 30, 2025.
Your Board appointed Supervisors Simon and Scott, Chief Deputy County Administrative Officer, Stephen Carter, and me to meet with Department Heads on behalf of unrepresented Management. The attached Resolution is presented with the concurrence of these parties and we are grateful to Chief Probation Officer Rob Howe, Behavioral Director Todd Metcalf and Sheriff Brian Martin for the contributions to it's development.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective November 1, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
This Resolution updates references to Chief Probation Officer and Chief Deputy Probation Officer to "Peace Officer," thus enabling all Peace Officer Classifications in this group to receive educational incentives comparable to those afforded their subordinate classes.
Language pertaining to longevity is also updated, so employees retain longevity steps on promotion. Subsequent longevity steps are earned after five years of service in the new class.
In an effort to become more competitive with benefits provided in other counties to Management employees, this Resolution increases Administrative Leave from 40 to 60 hours per year and provides for annual cash out of up to 40 hours of unused Vacation time for employees who have accrued more than 200 hours. A comparable increase to the off-salary schedule pay in lieu of vacation and sick leave for elected department heads is likewise included.
Under this Resolution, the County will likewise provide Air Medical Ambulance (REACH) membership at no employee cost. Effective July 1 2022, Life Insurance coverage provided under our group plan will also be expanded to the amount of each employee's base annual salary, capped at $100,000.
As your Board recalls, last year, when your Board took the first step in implementing the CC Study, unrepresented management was given less, in proportion to other represented groups. We are very grateful for the cooperation, collaboration and, especially, the extraordinary patience of unrepresented management employees over the years it has taken to reach this point.
Recommended Action
Adopt Resolution Establishing Salaries and Benefits for Management Employees for the Period from November 1, 2021, to June 30, 2025.
Original memo text
Memorandum
Date: September 21, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Resolution Establishing Salaries and Benefits for Management Employees for the Period from November 1, 2021, to June 30, 2025
Executive Summary:
We are very excited to present the attached Resolution Establishing Salaries and Benefits for Management Employees for the period of November 1, 2021 - June 30, 2025.
Your Board appointed Supervisors Simon and Scott, Chief Deputy County Administrative Officer, Stephen Carter, and me to meet with Department Heads on behalf of unrepresented Management. The attached Resolution is presented with the concurrence of these parties and we are grateful to Chief Probation Officer Rob Howe, Behavioral Director Todd Metcalf and Sheriff Brian Martin for the contributions to it's development.
This Resolution spans three years and eight months, and completes implementation of our 2019 Classification and Total Compensation Study, conducted by CPS-HR, in four phases:
Effective November 1, 2021, 98% of October 2019 market median
Effective July 1, 2022, 100% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2023, 102% of October 2019 market median, equivalent to a 2% COLA
Effective July 1, 2024, 105% of October 2019 market median, equivalent to a 3% COLA
The "October 2019 Market Median" is understood to be the midpoint of salaries in the 12 "Comparison Counties" included in the Study, as of the point in time at which data was gathered. Comparison Counties included those of similar size, and neighboring counties with which we directly compete for talent: Calaveras; Colusa; Glenn; Humboldt; Mendocino; Napa; Nevada; Sonoma; Sutter; Tehama; Yolo; and Yuba.
2019's Study was the first completed on behalf of the County of Lake since 2003. Comparison Counties were selected in collaboration with Department Heads and leaders of labor groups.
This Resolution updates references to Chief Probation Officer and Chief Deputy Probation Officer to "Peace Officer," thus enabling all Peace Officer Classifications in this group to receive educational incentives comparable to those afforded their subordinate classes.
Language pertaining to longevity is also updated, so employees retain longevity steps on promotion. Subsequent longevity steps are earned after five years of service in the new class.
In an effort to become more competitive with benefits provided in other counties to Management employees, this Resolution increases Administrative Leave from 40 to 60 hours per year and provides for annual cash out of up to 40 hours of unused Vacation time for employees who have accrued more than 200 hours. A comparable increase to the off-salary schedule pay in lieu of vacation and sick leave for elected department heads is likewise included.
Under this Resolution, the County will likewise provide Air Medical Ambulance (REACH) membership at no employee cost. Effective July 1 2022, Life Insurance coverage provided under our group plan will also be expanded to the amount of each employee's base annual salary, capped at $100,000.
As your Board recalls, last year, when your Board took the first step in implementing the CC Study, unrepresented management was given less, in proportion to other represented groups. We are very grateful for the cooperation, collaboration and, especially, the extraordinary patience of unrepresented management employees over the years it has taken to reach this point.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Establishing Salaries and Benefits for Management Employees for the Period from November 1, 2021, to June 30, 2025.
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Stephen Carter and Chief Probation Officer Rob Howe spoke.
Chair Sabatier asked if anyone present wished to speak and the following person spoke via Zoom: Elizabeth Larson. No one else wished to speak and the public input portion of this item was closed.
6.11ADDENDUM - 9:30 A.M. - Presentation of Employee Service Awards
Ceremonial Item
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The Board of Supervisors presents the semi-annual Employee Service Awards for the County of Lake to recognize years of service.
Not applicable
Recommended Action
Ceremonial item only. No action to be taken.
Original memo text
Memorandum
Date: September 28, 2021
To: Lake County Board of Supervisors
From: Board of Supervisors
Subject: Presentation of Employee Service Awards
Executive Summary: (include fiscal and staffing impact narrative):
The Board of Supervisors presents the semi-annual Employee Service Awards for the County of Lake to recognize years of service.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Ceremonial item only. No action to be taken.
Presentation Only.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Human Resources Director Pam Samac presented a PowerPoint Presentation to the Board.
Chair Sabatier asked if anyone present wished to speak and the following spoke via Zoom: Marcy Harrison. No one else wished to speak and the public input portion of this item was closed.
6.1210:15 A.M. - (Sitting as the Lake County Housing Commission, Board of Housing Commissioners), (a) Consideration of Rural Communities Housing Development Corporation Request to Divest Security and Previous Development Interest in Real Property; and (b) Consideration of Agreement to Develop Affordable Housing (6853 Collier Avenue, Nice, California)
Action Item
Adopted — Pass
Carried 6-0 — moved by Crandell
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 6-0 — moved by Crandell
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Figueroa: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On April 6, 2021, sitting as the Lake County Housing Commission, your Board adopted Resolution 2021-38 confirming the prior transfer from the former Lake County Redevelopment Agency to the Lake County Housing Authority of certain real property liens, and authorized Chair to sign an assignment for each deed of trust to reflect that transfer.
In addition, on April 6, 2021, your Board authorized the County Administrative Officer or designee to draft a new Agreement for the Lake County Housing Commission to development Affordable Housing at 6853 Collier Avenue, Nice, California (APN: 031-053-220-000) and the associated legal instruments required to divest Lake County's security interest and pre-existing development restrictions of said real property.
The proposed Agreement replaces the Owner Participation Agreement, Affordable Housing Covenant and it also includes the legal instruments required to grant and convey deeds of trust and formally cancel and "forgive" the Lake County Rural Development Agency loans.
Rural Communities Housing Development Corporation obligations include:
? Execute the Termination Documents, and to the extent applicable, cause the recordation of the Termination Documents against the Property in the Official Records.
? Enter into an agreement(s) with Behavioral Health Services (BH) to access funding from California Department of Housing, the California Housing Finance Agency, and any other applicable agencies to develop the Project.
? Use its good faith, commercially reasonable, efforts to secure and utilize federal and/or state Low-Income Housing Tax Credits or other applicable funding sources to construct, manage and fund long-term maintenance for the Project.
? Repay, in full, the Rural Community Assistance Corporation loan as evidenced by
the deed of trust recorded against the Property in the Official Records on August
25, 2005, as Instrument No. 2005025282 within ninety (90) days after a Default.
? Convey the Property to the Housing Authority for one dollar ($1.00), following: (i) a Default, as set forth below; and (ii) written notice from the Housing Authority demanding such conveyance. In such event, RCHDC shall execute a quitclaim deed in favor of the Housing Authority (the "Quitclaim Deed"), and the Housing Authority shall accept the Property in its "as is" condition without any representation or warranty from RCHDC pursuant to the Quitclaim Deed.
? Use good faith, once the necessary funding is secured, to conduct commercially reasonable efforts to complete construction of the Project, and obtain a certificate of occupancy for the Project, on or before five (5) years after the Effective Date. Project to serve Low Income or Very Low Income households meeting the definition of Mental Disorder, Substance Use Disorder, or At Risk of Homelessness; provided, however, the Parties agree and acknowledge that the targeted population of the Project (if any) shall be determined by the financing sources secured by RCHDC, and that the Project may be required to be made available to any Very Low Income or Low Income households without regard for any disability or existing housing status. Failure to meet the obligations of this provision shall be a Material Breach and default of this Agreement.
Lake County Housing Authority obligations include:
? Grant and convey unto the parties entitled thereto without warranty all the estate and interest derived to the Trustee under that certain Deed of Trust recorded against the Property as Instrument No. 2005009437.
? Grant and convey unto the parties entitled thereto without warranty all the estate and interest derived to the Trustee under that certain Deed of Trust recorded against the Property as Instrument No. 2009009201.
? Terminate the Owner Participation Agreement dated March 7, 2005 and as amended dated June 2, 2009 governing the development of the Property.
? Release and terminate Affordable Housing Covenant recorded against the Property on April 7, 2005 as Instrument No. 2005009438.
? Execute the Cancellation and Forgiveness Agreement involving the note dated November 1, 2004 for $250,000 and a note dated June 5, 2005 for $998,000.
? BH enters into an agreement with RCHDC to access funding amounts from MHSA, NPLH, or other programs implemented by California Department of Housing and Community Development, California Housing Finance Agency and any other applicable agencies to develop the Project.
Background
Rural Communities Housing Development Corporation (RCHCD) purchased 3.33 acres of vacant land located at 6853 Collier Avenue, Nice, California. In 2005, the Lake County Redevelopment Agency (RDA) entered into an Owner Participation Agreement (OPA) with RCHCD to develop a 50 unit affordable housing project. Subsequently, the RDA issued two "forgivable" notes to RCHDC for a total amount not to exceed $1,248,000 to help fund this affordable housing project.
After the dissolution of all Authorities in California in 2012 and the subsequent termination of reimbursable payments to RCHDC, this project stalled due to RCHDC's inability to obtain additional funding due to the existing liens including the deferred and "forgivable" loans on the property held by the Lake County Housing Authority.
RCHDC "Forgivable" Loan March 7, 2005 $250,000
RCHDC "Forgivable" Loan June 2, 2009 $998,000
Total Loans $1,248,000
Loan Note Amount Disbursed to RCHDC before Termination $626,872
Loan Note Amount Not Disbursed to RCHDC $621,128
Rural Communities Housing Development Corporation (RCHDC) utilized $626,872 of the loan amounts for predevelopment costs such as water impact fees, special district mitigation fees, performance bond deposit, storm water study, fish and game fee, FEMA/CLOMR mitigation fee, architecture and engineering expenses, plan fees, CEQA fees, legal and administrative expenses, land financing fees, and property taxes and insurance, prior to the termination of RDA funds. The total lien on the property equals $1,248,000 which far exceeds the assessed value by the County of Lake's Assessor's Office of $318,634. RCHCD has attempted and has failed to obtain additional funding because of the existing liens.
These collaborative actions by the County, RCHDC and various state and federal agencies will support the development of an affordable housing multi-unit complex for lower income individuals located near public health and behavioral services and public transit in Nice, CA. Staff recommends approval of the Agreement and the execution of the legal instruments.
Recommended Action
Approve Agreement to Develop Affordable Housing (6853 Collier Avenue, Nice, California), authoring the Chair to sign it and execute the associated legal instruments required to develop affordable housing.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (Sitting as the Lake County Housing Commission, Board of Housing Commissioners), (a) Consideration of Rural Communities Housing Development Corporation Request to Divest Security and Previous Development Interest in Real Property; and (b) Consideration of Agreement to Develop Affordable Housing (6853 Collier Avenue, Nice, California)
Executive Summary:
On April 6, 2021, sitting as the Lake County Housing Commission, your Board adopted Resolution 2021-38 confirming the prior transfer from the former Lake County Redevelopment Agency to the Lake County Housing Authority of certain real property liens, and authorized Chair to sign an assignment for each deed of trust to reflect that transfer.
In addition, on April 6, 2021, your Board authorized the County Administrative Officer or designee to draft a new Agreement for the Lake County Housing Commission to development Affordable Housing at 6853 Collier Avenue, Nice, California (APN: 031-053-220-000) and the associated legal instruments required to divest Lake County's security interest and pre-existing development restrictions of said real property.
The proposed Agreement replaces the Owner Participation Agreement, Affordable Housing Covenant and it also includes the legal instruments required to grant and convey deeds of trust and formally cancel and "forgive" the Lake County Rural Development Agency loans.
Rural Communities Housing Development Corporation obligations include:
? Execute the Termination Documents, and to the extent applicable, cause the recordation of the Termination Documents against the Property in the Official Records.
? Enter into an agreement(s) with Behavioral Health Services (BH) to access funding from California Department of Housing, the California Housing Finance Agency, and any other applicable agencies to develop the Project.
? Use its good faith, commercially reasonable, efforts to secure and utilize federal and/or state Low-Income Housing Tax Credits or other applicable funding sources to construct, manage and fund long-term maintenance for the Project.
? Repay, in full, the Rural Community Assistance Corporation loan as evidenced by
the deed of trust recorded against the Property in the Official Records on August
25, 2005, as Instrument No. 2005025282 within ninety (90) days after a Default.
? Convey the Property to the Housing Authority for one dollar ($1.00), following: (i) a Default, as set forth below; and (ii) written notice from the Housing Authority demanding such conveyance. In such event, RCHDC shall execute a quitclaim deed in favor of the Housing Authority (the "Quitclaim Deed"), and the Housing Authority shall accept the Property in its "as is" condition without any representation or warranty from RCHDC pursuant to the Quitclaim Deed.
? Use good faith, once the necessary funding is secured, to conduct commercially reasonable efforts to complete construction of the Project, and obtain a certificate of occupancy for the Project, on or before five (5) years after the Effective Date. Project to serve Low Income or Very Low Income households meeting the definition of Mental Disorder, Substance Use Disorder, or At Risk of Homelessness; provided, however, the Parties agree and acknowledge that the targeted population of the Project (if any) shall be determined by the financing sources secured by RCHDC, and that the Project may be required to be made available to any Very Low Income or Low Income households without regard for any disability or existing housing status. Failure to meet the obligations of this provision shall be a Material Breach and default of this Agreement.
Lake County Housing Authority obligations include:
? Grant and convey unto the parties entitled thereto without warranty all the estate and interest derived to the Trustee under that certain Deed of Trust recorded against the Property as Instrument No. 2005009437.
? Grant and convey unto the parties entitled thereto without warranty all the estate and interest derived to the Trustee under that certain Deed of Trust recorded against the Property as Instrument No. 2009009201.
? Terminate the Owner Participation Agreement dated March 7, 2005 and as amended dated June 2, 2009 governing the development of the Property.
? Release and terminate Affordable Housing Covenant recorded against the Property on April 7, 2005 as Instrument No. 2005009438.
? Execute the Cancellation and Forgiveness Agreement involving the note dated November 1, 2004 for $250,000 and a note dated June 5, 2005 for $998,000.
? BH enters into an agreement with RCHDC to access funding amounts from MHSA, NPLH, or other programs implemented by California Department of Housing and Community Development, California Housing Finance Agency and any other applicable agencies to develop the Project.
Background: Rural Communities Housing Development Corporation (RCHCD) purchased 3.33 acres of vacant land located at 6853 Collier Avenue, Nice, California. In 2005, the Lake County Redevelopment Agency (RDA) entered into an Owner Participation Agreement (OPA) with RCHCD to develop a 50 unit affordable housing project. Subsequently, the RDA issued two "forgivable" notes to RCHDC for a total amount not to exceed $1,248,000 to help fund this affordable housing project.
After the dissolution of all Authorities in California in 2012 and the subsequent termination of reimbursable payments to RCHDC, this project stalled due to RCHDC's inability to obtain additional funding due to the existing liens including the deferred and "forgivable" loans on the property held by the Lake County Housing Authority.
RCHDC "Forgivable" Loan March 7, 2005 $250,000
RCHDC "Forgivable" Loan June 2, 2009 $998,000
Total Loans $1,248,000
Loan Note Amount Disbursed to RCHDC before Termination $626,872
Loan Note Amount Not Disbursed to RCHDC $621,128
Rural Communities Housing Development Corporation (RCHDC) utilized $626,872 of the loan amounts for predevelopment costs such as water impact fees, special district mitigation fees, performance bond deposit, storm water study, fish and game fee, FEMA/CLOMR mitigation fee, architecture and engineering expenses, plan fees, CEQA fees, legal and administrative expenses, land financing fees, and property taxes and insurance, prior to the termination of RDA funds. The total lien on the property equals $1,248,000 which far exceeds the assessed value by the County of Lake's Assessor's Office of $318,634. RCHCD has attempted and has failed to obtain additional funding because of the existing liens.
These collaborative actions by the County, RCHDC and various state and federal agencies will support the development of an affordable housing multi-unit complex for lower income individuals located near public health and behavioral services and public transit in Nice, CA. Staff recommends approval of the Agreement and the execution of the legal instruments.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve Agreement to Develop Affordable Housing (6853 Collier Avenue, Nice, California), authoring the Chair to sign it and execute the associated legal instruments required to develop affordable housing.
a) On motion of Commissioner Crandell, and by vote of the Board, approved Rural Communities Housing Development Corporation Request to Divest Security and Previous Development Interest in Real Property. The motion carried by the following vote:
Ayes- Commissioners: 6 - Simon, Crandell, Scott, Pyska, Sabatier, and Figueroa
b) On motion of Commissioner Crandell, and by vote of the Board, approved Agreement to Develop Affordable Housing (6853 Collier Avenue, Nice, California). The motion carried by the following vote:
Ayes- Commissioners: 6 - Simon, Crandell, Scott, Pyska, Sabatier, and Figueroa
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Assistant County Administrative Officer Susan Parker presented the item to the Board. Behavioral Health Director Todd Metcalf and Ryan LaRue spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1310:30 A.M. - Presentation by PG&E Representatives on Power Outages Occurring in Lake County
Action Item
Staff memo
Executive Summary
On 09/28/21, the following PG&E representatives will provide a powerpoint presentation to your Board regarding power outages that have been occurring regularly in Lake County:
Ron Richardson, PG&E Regional Vice President for North Coast Region
Carl Schoenhofer, PG&E Senior Manager for Lake/Mendocino/Humboldt Counties
Melinda Rivera, Representative, Local Government Affairs-Lake and Sonoma Counties
Recommended Action
Report only.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Presentation by PG&E Representatives on Power Outages Occurring in Lake County
Executive Summary:
On 09/28/21, the following PG&E representatives will provide a powerpoint presentation to your Board regarding power outages that have been occurring regularly in Lake County:
Ron Richardson, PG&E Regional Vice President for North Coast Region
Carl Schoenhofer, PG&E Senior Manager for Lake/Mendocino/Humboldt Counties
Melinda Rivera, Representative, Local Government Affairs-Lake and Sonoma Counties
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Report only.
Presentation Only.
Clerk’s notes: Melinda Rivera presented a Powerpoint Presentation to the Board. Ron Richardson and Carl Schoenhofer spoke.
Chair Sabatier asked if anyone present wished to speak and the following people spoke via Zoom: Julia Bono, Bart Levenson, and Cathy McCarthy. The following person present in the Board of Supervisors Chambers spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
6.1411:15 A.M. - (a) Waive formal bidding process pursuant to section 2–30 8.2 of the County Purchasing Ordinance due to the unique goods and services; and, (b) Approve a Two-Year Lease of nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign
Action Item
Adopted — Pass
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Crandell
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Using a portion of my FY 2021-2022 discretionary fund, I am proposing the deployment of solar powered surveillance cameras, to be installed in areas heavily impacted by illegal dumping and other unlawful activities in District 3. Ingress and egress cameras placed at critical locations will capture vehicle license plate information, using Automated License Plate Reader (ALPR) technology. Cameras also capture date, time, location and vehicle details. Alerts are sent to local law enforcement, in live time, regarding stolen vehicles and vehicles associated with missing persons. Data is stored for 30 days and can be searched to determine if known vehicles have passed cameras. Only government agencies can access the data.
I am proposing to use the same vendor the Sheriff recently obtained Board approval to use (June 15, 2021 for 26 cameras), known as Flock Group, Inc. Flock charges an annual flat rate lease per camera of $2500. Cameras are wireless, free of infrastructure set up, and have the option for solar power.
The Sheriff requested and received Board approval to waive the formal bidding process pursuant to Section 2-30 8.2 of the County Purchasing Ordinance due to the unique nature of the services. The Flock system is a unique service with cameras operating elsewhere in Lake County and I am requesting the same consideration.
Recommended Action
(a) Waive formal bidding process pursuant to section 2-30 8.2 of the county Purchasing
Ordinance due to the unique goods and services; and,
(b) Approve a Two-Year Lease For nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: E.J. Crandell, District 3 Supervisor
Subject: (a) Waive formal bidding process pursuant to section 2-30 8.2 of the County Purchasing Ordinance due to the unique goods and services; and, (b) Approve a Two-Year Lease of nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign
Executive Summary:
Using a portion of my FY 2021-2022 discretionary fund, I am proposing the deployment of solar powered surveillance cameras, to be installed in areas heavily impacted by illegal dumping and other unlawful activities in District 3. Ingress and egress cameras placed at critical locations will capture vehicle license plate information, using Automated License Plate Reader (ALPR) technology. Cameras also capture date, time, location and vehicle details. Alerts are sent to local law enforcement, in live time, regarding stolen vehicles and vehicles associated with missing persons. Data is stored for 30 days and can be searched to determine if known vehicles have passed cameras. Only government agencies can access the data.
I am proposing to use the same vendor the Sheriff recently obtained Board approval to use (June 15, 2021 for 26 cameras), known as Flock Group, Inc. Flock charges an annual flat rate lease per camera of $2500. Cameras are wireless, free of infrastructure set up, and have the option for solar power.
The Sheriff requested and received Board approval to waive the formal bidding process pursuant to Section 2-30 8.2 of the County Purchasing Ordinance due to the unique nature of the services. The Flock system is a unique service with cameras operating elsewhere in Lake County and I am requesting the same consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Waive formal bidding process pursuant to section 2-30 8.2 of the county Purchasing
Ordinance due to the unique goods and services; and,
(b) Approve a Two-Year Lease For nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign.
a) On motion of Supervisor Crandell, and by vote of the Board, Waived the formal bidding process pursuant to section 2–30 8.2 of the County Purchasing Ordinance due to the unique goods and services. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
b) On motion of Supervisor Crandell, and by vote of the Board, Approved a Two-Year Lease of nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Supervisor Crandell presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.1511:30 A.M. - Consideration of County Investment Policy
Action Item
Adopted — Pass
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
County Investment Policy
On July 20, 2021, our Board approved an agreement with Chandler Asset Management, Inc. (Chandler) to provide Investment Advisory and Management Services. As part of the process, working with the Treasurer - Tax Collector Ad Hoc Committee and the Treasurer - Tax Collector's office, Chandler has reviewed the County's Investment Policy (Policy).
Chandler has made substantial revisions to the Policy to create the comprehensive framework necessary to effectively manage the County's investments. The revised Policy is before our Board for its consideration.
Management Directive
Once an approved Policy is in place, our Board must agree upon an investment strategy. A letter providing this Management Directive, with the strategy and process recommended by Chandler, is before our Board for consideration.
When both the Policy and Management Directive are approved Chandler will then be fully authorized to begin investing the County's funds.
Recommended Action
(a) Approve revised County Investment Policy
(b) Approve Management Directive and authorize the Chair to sign
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Treasurer Tax Collector Ad Hoc Committee
Subject: (a) Consideration of County Investment Policy; and (b) Approve Management Directive and authorize the Chair to sign
Executive Summary:
County Investment Policy
On July 20, 2021, our Board approved an agreement with Chandler Asset Management, Inc. (Chandler) to provide Investment Advisory and Management Services. As part of the process, working with the Treasurer - Tax Collector Ad Hoc Committee and the Treasurer - Tax Collector's office, Chandler has reviewed the County's Investment Policy (Policy).
Chandler has made substantial revisions to the Policy to create the comprehensive framework necessary to effectively manage the County's investments. The revised Policy is before our Board for its consideration.
Management Directive
Once an approved Policy is in place, our Board must agree upon an investment strategy. A letter providing this Management Directive, with the strategy and process recommended by Chandler, is before our Board for consideration.
When both the Policy and Management Directive are approved Chandler will then be fully authorized to begin investing the County's funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Approve revised County Investment Policy
(b) Approve Management Directive and authorize the Chair to sign
On motion of Supervisor Pyska, and by vote of the Board, approved the County Investment Policy. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
On motion of Supervisor Pyska, and by vote of the Board, approved the Management Directive and Authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Tax Administrator Patrick Sullivan presented the item to the Board. Chandler Asset Management Carlos Oblites spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of New Resolution Urging the California Citizens Redistricting Commission to Rejoin All of Lake County With Neighboring Contiguous Counties of Napa and Sonoma Within the Same United States Congressional District
Action Item
Adopted
Staff memo
Executive Summary
As your Board is aware, United States Congressional Districts are revisited every ten years following the decennial Census Process. In California, as a result of 2010's Proposition 20, the Congressional Redistricting Initiative, responsibility for establishing new Congressional Districts rests with the California Citizens Redistricting Commission.
Geographical proximity and common interests bind Lake, Napa and Mendocino Counties, and we have long and effectively shared common Congressional representation.
The Resolution attached for your consideration urges the California Citizens Redistricting Commission to rejoin all of Lake County to neighboring contiguous counties Napa and Sonoma within the same United States Congressional District. In addition, the resolution requests that Lake County remain in the same State Senator and Assembly districts.
Recommended Action
Adopt the resolution urging the California Citizens Redistricting Commission to Rejoin All of Lake County With Neighboring Contiguous Counties of Napa and Sonoma Within the Same United States Congressional District.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: Adopt New Resolution Urging the California Citizens Redistricting Commission to Rejoin All of Lake County With Neighboring Contiguous Counties of Napa and Sonoma Within the Same United States Congressional District
Executive Summary:
As your Board is aware, United States Congressional Districts are revisited every ten years following the decennial Census Process. In California, as a result of 2010's Proposition 20, the Congressional Redistricting Initiative, responsibility for establishing new Congressional Districts rests with the California Citizens Redistricting Commission.
Geographical proximity and common interests bind Lake, Napa and Mendocino Counties, and we have long and effectively shared common Congressional representation.
The Resolution attached for your consideration urges the California Citizens Redistricting Commission to rejoin all of Lake County to neighboring contiguous counties Napa and Sonoma within the same United States Congressional District. In addition, the resolution requests that Lake County remain in the same State Senator and Assembly districts.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt the resolution urging the California Citizens Redistricting Commission to Rejoin All of Lake County With Neighboring Contiguous Counties of Napa and Sonoma Within the Same United States Congressional District.
Supervisor Scott offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of (a) Special Meeting Dates of December 2 and December 9, 2021 (or any other dates of your Board's choosing) to be added to the Board of Supervisors Annual Calendar for 2021 for Department Head Evaluations; and (b) Removal of Special Meeting date of November 18, 2021 from the Board of Supervisors Annual Calendar for 2021
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On September 14, 2021, your Board approved three special meeting dates for the purpose of scheduling evaluations of the County Administrative Officer (CAO), Board Appointed Department Heads and the Public Health Officer (appointees) as stated in the amendment of Personnel Policy Rule 1100 "Performance Reports". The dates approved were October 7th, November 4th and November 18th. When the Board proposed the date of November 18th, it was unknown that the Planning Commission had a meeting scheduled in the Board Chambers.
At this time, we recommend your Board take action to schedule two additional special meeting dates to your annual calendar for 2021, for appointee evaluations:
* December 2, 2021 @ 8 am
* December 9, 2021 @ 1pm
* Or any other dates of your Board's choosing
We also ask that your Board cancel the special meeting scheduled for November 18, 2021.
Thank you.
Recommended Action
(a) Approve Special Meeting Dates of December 2 and December 9, 2021 (or any other dates of your Board's choosing) to be added to the Board of Supervisors Annual Calendar for 2021 for Department Head Evaluations; and (b) Remove Special Meeting date of November 18, 2021 from the Board of Supervisors Annual Calendar for 2021.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of (a) Special Meeting Dates of December 2 and December 9, 2021 (or any other dates of your Board's choosing) to be added to the Board of Supervisors Annual Calendar for 2021 for Department Head Evaluations; and (b) Removal of Special Meeting date of November 18, 2021 from the Board of Supervisors Annual Calendar for 2021.
Executive Summary:
On September 14, 2021, your Board approved three special meeting dates for the purpose of scheduling evaluations of the County Administrative Officer (CAO), Board Appointed Department Heads and the Public Health Officer (appointees) as stated in the amendment of Personnel Policy Rule 1100 "Performance Reports". The dates approved were October 7th, November 4th and November 18th. When the Board proposed the date of November 18th, it was unknown that the Planning Commission had a meeting scheduled in the Board Chambers.
At this time, we recommend your Board take action to schedule two additional special meeting dates to your annual calendar for 2021, for appointee evaluations:
* December 2, 2021 @ 8 am
* December 9, 2021 @ 1pm
* Or any other dates of your Board's choosing
We also ask that your Board cancel the special meeting scheduled for November 18, 2021.
Thank you.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve Special Meeting Dates of December 2 and December 9, 2021 (or any other dates of your Board's choosing) to be added to the Board of Supervisors Annual Calendar for 2021 for Department Head Evaluations; and (b) Remove Special Meeting date of November 18, 2021 from the Board of Supervisors Annual Calendar for 2021.
On motion of Supervisor Pyska, and by vote of the Board, approved special meeting dates on November 5, 2021 at 9:00 a.m. and December 9, 2021 at 1:00 p.m. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of (a) Lease for Commercial Property Located at 525 N. Main Street, Lakeport and (b) authorize the Department Head to Sign on Behalf of Lake County Behavioral Health Services
Agreement
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Lake County Behavioral Health Services identified a need for a new location for the Circle of Native Minds (CNM) Community Peer Support Center. The previous location at 845 Bevins Street in Lakeport has been occupied by CNM since September 2016. This location was identified and selected through a process that included community and stakeholder feedback. Initially, it was thought that the location's proximity to the Lake County Tribal Health Clinic would be beneficial to engaging members of the tribal community. Over time, LCBHS observed that proximity to the clinic did not appear to be a driver of engagement with the center. Additionally, an establishment serving alcoholic beverages opened up next door (O'Meara Brothers Brewing Company) and this raised concerns, as CNM hosts meetings for the NA and AA community. Additionally, CNM has been experiencing network connectivity issues. The initial problem was with Wifi. There is a metal roof on the building which inhibited a steady connection via the internet provider. Also, there were problems with the location of the access point on the top of the building. The satellite path from the building to the receiver at the top of Mt. Konocti was obstructed by overgrown trees. The access point on the building could not be moved by IT to accommodate this issue because the metal roof allowed limited location of the device. Lastly, parking is a challenge at the Bevins street location, as CNM shares community parking with several other businesses.
In the beginning of 2021, with the term of the lease on the Bevins Street location drawing to a close, CNM staff proposed a change in location to LCBHS leadership. Staff conducted outreach to the community and hosted a listening session to determine 1. if a new location would be desirable 2. what issues, if any, the community experiences with the current location, and 3. where would the optimal location of CNM be. This session was facilitated by LCBHS' cultural specialist and CNM lead staff, Thomas Brown, who is a member of the Elem Tribe. Mr. Brown held a stakeholder meeting comprised of elders/leaders of all the local tribes in Lake County with these questions. The feedback indicated that the community would welcome and support a move to a new location, but still wanted the location to be in the City of Lakeport. Receiving this feedback, LCBHS leadership took the proposed move to the County of Lake space committee for approval. Following approval from the space committee, LCBHS staff canvased the Lakeport area for approximately two months in search of a location more centralized to downtown Lakeport. Notice was also given to the property owner of the Bevins Court location that LCBHS would not be renewing the lease, set to term on August 31. We ultimately viewed three (3) potential locations; one in Nice and two in Lakeport. We viewed a location in Nice for the purposes of comparison. The space in Nice needed a significant amount of work (ADA bathrooms, no network setup, no flooring). The second location we viewed in Lakeport was not habitable (completely gutted, no HVAC, no ADA compliant bathroom) and was also too small for our needs. The third location at 525 N. Main Street needed minimal work to be compliant and meet the Department's needs. This location has previously been occupied by a County Department (Child Support). There is street parking available. It is within walking distance to the Courthouse, bus stop, and many downtown businesses. It has a courtyard space which will be ideal for a community garden and also for other cultural events.
Of course, cost was a salient factor in the decision making regarding a new space. The monthly rent for the Bevins Street location was $1,800.00/month at $0.99 SF. Property operating expenses, including utilities, insurance, landscaping, and irrigation are approximately $0.03 SF for a total of $1.02 SF. This amount represented the ceiling of our budget for a property. The space at 525 N. Main Street is $1670.23/month at $0.84 SF. The owner is installing new flooring and paint prior to move in. Annual rent increases will be based on the consumer price index for California (Wall Street Journal, Northern California) and have been averaging around 2% for the past few years. We entered into lease negotiations with the property manager/owner in the end of May. A first draft of the lease was reviewed by County Counsel. This draft contained the following, additional terms:
1. Tenant shall, at Tenant's expense, maintain property in compliance with all health and safety, fire and ADA codes, including but not limited to smoke and fire detection equipment, fire-fighting-extinguishing equipment, internal egress signage and lighting, and any other equipment required under Federal, State, or local ordinance law
2. Landlord shall be responsible for one-half (50%) of any major expense incurred by failure of any existing HVAC equipment on premises. Major expenses shall be deemed as any repair or replacements required which exceed $3000.00.
At the direction of County Counsel, LCBHS was able to negotiate with the owner on item number 2, where the property owner/landlord will pay 100% of all HVAC repairs.
Recommended Action
Approve lease for 525 N. Main Street, Lakeport, and authorize the Department Head to sign.
| Estimated Cost | $23,042.76 |
|---|---|
| Amount Budgeted | $23,042.76 |
| Future Annual Cost | $20,443.61 |
Original memo text
Memorandum
Date: 09/28/2021
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Director
Subject: Consideration of (a) Lease for Commercial Property Located at 525 N. Main Street, Lakeport and (b) authorize the Department Head to Sign
Executive Summary:
Lake County Behavioral Health Services identified a need for a new location for the Circle of Native Minds (CNM) Community Peer Support Center. The previous location at 845 Bevins Street in Lakeport has been occupied by CNM since September 2016. This location was identified and selected through a process that included community and stakeholder feedback. Initially, it was thought that the location's proximity to the Lake County Tribal Health Clinic would be beneficial to engaging members of the tribal community. Over time, LCBHS observed that proximity to the clinic did not appear to be a driver of engagement with the center. Additionally, an establishment serving alcoholic beverages opened up next door (O'Meara Brothers Brewing Company) and this raised concerns, as CNM hosts meetings for the NA and AA community. Additionally, CNM has been experiencing network connectivity issues. The initial problem was with Wifi. There is a metal roof on the building which inhibited a steady connection via the internet provider. Also, there were problems with the location of the access point on the top of the building. The satellite path from the building to the receiver at the top of Mt. Konocti was obstructed by overgrown trees. The access point on the building could not be moved by IT to accommodate this issue because the metal roof allowed limited location of the device. Lastly, parking is a challenge at the Bevins street location, as CNM shares community parking with several other businesses.
In the beginning of 2021, with the term of the lease on the Bevins Street location drawing to a close, CNM staff proposed a change in location to LCBHS leadership. Staff conducted outreach to the community and hosted a listening session to determine 1. if a new location would be desirable 2. what issues, if any, the community experiences with the current location, and 3. where would the optimal location of CNM be. This session was facilitated by LCBHS' cultural specialist and CNM lead staff, Thomas Brown, who is a member of the Elem Tribe. Mr. Brown held a stakeholder meeting comprised of elders/leaders of all the local tribes in Lake County with these questions. The feedback indicated that the community would welcome and support a move to a new location, but still wanted the location to be in the City of Lakeport. Receiving this feedback, LCBHS leadership took the proposed move to the County of Lake space committee for approval. Following approval from the space committee, LCBHS staff canvased the Lakeport area for approximately two months in search of a location more centralized to downtown Lakeport. Notice was also given to the property owner of the Bevins Court location that LCBHS would not be renewing the lease, set to term on August 31. We ultimately viewed three (3) potential locations; one in Nice and two in Lakeport. We viewed a location in Nice for the purposes of comparison. The space in Nice needed a significant amount of work (ADA bathrooms, no network setup, no flooring). The second location we viewed in Lakeport was not habitable (completely gutted, no HVAC, no ADA compliant bathroom) and was also too small for our needs. The third location at 525 N. Main Street needed minimal work to be compliant and meet the Department's needs. This location has previously been occupied by a County Department (Child Support). There is street parking available. It is within walking distance to the Courthouse, bus stop, and many downtown businesses. It has a courtyard space which will be ideal for a community garden and also for other cultural events.
Of course, cost was a salient factor in the decision making regarding a new space. The monthly rent for the Bevins Street location was $1,800.00/month at $0.99 SF. Property operating expenses, including utilities, insurance, landscaping, and irrigation are approximately $0.03 SF for a total of $1.02 SF. This amount represented the ceiling of our budget for a property. The space at 525 N. Main Street is $1670.23/month at $0.84 SF. The owner is installing new flooring and paint prior to move in. Annual rent increases will be based on the consumer price index for California (Wall Street Journal, Northern California) and have been averaging around 2% for the past few years. We entered into lease negotiations with the property manager/owner in the end of May. A first draft of the lease was reviewed by County Counsel. This draft contained the following, additional terms:
1. Tenant shall, at Tenant's expense, maintain property in compliance with all health and safety, fire and ADA codes, including but not limited to smoke and fire detection equipment, fire-fighting-extinguishing equipment, internal egress signage and lighting, and any other equipment required under Federal, State, or local ordinance law
2. Landlord shall be responsible for one-half (50%) of any major expense incurred by failure of any existing HVAC equipment on premises. Major expenses shall be deemed as any repair or replacements required which exceed $3000.00.
At the direction of County Counsel, LCBHS was able to negotiate with the owner on item number 2, where the property owner/landlord will pay 100% of all HVAC repairs.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$23,042.76_ Amount Budgeted: _$23,042.76_ Additional Requested: _N/A_ Future Annual Cost: _$20,443.61_
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve lease for 525 N. Main Street, Lakeport, and authorize the Department Head to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Lease for Commercial Property Located at 525 N. Main Street, Lakeport and authorized the Department Head to Sign on Behalf of Lake County Behavioral Health Services. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Behavioral Health Director Todd Metcalf presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Consideration of Resolution Granting Authority to Execute the Golden State Connect Authority Joint Exercise of Powers Agreement
Report
Adopted
Staff memo
Executive Summary
On August 18, 2021, the Board of Directors of Rural County Representatives of California (RCRC) voted unanimously to approve the formation of a Joint Exercise of Powers Authority (JPA), Golden State Connect Authority, for the purpose of expanding broadband access and quality in rural counties. Following approval by the RCRC Board, the next step in establishment of this entity is to provide the Golden State Connect Authority JPA to each RCRC Member County for review and approval by the Member County Boards of Supervisors.
Activities within Golden State Connect Authority will focus exclusively on broadband. All RCRC member counties are welcome and encouraged to join. There is no financial impact associated with joining the JPA, and no obligation for individual member counties to provide funds to the Authority, absent a separate agreement to participate in one (or more) of the specific programs. As with RCRC, the proposed new entity will be governed by delegate Supervisors from each member county, and day-to-day operations will be administered by RCRC staff.
The primary goals for the project structure are to:
* Ensure that elected County Supervisors retain control of the program, with day-to-day administration provided by RCRC staff,
* Allow for partnership agreements between like-governmental entities for the operation and advancement of the program of work, and,
* Attract public and private investment in the program, as necessary and appropriate.
Initial areas of focus for broadband work on behalf of Member Counties will include:
* Foundational Readiness: Ensure all member counties have broadband strategic plans
* Capacity Building: Equip rural counties with information and resources about innovative models and approaches to broadband deployment
* Demonstration Projects: Implement open-access municipal broadband projects
Recommended Action
Adopt Resolution Granting Authority to Execute the Golden State Connect Authority Joint Exercise of Powers Agreement
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Resolution Granting Authority to Execute the Golden State Connect Authority Joint Exercise of Powers Agreement
Executive Summary:
On August 18, 2021, the Board of Directors of Rural County Representatives of California (RCRC) voted unanimously to approve the formation of a Joint Exercise of Powers Authority (JPA), Golden State Connect Authority, for the purpose of expanding broadband access and quality in rural counties. Following approval by the RCRC Board, the next step in establishment of this entity is to provide the Golden State Connect Authority JPA to each RCRC Member County for review and approval by the Member County Boards of Supervisors.
Activities within Golden State Connect Authority will focus exclusively on broadband. All RCRC member counties are welcome and encouraged to join. There is no financial impact associated with joining the JPA, and no obligation for individual member counties to provide funds to the Authority, absent a separate agreement to participate in one (or more) of the specific programs. As with RCRC, the proposed new entity will be governed by delegate Supervisors from each member county, and day-to-day operations will be administered by RCRC staff.
The primary goals for the project structure are to:
* Ensure that elected County Supervisors retain control of the program, with day-to-day administration provided by RCRC staff,
* Allow for partnership agreements between like-governmental entities for the operation and advancement of the program of work, and,
* Attract public and private investment in the program, as necessary and appropriate.
Initial areas of focus for broadband work on behalf of Member Counties will include:
* Foundational Readiness: Ensure all member counties have broadband strategic plans
* Capacity Building: Equip rural counties with information and resources about innovative models and approaches to broadband deployment
* Demonstration Projects: Implement open-access municipal broadband projects
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Resolution Granting Authority to Execute the Golden State Connect Authority Joint Exercise of Powers Agreement
Supervisor Crandell offered the resolution and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Assistant County Administrative Officer Susan Parker presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6Consideration of the following Advisory Board appointments:
Hartley Cemetery District
Appointment
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Hartley Cemetery District: General Member (1) one vacancy
New Applicant: Nancy Hudson
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary: (include fiscal and staffing impact narrative):
Hartley Cemetery District: General Member (1) one vacancy
New Applicant: Nancy Hudson
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Scott, and by vote of the Board, appointed Nancy Hudson to the Hartley Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: Chair Sabatier introduced the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7(a) Consideration of the Effects of Assembly Bill 361; and (b) Consideration of the Adoption of a Resolution Authorizing Teleconfered Meetings during a State of Emergency, and Possible Direction to other Board-Established Commissions, Committees, and Boards Subject to the Brown Act
Action Item
Adopted
Staff memo
Executive Summary
Assembly Bill 361 was enacted on September 16, 2021. Assembly Bill 361 authorizes the County to use teleconferencing for public meetings without following certain requirements of the Brown Act. Assembly Bill 361 essentially continues, with some limitations, the ability of local governments to meet virtually during a state- proclaimed State of Emergency as local governments have been authorized to do pursuant to Executive Orders of the Governor.
As your Board is aware, on March 17, 2020, Governor Newsom issued Executive Order N-29-20 that suspended the teleconferencing rules required under the Brown Act, (Government Code sections 54950, et seq. ) if certain other requirements were met and followed. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which provided that those provisions would remain suspended through September 30, 2021. On September 20, 2021, Governor Newsom issued Executive Order N-15-21 which clarified that, notwithstanding the passage of Assembly Bill 361, except as therein specified, the requirements of Executive Order N-08-21 would continue to govern the meeting of legislative bodies subject to the Brown Act through September 30, 2021.
Assembly Bill 361 amends Government Code section 54953 and provides that if a legislative body elects to use teleconferencing, then it must identify each teleconference location in the public notice and agenda and post agendas at all teleconference locations. (Gov. Code sec.
54953(b)(3).) All teleconference locations must be publicly accessible and there must be an opportunity for public comment at each teleconference location. Additionally, a quorum of the
members of the legislative body must participate from locations physically within the jurisdictional boundaries of the agency. (Gov. Code sec. 54953(b)(3).)
The exemptions to these requirements only apply during a declared State of Emergency as defined under the California Emergency Services Act. (Gov. Code secs. 54953(e)(1), (e)(4).) Further, one of the following circumstances must apply:
- State or local officials have imposed or recommended measures to promote social distancing.
- The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
- The legislative body has determined that, as a result of the emergency, meeting in person presents imminent risks to the health or safety of attendees.
(Gov. Code sec. 54953(e)(1).)
When those circumstances apply, Government Code section 54953(e) provides an exemption from certain of the Brown Act's existing teleconferencing requirements1 and creates alternate measures which are intended to allow for virtual meetings during a State of Emergency while still safeguarding the rights of the public to appear before local legislative bodies. The alternate measures allowed pursuant to Government Code section 54953(e) require the following:
- The agency must provide adequate notice of the meeting and post an agenda as otherwise required by the Brown Act; however, the agenda does not need to list each teleconference location or be physically posted at each teleconference location.
- The agenda must include information on the manner in which the public may access the meeting and provide comments remotely.
- Where there is a disruption in the public broadcast of the call-in or internet-based meeting service, the legislative body must cease and take no further action on agenda items until public access is restored.
Government Code section 54953(e) exempts the local entity from complying with the following requirements of section 54953(b)(3):
- Ensuring that each teleconference location is physically accessible to the public;
- Maintaining quorum with members physically within the jurisdiction; and
- Providing an opportunity for public comment at each teleconference location.
- Local agencies are also prohibited from requiring public comments to be submitted in advance of the meeting.
- All votes during a teleconferenced meeting must be by roll-call.
Finally, every 30 days during the proclaimed State of Emergency and/or the period during which state or local officials have imposed or recommended social distancing measures, the legislative body acting under the teleconference exemptions must make findings as to whether the circumstances explained above still apply. The legislative body must find that it reconsidered the circumstances of the State of Emergency and that one of the following circumstances exist:
- The emergency continues to directly impact the ability of members to safety meet in person; OR
- State or local officials continue to impose or recommend measures to propose social distancing." (Gov. Code sec. 54953(e)(3).)
If the legislative body cannot make these findings by majority vote, then it will no longer be exempt from the physical public access, quorum, and public comment opportunity rules applied to teleconference meetings under subsection 54953(b)(3).
Attached your Board will find a draft resolution which will authorize the implementation of teleconferenced meetings of your Board pursuant to the requirements of Assembly Bill 361 when you determine the conditions present under a State of Emergency require you to do so. If your Board wishes to adopt this resolution, you may do so by offering it for passage.
You may also wish to direct staff to notify those commissions, committees, and boards you have appointed and which are subject to the Brown Act to review the information provided here and consider whether to implement teleconferencing pursuant to the legal requirements of Assembly Bill 361.
Thank you.
Recommended Action
(a) Consideration of the Effects of Assembly Bill 361; and (b) Consideration of the Adoption of a Resolution Authorizing Teleconfered Meetings during a State of Emergency, and Possible Direction to other Board-Established Commissions, Committees, and Boards Subject to the Brown Act
Original memo text
Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: ANITA L. GRANT County Counsel
Subject: (a) Consideration of the Effects of Assembly Bill 361; and (b) Consideration of the Adoption of a Resolution Authorizing Teleconfered Meetings during a State of Emergency, and Possible Direction to other Board-Established Commissions, Committees, and Boards Subject to the Brown Act
Executive Summary:
Assembly Bill 361 was enacted on September 16, 2021. Assembly Bill 361 authorizes the County to use teleconferencing for public meetings without following certain requirements of the Brown Act. Assembly Bill 361 essentially continues, with some limitations, the ability of local governments to meet virtually during a state- proclaimed State of Emergency as local governments have been authorized to do pursuant to Executive Orders of the Governor.
As your Board is aware, on March 17, 2020, Governor Newsom issued Executive Order N-29-20 that suspended the teleconferencing rules required under the Brown Act, (Government Code sections 54950, et seq. ) if certain other requirements were met and followed. On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which provided that those provisions would remain suspended through September 30, 2021. On September 20, 2021, Governor Newsom issued Executive Order N-15-21 which clarified that, notwithstanding the passage of Assembly Bill 361, except as therein specified, the requirements of Executive Order N-08-21 would continue to govern the meeting of legislative bodies subject to the Brown Act through September 30, 2021.
Assembly Bill 361 amends Government Code section 54953 and provides that if a legislative body elects to use teleconferencing, then it must identify each teleconference location in the public notice and agenda and post agendas at all teleconference locations. (Gov. Code sec.
54953(b)(3).) All teleconference locations must be publicly accessible and there must be an opportunity for public comment at each teleconference location. Additionally, a quorum of the
members of the legislative body must participate from locations physically within the jurisdictional boundaries of the agency. (Gov. Code sec. 54953(b)(3).)
The exemptions to these requirements only apply during a declared State of Emergency as defined under the California Emergency Services Act. (Gov. Code secs. 54953(e)(1), (e)(4).) Further, one of the following circumstances must apply:
- State or local officials have imposed or recommended measures to promote social distancing.
- The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
- The legislative body has determined that, as a result of the emergency, meeting in person presents imminent risks to the health or safety of attendees.
(Gov. Code sec. 54953(e)(1).)
When those circumstances apply, Government Code section 54953(e) provides an exemption from certain of the Brown Act's existing teleconferencing requirements1 and creates alternate measures which are intended to allow for virtual meetings during a State of Emergency while still safeguarding the rights of the public to appear before local legislative bodies. The alternate measures allowed pursuant to Government Code section 54953(e) require the following:
- The agency must provide adequate notice of the meeting and post an agenda as otherwise required by the Brown Act; however, the agenda does not need to list each teleconference location or be physically posted at each teleconference location.
- The agenda must include information on the manner in which the public may access the meeting and provide comments remotely.
- Where there is a disruption in the public broadcast of the call-in or internet-based meeting service, the legislative body must cease and take no further action on agenda items until public access is restored.
Government Code section 54953(e) exempts the local entity from complying with the following requirements of section 54953(b)(3):
- Ensuring that each teleconference location is physically accessible to the public;
- Maintaining quorum with members physically within the jurisdiction; and
- Providing an opportunity for public comment at each teleconference location.
- Local agencies are also prohibited from requiring public comments to be submitted in advance of the meeting.
- All votes during a teleconferenced meeting must be by roll-call.
Finally, every 30 days during the proclaimed State of Emergency and/or the period during which state or local officials have imposed or recommended social distancing measures, the legislative body acting under the teleconference exemptions must make findings as to whether the circumstances explained above still apply. The legislative body must find that it reconsidered the circumstances of the State of Emergency and that one of the following circumstances exist:
- The emergency continues to directly impact the ability of members to safety meet in person; OR
- State or local officials continue to impose or recommend measures to propose social distancing." (Gov. Code sec. 54953(e)(3).)
If the legislative body cannot make these findings by majority vote, then it will no longer be exempt from the physical public access, quorum, and public comment opportunity rules applied to teleconference meetings under subsection 54953(b)(3).
Attached your Board will find a draft resolution which will authorize the implementation of teleconferenced meetings of your Board pursuant to the requirements of Assembly Bill 361 when you determine the conditions present under a State of Emergency require you to do so. If your Board wishes to adopt this resolution, you may do so by offering it for passage.
You may also wish to direct staff to notify those commissions, committees, and boards you have appointed and which are subject to the Brown Act to review the information provided here and consider whether to implement teleconferencing pursuant to the legal requirements of Assembly Bill 361.
Thank you.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Consideration of the Effects of Assembly Bill 361; and (b) Consideration of the Adoption of a Resolution Authorizing Teleconfered Meetings during a State of Emergency, and Possible Direction to other Board-Established Commissions, Committees, and Boards Subject to the Brown Act
Supervisor Simon offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 5 - Simon, Crandell, Scott, Pyska, and Sabatier
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
(a) Interviews of Public Health Officer
(b) Appointment of Public Health Officer
Closed Session Item
8.2Public Employee Evaluation:
Title: Director: Health Services Director
Closed Session Item
Clerk’s notes: The Board came out of closed session at 5:00 p.m. having taken no action.