Board Of Supervisors — Tuesday, January 19, 2021

Memorandum Date: January 19, 2021 To: The Honorable Lake County Board of Supervisors From: Bruno Sabatier, Board Chair and District 2 Supervisor Subject: EXTRA ITEM: (a) Consideration of "extra" agenda item, and, (b) Consideration of Letter of Support for Senate Bill 74, the Keep California Working Act Executive Summary: (include fiscal and staffing impact narrative): (a) This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: This item came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda. (b) I am requesting our Board consider the attached letter of support for Senate Bill (SB) 74, the Keep California Working Act. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) I request that the Board take action by motion to accept this item for consideration as an "extra" agenda item. (b) Approve letter of support for SB 74, the Keep California Working Act.

Memorandum Date: January 19, 2021 To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors From: Dr. Gary Pace, Public Health Officer Subject: Consideration of Update on COVID-19 Executive Summary: (include fiscal and staffing impact narrative): I am requesting an opportunity to provide your Board with a brief update on COVID-19. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Report Only

Memorandum Date: January 19, 2021 To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: (a) Consideration of County Response to Worsening Pandemic Conditions and Impacts to Service Delivery and, (b) Resolution Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions Executive Summary: (include fiscal and staffing impact narrative): As your Board is well aware, pandemic conditions have worsened dramatically in recent weeks, with an increasing number of COVID-19 positive cases impacting the County workforce. On January 5, your Board took action to create an ad hoc committee to work with department heads in the efforts to comply with our COVID-19 Public Health Emergency - Worksite Protection Protocol and since that date, the committee has met several times to address the many complex issues departments are facing as they attempt to keep employees and the public safe while maintaining services to the greatest extent possible. The focus of the committee's discussions has been around how, during this critical time, we can pivot back to providing services to the public without (or with very minimal) in-person contact, as we did much earlier on in the pandemic, beginning in March to June 1, 2020. By doing all we possibly can do to keep our workforce safe and well, we are better able to keep services in place, until conditions improve and we are able to reopen fully. To facilitate this discussion, staff has drafted the attached resolution which, if approved by your Board, would authorize temporary reduction of in-person service delivery due to COVID-19 pandemic conditions. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a) Consideration/direction to staff. (b) Adopt Resolution Authorizing Temporary Reduction of In-Person Delivery of County Services to the Public due to COVID-19 Pandemic Conditions.

Memorandum Date: January 19, 2021 To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Discussion and Possible Direction to Staff Regarding Friday Closures Executive Summary: (include fiscal and staffing impact narrative): As your Board recalls, on November 17, 2020, you adopted a resolution directing the "soft opening" of County offices on Fridays, whereby Departments otherwise closed to the public on Fridays assign at least one staff person to provide basic customer service on Fridays beginning January 8, 2021, with full reopening on Fridays to take effect in April 2021. At the request of Chairman Sabatier, I am bringing this matter back to your Board for consideration in the event you desire to make any changes in your directive as a result of the worsening pandemic conditions. If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Possible direction to staff.

Memorandum Date: January 19, 2021 To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors From: Carol J. Huchingson, County Administrative Officer Subject: Consideration of amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protection Protocol Executive Summary: (include fiscal and staffing impact narrative): As your Board recalls, when you first approved the COVID-19 Return to Work Protocol on May 19, 2020, you directed that it be reviewed every 30 days. Review has occurred on June 16, 2020, July 14, 2020, July 21, 2020, August 11, 2020, September 15, 2020, October 20, 2020, November 17, 2020, December 2, 2020 and January 5, 2021 . As you know, staff fully expected that the Protocol would be a living document. Based on the questions and concerns arising in County Departments, at this time, staff is recommending additional changes to the protocol: Updates: * Updated Face covering with Cal OSHA Emergency Temporary Standards *??????Updated COVID testing information Additions: * COVID Training * Multiple COVID-19 Infections and COVID Outbreaks * Exclusion of COVID-19 Cases * Investigation of Workplace COVID-19 Cases * Correction of Hazards * OSHA FAQ's Miscellaneous: * Reformatted the document and deleted obsolete portions to make it more user friendly * Recommendation that your Board direct Department Heads to recertify compliance If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☒ Disaster Recovery ☒ County Workforce ☐ Revenue Generation ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: (a)Approve amendment to the COUNTY OF LAKE COVID-19 PUBLIC HEALTH EMERGENCY Worksite Protocol, subject to ongoing thirty day reviews. (b)Direct Department Heads to recertify their compliance with the amended protocol, also certifying compliance by their employees, and post the updated certification form(s).