Board Of Supervisors — Tuesday, November 2, 2021
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Thank you for your interest in this meeting.
To participate in real time, please join the Zoom Meeting, by clicking the link below at 9am: Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://lakecounty.zoom.us/j/94684965839?pwd=NEJnQXgxclN0aHRNWGFjb0cyZXJUQT09 Passcode: 310792 Or One tap mobile: +16699006833,,94684965839#,,,,*310792# US (San Jose) +13462487799,,94684965839#,,,,*310792# US (Houston) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 Webinar ID: 946 8496 5839 Passcode: 310792 International numbers available: https://lakecounty.zoom.us/u/ac4uFIElTc Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East) Webinar ID: 946 8496 5839 Passcode: 310792 SIP: 94684965839@zoomcrc.com Passcode: 310792
To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of a Letter of Opposition to the California Citizens Redistricting Commission, opposing placement of Lake County in a Federal Congressional District with Napa, but not Sonoma County, and Change to State Senate District Alignment in November 2 Visualizations
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
County Administrative Office staff was made aware this morning that new Visualizations were published by the California Citizens Redistricting Commission, in anticipation of their November 2-4 meetings. These Visualizations reflect some, but not all, of the feedback previously submitted by your Board, and meetings surrounding these Visualizations began today, at 1pm. Therefore, it is important that your Board consider implications of the new Visualizations, and register your perspective, prior to your next meeting.
(b) I am recommending your Board consider the Draft Letter of Opposition attached here, and authorize Staff to submit your comments to the California Citizens Redistricting Commission at the earliest possibly opportunity, so they may have the maximal effect on the Commission's discussions.
Recommended Action
(a) I request your Board take action by Motion to accept this item for consideration as an "extra" agenda item.
(b) Amend, as needed, and Adopt the Letter of Support, and Authorize staff to submit to the California Citizens Redistricting Commission.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of a Letter of Opposition to the California Citizens Redistricting Commission, opposing placement of Lake County in a Federal Congressional District with Napa, but not Sonoma County, and Change to State Senate District Alignment in November 2 Visualizations
Executive Summary:
(a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
County Administrative Office staff was made aware this morning that new Visualizations were published by the California Citizens Redistricting Commission, in anticipation of their November 2-4 meetings. These Visualizations reflect some, but not all, of the feedback previously submitted by your Board, and meetings surrounding these Visualizations began today, at 1pm. Therefore, it is important that your Board consider implications of the new Visualizations, and register your perspective, prior to your next meeting.
(b) I am recommending your Board consider the Draft Letter of Opposition attached here, and authorize Staff to submit your comments to the California Citizens Redistricting Commission at the earliest possibly opportunity, so they may have the maximal effect on the Commission's discussions.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) I request your Board take action by Motion to accept this item for consideration as an "extra" agenda item.
(b) Amend, as needed, and Adopt the Letter of Support, and Authorize staff to submit to the California Citizens Redistricting Commission.
On motion of Supervisor Sabatier, and by vote of the Board, approved taking this item up as an extra item. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
On motion of Supervisor Sabatier, and by vote of the Board, approved Letter of Opposition to the California Citizens Redistricting Commission, opposing placement of Lake County in a Federal Congressional District with Napa, but not Sonoma County, and Change to State Senate District Alignment in November 2 Visualizations as amended. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Matthew Rothstein spoke.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5. Approval of the Consent Agenda
5.1Approve Board of Supervisors Meeting Minutes August 17, 2021, September 14, 2021, and October 7, 2021
Minutes
passed on consent
5.2Adopt Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021
Resolution
passed on consent
Staff memo
Executive Summary
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am submitting the resolution titled "Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021" to your Board with the names of persons who filed a Declaration of Candidacy for said District and is not required to hold an election because there are no more nominees than there are vacancies.
Not applicable
Recommended Action
Adopt Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: Adopt Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021
Executive Summary:
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am submitting the resolution titled "Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021" to your Board with the names of persons who filed a Declaration of Candidacy for said District and is not required to hold an election because there are no more nominees than there are vacancies.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Resolution Appointing Directors of the Scotts Valley Water Conservation District Board In Lieu of Holding a General District Election on November 2, 2021.
5.3Approve the Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
Original memo text
Memorandum
Date: September 14, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer
Executive Summary: (include fiscal and staffing impact narrative):
The declaration, which was declared on March 9, 2020, due to the potential introduction of COVID-19 into the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Health Emergency Related to the 2019 Coronavirus (COVID-19) as Proclaimed by the Lake County Public Health Officer.
5.4Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Resolution
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
Recommended Action
Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Gary Pace, M.D., MPH, Public Health Officer
Subject: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire
Executive Summary: (include fiscal and staffing impact narrative):
Staff requests the Board of Supervisors adopt the Resolution ratifying the declaration of a local health emergency declared by Gary Pace, M.D., Lake County Health Officer. This declaration was declared on September 9, 2020, due to the LNU Complex Wildfire in the County of Lake. California Health and Safety Code section 101080 provides authority for the Health Officer to issue a declaration of local health emergency.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Local Health Emergency and Order Prohibiting the Endangerment of the Community through the Unsafe Removal, Transport, and Disposal of Fire Debris for the LNU Complex Wildfire.
5.5Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Action Item
passed on consent
Staff memo
Executive Summary
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
Original memo text
..Title
..Body
MEMORANDUM
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff/Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Executive Summary:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires).
5.6Authorize the IT Director to issue a Purchase Order to Zoom Video Communications, Inc. for Zoom Video Conferencing Licenses in the amount of $25,063.36
Report
passed on consent
Staff memo
Executive Summary
County departments utilize the Zoom Video Conferencing product to conduct virtual meetings. Our yearly subscription expires on 11/13/2021. We have obtained a renewal quote for the period of 11/13/2021-11/12/2022 in the amount of $25,063.36. This agreement represents an extension of an existing annual agreement. The cost of the agreement has not increased over last year's cost by more than CPI. Once invoiced, the Information Technology Department intends to issue a Various Claim Distribution Form to departments for their share of charges.
Attachments
Zoom License Quotation
License count per-department
Recommended Action
Approve the purchase of Zoom Video Conferencing Licenses from Zoom Video Communications, Inc. and authorize the IT Director to issue a purchase order in the amount of $25,063.36.
| Estimated Cost | $25,063.36 |
|---|---|
| Future Annual Cost | approximately $26,000/year if approved |
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Shane French, Information Technology Director
Subject: Authorize the IT Director to issue a Purchase Order to Zoom Video Communications, Inc. for Zoom Video Conferencing Licenses in the amount of $25,063.36.
Executive Summary:
County departments utilize the Zoom Video Conferencing product to conduct virtual meetings. Our yearly subscription expires on 11/13/2021. We have obtained a renewal quote for the period of 11/13/2021-11/12/2022 in the amount of $25,063.36. This agreement represents an extension of an existing annual agreement. The cost of the agreement has not increased over last year's cost by more than CPI. Once invoiced, the Information Technology Department intends to issue a Various Claim Distribution Form to departments for their share of charges.
Attachments:
Zoom License Quotation
License count per-department
If not budgeted, fill in the blanks below only:
Estimated Cost: $25,063.36 Amount Budgeted: per-departmental budgets Additional Requested: Future Annual Cost: approximately $26,000/year if approved
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the purchase of Zoom Video Conferencing Licenses from Zoom Video Communications, Inc. and authorize the IT Director to issue a purchase order in the amount of $25,063.36.
5.7Approve the Continuation of a Local Emergency due to COVID-19
Action Item
passed on consent
Staff memo
Executive Summary
See attached proclamation.
Recommended Action
Approve Continuation of a Local Emergency due to COVID-19.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve Continuation of a Local Emergency due to COVID-19
Executive Summary: See attached proclamation.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Continuation of a Local Emergency due to COVID-19.
5.8Approve the Continuation of an Emergency Declaration for Drought Conditions
Action Item
passed on consent
Staff memo
Executive Summary
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
Recommended Action
Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions
Executive Summary:
Pursuant to Chapter 6, Article 1 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected by, or likely to be affected by a public calamity and the Board of Supervisors is not in session. During the existence of this local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the County shall be those prescribed by state law, and by ordinance and resolutions of this County, approved by the Board of Supervisors, and by the Lake Operational Area Emergency Operations Plan, as approved by the Board of Supervisors.
On April 21, 2021, the Governor of the State of California proclaimed a State of Emergency for the Counties of Sonoma and Mendocino due to extremely low reservoir levels and drought conditions. Inasmuch, Lake County water table levels are at significantly to critically low levels and are being continuously monitored.
Based upon low water levels, the County may have to consider measures to address the water shortages. These measures may include taking steps to conserve water by practicing water conservation efforts, including, but not limited to repairing leaking plumbing, limiting non-essential watering, limiting car washing, filling bathtubs halfway or less, using high-efficient appliances, reducing shower times, only washing full loads of laundry, turning off water when brushing teeth or shaving, planting drought resistant landscaping and implementing other practices that reduce water consumption. Short or long-term solutions are costly; however, the County may be eligible for State or Federal assistance should the need arise to address drought issues if conditions persist.
Therefore, the declaration of an emergency will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. Programs within the State focus on ground water management, conservation and recapture/recycle initiatives.
By declaring a local emergency, the County is taking a pro-active approach to address drought related disaster issues. In addition, with the adoption of a proclamation declaring a state of local emergency, State law requires the Board of Supervisors to review the status of the emergency at least once every 30 days.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Continuation of a Proclamation of Emergency Declaration for Drought Conditions.
5.9Approve the Continuation of a Local Emergency In Lake County in Response to the LNU Lightning Complex Wildfire Event
Action Item
passed on consent
Staff memo
Executive Summary
(include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
Recommended Action
Continuation of a local emergency by offering the attached proclamation for passage
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve the Continuation of a Local Emergency in Lake County in Response to the LNU Lightning Complex Wildfire Event
Executive Summary: (include fiscal and staffing impact narrative):
Lake County Sheriff, Brian L. Martin, in his capacity as Director of Emergency Services, has declared a State of Emergency in Lake County, in response to conditions of extreme peril to the safety of persons and property resulting from fires related to the LNU Lightning Complex.
The Morgan Fire, which began on the 18th day of August, 2020, has already prompted evacuation of portions of southern Lake County, and rapid changes of wind conditions have required great vigilance in light of the possible need of further evacuations.
The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Continuation of a local emergency by offering the attached proclamation for passage
5.10Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
Original memo text
MEMORANDUM
Date: November 2, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Brian Martin, Sheriff-Coroner-Director of Emergency Services
Subject: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018. The Board of Supervisors must confirm the existence of a local emergency within seven (7) days of that date and every thirty (30) days thereafter.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
..Recommended Action
RECOMMENDED ACTION: Approve the Continuation of a Local Emergency due to the Pawnee Fire Incident.
5.11Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Action Item
passed on consent
Staff memo
Executive Summary
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Cache Fire that started in the City of Clearlake on August 18, 2021 meets the criteria for a Public Health Proclamation. The fire has created an imminent threat to public health in the form of contaminated debris from hazardous waste and materials and structural debris resulting from the destruction of structures and vehicles, especially given the proximity to Cache Creek and the high risk of contamination of waterways that feed Clear Lake and area drinking water supplies. The hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action
Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Original memo text
MEMORANDUM
TO: The Honorable Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
For Gary Pace, Lake County Health Officer
DATE: November 2, 2021
SUBJECT: Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
Executive Summary:
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Cache Fire that started in the City of Clearlake on August 18, 2021 meets the criteria for a Public Health Proclamation. The fire has created an imminent threat to public health in the form of contaminated debris from hazardous waste and materials and structural debris resulting from the destruction of structures and vehicles, especially given the proximity to Cache Creek and the high risk of contamination of waterways that feed Clear Lake and area drinking water supplies. The hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
If not budgeted, fill in the blanks below only:
Estimated Cost: unknown Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ____
Consistency with Vision 2028 (check all that apply): ? Not applicable
? Well-being of Residents ? Public Safety ? Disaster Prevention, Preparedness, Recovery
? Economic Development ? infrastructure ? County Workforce
? Community Collaboration ? Business Process Efficiency ? Clear Lake
Recommended Action:
Approve Continuation of a Local Health Emergency by the Lake County Health Officer for the Cache Fire
5.12Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Action Item
passed on consent
Staff memo
Executive Summary
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire.
EXECUTIVE SUMMARY:
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local health emergency for the Cache Fire and ratification by the Lake County Board of Supervisors is needed.
Recommended Action
Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
For Brian Martin, Sheriff/OES Director
Subject: Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
Executive Summary:
Ratification of the Proclamation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire.
EXECUTIVE SUMMARY:
Section 6-5 of the Lake County Code empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when Lake County is affected or likely to be affected by public calamity. Such a Proclamation shall expire seven days after issuance unless confirmed and ratified by the Lake County Board of Supervisors. On this date, the Lake County Sheriff/OES Director has proclaimed a local health emergency for the Cache Fire and ratification by the Lake County Board of Supervisors is needed.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
Approve Continuation of a Local Emergency by the Lake County Sheriff/OES Director for the Cache Fire
5.13Approve Purchase Orders for the Purchase of two ¾-ton pickup trucks for the Central Garage Fleet, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Action Item
passed on consent
Staff memo
Executive Summary
The adopted FY 21/22 budgets for the ISF Central Garage Division (BU 9905) of the Public Works Department and the Watershed Protection District (BU 8109) include appropriations for the purchase of pickup trucks that will be placed in the Central Garage Fleet. One truck will be assigned to the Water Resources Department, while the other will replace a truck currently assigned to the Animal Control Department.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to a lack of inventory, we only received one quote for each truck.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Also due to inventory issues, the local vendor was unable to provide a price quotation for either of these trucks. A summary of each bid is attached.
By approving this purchase, your Board concludes that this purchase is being made in accordance with Ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to "piggyback" on other agencies competitively awarded contracts.
Recommended Action
Staff recommends that the Board of Supervisors approve Purchase Orders for the purchase of two 3/4-ton pickup trucks, and authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders through the Statewide Bid Contract to Downtown Ford in the amount of $29,117.51 and $35,393.63.
Original memo text
Memorandum
Date: October 22, 2021
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Purchase Orders for the Purchase of two 3/4-ton pickup trucks for the Central Garage Fleet, and authorize the Public Works Director/Assistant Purchasing Agent to sign the Purchase Order
Executive Summary:
The adopted FY 21/22 budgets for the ISF Central Garage Division (BU 9905) of the Public Works Department and the Watershed Protection District (BU 8109) include appropriations for the purchase of pickup trucks that will be placed in the Central Garage Fleet. One truck will be assigned to the Water Resources Department, while the other will replace a truck currently assigned to the Animal Control Department.
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state. Due to a lack of inventory, we only received one quote for each truck.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Also due to inventory issues, the local vendor was unable to provide a price quotation for either of these trucks. A summary of each bid is attached.
By approving this purchase, your Board concludes that this purchase is being made in accordance with Ordinance 3109 and Section 38.4 Cooperative Purchases of Chapter 2 of the Lake County Code, which allows the County to "piggyback" on other agencies competitively awarded contracts.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve Purchase Orders for the purchase of two 3/4-ton pickup trucks, and authorize the Public Works Director/Assistant Purchasing Agent to issue purchase orders through the Statewide Bid Contract to Downtown Ford in the amount of $29,117.51 and $35,393.63.
5.14Approve Memorandum of Understanding between Social Services and Behavioral Health Services for CalWORKs Mental Health and Substance Abuse Services in an Amount that Shall Not Exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2022, and Authorize the Chair to sign.
Agreement
passed on consent
Staff memo
Executive Summary
For many years, Lake County Social Services has contracted with Lake County Behavioral Health Services (LCBHS) to provide Mental Health and Substance Abuse services to CalWORKs Welfare-to-Work clients. California Department of Social Services (CDSS) provides a yearly allocation specific to these services as part of CalWORKs Single Allocation funds. The MOU compensation language is purposely kept vague, as allocation funding varies by year, and often is not announced until mid-Fiscal Year. As an example of funding amount, in Fiscal Year 2020-2021 CDSS allocated $400,389 for these services. While flexibility of funding allows for nontraditional or innovative services through alternative providers, services shall be provided primarily through the local mental health department.
Services provided to clients who are identified and referred by Employment Services may include, but are not limited to, individual and/or group mental health counseling, substance abuse counseling, tele psych therapy, and residential treatment as determined appropriate by LCBHS.
The long-standing relationship and continued collaboration between the two County departments ensures clients receive quality services to overcome their barriers in order to achieve their goal of self-sufficiency.
Recommended Action
Approve Memorandum of Understanding between Social Services and Behavioral Health Services for CalWORKs Mental Health and Substance Abuse services in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
| Estimated Cost | $400,389 |
|---|---|
| Amount Budgeted | $400,389 |
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: Approve Memorandum of Understanding between Social Services and Behavioral Health Services for CalWORKs Mental Health and Substance Abuse Services in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
Executive Summary:
For many years, Lake County Social Services has contracted with Lake County Behavioral Health Services (LCBHS) to provide Mental Health and Substance Abuse services to CalWORKs Welfare-to-Work clients. California Department of Social Services (CDSS) provides a yearly allocation specific to these services as part of CalWORKs Single Allocation funds. The MOU compensation language is purposely kept vague, as allocation funding varies by year, and often is not announced until mid-Fiscal Year. As an example of funding amount, in Fiscal Year 2020-2021 CDSS allocated $400,389 for these services. While flexibility of funding allows for nontraditional or innovative services through alternative providers, services shall be provided primarily through the local mental health department.
Services provided to clients who are identified and referred by Employment Services may include, but are not limited to, individual and/or group mental health counseling, substance abuse counseling, tele psych therapy, and residential treatment as determined appropriate by LCBHS.
The long-standing relationship and continued collaboration between the two County departments ensures clients receive quality services to overcome their barriers in order to achieve their goal of self-sufficiency.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$400,389_ Amount Budgeted: _$400,389__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Memorandum of Understanding between Social Services and Behavioral Health Services for CalWORKs Mental Health and Substance Abuse services in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2022, and authorize the Chair to sign.
5.15Approve Contract Between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, In An Amount that Shall Not Exceed the California Department of Social Services (CDSS) Allocation, From July 1, 2021 to June 30, 2024, and Authorize the Chair to Sign.
Agreement
pulled on consent
Staff memo
Executive Summary
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. Funding for the Bridge Program provided by CDSS varies per Fiscal Year. Using flexible language for Compensation terms allows the program to continue uninterrupted. Funding for FY 20/21 totaled $138,705, and future allocations are expected to vary slightly, however, official funding amounts are ultimately unknown until details are released by the State.
In FY 20/21 the Bridge Program successfully assisted 25 individual children by providing childcare assistance. The span of resource utilization varied from a few months to an entire year of assistance. The Bridge Program is most commonly used to assist during the transition of becoming a resource family, and it allows for the proper preparations to be made within the household to ensure a stable environment is available for children.
Recommended Action
Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign.
| Estimated Cost | $138,705 |
|---|---|
| Amount Budgeted | $138,705 |
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign
Executive Summary:
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. Funding for the Bridge Program provided by CDSS varies per Fiscal Year. Using flexible language for Compensation terms allows the program to continue uninterrupted. Funding for FY 20/21 totaled $138,705, and future allocations are expected to vary slightly, however, official funding amounts are ultimately unknown until details are released by the State.
In FY 20/21 the Bridge Program successfully assisted 25 individual children by providing childcare assistance. The span of resource utilization varied from a few months to an entire year of assistance. The Bridge Program is most commonly used to assist during the transition of becoming a resource family, and it allows for the proper preparations to be made within the household to ensure a stable environment is available for children.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$138,705_______ Amount Budgeted: _$138,705_______ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Contract between County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care, in an amount that shall not exceed the California Department of Social Services (CDSS) Allocation, from July 1, 2021 to June 30, 2024, and authorize the Chair to sign.
Social Services Director Crystal Markytan pulled this item and continued it to a future agenda.
5.16(Sitting as the Board of Directors of the Lake County Watershed Protection District) Adopt Quagga and Zebra Mussel Infestation Prevention Grant Program FY 2020/2021 Application and Funding Agreement Resolution and Approve Water Resources Director as Signature Authorization to Execute Agreement.
Action Item
passed on consent
Staff memo
Executive Summary
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve an updated resolution authorizing the Water Resources Director to accept and execute a grant agreement with the California State Parks Division of Boating and Waterways to continue the Quagga Mussel Prevention Program for Lake County. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The grant agreement is attached for your reference and provides $399,861.25 in funds from the California State Parks Division of Boating and Waterways. This grant agreement and approved resolution will provide funds to continue the staffing of boat ramp monitors, program administrative staff, some water quality monitoring, education and outreach through video, audio, and social media, boater inspection support by contracting with Mussel Dogs, and troubleshooting and completion of the transfer to a digital database boater tracking system. Approval of this agreement and resolution will allow for the continued protection of Clear Lake and Lake County from a devastating invasive mussel introduction.
Recommended Action
(Sitting as the Board of Directors of the Lake County Watershed Protection District) Adopt Quagga and Zebra Mussel Infestation Prevention Grant Program FY 2020/2021 Application and Funding Agreement Resolution and Approve Water Resources Director as Signature Authorization to Execute Agreement.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors of the Lake County Watershed Protection District) Adopt Quagga and Zebra Mussel Infestation Prevention Grant Program FY 2020/2021 Application and Funding Agreement Resolution and Approve Water Resources Director as Signature Authorization to Execute Agreement.
Executive Summary:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve an updated resolution authorizing the Water Resources Director to accept and execute a grant agreement with the California State Parks Division of Boating and Waterways to continue the Quagga Mussel Prevention Program for Lake County. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The grant agreement is attached for your reference and provides $399,861.25 in funds from the California State Parks Division of Boating and Waterways. This grant agreement and approved resolution will provide funds to continue the staffing of boat ramp monitors, program administrative staff, some water quality monitoring, education and outreach through video, audio, and social media, boater inspection support by contracting with Mussel Dogs, and troubleshooting and completion of the transfer to a digital database boater tracking system. Approval of this agreement and resolution will allow for the continued protection of Clear Lake and Lake County from a devastating invasive mussel introduction.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action: (Sitting as the Board of Directors of the Lake County Watershed Protection District) Adopt Quagga and Zebra Mussel Infestation Prevention Grant Program FY 2020/2021 Application and Funding Agreement Resolution and Approve Water Resources Director as Signature Authorization to Execute Agreement.
5.17(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and b) Approve Agreement with Ramboll Consulting Engineering Group for AEM Survey Services not to exceed $50,000 and Authorize the Chair to sign
Agreement
pulled on consent
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Lake County Watershed Protection District has the unique opportunity to take advantage of special sub-surface groundwater surveying and mapping in the Scott's Valley basin, as part of a State of California, Department of Water Resources (CA DWR) project planned for the Big Valley Basin. The CA DWR project is part of a statewide effort to perform airborne electromagnetic (AEM) surveys in California's high- and medium-priority groundwater basins. The work in Big Valley is scheduled for November 6th, and the State has offered to include the Scott's Valley basin to better understand the two aquifers and any interconnection they may have, and the price is based on being able to combine the two surveys to take advantage of the equipment already being in the County.
We recommend that your Board utilize Section 38.2 Not in the Public Interest of Chapter 2 of the Lake County Code, specifically items (2) and (3) of that section, which allow the Board to waive competitive bidding based on the following findings:
(2) The unique nature of the goods or services precludes competitive bidding, and
(3) A determination that competitive bidding would produce no economic benefit to the County.
In accordance with Ordinance 3109, which further defines the criteria for the use of the aforementioned section, I offer the following justifications for the above-referenced findings:
* AEM surveys are currently only being carried out by Ramboll Consulting Engineering Group, under contract with the CA DWR. This is a relatively new technology, and it is unlikely that competitive bidding would result in other bids for the work.
* The project costs are much lower because the proposal utilizes the helicopter mobilization fee (~$20,000) that CA DWR is funding for Big Valley Basin. This project is scheduled for early November, and the delay caused by the preparation of bid documents would cause us to miss the opportunity of the equipment working in the County.
It should be noted that this project was voted on and approved for funding ($50,000) by the Blue Ribbon Committee. If Blue Ribbon Committee funds cannot be executed in the short timeline, Supervisor Scott has requested to use monies allotted from the Cannabis Discretionary Fund for this project
Recommended Action
(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and b) Approve Agreement with Ramboll Consulting Engineering Group for AEM Survey Services not to exceed $50,000 and Authorize the Chair to sign
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and b) Approve Agreement with Ramboll Consulting Engineering Group for AEM Survey Services not to exceed $50,000 and Authorize the Chair to sign
Executive Summary:
The Lake County Watershed Protection District has the unique opportunity to take advantage of special sub-surface groundwater surveying and mapping in the Scott's Valley basin, as part of a State of California, Department of Water Resources (CA DWR) project planned for the Big Valley Basin. The CA DWR project is part of a statewide effort to perform airborne electromagnetic (AEM) surveys in California's high- and medium-priority groundwater basins. The work in Big Valley is scheduled for November 6th, and the State has offered to include the Scott's Valley basin to better understand the two aquifers and any interconnection they may have, and the price is based on being able to combine the two surveys to take advantage of the equipment already being in the County.
We recommend that your Board utilize Section 38.2 Not in the Public Interest of Chapter 2 of the Lake County Code, specifically items (2) and (3) of that section, which allow the Board to waive competitive bidding based on the following findings:
(2) The unique nature of the goods or services precludes competitive bidding, and
(3) A determination that competitive bidding would produce no economic benefit to the County.
In accordance with Ordinance 3109, which further defines the criteria for the use of the aforementioned section, I offer the following justifications for the above-referenced findings:
* AEM surveys are currently only being carried out by Ramboll Consulting Engineering Group, under contract with the CA DWR. This is a relatively new technology, and it is unlikely that competitive bidding would result in other bids for the work.
* The project costs are much lower because the proposal utilizes the helicopter mobilization fee (~$20,000) that CA DWR is funding for Big Valley Basin. This project is scheduled for early November, and the delay caused by the preparation of bid documents would cause us to miss the opportunity of the equipment working in the County.
It should be noted that this project was voted on and approved for funding ($50,000) by the Blue Ribbon Committee. If Blue Ribbon Committee funds cannot be executed in the short timeline, Supervisor Scott has requested to use monies allotted from the Cannabis Discretionary Fund for this project
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(Sitting as the Board of Directors of the Lake County Watershed Protection District) a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and b) Approve Agreement with Ramboll Consulting Engineering Group for AEM Survey Services not to exceed $50,000 and Authorize the Chair to sign
On motion of Supervisor Scott, and by vote of the Board, (Sitting as the Board of Directors of the Lake County Watershed Protection District) Waived the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and Approved Agreement with Ramboll Consulting Engineering Group for AEM Survey Services not to exceed $50,000 and Authorized the Chair to sign. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Scott De Leon presented the item to the Board. County Counsel Anita Grant and Water Resource Program Coordinator William Fox spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.18Approve Amendment No.1 of Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services for the Professional Consulting Services for Big Valley Groundwater Basin (5-015) Groundwater Sustainability Plan (GSP) Lake County, CA and authorize the Chair to sign
Action Item
passed on consent
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The District on behalf of the Big Valley GSA submitted a proposal through California Department of Water Resources (DWR) Sustainable Groundwater Management (SGM) Program on November 15, 2019 with a proposal amount of $1,392,205. On March 18, 2020, the District was notified that DWR accepted the proposal submitted for an awarded amount of $1,392,205 and $0 project cost share. On April 21, 2020, the Board of Directors of the Lake County Watershed Protection Districted passed Resolution No. 2020-41 entering into DWR Agreement No. 4600013563.
DWR Agreement No. 4600013563 allocates $50,000.00 to Category (c): Stakeholder Engagement / Outreach. Funds from this budget category are to be allocated to prepare an Outreach and Communication Plan, conduct a minimum of two (2) public meetings, two (2) stakeholder meetings with adjacent subbasin GSA's, and two (2) focused technical meetings with adjacent subbasins.
Utilizing funds from DWR Agreement No. 4600013563, the Board of Directors of the Lake County Watershed Protection District entered into an Agreement on April 13, 2021 with Luhdorff and Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services to develop the Big Valley GSP in the sum of $1,328,485.39. This Agreement did not include costs associated with Category (c): Stakeholder Engagement / Outreach as outlined in DWR Agreement No. 4600013563.
The District is requesting the Board of Directors for approval of Amendment No. 1 to the Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services to include an additional $45,000.00 allocated from Agreement No. 4600013563 to fulfill deliverables as outlined in Category (c): Stakeholder Engagement / Outreach.
Recommended Action
Approve No.1 of Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and
Stantec Consulting Services for the Professional Consulting Services for Big Valley Groundwater Basin (5-015) Groundwater Sustainability Plan (GSP) Lake County, CA Services to include an additional $45,000.00 allocated from Agreement No. 4600013563 to extend outreach and engagement efforts for Big Valley GSP development and authorize the Chair to sign Amendment No. 1.
| Estimated Cost | $45,000.00 |
|---|---|
| Amount Budgeted | $45,000.00 |
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Directors of the Watershed Protection District
From: Marina Deligiannis, Deputy Water Resources Director
Subject: Approval of Amendment No.1 of Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services for the Professional Consulting Services for Big Valley Groundwater Basin (5-015) Groundwater Sustainability Plan (GSP) Lake County, CA and authorize the Chair to sign.
Executive Summary:
The District on behalf of the Big Valley GSA submitted a proposal through California Department of Water Resources (DWR) Sustainable Groundwater Management (SGM) Program on November 15, 2019 with a proposal amount of $1,392,205. On March 18, 2020, the District was notified that DWR accepted the proposal submitted for an awarded amount of $1,392,205 and $0 project cost share. On April 21, 2020, the Board of Directors of the Lake County Watershed Protection Districted passed Resolution No. 2020-41 entering into DWR Agreement No. 4600013563.
DWR Agreement No. 4600013563 allocates $50,000.00 to Category (c): Stakeholder Engagement / Outreach. Funds from this budget category are to be allocated to prepare an Outreach and Communication Plan, conduct a minimum of two (2) public meetings, two (2) stakeholder meetings with adjacent subbasin GSA's, and two (2) focused technical meetings with adjacent subbasins.
Utilizing funds from DWR Agreement No. 4600013563, the Board of Directors of the Lake County Watershed Protection District entered into an Agreement on April 13, 2021 with Luhdorff and Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services to develop the Big Valley GSP in the sum of $1,328,485.39. This Agreement did not include costs associated with Category (c): Stakeholder Engagement / Outreach as outlined in DWR Agreement No. 4600013563.
The District is requesting the Board of Directors for approval of Amendment No. 1 to the Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and Stantec Consulting Services to include an additional $45,000.00 allocated from Agreement No. 4600013563 to fulfill deliverables as outlined in Category (c): Stakeholder Engagement / Outreach.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$45,000.00 Amount Budgeted: _$45,000.00_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
Approve No.1 of Agreement with Luhdorff & Scalmanini, Consulting Engineers (LCSE) and
Stantec Consulting Services for the Professional Consulting Services for Big Valley Groundwater Basin (5-015) Groundwater Sustainability Plan (GSP) Lake County, CA Services to include an additional $45,000.00 allocated from Agreement No. 4600013563 to extend outreach and engagement efforts for Big Valley GSP development and authorize the Chair to sign Amendment No. 1.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.18 with the exception of items 5.15 and 5.17 which were pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
6. Timed Items
6.19:05 A.M. - Public Input
Clerk’s notes: Public Members Amanda Rose, Will Tuttle, and Eileen Anderson spoke.
6.29:06 A.M. - a) Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) Progress and b) call to action for review, input, recommendation and approval of the proposed Sustainable Management Criteria (SMCs) for the draft Big Valley GSP as recommended by the Big Valley GSP Advisory Committee (GSPAC).
Report
Adopted — Pass
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sustainable Groundwater Management Act (SGMA), adopted by the State of California in 2014, prompts local agencies to better manage California's groundwater supplies over a long-term and in a sustainable manner. SGMA requires local agencies with medium- or high-priority basins to 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, the Big Valley Groundwater Basin (5-015).
Eddy Teasdale, Supervising Hydrogeologist with Luhdorff and Scalmanini Consulting Engineers (LSCE), will give a presentation on progress made for the Big Valley Groundwater Basin GSP. The update will include an overview of the GSP development schedule, key points of progress made on required GSP elements, highlights from GSP draft content, a call to action for review, input, and recommendation on the Sustainable Management Criteria (SMC) for:
1. Chronic Lowering of Groundwater Levels SMC
2. Reduction of Groundwater Storage SMC
3. Seawater Intrusion SMC
4. Degraded Water Quality SMC
5. Land Subsidence SMC
6. Surface Water Depletion SMC
Recommended Action
Board of Directors of the Lake County Watershed Protection District acting as the Big Valley Groundwater Sustainability Agency (GSA) consider and approve the proposed SMCs for the draft Big Valley GSP as recommended by the Big Valley GSP Advisory Committee (GSPAC).
Original memo text
Memorandum
Date: November 2, 2021
To: Board of Directors, Lake County Watershed Protection District
From: Scott De Leon, Water Resources Director
Subject: a) Presentation of Big Valley Groundwater Basin Sustainable Groundwater Management Act (SGMA) Progress and b) call to action for review, input, recommendation and approval of the proposed Sustainable Management Criteria (SMCs) for the public draft document of the Big Valley Groundwater Sustainability Plan (GSP) as recommended by the Big Valley GSP Advisory Committee (GSPAC)
Executive Summary:
The Sustainable Groundwater Management Act (SGMA), adopted by the State of California in 2014, prompts local agencies to better manage California's groundwater supplies over a long-term and in a sustainable manner. SGMA requires local agencies with medium- or high-priority basins to 1) form a Groundwater Sustainability Agency (GSA) and 2) develop and implement a Groundwater Sustainability Plan (GSP) by January 31, 2022. Lake County encompasses one (1) medium priority basin, the Big Valley Groundwater Basin (5-015).
Eddy Teasdale, Supervising Hydrogeologist with Luhdorff and Scalmanini Consulting Engineers (LSCE), will give a presentation on progress made for the Big Valley Groundwater Basin GSP. The update will include an overview of the GSP development schedule, key points of progress made on required GSP elements, highlights from GSP draft content, a call to action for review, input, and recommendation on the Sustainable Management Criteria (SMC) for:
1. Chronic Lowering of Groundwater Levels SMC
2. Reduction of Groundwater Storage SMC
3. Seawater Intrusion SMC
4. Degraded Water Quality SMC
5. Land Subsidence SMC
6. Surface Water Depletion SMC
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
Board of Directors of the Lake County Watershed Protection District acting as the Big Valley Groundwater Sustainability Agency (GSA) consider and approve the proposed SMCs for the draft Big Valley GSP as recommended by the Big Valley GSP Advisory Committee (GSPAC).
On motion of Supervisor Scott, and by vote of the Board, approved the proposed Sustainable Management Criteria (SMCs) for the draft Big Valley GSP as recommended by the Big Valley GSP Advisory Committee (GSPAC). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board. Eddy Teasdale presented a PowerPoint presentation to the Board.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.39:20 A.M. - (Sitting as Board of Directors, In-Home Supportive Services Public Authority) Consideration of Memorandum of Understanding Between In-Home Supportive Services (IHSS) Public Authority and SEIU Local 2015 Union
Agreement
Adopted — Pass
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The MOU between Public Authority's In-Home Supportive Services and Service Employees International Union (SEIU), Local 2015 shall begin upon ratification by all parties and will continue until December 31, 2023. This MOU covers IHSS provider benefits and employment requirements.
In-Home Supportive Services provides domestic services, personal care, protective supervision and paramedical services to individuals 65 years of age or older, and to blind or disabled individuals of any age, in their own homes. The purpose of the program is to allow eligible individuals to live safely at home rather than in costly and less desirable out-of-home facilities. The IHSS program is operated in accordance with the requirements of the Welfare and Institutions Code, as well as regulations and directives issued by the California Department of Social Services, the California Department of Health Services and the Federal Center for Medicaid and Medicare Services. While IHSS providers are not County employees, the Board of Supervisors (Board) is the governing body of the Lake County IHSS Public Authority, which is the employer of record for collective bargaining purposes.
This MOU is the result of a lot of hard work on the part of the Lake County IHSS management and the IHSS workers. We also value the collaboration of SEIU who contributed significantly to MOU development. On October 15, 2021, the IHSS workers voted to ratify the MOU. This MOU spans approximately two years and one month, and includes an increase of base wage by $.65/hour. In addition, it provides $5,000 per year to be used by IHSS workers, through SEIU, for training and $5,000 per year to be used for cleaning and safety supplies. In addition, parties were able to agree on valuable language related to appeals, grievances, and structure of the program.
We are very pleased to present the attached Memorandum of Understanding (MOU) with the SEIU 2015, who represent the In Home Supportive Services (IHSS) workers in Lake County. We recommend your Board adopt this MOU, and, again, this is a great step forward to strengthening our IHSS program to serve the community
Recommended Action
(Sitting as Board of Directors, In-Home Supportive Services Public Authority) Approve Memorandum of Understanding between In-Home Supportive Services (IHSS) Public Authority and SEIU Local 2015 Union
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Crystal Markytan, Director, Social Services
Subject: (Sitting as Board of Directors, In-Home Supportive Services Public Authority) Approve Memorandum of Understanding between In-Home Supportive Services (IHSS) Public Authority and SEIU Local 2015 Union
Executive Summary:
The MOU between Public Authority's In-Home Supportive Services and Service Employees International Union (SEIU), Local 2015 shall begin upon ratification by all parties and will continue until December 31, 2023. This MOU covers IHSS provider benefits and employment requirements.
In-Home Supportive Services provides domestic services, personal care, protective supervision and paramedical services to individuals 65 years of age or older, and to blind or disabled individuals of any age, in their own homes. The purpose of the program is to allow eligible individuals to live safely at home rather than in costly and less desirable out-of-home facilities. The IHSS program is operated in accordance with the requirements of the Welfare and Institutions Code, as well as regulations and directives issued by the California Department of Social Services, the California Department of Health Services and the Federal Center for Medicaid and Medicare Services. While IHSS providers are not County employees, the Board of Supervisors (Board) is the governing body of the Lake County IHSS Public Authority, which is the employer of record for collective bargaining purposes.
This MOU is the result of a lot of hard work on the part of the Lake County IHSS management and the IHSS workers. We also value the collaboration of SEIU who contributed significantly to MOU development. On October 15, 2021, the IHSS workers voted to ratify the MOU. This MOU spans approximately two years and one month, and includes an increase of base wage by $.65/hour. In addition, it provides $5,000 per year to be used by IHSS workers, through SEIU, for training and $5,000 per year to be used for cleaning and safety supplies. In addition, parties were able to agree on valuable language related to appeals, grievances, and structure of the program.
We are very pleased to present the attached Memorandum of Understanding (MOU) with the SEIU 2015, who represent the In Home Supportive Services (IHSS) workers in Lake County. We recommend your Board adopt this MOU, and, again, this is a great step forward to strengthening our IHSS program to serve the community
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (Sitting as Board of Directors, In-Home Supportive Services Public Authority) Approve Memorandum of Understanding between In-Home Supportive Services (IHSS) Public Authority and SEIU Local 2015 Union
(Sitting as Board of Directors, In-Home Supportive Services Public Authority) On motion of Director Simon, and by vote of the Board, Approved Memorandum of Understanding Between In-Home Supportive Services (IHSS) Public Authority and SEIU Local 2015 Union. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Social Services Director Crystal Markytan presented the item to the Board. Deputy Social Services Director Micki Dolby spoke.
Vice Chair Crandell asked if anyone present wished to speak and the following person spoke via Zoom: Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.49:30 A.M. - Consideration of a Presentation by Sonoma Clean Power Chief Executive Officer, Geof Syphers, on a Geothermal Opportunity Zone and Invitation for Lake County to Join
Action Item
There was Board consensus to begin exploration into the Geothermal Opportunity Zone.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Matthew Rothstein, Geof Syphers, and Ryan Tracey spoke.
Vice Chair Crandell asked if anyone present wished to speak and the following people spoke via Zoom: Sally Peterson and Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
6.59:50 A.M. - Consideration of Presentation by Caltrans Regarding the Clean California Program and the November 20th Bulky Item Free Dump Day in Lake County
Action Item
Staff memo
Executive Summary
Caltrans' Clean California program makes a $1 billion investment in litter collection, community engagement and education, all with a goal of transforming unsightly roadsides into spaces of pride. This statewide effort directs nearly a third of the funding to cities, counties, tribes and transit agencies to clean local streets and public spaces. Caltrans District 1 staff will give a brief presentation on the overall program and the local assistance grant program, and will also present a few specific projects in Lake County to include the litter prevention program which will fund a free-to-the-public bulky item drop-off day Saturday, November 20th at C&S Waste Solutions' transfer station in Lakeport and the County's Eastlake Landfill in Clearlake.
Recommended Action
Presentation only
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Consideration of Presentation by Caltrans Regarding the Clean California Program and the November 20th Bulky Item Free Dump Day in Lake County
Executive Summary:
Caltrans' Clean California program makes a $1 billion investment in litter collection, community engagement and education, all with a goal of transforming unsightly roadsides into spaces of pride. This statewide effort directs nearly a third of the funding to cities, counties, tribes and transit agencies to clean local streets and public spaces. Caltrans District 1 staff will give a brief presentation on the overall program and the local assistance grant program, and will also present a few specific projects in Lake County to include the litter prevention program which will fund a free-to-the-public bulky item drop-off day Saturday, November 20th at C&S Waste Solutions' transfer station in Lakeport and the County's Eastlake Landfill in Clearlake.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
Presentation only
Presentation Only.
Clerk’s notes: Public Service Director Lars Ewing introduced the item to the Board. Cal Trans representatives Julia Peterson and Tom Fitzgerald presented a PowerPoint Presentation to the Board.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.610:15 A.M. - Consideration of either A) Urgency Ordinance establishing a Moratorium on the Syringe Exchange Program approved by Resolution 2008-42 for 45 days or B) Resolution Amending Resolution 2008-42 establishing new guidelines for the Syringe Exchange Program
Action Item
Staff memo
Executive Summary
In 2008, the Board of Supervisors established a Syringe Exchange Program with Resolution 2008-42. The aim was to reduce the spread of blood-borne diseases, and to provide education for other programs and services that could help individuals with their substance abuse disorders. The Resolution also requested that an annual report be provided to the Board of Supervisors in order to be informed on the status of the program, its activities, and to allow for public comment from the public, law enforcement, and other public health officials.
In 2009, a Statement of Understanding was approved by the Board of Supervisors to allow Any Positive Change to conduct the Syringe Exchange Program.
The last update provided to the Board of Supervisors was in 2018. While Public Health spoke highly of the program it was noted that close to 250,000 syringes had been disposed of appropriately and that approximately that same number was provided to individuals within the community. It was also noted that the data was difficult to ascertain whether it truly made an impact or not in reducing the spread of diseases such as HIV, Hep B, and Hep C.
In 2020, the State of California has allowed for greater ability for local Syringe Exchange Programs. Health and Safety Code 121349.1 was updated to state the following:
Staff and volunteers participating in an exchange project authorized by the state, county, city, or city and county pursuant to this chapter shall not be subject to criminal prosecution for violation of any law related to the possession, furnishing, or transfer of hypodermic needles or syringes or any materials deemed by a local or state health department to be necessary to prevent the spread of communicable diseases, or to prevent drug overdose, injury, or disability during participation in an exchange project.
Currently the local Syringe Exchange Program is not sanctioned by the state as it is sanctioned by Resolution 2008-42 and the accompanying Statement of Understanding. Therefore the local health department would need to deem necessary the exchange of glassware (i.e. meth pipes) to prevent the spread of communicable diseases. Based on the research done thus far, this does not seem to have occurred.
Our law enforcement was not told prior to initiating this new exchange and our Statement of Understanding has been breached by adding activities that are not specifically allowed in the Syringe Exchange Program locally. Therefore no public comment was received on this new outreach and expansion of the program.
Due to the breach of trust between the county, law enforcement, and the program coordinators, I am requesting one of two ways to move forward.
A) I propose that we hit the pause button, for a minimum of 45 days in order to bring all stakeholders together, including the public, law enforcement, and public health officials to discuss how this program will continue and what possible changes need to happen to rebuild the trust that has been lost. This is proposed to the board as an Urgency Ordinance and would require 4/5ths vote.
B) I have received comments from Public Health and staff that pausing the Syringe Exchange Program may not be in our best interest. While I disagree, due to the breach of trust, I respect staff's views and perspective, so I have also provided a Resolution alternative that would allow for the Syringe Exchange Program to continue. In this Resolution, all jurisdictions, cities, and Tribal Land would need to provide approvals of their own for this program to be allowed in their jurisdictions. It also requests that any changes to the original 2009 Statement of Understanding needs to be approved by the Board. It specifically restricts the exchange of glassware (i.e. meth pipes).
Both the Resolution and the Urgency Ordinance requests staff to come back at a later time to provide us an annual report as well as strategies on how to proceed with the program to ensure that outcomes and trust of the program from the public, law enforcement, and the Board of Supervisors can be regained.
Not applicable
Recommended Action
A) Approve the urgency ordinance establishing a moratorium of the Syringe Exchange Program for 45 days.
or
B) Adopt the Resolution amending Resolution 2008-42
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, Chair and District 2 Supervisor
Subject: Consideration of either A) Urgency Ordinance establishing a Moratorium on the Syringe Exchange Program approved by Resolution 2008-42 for 45 days or B) Resolution Amending Resolution 2008-42 establishing new guidelines for the Syringe Exchange Program
Executive Summary:
In 2008, the Board of Supervisors established a Syringe Exchange Program with Resolution 2008-42. The aim was to reduce the spread of blood-borne diseases, and to provide education for other programs and services that could help individuals with their substance abuse disorders. The Resolution also requested that an annual report be provided to the Board of Supervisors in order to be informed on the status of the program, its activities, and to allow for public comment from the public, law enforcement, and other public health officials.
In 2009, a Statement of Understanding was approved by the Board of Supervisors to allow Any Positive Change to conduct the Syringe Exchange Program.
The last update provided to the Board of Supervisors was in 2018. While Public Health spoke highly of the program it was noted that close to 250,000 syringes had been disposed of appropriately and that approximately that same number was provided to individuals within the community. It was also noted that the data was difficult to ascertain whether it truly made an impact or not in reducing the spread of diseases such as HIV, Hep B, and Hep C.
In 2020, the State of California has allowed for greater ability for local Syringe Exchange Programs. Health and Safety Code 121349.1 was updated to state the following:
Staff and volunteers participating in an exchange project authorized by the state, county, city, or city and county pursuant to this chapter shall not be subject to criminal prosecution for violation of any law related to the possession, furnishing, or transfer of hypodermic needles or syringes or any materials deemed by a local or state health department to be necessary to prevent the spread of communicable diseases, or to prevent drug overdose, injury, or disability during participation in an exchange project.
Currently the local Syringe Exchange Program is not sanctioned by the state as it is sanctioned by Resolution 2008-42 and the accompanying Statement of Understanding. Therefore the local health department would need to deem necessary the exchange of glassware (i.e. meth pipes) to prevent the spread of communicable diseases. Based on the research done thus far, this does not seem to have occurred.
Our law enforcement was not told prior to initiating this new exchange and our Statement of Understanding has been breached by adding activities that are not specifically allowed in the Syringe Exchange Program locally. Therefore no public comment was received on this new outreach and expansion of the program.
Due to the breach of trust between the county, law enforcement, and the program coordinators, I am requesting one of two ways to move forward.
A) I propose that we hit the pause button, for a minimum of 45 days in order to bring all stakeholders together, including the public, law enforcement, and public health officials to discuss how this program will continue and what possible changes need to happen to rebuild the trust that has been lost. This is proposed to the board as an Urgency Ordinance and would require 4/5ths vote.
B) I have received comments from Public Health and staff that pausing the Syringe Exchange Program may not be in our best interest. While I disagree, due to the breach of trust, I respect staff's views and perspective, so I have also provided a Resolution alternative that would allow for the Syringe Exchange Program to continue. In this Resolution, all jurisdictions, cities, and Tribal Land would need to provide approvals of their own for this program to be allowed in their jurisdictions. It also requests that any changes to the original 2009 Statement of Understanding needs to be approved by the Board. It specifically restricts the exchange of glassware (i.e. meth pipes).
Both the Resolution and the Urgency Ordinance requests staff to come back at a later time to provide us an annual report as well as strategies on how to proceed with the program to ensure that outcomes and trust of the program from the public, law enforcement, and the Board of Supervisors can be regained.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
A) Approve the urgency ordinance establishing a moratorium of the Syringe Exchange Program for 45 days.
or
B) Adopt the Resolution amending Resolution 2008-42
Supervisor Scott offered the resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Sabatier, Scott, and Pyska
Nays- Supervisor: 1 - Crandell
Clerk’s notes: Supervisor Sabatier presented the item to the Board. County Counsel Anita Grant, County Administrative Officer Carol Huchingson, and Director of Nursing Services Eileen VanCleave spoke.
Vice Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Annina van Voorene and Patrice Brown. The following people spoke via Zoom: Natasha Hoof, Lani Kane-Urquiza, Jessica Smith, Jeremy Rarick, Robert Hoffman, Daniela Wattkey, Eileen Anderson, Jasmine Gara, Ande Stone, Michelle McCormick, Leyla, and Clearlake Police Chief Andrew White.
6.76:00 P.M. - Redistricting Public Hearing #3 – Draft Maps Presented
Public Hearing
Staff memo
Executive Summary
As your Board is aware, Census data is collected every ten years, and in the year following, Counties are responsible to undertake "Redistricting," to ensure that Supervisorial Districts are essentially equivalent, in terms of population.
Pursuant to California Elections Code Section 21507.1, your Board is required to hold a series of four Public Hearings. On August 11, you adopted the following schedule for these hearings:
Tuesday, August 31: Public Hearing #1 - Intro to the Process
Special Board Meeting, Timed Item for 10am
Saturday, October 2: Public Hearing #2 - Communities of Interest
Special Board Meeting, at 10am, solely to conduct this Redistricting Public Hearing
Tuesday, November 2: Public Hearing #3 - Draft Maps Presented
Regular Board Meeting, Timed Item for 6pm
Tuesday November 30: Public Hearing #4 - Final Approval of Boundaries/Maps
Special Board Meeting, Timed Item at 10am
Video recordings of the August 31 and October 2 Hearings are available on the County of Lake, CA YouTube Channel:
https://www.youtube.com/watch?v=OgznI_CecGk
https://www.youtube.com/watch?v=-5NZNGgMiCA
Margaret Long and Carolyn Walker of Prentice Long, the County's Contractor for Redistricting Consulting Services, will be present to facilitate Public Hearing #3 - Draft Maps Presented.
Additionally, the County's esteemed Geographic Information Systems Specialist, Lon Sharp, will be present to facilitate any needed interaction with the Redistricting mapping platform.
We are grateful to those who have contributed input regarding Communities of Interest, which helped to inform the draft maps to be presented.
Today's Public Hearing, and the upcoming November 30 Hearing, were noticed in LakeCoNews (September 18) and the Lake County Record-Bee (September 22). The notice is available in Spanish and English at:
http://www.lakecountyca.gov/redistricting2021/
Recommended Action
Conduct the Public Hearing, in partnership with Ms. Long. Provide direction to staff, as needed.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Redistricting Public Hearing #3 - Draft Maps Presented
Executive Summary:
As your Board is aware, Census data is collected every ten years, and in the year following, Counties are responsible to undertake "Redistricting," to ensure that Supervisorial Districts are essentially equivalent, in terms of population.
Pursuant to California Elections Code Section 21507.1, your Board is required to hold a series of four Public Hearings. On August 11, you adopted the following schedule for these hearings:
Tuesday, August 31: Public Hearing #1 - Intro to the Process
Special Board Meeting, Timed Item for 10am
Saturday, October 2: Public Hearing #2 - Communities of Interest
Special Board Meeting, at 10am, solely to conduct this Redistricting Public Hearing
Tuesday, November 2: Public Hearing #3 - Draft Maps Presented
Regular Board Meeting, Timed Item for 6pm
Tuesday November 30: Public Hearing #4 - Final Approval of Boundaries/Maps
Special Board Meeting, Timed Item at 10am
Video recordings of the August 31 and October 2 Hearings are available on the County of Lake, CA YouTube Channel:
https://www.youtube.com/watch?v=OgznI_CecGk
https://www.youtube.com/watch?v=-5NZNGgMiCA
Margaret Long and Carolyn Walker of Prentice Long, the County's Contractor for Redistricting Consulting Services, will be present to facilitate Public Hearing #3 - Draft Maps Presented.
Additionally, the County's esteemed Geographic Information Systems Specialist, Lon Sharp, will be present to facilitate any needed interaction with the Redistricting mapping platform.
We are grateful to those who have contributed input regarding Communities of Interest, which helped to inform the draft maps to be presented.
Today's Public Hearing, and the upcoming November 30 Hearing, were noticed in LakeCoNews (September 18) and the Lake County Record-Bee (September 22). The notice is available in Spanish and English at:
http://www.lakecountyca.gov/redistricting2021/
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Conduct the Public Hearing, in partnership with Ms. Long. Provide direction to staff, as needed.
Presentation Only.
Clerk’s notes: Margaret Long, GIS Specialist Lon Sharp, Diane Fridley, County Administrative Officer Carol Huchingson, and Deputy County Administrative Officer Matthew Rothstein spoke.
Vice Chair Crandell asked if anyone present wished to speak and the following person present in the Board of Supervisors Chambers spoke: Dirk Slooten. The following people spoke via Zoom: Jon Ballesteros and Betsy Cawn. No one else wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Establishment of Financial Oversight Committee
Action Item
Staff memo
Executive Summary
In 2019, our Board established the Treasurer - Tax Collector Ad Hoc Committee with the intent that it would work to help facilitate the goals and objectives discussed in prior Board meetings. This ad hoc committee was intended to be temporary in nature, and has since continued to expand in scope.
Since many of the financial matters that the ad hoc committee addresses touch on the work of more than just the Treasurer - Tax Collector's office, I recommend the establishment of a permanent Financial Oversight Committee. This committee could provide support and work collaboratively with the County's financial offices.
It is proposed that Supervisor Pyska and Supervisor Sabatier continue in their role on the new committee to provide continuity. It would be comprised of the following membership:
Richard Ford, Assessor - Recorder;
Cathy Saderlund, Auditor - Controller;
Barbara Ringen, Treasurer - Tax Collector;
Bruno Sabatier, District 2 Supervisor;
Jessica Pyska, District 5 Supervisor;
Carol Huchingson, County Administrative Officer;
Additionally, it is expected that key staff from the four County departments will be regular participants in committee meetings, subject to the discretion of their respective department heads.
Upon the establishment of the Financial Oversight Committee, the existing ad hoc committee could then be disbanded.
Recommended Action
Approve establishment of Finance Oversight Committee and disband the Treasurer - Tax Collector Ad Hoc Committee.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Bruno Sabatier, District 2 Supervisor
Subject: Consideration of Establishment of Financial Oversight Committee
Executive Summary:
In 2019, our Board established the Treasurer - Tax Collector Ad Hoc Committee with the intent that it would work to help facilitate the goals and objectives discussed in prior Board meetings. This ad hoc committee was intended to be temporary in nature, and has since continued to expand in scope.
Since many of the financial matters that the ad hoc committee addresses touch on the work of more than just the Treasurer - Tax Collector's office, I recommend the establishment of a permanent Financial Oversight Committee. This committee could provide support and work collaboratively with the County's financial offices.
It is proposed that Supervisor Pyska and Supervisor Sabatier continue in their role on the new committee to provide continuity. It would be comprised of the following membership:
Richard Ford, Assessor - Recorder;
Cathy Saderlund, Auditor - Controller;
Barbara Ringen, Treasurer - Tax Collector;
Bruno Sabatier, District 2 Supervisor;
Jessica Pyska, District 5 Supervisor;
Carol Huchingson, County Administrative Officer;
Additionally, it is expected that key staff from the four County departments will be regular participants in committee meetings, subject to the discretion of their respective department heads.
Upon the establishment of the Financial Oversight Committee, the existing ad hoc committee could then be disbanded.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve establishment of Finance Oversight Committee and disband the Treasurer - Tax Collector Ad Hoc Committee.
This item was pulled and continued to a future date.
Clerk’s notes: Supervisor Sabatier pulled this item and continued it to a future date. County Counsel Anita Grant spoke.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Action Item
Staff memo
Executive Summary
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities. On August 16, 2021, your Board considered adding expanded criteria, to trigger bringing the Ordinance back for reconsideration when conditions improve, but no action was taken at that time.
Under the draft proposed today, the masking mandate in County facilities would remain in effect when the COVID-19 case rate exceeds 10 per 100,000 and when the testing positivity rate exceeds 8%, and both indicators have remained at or above said rates for a minimum of seven (7) days. If the masking mandate has been in a period of suspense, and both indicators are at or above these rates for a minimum of seven (7) days, this ordinance shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
Additionally, when the case rate falls below 3.9 cases per 100,000 and testing positivity rate falls below 4.9% and both indicators have remained at or below said rates for a minimum of fourteen (14) days, this masking mandate shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
When the Board considers suspending or reinstating the masking mandate, it shall also consider various factors in addition to case and testing positivity rates including, but not limited to local Emergency Room and ICU capacities and vaccination rates.
Recommended Action
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
Executive Summary:
On August 3, 2021, your Board adopted Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities. On August 16, 2021, your Board considered adding expanded criteria, to trigger bringing the Ordinance back for reconsideration when conditions improve, but no action was taken at that time.
Under the draft proposed today, the masking mandate in County facilities would remain in effect when the COVID-19 case rate exceeds 10 per 100,000 and when the testing positivity rate exceeds 8%, and both indicators have remained at or above said rates for a minimum of seven (7) days. If the masking mandate has been in a period of suspense, and both indicators are at or above these rates for a minimum of seven (7) days, this ordinance shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
Additionally, when the case rate falls below 3.9 cases per 100,000 and testing positivity rate falls below 4.9% and both indicators have remained at or below said rates for a minimum of fourteen (14) days, this masking mandate shall be calendared for reconsideration during the next meeting of the Board of Supervisors.
When the Board considers suspending or reinstating the masking mandate, it shall also consider various factors in addition to case and testing positivity rates including, but not limited to local Emergency Room and ICU capacities and vaccination rates.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Adopt Ordinance Amending Urgency Ordinance No. 3108 Requiring All Persons, Regardless of COVID-19 Vaccination Status, Wear Face Coverings in County Facilities
This item was pulled and continued to the November 23, 2021 Board of Supervisors Meeting.
Clerk’s notes: County Administrative Officer Carol Huchingson pulled this item and continued it to the November 23, 2021 Board of Supervisors Meeting.
7.4Consideration of Proposed 2022 Board of Supervisors Regular Meeting Calendar
Action Item
Adopted — Pass
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Attached hereto, please find a proposed Board of Supervisors 2022 Regular Meeting Calendar for your consideration.
Special Meetings dates scheduled for next calendar year are as follows:
* Annual Governance Workshop - January 20, 2022
* Annual Board Appointed Evaluations - February 3 & 17, 2022 and March 3 & 17, 2022
* Additional Board meeting added due to holiday the following week - August 30, 2022
Meeting Dates related to the Annual Budget are as follows:
* Mid-Year Budget - February 8, 2022
* Budget Hearings - June 8 & 9, 2022
* Final Budget - September 13, 2022
Not applicable
Recommended Action
I recommend your Board approve the proposed 2022 Board of Supervisors Regular Meeting Calendar as presented.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Proposed 2022 Board of Supervisors Regular Meeting Calendar
Executive Summary:
Attached hereto, please find a proposed Board of Supervisors 2022 Regular Meeting Calendar for your consideration.
Special Meetings dates scheduled for next calendar year are as follows:
* Annual Governance Workshop - January 20, 2022
* Annual Board Appointed Evaluations - February 3 & 17, 2022 and March 3 & 17, 2022
* Additional Board meeting added due to holiday the following week - August 30, 2022
Meeting Dates related to the Annual Budget are as follows:
* Mid-Year Budget - February 8, 2022
* Budget Hearings - June 8 & 9, 2022
* Final Budget - September 13, 2022
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: I recommend your Board approve the proposed 2022 Board of Supervisors Regular Meeting Calendar as presented.
On motion of Supervisor Sabatier, and by vote of the Board, approved Proposed 2022 Board of Supervisors Regular Meeting Calendar. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Sabatier asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5(a) Consideration First Amendment to the Agreement for Professional Services, Epidemiologist Services; and (b) Consideration of Appointment of two Board members to serve on an ad hoc committee to work on enhancements to our COVID-19 dashboard
Action Item
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
As your Board is aware, for more than a year now, our COVID-19 crisis response has utilized the contracted services of Data Strategy Consulting, LLC., first under a short term agreement executed by the Health Services Director and later, as approved by your Board, waiving the competitive bidding requirements in light of the state of emergency, for a longer term.
Over the course of the past year, our needs for data have changed and expanded and amendment to the original Agreement is needed at this time. Under this First Amendment, the Contractor's scope of work is expanded to meet evolving needs and to further develop our COVID-19 data dashboard. Additionally, the Contractor's rate is converted from hourly to monthly. The contract term is adjusted to end at the close of the fiscal year, June 30, 2022, with no change to the maximum compensation payable.
I am also requesting the Chair appoint two Board members to work with the Contractor and staff on the enhancements to our COVID-19 data dashboard.
Recommended Action
(a) Approve First Amendment to the Agreement for Professional Services, Epidemiologist Services, authorizing the Chair to sign.
(b) Appointment two Board members to serve on an ad hoc committee to work on enhancements to our COVID-19 dashboard.
Original memo text
Memorandum
Date: November 2, 2021
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer,
Interim Health Services Director
Subject: (a) Consideration First Amendment to the Agreement for Professional Services, Epidemiologist Services
(b) Consideration of Appointment of two Board members to serve on an ad hoc committee to work on enhancements to our COVID-19 dashboard.
Executive Summary:
As your Board is aware, for more than a year now, our COVID-19 crisis response has utilized the contracted services of Data Strategy Consulting, LLC., first under a short term agreement executed by the Health Services Director and later, as approved by your Board, waiving the competitive bidding requirements in light of the state of emergency, for a longer term.
Over the course of the past year, our needs for data have changed and expanded and amendment to the original Agreement is needed at this time. Under this First Amendment, the Contractor's scope of work is expanded to meet evolving needs and to further develop our COVID-19 data dashboard. Additionally, the Contractor's rate is converted from hourly to monthly. The contract term is adjusted to end at the close of the fiscal year, June 30, 2022, with no change to the maximum compensation payable.
I am also requesting the Chair appoint two Board members to work with the Contractor and staff on the enhancements to our COVID-19 data dashboard.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Approve First Amendment to the Agreement for Professional Services, Epidemiologist Services, authorizing the Chair to sign.
(b) Appointment two Board members to serve on an ad hoc committee to work on enhancements to our COVID-19 dashboard.
On motion of Supervisor Sabatier, and by vote of the Board, approved First Amendment to the Agreement for Professional Services, Epidemiologist Services. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Assessment Appeal Timeliness Hearing - 10:00 A.M. - (Sitting as the Board of Equalization)
8.1Consideration of Timeliness of Assessment Appeal 03-2020 through 10-2020 Earthways Foundation
Action Item
Motion carried
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
On motion of Director Scott, and by vote of the Board, moved to find the application as timely. The motion carried by the following vote:
Ayes- Directors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: All members of the party were sworn in by the Assistant Clerk. Chief Deputy Assessor-Recorder David Schwenger presented the item to the Board. Debby Doitch, Andrew Beath, and County Counsel Anita Grant spoke.
Vice Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Closed Session
9.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
(a) Interviews of Health Services Director
(b) Appointment of Health Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 5:20 p.m. having taken no action.